2008-26832 ResoRESOLUTION NO. 2008-26832
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, RATIFYING A CONTRACT CHANGE ORDER
TO AMERICAN HOME BUILDERS OF SOUTH FLORIDA, INC., TO
PROVIDE FOR REPLACEMENT OF VINYL COMPOSITION FLOOR TILE
AT FIRE STATION NO. 1 AND FIRE STATION NO. 3, IN THE TOTAL
AMOUNT OF $12,400; WITH FUNDING FROM THE PREVIOUSLY
APPROPRIATED FISCAL YEAR 2006/07 CAPITAL RENEWAL AND
REPLACEMENT BUDGET.
WHEREAS, the Mayor and City Commission, at its December 6, 2006 meeting,
adopted Resolution No. 2006-26400, which authorized the Property Management Director
to serve as the certified general contractor for the Fiscal Year (FY) 06/07 Capital Renewal
and Replacement Projects; and
WHEREAS, because of the age and deterioration of the carpeting and the vinyl
composition flooring at Fire Station No. 1 and Fire Station No. 3, there was a need to
include these replacement projects in the development and funding of the Fiscal Year (FY)
06/07 Capital Renewal and Replacement Projects; and
WHEREAS, the Property Management Director exercised the authority given to him
by the City Manager and City Commission, and developed specifications to address the
scope of work that was necessary to obtain price quotes from commercial flooring
contractors for the project; and
WHEREAS, after the specifications were complete, a Request for Quotations No.
VA-QT8FS-07 was developed, and three (3) commercial flooring contractors were
contacted to provide quotes for the project, which resulted in three (3) responsive quotes;
and
WHEREAS, after reviewing the quotes and insurance requirements, the Property
Management Director determined that American Home Builders of South Florida, Inc.,
provided the lowest responsive responsible quote; and
WHEREAS, a contract was issued to American Home Builders of South Florida,
Inc., in the amount of $30,500, to provide for the replacement of the carpeting and vinyl
composition flooring at Fire Station No. 1 and Fire Station No. 3; and
WHEREAS, on May16, 2007, the Mayor and City Commission adopted Resolution
2007-26540, ratifying the Property Management Director's contract award to American
Home Builders of South Florida, Inc., to provide for the replacement of the carpeting and
vinyl composition flooring at Fire Station No. 1 and Fire Station No. 3 in the amount of
$30,500; and
WHEREAS, during the course of the replacement of the project, it was determined
that additional the replacement was required; and
WHEREAS, as it was determined that it was in the best interest of the City to
continue to work with American Home Builders of South Florida, Inc. to complete the
additional the replacement, cost proposals for the additional work were requested from the
company; and
WHEREAS, as required by Resolution No.2006-26400, the Administration hereby
requests that the Mayor and City Commission ratify the aforestated contract change order,
as is deemed necessary to complete the work at Fire Station No. 1 and Fire Station No. 3.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby ratify a contract change order to American Home Builders of South
Florida, Inc., to provide for the replacement of vinyl composition flooring at Fire Station No.
1 and Fire Station No. 3, in the amount of $12,400; with funding from the previously
appropriated Fiscal Year 2006/07 Capital Renewal and Replacement Budget.
PASSED and ADOPTED THIS 25th
ATT T:
Robert Parcher
CITY CLERK
day of June 2008.
Matti Herrera Bower
MAYOR
T:WGENDA\2008Wune 25\Consent\Ratify Contract Change Order for Fire 1 &3 Flooring RESO.doc
APPROVED AS TO
FORM & UNCUT ON
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution ratifying a contract change order to American Home Builders of South Florida, Inc., to
provide for the replacement of the vinyl composition floor the at Fire Station # 1 and Fire Station # 3, in the
total amount of $12,400; with funding from the previously appropriated Fiscal Year 2006/07 Capital
Renewal and Replacement Budget.
Ke Intended Outcome Su orted:
Ensure Well Maintained Facilities
Supporting Data (Surveys, Environmental Scan, etc.): 81 % of residents rated the appearance &
maintenance of City's public buildings as excellent or good; 84% of residents rated Capital Improvement
Projects as excellent or good; Capital Improvement Projects is a key driver of City services for tax dollars
aid and contributes to residents overall Quali of Life.
Issue•
Shall the Commission ratify a contract change order to American Home Builders of South Florida, Inc.?
item summaryircecommenaaiivn:
The Mayor and City Commission, at the December 6, 2006 Commission meeting, adopted Resolution No.
2006-26400, which authorized the Property Management Director to serve as the Certified General
Contractor for all of the Fiscal Year (FY) 2006/07Capital Renewal and Replacement projects and certain
ongoing capital repairs, maintenance and replacement projects. The Property Management Director
exercised the authority given to him by the City Manager and City Commission and developed
specifications and contacted three (3) commercial flooring contractors to provide bids on the project that
resulted in three (3) responsive responsible bids. After reviewing the bids, and after checking background
references, licensing, and insurance requirements, the Property Management Director determined that
~ American Home Builders of South Florida, Inc., provided the lowest responsive responsible bid for the
Project. After review by the Legal Department and execution by the Mayor and City Clerk, a contract was
issued to American Home Builders of South Florida, Inc., in the amount of $30,500.On May 16, 2007, the
Mayor and City Commission adopted Resolution No. 2006-26400 ratifying the award of the contract to
American Home Builders of South Florida, Inc. During the course of the project, itwas determined that the
replacement of vinyl composition floor the and the base in the kitchen area was necessary and was
warranted. It was determined that it was in the best interest of the City to perform the additional to work
with American Home Builders of South Florida, Inc. After the cost proposal was determined to be fair and
reasonable, the Property Management Director exercised the authority delegated to him by the City
Manager and City Commission to issue a change order in the amount of $12,400, for completion of the
additional work.
The Administration recommends that the Mayor and Members of the City Commission ratify the Property
Management Director's contract change order to American Home Builders of South Florida, Inc.
the Resolution.
Adviso Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved.
d ~ 1 $12,400 125-6369-069358
4
I Total $12,400
Financial Impact Summary: Funding for this contract was previously appropriated from the Fiscal
Year FY 2006/07 Ca ital Renewal and Re lacement Bud et.
Ci Clerk's Office Le islative Trackin
Keith Wilder, ext. 6192
Sign-Offs:
Department Director Assistant City Manager City Manager
FHB RCM JMG
f:\AGENDA\2008Wune 25\Consent\Ratify Contract Change Order for Fire 1&3 Flooring SUM.doc // ( f
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~ ~ ~ A ~ ~ ~ AGENDA ITEM
f-~ DATE 6 cZS-OS
m MIAMIBEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, veww.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower'and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manage
DATE: June 25, 2008
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, RATIFYING A COIyTRACT CHANGE ORDER
TO AMERICAN HOME BUILDERS OF SOUTH FLORIDA, INC., TO PROVIDE
FOR REPLACEMENT OF VINYL COMPOSITION FLOOR TILE AT FIRE
STATION NO. 1 AND FIRE STATION NO. 3., IN THE TOTAL AMOUNT OF
$12,400; WITH FUNDING FROM THE PREVIOUSLY APPROPRIATED
FISCAL YEAR 2006/07 CAPITAL RENEWAL AND REPLACEMENT
BUDGET.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding has been previously appropriated in the Fiscal Year (FY) 2006/07 Capital Renewal
and Replacement Budget.
ANALYSIS
Because of the age and deterioration of the carpeting and vinyl composition flooring at Fire
Station #1 and Fire Station #3, replacement projects were included in the
development of the Fiscal Year (FY) 06/07 Capital Renewal and Replacement Projects
budget.
On May 16,2007, the Mayor and Members of the City Commission ratified Resolution No.
2007-26540, approving the Property Management Director's contract to American Home
Builders of South Florida, Inc. in the total amount of $30,500, to provide for the replacement
of carpeting and vinyl composition floors at Fire Station #1 and Fire Station #3.
The Mayor and City Commission, at the December 6, 2006 Commission meeting, adopted
Resolution No. 2006-26400, which authorized the Property Management Director to serve
as the Certified General Contractor for all of the Fiscal Year (FY) 06/07 Capital Renewal and
Replacement projects.
The Property Management Director exercised the authority given to him by the City Manager
and City Commission and developed specifications for the work and also prepared a
Request for Quotations #VA-QT8FS-07, which were required to provide a method to obtain
competitive bids for the work. Three (3) commercial flooring contractors were contacted that
specialized in carpeting and vinyl composition floor the to provide bids on the project that
resulted in three (3) responsive responsible bids. After reviewing the bids, and after
checking background references, licensing, and insurance requirements, the Property
Management Director determined that American Home Builders of South Florida, Inc.,
provided the lowest responsive responsible bid for the Project.
After review by the Legal Department and execution by the Mayor and City Clerk, a contract
was issued to American Home Builders of South Florida, Inc., in the amount of $30,500, for
the work.
During the course of the project, it was determined that the replacement of vinyl composition
floor the and the base in the kitchen area was also necessary. It was determined that it was
in the best interest of the City to perform the additional work with American Home Builders of
South Florida, Inc. A cost proposal for the additional work was requested from the company.
After the cost proposal was determined to be fair and reasonable, the Property Management
Director exercised the authority given to him by the City Manager and City Commission to
issue a change order in the amount of $12,400, for the completion of the additional work.
CONCLUSION
The Administration recommends that the Mayor and Members of the City Commission ratify
the Property Management Director's contract change order to American Home Builders of
South Florida, Inc., in the total amount of $12,400, to provide for the replacement of the vinyl
composition floor the at Fire Station # 1 and Fire Station # 3.
JMG/RCM/FHB/krw
T:\AGENDA\2008Wune 25\Consent\Ratify Contract Change Order for Fire 1&3 Flooring MEMO.doc
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