2008-26908 ResoRESOLUTION NO. 2008-26908
A RESOLUTION OF THE MAYOR AND COMMISSION OF THE
CITY OF MIAMI BEACH, REVISING THE "SPECIAL EVENTS
REQUIREMENTS AND GUIDELINES," BY AMENDING SECTION
111, ENTITLED "WEDDINGS AND CEREMONIES," SECTION V,
ENTITLED "PRODUCT PROMOTION" AND RENAMING SECTION
V TO "PRODUCT PROMOTION/ TEMPORARY SAMPLING"; AND
FURTHER AMENDING THE SPECIAL EVENT FEE SCHEDULE,
AND HEREBY PERMITTING AND RESTRICTING FURTHER USES
ON PUBLIC PROPERTY.
WHEREAS, on April 18, 2001, the City Commission adopted Resolution No. 2001-24341,
establishing procedures and criteria for the management of permits for special events in the City
through the adoption of the Special Event Permit Guidelines (the Guidelines); and
WHEREAS, during the budget review process the City's current special event guidelines
were compared to other communities and wedding ceremonies and product sampling were
identified as two areas where additional new revenues could be generated and the Finance and
Citywide Projects Committee during their July 2008 meetings subsequently directed the City
Administration to implement new fees in the FY 2008/09 budget for the aforementioned permits; and
WHEREAS, for the purpose of guiding persons holding special events, inclusive of
wedding/ceremony and product promotion/temporary sampling uses, so that they work in harmony
with all aspects of the Miami Beach community, it is necessary to enact regulations that further
define the terms and conditions under which such special events may be held; and
WHEREAS, it is necessary to provide an orderly arrangement for the use of public facilities
and public resources and to minimize disruption to the impacted surrounding environment by
persons holding special events, including the activities described above; and
WHEREAS, it is necessary to protect the public health, safety and welfare from potential
problems associated with special events, including the activities described above; and
WHEREAS, detailed revisions to the Special Events Requirements and Guidelines are
provided in the attachment.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve
and adopt the attached amendments to the City's Special Events Requirements and Guidelines.
PASSED and ADOPTED this, the 17th day of Se tember , 2 08.
R
TEST: Matti Herrera Bower
~~°"- AP ROVED AS TO FORM,
CITY CLERK N UA XECUTI N
Robert Parcher
t ~ mg
ITY ATTORN
T:\AGENDA\2008\September 171Special Events admendment Guidelines_sep 17 08 Reso.doc
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution revising the "Special Events Requirements and Guidelines," by amending Weddings and Ceremonies,
Product Promotion; and further amending the special event fee schedule.
Ke Intended Outcome Su orted:
Im rove availabili and accessibili of s ecial events.
Supporting Data (Surveys, Environmental Scan, etc.): As per the Community Satisfaction Survey of
007, most residents and businesses say the number of major events is the right amount, and that the City
andles events in an "Excellent" or "Good" manner.
Issue:
Shall the Ma or and Ci Commission a rove the Resolution?
item Sum
dat~on:
A City of Miami Beach Permit is required for special events, which is defined as a temporary use on public or private
property that would not be permitted generally or without restriction throughout a particular zoning district, but would be
permitted if controlled with special review. Applications are processed on a first come, first serve basis, unless
otherwise provided for under the booking policy. Applicants must provide 60 days notice for public use and 30 days
notice for private use. The special event process is a review and approval process in which all aspects of an event are
coordinated through internal, neighborhood and permitting reviews.
Currently, unregulated promotional hand-to-hand giveaways take place City-wide without a permit. These often result
in increased litter in the City. Weddings/Ceremonies are also currently handled with an informal permitting process. A
member of the public who would like to hold a simple wedding/ ceremony on public property with minimal elements
(chairs, runner, and archway), would notify the City in the form of a simple one page questionnaire submitted online via
the City's website. The City then confirms the elements and authorizes the use.
During the budget review process, TCD compared the City's current special event guidelines to other communities and
identified wedding ceremonies and product sampling as two areas proposed to generate new revenues.
Subsequently, the Finance and Citywide Projects Committee, during their July 2008 meetings, directed the City
Administration to implement new fees in the FY 2008/09 budget for the aforementioned permits.
These attached amendments to the Special Events Requirements and Guidelines will provide better oversight and
regulation of currently unmonitored and unregulated uses, as well as provide a revenue enhancement to the City.
The Administration recommends approval of the Resolution.
Adviso Board Recommendation:
Finance and Citywide Projects Committee recommended approval during their July 2008 meetings.
Financial Information:
Source of Amount Account
Funds: ~
2
3
OBPI Total
Financial Impact Summary: The proposed permit fees are estimated to generate additional revenue of $25,000
in weddin /ceremon ermit fees and $50,000 in tem ora sam lin ermit fees.
City Clerk's Office Legislative Tracking:
~ Max A. Sklar, Tourism and Cultural Development Director
Si n-Offs:
De artme it for Assistant Ci na er Ci M er
MAS HM JMG
T:WGENDA\2008 mb r 17\Special Events admendment Guid lines_sep 5 08 s m. c
9 MIAMIBEACH
,~GEI~lDAt.ITEI~ K
DANE
m MIAMIBEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, voww.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manage
DATE: September 17, 2008
SUBJECT: A RESOLUTION OF THE MAYOR AND COMMISSION OF THE CITY OF
MIAMI BEACH, REVISING THE "SPECIAL EVENTS REQUIREMENTS
AND GUIDELINES," BY AMENDING SECTION III, ENTITLED
"WEDDINGS AND CEREMONIES," SECTION V, ENTITLED "PRODUCT
PROMOTION" AND RENAMING SECTION V TO "PRODUCT
PROMOTION/ TEMPORARY SAMPLING"; AND FURTHER AMENDING
THE SPECIAL EVENT FEE SCHEDULE, AND HEREBY PERMITTING AND
RESTRICTING FURTHER USES ON PUBLIC PROPERTY.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
FINANCIAL IMPACT
The proposed permit fees are estimated to generate additional revenue of $25,000 in
wedding/ceremony permit fees and $50,000 in temporary sampling permit fees.
BACKGROUND
The City of Miami Beach has become the location of choice for a number of activities and special
events in South Florida. The Tourism and Cultural Development (TCD) Department coordinates the
permitting of special events, including review by the appropriate neighborhood association, in an
effort to complement the ambience and aesthetics of the area in which the events are presented.
TCD supports events on public property and other properties requiring special zoning exemptions
and is responsible for assisting producers with special events guidelines and permit requirements
and the issuance of Special Events Permits. In addition, TCD staff serves as liaison between local
and regional associations and agencies in addressing the delivery of city services, and assists
neighborhood associations with maintenance of events criteria.
In 1988, the City Commission approved a set of requirements for any applicant who wishes to hold
a special event in the City of Miami Beach. The Special Events Requirements and Guidelines were
designed to help guide applicants through the process of applying for a Special Events Permit, while
ensuring minimal disruption to the impacted surrounding environment. In 1995, via Resolution No.
95-21684, several revisions to the guidelines were adopted, but the procedures set forth did not
adequately address a variety of issues associated with the production of special events. In 1998, via
Resolution No. 98-23003, the guidelines were amended to incorporate direction received from
neighborhood associations, property owners and citizen groups. Subsequently, in 2001, Ordinance
No. 2001-3302 and the corresponding Resolution No. 2001-24341 were adopted by the City
Commission, which codified the Special Event permit process and adopted separate guidelines with
Page 2 of 3
Special Events Amendments
procedures, requirements and criteria for the issuance of permits for special events in Miami Beach.
In July 2005, additional amendments were made to the City Code-and Special Events Requirement
and Guidelines relating to the definition of a special event, consecutive day clause, permit
application deadlines, neighborhood review and fines associated with the special event permit.
A City of Miami Beach Permit is required for special events, which is defined as a temporary use on
public or private property that would not be permitted generally or without restriction throughout a
particular zoning district, but would be permitted if controlled with special review. Applications are
processed on a first come, first serve basis unless otherwise provided for under the booking policy.
Applicants must provide 60 days notice for public use and 30 days notice for private use. The
special event process is a review and approval process in which all aspects of an event are
coordinated through internal, neighborhood and permitting reviews.
Currently, unregulated promotional hand-to-hand giveaways take place City-wide without a permit.
These giveaways range from food (e.g. yogurt, protein bars, chips, etc.), to drinks (e.g. sodas,
energy drinks, etc.), to products (e.g. sunscreen, chapstick, t-shirts, CD's, etc.). Often, these
giveaways result in an increase in litter, not just in our trash cans, but on the streets and beach.
While the City can regulate any activity that poses a public safety hazard (e.g. blocking ingress or
egress, blocking a fire hydrant, etc.), the City currently doesn't regulate how many people, when and
how they can distribute products they are giving away for free as they are walking.
Weddings/ ceremonies are also currently handled with an informal permitting process. A member of
the public, who would like to hold a simple wedding/ ceremony on public property with minimal
elements (chairs, runner, and archway), would notify the City in the form of a simple one-page
questionnaire submitted online via the City's website. The City then confirms the elements and
authorizes the use.
During the budget review process, TCD compared the City's current special event guidelines to
other communities and identified wedding ceremonies and product sampling as two areas proposed
to generate new revenues. Subsequently, the Finance and Citywide Projects Committee during
their July 2008 meetings, directed the City Administration to implement new fees in the FY 2008/09
budget for the aforementioned permits.
ANALYSIS
Upon City Commission approval, and effective October 1, 2008, the City of Miami Beach will begin
to permit Temporary Sampling uses for roving persons or teams of five or less, providing free
samples of products/ services to the public in commercial areas of the City. Applicants who wish to
hold such activity will have to submit the following items:
o A $2,000 permit fee per singular team per day.
o A $2,500 security deposit.
o A list of the samples and/or descriptive literature of products or services to be distributed.
o Provide General Liability Insurance of no less than one (1) Million U.S. dollars or equivalent
value naming the City of Miami Beach as additional insured.
o A completed, executed and notarized Indemnification, holding the City of Miami Beach
harmless for all approved activities.
Amending the Product Promotion section of the Special Events Requirements and Guidelines is
necessary to ensure that already approved Special Events do not need to additionally obtain
Temporary Sampling Permits within their event site. The amendment to the Special Event
Requirements and Guidelines will allow for temporary allowance of unlicensed activities on public
and/ or private property within given conditions and restrictions. Please refer to the attached Special
Page3of3
Special Events Amendments
Events Requirements and Guidelines for the Administration's recommended amendments.
The City will also begin charging fees when issuing Wedding/Ceremony Permits for temporary use
of public property in the City of Miami Beach, other than within existing rental areas at public parks.
Allowable elements for aWedding/ Ceremony include chairs, runner, arch/ chupa, battery operated
stereo, acoustical performer(s), riser (48" or less) and a single 10'X10' pop up tent. Any additional
elements or activity exceeding the guidelines requirements and restrictions inclusive of an adjacent
reception would require Special Event permitting or specified approval from of the City Manager or
his/her designee.
Wedding and ceremonial uses of public property, currently allowed with minimal regulation and
issued under a City memorandum, have grown in size, number and complexity. An amendment to
the Special Events Requirements and Guidelines will formalize the process in which the public
applies for Wedding/Ceremony Permits. Applicants. who wish to hold aWedding/Ceremony are
required to submit the following no less than 30 days before the proposed event:
o A $250 permit fee. The permit fee.is reduced to $125 in wedding uses only if proper
proof of Miami Beach residency can be provided for the bride, groom or parents of either.
o Site plan of the wedding/ceremony location and elements.
o Approved signature survey from any and all contracted or concessionaire if the area
requested falls within a contracted or concession use.
These attached amendments to the Special Events Requirements and Guidelines will provide better
oversight and regulation of currently unmonitored and unregulated uses, as well as provide a
revenue enhancement to the City.
CONCLUSION
The Administration recommends amending the Special Events Requirements and Guidelines as
specified in the attachment.
JMG/HMF/MAS/GW
r ',, i c s 4,s. ' ~
City of Miami Beath, 1700 Convention Center Drive, Miami t3each, Florida 33134, www.miamibeochH.gov
TOURISM AND CULTURAL DEVELOPMENT
FILM & EVENT PRODUCTION MANAGEMENT
Tel: 305b73-7577 ,Fax: 305b73-7063
UPDATED September2008
SPECIAL EVENTS ~i~: PERfWT
REQUIREMENTS AND GUIDELINES
The City of Miami Beach hosts a wide variety of special events that enrich the community for both visitors and
residents. To mitigate the ever-increasing demands made upon City resources and infrastructure applicants are
required to present proposed special event activities to potentially impacted neighborhood associations and
appropriate City departments to ensure that these events are compatible with the surrounding neighborhoods.
This process assists in evaluating and assessing the City's resources, both in terms of personnel and use of
public property and right-of-way, to adequately protect public safety, health and welfare of the community.
This review may also require a more detailed and coordinated Major Event Plan, especially during holiday or ~~
repeat event periods that have a high impact on City services. The Special Events Ordinance and the ecial
Events Requirements and Guidelines are intended, insofar as possible, to mitigate the costs of City services to I aerated: Special Event Permit
~ Requirements and Guidelines
special events, although it is not the intention that the costs of special events permit fees be used for revenue
generation.
The intent of the Special Event Ordinance and the tSpecial Events Reguirements and Guidelines is two fold:
will have adequate advance notice of a proposed special event and the cooperation of
re the Cit
T
i oeteted: special Event Permit
Requirements and Guidelines
y
nsu
o
• the organizers to adequately plan City services, such as security, sanitation, parking, and traffic control,
that may be required for such an event,
• to insure that the City's beach, parks and public right-of-ways are protected and conserved, by limiting the
number and type of events held in these areas; and
• to preserve the City's commitment to attract quality events with significant cultural and entertainment
enrichment for the community at-large.
This Special Events Requirements and Guidelines package has been designed to help guide applicants through Deleted: special Event Permit
Requirements and Guidelines
the process of applying for a special events permit, and to minimize disruption to the impacted surrounding
environment. The Special Events Coordinator will assist in reviewing the requirements and guidelines referred to
herein to ensure a successful event.
TABLE OF CONTENTS
Page(s)
INTRODUCTION ~
Table of Contents 2"3
I. APPLICATION PROCEDURE 4-13,
A. STEP t: APPLICATION AND QUESTIONNAIRE FORM 4
I. EVENTS ON PUBLIC PROPERTY
11. EVENTS ON PRIVATE PROPERTY
III. WEDDINGS AND CEREMONIES Formatted: Strikethrough
IV. MARKETS
v PRODUCT PROMOTIONS/,TEMPORARY SAMPLING
Formatted: Underline
RIDES AND AMUSEMENTS
Formatted: Bullets and Numbering
V~ MINIMUM REQUIREMETNS __ -_--
APPLICATIONlPROCESSING FEE Deleted: ¶
• PERMIT FEE
~I~' ~
• SECURITY DEPOSIT
• INDEMITY AGREEMENT Formatted: Underline
• INSURANCE REQUIREMENTS
• SITE PLAN Deleted: I
B. STEP 2: INTERNAL REVIEW PROCEDURE 7-12
I. MAJOR EVENTS PLAN (MEP)
• MAJOR EVENTS PERIODS
MAJOR EVENT COMMITTEE
II. CRITERIA FOR GRANT OF PERMIT
III. CRITERIA FOR APPROVAL OF PERMIT
IV. NATURAL DISASTERANEATHER
C. STEP 3: EXTERNAL REVIEW PROCEDURE 13
D. STEP: 4 COORDIANTION OF CITY SERVICES 13
II. ADHERENCE TO REGULATIONS AND OTHER POLICIES 13-19
A. BEACH VEHICLE ACCESS POLICY 14
B. BOOKING POLICY 15
I. CONSECUTIVE DAY CLAUSE
C. CONCESSION AGREEMENTS 15
D. USE OF PUBLIC PROPERTY 16
E. EVENT SIGNAGE 16
I. SPECIAL EVENT BILLBOARD SIGNS
II. STREET BANNERS
III. LIGHTPOST BANNERS
F. GRANDFATHER CLAUSE 1~
G. RESORT TAX 17
F'I. SPONSORSHIP REQUIREMENTS 17 - 18
III.ENFORCEMENT AND PENALTIES 18
IV.CITY OF MIAMI BEACH AGENCIES 18-28
A. BUILDING DEPARTMENT 18
I. BUILDING PERMITS AND ELECTRICAL PERMITS
11. AMERICANS WITH DISABILITIES ACT
B. CODE COMPLIANCE 20
I. FIELD INSPECTOR
II. SIGNS, FLYERS AND HANDBILLS
III. NOISE ORDINANCE
C. FIRE DEPARTMENT 21
I. OFF DUTY FIRE AND PARAMEDIC SERVICES
II. ENCLOSED EVENT SITE AND OCCUPANT LOAD
III. FIREWORKS PERMIT
IV. OPEN PIT AND BONFIRE PERMIT
D. MIAMI BEACH CONVENTION CENTER 22
E. OCEAN RESCUE 22
F. PARKING DEPARTMENT 23
G. PARKS 8 RECREATION DEPARTMENT 23
I. FACILITIES & PERSONNEL
11. PARK USER FEES & LINCOLN ROAD USER FEE
H. POLICE DEPARTMENT 24
I. SECURITY PLAN AND SERVICES
• OVERNIGHT & BACKSTAGE SECURITY
• MARINE PATROL
Special Events Permit Requirements and Guidelines
POLICE ESCORTS FOR ENTERTAINMENT
II. STREET CLOSURES
III. BARRICADES & ELECTRONIC SIGNS
IV. PARADE REQUIREMENTS
V. DEMONSTRATIONS & FREE SPEECH ACTIVITIES
I. PROPERTY MANAGEMENT 26
J. PUBLIC WORKS DEPARTMENT 26
K. SANITATION 28
V. OTHER AGENCIES 28-31
A. MIAMI BEACH VCA and CAC 28
B. MIAMI DADE COUNTY 28
• PERMIT FOR TEMPORARY FOOD SALES
• BEACH CLEANING
C. STATE OF FLORIDA 29
• DEPARTMENT OF ENVIRONMENTAL PROTECTION
• DIVISION OF STATE LANDS
• FLORIDA MARINE PATROL
• DIVISION OF ALCOHOLIC BEVERAGES AND TOBACCO
• FLORIDA DEPARTMENT OF TRANSPORTATION
D. FEDERAL GOVERNMENT $O
• FEDERAL AVIATION ADMINISTRATION
• COASTGUARD
Special Events Permit Requirements and Guidelines
CITY OF MIAMI BEACH
APPLICATION PROCEDURE
A City of Miami Beach Permit is required for special events, which is defined as a temporary use on public or
private property that would not be permitted generally or without restriction throughout a particular zoning district,
but would be permitted if controlled with special review in accordance with this section. Applications are
processed on a first come, first serve basis unless othervvise provided for under the booking policy herein (Section
II. B).
A. STEP 1. Application and Questionnaire Forms
All persons or entities interested in conducting a special event must complete an application and
questionnaire listing all required information. Please refer to Appendix A for a copy of the application.
EVENTS ON PUBLIC PROPERTY
All events taking place on public property, whether produced by anot-for-profit or for profit entity,
including but not limited to, festivals, parades, performances, and broadcasts require a special
event permit from the City of Miami Beach. Applications and questionnaires must be submitted with
a minimum of SIXTY (60) days notice in order to process prior to the planned event.
II. EVENTS ON PRIVATE PROPERTY
Applications and questionnaires for events proposed to take place on private property where such
event would be considered a 'special event' under the City Code and these guidelines, require a
minimum of THIRTY (30) days notice prior to the planned event.
Events or activities that do not require special event permits are recurring activity that is
typically not open to the general public and is customary and incidental to a permitted main or
accessory use, whether by paid admission or not and require no additional permitting.
Examples of customary uses for hotel properties include, but are not limited to, Weddings; Bar
Mitzvah; Bat Mitzvah; Anniversaries; Baby Showers; Engagement parties; Wedding Showers;
Holiday events; Awards functions; Networking Events; Fund Raisers; Charity Events; Incentive
group functions (meetings, etc.); Corporate group functions (meetings); Convention group
functions (meetings); Community based organization meetings; Reunions; Prom; Seminars; Sweet
Sixteen; Press Conferences; Product Announcements; Political functions (including kick offs,
election night or during a campaign).
Special Event uses are non-recurring events or activities that have extraordinary or excessive
impacts on public health, safety or welfare, not normally associated in type or quantity with
permitted main or accessory uses. For example,
• When temporary structures are erected (South Beach Food and Wine Festival's "Bubble Q", Art
Basel), etc.), or
• when a temporary occupant load is required, or
• television, entertainment events or casting calls open to the public (American Idol), or
• musical performances (Winter Music Conference).
Conditional uses are recurring activities open to the general public, whether by paid admission or
not, identified in the City's Land Development Regulations requiring a public hearing (e.g.,
Neighborhood Impact Establishments or Outdoor Entertainment Establishments such as Sky Bar,
Raleigh Hotel Sunday Soiree, etc.).
Non-conforming uses in residential districts are prohibited from obtaining special event
Special Events Permit Requirements and Guidelines
permits. Additionally, consistent with Section 142-693 (c), Section 142-302, and Section 142-485 of
the City Code, special event permits will not be issued to non-conforming properties south of Fifth
Street or in the area generally bounded by Purdy Avenue on the west, 20'" Street on the north,
Alton Road on the east and Dade Boulevard on the south.
III. WEDDINGS AND CEREMONIES - A--~-ai
A Miami Beach Weddina/Ceremonv Permit allows for a temporary use of public propertv in the Citv
of Miami Beach other than within existing rental areas of the Parks Department. A Miami Beach
Wedding/Ceremonv Permit allows for chairs runner, arch/ chupa, battery operated stereo.
acoustical performer(s) riser (48" or less) and a single 10'X10' pop up tent ("Elements"). Any
additional Elements or activity exceeding the guidelines requirements and restrictions inclusive of
an adjacent reception would require Special Event permitting or specified approval of the Citv
Manager or his/her designee.
REQUIREMENTS:
1. A completed Miami Beach Wedding/Ceremonv Permit application, detailing exact location,
date times Elements and number of attendees shall be submitted no less than 30 days before
wedding/ceremony.
2. A site plan of the wedding/ceremony area and Elements detailing area features and showing
measurements of entire site.
3. A $250 permit fee. The permit fee is reduced to $125 in wedding uses only if proper proof of
Miami Beach residency can be provided for the bride, groom or parents of either.
4. Approved signature survey from any and all contracted or concession user(s) if the area
requested falls within a contracted or concession use.
RESTRICTIONS:
1. A Miami Beach Wedding/Ceremonv Permit can accommodate no more than 100 (one hundred)
total people, inclusive of quests, wedding party, acoustic performers, etc.
2. All approved Elements shall be hand carried or carted to site. Vehicles will be permitted in
areas designated for authorized use only. including beach/sand, parks, sidewalks, pedestrian
access areas, with prior written Citv Manaaer or designee approval and vehicle beach access
passes ($150.00 ea.) in conformity with Beach Vehicle Access Policy herein (Section D. II. A.).
3. From April 15t through October 3151 additional restrictions will apply per State of Florida
Department of Environmental Protection ("DEP") Marine Turtle Guidelines. DEP permits may
be required throughout the year.
4. Following the wedding/ceremony the beach and/or public property must be left in good
condition. Applicants must arrange to clean the area following the wedding/ceremony.
IV. MARKETS -For information on how to become a market producer or vendor, please contact the
City of Miami Beach Procurement Department at 305-673-7490.
V. PRODUCT PROMOTION/ TEMPORARY SAMPLING .- A Miami Beach Temporary Sampling Permit•
allows for the non-permanent and mobile distribution of single serving goods or services to the public
with no direct or iridirect commercial exchange provided on public propertv within the commercial and
mixed-use zoning districts of the City of Miami Beach.
Deleted: Enviromental
Formatted: Bullets and Numbering
Deleted: -The City of Miami Beach
does not permit stand alone product
promotion events. Product
promotions are only permitted for
sponsors of permitted special event
activities as9efined-herein which can
demonstrate public benefit and only
within the permitted boundaries of
said special event.¶
TEMPORARY SAMPLING -
Special Events Permit Requirements and Guidelines
REQUIREMENTS: Applicants wishing to procure a Miami Beach Temporary Sampling Permit shall
provide the following information to the Department of Tourism and Cultural Development no less
than 10 working days before such activity:
1. Application for Miami Beach Temporary Sampling Permit.
2. Samples and/or descriptive literature of products or services to be distributed.
3. Quantity of product(s) to be distributed.
4. General Liability Insurance of no less than one (1) Million U.S. dollars or equivalent value
naming the City of Miami Beach as additional insured and certificate holder including the City's
address as per section A VII INSURANCE REQUIREMENTS. The certificate must not be older
than 90 days.
5. Completed, executed and notarized Indemnification, holding the City of Miami Beach harmless
for all approved activities as well as from effects of products or services sampled.
6. A permit fee of $2,000.00 per singular team, per day, payable to the City of Miami Beach and
due before commencement of activity. A singular team is defined as no more than five people
in total distributing the same product in the location specified on the permit or within 500 feet of
that location. This fee is refundable if permit is cancelled or denied.
7. A security deposit of $2, 500.00 is due upon submission of application. Security deposits will be
refunded approximately 4-6 weeks post activity, if all restrictions are followed. public property is
left in as good or better condition than when activit~c commenced and all Citv invoices are paid.
Failure to comply with restrictions imposed automatically results in forfeiture of up to full value
of security deposit.
8. Identify location where the temporary sampiinG activity will occur.
RESTRICTIONS:
1. Permittee or his/her representative must maintain the original permit with them during the
activity.
2. Permit is valid for only one singular team of no more than five people in total for the location
specificed in the permit or within 500 fee of that location.
3. Permit is valid only for date(s) issued.
4. Permit is valid only for approved product(s) as presented in application and printed on permit.
5. Permittee is solely responsible for comprehensive sanitation of any and all areas utilized and
their surrounding areas, inclusive of ensuring any sample byproduct or literature discarded by
the Permittee, his/her representative or the public is removed and discarded appropriately
6. Permittee or his/her representative may not at any time erect tables, tents, chairs, banners.
flans. fencing, inflatables. signs or other elements in public areas or rights of way.
7. Permittee or his/her representative may not at any time attach posters. fivers, stickers or other
elements on buildings, trees, liahtpoles, newspaper racks, telephone booths, or other public
elements. Hand to hand distribution of information must follow Citv Handbill ordinance. Article
3, Section 46. A Temporary Sampling Permit shall not be reauired for the distribution of
literature, periodicals or other non-product or service related materials.
8. Permittee or his/her representative may not reserve meters for the parking of promotional
vehicles (skinned or unskinned). Any and all parking must be in accordance with the parking
regulations of the Citv of Miami Beach.
9. Permittee or his/her representative may not employ any Generators, use electrical outlets or
require, install or lay wiring across the public rights of way,
10. Permittee or his/her representative must maintain no less than five feet of unobstructed public
access on sidewalks at all times.
11. Permittee or his/her representatives are bound by the Miami-Dade County and Citv of Miami
Beach noise ordinances at all times.
12. If Permittee wishes to distribute material in an area contracted or permitted for concession
outdoor cafe event filming or other such use Permittee must provide approved signature
survey form from affected party
13. The Citv of Miami Beach does not permit stand alone product promotion events Product
promotions are only permitted for sponsors of permitted special event activities wed
and only within the permitted boundaries of such special event
Special Events Permit Requirements and Guidelines
PENALTIES• Violators of terms of a Miami Beach Temporary Sampling Permit may be subject to
one or more of the following:
• Revocation of ermit and immediate cease and desist order issued.
• Forfeiture of full or partial security deposit at discretion of City Manager or his/ her designee.
• Subseauent doubling of previous security deposit for future applications.
• The product and/or other products from parent company will be restricted from distribution in
any further Miami Beach Temporary Sampling Permits for a period to be determined by the City
Manager of his/ her designee.
• Fines and further penalties as per Citv Code Article II Section 12-5 (9).
VI. RIDES AND AMUSEMENTS- The City of Miami Beach does not allow for-profit carnivals,
amusement parks, or carnival-related mechanical amusement rides.
VII. MINIMUM REQUIREMENTS -The minimum requirements to apply for a Special Events Permit
are:
APPLICATION/PROCESSING FEE -This fee is non-refundable and must made payable to
the City of Miami Beach at the time of application. Please see attached Fee Schedule
(Appendix D) to determine fee amount.
• PERMIT FEE -This fee is refundable if application is denied and must be made payable to the
City of Miami Beach at the time of application. Please see attached Fee Schedule (Appendix D)
to determine fee amount.
SECURITY DEPOSIT - A refundable security deposit will be required no later than thirty (30)
days in advance of the event._Please see attached Fee Schedule (Appendix D) to determine
fee amount. Based on the scope and location of the event, a pre- and post-event site
inspection may be conducted by the applicant and appropriate City personnel to determine
existing conditions and evaluate potential damages, if any. Security deposits will be refunded
jn approximately 4 - 6 weeks following the. event if all restrictions are followed and public Delet>~: within forty-five (45) days
property is left in good condition, yvithout damage and all City invoices paid. Failure to comply ~ ~t~; and
with restrictions imposed may result in forfeiture of,pll or part the security deposit. oetcoed; automascaiy
j4ny post-event balance or fines owed to the City of Miami Beach, its employees, Departmental ~~~~ forfeits
or Facility charge/expense, damage, repair or replacement cost(s), etc.., may be deducted from pete~d: ¶
the security deposit. Any unpaid balance owed exceeding the security deposit will be cause for
refusal to accept of future applications. Such applications will not be considered until all
outstanding debts to the City are paid in full (i.e. License Fee, Code Enforcement Lien, Special
Assessment Lien and/or any other debt or obligation due to the City under State or local law).
PLEASE NOTE: Fee waivers will only be granted for not-for-profit 501(c)3 event
producers. Security deposit and insurance requirements cannot be waived.
• INDEMNITY AGREEMENT - An Indemnity Agreement must be executed and notarized with an
original signature and, if a corporation is the applicant or the application is filed on behalf of a
corporation, the company seal must be affixed to the document. The Agreement must be
submitted no later than thirty (30) days prior to the event.
• INSURANCE REQUIREMENTS -The City of Miami Beach must be named as an additional
insured and policyholder on all insurance certificates issued for the event.
All insurance policies must be issued by companies that are authorized to do business in the
State of Florida, and have a rating of B+VI or better in the current edition of Best's Key, Rating
Guide. The Certificate of Insurance must state the time, date, location and name of the
covered event, including set-up and breakdown day(s), date(s), and time(s). Applicants have
the option of submitting a Certificate of Insurance for each policy year.
Special Events Permit Requirements and Guidelines
The City of Miami Beach reserves the absolute right at its sole discretion to increase these
requirements, as necessary, to protect the interests of the City, including an increase in the
amount and type of coverage required, depending upon the scope and nature of the special
event.
• Commercial General Liability -Commercial General Liability insurance, on an occurrence
form, must be obtained in the amount of at least $1,000,000 per occurrence for bodily
injury, death, property damage, and personal injury. The policy must include coverage for
contractual liability.
• Worker's Compensation And Employer's Liability -Contractors must submit proof of
Workers' Compensation and Employer's Liability in the form of a Certificate of Insurance. All
other State regulations apply.
• Liquor Liability - If alcoholic beverages are to be sold or served at the event, the group or
individuals selling or serving the alcoholic beverage must obtain Liquor Liability Insurance in
the minimum amount of $1,000,000. The sale of alcoholic beverages must be in compliance
with the Liquor Control Regulations of the Code of the City of Miami Beach.
The City's Risk Manager must approve the Certificate of Insurance. Once approved, the
Certificate will be kept on file in the Risk Management Division. The insurance requirements
must be met no later than thirty (30) days prior to the event.
• SITE PLAN - A preliminary site plan shall be submitted no less than 60 days prior to the event.
A final site plan must be submitted no later than 30 days prior to the event.
The site plans must show detailed diagram(s) drawn to scale of the event including: the
location of concession booths, portable toilets, dumpsters, public, emergency and accessible
routes, location of stages and entertainment and orientation of loudspeakers, locations for
electricity and water, generators, lighting towers, A/C units, fenced or walled areas, disability
access dements such as accessible parking, accessible paths of travel, accessible portable Deleted: elemens
toilets, and other relevant elements. All generators, lighting towers and A/C units must be
fenced in or barricaded to prevent crowds from coming into contact with them. In addition, a
narrative describing all temporary installations must be attached for beachfront events.
"Beachfront" is described herein as seaward of the Coastal Construction Control Line. Once
the site plan is approved it cannot be altered without the prior written consent of the City.
B. STEP 2: Internal Review Procedure
All proposed events with projected attendance of 200 persons or greater on public property, or private
property where such event would not be incidental generally or without restriction throughout a particular
zoning district, will be reviewed bbl the City's Internal Special Events Committee. The Internal Special
Events Committee meets monthly and is composed of representatives from City departments, including,
but not limited to Police, Fire, Tourism and Cultural Development, Public Works, Parking, Planning, Code
Compliance and Parks departments. The Committee will review and comment on the proposed site,
security, parking, transportation and any and all other necessary plans for the proposed event. These
comments will be incorporated with those received through the neighborhood review process. Tourism
and Cultural Development Department staff will indicate the specific requirements the applicant will need
and the time frame for completing these requirements.
The City Manager will make a final determination on an application for a permit within seven days after all
Special Events requirements applicable to an event have been fulfilled. Such requirements must be fully
completed by the applicant no later than thirty (30) days prior to the event. Some requirements may
require more time. No refunds will be made after a permit is issued; however, payment does not constitute
permission to hold the event. All approved permits must be available for inspection on site at all times.
Special Events Permit Requirements and Guidelines
The City Manager may waive permit fees, including but not limited to, rental fees for particular City
properties, square footage rates for exclusive use of public property, concessions agreements for paid
admissions fees, and sale of food, beverage and merchandise on public property, for events produced by
501(c)3 not-for-profit organizations, when such waiver is found to be in the best interest of the City,
significantly impacting and benefiting the community of Miami Beach. No waivers are allowed for
personnel-based expenses (city services). In determining waiver of permit fees, no consideration may be
given to the message of the event or content of speech, or to the identity or associational relationship of
the applicant.
Major Events Plan (MEP) -The City first evaluates the City's needs, impacts and quality of life
issues during Major Event Periods. The City will then also specifically evaluate the impact of
events proposed to take place during holiday weekends and major event periods, which create a
significant demand on City services and resources. The City may determine a Major Event Period
to have high intensity on city services and, therefore, may prohibit the issuance of special events
permits during these periods. The City may also determine that enhanced City services are
required during such periods. In such instances, costs for enhanced services will be shared ~e~e~ed:5a~d
equally by and between all permitted events.
• Major Event Periods: The City has identified a minimum of ten holiday and repeat event periods
which historically have a high impact on city services. It is realistic to expect these activity periods
to continue to be popular in Miami Beach, bringing large crowds that will require additional city
service levels and interagency support. These Major Event Periods include, but are not limited to,
the following:
• October -Columbus Day Weekend
• November -Thanksgiving Holiday
• December -Art Basel
• December- New Years Eve
• January - /Orange Bowl Games
• January -Martin Luther King, Jr. Holiday
• February -Miami International Boat Show/Brokerage Yacht Show/Food & Wine Festival, and
Super Bowl
• March -Winter Music Conference/Winter Party/Sports and Fitness Festival
• May -Memorial Day Weekend
• July -Independence Day Celebration
• September -Labor Day Weekend
• The Major Events Committee will take note of announced events and potential events of
significance and initiate customized action plans. Each City department has specific action plans
to address the requisite levels of service and outline their efforts and responsibilities associated
with any upcoming major event planned within the City of Miami Beach. The MEP attempts to
address the impacts of an event and set forth the action plan involved from a preparation and
implementation perspective and sets forth each City Department's service levels contingent upon
anticipated population levels associated with each major event and ancillary/related events.
II. Criteria for Grant of Permit -The City Manager shall be charged with the responsibility and
authority to determine whether a particular applicant shall be granted a permit and have sole
authority to approve, approve with conditions, deny and/or revoke permits for special events upon
considering the following factors:
1. Type of Event
a. The Type of Event covers aspects of the event that relate to what demands the City is likely
to experience and what kinds of attendees can be expected. Other benefits or detractors
may stem from the hosting of one show versus another. Community profile, reoccurrence
Special Events Permit Requirements and Guidelines
and nature of the venue all are components to be evaluated in the Type of Event category
b. Another important aspect of some shows is the value of ancillary events and conferences
that may surround the event other smaller shows /events. These may or may not be side
events directly managed or a part of the event under review, or maybe shows and
conferences from other sponsors that take advantage of the attendee population resident at
the main show. The venues for these other ancillary shows could be local hotels, arenas
and parks and support the large event. Side events of this type may be considered a
positive, from the additional economic impact they may provide, or they may be considered
a detriment depending on the nature and history of these side events.
c. Whether event is conducted for an unlawful purpose and/or in violation of Federal, State,
County or Municipal laws.
d. The existence of conflict or interference with another event or another applicant who has
obtained a valid permit. When there are competing applications which are substantially for
the same time and place, priority will be given on a first-come, first-served basis, but a first
priority will be given to pre-established, annual events, defined as one which has a
minimum of five (5) consecutive years of existence in the City under the same ownership, is
in good standing, which includes being current on all prior debts, and has paid all
contractual obligations in a timely fashion to the City
2. Economic Impact to the City
a. The City will consider the event's long-term, short-term and indirect effects on profit/costs to
local economic industries, including but not limited to hotels, restaurants, entertainment
establishments, retail, and the City.
p. The City will also consider events undertaken by not-for-profit organizations that
demonstrate directly helping a charitable cause.
c. An Economic Impact Survey is required to determine if an event has demonstrated a
positive economic impact on the City of Miami Beach.
3. Infrastructure and Service Demands (Quality of Life)
a. The City will consider whether the event is compatible with the surrounding neighborhoods
and complements the ambience and aesthetics of the area in which it is presented.
b. The City will consider if the event poses a public threat to residents, businesses, and
visitors, not considering content of speech, message or reaction to the message.
c. The stress that a show may place on the various City services is considered in the
evaluation process. Expenses associated with additional crowd control, policing, security,
parking and traffic are considered in this section.
d. The City will also consider the availability of these needed resources including time, people,
money and equipment.
e. Additionally, more intangible aspects of the effects that an event may have relate to the
quality of life aspects that may positively or negatively impact the local flavor of the City and
the lives of the resident population are also considered in this area, including the urgency of
the event, the realistic time frame and other events taking place in the City and South
Florida area at the same time.
f. Interference with traffic in the area contiguous to the event, and availability at the time of the
proposed event of sufficient City resources to address the events potential impacts and
mitigate the potential disruption.
Special Events Permit Requirements and Guidelines
g. Availability of police officers, traffic control aides and traffic control equipment to protect the
participants in the event and protect the non-participants from traffic related and other
hazards in light of the need and demand for police protection at the time of the proposed
event.
h. Concentration of persons, vehicles or other structures at the event and feasibility of
disbanding the area in order to allow fire, police and ambulance services.
i. Substantial likelihood of subjecting neighborhood in immediate vicinity of proposed site of
event to unreasonable and prolonged noise, littering, or parking difficulties.
j. City services required for the event cannot be reasonably made available at the time of the
proposed event.
4. References
a. The candidate event should provide references from other locations that it has used. The
evaluation should consider not only the references themselves but the quality of the
references and the sources from which they come. A list of references that cover not only
the previous venue, but also the references from that City, its police and perhaps any civic
organization that the past venue impacted showing the good citizenship and positive
economic impact the event has had in other places where it has been held.
b. Whether same or similar event has a history of causing or resulting in a threat to public
safety in Miami Beach or else where, except that if the public safety problem was caused by
crowd reactions to the event's message, this factor alone, shall not be sufficient cause to
deny or revoke a permit application.
c. Material misrepresentation or incorrect material information made in the application
process. Prior to a denial or revocation based on this factor, the City Manager shall give the
applicant an opportunity to satisfactorily rebut or revise~uch evidence.
d. Failure to complete payment of any sums required for a previous event until such time as
payment is received.
e. Failure to substantially perform a cleanup plan which was made a condition of a previous
permit.
f. Failure to adhere to City policy as prescribed by the ,Special Events Reauirements and
Guidelines, or other applicable laws where the health, safety and welfare of the community
were directly affected.
5. Promotional Value
a. Is the event under consideration a high profile event with good name recognition and a
good reputation? The evaluation must try to assess the importance of having the City and
the event linked in the press. All positive results that may be derived from the association
should be considered. It may be that the value of having the event lies in the other high
profile events that traditionally follow this one.
b. Also, positive publicity surrounding a high profile event may have had the effect of long term
increases in local tourism and free positive publicity for the area as a whole increasing
general business activity.
No permit shall be denied nor shall the applicant for a permit be given less favorable treatment as
to time, manner and place on account of any message which may be conveyed at an event, or on
account of the identity or associational relationships of the applicant.
Deleted: said
Deleted: Special Event Permit
Requirements and Guidelines
Special Events Permit Requirements and Guidelines
No permit shall be denied nor shall the applicant for a permit be given less favorable treatment as
to time, manner, or place on account of any assumptions or predictions as to the amount of
hostility which may be aroused in the public by the content of speech or message conveyed by the
event, provided that reasonable accommodation as to time, manner and place may be required in
order for the City to provide the resources necessary for protection of health, safety and welfare.
No event applicant or permittee, shall be required to provide for, or pay for the cost of, public safety
personnel necessary to provide for the protection of an event and its attendees from hostile
members of the public or counter-demonstrators, or for traffic control outside the event area or for
general law enforcement in the vicinity of the event.
111. Criteria for Approval of Permit -After all required elements are completed and City Departments
and impacted neighborhoods have reviewed and submitted their comments regarding an
application, the City Manager shall do the following:
• Approve the permit
• approve the permit with conditions
• deny the permit upon conditions as set forth in these guidelines
If the application is approved, the City Manager in consultation with the heads of the affected
departments, shall also impose any necessary restrictions or conditions as to the time, manner and
place to be observed in accordance with the public safety, environmental and administrative
considerations based upon the application, provided that such considerations shall not include any
consideration of the content of any speech or message that may be conveyed by such event, nor
by any considerations concerning the identity or associational relationships of the applicant, nor to
any assumptions or predictions as to the response that may be aroused in the public by the
content of speech or message conveyed by the event.
After the City Manager approves the issuance of a permit, the applicant may obtain such permit by
agreeing to accept the "Terms and Conditions" imposed in accordance with these guidelines.
If the City Manager determines that a permit will be denied or revoked, he will provide the
applicanUpermit holder with written notification and reasons for the denial/revocation of the permit,
which shall be consistent with the criteria and factors listed above and with an applicant's
constitutional rights.
IV. Natural DisastedVVeather -The declaration of an emergency, threat or a natural disaster,
including extreme weather or the existence of a national threat, shall be just cause for the denial or
revocation of a Special Even#s Permit.
Under extreme weather conditions, including lightning storms, the City may temporarily suspend all
operations or cancel an event.
C. STEP 3: External Review Procedure
Events planned in the City of Miami Beach are subject to review and recommendation by the
corresponding neighborhood or business association(s). Applicants will be required to present their plans
to the appropriate neighborhood association. In the case where there is no legally constituted/recognized
association and the expected attendance exceeds 200, the matter wilt be referred to the City of Miami
Beach Planning Board for review and recommendation. Recommendations from the respective
associations or the Planning Board stating its position on the proposed event should be submitted to the
Special Events Office at least 30 days prior to the event.
The City of Miami Beach will only recognize neighborhood associations that have filed for and received
official neighborhood status. In order to receive official neighborhood status organizations must meet the
City's criteria. The City's criteria and a list of recognized neighborhood associations can be found on the
Special Events Permit Requirements and Guidelines
City's website at www.miamibeachfl.gov.
The City Manager shall consider recommendations from neighborhood association( in determining
whether to grant a Special Events Permit or what conditions to impose upon granting of the permit.
Notwithstanding the foregoing, the City of Miami Beach, through the City Manager or Designee, reserves
the right to approve, approve with conditions, deny and/or revoke any Special Events Permit. Permits may
not be transferred, assigned or sublet, without prior written approval of the City of Miami Beach. The final
decision for authorization of a City of Miami Beach Special Events Permit remains with the City Manager,
or Designee, subject to an appeal as follows.
In the event of a lack of consensus between the neighborhood associations or Planning Board and the
City Manager regarding a decision on a permit, the associationu or Planning Board may appeal the
Manager's decision to the Mayor and City Commission for consideration at their next available meeting.
The appeal must indicate in writing the association's reasons for disagreement with the Manager's
decision in issuing or denying the permit being appealed, including the manner in which the Manager
abused his discretion in the matter, if any. Such appeal also must be accompanied by a written resolution
of a majority of the board of the association, or the Planning Board,-indicating the decision of the board to
file the appeal. The Mayor and City Commission may affirm, modify or reverse the decision of the City
Manager. if the date scheduled for the proposed event arrives before the next available Commission
meeting, the decision of the Manager will be final. If approval of the proposed event is delayed such that
the event cannot be held on the date(s) and time(s) specified in the permit application, or if the event is not
approved at all, the City of Miami Beach will not be held liable for any expense(s), losses, or liabilities or
other inconveniences incurred by the applicant as a result of same.
D. STEP 4: Coordination of City Services
Special events often require the supplementing or hiring of City services. The Special Events Office will
review comments received during the internal and external review processes and will determine minimum
staffing levels, with recommendations from the relevant Department Directors. The City may also
determine that enhanced City services are required during Major Event Periods in order to mitigate
excessive stresses on City resources. In such instances, costs for enhanced services will be shared
equally by and between all permitted events. The City of Miami Beach assumes no liability arising or
resulting from the determinations of minimum staffing levels or the requirements for any events.
A list of frequently required services is provided herein.
Fully paid receipts/invoices for required supplemental or City services and equipment rental must be
submitted to the Special Events Office no less than two (2) weeks prior to an event. Any additional
services rendered by the City for the event will be charged to the applicant and may be deducted from the
security deposit. When City personnel are employed, there will be a four (4) hour minimum charge
rendered by the appropriate Department to compensate each employee engaged by the applicant.
II. ADHERENCE TO REGULATIONS AND OTHER POLICIES
The City of Miami Beach reserves the right to provide services that it believes are necessary and sufficient
to safeguard and ensure the health, safety and welfare for all participants, visitors, businesses, staff and
general citizenry. All arrangements for services or facilities shall be staffed and paid for at least two (2)
weeks prior to the event. An applicant's budgetary constraints cannot dictate staffing levels required for
public safety.
In addition to compliance with all applicable Federal, State and County regulations, the applicant shall
comply with all City Ordinances. Any other permits as may be required by the City of Miami Beach, Miami-
Dade County, the State of Florida, or the Federal Government, must be obtained and adhered to. It is the
sole responsibility of the applicant to obtain all permits and comply with all requirements, including but not
limited to those described herein.
The City of Miami Beach, under no circumstances, guarantees, warrants or represents that the issuance
Special Events Permit Requirements and Guidelines
of a Special Events Permit by the City exempts the event from obtaining, or ensure the obtaining of, any
permits or complying with any requirements which may be required currently or in the future by any
Federal, State or local authorities, including other permits that may be required by the City.
The City Manager has the authority to alter or end an event at any time it is determined necessary to
assure the continued safety, health and welfare of the City's residents and visitors. Lack of compliance
with the City Manager's directives, including, but not limited to, audio volume and adherence to site plan,
shall be sufficient cause to warrant an event's closing or other remedies provided in the City Code or
herein.
Issuance of a required Federal, State, or local permit does not authorize permission to hold an event. A
City of Miami Beach Special Events Permit must be issued and will constitute authorization from the City
to hold the activity.
All pre-payment schedules for City services are due, as indicated, except the City reserves the right to
waive this requirement for events which have an exemplary prompt payment history with the City
established over the course of at least five (5) years.
A, Beach Vehicle Access Policy -Whenever possible, ATVs, all terrain gators and/or golf carts should be
utilized by event producers for events taking place on the beach. Notwithstanding the above, certain
events taking place on the beach may require vehicular access to the beach for the purposes of loading-in
and out of equipment for the event, and must be removed from the beach immediately thereafter. There is
a vehicle access fee of $150.00, per vehicle, per event. Event producers may purchase a maximum of ten
(10) Vehicle Beach Access Permits per event. A Vehicle Beach Access Permit will be issued by the
Special Events Office and must be displayed on the windshield of any vehicle on the beach. All such
vehicles must be escorted on/off the beach by either City of Miami Beach Off-Duty Police or Beach Patrol.
All vehicles will be restricted to the location(s) listed on the permit. The event producer will be required to
provide to the Special Events Office a Management of Transportation (MOT) plan for all vehicular traffic on
the beach. The MOT plan must be approved by the Off-duty Police coordinating officer.
All operating vehicles on the beach shall follow the procedures listed herein:
o Due care and caution will be utilized at all times while driving any vehicle on the beach.
o All vehicles on the beach shall enter and depart the beach at the nearest access point to the call.
o Prior to entering the beach area, vehicle headlights and overhead flashing lights (if equipped) or
flashers will be turned on.
o Drivers must turn off radios and shall roll down both the passenger and driver's side front windows
of their vehicle while operating a vehicle on the beach.
o Maximum speed allowed on the beach is 5 MPH.
o Vehicles, SUVs, and trucks are prohibited from driving on the soft sand where hard pack sand
exists.
o Vehicles, SUVs, and trucks shall stay west of the garbage cans on the hard pack at all times.
o Do not drive over hills or berms (dunes) or near objects that may obstruct your view.
o If you stop and exit your vehicle, walk completely around the vehicle prior to entering your vehicle
and moving it.
o Traffic cones (orange, 18" high) must be placed at the front and rear of vehicles when parked on
the beach.
o Use of a cellular phone or walkie talkies while the vehicle is in motion is prohibited.
o Personal vehicles are prohibited on the beach at anytime.
These procedures are to be complied with at all times by anyone operating a vehicle on the Beach.
Failure to comply with these procedures may result in the immediate termination of the event.
B. Booking Policy -Public locations are booked on a first-come, first-served basis, but a first priority will be
given to pre-established, annual events, defined as one which has a minimum of five (5) consecutive
years of existence in the City under the same ownership, is in good standing, which includes being current
on all prior debts, and has paid all contractual obligations in a timely fashion to the City and further has
Special Events Permit Requirements and Guidelines
demonstrated a positive economic impact on the City of Miami Beach.
A special event shall not be booked if it interferes with a previously scheduled activity, event or repair work
scheduled for the proposed site. The City Manager may take into account simultaneously occurring events
in the region or other factors that would impact the City's capability to host an event before approving an
event.
H. Consecutive-Day Clause - In no case shall a permit be issued to an applicant or venue, for
substantially similar events, for more than four (4) consecutive days or five (5) non-consecutive periods
of not more than four consecutive days each during the course of a calendar year. A separate Special
Events Permit shall be required for each individual venue of a multi-venue event. Certain public
locations are appropriate for special events, but do not have certificates of use and occupancy defining
their use. Such locations shall not be limited to the five non-consecutive days per year limitation.
Business or merchant associations are permitted to have events throughout the calendar year that
promote and encourage patronage of the businesses in the geographic boundaries of the association.
These events may NOT be retail oriented and MUST be free and open to the general public. A Special
Event Permit may be required for such events and shall be obtained by the association. Such
approvals shall abide by the City's,7Special Events Requirements and Guidelines. Deleted: special Event Permit
Requirements and Guidelines
Citywide special events and conventions including, but not limited to, Art Basel, Winter Music
Conference, and Miami International Boat Show shall not count against the aforementioned clause.
The City Manager will have, at his/her discretion, the ability to approve a Special Events Permit for
events which exceed the consecutive day clause. The City Manager has at his/her discretion, the
authority to amend, modify or temporarily suspend the permits for such events.
C. Concession Agreements -All events which include retail sales or vending will be required to enter into a
written concession agreement with the City of Miami Beach. Beachfront and non-beachfront events shall
provide 15% and 10% respectively of all gross revenues derived from admissions and the sale of food,
beverage and merchandise. In the case where a producer rents booths for the sale of food, beverage and
merchandise, the gross rate shall be calculated on the rental and/or concession revenues received by the
applicant or the gross revenue generated by the concessions regardless of whether the applicant derives
direct or indirect financial gain from such revenue. Copies of concession agreements and full disclosure of
all principals must be provided to the Special Events Office two (2) weeks prior to such event. Deleted: said
A notarized statement, certified by a Certified Public Accountant (CPA), of the above referenced revenue
along with payment of the aforementioned percentage, must be provided to the City no later than thirty
days following the event. The Security Deposit on file will not be released until such statement and Deleted: said
payment have been submitted to and accepted by the City.
Under the terms of an agreement between the City of Miami Beach and beachfront concessionaires there
exists exclusivity for rental of beach equipment, water and recreational equipment, food and beverage
service on the beachfront East of the coral rock wall at Pier Park (Biscayne Street to First Street) and East
of the sand dune in Lummus Park (from Fifth Street to Fourteenth Lane), Ocean Terrace (73 Street to 75
Street) and North Shore Open Space Park (79 Street to 87 Street). Additionally, the City may enter into
additional agreements in the future with beachfront concessionaires for other beachfront locations
seaward of City-owned property and/or seaward of street-ends at publio-rights-of-way. Any proposed
special event to be held on the beach within the concessionaire's jurisdiction is subject to review by the
concessionaire. Notification to the concessionaire by the applicant must be in writing at least 60 days prior
to the event. A copy of the applicant's agreement with the concessionaire or a letter of release from the
concessionaire must be submitted to the City Special Events Office at least thirty (30) days prior to the
event.
Up-land Concession Areas -Licenses to operate beachfront concessions for up-land property owners
(areas located behind private property) have been issued, or may be issued, to certain upland property
Special Events Permit Requirements and Guidelines
owners from Government Cut to 87 Terrace. A written release from beachfront concessionaires is required
for events proposed behind private property that may interfere with these up-land concession areas and
must be submitted to the Special Events Office at least thirty (30) days prior to the event.
D. Use of Public Property -Permit holders will be charged a net square footage rate of $.25 per square foot
for public property occupied by the event for stages, booths, displays or areas restricted for exclusive use
by the event. The Square Footage Fee will be calculated in the following manner:
Enclosed Site: Aggregating the square footage of the total fenced area.
Non-enclosed Site: Aggregating the square footage of the individual fixtures of the event (i.e. stages,
booths, tents, display areas, bleachers, etc... )
The Manager may, in his/her discretion, waive this fee for events by not-for-profit corporations, or a
particular event when such waiver is found to be in the best interest of the City. In the case that the permit
holder is operating under a concession agreement with the City of Miami Beach, the net square footage
rate may not be applicable.
E. Event Signage -Sponsorship banners and signage are allowed within the designated event site only and
may be displayed only during the event. Banners must be immediately removed from the site following the
event.
Special Event Billboard Signs - Up to five (5) banners or billboard signs with a maximum size of
4'x8' may be approved for placement in designated public locations in the City of Miami Beach.
These signs are required to have Design Review approval from the Planning Department. To
obtain a permit, an application is submitted to the Planning Department, no later than 60 days prior
to the event. A Building permit is also required prior to installation.
Street Banners -- Event advertising banners hung across the street are not permitted.
III. Lightpost Banners -- Lightpost banners are permitted in the City of Miami Beach when approved
by the Planning Department and the City Manager, or his/her designee, for special events taking
place in the City of Miami Beach, and by the City Commission for special events held outside of the
City of Miami Beach. The application process begins at the Planning Department for Design
Review approval no less than 90 days in advance of the special event. Approved lightpost banner
design with the banner locations are then forwarded to the Special Events Office. A $50.00
processing fee will apply. Lightpost banners on State roads (i.e. 5th Street, Collins Avenue, 41st
Street, etc.) require an additional permit from the Florida Department of Transportation.
F. Grandfather Clause
Notwithstanding the requirements described herein, the City recognizes the intrinsic historical, social, and
cultural significance and importance of certain longstanding special events held continuously, on an
annual basis, within the City. in recognition of such traditional longstanding events, special events in
continuous annual operation since 1985 (Miami Beach Festival of the Arts and Art Deco Weekend) are
herein deemed "grandfathered in" solely for purposes of the following items and shall not be subject to
these conditions:
• Square footage fee
• Lummus Park user fee
• Street closure sign-off requirement
• Concession Agreement and User Fee
• Security Deposit (security deposit will remain at $2,500)
G. Resort Tax
All events that include retail sales of food, beverages, alcoholic beverages, or wine sold are required to
levy a two percent (2%) tax as per Miami Beach City Code Chapter 102, Article IV. A copy of the
aforementioned section of the City Code and the Special Event Resort Tax Return forms are available
Special Events Permit Requirements and Guidelines
through the Special Event Office of the City of Miami Beach. It is the responsibility of the event producer
to collect, complete the form and remit payment to the City of Miami Beach.
Sponsorship Requirements
The following is a list of publicity and credit requirements for events or programs receiving financial or in-
kind support from the City of Miami Beach:
• Prominently display City of Miami Beach logo in all promotional marketing materials related to the
event/program including, but not limited to, advertisements, brochures, websites, e-mails, newsletters,
banners, posters, event programs, and other print and/or electronic publications.
• Include the following credit line in all print news and press releases and broadcast media:"This
event/program made possible with support from the City of Miami Beach" and include a quote from
City of Miami Beach Mayor.
• One full page 4 color ad in program guide
• Website link to www.miamibeachfl.gov.
• Events/programs offering travel packages will also provide a link for to the following websites:
o www.visitmiamibeach.us
o www.miamiandbeaches.com
• On-stage signage in a prime location (if applicable).
• Provide abooth/display area at all events (if applicable).
• Live announcement(s) during the event by MC.
• All sponsored events/programs shall provide a maximum of four (4) complimentary tickets for which
tickets are available to each of the following City Officials:
o Mayor and City Commissioners
o City Manager
o City Attorney
The following City Officials shall each receive a maximum of two (2) complimentary tickets for which
tickets are available:
o Assistant City Manager
o Special Events Administrator
Any and all remaining tickets shall be donated to disadvantaged youths, disabled persons, senior citizens
of Miami Beach, and other individuals who do not have the financial ability to purchase tickets for such
events. Distribution of tickets shall be consistent with the guidelines and procedures approved and
adopted by the City Commission.
The City reserves the right to negotiate additional terms if in-kind and financial support is in
excess of $25,000.
111. ENFORCEMENT AND PENALTIES
Persons engaged in a special event without a permit, or otherwise in violation of a permit, this section or
the Special Events Requirements and Guidelines provided for herein, shall be subject to enforcement by
City police or code compliance officers, through the issuance of immediate cease and desist orders, the
violation of which may subject the offender to the following immediate fines: for the first offense a fine of
$500; for the second offense a fine of $1,500; and for the third offense and subsequent offenses a fine of
$3,000 or arrest for violation of Section 12-5 of the City Code, and/or enforcement as provided for in
section 1-14 of this Code, and/or notices of violation referred to Special Masters, who have authority to
issue fines or enforce compliance, as provided for in Chapter 30 of the City Code. Police or code
compliance officers will coordinate enforcement with the Department of Tourism and Cultural
Development. As an alternate and supplemental remedy, the City may enforce these guidelines and
requirements by injunctive relief in any court of competent jurisdiction, and in such circumstance the City
shall be entitled to recover its reasonable attorneys' fees and costs. For repeat offenders, the Manager or
designee may decline to issue permits to such person or entity for one year, or such other period as the
Manager deems appropriate.
Special Events Permit Requirements and Guidelines
IV. CITY OF MIAMI BEACH AGENCIES
A. Building Department
I. Building and Electrical Permits -Pursuant to the South Florida Building Code, the City of Miami
Beach Building Department, for all special events involving temporary construction or the use of
temporary electrical power, must issue a building permit. Examples of temporary construction
include, but are not limited to: freestanding tents, stages, fences, bleachers, and electrical. The
applicant must present a copy of the Building Permit to the City's Special Events Office at least two
(2) weeks prior to the event.
II. Americans with Disabilities Act -All special events must be designed and operated in a manner
to be in Compliance with Chapter 553, Florida Statutes (The Florida Accessibility Code). The
following checklist is provided for guidance as to how compliance must be achieved:
1. Ensure curb cuts and cross walks are kept free and clear for usage, with a continuous accessible
route of 44 inches in width.
2. The Event Producer must ensure that any nearby accessible on- or off-street parking
("handicapped parking") is not obstructed by vehicles loading/unloading equipment, etc. If such
obstructions occur, the Event Producer must see that such obstructions are removed immediately.
Accessible parking spaces shall be connected to the site's continuous accessible route, with no
obstructions between the accessible parking spaces and the curb ramps that serve those spaces.
3. Any and all accessible routes created and/or installed by the Event Producer, or under the Event
Producer's supervision, must have no abrupt change in level in excess of %< inch. Where such
changes in level are present, properly bevel the change in level at a 1:2 ratio or provide a ramp
with a slope not to exceed a 1:12 ratio. This is necessary to allow passage of wheelchairs or
strollers and prevent tripping or the catching of walkers and canes. Any ramps.provided must be in
compliance with all Florida Accessibility Code requirements, including, but not limited to,
requirements regarding edge protection, handrails, and surface.
4. Provide a smooth transition between temporary pathways and any ramps, sidewalks, streets, or
parking lots. This means no change in level exceeding %4 inch. Any change exceeding %< inch
requires beveling at a 1:2 ratio or the installation of a ramp with a slope not to exceed a 1:12 ratio.
Any ramps provided must be in compliance with all Florida Accessibility Code requirements,
including, but not limited to, requirements regarding edge protection, handrails, and surface.
5. All cashier counters (counters where money transactions occur) must be no higher than 36 inches
maximum above finish floor, for a minimum length of 36 inches.
6. Maintain an accessible route for access to merchandise that is both within a vendor space, as well
as merchandise not contained within a vendor space. If the overflow of merchandise for patron
viewing is placed behind a booth, then provide adjacent access to the merchandise via a curb
ramp, as well as the placement of a pathway with a stable and firm surface necessary for the use
of wheelchairs and mobility aids.
7. Merchandise for display should be within a line of sight no higher than 48 inches for persons of
short stature or wheelchair users. If merchandise is displayed higher than 48 inches, merchant
must provide assistance to disabled customers in order to reach items.
8. All vendor spaces shall be located on an accessible route that is a minimum of 44 inches wide.
Special Events Permit Requirements and Guidelines
9. If tables and seating are provided for the consumption of food, all aisles adjacent to accessible
fixed seating shall provide 30 inch by 48 inch clear floor space for wheelchairs. Where there are
open positions along both sides of such aisles, the aisles shall be not less than 52 inches wide.
10. For wheelchair seating spaces provided at tables or counters, knee spaces at least 27 inches high,
30 inches wide, and 19 inches deep shall be provided. The tops of accessible tables and counters
shall be from 28 inches to 34 inches above the finish floor or ground.
11. Where food or drink is served at counters exceeding 34 inches in height for consumption by
customers seated on stools or standing at the counter, a portion of the main counter which is 60
inches in length minimum shall be provided in compliance with the requirements of Items #9 and
#10 above, or service shall be available at accessible tables within the same area.
12. Where portable toilets are provided, an accessible route shall be provided to the toilets. Five
percent of the total number of toilets must be accessible. If clusters of portable toilets are
distributed throughout the site, then each cluster must have accessible units.
13. If general assembly seating or standing space is provided for audience members attending a public
performance at a special event, reserved wheelchair seating must be provided. Such seating must
be provided in a location that allows wheelchair users an unobstructed line of sight to the stage. If
seating capacity accommodates greater than 300 persons, then accessible seating shall be
dispersed throughout the venue.
14. All flyers and written promotional materials for the event should be made accessible to people with
disabilities, including those with hearing and visual impairments. It is recommended that the
following statement be included on promotional materials: "Call (your number followed by word
"voice"] or the Florida Relay Service (TTY) at 711to request material in accessible format; sign
language interpreter (5 days in advance), or information on access for persons with disabilities".
Sign language interpretive services must be provided when properly requested five days in
advance of the event.
15. For performers who are disabled, all stages, show mobiles and dressing areas must be accessible.
16. All ADA considerations must be identified and detailed on the site plan. The site plan will be
submitted to the Building Department Accessibility Plan Reviewer for approval.
B. Code Compliance
Field Inspector -The City may require the applicant to hire a Field Inspector and/or a Code
Compliance Officer to serve as an overall on-site coordinator, whose responsibility will be
to ensure that all services are provided, the event runs smoothly, and that all Federal, State
and local rules, regulations and ordinances are complied with. Special event producers agree
and understand that a Field Inspector and/or a Code Compliance Officer, which will report to
and be under the direction of the City, may be required in order to ensure compliance as approved
by the City of Miami Beach, and the conditions imposed with the issuance of a Special Event
Permit. Enforcement of guidelines includes all activities leading up to, including, and following the
conclusion of permitted endeavors. Event producer further agrees and understands that any and
all costs associated with,SUCh Field Inspector shall be borne. by the producer and reimbursed to the
City prior to refund of security deposit pursuant to Section A (VII) herein. Producer's responsibility
for the costs associated with ~uc_h Field Inspector or Code Compliance Officer position(s) shall be
limited to twenty-seven dollars ($27) per hour.
Field Inspector and/or Code Compliance Officer will be required for all events with expected
attendance of 1,000 persons or greater. Field Inspector/Code Compliance Officer requirement for
all other events will be determined on a case by case basis.
Special Events Permit Requirements and Guidelines
Deleted: said
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II. Signs (Flyers) 8 Hand Bills -The City pf Miami Beach regulates the distribution of flyers,
handbills or stickers. Specifically, distribution of handbills` upon premises of another when
requested not to do so is prohibited as per Code Section 46-117 and placing or distributing any
handbills on vehicles is prohibited as per Code Section 46-118. Violations will be issued by Code
Compliance for violations on public property and for handbills placed on automobile windshields
carrying a fine of $50 for each sign (flyer) or handbill and a $23 removal charge per sign.
III. Noise Ordinance -The City of Miami Beach prohibits unreasonable and disruptive noise that is
clearly incompatible with the normal activities of certain locations at certain times. The Miami-Dade
County Noise Ordinance is applicable and enforceable to both public and private property within
the City. The Ordinance makes it unlawful for any person to make, continue or cause to be made
any loud, excessive or unusual noise. If the excessive noise occurs between the hours of 11:OOPM
and 7:OOAM in such manner to be plainly audible at a distance of 100 ft from the building, structure
or vehicle in which it is located, this shall be prima facie evidence of a violation of the Ordinance.
If a noise violation occurs, the enforcing Code Compliance Officer will require that the noise be
lowered to an acceptable level. Failure to do so, or a second confirmed violation within one 24 hour
period, will result in the Police Department being notified. Failure to comply with a request from the
Department of Code Compliance or the Police Department concerning violation of the Ordinance
may result in the immediate revocation of a Special Events Permit and/or arrest.
C. Fire Department
Off Duty Fire 8 Paramedic Services -Depending upon the type of event and estimated
attendance, off-duty or private fire rescue personnel may be required at the expense of the
applicant. As a general rule, a minimum of one paramedic for up to 1,000 people and two
paramedics for up to 5,000 people, and a rescue unit for up to 10,000 people, which consists of 2
paramedics and a team leader, are required. Enclosed events and tents over 400 square feet may
require off duty Fire Inspectors depending on the type of event and estimated attendance. The
City of Miami Beach assumes no liability arising or resulting from the determinations of minimum
staffing levels or the requirements for any events.
The final decision for the minimum number of Fire Rescue/Prevention personnel required will be
determined by the Fire Chief or designee.
II. Enclosed Events Site Plan And Occupant Load -Site plans for enclosed events requiring
fencing or tenting must be submitted for review and approval to the City of Miami Beach Fire
Department. Building Department permits cannot be issued until the Fire Department approves the
event site plan. Non-substantial on-site adjustments to site plans may be made in consultation
with and approval of the City of Miami Beach Fire Marshal, or 1-iis designee. The Fire Department
requires a 20 foot emergency vehicle access lane between easternmost portion of the sand dune
and any fencing or tents for all beachside events.
Enclosed events are required to adhere to an occupancy number, as well as comply with the
requirements determined by the City of Miami Beach Fire Department, once site plan is approved.
A walk-through to verify that the actual setup meets with the approved plan will be conducted prior
to the event opening. Event promoters are responsible for adhering to the determined occupancy
number and any violation of the occupancy number can result in penalties and /or fines.
111. Fireworks Permit -All events, public or private, featuring a fireworks display or pyrotechnics must
obtain a fireworks permit from the City of Miami Beach Fire Department. A written request for the
permit must be submitted to the Fire Department at least 30 days prior to the event and approved
no later than 11 days prior to the event.
Following approval of the permit, the Fire Prevention Bureau will make a site inspection. A
Special Events Permit Requirements and Guidelines
minimum of two (2) fire fighters will be required to be on-site from the time the fireworks are
delivered at the site, until termination of the display and the removal of all fireworks and debris from
the site. Payment for required fire personnel will be the sole responsibility of the applicant and must
be made two (2) weeks prior to the event.
The firm or individual responsible for setting up and setting off the fireworks must obtain a
Comprehensive General Liability or Fireworks Display Liability Insurance policy. See insurance
section for language and rating requirements.
IV. Open Pit And Bonfire Permit -Separate permits are required for open pit and bonfires.
Applications for a permit may be obtained from the Fire Department, and must be approved and
paid to the City of Miami Beach at least two (2) weeks prior to the event. These activities will
require hiring off-duty fire personnel.
D. Miami Beach Convention Center
Events, meetings and/or conventions taking place at the Miami Beach Convention Center (MBCC) on
occasion desire extending their production onto Convention Center Drive, between Dade Boulevard and
17 Street, and into the City's Preferred Parking Lot. In such event, the City considers this use an
extension of the MBCC premises. As such., all City requirements including, but not limited to insurance,
indemnity agreement, site plan, security plan, and sanitation plan will be incorporated into the respective
event's agreement with the MBCC and will be coordinated by the MBCC.
The MBCC will complete a special event questionnaire (please refer to attached Appendix C) and provide
the Department of Tourism and Cultural Development a copy of all required documentation pertaining to
the event for the department file. If street closures are requested, the Department of Tourism and Cultural
Development will assist in coordinating this request, as well as all other items as may be required.
E. Ocean Rescue
Depending upon the location and type of event, estimated attendance, and hours of operation, off-duty
lifeguards may be required. The Captain of the City's Ocean Rescue will determine the minimum number
of lifeguards.
F. Parking Department
Overall Parking Plan - A comprehensive Parking Plan which identifies where parking is to be provided for
event staff, equipment vehicles, and event participants, as well as the location and amount of accessible
parking spaces must be developed, in writing, and approved by the City of Miami Beach Parking Director
or his designee. Public parking resources may be supplemented with privately owned parking areas to
accomplish this plan. All fees incurred through use of Parking Department resources, which may including
meter rentals, off-duty enforcement officers or rental of lots, must be pre-paid in full no later than two (2)
weeks prior to the event.
• Valet ramping spaces are to be used exclusively for ramping and valet related operations. All other
activities are explicitly prohibited.
Parking meters shall not be used for advertising or marketing related activities, unless associated
with a Special Event as defined herein.
G. Parks and Recreation Department
Facilities and Personnel -Many City of Miami Beach recreation facilities, amphitheaters, and
parks are available for rent during non programmed hours for special events, and have specific
fees, based upon hours of usage, including setup and breakdown times. Request for usage must
be at least one month prior to the event. Rental payments for such facilities must be made two
weeks prior to the event. Proof of payment must be submitted to the Special Events Office.
Special Events Permit Requirements and Guidelines
Applicable user criteria will be available for park venues through the Parks & Recreation
Department.
Depending upon the venue, nature and scope of the event, the hiring of City of Miami Beach Parks
and Recreation personnel may be required. A City facility (e.g., a building) used for a special event
must be staffed by a City employee. Depending on usage, additional facility staff, janitorial service
and electrical staff charges may be applicable. Payment for the staffing is the sole responsibility of
the applicant, and must be received no later than two (2) weeks in advance of the event.
Park User Fees
Park User Fees - A special event impact fee will be imposed for all events taking place at a City
Park including, but not limited to, Lummus Park, South Pointe Park, Collins Park, Flamingo Park,
and North Shore Open Space Park. Lummus Park includes the area east of Ocean Drive, the park
itself and the beachfront east of the park from 5- 15 streets. This supplementary user fee will be
calculated at the rate of twenty-five (25%) percent of the total cost of City services for the event.
These funds will be used exclusively for enhancements to the Park.
Lincoln Road User Fee
For events taking place on Lincoln Road, or Lincoln Lane, a Special Events Impact Fee will be
imposed. This supplementary user fee will be calculated at the rate of twenty-five (25%) percent of
the total cost of City services for the event. These funds will be used to enhance Lincoln Road.
Due to the fragile and pedestrian nature of Lincoln Road, no motor vehicles are allowed between
Washington end Lenox Avenues.
H. Police Department
Security Plan and Services -Depending upon the type of special event and estimated
attendance, security personnel, such as off-duty police personnel and private security personnel,
may be required.
The Security Plan shall be prepared by the event. producer in consultation with the Office of Special
Events and the City of Miami Beach Police Department's Off-duty Office. The plan shall specify
the number of off-duty officers or private security guards, if applicable, hired by or expected to be
hired by the Permit holder. At the option of the Permit holder, the entire security personnel may be
comprised of off-duty police personnel.
Cost of off-duty police personnel is dependent on the number and rank required. As a general rule,
if four or more officers are required, one must be a supervisor (sergeant or above). Larger
contingents of officers may require additional police supervisors.
Payment for off-duty police services, based on the estimate, is required to be paid in full no less
than two (2) weeks in advance of the event. Payment adjustments for off-duty police services,
based on a final invoice, is required to be paid in full no more than two (2) weeks after the event.
The Chief of Police or his designee will make the final determination of minimum levels of Police
security.
Any private security personnel contracted for by the Permit holder must be licensed by the State of
Florida. If security personnel is to be hired, a list of names and license information must be
provided to the Miami Beach Police Department no less than two (2) weeks in advance of the
event.
The City of Miami Beach Police Department may require additional security or off-duty police
personnel for crowd control, traffic control and general security during the event. The minimum
number of police personnel is dictated by the Off-duty Police Coordinator and is dependent upon
the type of event, date of event, time of event, location of event, the site plan for the event, the type
Special Events Permit Requirements and Guidelines
of entertainment during the event, whether alcohol is consumed at the event, and the estimated
attendance at the event.
Overnight & Backstage Security -- Applicants may contract, at their own expense, for off-duty
police services or with private security guards for overnight and backstage security concerns. On-
stage security will be handled by private security at the applicant's expense.
Marine Patrol -All water-based special events, or those activities likely to attract crowds to or near
the water, must provide prior written notice to the Miami Beach Police Marine Patrol and Beach
Patrol. Certain events may require prior written authorization from the United States Coast Guard
and may also require off-duty services and equipment from the City of Miami Beach Marine Patrol,
Florida Marine Patrol, or United States Coast Guard, at the expense of the applicant. In such
cases, written authorization is required no later than thirty (30) days prior to the event.
Police Escorts for Entertainment - If so requested, the City of Miami Beach may supply police
motorcycles or car escorts for entertainers. This service must be arranged in advance of the event
and must be listed in the proposal for the event. The cost for this service is determined by the
Miami Beach Police Department and will be at the applicant's expense.
Street Closures -Certain streets within the City of Miami Beach may be temporarily closed to limit
or exclude vehicular and/or pedestrian traffic prior to, during, and after any special event.
Depending upon the location, additional approval may be required from Miami-Dade County or the
State of Florida. The City, in its discretion, may also require applicants to provide "sign-offs"
showing approval from a majority of landlords and/or residents or their group representatives
whose direct vehicular access to buildings will be affected by the proposed closure. Regardless of
the jurisdiction, the Chief of Police and the Public Works Director must first approve street closures
and final authority is retained by the City Manager. Requests for street closures must be made at
least forty-five (45) days in advance of the event.
In closing a State street (i.e., 5 Street, Collins Avenue, 41 Street, Alton Road, 71 Street, and
Harding Avenue) prior approval is required by the City of Miami Beach Chief of Police, Public
Works Director and City Manager. The application must be processed at least 30 days prior to the
event. The applicant must then forward the completed application to the Florida Department of
Transportation (FDOT) to receive its permit. DOT must receive application at least 30 days prior to
the event to be considered for approval.
In order to close a County street (i.e., Venetian Causeway/17th Street) the application will be
forwarded to the Dade County Public Works Department by the Miami Beach Police Department at
least 30 days in advance.
III. Barricades & Electronic Signs -Barricades and electronic directional signs may be required,
depending upon the location and/or site plan of the event, to cordon off the surrounding areas or to
close streets to vehicular traffic. The City of Miami Beach Police Department, along with the
Parking Department, will determine the number and location of barricades.
The rental cost of barricades and electronic directional signs will be incurred directly by the event
producer. Payment is the sole responsibility of the applicant, as is actual set-up and removal of
barricades on the event date(s).
lV. Parade Requirements -The City Code defines "Parade" as any march or procession consisting of
persons, animals, vehicles or any combination thereof, traveling upon any public way, within the
territorial jurisdiction of the City. All parades must abide by Section 106-346 of the City Code.
Pursuant to this Code Section, a separate permit to hold a parade must be obtained from the Chief
of Police. The permit application must be filed not less than 15 days nor more than 90 days prior to
the day on which it is proposed to be held, and simultaneously copied to the Special Events Office.
Special Events Permit Requirements and Guidelines
The Chief of Police may revoke a parade permit at any time he determines the parade is to be
conducted or is being conducted in violation of the terms of issuance. Any applicant aggrieved by
the Chiefs decision may appeal it to the City Manager.
V. Demonstrations, Pickets and Free Speech Activities -The First Amendment of the United
States Constitution affords demonstrators the constitutional right to assemble and speak in a
peaceful and orderly manner. Therefore, the City shall not require or issue permits for such activity.
Demonstrations and pickets consist of activities which are generally performed in public in support
of or against a person or cause and which may have the potential for impeding movement along a
public right-of- way or other disruption. Organizers of such events are asked to submit a
questionnaire, site plan, and to notify the City of Miami Beach Police Department Patrol Division
Commander of their intentions, and to provide details of the planned activity in order to insure the
health safety and welfare for all concerned. If requested by the Special Events Office, a copy of an
approved Police plan should be provided. There may be instances where the nature of the
demonstration and/or the number of participants (including counter-demonstrators) will require
restrictions in order to protect the health, safety and welfare of every citizen by means of providing
crowd control, traffic control and general security to the public. Such restrictions will be
communicated to the individual or group prior to the activity. The Special Event Permit
Requirements do not apply to such activities. Demonstrations, Pickets and Rallies must abide by
Section 106-346 of the City Code.
Property Management
Based on the electrical, engineering and/or plumbing impact of a special event on City property, the
applicant may be required to hire City electricians, engineers or plumbers.
J. Public Works Department
Environmental Resource Management
These items listed below are to intended help preserve the health and welfare of the City of Miami Beach's
coastal areas.
Vehicles
• Vehicles allowed to access and remain parked on the beach during an event MUST display a
temporary parking placard
• All vehicle access to the beach is restricted. Access points MUST be identified by City staff for each
event.
• All vehicles shall require a police or beach patrol escort when crossing on to the hard pack (beach)
and at all times east of the Erosion Control Line.
• All vehicles should utilize lights and flashers when traveling on the beach
Parking
• Any vehicle parked on the beach shall be prevented from distributing fluids on the ground (sand) by
the placement of an absorbent pad under the engine compartment -these pads shall be properly
disposed off once the vehicle vacates the beach
• All vehicles parked on the beach shall have cones placed at the front and rear of the vehicle
Fuel
• The storage of any petroleum product or chemical shall be prohibited unless prior approval has been
issued by the City -storage of such material shall be in accordance with life safety and environmental
regulations -storage shall be in appropriate spill proof containers for type of chemical, shall be stored
a significant distance away from any population, storage area shall contain signage identifying the
storage site and indicating which type of chemicals are being stored -required clean up of any
chemicals will be at the expense of the applicant
Special Events Permit Requirements and Guidelines
• The fueling of vehicles on the beach (event site) shall be strictly prohibited unless given a special
fueling permit where the applicant must act according to approved standards -fuel must be stored in
spill proof containers etc. Such a permit is only approved by the Environmental Division.
Temporary Construction
• A site inspection, by the City, shall be required prior to and after an event to ensure that the event site
and surrounding area has been restored to a clean and acceptable condition
• When possible, tents shall be secured with water barrels in place of ground stakes -where ground
stakes are used, the holes shall be filled, compacted and area raked or graded to restore to natural
conditions
• Any structures requiring permits from the City of Miami Beach Building Department or Public Works
ROW office shall be required to be reviewed by the Environmental Resource Management Division for
potential environmental impacts
Live Animals
• The incorporation of animals in any special event shall require adequate ground cover under cages -
material shall be absorbent in nature and not permit the transfer of fluids to the ground.
Dune System
• Absolutely no activity is permitted within protected dune area - a minimum of a 20' setback west of the
west end of the dune and 20' east of the east dune line shall be required.
• Pedestrian traffic to special events shall only use demarcated pathways and dune crossovers for
ingress and egress to event site.
• Directional signage must be provided when public access at a dune crossover is blocked.
Beach Impacts (other)
• Special Events occurring during hurricane season shall have an emergency evacuation plan that will
go into effect within eight (8) hours of a hurricane warning and be completed within twenty-four (24)
hours -all equipment, material, staff, staging, vehicles and associated appurtenances shall be
removed from event site within the allotted time
Right of-Way Permit - A Right-of-Way permit must be obtained when there is anchoring to or excavation
of any right-of-way or City property. The method of anchoring or location of any excavation may be denied
or altered by the City based. on potential hazards to existing utilities. The cost for such permit will be Deleted: said
based upon City ordinances concerning work on the right-of-ways and may include a cash bond based on
estimated potential damage to City property. Proof of financial ability to cover estimated damages must
be submitted to the Special Events Office. For events occurring on City streets or sidewalks, an inspector
from the Public Works Department will inspect the area in question prior to the event for any hazards,
potholes or damaged fixtures. Any problems will be repaired or noted. A visual inspection will take place
following the event to identify any damage to City property caused by the event.
Any identified damages in the City right-of-way, on termination of the permit, will have to be repaired by
the event producer within a time specified by Public Works. If the producer fails to complete these repairs
in a timely manner or wishes the City to complete such restoration work, then costs incurred by the City,
including reasonable overhead expenses, will be deducted from the Security Deposit and the event
producer will be charged for any, such costs not covered by the deposit as per Section A Step 1.
K. Sanitation Department
Special event producers are solely responsible for cleaning the area during and after the event. Should the
applicant choose, the City of Miami Beach will provide personnel for this function. The cost of the cleanup
will be calculated by the City, and will include dumping fees and equipment rental. Should an alternate
cleaning service be contracted, the applicant shall be responsible for obtaining all necessary dumpsters.
All arrangements and removal of garbage, trash, and other debris are the sole responsibility of the
applicant. A City permit authorizing placement of dumpsters must be obtained through the Sanitation
Department, and submitted to the Special Events Office no less than two (2) weeks prior to the event.
Special Events Permit Requirements and Guidelines
Applicants are required to meet sanitation standards to assure an adequate number of litter containers are
on-site, and must encourage guests to comply with the City of Miami Beach's anti-litter efforts. Glass
containers and plastic straws are prohibited. Recycling efforts are encouraged. Applicants shall ensure
that the site is returned to its original condition within twenty-four hours. Failure to clean up after the event
will result in a fine, as per Section III herein, issued to the event producer, as well as additional charges for
City Services.
Applicant seeking use of public restroom facilities outside of standard operating hours may also be
required to hire attendants to facilitate public restroom maintenance and supplies during the event. These
services may be contracted through the Sanitation Division of the Public Works Department. Proof of
payment must be submitted to the Special Events Office at least two (2) weeks prior to the event.
V. OTHER AGENCIES
A. The Miami Beach Visitors and Convention Authority and Cultural Arts Council
The City of Miami Beach does not directly fund special and cultural events. The Miami Beach Visitor and
Convention Authority (VCA) and the Miami Beach Cultural Arts Council (CAC) utilize City funds for the
purpose of special and cultural event funding. Approval of an application for funding by either the VCA
and/or the CAC shall not constitute either expressed or implied approval for an event permit from the City
of Miami Beach. Should the VCA or CAC fund an event, the appropriate logo shall be incorporated in all
event print advertising or promotional materials as per the funding terms and conditions of the VCA and /
or the CAC.
B. Miami-Dade County
• Permit for Temporary Food Sales -The Miami-Dade County Department of Business and
Professional Regulations, Division of Hotels & Restaurants sets forth rules and regulations for safe
operation of temporary food service establishments. To obtain the necessary permits, sponsors or
applicants must notify the Department of Business and Professional Regulations no later than
three (3) business days before scheduled events. A License fee for 1-3 day event is $40.00 per
vendor.
Beach Cleaning -Applicants desiring use of the public beach must arrange for the cleaning of the
beach, prior, as well as after, the event, as necessary. Beach cleaning may be arranged with the
Miami-Dade County Parks Department or a private sanitation company approved by the Miami-
Dade County Parks Department. Proof that clean-up arrangements have been made must be
submitted in writing to the Special Events Office at least two (2) weeks prior to the event.
C. State of Florida
Department of Environmental Protection, Division of Beaches and Shores -- If an event is to
be held on the beach, a State Field Permit is also necessary for all temporary non-portable
structures on the beach, east of the Coastal Construction Control Line. This would include, but not
be limited to, the following types of temporary structures: stages, fences, tents, lighting and sound
systems. A detailed site plan and written narrative description of all installations must be submitted
to the Special Events Office no later than 60 days prior to the event.
As conditions of the State Field Permit, the State also calls for the protection of marine turtles
during the marine turtle nesting season beginning May 1, and ending October 31 in Miami-Dade
County. Conditions include: structures to be constructed and left overnight, including temporary
fencing, shall have 3 feet of vertical clearance and shall be located as far landward as possible; No
lighting associated with the event is authorized after 9:00 pm without approval from the State of
Florida; and permit holders must hire turtle monitors from sundown to sunrise. Other conditions, as
prescribed by the State may apply.
Special Events Permit Requirements and Guidelines
Events requiring exemptions from any of the above marine turtle nesting conditions will need to
provide the City with written approval from the State of Florida Wildlife Commission.
Florida Statutes, Chapter 161, calls for the protection of beach dune systems and impose fines for
damage caused to the natural dune systems along the Beach. It is the responsibility of the
applicant to provide adequate security measures to ensure protection of the dune area from
damage that may be caused by an event.
• Division of State Lands -- Depending on the type and nature of the event(s), the Division of State
Lands has the right to negotiate a separate use agreement with the special event producer and will
charge for the use of the land. This fee may include a contribution to the State Lands Trust Fund,
as well as a use fee, and would require State of Florida Cabinet approval. If applicable, proof of the
Division of State Lands approval shall be submitted to Office of Arts, Culture & Entertainment
before a permit is issued.
Florida Marine Patrol -Any type of water activity held within the City of Miami Beach must give
notice to the Florida Marine Patrol. Notice must be in the form of a letter with a copy to the City of
Miami Beach provided no less than two (2) weeks in advance of the event.
• Division of Alcoholic Beverages and Tobacco -- If the event is being produced by a not-for-
profit organization and it desires to sell or serve alcohol, the organization must apply for a
temporary liquor license from the State of Florida, Division of Alcoholic Beverages and Tobacco
under Florida Statute 561.42. In order to obtain the license from the State, a letter of authorization
must be obtained from the City of Miami Beach. Prior to the issuance of this letter the following
must be submitted:
Certificates of all applicable insurance including, general liability and liquor liability.
A completed Indemnity Agreement.
A signed letter on letterhead from the non-profit organization agreeing to have the
temporary liquor license in the organization's name.
• Florida Department of Transportation
Lightpost Banners -- Banners proposed to be placed on state road lightposts require an
additional permit from the Florida Department of Transportation following Design Review approval
from the City's Planning and Zoning Department and approval from the Miami Beach City
Commission. Depending upon the scope and nature of the event(s), additional State permits may
be required.
D. Federal Government
• Federal Aviation Administration -Any type of unusual air activity above the City of Miami Beach
planned in conjunction with a special event which has the potential to disrupt commercial air traffic
must be approved by the Federal Aviation Administration. Approval will be requested through the
City of Miami Beach Administration on the applicant's behalf.
• Coast Guard -Any individual or organization planning to hold a regatta or marine parade which,
by nature, circumstances or location, will introduce extra or unusual hazards to the safety of lives
on the navigable waters under the jurisdiction of the U.S. Coast Guard shall submit an application
to the Coast Guard District Commander having jurisdiction of the area where it is intended to hold
such regatta or marine parade. Examples of conditions which are deemed to introduce extra or
unusual hazards to the safety of life include, but are not limited to: an inherently hazardous
competition, possible effect on the customary presence of commercial or pleasure craft in the area,
Special Events Permit Requirements and Guidelines
any obstruction of navigable channel which may reasonably be expected to result, and the
expected accumulation of spectator crafts. '
Where such events are to be held regularly or repeatedly in a single area by an individual or
organization, the Commander or the District Commander may, subject to conditions set from time
to time by him/her, grant a permit for such series of events for a fixed period of time, not to exceed
one (1) year.
The application shall be submitted to the Coast Guard no less than 30 days prior to the start of the
proposed event.
The application shall include the following details:
1) Name and address of sponsoring organization.
2) Name, address, and telephone of person or persons in charge of the event.
3) Nature and purpose of the event.
4) Information as to general public interest.
5) Estimated number and types of watercraft participating in the event.
6) Estimated number and types of spectator watercraft.
7) Number of boats being furnished by sponsoring organizations to patrol event.
8) A time schedule and description of events.
9) A section of a chart or scale drawing showing the boundaries of the event, various water
courses or areas to be utilized by participants, officials, and spectator craft.
Special Events Permit Requirements and Guidelines
average attendees per day Application Fee Permit Fee Security Deposit
0 to 1499 attendees $250.00 $250.00 $2,500.00
1500 and above attendees $250.00 $500.00 $5,000.00
Security Deposit: $2,500/$5,000 - A refundable security deposit will be required no later than thirty (30)
days in advance of the event. Based on the scope and location of the event, apre- and post-event site inspection
may be conducted by the applicant and appropriate City personnel to determine existing conditions and evaluate
potential damages, if any. Security deposits will be refunded approximately in 46 weeks after event if all
conditions are followed; public property is left in as good condition or better and without damage and all Ciry
invoices aid. Failure to com I with conditions im osed ma result in forfeiture of the entire or art of de osit.
Permit Fee
Up to 100 attendees per day $250.00
If the bride/ groom or parents of the bride/ groom can show $125.00
proof of Miami Beach residence, the permit fee is reduced to
$125.
Permit Fee SecurHy Deposit
Per team, per day $2,000.00 $2,500.00.
(5 persons total in the same vicinity)
Vehicle Beach Access Pass: $150.00 per pass/per vehicle/per event.
Square Footage Fee: $.25 per square foot + 7% Sales Tax (N/A with a Concession Agreement).
AND/OR
Concessions Agreement:
o Beach Events: 15% of food, beverage, ticket sales and merchandise.
o Non-Beach Events: 10% of food, beverage, ticket sales and merchandise.
Taxes: You are required to poy a 7% State sales tax and a 2% Resort Tax (on food and beverage only.
Please remit the 2% Resort Tax ayment on a se orate check.
Lummus Park User fee: 25% of the total City Services not including administrative fees.
Lincoln Road User fee: 25% of the total Ciry Services not including administrative fees.
Light Pole Banners
Banners announcing special events either to be held in city or to be associated in some manner with the city, as
determined by the city commission, may be erected up to 30 days prior to the event being announced and must
be removed within seven ~7) days after such event. Special event banners shall require prior approval by the city
commission. Fees:
$50.00 per pole For-Profit/ $25.00 per pole Non-Profit
$50.00 administrative fee - era lication
Building Department Permit fees: Please contact the Building Department for fee schedule please call 305-67
7610 or visit www miamibeachfl.aov.
o Tent Permit; fence Permit; Stage Permit; Electrical Permit; Bleachers Permit; Restroom (Porto-lets) Pluming
Permit ;Pool cover Permit; Temporary Occupant load.
Special Events Permit Requirements and Guidelines
Police Department: For information on offtJu_ty Police services please contact offduty at 305-673-7823.
Fire Department: For information on off-duty Fire services please contact off-duty Fire at 786-412-1076.
Parking Meter Rentals: $10.00 per space or meter/per day + plus administrative fees. Please contact the
Parking Department at 305-673-7505 for more information.
*** Application fees are not refundable; permit fees and security deposits are reimbursed if the event/activity is cancelled,
denied, or postponed and given that public property is left in good condition and without damage and all City invoices paid.
Failure to comply with restrictions imposed automatically forfeits the security deposit.
*** Additional charges may apply.
Special Events Permit Requirements and Guidelines