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2008-26806 ResoRESOLUTION NO: 2008-26806 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AFFIRMING THE CITY OF MIAMI BEACH CLEAN TEAM'S PARTICIPATION AND ATTENDANCE AT THE AMERICAN SOCIETY FOR QUALITY 2008 WORLD CONFERENCE ON QUALITY AND IMPROVEMENT AS SERVING A PUBLIC PURPOSE; ACCEPTING A DONATION FROM THE GREATER MIAMI CONVENTION AND VISITORS BUREAU (GMCVB) VALUED IN THE AMOUNT OF $1,556.00; AND FURTHER HEREINAFTER AUTHORIZING THE ACCEPTANCE OF DONATIONS, PROVIDED SUCH DONATIONS ARE MADE FROM NON-CITY VENDORS, TO THE CITY FOR THIS PROJECT, AUTHORIZING THE CITY MANAGER TO ACCEPT SUCH FUTURE DONATIONS (FROM NON-CITY VENDORS) ON BEHALF OF THE CITY FOR THIS PURPOSE; AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO MAKE SUCH EXPENDITURES AND / OR REIMBURSEMENTS FROM THE AFORESTATED PROJECT. WHEREAS, as the 2007 Sterling Quality Team Showcase winner, Team Clean will represent the City of Miami Beach and State of Florida in the American Society for Quality's World Conference on Quality and Improvement, which will be held in Houston, Texas on May 5-7, 2008; and WHEREAS, this Project was authorized in recognition of the need to promote the Public Area Cleanliness and Assessment Index Program, and the public benefit resulting there from; and WHEREAS, in furtherance of this Project, the GMCVB is willing to make a donation to the City, in the form of airline tickets for the travel of team members, valued at $1,556.00; and WHEREAS, it is hereby recommended that the Mayor and City Commission accept this donation and further authorize the City Manager to accept future donations, in furtherance of this Project; and WHEREAS, at its regular meeting on April 16, 2008, the Mayor and City Commission authorized the City Manager to accept future donations, on behalf of the City, for the Project, provided such donations are made from non-City vendors; the City Commission hereby also authorizes the City Manager or his designee to make any necessary reimbursements and / or expenditures of any donations, in furtherance of and consistent with the aforestated Project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve City of Miami Beach Clean Team's participation and attendance at the American Society for Quality 2008 World Conference on Quality and Improvement as serving a public purpose; accepting a donation from the Greater Miami Convention and Visitors Bureau (GMCVB) valued in the amount of $1,556.00; and further hereinafter authorizing the acceptance of donations, provided such donations are made from non-City vendors, to the City for this Project, authorizing the City Manager to accept such future donations (from non-City vendors) on behalf of the City for this purpose; and authorizing the City Manager or his designee to make such expenditures and / or reimbursements from the aforestated Project. PASSED and ADOPTED this 16th ATTEST: CITY CLERK Robert Parcher day of April , 2008 s~ ~~- Saul Gross Vice-Mayor APPROVED AS TO FORM & LANGUAGE ts~ FOR EXECUTION COMMISSION ITEM SUMMARY Condensed Title: A Resolution Affirming The City Of Miami Beach Clean Team's Participation And Attendance At The American Society For Quality 2008 World Conference On Quality And Improvement As Serving A Public Purpose; Authorizing The Acceptance Of Donations Made To The City For This City Project, As Set Forth In This Resolution; Further Authorizing The City Manager To Accept Future Donations, On Behalf Of The City For This Purpose; And Authorizing The City Manager Or His Designee To Make Such Expenditures And / Or Reimbursements From The Aforestated Project. Ke Intended Outcome 5u orted: Improve cleanliness of Miami Beach rights of way especially in business areas. Supporting Data (Surveys, Environmental Scan, etc.): 76% of residents responded that garbage/trash collection is either excellent or good; 61 % of residents responded that cleanliness of streets in business/commercial areas is either excellent or good; 65% of residents responded that the cleanliness of streets in their neighborhood is either excellent or good. Issue: Shall the City accept corporate sponsorship donations for the purpose of the City's Clean Team participation and attendance at the American Society for Quality 2008 World Conference on Quality and Improvement? item 5ummary-Kecommenaanon: The need for the Public Area Cleanliness Index and Assessment Program was identified during the 2005 Strategic Planning Process. Specifically, the Public Area Cleanliness Index and Assessment Program was developed in response to community input, workshops, and retreats that identified cleanliness as a priority for the City. As a result of the program, benefits include the Cites achievement of one of its strategic objectives - to be cleaner. On Thursday, February 15, 2007, the City of Miami Beach was awarded the Florida Sterling Council's 2007 Regional Quality Team Showcase Award for the Public Area Cleanliness Index Program for Region 6. As the 2007 Sterling Quality Team Showcase winner, the Clean Team automatically qualifies as a finalist to represent the City of Miami Beach and State of Florida at the American Society for Qualit~s (ASQ) World Conference on Quality and Improvement in the International Team Excellence Award, which will be held in Houston, Texas on May 5-7, 2008. Due to the impact of recent property tax legislation and the new budget constraints, the City reached out to the Miami Beach Chamber of Commerce (MBCC) for assistance in finding corporate sponsors to help fund the approximately $14,000 required for the team's participation in this prestigious competition. To date, the City has received a total of $8,056; included in this total is the value of eight (8) round trip airline tickets from Miami to Houston. The Administration recommends that the Mayor and City Commission authorize the acceptance of donations to the City in furtherance of this project. Advisory Board Recommendation: Financial Information: Source of Amount Account Funds: 1 N/A 2 OBPI Total Financial Im act Summa Ci Clerk's Office Le islative Trackin Robert C. Middaugh, Assistant City Manager ~ Department Director ~ Assistant City Manager ~ _ City Manager ~ ~ MIAMIBEACH AGENQA ITEM G7 S iDATE ~-c6 -a m MIAMIBEACH City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: April 16, 2008 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AFFIRMING THE CITY OF MIAMI BEACH CLEAN TEAM'S PARTICIPATION AND ATTENDANCE AT THE AMERICAN SOCIETY FOR QUALITY 2008 WORLD CONFERENCE ON QUALITY AND IMPROVEMENT AS SERVING A PUBLIC PURPOSE; AUTHORIZING THE ACCEPTANCE OF DONATIONS MADE TO THE CITY FOR THIS CITY PROJECT, AS SET FORTH IN THIS RESOLUTION; FURTHER AUTHORIZING THE CITY MANAGER TO ACCEPT FUTURE DONATIONS, ON BEHALF OF THE CITY FOR THIS PURPOSE; AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO MAKE SUCH EXPENDITURES AND / OR REIMBURSEMENTS FROM THE AFORESTATED PROJECT. ADMINISTRATION RECOMMENDATION The Administration recommends that the Mayor and City Commission authorize the acceptance of donations and affirm the Clean Team participation and attendance at the American Society for Quality 2008 World Conference. BACKGROUND The need for the Public Area Cleanliness Index and Assessment Program was identified during the 2005 Strategic Planning Process. Specifically, the Public Area Cleanliness Index and Assessment Program was developed in response to community input, workshops, and retreats that identified cleanliness as a priority for the City. As a result of the program, benefits include the City's achievement of one of its strategic objectives - to be cleaner. Results to date demonstrate a strong improvement in the City's overall cleanliness score, with marked progress noted in the cleanliness of waterways, parks, parking lots, alleys, and streets and sidewalks. Moreover, the program continues to provide stakeholder departments information which is used to develop action plans and allocate resources to further improve the City's cleanliness. As part of the City's ongoing efforts to promote good government and the importance of performance measurement as a management tool, several staff members from the City Manager's Office and the Office of Budget and Performance Improvement have received training from the Governor's Florida Sterling Council, as well as conducted site visits to applicant organizations as part of the Sterling Examiners, who determine the yearly recipient of the Governor's Sterling Award. The Florida Sterling Council has another award program, the Sterling Quality Team Showcase, that provides a public forum for participating teams to demonstrate the principles and techniques of improving quality through employee participation. Employee participation is one of the core values and concepts that serve as the foundation for the Sterling Criteria for Organizational Performance Excellence and the Governor's Sterling Award. The Public Area Cleanliness Program was entered into the Team Showcase Competition and representatives from the City Manager's Office, Public Works, Sanitation Division, Neighborhood Services, Parks and Recreation, Parking, and the Office of Budget and Performance Improvement represented the City of Miami Beach at the regional and state competitions. On Thursday, February 15, 2007, the City of Miami Beach was awarded the Florida Sterling Council's 2007 Regional Quality Team Showcase Award for the Public Area Cleanliness Index Program for Region 6. Region 6 includes Broward, Dade, Monroe, and Palm Beach Counties. The team also received recognition for the project that provided the greatest community impact. For the regional competition, the applicant teams were required to submit a 5-page application, and upon selection to compete in the regional finals, each team created and performed a skit which demonstrated how their performance improvement project was implemented, what quality tools were used, how solutions were identified and selected, how input of different stakeholders was solicited and used, what results were achieved, and what lessons were learned as a team. An interview by a panel of judges was also conducted as part of the scoring process. As the team selected to represent Region 6, the City of Miami Beach Clean Team competed in the State of Florida Championship at the Annual Sterling Conference in Orlando, Florida, which was held from May 30-June 1, 2007. For the state competition, Clean Team completed a 15-page application and a panel interview, as well as presented their project to approximately 1,200 conference attendees. On June 1, 2007, the City of Miami Beach's Clean Team was awarded the 2007 Sterling Quality Team Showcase Award, which was presented at the Sterling Conference. As the 2007 Sterling Quality Team Showcase winner, the Clean Team automatically qualifies as a finalist to represent the City of Miami Beach and State of Florida at the American Society for Quality's (ASQ) World Conference on Quality and Improvement in the International Team Excellence Award, which will be held in Houston, Texas on May 5-7, 2008. The Clean Team is only one of thirty-one (31) teams from twenty (20) international organizations that have qualified to compete in the International Team Excellence Award. The Clean Team's competition includes Boeing, Kaiser Permanente, U.S. Naval Ship Repair Facility and Japan Regional Maintenance Center (Japan), Housing & Development Board (Singapore), and Baxter Productos Medicos Ltda., (Costa Rica). Most importantly, the City of Miami Beach is the ONLY municipal government competing for this prestigious distinction. Due to the impact of recent property tax legislation and the new budget constraints, the City reached out to the Miami Beach Chamber of Commerce (MBCC) for assistance in finding corporate sponsors to help fund the approximately $14,000 required for the team's participation in this prestigious competition. An ASQ Competition Committee has been convened with representatives of the MBCC, the City and other interested persons to brainstorm possible corporate sponsorship opportunities, and help support the City's participation in this international event. The City will be represented at ASQ by an 8-member team, including representatives from the City Manager's Office, Public Works/Sanitation, Parking, Parks and Recreation, and Office of Budget and Performance Improvement. The expenses associated with the travel of the 8-member team include: Ent Fee one-time $ 600.00 $ 600.00 Re istration er team member $ 650.00 $ 5,200.00 Airfare er team member $ 194.50 $ 1,556.00 Hotel er team member $ 150.00 $ 4,800.00 Runzheimer Index for Travel Expenses (4 breakfasts, 4 lunches, 4 dinners $ 245.48 $ 1,963.84 Total Cost $ 14,119.84 To date, the City has received a total of $8,056; included in this total is the value of eight (8) round trip airline tickets from Miami to Houston. The following is the breakdown of the contributions, to date: Donor Contribution Davis Sanitation $500.00 GMCVB 8 RT Airline Tickets from MIA to Houston valued at $1,556.00 Tremont Towin ,Inc. $500.00 Waste Mana ement $3,000.00 Waste Services of Florida, Inc. $2,500.00 TOTAL $8,056.00 To cover the remaining $6,063.84, the City will continue to work with the Miami Beach Chamber of Commerce to identify further sponsorship opportunities. However, if necessary, the City has available funding in the Sanitation Fund, as well as the Citywide Training Account, to cover the remaining costs. CONCLUSION The Administration recommends that the Mayor and City Commission authorize the acceptance of donations to the City in furtherance of this project.