96-22025 RESO
RESOLUTION NO. 96- 2 2025
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
SETTING THE DATE AND TIME FOR THE REQUIRED PUBLIC
HEARING FOR THE CITY'S "ONE-YEAR ACTION PLAN FOR
FEDERAL FUNDS" WHICH INCLUDES THE FY 1996/97 BUDGETS
FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
PROGRAM, EMERGENCY SHELTER GRANT (ESGP) PROGRAM,
AND THE HOME INVESTMENT PARTNERSHIP PROGRAM, FOR
THE JULY 3RD COMMISSION MEETING.
WHEREAS, the City was notified by the U.S. Department of Housing and Urban Development
that it will receive a total of $4,257,000 in federal grant funds as follows: $2,895,000 in CDBG funds,
$75,000 in ESGP funds, and $1,287,000 in HOME Program funds; and
WHEREAS, a comprehensive planning phase was initiated by the Community Development
Office with a pre-development public hearing held on April 9th to obtain citizen input on the needs
within the community, and on how the federal funds should be used; and
WHEREAS, all requests for funding proposals for the Community Development Block Grant
(CDBG) and Emergency Shelter Grant Program (ESGP) were reviewed and analyzed by both the
City Administration and the Community Development Advisory Committee (CDAC), and the proposed
use of HOME funds was determined; and
WHEREAS, the City is conducting the required 30-day comment period on the One-Year
Action Plan which was advertised in English and Spanish language newspapers; and
WHEREAS, prior to adoption, a final Public Hearing must be held by the Miami Beach City
Commission to obtain views of citizens relative to the Proposed One-Year Action Plan.
THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission set the date of the Public
Hearing on the City's "One-Year Action Plan for Federal Funds" which includes the FY 1996/97
Budgets for the Community Development Block Grant (CDBG) Program, Emergency Shelter Grant
(ESGP) Program, and the HOME Investment Partnerships Program, for Iy 3, 1996 at 11: am.
PASSED AND ADOPTED THIS 19 day of June 1996.
ATTEST:
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CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139'
CITY OF MIAMI BEACH
COMMISSION MEMORANDUM NO. 3S3 -qL,
TO:
Mayor Seymour Gelber and
Members of the City Commission
DATE:
June 19, 1996
FROM:
Jose Garcia-Pedrosa "
City Manager h '\"\:
Ii'!
SUBJECT:
A RESOLUTION S~TTING THE DATE AND TIME FOR THE REQUIRED
PUBLIC HEARING FOR THE ADOPTION OF THE CITY'S "ONE-YEAR
ACTION PLAN" FOR FEDERAL FUNDS, WHICH INCLUDES THE FY
1996/97 BUDGETS FOR THE COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) PROGRAM, THE EMERGENCY SHELTER GRANT (ESG)
PROGRAM, AND THE HOME INVESTMENT PARTNERSHIPS PROGRAM,
FOR THE JULY 3RD COMMISSION MEETING.
ADMINISTRATION RECOMMENDATION:
The Administration recommends that the City Commission adopt the attached Resolution
setting the date and time for the required Public Hearing on the One-Year Action Plan,
which includes the FY 1996/97 budgets for the Community Development Block Grant
(CDBG) Program, the Emergency Shelter Grant Program (ESGP), and the HOME
Investment Partnerships Program, for the July 3rd Commission Meeting, at a "time certain"
of 11 :00 a.m.
The Action Plan must be submitted to HUD on or before August 16th; therefore, the Public
Hearing should be held at the first Commission Meeting in July, so that, should the need
arise, the City Commission has another opportunity to discuss the Plan prior to the
Commission recess in August.
BACKGROUND:
Miami Beach has received federal funds from the U.S. Department of HUD through the
Community Development Block Grant (CDBG) Program for over two decades, and from
the Emergency Shelter Grant Program (ESGP) and the HOME Investment Partnership
AGENDA ITEM~
DATE i.o-{Cf-q~
COMMISSION MEMO
JUNE 19, 1996
PAGE 2
Program for the last six years. For the past 21 years, the City has successfully used
these federal funds for commercial revitalization, social services, economic development
activities, job creation, public facilities improvements, and street improvements including
curb and gutters, lighting, landscaping and drainage.
This year the City was notified that it will receive a total of $4,257,000 as follows:
$2,895,000 in CDBG funds, $75,000 in ESGP funds, and $1,287,000 in HOME Program
funds.
The City Manager is the designated Agent for all the grants, and executes the Grant
Applications, Grant Agreements, and other applicable HUD documents. The planning,
coordination, implementation and monitoring of tbe grant activities are carried out by the
DDHPS Department, and the Community Development Division coordinates the
preparation of the One-Year Action Plan, and submission of the CDBG, ESGP and HOME
applications to HUD.
ANAL YSIS:
A comprehensive citizen participation process was initiated on April 9th with a "pre-
development" Public Hearing on the proposed One-Year Action Plan. Twenty-three (23)
people (excluding staff) were in attendance at the hearing which was designed to obtain
citizen input on the needs within the community, and on how the federal funds should be
utilized. Prior to the hearing, over 200 letters were sent out to all persons on the
Community Development Program Mailing List, advising them of the process, and
providing a copy of the Planning Schedule outlining the many opportunities to attend
citizen meetings where the One-Year Action Plan would be discussed.
Competitive Requests for Proposals (RFPs) were developed by the Community
Development staff for both the CDBG and ESGP programs. The CDBG and ESGP RFPs
were made available to the public on February 21, 1996, with submission due on March
20, 1996. This year the City received 43 RFPs for the CDBG Program with a total
request of $5,851,231; and 3 RFPs were received for the ESGP program with a total
request of $177,048.
Once all RFPs were received, they were reviewed by City staff for: Statutory National
Objective compliance, regulatory eligibility, and feasibility.
COMMISSION MEMO
JUNE 19, 1996
PAGE 3
Concurrently, the Community Development Advisory Committee (CDAC), an eleven
member advisory body operating under a "Citizen Participation Plan", adopted by a
Resolution of the City Commission, reviewed all proposals and developed their
recommendations for funding. The CDAC's purpose is to provide input regarding all
phases of these federal programs, and to effectuate and encourage citizen participation.
We are pleased once again to present a "joint funding recommendation" from the CDAC
and the City Administration.
CITIZEN PARTICIPATION REQUIREMENTS:
Several federal requirements must be met before such funds can be obtained:
1. In order to receive Fiscal Year 1996/97 funds, the City must publish a "Proposed
One-Year Action Plan" with a 3O-day public comment period. This document
identifies the projects and activities which the City plans to undertake with federal
funds. Letters will be sent to over two hundred interested persons advising them
of the availability of the Proposed One-Year Action Plan; encouraging their written
comments; and advising them of the tentative plans for the City Commission to hold
a Public Hearing on July 3rd (see attached advertisement regarding the One-Year
Action Plan 30-day Comment Period.)
2. In accordance with federal requirements, the City must hold at least one Public
Hearing in order to provide Miami Beach residents with the opportunity to comment
on these proposed activities.
3. A notice for this Public Hearing, as well as the draft of the One-Year Action Plan
which includes the CDBG, ESGP, and HOME budgets, must be published
community-wide (Miami Herald & Miami Beach Art Deco Publishing), prior to the
scheduled Public Hearing. (A copy of the Public Hearing Notice is also attached.)
CONCLUSION:
The Administration recommends that the City Commission adopt the attached Resolution
setting the date and time for the required Public Hearing on the One-Year Action Plan,
which includes the FY 1996/97 budgets for the Community Development Block Grant
(CDBG), the Emergency Shelter Grant Program (ESGP), and the HOME Investment
. COMMISSION MEMO
JUNE 19, 1996
PAGE 4
Partnerships Program, for the July 3rd Commission Meeting, at a "time certain" of 11 :00
a.m.
The One-Year Adion Plan must be submitted to HUD on or before August 16th; therefore,
the Public Hearing should be held at the first Commission Meeting in July, so that, should
the need arise, the City Commission has another opportunity to discuss the Plan prior to
the Commission recess in August.
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