2017-29947 Resolution2017-29947
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AUTHORIZING EARLY VOTING FOR THE
NOVEMBER 7, 2017 CITY OF MIAMI BEACH GENERAL
ELECTION, SPECIAL ELECTION, AND, IF REQUIRED,
A NOVEMBER 21, 2017 RUN-OFF ELECTION.
WHEREAS, Florida's Election Code states that municipalities may provide early
voting in municipal elections that are not held in conjunction with County or State
elections and, pursuant thereto, the City may designate as many early voting sites as
necessary and to conduct its activities in accordance with the provisions of Sections
§101.657(1)(a)-(c) of the Florida Statutes; and
WHEREAS, the City of Miami Beach has scheduled a General Election and
Special Election to be held on Tuesday, November 7, 2017 for the purpose of electing a
Mayor and City Commission members in Groups I, II and Ill, and presenting ballot
question(s) to the City's electorate; and
WHEREAS, the City Commission hereby authorizes early voting for the
November 7, 2017 City of Miami Beach General Election, Special Election, and, if
required, a Run-Off Election; and
WHEREAS, pursuant to Section 38-6 of the Miami Beach City Code, the City
Commission has designated Miami Beach City Hall, First Floor Conference Room, 1700
Convention Center Drive, and the North Shore Branch Library, 7501 Collins Avenue, as
the early voting locations within the City of Miami Beach and authorizes the following
early voting schedule for the November 7, 2017 City of Miami Beach General Election
and Special Election:
FIRST WEEK
DATE TIME
Mondav October 23 2017 7:00 a.m. -3:00 o.m.
Tuesdav October 24 2017 7:00 a.m. -3:00 o.m.
Wednesday October 25, 2017 7:00 a.m. -3:00 p.m.
Thursday October 26 2017 7:00 a.m. -3:00 o.m.
Fridav October 27 2017 7:00 a.m. -3:00 o.m.
Saturdav October 28 2017 8:00 a.m. -4:00 o.m.
Sunday, October 29, 2017 8:00 a.m. -4:00 p.m.
SECOND WEEK
DATE TIME
Mondav October 30 2017 11 :00 a.m. -7:00 o.m.
Tuesdav, October 31, 2017 11 :00 a.m. -7:00 p.m.
Wednesday, November 1, 2017 11 :00 a.m. -7:00 p.m.
Thursdav November 2 2017 11 :00 a.m. -7:00 o.m.
Friday, November 3, 2017 11 :00 a.m. -7:00 p.m.
Saturday November 4 2017 8:00 a.m. -4:00 o.m.
Sunday, November 5, 2017 8:00 a.m. -4:00 p.m.
WHEREAS, in the event that a Run-Off Election is required, early voting shall
occur at Miami Beach City Hall and the North Shore Branch Library on Saturday,
November 18, 2017 and Sunday, November 19, 2017 pursuant to Section 38-6(b) of the
Miami Beach City Code and early voting shall occur from 8:00 a.m. to 4:00 p.m. on both
days.
WHEREAS, the Miami-Dade County Elections Department has provided the City
Clerk with an estimate of $295,042 for the City's November 7, 2017 General Election
and Special Election, which includes the costs of 14 early voting days at two early voting
sites (See Exhibit
A, Estimate -General Election -November 7, 2017); and
WHEREAS, the Miami-Dade County Elections Department has provided the City
Clerk with an estimate of $218,242 for the City's November 21, 2017 Run-Off Election, if
required, which includes the costs of two early voting days at two early voting sites (See
Exhibit B, Estimate -Run-Off Election -November 21, 2017).
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize early voting for the November 7, 2017 City of Miami
Beach General Election and Special Election, and, if required, a November 21, 2017
Run-Off Election, with early voting to be conducted in accordance with the provisions of
this Resolution. It is further resolved that the City Clerk is authorized to alter the days
and locations of the Early Voting schedule set forth herein if necessary due to an
unforeseen event, with the City Clerk immediately reporting the change to the Mayor and
Commissioners via a Letter to the Commission (L TC).
PASSED and ADOPTED this-*--day of July 2017.
ATTEST:
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION (
c7vG~t-7{!!J I 'J
City Attorney ~ ~ Date
F:\CLER\$ALL\REG\ELECTIONS\2017 -11072017 General & Run-Off Election\Resolutions\Reso Authorizing Early
Voting FINAL.docx
MIAMl·.ADE HUD
ESTIMATE
Elections
2700 NW 87th Avenue
Miami, Florida 33172
T 305·499-VOTE F 305-499-8547
TTY: 305-499-8480
miamidade.gov
Miami Beach Election· November 2017 (Siand Alone}
Rafael E. Granado, City Clerk Estimate N°:
City of Miami Beach Estimate Date:
1700 Convention Center Dr., #200
Miami Beach, FL 33139
Registered Voters: 51,345 Early Voting Days:
Precincts: 24 Early Voting Sites:
Polling Places: 22
Permanent Absentee Ballots: 7,239
Personnel
Salaries & Fringe Benefits, Overtime, Poll Workers
Polling Places
Security, Po/ling Place Rentals
Supplies and Services
Election Supplies, Communication Charges, Absentee Ballots Set Up
Trucks and Vehicles
Truck Rentals, GSA Ve/lie/es
Printing and Advertising
Absentee, Early Voting & Precinct Ballots, Temporary Pol/Ing Place Change Notices, Newspaper Ads
Postage
Absentee Ballots Sent and Business Reply, Temporary Pol/Ing Place Change Notices, Letters
Ballot Creation
/»•House & Outside Contractual Services, Translations -Based on one question
Administrative Overhead
Indirect Costs, Logic & Accuracy, Post·Electlon Audits
Early Voting
Estimated at $3,200 per requested number of sites and days
• Please note these costs are estimates and are subject to change. This estimate
does Include the cost of ballot printing; however, If your quest/on(s)/race(s)
creates an ad(J./tlon{J.I bf!.l/!2' 11.age, tile cost Wiii be adjusted accordingly.
For more Information, you may contact:
Rena A. Salter
Assistant Deputy SOE • Finance and Administration
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305-499·8424 E-mail: RAS@mlamldade.gov
EXHIBIT A
*TOTAL
'
MB·110717
August 12, 2016
14
2
$ 123,991.37
10,700.00
2,647.69
7,308.00
27,212.85
12,495.55
2,410.00
18,676.55
89,600.00
$ 295.042.00
ESTIMATE
Elections
2700 NW 87th Avenue
Miami, Florida 33172
T 305-499-VOTE F 305-499-8547
TTY: 305-499-8480
miamidade.gov
Miami Beach Run Off Election • November 21. 2017 (Stand Alone)
Rafael E. Granado, City Clerk
City of Miami Beach
1700 Convention Center Or., #200
Miami Beach, FL 33139
Registered Voters:
Precincts:
Polling Places:
Permanent Absentee Ballots:
Personnel
Salaries & Fringe Benefits, Overtime, Poll Workers
Polling Places
Security, Po///ng Place Rentals
Supplies and Services
51,345
24
22
7,239
Elect/on Suppl/es, Communication Charges, Absentee Ballots Set Up
Trucks and Vehicles
rruok Rentals, GSA Ve/1/cles
Printing and Advertising
Estimate N°:
Estimate Date:
Early Voting Days:
Early Voting Sites:
Absentee, Early Voting & Precinct Ballots, Temporary Polllng Place Change Notices, Newspaper Ads
Postage
Absentee Ballots Sent and Business Reply, Temporary Pol/Ing Place Change Notices, Letters
Ballot Creation
In-House & Outside Contractual Services, Translations • Based on one question
Administrative Overhead
Indirect Costs, Logic & Accuracy, Post•Electlon Audits
Early Voting
Estimated at $3,200 per requested number of sites and days
• Please note these costs are estimates and are subject to change. This estimate
does Include the cost of ballot printing; /10wever1 if your questlon(s)/race(s)
creates an additional ballot page, the cost w/11 be adjusted accordingly.
For more Information, you may contact:
Rena A. Salter
Assistant Deputy SOE • Finance and Administration
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305·499-8424 E-mall: RAS@mlamidade.gov
EXHIBIT B
*TOTAL
MB·112117
August 12, 2016
$
~
2
2
123,991.37
10,700.00
2,647.69
7,308.00
27,212.85
12,496.55
2,410.00
18,676.65
12,800.00
2j!l,242.00
Resolutions -R7 M
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rafael E. Granado, City Clerk and Raul J. Aguila, City Attorney
DATE: July 26, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING EARLY VOTING FOR THE NOVEMBER
7, 2017 CITY OF MIAMI BEACH GENERAL ELECTION, SPECIAL ELECTION, AND,
IF REQUIRED, A NOVEMBER 21, 2017 RUN-OFF ELECTION.
ANALYSIS
The City of Miami Beach General Election for the election of the Mayor and Commission Groups I,
II, and Ill, and the City's Special Election for the presentation of ballot question(s), is scheduled to be
held on Tuesday, November 7, 2017. A City of Miami Beach Run-Off Election, if necessary, is
scheduled for Tuesday, November 21, 2017.
As authorized by Section 101.657 of the Florida Statutes, and pursuant to Miami Beach City Code
Section 38-6 entitled "Early Voting," the City is authorized to provide for early voting in those City
elections that are not held in conjunction with County or State elections, and shall conduct its Early
Voting activities in accordance with the provisions of Sections 101.657(1 )(a)-( c) of the Florida
Statutes.
Since the November 7, 2017 General and Special Elections, and a November 21, 2017 Run-Off
Election (if required), are not being held in conjunction with a County or State election, the attached
Resolution sets forth the Miami Beach City Commission's formal declaration authorizing and
providing for Early Voting relative to said Elections. Consistent with City Code Section 38-6(b), such
Early Voting shall occur at Miami Beach City Hall and the North Shore Branch Library, in
accordance with the attached schedule.
November 7, 2017 General Election and Special Election. Early Voting to occur Monday,
October 23, 2017 through Sunday, November 5, 2017, pursuant to the attached schedule.
November 21, 2017 Run-Off Election (if required). Early Voting to occur Saturday, November 18,
2017 and Sunday, November 19, 2017, pursuant to the attached schedule.
Should an unforeseen event occur necessitating a change to the Early Voting schedule, the City
Clerk may alter the days and locations and will immediately report the change to the Mayor and
Commissioners via a Letter to the Commission (LT C). Further, the City Clerk will notice the above
dates, hours, and locations of Early Voting in a newspaper(s) of general circulation within the City of
Miami Beach.
Page 1825 of 2495
FINANCIAL INFORMATION
The Miami-Dade County Elections Department has provided the City Clerk with an estimate of
$295,042* for the City's November 7, 2017 General Election and Special Election, which includes
the costs of 14 Early Voting days at two Early Voting sites (See Estimate -General Election -
November 7, 2017).
The Miami-Dade County Elections Department has provided the City Clerk with an estimate of
$218,242* for the City's November 21, 2017 Run-Off Election, if required, which includes the costs of
2 Early Voting days at two Early Voting sites (See Estimate -Run-Off Election -November 21,
2017).
*Subject to adoption of funding in the FY 17/18 Budget.
Amount 1 $295,042
Amount 2 $218,242
Legislative Tracking
Office of the City Clerk
ATTACHMENTS:
Description
D Early Voting Schedule
Account 1 011-9322-000312 (General -FY 18)
Account 2 011-9322-000312 (Run-Off, if necessary -
FY 18)
D Estimate -General Election -November 7, 2017
D Estimate -Run-Off election -November 21, 2017
D Resolution
Page 1826 of 2495
EARLY VOTING SCHEDULE
NOVEMBER 7, 2017
GENERAL ELECTION AND SPECIAL ELECTION
Miami Beach City Hall
1700 Convention Center Drive
First Floor Conference Room
Miami Beach, FL 33139
North Shore Branch Library
7501 Collins Avenue
Miami Beach, FL 33141
FIRST WEEK
DATE TIME
Monday October 23 2017 7:00 a.m. -3:00 p.m.
Tuesday, October 24, 2017 7:00 a.m. -3:00 P.m.
Wednesdav, October 25, 2017 7:00 a.m. -3:00 o.m.
Thursday, October 26, 2017 7:00 a.m. -3:00 p.m.
Friday October 27 2017 7:00 a.m. -3:00 o.m.
Saturdav October 28 2017 8:00 a.m. -4:00 o.m.
Sunday, October 29, 2017 8:00 a.m. -4:00 p.m.
SECOND WEEK
DATE TIME
Monday October 30 2017 11 :00 a.m. -7:00 o.m.
Tuesday, October 31, 2017 11 :00 a.m. -7:00 p.m.
Wednesday, November 1, 2017 11 :00 a.m. -7:00 p.m.
Thursdav, November 2, 2017 11 :00 a.m. -7:00 p.m.
Friday, November 3, 2017 11 :00 a.m. -7:00 p.m.
Saturday, November 4, 2017 8:00 a.m. -4:00 o.m.
Sunday, November 5, 2017 8:00 a.m. -4:00 p.m.
Page 1827 of 2495
EARLY VOTING SCHEDULE
November 21, 2017 Run-Off Election (if required).
Miami Beach City Hall
1700 Convention Center Drive
First Floor Conference Room
Miami Beach, FL 33139
North Shore Branch Library
7501 Collins Avenue
Miami Beach, FL 33141
DATE TIME
Saturday November 18, 2017 8:00 a.m. -4:00 p.m.
Sunday, November 19, 2017 8:00 a.m. -4:00 o.m.
Page 1828 of 2495
MIAMI··
ESTIMATE
Elections
2700 NW 87th Avenue
Miami, Florida 33·172
T 305"499-VOTE F 305·499·8547
TTY: 305-499-8480
miamidade.gov
Miami Beach Election • November 2017 (Stand Alone)
Rafael E. Granado, City Clerk
City of Miami Beach
1700 Convention Center Dr., #200
Miami Beach, FL 33139
Registered Voters:
Precincts:
Polling Places:
Permanent Absentee Ballots:
Personnel
Sa/arias & Fringe Banaflts, overtime, Poli Worker.s
Polling Places
Security, Po/lfng Place Rentals
Supplies and Services
61,345
24
22
7,239
mectffin suppl/es, comm11n1catlon Ctuirges, Absentee Ba/fots Sot Up
Trucks and Vehicles
Truck Renttits, GSA Ve/1/ctes
Printing and Advertising
Estimate N°:
Estimate Date:
Early Voting Days:
Early Voting Sites:
Absentee, Early Voting & Preait1Gt Ballots, Temporary Pol/Ing Plac& C/1ange Notices, Newspaper Ads
Postage
Absentee Ela/lots SMI a/Id lil11si11ess Reply, Tempotary Po/Jing Place Change Notices, Letters
Ballot Creation
In-House & Outside Contractual Servlaes, Transtatlo11s • Based on one question
Administrative Overhead
Indirect Costs, I.ogle & Accuracy, Post·EE/ection Audits
Early Voting
Estimated at $3,200 per req11ested 1wmber of sites and days
• Please 11oto t/lese costs are estlmatos and are subject to cl11111ge. r111s estimate
does /11cl11de tlw cost of ballot prlnt/119; lloweve1; if your question(s)lmce(s)
creates an addftlonal ballot 1u1go, tlrn cost wlll be adjusted accordingly.
For more lnfot1:1111tlo11, you may oontact:
Rena A. Salter
Assistant Deputy SOE· Finance and Administration
Mlaml·Dad~ Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305·49!1·8424 E·mall: RAS@mlamldade.gov
Page 1829 of 2495
"TOTAL
MB•110717
August 12, 2016
$
~
14
2
123,991.37
10,700.00
2,647.69
7,308.00
27,212,85
12,495.55
2,410.00
18,676.55
89,600.00
295.042.00
ESTIMATE
Elections
2700 NW B7th Avenue
Miami, Florida 33172
T 305-499-VDrE F 305-499-8547
TTY: 305-499-8480
mimnidade.gov
Miami Beach Run Off Election ·November 21. 2017 (Stand Alone)
Rafael E. Granadoj City Clerk
City of Miami Beach
1700 convention Center Dr., #200
Miami Beach, FL 33139
Registered Voters:
Precincts:
Polling Places:
Permanent Absentee Ballots:
Personnel
Salaries & Fringe Benefits, overtime, Poll Worlcers
Polling Places
Security, Pol/1119 Piile& Rentals
Supplies and Services
51,345
24
22
7,239
Elect/rm Suppl/es, Communication C/larg11s, Absentee Bal/Ms sot Up
Trucks and Vehlcles
Truck Rentals, GSA Vehlcfes
Printing and Advertising
Estimate N°:
Estimate Date:
Early Voting Days:
Early Voting Sites:
Abset1tee, Early Voting & Precinct Ballots, Temporary Polling Place Change Notices, Newspap<lf Ads
Postage
Abs<mtee Ballots $;mt and Business Reply, Temporary Pol/Ing Place C/lan(Je Notices, I.otters
Ballot Creation
/11-House & Outside contralilual Services, Transfatlons • Based on one quostlon
Administrative Overhead
Indirect Cost11, logic & Accuracy, Post·Electlon Audits
Early Voting
Estimated at $3,200 per requested 1111mber of sites anri days
* Please note t/1ese costs are estimates and are subject to clumgo. T/1/s estimate
does Include tire cost of ballot printing: /1owever, If your questlon(s)lraca(s)
creates an addltlo11al /J11llgt aaga, tile cost wlll be adjusted accordingly.
For more lnfor111atlon1 you may contact:
Rena A. Salter
Assistant Deputy SOE • Finance and Administration
Miami-Dado Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305·499·8424 E·mail: RAS@miamiclade.gov
Page 1830 of 2495
*TOTAL
MB-112117
August 12, 2016
$
m
2
2
123,991.37
10,700.00
2,647.69
7,308.00
27,212.86
12,495.55
2,410.00
18,676.65
12,800.00
218,242.00