96-22046 RESO
RESOLUTION NO. 96-22046
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
ADOPTING THE CITY'S ONE-YEAR ACTION PLAN FOR
FEDERAL GRANTS, WHICH INCLUDES THE FY 1996/97
BUDGETS FOR THE COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) PROGRAM, EMERGENCY SHELTER
GRANT (ESG) PROGRAM, AND HOME INVESTMENT
PARTNERSHIPS (HOME) PROGRAM; AUTHORIZING THE
CITY MANAGER TO MAKE MINOR, NON-SUBSTANTIVE
ADJUSTMENTS TO THE ACTION PLAN WHICH MAY BE
IDENTIFIED DURING THE FINALlZA TIONI REVIEW
PROCESS, WHICH DO NOT AFFECT THE PURPOSE,
SCOPE, APPROVED BUDGET ANDIOR INTENT OF THE
PLAN; AUTHORIZING THE CITY MANAGER TO EXECUTE
ALL APPLICABLE DOCUMENTS AND SUBMIT THE
ACTION PLAN TO THE U. S. DEPARTMENT OF HOUSING
AND URBAN DEVELOPMENT (HUD); AND AUTHORIZING
THE APPROPRIATION OF ALL FEDERAL FUNDS WHEN
RECEIVED.
WHEREAS, the City was notified that it will receive a total of $4,257,000 in
Federal funds from the U.S. Department of Housing and Urban Development as follows:
$2,895,000 in Community Development Block Grant (CDBG) funds, $75,000 in Emergency
Shelter Grant (ESG), and $1,287,000 in HOME Investment Partnerships Program (HOME)
funds; and
WHEREAS, the City Manager is the designated Agent for all the grants, and
executes the Grant Applications, Grant Agreements, and other applicable HUD documents;
and
WHEREAS, the total resources available for CDBG programs funded under the
One-Year Action Plan includes $200,000 of reprogrammed prior year funds and $4,500 in
estimated program income excluding the estimate of program income to be generated and
retained by sub-recipient agencies; and
WHEREAS, a comprehensive planning phase was initiated by the Community
Development Division in March 1996, and a pre-development public hearing was held
on April 9, 1996 to obtain citizen input on the needs within the community, and on how the
federal funds should be used; and
WHEREAS, the City conducted a 30-day comment period on the Consolidated Plan
which was advertised in English and Spanish language newspapers, and on the City's
cable program; and
WHEREAS, all requests for funding proposals for the Community Development
Block Grant (CDBG) and Emergency Shelter Grant (ESG) Program were reviewed and
analyzed by both the City Administration and the Community Development Advisory
Committee (CDAC) and priorities were established for the use of the City's HOME funds;
and
WHEREAS, the Miami Beach City Commission on July 3, 1996, held and conducted
a second Public Hearing to obtain views of citizens relative to the One-Year Action Plan,
and applicable documents, to be submitted to the U.S. Department of Housing and Urban
Development by the City of Miami Beach; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission adopt the City's One-Year Action Plan For Federal Funds, which includes the
FY 1996/97 Budgets for the Community Development Block Grant (CDBG) Program,
Emergency Shelter Grant (ESG) Program, and HOME Investment Partnerships (HOME)
Program; authorize the City Manager to make necessary adjustments to the Action Plan
which may be identified during the finalization/review process, which do not significantly
affect the purpose, scope, approved budget and/or intent of the plan; authorize the City
Manager to execute all applicable documents and submit the Action Plan to the U.S.
Department of Housing and Urban Development (HUD); and authorize the appropriation
of all Federal funds when received.
PASSED AND ADOPTED THIS 3rd day of July 1996.
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CITY CLERK
ATTEST:
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By~~
Date ( - 2 f - j (;
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
CITY OF MIAMI BEACH
COMMISSION MEMORANDUM NO. ~ q ~- q l.e.
TO:
Mayor Seymour Gelber and
Memben of the City Commission
DATE:
Jury 3, 1996
FROM: Jose Garcia-Pedrosa
City Manager
SUBJECT: ,
A RESOLUTION F THE MAYOR AND CITY COMMISSION ADOPTING
THE CITY'S ONE-YEAR ACTION PLAN FOR FEDERAL GRANTS, WHICH
INCLUDES THE FY 1996/97 BUDGETS FOR THE COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM, EMERGENCY
SHELTER GRANT (ESG) PROGRAM, AND HOME INVESTMENT
PARTNERSHIPS (HOME) PROGRAM; AUTHORIZING THE CITY
MANAGER TO MAKE MINOR, NON-SUBSTANTIVE ADJUSTMENTS TO
THE ACTION PLAN WHICH MAY BE IDENTIFIED DURING THE
FINALIZATION/ REVIEW PROCESS WHICH DO NOT AFFECT THE
PURPOSE, SCOPE, APPROVED BUDGET AND/OR INTENT OF THE
PLAN; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL
APPLICABLE DOCUMENTS AND SUBMIT THE ACTION PLAN TO THE
U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD);
AND AUTHORIZING THE APPROPRIATION OF ALL FEDERAL FUNDS
WHEN RECEIVED.
ADMINISTRATION RECOMMENDATION:
Following the required Public Hearing, the Administration recommends adoption of the
attached Resolution which authorizes the City Manager to submit the One-Year Action
Plan for Federal Funds which includes the FY 1996/97 budgets for the CDBG, ESGP, and
HOME Programs to U.S. HUD, and authorizes the City Manager to execute all applicable
documents, certifications, and grant agreements, and funding approval forms.
The Administration also requests authorization to make minor, non-substantive
adjustments to the narrative and/or any technical corrections which may be identified
during the finalization of the "Action Plan" and/or the review process, and which do not
affect the purpose, scope, approved budget and/or the intent of the Plan.
AGENDAITEM_R 1 P\
DATE 1- '=5- CJ i,
Commission Memorandum
July 3, 1996
Page 2
BACKGROUND:
The City of Miami Beach is an "entitlement recipient" of federal Community Development
Block Grant (CDBG) funds, Emergency Shelter Grant (ESG) funds, and HOME Investment
Partnerships Program funds, from the U.S. Department of Housing and Urban
Development (HUD). For the past 21 years, the City has successfully used these federal
funds to effectuate the revitalization of the City, leverage substantial private sector dollars,
create jobs, provide social services, renovate the existing housing, and provide services
to the homeless.
Each year, the City is notified of the allocation of funds that it will receive for the next fiscal
year commencing on October 1 s1.
ANALYSIS:
The City was notified that it will receive a total of $4,257,000 for FY 1996/97 (October 1,
1996 to September 30, 1997) as follows: $2,895,000 in CDBG funds (Program Year 22),
$75,000 in ESG funds, and $1,287,000 in HOME Program funds. The One-Year Action
Plan outlines the use of these funds, and describes the activities that will be funded
through the grants.
According to HUD guidelines, the City Manager is the designated Agent for all the grants,
and executes the Grant Applications, Grant Agreements, and other applicable HUD
documents. The Community Development Division of the DDHPS Department coordinates
the planning, preparation, submission and monitoring of the One-Year Action Plan.
The following documents are attached for your information:
* Narrative synopsis of FY 1996/97 projects to be funded
* FY 1996/97 Proposal Categorization and Funding Recommendations
computer spreadsheet
One-Year Action Plan Planning/Citizen Participation Schedule
Public Advertisements in English and Spanish
Letters of Invitation and participation
Written citizen comments received to date
*
*
*
*
The One-Year Action Plan conforms with the policies, goals, and objectives established
Commission Memorandum
July 3, 1996
Page 3
in the City's Consolidated Plan which was adopted by the City Commission on July 26,
1995, and no new policies or procedures are established by adoption of this One-Year
Action Plan.
CITIZEN PARTICIPATION PROCESS:
A comprehensive planning phase was initiated in March, and the first pre-development
public hearing on the One-Year Action Plan was held on April 9, 1996, to obtain citizen
input on the needs within the community, and on how the funds should be used. Over 200
letters were sent to persons on the City's Mailing list inviting them to attend this and all
further meetings and hearings, and to provide input during the development process.
Requests for Proposals (RFPs) for both the CDSG and ESG programs were made
available to the public on February 21, 1996, with submission due on March 20, 1996.
This year the City received 41 RFPs for the CDSG Program totaling $5,087,856; and four
RFPs were received for the ESG program totaling $324,939.
Once all RFPs were received, they were reviewed for Statutory National Objective
compliance, regulatory eligibility, and feasibility. Concurrently, the Community
Development Advisory Committee (CDAC) reviewed all proposals and developed their
recommendations for funding.
The CDAC spent over 40 evening hours in ten (10) public meetings, where they
thoroughly reviewed and analyzed both CDSG and ESG Requests for Proposals (RFP),
and set the priorities for the use of HOME funds. Utilizing this process, the
Administration has been successful in presenting the City Commission with joint
funding recommendations with the CDAC, for the seventh year in a row.
The Draft One-Year Action Plan as endorsed by the CDAC, was then made available for
public review and comment for a 30-day period commencing June 17th. As of the close
of the Agenda deadline, only one written comment was received.
The City Commission, following this formal public hearing on the One-Year Action Plan,
adopts such by Resolution. The "One-Year Action Plan" is then finalized and must be
submitted to U.S. HUD by August 16,1996.
Commission Memorandum
July 3,1996
Page 4
CONCLUSION:
The One-Year Action Plan is submitted with the joint approval and recommendation of the
Administration and the Community Development Advisory Committee (CDAC).
Action to approve filing the One-Year Action Plan is requested at this meeting, but must
occur no later than the July 17,1996 meeting since the Commission recesses in August,
and does not meet again until after HUD's submission date for the One-Year Action Plan
in September.
The Administration also requests permission to make minor, non-substantive adjustments
to the narrative and/or any technical corrections which may be identified during the
finalization of the "Action Plan" and/or the review process, and which do not affect the
purpose, scope, approved budget and/or the intent of the Plan. Of specific note, the
CDAC concurred that the City Administration could work with MBDC regarding a
reallocation between the line-items for the two housing programs as outlined in the
attached Narrative Synopsis of FY 1996/97 Projects.
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