2008-26855 ResoRESOLUTION NO. 2008-26855
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO
SELECT, NEGOTIATE, AWARD AND REJECT ALL BIDS, CONTRACTS,
AGREEMENTS, PURCHASE ORDERS, CHANGE ORDERS AND GRANT
APPLICATIONS; RENEW EXISTING CONTRACTS WHICH MAY EXPIRE; AND
TERMINATE EXISTING CONTRACTS, AS NEEDED, FROM THE LAST COMMISSION
MEETING ON JULY 16, 2008, UNTIL THE FIRST REGULARLY SCHEDULED MEETING
ON SEPTEMBER 10, 2008, SUBJECT TO RATIFICATION BY THE CITY COMMISSION
AT ITS FIRST REGULARLY SCHEDULED MEETING ON SEPTEMBER 10, 2008.
WHEREAS, between the last meeting on July 16, 2008, and the first regularly scheduled
meeting on September 10, 2008, the City Commission will not be in session; and
WHEREAS, during this period, there may be bids or contracts in excess of the $25,000,
which may need to be rejected, awarded or terminated; and
WHEREAS, the City Commission has historically, during its August recess, assigned the
City Manager with the authority to select, negotiate, award and/or renew contracts, as needed,
subject to ratification by the City Commission; and
WHEREAS, it is therefore requested that the City Manager, or his designee, be authorized
to sign all contracts, agreements, purchase orders, change orders, and grant applications;
renew any existing contracts, which may expire, for an appropriate period of time; terminate
existing contracts, as needed, from the last Commission meeting on July 16, 2008, until the first
regularly scheduled Commission meeting on September 10, 2008, subject to ratification by the
City Commission at its first regularly scheduled meeting on September 10, 2008; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
authorize the City Manager, or his designee, to select, negotiate, award and reject all bids,
contracts, agreements, purchase orders, change orders, and grant applications; renew existing
contracts which may expire; and terminate existing contracts, as needed, from the last City
Commission meeting on July 16, 2008, until the first regularly scheduled meeting on September
10, 2008, subject to ratification by the City Commission at its first regularly scheduled meeting
on September 10, 2008.
PASSED and ADOPTED this 16th day of July , 2008.
ay Matti errera Bower
ATTEST:
Q'fl.L~(.(~
City lark Robert Parcher
T:WGENDA\2008\July 16\ConsentlAugustRecessReso.doc
APPROVED AS TO
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A Resolution Authorizing The City Manager, Or His Designee To Select, Negotiate, Award And Reject All
Bids, Contracts, Agreements, Purchase Orders, Change Orders And Grant Applications; Renew Existing
Contracts Which May Expire, And Terminate Existing Contracts As Needed From The Last City
Commission Meeting On July 16, 2008, Until The First Regularly Scheduled City Commission Meeting On
September 10, 2008, Subject To Ratification By The City Commission At Its First Regularly Scheduled
Meeting On September 10, 2008.
Ke Intended outcome 5u ortea:
August Recess Authorization Supports All City Key Intended Outcomes.
Supporting Data (Surveys, Environmental Scan, etc.): NIA
Issue:
Whether to Adopt the Resolution?
Item Summary/Recommendation:
Between the last meeting on July 16, 2008, and the first regularly scheduled meeting on September 10,
2008, the City Commission will not be in session. During this period there may be bids or contracts in
excess of the $25,000, which may need to be rejected, awarded or terminated.
Based on the above, it is requested, that the City Manager, or his designee, be authorized to sign all
contracts, agreements, purchase orders, change orders, and grant applications; renew any existing
contracts, for an appropriate period of time; terminate existing contracts, as needed, from the last
Commission meeting on July 16, 2008, until the first regularly scheduled Commission meeting on
September 10, 2008, subject to ratification by the City Commission at its first regularly scheduled meeting
on September 10, 2008.
ADOPT THE RESOLUTION.
Board Recommendation:
Financial Information:
Source of Amount Account
Funds: ~
(~~ 2
lul 3
OBPI Total
Financial Impact Summary:
Ci Clerk's Office Le illative Trackin
Gus Lopez, ext. 6641
Si n-Off
De rtment Director is n City Manager City Manager
GL PD JMG ~.
T:\AGEND \2008Wu1y 16\Consent\August Recess Su ry.doc
~~ ~ ~.~ ~ AGENQR ITEM
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m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
To: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manage
DATE: July 16, 2008
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR
HIS DESIGNEE, TO SELECT, NEGOTIATE, AWARD AND REJECT ALL
BIDS, CONTRACTS, AGREEMENTS, PURCHASE ORDERS, CHANGE
ORDERS AND GRANT APPLICATIONS; RENEW EXISTING CONTRACTS
WHICH MAY EXPIRE; AND TERMINATE EXISTING CONTRACTS, AS
NEEDED, FROM THE LAST COMMISSION MEETING ON JULY 16, 2008,
UNTIL THE FIRST REGULARLY SCHEDULED COMMISSION MEETING
ON SEPTEMBER 10, 2008, SUBJECT TO RATIFICATION BY THE CITY
COMMISSION AT ITS FIRST REGULARLY SCHEDULED MEETING ON
SEPTEMBER 10, 2008.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKG RO U N D
Between the last meeting on July 16, 2008, and the first regularly scheduled meeting on
September 10, 2008, the City Commission will not be in session. During this period there
may be bids or contracts in excess of the $25,000, which may need to be rejected, awarded
or terminated.
Based on the above, it is requested, that the City Manager, or his designee, be authorized to
sign all contracts, agreements, purchase orders, change orders, and grant applications;
renew any existing contracts, for an appropriate period of time; terminate existing contracts,
as needed, from the last Commission meeting on July 16, 2008, until the first regularly
scheduled Commission meeting on September 10, 2008, subject to ratification by the City
Commission at its first regularly scheduled meeting on September 10, 2008.
Since this authorization is necessary to ensure that essential services and projects continue
during the period between the last Commission meeting on July 16, 2008, until the first
regularly scheduled Commission meeting on September 10, 2008, it is recommended that
the City Commission adopt this Resolution.
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