2017-29948 ResolutionRESOLUTION NO. 2017-29948
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
ADMINISTRATION TO VIDEO-RECORD AND AIR ON MBTV
THE MAYOR AND GROUPS I, II, AND Ill COMMISSION
CANDIDATE VIDEO PRESENTATIONS FOR THE NOVEMBER
7, 2017 GENERAL ELECTION.
WHEREAS, during the 2001 General Election, the City Commission authorized the
Administration to videotape and replay on the City's Government Channel, now MBTV, a
candidate forum sponsored by a local organization; and
WHEREAS, the 2001 City Commission also referred to the Community Affairs
Committee, now the Neighborhood/Community Affairs Committee, the issue of selecting two
additional forums to be recorded and aired; and
WHEREAS, on September 25, 2001, at the Community Affairs Committee meeting, the
issue concerning candidate forums was discussed and the Committee was not comfortable in
selecting only two additional political forums to air and instead recommended that each
candidate be provided up to five minutes to make a presentation of his/her platform; and
WHEREAS, pursuant to Resolution No. 2001-24626, the City Commission adopted the
recommendation of the Community Affairs Committee to arrange a presentation whereby each
candidate for City of Miami Beach elected office be given up to five minutes of airtime on the
City's Government Channel, now MBTV, in order to allow each candidate to present
himself/herself and his/her platform, with the presentation to be publicly advertised, recorded,
and aired on MBTV, subject to the following presentation guidelines:
1. To offer Miami Beach viewers an informative and organized presentation, the Candidate
Video Presentation will be recorded live and replayed multiple times on MBTV. Once the
recoding of a candidate begins, the camera will not be turned off until the candidate
indicates he or she is finished, or the five-minute time limit has been reached; there is
only one opportunity to record live. Candidates will be offered the use of the City's
teleprompter and a one-hour rehearsal session prior to the date of the recording.
Important: The individual candidate presentations will not be edited for any
reason.
2. In order to have an organized presentation of candidates and issues, it is important that
a strict timetable be developed and adhered to. Each candidate will be given a
scheduled time slot for his or her rehearsal and final video recording schedule. (See
Attachment "A") It is the sole responsibility of the candidate to make sure he or she is
available when it is his or her time to speak. Unfortunately, any candidate who
misses his/her assigned time slot will forfeit his/her opportunity to present.
3. The Candidate Video Presentations will be shown multiple times on MBTV. The
scheduled air times will be published in The Miami Herald Neighbors Section, El Nuevo
Herald, local Spanish language newspapers (depending on publishing dates), and on
MBTV.
4. Candidates must arrive at the Office of the City Clerk at least 10 minutes before their
assigned time slot. This will ensure an orderly transition from candidate to candidate.
1
5. The time slots will be assigned in the order of the ballot: Mayor and the three
Commission Groups and alphabetically by candidates (as their name will appear on the
ballot) within each of the groups. Again, it is the sole responsibility of the candidate to be
available at his/her designated time.
6. Before the candidates begin speaking, the moderator, Melissa Berthier, Public Relations
Manager, Marketing and Communications (or her designee), will give an introduction
stating the purpose and explaining the format of the Candidate Presentation.
7. Each candidate will be allocated up to five minutes of airtime on MBTV. In order to
maintain equitable time for each candidate who elects to participate in the Candidate
Video Presentation, when the candidate's five minutes are up, the candidate will be cut
off, even if in mid-sentence. There will be no editing of the candidates' recorded
presentation.
8. The moderator will introduce each candidate. The introduction will be limited to the
Mayor or Commission Group Number and the name of the candidate (example: "Mayoral
candidate; candidate's name" or "Commission Group I, II, Ill, IV, V, or VI candidate;
candidate's name.") The candidate will be introduced by the name that will appear on the
ballot.
9. Only the candidate may speak on his/her behalf, not a representative.
10. No pre-recorded videos will be used.
11. No background music, special backgrounds or special effects will be allowed.
12. The Administration will be given a time slot at the end of the Candidate Video
Presentations to provide any Voters Guide information pertaining to Special Election
question(s), along with explanations in both English and Spanish, if needed.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
authorize, subject to the conditions stated specifically in this Resolution, the Administration to
video-record and air on MBTV the Mayor and Groups I, II, and Ill Commission Candidate Video
Presentations for the November 7, 2017 General Election.
PASSED AND ADOPTED this -2..f_ day of_~......:._+---
F:\CLER\$ALL\REG\ELECTIONS\201
presentation FINAL.doc
Election\Resolutions\2017 Reso Candidate
ATTACHMENT "A"
Schedule to be adjusted after qualifying.
I REHEARSAL
Seat I Arrival * I Start End
8:30 AM 8:45 AM 9:45 AM
9:45 AM 10:00 AM 11:00 AM
11:00 AM 11 :15 AM 12:15 PM
I
1:15 PMI 1:30 PMI 2:30 PMI
2:30 PM 2:45 PM 3:45 PM
3:45 PM 4:00 PM 5:00 PM
Frida , September 15, 2017
Arrival * Start End
8:30 AM 8:45 AM 9:45 AM
9:45 AM 10:00 AM 11 :00 AM
11 :00 AM 11 :15 AM 12:15 PM
1:15 PM 1:30 PM 2:30 PM
2:30 PM 2:45 PM 3:45 PM
I RECORDING
I
Tuesday, September 19, 2017
.--~~~~~~--.I .-----'-~~-.-_,,,,E~x-pe-c~te_d.,..__,
_ Arrival * Record time
8:45 AM 9:00 AM
9:05 AM 9:20 AM
9:25 AM 9:40 AM
10:05 AMI 10:20 AMI
10:25 AM 10:40 AM
10:45 AM 11:00AM
11:05 AM 11:20 AM
11:25 AM 11:40 AM
11 :45 AM 12:00 PM
12:05 PM 12:20 PM
12:25 PM 12:40 PM
* Candidates are to report to the Office of the City Clerk at the scheduled arrival time.
The Office of the City Clerk is located at 1700 Convention Center Drive, 1st Floor, Miami Beach, FL
F:\CLER\$ALL\REG\ELECTIONS\2017 -11072017 General & Run-Off Election\Resolutions\Scheduled MBTV -Empty
Resolutions -R7 N
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rafael E. Granado, City Clerk and Jimmy L. Morales, City Manager
DATE: July 26, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO VIDEO-
RECORD AND AIR ON MBTV THE MAYOR AND GROUPS I, II, AND Ill
COMMISSION CANDIDATE VIDEO PRESENTATIONS FOR THE NOVEMBER 7,
2017 GENERAL ELECTION.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
During the 2001 General Election, the City Commission authorized the Administration to video-
record and replay on the City's Government Channel, now MBTV, a candidate forum sponsored by a
local organization. The 2001 City Commission also referred to the Community Affairs Committee,
now the Neighborhood/Community Affairs Committee, the issue of selecting two additional forums to
be recorded and aired. On September 25, 2001, the Community Affairs Committee considered the
issue of candidate forums. The Committee was not comfortable in selecting only two additional
political forums to air. It was believed that selecting only two would be unfair because other
organizations may be left out. After much discussion, the Committee recommended arranging a
Candidate Presentation where each candidate is given up to five minutes of airtime on the City's
Government Channel to present themselves and his/her platform. Pursuant to Resolution No. 2001-
24626, the City Commission approved the recommendation of the Community Affairs Committee.
Subsequently, in 2003, 2005, 2006, 2007, 2009, 2011, 2013, and 2015, the City Commission
authorized the Administration to video-record and replay on the City's Cable Channel the five-minute
Candidate Presentations.
The Office of the City Clerk and the Office of Marketing and Communications, using the Candidate
Presentation Guidelines, attached hereto as Exhibit "A,'' will coordinate the Candidate Presentations.
The rehearsal dates will be on September 14, 2017 and September 15, 2017, and the final video
recording will be on September 19, 2017. Upon approval of this Resolution by the City Commission,
and after the conclusion of the Qualifying Period, each qualified candidate will be sent an email and a
certified letter requesting confirmation of his/her attendance, along with a copy of the Presentation
Guidelines and his/her designated timeslots. (A sample Rehearsal/Final Video Recoding Schedule is
attached as Exhibit "B." The City Clerk will finalize the Rehearsal/Final Video Recording Schedule
after the conclusion of the Qualifying Period.)
Upon adoption of this Resolution, a "Save the Dates" memorandum will be sent to the candidates. A
sample of the Save the Dates memorandum is attached hereto as Exhibit "C."
Page 1835 of 2495
CONCLUSION
The Administration recommends that the City Commission authorize the video recording and airing
on MBTV of the Mayor and Groups I, II, and Ill Commission Candidate Presentations for the
November 7, 2017 General Election.
Legislative Tracking
Office of the City Clerk/Marketing and Communications
ATTACHMENTS:
Description
D Exhibit A -Candidate Presentation Guidelines
ci Exhibit B -Sample Rehearsal/Final Video Recording Schedule
D Exhibit C -Save The Dates -Sample Memorandum
ci Resolution
Page 1836 of 2495
2017 ·City of Miami Beach Candidate Presentation Guidelines
1. To offer Miami Beach viewers an informative and organized presentation, the Candidate
Video Presentation will be recorded live and replayed multiple times on MBTV. Once the
recoding of a candidate begins, the camera will not be turned off until the candidate
indicates he or she is finished, or the five-minute time limit has been reached; there is
only one opportunity to record live. Candidates will be offered the use of the City's
teleprompter and a one-hour rehearsal session prior to the date of the recording.
Important: The individual candidate presentations will not be edited for any
reason.
2. In order to have an organized presentation of candidates and issues, it is important that
a strict timetable be developed and adhered to. Each candidate will be given a
scheduled time slot for his or her rehearsal and final video recording schedule. (See
Attachment "A") It is the sole responsibility of the candidate to make sure he or she is
available when it is his or her time to speak. Unfortunately, any candidate who
misses his/her assigned time slot will forfeit his/her opportunity to present.
3. The Candidate Video Presentations will be shown multiple times on MBTV. The
scheduled air times will be published in The Miami Herald Neighbors Section, El Nuevo
Herald, local Spanish language newspapers (depending on publishing dates), and on
MBTV.
4. Candidates must arrive at the Office of the City Clerk at least 10 minutes before their
assigned time slot. This will ensure an orderly transition from candidate to candidate.
5. The time slots will be assigned in the order of the ballot: Mayor and the three
Commission Groups and alphabetically by candidates (as their name will appear on the
ballot) within each of the groups. Again, it is the sole responsibility of the candidate to be
available at his/her designated time.
6. Before the candidates begin speaking, the moderator, Melissa Berthier, Public Relations
Manager, Marketing and Communications (or her designee), will give an introduction
stating the purpose and explaining the format of the Candidate Presentation.
7. Each candidate will be allocated up to five minutes of airtime on MBTV. In order to
maintain equitable time for each candidate who elects to participate In the Candidate
Video Presentation, when the candidate's five minutes are up, the candidate will be cut
off, even if in mid-sentence. There will be no editing of the candidates' recorded
presentation.
8. The moderator will introduce each candidate. The introduction will be limited to the
Mayor or Commission Group Number and the name of the candidate (example: "Mayoral
candidate; candidate's name" or "Commission Group I, II, Ill, IV, V, or VI candidate;
candidate's name.") The candidate will be introduced by the name that will appear on the
ballot.
9. Only the candidate may speak on his/her behalf, not a representative.
10. No pre-recorded videos will be used.
1
Page 1837 of 2495
11. No background music, special backgrounds or special effects will be allowed.
12. The Administration will be given a time slot at the end of the Candidate Video
Presentations to provide any Voters Guide information pertaining to Special Election
question(s), along with explanations in both English and Spanish, if needed.
F:\CLER\$ALL\REG\ELECTIONS\2017 -11072017 General & Run-Off Election\Resolutions\2017 City of Miami Beach Candidate
Presentation Guidelines final.docx
2
Page 1838 of 2495
Thursday, September 14, 2017
Seat I Arrival * I Start End
8:30 AM 8:45AM
9:45 AM 10:00 AM
11:00 AM 11 :15 AM
1 :15 PMI 1 :30 PMI
2:30 PMI
3:45 PM
2:45 PMI
4:00 PM
Frida , September 15, 2017
Arrival * Start
8:30 AM 8:45AM
9:45 AM 10:00 AM
11:00AM 11 :15 AM
1 :15 PM 1:30 PM
2:30 PM 2:45 PM
Arrival *
8:45 AM
9:05 AM
9:25 AM
10:05 AMI
10:25 AM
10:45 AM
11 :05 AM
11 :25 AM
11:45 AM
12:05 PM
12:25 PM
9:45AM
11:00AM
12:15PM
2:30 PMI
3:45 PMI
5:00 PM
End
9:45 AM
11 :00 AM
12:15 PM
2:30 PM
3:45 PM
Expected
Record time
9:00 AM
9:20 AM
9:40 AM
10:20 AMI
10:40 AM
11:00 AM
11 :20 AM
11:40 AM
12:00 PM
12:20 PM
12:40 PM
* Candidates are to report to the Office of the City Clerk at the scheduled arrival time.
The Office of the City Clerk is located at 1700 Convention Center Drive, 1st Floor, Miami Beach, FL.
F:\CLER\$ALL\REG\ELECTIONS\2017 -11072017 General & Run-Off Election\Resolutions\Scheduled MBTV -Empty
Page 1839 of 2495
MIA/\AIBEA Ii
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139
OFFICE OF THE CITY CLERK
Rafael E. Granado, City Clerk
Telephone: 305.673.7411
Email: RafaelGranado@miamibeachfl.gov
TO:
FROM:
Prospective Candidates for Mayor or Commissioner
Rafael E. Granado, City Clerk
DATE:
SUBJECT:
MONTH DAY, 2017
SAVE THE DATES -MBTV CANDIDATE PRESENTATION REHEARSAL AND
LIVE VIDEO RECORDING SCHEDULES
On July 26, 2017, the Miami Beach City Commission authorized the Administration to video-
record and air on MBTV the Mayor and Groups I, II, and Ill Commission Candidate Video
Presentations for the November 7, 2017 General Election. (A copy of the materials provided to
the City Commission is attached hereto.)
SAVE THE DATES
Candidate Video Presentation Rehearsal Schedule -A one-hour rehearsal session will be
offered to each candidate on September 14, 2017 or September 15, 2017.
Candidate Video Presentation Live Video recording Schedule -The live video recording of
the candidate's five-minute presentation will be on September 19, 2017.
Finalization of Schedule -The rehearsal and video recording schedules will be finalized after
the conclusion of the Qualifying Period. Each qualified candidate will be sent a certified letter
and email requesting confirmation of his/her attendance to the Candidate Video Presentation
rehearsal and live video recording session, along with a copy of the Presentation Guidelines
and his/her Rehearsal/Video recording designated time slots.
It is the sole responsibility of the candidate to make sure he or she is available when it is their
time to rehearse and/or live video-record. The assigned date and time cannot be changed, and
as such, any candidate who misses his/her assigned time slot will forfeit his/her opportunity.
Teleprompter Use -A candidate that wishes to use the teleprompter must provide their script
right before each recording session as a Microsoft Word document saved in a Dropbox account.
The Office of Marketing and Communications will not retain speech copies. Dropbox accounts
can be registered for free at: www.dropbox.com.
Candidates may practice delivering their speeches using the teleprompter application by
downloading it on their computer by visiting: www.teleprompterpremium.com, or downloading
the Teleprompter Premium -The Pro Script & Lyrics app on their tablet or mobile device.
If you have any questions, please feel free to contact me at 305.673. 7 411.
F:\CLER\CLERIOOO_ELECTION\000_2017 GENERAL ELECTION\CORRESPONDENCE AND CONTACT LIST\Rehearsal Schedule Save the Date.docx
Page 1840 of 2495