Resolution 2018-30542 RESOLUTION NO. 2018-30542
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER TO AWARD AN AGREEMENT, PURSUANT TO REQUEST
FOR PROPOSALS NO. 2018-001-KB, FOR WATER, SANITARY, STORM AND
STREET LIGHT UTILITY LOCATING SERVICES TO THE TOP RANKED
PROPOSER, USIC LOCATING SERVICES, LLC; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT WITH USIC LOCATING SERVICES, LLC, SUBJECT TO AND
CONTINGENT UPON AN APPROPRIATION OF FUNDS, AT THE CITY
COMMISSION'S SOLE DISCRETION.
WHEREAS, on May 16, 2018, the Mayor and City Commission authorized the issuance
of Request for Proposals (RFP) 2018-001-KB for water, sanitary, storm and street light utility
locating services; and
WHEREAS, RFP responses were due and received on July 30, 2018; and
WHEREAS, the City received proposals in response to the RFP from the following four
(4) firms: Craig A. Smith & Associates, Inc., High Tech Engineering, Inc., USIC Locating
Services, LLC, Venegroup Engineering; and
WHEREAS, an Evaluation Committee appointed by the City Manager pursuant to LTC#
492-2018 convened on September 19, 2018, to consider the responsive proposals received;
and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, the evaluation process resulted in the ranking of proposers as follows: USIC
Locating Services, LLC, was the top ranked proposer, Craig A. Smith & Associates, Inc. as the
second ranked proposer, Venegroup Engineering as the third ranked proposer, and High Tech
Engineering, Inc. as the fourth ranked proposer; and
WHEREAS, after reviewing all of the submissions and the Evaluation Committee's
rankings and commentary, based on the best overall combination of experience/qualifications
and cost, the City Manager has recommended that the Mayor and City Commission award the
RFP to USIC Locating Services, LLC, subject to funds availability if approved through the City's
budgeting process.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager to award an agreement,
pursuant to Request for Proposals (RFP) 2018-001-KB for Water, Sanitary, Storm and Street
Light Utility Locating Services, to the top-ranked proposer, USIC Locating Services, LLC; and
further authorize the Mayor and City Clerk to execute an agreement with USIC Locating
Services, LLC., subject to and contingent upon an appropriation of funds, at the City
Commission's sole discretion.
PASSED AND ADOPTED this /7 day of OC /OOP/2018.
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RAFAELGRANADO, CITY CLERK DAN GELBER, MAYOR
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City Attorney Date
Resolutions - C7 Y
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE October 17, 2018
SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER TO AWARD AN AGREEMENT, PURSUANT TO REQUEST FOR
PROPOSALS NO. 2018-001-KB, FOR WATER, SANITARY, STORM AND STREET
LIGHT UTILITY LOCATING SERVICES TO THE TOP RANKED PROPOSER, USIC
LOCATING SERVICES, LLC; AND FURTHER AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT WITH USIC LOCATING SERVICES,
LLC, SUBJECT TO AND CONTINGENT UPON AN APPROPRIATION OF FUNDS,
AT THE CITY COMMISSION'S SOLE DISCRETION.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City requires the services of firms to perform water, sanitary, storm and street light utility locating
services for the Public Works Department. Rather than address the need for these services as the
projects come up, the Administration believes that a more strategic approach, by contracting for
services prior to the actual need being identified, is in the City's best interest. In order to consider a
contract for these services, the City has requested proposals from qualified, experienced, and
professional organizations to provide utility location marking services for the City of Miami Beach's
underground and subaqueous utilities located within the City's service area and municipal
boundaries. Interested organizations must have extensive experience with the Florida Sunshine One
Call System, provide sufficient qualified staff, equipment and supplies to perform the duties of the
contract as described in the bid documents. The submitting organizations were encouraged to
examine the work location in order to fully inform themselves as to the conditions present throughout
the service area and municipal boundaries. The ability to have a list of firms to be contacted on an as
needed basis would enable the City to utilize these services when the need arises.
RFP PROCESS
On May 16, 2018, the Mayor and City Commission authorized the issuance of Request for Proposals
(RFP) 2018-001-KB for water, sanitary, storm and street light utility locating services. The
Procurement Department issued solicitation notices to 387 firms utilizing publicpurchase.com. 186
prospective proposers accessed the advertised solicitation. RFP responses were due and received
on July 30, 2018. The City received proposals from the following four (4) firms: Craig A. Smith &
Associates, Inc., High Tech Engineering, Inc., USIC Locating Services, LLC, and Venegroup
Engineering.
Page 498 of 1637
The Evaluation Committee appointed by the City Manager pursuant to LTC#492-2018 convened on
September 19, 2018, to consider the responsive proposals received. The Committee was comprised
of Michael Atkin, Superintendent — Greenspace, Public Works Department, City of Miami Beach;
Brian Bellino, Surveyor Manager, Public Works Department, City of Miami Beach; Carla Dixon,
Capital Projects Coordinator, Capital Improvement Projects, City of Miami Beach; Desir Lys, Water
Field Operations Supervisor, Public Works Department, City of Miami Beach.
The Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided with
general information on the scope of services and a copy of each proposal. The Committee was
instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP.
The evaluation process resulted in the ranking of proposers as indicated in Attachment A. A brief
description of each proposer, as provided in their response to the RFP, follows:
USIC Locating Services, LLC
The following are success factors when outsourcing with USIC:
• As America's leading provider of locating services, USIC has earned the reputation for
superior quality and performance;
• "Safety First" is one of USIC's most important fundamentals, with a focus on new and better
ways to be both safe and productive.
• USIC offers the leading edge locating technology tools and larger coverage in the industry.
• USIC is already visiting 100% of every locate with in the Miami Beach Footprint.
With USIC's technology and training program our approach is to make sure all technicians fully
understand the infrastructure before executing the project. 96 Locate Technicians are assigned to the
District that covers the geography of Miami Beach and they respond to 98% of all tickets on-time.
USIC fully understands the scope of work. Receiving all tickets from Sunshine811, routing and
dispatching a Locating Technician to respond in accordance with all Chapter 556 responsibilities,
identifying excavation to be performed and to paint and flag all in-conflict city utilities. To log locates
and provide data back to the city and Sunshine811.
Craig A. Smith &Associates. Inc.
Craig A. Smith &Associates (CAS) is a client-oriented firm tailored to serving the needs of private &
governmental clients. We currently service numerous cities, counties, utility authorities and large
private entities. CAS is highly experienced and qualified to perform consulting services with respect
to Subsurface Utility Locating and Surveying Services Craig A. Smith and Associates (CAS) is a
Florida Corporation licensed for the practice of professional engineering, surveying and utility locates.
The Corporate office is located in Boca
Raton, Florida. We also have satellite offices located in Broward County and Miami-Dade County.
CAS is committed to providing its clients cost effective timely broad-based, comprehensive, high-
quality professional services in the practice of engineering, surveying and utility locating services.
This commitment to excellence is achieved through the development of a team spirit of service to
clients. CES prides itself in its ability to tailor its services to meet its clients' needs. CES is proud of
its past history of successful projects. This success is a result of its highly experienced staff members
who have created a cohesive team ensuring projects are completed in a timely and cost effective
manner.
Venegrouo Engineering
For utility surveys, Venegroup Eng uses both Ground Penetrating Radar and Electromagnetic
Page 499 of 1637
Induction (EMI) — two very complementary technologies. Venegroup Eng uses a mid-range
frequency GPR system to scan for utilities; Venegroup Eng also uses an EMI-based SeekTech
Ridgid Line locator. This equipment is the only line locator that uses omni-directional antennas,
guidance arrows and an easy-to-read mapping display to lead you quickly and accurately to the
target line, so you can have our scanning result in real time.
The equipment that Venegroup Eng uses for its utility locating services is extremely accurate. In order
to provide the most comprehensive and accurate utilities survey, Venegroup Eng's utility locating
services work through the use of electromagnetic induction technology in conjunction with ground
penetrating radar (GPR). Venegroup Eng uses hand-held electromagnetic induction equipment
consisting of a base unit and a wand to locate metallic pipes, live electrical currents, or signals from
live communications wires.
High Tech Engineering Inc.
High Tech Locating has more than 22 years, exclusively dedicated to Underground Utility Locating
and Damage Prevention Services. Our areas of expertise include the location of water systems, the
location of sewer systems, the location of street light systems, which makes us a powerful choice for
this contract. High Tech Locating is a Florida corporation with headquarters located in Miami, Florida.
High Tech Locating i s closely familiar with the City of Miami Beach area. High Tech Locating
currently locates underground infrastructure within the City limits.
High Tech Locating exclusively specializes in Underground Utility Damage Prevention and the
Location and Marking of Underground Facilities. High Tech Locating started its business in 1996,
and since then we have grown, accumulating vast experience in our trade. Currently, High Tech
Locating has multiple long-term contracts in the States of Florida Virginia, and Georgia with
municipalities and county government for the location of Water, Sewer, Electric, Street Light, Fiber
Optics, Communication Cables, among other Underground Facilities. In total, High Tech Locating
serves over half a million tickets per year. High Tech Locating has been a member of Sunshine One
Call System, now commonly called Florida 811, since 1998. Our ticket management system is fully
compatible with Sunshine, and we have vast experience working seamlessly with their systems.
CONCLUSION
After reviewing all the submissions and the results of the evaluation process, and noting that the
Evaluation Committee unanimously gave top rank scores to USIC Locating Services, I concur with
the Evaluation Committee that USIC Locating Services, has provided the best overall combination of
qualifications and cost. Some of the highlights of USIC Locating Services as articulated by the
Evaluation Committee, include:
• USIC Locating Services has extensive knowledge of the industry, as well as significant
experience working within the City of Miami Beach.
• The firm provides after hours response and has individuals on call if required by the City.
• The firm have an extensive equipment inventory able to meet the needs of the City.
In addition to its exceptional experience, USIC Locating Services submitted the lowest overall cost of
$141,840.00.
Therefore, based on the best overall combination of experience and cost, I recommend that the
Mayor and City Commission approve the Resolution authoring the Administration to award USIC
Locating Services, LLC, pursuant to Request for Proposals (RFP) 2018-001-KB for water, sanitary,
storm and street light utility locating services, to USIC Locating Services, LLC, subject to funds
availability approved through the City's budgeting process; and further authorizing the Mayor and
City Clerk to execute an agreement with USIC Locating Services, LLC.
Page 500 of 1637
FINANCIAL INFORMATION
The costs of the related services are subject to funds availability approved through the City's
budgeting process. Grant funding will not be utilized for this project.
Legislative Tracking
Public Works/Procurement
ATTACHMENTS:
Description
o Attachment A: Scoring and Ranking
Page 501 of 1637
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