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Southland Printing Company Certification of Contract m MIAMIBEACH CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT TITLE: For the Purchase of Spitter Tickets, Scratch-Off Hang Tags, Two Part Tickets, Parking Decals and Visitor Hang Tags (Group I) CONTRACT NO.: 29-07/08 EFFECTIVE DATE(S): October 1, 2008, through September 30, 2009, with two (2) additional one (1)-year mutually agreeable renewal options. SUPERSEDES: CONTRACTOR(S): 02-04/05 Southland Printing Co. ESTIMATED ANNUAL CONTRACT AMOUNT: $33,571.20 A. AUTHORITY -Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on October 7, 2008, for approval to award contracts, upon execution between the City of Miami Beach Florida and Contractor(s). B. EFFECT -This Contract is entered into to provide for the purchase of Spitter tickets, scratch-off hang tags, two part tickets, parking decals and visitor hang tags for the City of Miami Beach, pursuant to City Invitation to Bid (ITB) No. 29-07/08 and any addenda thereto, and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS -All blanket purchase orders shall be issued in accordance with the City of Miami Beach Procurement Division policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number (29- 07/08), with the current expiration date of September 30, 2009, 2010, or 2011, as applicable. D. CONTRACTOR PERFORMANCE -City of Miami Beach departments shall report any failure of Contractor for the purchase of Spitter tickets, scratch-off hang tags, two part tickets, parking decals and visitor hang tags according to the requirements of the Contract Documents to Saul Frances, City of Miami Beach, Parking Director at 305-673-7000 ext. 6049. E. INSURANCE CERTIFICATE(S) -The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager prior to delivery of supplies, and/or commencement of any services/work by Contractor. Certification of Contract F. ASSIGNMENT AND PERFORMANCE -Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by either party without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or any portion of work, and/or services required by the Contract Documents without the prior written consent of the City. Contractor warrants and represents that all persons providing/performing any supplies, work, and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide/perform same, to City's satisfaction, for the agreed compensation. Contractor shall provide/perform the supplies, work, and/or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) provided to or on behalf of City shall meet the City's cleanliness standards for City facilities and parking garages. G. SERVICE EXCELLENCE STANDARDS -Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times and adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. I. INDEPENDENT CONTRACTOR -Contractor is an independent contractor under this Contract. Supplies, work, and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services, neither Contractor nor its agents shall act as officers, 2 employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. TH1RD PARTY BENEFICIARIES -Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. K. NOTICES -Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City Gus Lopez, Procurement Director City of Miami Beach Procurement Division 1700 Convention Center Drive Miami Beach. Florida 33139 With copies to: Saul Frances, Parking Department Director City of Miami Beach Parking Department 309 29` Street, Suite # 200 Miami Beach. Florida 33139 For Contractor: Southland Printing Company. Inc. P.O. Box 7263 Shreveport. LA 71137-7263 Attn: Leonard J. Simek, Jr., Sales Manager L. MATERIALITY AND WAIVER OF BREACH -City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. 3 L. MATERIALITY AND WAIVER OF BREACH -City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract.. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. N. APPLICABLE LAW AND VENUE -This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurances) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and all addenda issued, and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; (iii) contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. 4 Certification of Contract IN WITNESS WHEREOF the City and Contractor have caused this Certification of Contract to be signed and attested on this day of , 200 , by their respective duly authorized representatives. CONTRACTOR By ~ N" ^--*~-i ~~ President/ Signature CITY OF MIAMI BEACH By Mayor c)o~r; ~_ Q.nn 0 Print Name ATTEST: Secretary/ Signature I~t n g~ ~ ~`ha_ ~ P can 0 1' ~wn,ti D Print Name F:~PURC~$ALL\SHIRLEY~conp~acts~29-07-08 Southland Printing.doc ATTEST: City Clerk 5 APPROVED AS TO FORM & LANGUAGE COMMISSION ITEM SUMMARY ~!nne~lenantl Ti41a• Request For Approval To Award A Contract To Southland Printing, Toledo Tickets Co. and Rydin Decal for an estimated annual amount of $88,783.20, Pursuant To Invitation To Bid (ITB) No. 29-07/08, For The Purchase of Spitter Tickets Scratch-Off Hang Tags and Two Part Tickets. _ ~ Improve traffic flow and improve parking availability. ~ Supporting Data (Surveys, Environmental Scan, etc.): Traffic appears as one of the most important areas affecting quality of life; traffic and availability of parking was ranked by residents as one of the changes that will make Miami Beach a better place; and 77% of residents rated the availabili of arkin across the Ci as too little or much too little. Issue: Shall the Mayor and City Commission approve award of contract? Item Summary~Recommenaatlon: The purpose of Invitation to Bid No. 10-07/08 (the "Bid") was to establish a contract {s) by means of competitive sealed bid, for the supply of Spitter Tickets, Scratch-off Hang Tags and Two part Tickets for the City of Miami Beach Parking Department on an as needed basis, from a source (s) of supply that will give prompt and efficient service. This contract shall remain in effect from time of award by the Mayor and City Commission until September 30, 2009 and maybe renewed by mutual agreement for two (2) additional years, on a year to year basis. Provided the successful bidder (s)will agree to maintain the same price terms and conditions. Based on the analysis of the Bids received it is recommended that the Contract (s) be awarded to Southland Printing Group I, Toledo Ticket Co. Group II and iii and Rydin Decal Group IV and V as indicated on the attached bid tabulation APPROVE THE-AWARD OF CONTRACT. Recommendation: Rinanrial Infn~ma4inn Source of Amount Account Funds: ~ $36,204.00 FY 08/09 Parking Administration Account # 480-0461-000324 $44,079.20 FY 08/09 Parking Off-Street Account # 480-0463-000324 $3,500.00 FY 08/09 Parking Street Garage Account # 142-6976-000324 $5,000.00 ' FY 08/09 Parking Anchor Garage Account # 463-1990-000324 OBPI Total $88,783.20 Financial Impact Summary: Office Saul Frances, Parking Director cin.,ri~• ~. • • De .... snt Dir r Assi ttY Manager City Manager GL SF RC JMG T:WGENDA 0 ctober 71ConsentlParking T ummary.doc MIAMIBEACH „ Agenda Item c~~~ Date /O - ~- Od' m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florido 33139, wvrw.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the Ci Commission FROM: Jorge M. Gonzalez, City Manager DATE: October 7, 2008 SUBJECT: REQUEST FOR APPROVAL TO AWARD CONTRACTS TO SOUTHLAND PRINTING, TOLEDO TICKETS CO., AND RYDIN DECAL FOR AN ESTIMATED TOTAL ANNUAL AMOUNT OF $88,783.20, PURSUANT TO INVITATION TO BID NO. 29-07/08 FOR THE PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS AND TWO PARTS TICKETS. ADMINISTRATION RECOMMENDATION Approve the award of contracts BID AMOUNT AND FUNDING $88,783.20 - Funding is available in the following FY 2008/09 Parking Fund Budgets: Account # 480-0461-000324, # 480-0463-000324, #142-6976-000324 and # 463-1990-000324. KEY INTENDED OUTCOME SUPPORTED Improve traffic flow and improve parking availability. ANALYSIS The purpose of Invitation to Bid No. 29-07/08 (the "Bid°) was to establish a contract by means of competitive sealed bids, for the supply of Spitter Tickets, Scratch-off Hang Tags and Two Part Tickets for the City of Miami Beach Parking Department on an "as needed basis," from a source (s) of supply that will give prompt and effiaent service. Spitter Tickets are Magstripe machine tickets issued at all locations using the City's system wide Federal APD Parking Equipment. Scratch-Off Hang tags are used in conjunction with the Hotel Tag Program as welt as the one day visitor hang tag program. Two part tickets are used in all City of Miami Beach Pay and Display Lots as well as the 17~' Street Garage during apre-pay parking event. City has the option to award to multiple vendors by bid group or groups to achieve the best unit and total cost for the City. The contracts shall remain in effect for a period of one (1 }year from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement for two (2} additional years, on a year to year basis, providing the successful bidder (s) will agree to maintain the same price, terms and conditions of the contract. 18 Commission Memo Parking Tickets October 7, 2008 Page 2 of 2 The Bid was issued on June 24, 2008 with an opening date of Juty 17, 2008 Bidnet issued bid notices to (24) prospective bidders, RFP Depot issued bid notices to (25) prospective bidders and the Procurement Division issued an additional (5) bid notices which resulted in the receipt of four bids. CONCLUSION Based on the analysis of the bids received, the Administration recommends that the Mayor and city Commission accept the City Manager's recommendation to award contracts to the following lowest bidders on each category: Southland Punting, (Group I Spitter Tickets,) Toledo Ticket Co.( Group II and III) and Rydin Decal (Group IV and V) as indicated on the tabulation BID TABULATION Tabulation Sheets Group 1 Southland Tofedo Tickets Co Globe Ticket Rydin Decal S fitter Tickets QTY Price Total Price Total Price Total Price Total 17 St. tiara a 17 St. Surface t. & Collins 900,000 500,000 500,000 10.76 10.76 10.76 9,687.00 5,380.00 5 380.00 NO Bid NO Bid No Bid No Bid No Bid No bid No Bid No Bid No Bid NO BID NO BID NO BID NO BID NO BID NO BID No Bid No Bid No Bid 13 St. tiara a 16 Sr. tiara a 42 St. tiara Manual Tickets TOTAL 300,000 500,000 300,000 120 000 10.76 10.76 10.76 10.76 3,228.00 5,380.00 3,228.00 1 291.20 33,571.20 No Bid No Bid No Bid Na Bid No Bid No Bid No Bid No Bld No Bid No Bid No Bid No Bid No Bid NO BID NO BID NO BID NO BID No Bid NO BID NO BID NO BID NO BID No Bid No Bid No Bid No Bid No Bid Grou 11 Scratch- off han to -37,000.00 No Bid 0.235 8,695.00 0.238.3 8,807.11 0.325 12,025. TOTAL No Bid 8,695.00 8 807.11 12,025 Grou III 2 its Pickets Blue $8.00 300,000 11.10 3,330.00 10.80 3,240.00 16.68 5 004.00 No Bid No Bid Natural blank 162 000 11.10 1,798.20 10.80 1,728.00 16.68 2,668.80 No Bid No Bid Natural $5.00 900,000 11.10 9,990.00 10.80 9 720.00 16.68 15,012.00 No Bid No Bid Green $6.00 300,000 11.10 3,330.00 10.80 3,240.00 16.68 5,004.00 No Bid No Bid Yellow $10.00 102,000 11.10 1 132.00 10.80 1,080.00, 16.68 1,668.00 No Bid No Bid TOTAL 19,580.4 19,008.0 29,355.80 No Bid No Bid Grou N Decals 15.675 No Bid No Bid No Bid No Bid No Bid No Bid 0.68 10,659 CiviGResdi 10,000 No Bid No Bid No Bid No Bid No Bid No Bid 0.29 2,900 Munici l TOTAL No Bid No Bid No bid 13,559 Grou V Resid V isitor H- Ta Vlsltor H Ta 11,250 No Bid No Bid No Bid No bid No Bid No Bid 0.480 5,400 visitor Reflec. 11.250 No Bid No Bid No Bid No Bid No Bid No Bid 0.760 8,550 Total No Bid No Bid No Bid No Bid No Bid No Bid $13,950 Delive Minimum order 35 Calendar da $1,000 25 Calendar d $2 000 30.35 da $500 5-1 week r:WGENDA\2008\October 71Consent\ITB-29-07-OS Spitter Tckets memo..aoc 19 m MIAMIBEACH City of A9iarni beach, 1700 {convention Center C~rive; l~/tiami Cieoch; Fiorila 33139, vrvrw.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490 Fax: 786-394-4011 June 24, 2008 RE: ADDENDUM NO. 1 TO INVITATION TO BID (ITB) NO. 29-07/08 FOR THE PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANGS TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS The subject ITB is hereby amended as follows: Please see attached samples of the following; 1. Scratch-off Hang Tag 2. Residential/Civic Parking Decal 3. Visitor Hang Tag 4. Visitor Hang Tag Booklet 5. Municipal Parking Decal CITY OF MIAMI BEACH Gus Lopez, CPPO Procurement Director June 24, 2008 ITB - 29-07ID8 City of Miami Beach Addendum No. 1 1. SCRATCH-OFF HANG TAG SAMPLE January 16, 2008 ITB 09-07/08 Cily wide Fire Safety City of Miami Beach Addendum No 1 2. RESIDENTIAL /CIVIC PARKING DECAL SAMPLE 3. VISITOR HANG TAG SAMPLE ~' ~~~~ t~ ~~ ~~r~~i~~~ r ~h~ `'~~'t~~F tS PIrI~M I~~ ~~r~ ~I~ ~I~ii~ ~~i~~ ~~i Yip ~~ try films:. January 16, 2008 City of Miami Beach ITB 09-07/08 City wide Fire Safety Addendum No. 1 4. VISITOR HANG TAG BOOKLET SAMPLE ~w `~ $~€ ~'<~; . ' .. ~ . i. ~~~ ~~° ~ti January 16, 2008 ITB 09-07/08 City wide Fire Safety City of Miami Beach Addendum No. 1 5. MUNICIPAL PARKING DECAL SAMPLE With Lot # >. Blank Municipal Decal JUN JUL AUG do m z 2{lE)8 HOC January 16, 2008 ITB 09-07/08 City wide Fire Safety City of Miami Beach Addendum No 1 Your parking ticket specialists S~UTH~AND PRINTING CO. ~~~ July 14, 2008 Via: UPS Overnight Mr. Gus Lopez City of Miami Beach Procurement Division 1700 Convention Center Drive, 3`d Floor Miami Beach, FL 33139 Dear Mr. Lopez Re: Bid No. 29-07/U8 213 AIRPORT DRIVE P.O. BOX 7263 SHREVEPORT, LA 71137-7263 (318)221-8662 1(800)241-8662 FAX (318) 221-8738 Internet: www.southlandprinting.com E-mail: info~southlandprinting.com Thank you for the invitation to bid. Enclosed is our bid package. We have produced the magnetic stripe spitter tickets, and the 2 part tickets for you for the in the past 3 years and hope we are the successful bidder on this bid. Please see below for some specific points of interest. Bid Item Pa a Number Miscellaneous 10 1.34 Bid Tabulation -Please return our bid reca sheet to us in the enclosed osta a aid envelo e. 20 2.24 Ori final and Three Copies -Your on final and co ies are enclosed. 23 3.1.6.1 Approved Manufacturers -Our approval letter from Federal APD for the SST magnetic stripe ticket is enclosed. 23 3.1.6.2 Past Performance Guarantee -Below is a list of firms we have done this exact work for (SST tickets). City of Albuquerque -Albuquerque International Airport Mr. Dave Petrov Phone: (505) 244-7882 City of Norfolk -Division of Parking Facilities Mr. Marvin Marsh Phone: (757) 664-4022 25 3.3.1.4 Numbering -Red ink is standard in the industry. Two-Part Tickets-Multiples-Production is in multiples of 6,000 (6M), therefore we have than ed some uantities on Pages 25 & 27. 32 & 33 1-6 Customer Reference Listin -See Pa es 34 & 35 34 N/A Contractor's Questionnaire -Occupational License -See co y behind a e 37. Thank you for this opportunity to quote on your needs. Please advise if you require any further information. Yours truly,r;, ~,. - Leonarimek, Jr. Sales Manager Southland Printing Company, Inc. LJS/cda Enclosure: Bid No. 29-07/08 BGUTNLAND PRINTING 00' IIvCOgPO11ATt0 BID RECAP Date: July 18, 2008 Via: U.S. Mail 213 AIRPORT DRIVE P.O. BOX 7263 SHREVEPORT, LA 71137-7263 (318) 221-8662 1(800)241-8662 FAX (318) 221-8738 Internet: www.southlandprinting.com E-mail: into~southlandprinting.com Bid Request for: City of Miami Beach Miami Beach FL Company City State Date of Bid: July 17, 2008 Bid No.: 29-07/08 Please fill in this form as to the Bidder's names and respective Bids, in order from lowest to highest. COMPANY BID AMOUNT F. O. B. The order was awarded to: Please use the self addressed envelope provided: Southland Printing Company, Inc. P. O. Box 7263 Shreveport, Louisiana 71137-7263 Attention: Leonard J. Simek, Jr. MW: S:10ffice Documents\Sales Order Entry Dept\Bid Documents\City of Miami Beach\Bid Recap Form.doc Rev. 04!23/2008 Oct-10-97 16:47 Federal APD Novi Mi'"' 248 374 9610 P_Ol ~~''`~ i ~++„~ e i F'ED~RAL AaD Federal Signal Corporation October 10, 1997 Mr. John Marano Southland Printing Company P O Box 7263 " Shreveport, Louisiana 7113'-7263 Dear John: Please be advised that you have met the various tests associated with the SST Magnetic Stripe ticket Southland manufactures; consequently, you are an approved vendor of Federal APD. John, you have met and surpassed the Federal APD specifications associated with the SST Magnetic Stripe thermal ticket. Your magnetic encoding response was deemed superior, paper stock -good, and thermal coating very good. We would ask that you submit tickets on an annual basis as you have in the past for re-approval according to company policy. Also you are requested to advise us of any change in manufacturing technology, should they occur, for reevaluation. This information will be disseminated to all distributors. On behalf of Federal APD, thank you very much for your effort in this regard. Sincerely, Thomas H. Rollo Vice President of Customer Services THR:gs 42775 NINE MICE ROAD • NOVI, MICHIC3AN 48375-4113 • (248) 374-9800 • FAX (248) 374-9610 PURCHASE OF SPITTER TICKETS, SCRATGH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB #29-07/08 Proposal Page 1 of 3 We propose to supply, F.O.B. Destination, Spitter Tickets, Scratch-off Hang Tags, Two Part Tickets, Parking Decals and Visitor Hang Tags in accordance with Bid Provisions and Specifications. Minimum order requirements, if any shall be indicated in the Bid Form. Item Description Est. Annual Qtv. Per Thousand Total Group I S fitter Tickets: 1. 17th Street Garage 900,000 ea. $ 10.7 6 $ 9 , 6 84 .0 0 2 17th Street Surface Lot 500,000 ea. $ 10.7 6 $ 5 , 3 8 0 .0 0 3 7th Street and Collins 500,000 ea. $ 10.7 6 $ 5 , 3 8 0.0 0 4 13"' Street Garage 300,000 ea. $ 10.7 6 $ 3 , 2 2 8 .0 0 5 16'h Street Parking Garage 500,000 ea. $ 10.7 6 $ 5 , 3 8 0 . 0 0 6. 42"d Street Garage 300,000 ea. $ 10.7 6 $ 3 , 2 2 8 .0 0 7. Parking Dept. -Manual Ticket 120,000 ea. $ 10.7 6 $ 1, 2 91.2 0 Group 1 Total $ 3 3, 5 71.2 0 Delivery Time (after receipt of order): 3 5 calendar days. Minimum order requirements, if any: $ 1, 0 0 0. 0 0 Group II Scratch-off Hang Tags: 8. Minimum of 11 colors required 37,000 ea. $ $ No Bid (AN one time shipment) Group II Total$_ No Bid Delivery Time (after receipt of order): N/A calendar days. Minimum order requirements, if any: $ N/A 6/t8/2008 27 of 33 Clty of Miami Beach ITB-29-07!08 PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITORS HANG TAGS ITB # 29-07108 Proposal Page 2 of 3 Item Description Est. Annual Qtv. Per Thousand Total Group Ill Two Part Parking Tickets: 9. Numbered 2-Part Tickets Color: Blue, $8.00 300.004/ea $ 11.10 $ 3 , 3 3 0 . 0 0 10. Numbered 2- Part Ticker 16 2 , 0 0 0 Color: Natural, $ BLANK 160y O/ea $ 11 .10 $ 1, 7 9 8 .2 0 19. Numbered 2-Part Tickets Color: Natural, $ 5.00 900, OOOIea $ 11.10 $ 9 , 9 9 0 . o 0 12. Numbered 2-Part Tickets Color: Green, $6.00 300, OOO/ea $ 11.10 $~, ~ ~ ~ . 0 0 1.3. Numbered 2-Part Tickets 102 , 0 00 Color: Yellow $10.00 109~.~00/ea $ 11.10 $ 1, 13 2.2 0 Group III Totat $ 19 , 5 8 0.4 0 Delivery Time (after receipt of order): 3 5 calendar days. Minimum order requirements, if any: $ 1, 0 0 0 . o 0 6/1812006 28 of 33 Ciry of Miami Beach 17B-29-07108 PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB# 29-07108 Proposal Page 3 of 3 We propose to supply, F.O.B. Destination, Parking Decals and Resident hang Tags in accordance with Bid Provisions and Specification. Minimum order requirements, ff any shall be indicated in the Bid Form. Group IV Parking Decal Item Description Est. Annual Qtv per Thousand Totals 14. Civic and Residential 15,675 ea. $ $ No Bid 15. Municipal 10,000 ea. $ $No Bid Group IV Total $ N/A Delivery Time (after receipt of order): N/A calendar days. Minimum order requirements, if any: $ N/A ;Group V Residential Visitor Hang Tags:. Item Description Est. Annual Qtv 16. Visitor Hang Tags 11,250 ea per Thousand Group V Total $ N/A Totals ~ TTr~ R i ra Delivery Time (after receipt of order): N/A calendar days. Minimum order requirements, if any: $ N/A sr~sizoos Clty of Miami Beach 30 of 33 ITB-29-07!08 PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB# 29-47/08 PAYMENT TERMS: NET 34. if other, specify here Net l0 ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE. SUBMITTED BY: Leonard J. Simek, Jr. COMPANY NAME: .Southland Printinq~tompany, Inc . SIGNED: ~" certify hat ! thorized to execute this bid and commit the bidd' g firm) Bidders must acknowledge receipt of addendum {if applicable). Addendum No. 1: Addendum No. 2: Insert Date Insert Date Addendum No. 3: Addendum Na. 4: Insert Date Insert Date Addendum No. 5: Addendum No. 6: Insert Date Insert Date NAMEITITLE{Print): .Leonard J. Simek, Jr. Sales Mana er ADDRESS: P • o . Box 7263 CITY/STATE: Shreveport, LA ZiP: 71137-7263 TELEPHONE NO: (318) 221-8662 FACSIMILE NO: (318) 221-8738 FEDERAL I.D.#: SIGNED: sns/zoos City of Miami Beach 32 of 33 ITB-29-07/08 PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB# 29-07/08 BID CHECK LIST To ensure that your bid is submitted in conformance with the Contract Documents, please verify that the following items have been completed and submitted as required. X Original and three copies of bid (including all submittal information) General Conditions Section 1.1 X Execution of Bid General Conditions Section 1.2 N/A Equivalents/Equal Product General Conditions Section 1.10 Special Conditions Section 2.24 Insurance and Indemnification (including Insurance Checklist) N/A General Condition Section 1.26 General Conditions Section 1.58 Bid Guaranty/Performance Bond N/A General Condition Section 1.27 IV/A Warranty General Condition Section 2.17 N/A Product/Catalog Information Special Conditions Section 2.15 X References Special Conditions Section 2.18 and Pages 28,29 X Bidder Qualifications Special Conditions Section 2.22 X Minimum to Specifications Special Conditions Section 3.0 Contractor's Questionnaire X (Page 30,31) 6/18/2008 33 of 33 City of Miami Beach ITB-29-07/08 PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HAKG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB # 29-07/08 CUSTOMER REFERENCE LISTING Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of six (6) firms or government organizations for which the Contractor is currently furnishing or has furnished, similar services. 'f) Company Name City of Albuquerque Address P.O. Box 1985, Albuquerque, NM 87103 Contact Person/Contract Amount Dave Petrov Telephone No. (505) 244-7882 Fax No. (505) 842-4278 E-mail dpetrov@cabq.gov 2) Company Name Brown County Address P•O. Box 23600, Green Bay, WI 543'05-3600 Contact Person/Contract Amount sue Bertrand Telephone No. (920)498-4800 Fax No. (920448-4036 E-mail N/A 3) Company Name Calgary Airport Authority Address 2000 Airport Rd. NE, Calgary ALB Canada T2E6W5 Contact Person/Contract Amount Shawnah Whittaker Telephone No. (403) 735-1326 Fax No. (403) 735-1281 E-mail shawnahw@yyc . com sr18l2oos 34 of 33 City of Miami Beach 1TB-29-07/08 PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB-29-Q7/08 CUSTOMER REFERENCE LISTING (CONTD.) 4) 5) 6.) Company Name Denver international Airport Address 8500 Pena Blvd., Denver, CO 80249-2057 Contact Person/Contract Amount Dorothy Harris Telephone No.__(303) 342-2200 Fax No. (303) 342-4089 E-mail dorothyharrisQdiadenver.net Company Name Los Angeles World Airports Address P.O. Box 92216, Los Angeles, CA 90009-2216 Contact Person/Contract Amount George Harris Telephone No. (310) 6 4 6- 9 0 7 0 Fax No. (310) 6 4 6- 9 8 6 4 E-mail gharrisQlawa.ora Company Name Long Island Railroad Address P . O . Box 18 7 , Jamaica , NY 114 3 5 Contact Person/Contract Amount Kevin Wylie Telephone No. (718) 5 5 8- 3 0 3 8 E-mail Fax No: (718) 468-2893 kwylie@lirr.org sn a/zooa City of Miami Beach 35 Of 33 ITB-29-07/08 6/18/2008 36 of 33 City of Miami Beach ITB-29-07/08 PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB- 29-07/08 CONTRACTOR'S/ BIDDER'S QUESTIONNAIRE NOTE: Information supplied in response to this questionnaire is subject to verification. Inaccurate or incomplete answers maybe grounds for disqualification from award of this bid. Submitted to The Mayor and City Commission of the City of Miami Beach, Florida: By Southland Printing Company, Inc. Principal Office 213 Airport Drive, Shreveport, LA 71107-7003 How many years has your organiza#ion been in business under your present business name? 48 nears Does your organization have current occupational licenses entitling it to do the work/service contemplated in this Contract? Yes Please state licenses} type and number: Louisiana # 0 016 741- 4 Include copies of above licenses and certificates with bid. Have you ever had a contract terminated due to failure to comply with contractual specifications? No If so, where and why? In what other lines of business are you financially interested or engaged? N/A Give references as to experience, ability, and financial standing Chase Bank Mr . Greq Lot or Alice Cale Acct #100-007-881-6 Phone• !318)2269-2345 Interna ion 1 Pa er Com an Mr. Dennis Morrisse Phone 770 933-5107 snar2ooa City of Miami Beach 37 of 33 ITB-29-07/08 ~q~'~Q"°u T POST IN A CONSPICUOUS i'L~CE t OCQ1 G7~1-40• ~~1~~~~~640~ CITY' OF 'SHREVEPORT REVENUE DIVISION P:0,13:L~X .30168... SHREVEPORT LA 71130-.0168 THIS ^OCUMENT IS ISSUED ONLY AS A RECEIPT pF PAYMENT OF THE REC1U[RED' OCCUPATIONAL LECETtSE TAX_ OT IS NCST AN .4UTHORIZi4T[ON TO CON~3CT BUSINESS. IT IS UNLAWFUL TO CONDUCT BUSLNE55 WITHOUT AN ACCOMPANY[NG CERTIP6CATE ~f OCCUPANCY. ucENsE TYPE: OCGiJPAT10NAL LICENSE TAX 65S~;~d FOR THE PER[QDD'I/Q1f20©8: THROUGH 1'2/31l2D08 - s, ~: 'o N A l; ~, SOUTHLAND PRINTING COMPANY,INC ~ ~ ~~~~' ~ PAlty JOlfly.,, A. MANNO :~ „'1 'I~ ~~~ ~~QX''' 7253 4 t~ w OvIS:A'~' :~~`frPDRT LA 71137-7263 :'4 i 1 n o ,,,~, _ ~ PAYMENT pAT~ U1I23I20U8 CLASS aF: su t,~~s ~wW1~i Ala 3~~Ib~0E11 PROFESSIONALS LGE6>f1TION: 213 AIRPORT 'DR _~.. :. :..: ..: _.. Ih ._..: PLEASE REMIT ANY BALANCE DUE TO THE ADDRESS AS SHOWN ABOVE. oo~s~a~-a KEEP FOR FUTURE REFERENCE oozo~saa IF YOUR BUSINESS CLOSES DURING THE YEAR, PLEASE COMPLETE THE FOLLOWING: CLOSING DATE SIGNATURE OF OWNER RETURN THIS COMPLETED FORM ALONG WITH YOUR LICENSE TO: CITY OF SHREVEPORT REVENUE DIVISION P.O.BOX 30002 SHREVEPORT, LA 71130 IN ADDITION, A NEW CERTIFICATE OF OCCUPANCY MUST BE OBTAINED FROM THE 20NING OFFICE IF YOU: 1 CHANGE THE NAME OF THE BUSINESS 2 CHANGE OWNERSHIP 3 MOVi: Uli C3PE111 A IVtVV LUCAI~I(5111 ~4~ EXPAND SERVICES OR FACILITIES AT THE PRESENT LOCATION TELEPHvKE: (318) 67's-5500 COS F011M OLTLIC - SEPT 1994 PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB- 29-07/08 CONTRACTOR'S /BIDDER'S QUESTIONNAIRE (CONTD.} Vendor Campaign Contribution(s): a. You must provide the names of all individuals or entifies (including your sub-consultants) with a -controlling financial interest. The term "controlling financial interest" shall mean the ownership, directly or indirectly, of 10% or more of the outstanding capita! stock in any corporation or a direct or indirect interest of 10% or more in a firm. The term "firm" steal! mean any corporation, partnership, business trust or any legal entity other than a natural person. John A. Manno, Sr.-President and Owner 70.80 John A. Manno, Jr.-Vice President 9.00 Angelina B. Manno-Secretary/Treasurer and Owner 20 20 b. Individuals or entities (including our sub-consultants) with a controlling financial interest: have X have not contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. Please provide the name(s) and date(s) of said contributions and to whom said contribution was made. N/A HEREBY CERTIFY that the above answers are true and correct. ~... ~+-~`~'".~t ~'Ia-~ . (SEAL) A~ r.~~ ~~~ ~~~ ~ (SEAL) 6118/2008 City of Miami Beach 38 of 33 ITB-29-07/08 ~ MIAMIBEACH Cityr of Miami Seach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305.673.7490 ,Fax: 786.394.4011 June 18, 2008 To: Phone: Fax: E-mail Subject: Performance Evaluation of Southland Printing Company, Inc . Number of pages including cover: 2 To Whom It May Concern: The City of Miami Beach has implemented a process that collects past performance information on companies that provide Supply and Delivery of Spitter Tickets, Scratch-Off hang Tags, two Parts Tickets Parking Decals and Visitor Hang Tags information will be used to assist City of Miami Beach in the procurement. The group or individual fisted in the subject line has chosen to participate in this program. They have listed you as a past client that they have done work for. Both, the group or individual and City of Miami Beach would greatly appreciate you taking a few minutes out of your busy day to complete the accompanying questionnaire. Please review all items in the following attachment and answer the questions to the best of your knowledge. If you cannot answer a particular question, please leave it blank. Please return this questionnaire to Shirley Thomas by July17, 2008 at 3:00 p.m. by fax: 786.394.4011; or a-mail sthomas c~.miamibeachfl.aov. Thank you for your time and effort. I Gus Lopez, CPPO Procurement Director s/~ shoos City of Miami Beach 39 of 33 IT&29.07/08 m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305.673.7490, Fax: 786.394.401 1 PERFORMANCE EVALUATION SURVEY Group or individual Name: Point of Contact: Phone and a-mail: Please evaluate the performance of the group or individual (10 means you are very satisfied and have no questions about hiring them again, and 1 is if you would never hire them again because of very poor performance). If you don't know, please leave blank. NO CRITERIA UNIT 1 Ability to fill purchase orders accurately (1-10) 2 Ability to maintain delivery schedule (on-time /conforming to re lated delive hours or earl (1-10) 3 Professionalism and ability to manage (includes responses and rom t a ments to su Tiers and subcontractors (1-10) 4 Professionalism of delive services 1-10 5 Condition of products at delivery (1-10) 6 uali of Products 1-10 7 Abili to rovide roducts under emer enc conditions 1-10 8 Overall customer satisfaction based on performance and quality of products (1=10) Overall Comments: Agency or Contact Reference Business Name: Contact Name: Contact Phone and a-mail: Date of Services: Dollar Amount for Services: Please fax this questionnaire to Shirley Thomas at 786-394-4011 s/7s/2oo8 40 of 33 City of Miami Beach ITB-29-07/08 ~ ' ~ ~' . -~- j City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, v,~ww.miamibeach8.gov PROCUREMENT DIVISION Tel: 305-673-7490 Fax: 786.394.4011 July 1, 2008 RE: ADDENDUM N0.2 TO INVITATION TO BID (ITB) NO. 29-07/08 FOR THE PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANGS TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS In response requests for additional information received by prospective Bidders by the Administration, the subject ITB is hereby amended as follows: Additional Information: 1. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE FOLLOWING: EQUAL BENEFITS ORDINANCE - ORDNANCE NO. 2005-3494 PERTINENT DOCUMENTS ARE ATTACHED HERETO. 2. Previous Bid results are attached 3. We have original samples of all Tags and Tickets with the Procurement Office on fife for your review. Please email Shirley Thomas@ sthomas(dimiamibeachfl.gov or fax 786-394-4011, for an appointment to review. CITY OF MIAMI BEACH ~~ fyi7 I~ ` Gus Lopez, CPPO Procurement Director July 1, 2008 ITB- 29-07108 City of Miami Beach Addendum No. 2 m nn~~nr~i a~,~cH UNDERSTANDING THE LAW The living Wage Ordinance, § 2-407 thru 2-410 of the Miami Beach City Code was adopted by the Mayor and Commission on April 18, 2001 and became effective April 28, 2001 with the intent to provide salary rates for full time employees equivalent to the poverty level plus 10~, and therefore, eliminate sub-poverty level wages. What is the living Wage Requirement? All employers covered by the Living Wage Ordinance are required to pay employees performing covered services, no less than $8.56 per hour with health benefits, or $9.81 per hour without health benefits. Living Wage requirements apply to: Clty employees, contractors and subcontractors of City service contracts valued at over $100,000 per year providing Covered Services: ^ Food Preparation and/or Distribution ^ Security Services ^ Routine Maintenance Services such as custodial, cleaning ,computers, refuse removal, repair, refinishing, and recycling ^ Clerical or other non-supervisory office work, whether temporary or permanent ^ Transportation and Parking Services ^ Printing and Reproduction Services ^ Landscaping, lawn and/or Agricultural Services ^ Park and Public Place Maintenance EMPLOYER RESPONSIBILITIES What are the employer's responsibilities to the employee? ^ Pay the employee at least biweekly the applicable hourly living Wage rate ^ Pay wage rates in accordance with federal and all other applicable laws such as overtime. ^ Pay the employee at least $1.25 per hour towards health benefits For covered employees and their dependents ^ Post the Living Wage rates in a prominent place or in employees' paychecks every six (6J months in English, Creole and Spanish ^ Permit interview of employees without interference ^ No retaliation or discrimination against an employee who files a complaint is permitted LIVING WAGE INFORMATION GUIDE What are the employer's responsibilities to the City? ^ 'Maintain payroll for three (3( years ^ File complete payroll records with the Procurement Contracts Compliance Specialist every six (6J months and allow inspection upon request ^ Submit proof of provision of heoith benefits to qualify to pay the lower Living Wage rate during the initial eligibility period of ninety (90) days for new employees* ^ Submit list of all subcontractors and payroll records for employees working on the contract ^ Ensure subcontractors compliance v~ith living Wage Ordinance EMPLOYEE RIGHTS AND ENFORCEMENT What are the employee`s rights6 An employee who believes that the Living Wage Ordinance applies and whose employer is not complying with the Ordinance has a right to file a complaint with the Procurement Director. What are the Ciy's complaint procedures and sanctions? ^ The City will investigate the complaint vvithin thirty (30J days and require corrective action from the employer when applicable. ^ If a Service Contractor fails to comply with any notice of corrective action issued, the City Manager or City Manager's designee may issue an order to appear at an administrative hearing at a set time, not less than five (5( days after service. Retaliation and Discrimination Barred: A City service contractor or subcontractor shall not discharge, reduce compensation, or otherwise discriminate against any employee for making a complaint to the City or asserting his or her rights under the Living Wage Ordinance. NOTE: *Amendment to the Living Wage Ordinance, Section 2408(bJ entitled "Health Benefits", adopted April 30, 2003. Service Contractor to Cooperate: The Service Contractor shall permit the City Contracts Compliance Specialist ("CCS"~ or representative to observe work being performed at, in or on the project site. Furthermore, the CCS or representative may conduct interviews with the covered employees performing work at, in or on the project site to determine compliance. Violations of the Living Wage Ordinance ^ Failure to post wages on site ^ Underpayment of covered employees ^ False or inaccurate payrolls ^ Failure to submit payrolls ^ Retaliation against employees ^ Not allowing access to employees or payroll records Penalties and Sanctions: ^ Stop Payment. (for any amount deemed to empioyee~ ^ Contract termination ^ Damages payable to the City of Miami Beach in the sum of up to five hundred dollars j$500) for each week per covered employee(sf found to have not been paid in accordance with the Code ^ Ineligibility for future service contracts for three (3~ years or until all penalties and restitution have been paid in full NOTE: Furflrer complaint procedures and sanctions apply; please refer ro Ordinance for a complete description GLOSSARY OF TERMS "Covered Employee' relates to anyone employed by the City or any Service Contractor, as further defined in this Division, either full or part time, as an employee with or without benefits or as an independent contractor. "Covered Employer" relates to the City and any and all Service Contractors, whether contracting directly or indirectly with the Ciry, and subcontractors of a Service Contractor. "Service Contractor" is any individual, business entity, corporation (whether for profit or not for profit), partnership, limited liability company, joint venture, or similar business who is conducting business in Miami Beach, or Miami Dade County, and meets one j 1 ~ of the Iwo j2~ following criteria: Paid in whole or part from one or more of the City's general fund, capital project funds, special revenue funds, or any other funds either directly or indirectly, whether by competitive bid process, informal bids, requests for proposals, some form of solicitation, negotiation, or agreement, or any other decision to enter into a contract; OR Engaged in the business of, or part of, a contract to provide, a subcontract to provide, or similarly situated to provide services, either directly or indirectly for the benefits of the Ciry. However, this does not apply to contracts related primarily to the sale of products or goods. For more information on the living Wage or a copy of the Ordinance, refer to the City of Miami Beach website: http://web.miamibeachfl.gov/procurement/ For any questions on the City of Miami Beach Living Wage Ordinance or how to complete the Living Wage Certification form, please contact: Cristina Diaz, Controls Compliance Specialist PROCUREMENT DIVISION ] 700 Convention Center Drive, Miami Beach, FL 33139 Tel: 305.673-7496 /Fax: 78694,4000/ cristi nad i az~mia m i beachfl. aov We ore commuted io providing excellent public service and safely ro all who live, work, and ploy in ow vibrant, tropical, hFstoric mmmunily. LIVING WAGE CERTIFICATION Pursuant to Section 2-408(a)(1) of the Miami Beach City Code, all Service Contractors (as said term is defined in the City's Living Wages Ordinance, as codified in Sections 2-407 through 2-410 of the City Code), entering into a contract with the City of Miami Beach shall pay to all its employees who provide services covered by the Living Wage Ordinance (Covered Services), a living wage of no less than $8.56 an hour with health benefits, or a living wage of not less than $9.81 an hour without health benefits. If I am selected as the successful Proposer, I further understand and agree and acknowledge that failure to comply with the Living Wage Ordinance requirements shall constitute a material breach of the contract by which the City may immediately terminate same. I declare under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct, and that I am authored to bind this entity contractually. Executed this day of , in the year , at _ City State Signature Mailing Address Name of Signatory (please print) City, State, Zip Code Title ~ MiAN11BACH QUICK REFERENCE GUIDE TO EQUAL BENEFITS COMPLIANCE STEP ]:UNDERSTANDING THE LAW What does the law require? The proposed Ordinance will require certain contractors doing business with the City of Miami Beach, who ore awarded a contract pursuant to competitive bids, to provide "Equal Benefits" to their employees with domestic partners, as they provide to employees with spouses. Who is covered by this Ordinance? Competitively bid City contracts valued at over $100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks. For more information, see Equal Benefits Ordinance Summary. What benefits are covered? The Ordinance applies to all benefits offered by a contractor to its employees who have spouses or domestic partners and all benefits offered directly to such spouses or domestic partners, even when the employee pays the entire cost of the benefit. This includes but is not limited to: sick leave, bereavement leave, Family medical leave, and health benefits. What is a Domestic Partner? r A "Domestic Partner" shall mean any two (2) adults of the same or different sex who have registered as domestic partners with a government body pursuant to state and local law authorizing such registration, or with an internal registry maintained by the employer of at least one of the domestic partners. What if a contractor is unable to offer benefits equally? Some contractors are unable to find an insurance company willing to offer domestic partner coverage. When a contractor takes all reasonable measures to stop discriminating, but can't for reasons outside its control, it can comply with the Equal Benefits Ordinance if it agrees to pay a cash equivalent. A cash equivalent is the amount of money paid by an employer for the spousal benefit that is unavailable for domestic partners, or vice versa. For more information, see Reasonable Measures Application. What if a company will comply but needs time to do it? Once a contractor makes it clear that it will comply with the Declaration, in certain situations ending discrimination in benefits may be delayed. For instance, offering medical insurance may be delayed until the contractor's next enrollment period; other benefits, such as bereavement leave, may be delayed until the contractor's personnel policies can be revised. For more information, see Rules of Procedure of the Substantial Compliance Form. STEP 2: HOW TO COMPLETE THE DECLARATION: NON-DISCRIMINATION IN CONTRACTS AND BENEFITS FORM Section 1 asks For information about your company. If the company employs 50 or less employees in the U.S., skip to Section 4, date and sign. Section 2. Question 1 A asks whether your company prohibits discrimination against people based on the categories listed. • Answer "YES" if your company does have such a policy. ^ Answer "NO" if your company does not have such a polity. Question 1 B asks whether your company agrees to include a nondiscrimination clause in all subcontracts entered into for the performance of a substantial portion of the any contracts you have with the City. This clause must include all of the categories listed in question lA. You must answer this question even if your company will not be entering into any subcontracts associated with work performed for the City. Answer "YES" if you will agree to include a nondiscrimination clause in subcontracts. Answer "NO" if you will not agree to include a nondiscrimination clause in subcontracts. Question 2A asks whether your company offers benefits (such as medical insurance) to employees' spouses or to employees because they are married (such as bereavement leave which can be taken because of the death of a spouse, or family medical leave which can be taken because of a spouse having a serious medical conditionj. ^ Answer "YES" if you offer any such benefits. ^ Answer "NO" if you do not offer any such benefits. fYOiiii: You are considered as offering o benefit even if you don`t pay for it if access to the benefit is offered, but the cost must be paid in whole or in part by the employee, you should still answer "YPS". Question 2B asks whether you company offers benefits (such as medical insurance) to employees' domestic partners or to employees because they are in a domestic partnership (such as bereavement leave which can be taken because of the death of a domestic partner, or Family medical leave which con be taken because of a domestic partner having a serious medical condition). ^ Answer "YES" if you offer any such benefits. ^ Answer"NO" if you do not offer any such benefits NOTE: To comply, your answers to questions 2A and 28 should be the same. !n very limited circumstances, you may comply without offering benefits equa!!y. See Reasonable Measures Application Form. Question 2C should be Filled out ONLY if you have answered "YES" ro question 2A and/or 26. It asks you b indicate which benefits you offer to spouses (or employees because they are married), which benefits you offer to domestic partners (or employees because they are in a domestic partnership), and which benefits you do not offer. Please indicate only those benefits offered. IF you offer benefits not already listed, write them in where it says "other". Remember, offering access b o benefit is sBl! considered a benefit, even if your company does not pay for it. Note: If you can't offer all benefit in a nondiscriminatory manner because of reasons outside your control, (e.g. there are no insurance providers wilting to offer domestic partner coverage) you may be eligible fnr Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent submit a completed Reasonable Measures Application Form with aU necessary attachments and have your application approved by the Procurement Division of the City of Miami Beach. Step 3: ATTACH THE NECESSARY DOCUMENTATION Section 3 states that you must submit documentation that verifies all benefits marked in your answer b Question 2C are offered in a nondiscriminatory manner. When possible, it is best if you submit this documentation along with your Declaration form. For policies that ore unwritten, submit a letter to the Procurement Division indicating this. Use the list below as a guide for the type of documenrotion needed. Medical Insurance A statement From your medical insurance provider that confirms spouses and domestic partners (as defined under this Ordinance) receive equal coverage in your medical plan. This may be in a letter from your insurance provider, or reflected in the eligibility section of your official insurance plan document. Similar documentation is needed for other types of insurance plans. Retirement Plans (including 401 k & pension plans) The sections of your pension plan detailing how employees receive benefits. This should cover joint annuity options and pre retirement death benefits. Documenrotion should indicate that employees with domestic partners and employees with spouses receive the same benefits and payment options. Bereavement Leave Your bereavement leave of Funeral leave policy indicating the benefit is offered equally. If your polity allows employees time off from work because of the death of a spouse, it should also allow for time off because of the death of a domestic partner. IF the policy allows for time off due to the death of a parent in-law or other relative of a spouse, it must include time off for the death of a domestic partner's equivalent relative. Family Leave Your company's Family and Medical Leave Act policy. All companies with 50 or more employees must offer this benefit. Your policy should indicate that employees may take leave because of the serious medical condition of their spouse or domestic partner. Parental Leave Your company's policy indicating that employees may rake leave For the birth or adoption of a child, to care for a child who is ill, and/or to attend school appointments. If leave is available for stepchildren (the spouse's child) then leave also should be available for the child of a domestic partner. Employoe Assistance Program Your company's employee assistance program policy confirming that spouses, domestic partners and their parents and children are equally eligible (or ineligible) for such benefits. Relocation & Travel Your company's policy confirming that expenses for travel or relocation will be paid on the same basis for spouses and domestic partners of employees. Discounts, Facilities & Events Your company's polity confirming that discounts, facilities (e.g. gym) and events (e.g. holiday party) are equally available to spouses and domestic partners of employees. Credit Union Documentation from the credit union indicating that spouses and domestic partners have equal access to credit union services. Child Care Documenrotion that the children of spouses (stepchildren) and children of domestic partners have equal access to child wre services. Other Benefits Documentation of any other benefits listed to indicate that they are offered equally. For medical insurance companies providing domestic partner coverage in the State of Florida, refer to the Domestic Partner Insurance Coverage Search available online at: ~v.miamibeachfl.aov under Business, Procurement drop down list. For any questions on the City of Miami Beach Equal Benefits Ordinance or how to complete the appjicable forms, please contact. Cristina Diaz, Contracts Compliance Specialist PROCUREMENT DIVISION 1700 Convention Center Drive, Miaml Beach, FL 33139 Tel: 305673 7496 /Fox: 78b-394.4000/ cristinadiaz~miamibeachH. aov We are committed to providing excellent public service and safety to all who live, work and play in our vibrant tropical, hisroric communiy. ~ MIAMIBEACH CITY OF MIAMI BEACH DECLARATION: NONDISCRIMINATION IN CONTRACTS AND BENEFITS Section 1. Vendor In#ormation Name of Company: Name of Company Contact Person: Phone Number: Fax Number: F-mail: Vendor Number (if known): Federal ID or Social Security Number: Approximate Number of Employees in the U.S.: (If 50 ar less, skip to Section 4, date and sign) Are any of your employees covered by a collective bargaining agreement or union trust fund? ,_Yes~No Union name(s): Section 2. Compliance Questions Question 1. Nondiscrimination -Protected Classes A. Does your company agree to not discriminate against your employees, applicants for employment, employees of the City, or members of the public on the basis of the fact or perception of a person's membership In the categories listed below? Please Hate: a "YES" answer means your company agrees it will not discriminate; a "NO" answer means your company refuses to agree that it w111 not discriminate: Please answer yes or no to each category. C1 Race _Yes _ No I t Sex _Yes _ No u Color Yes ~ _ No ll Sexual orientation _Yes _ No r7 Creed _ Yes _ No C Gender identity {transgender status) _Yes _ No Q Religion _Yes _ No I :Domestic partner status _Yes _ No U National origin _Yes _ No ^ Marital status _Yes _ No ^ Ancestry _Yes _ No I.I Disabi8ty _Yes _ No la Age _Yes _ No CI AIDS(HIV status _Yes _ No r7 Height _Yes _ No I ~ Weight _Yes _ No B. Does your company agree to insert a similar nondiscrimination provision in any subcontract you enter into for the performance of a substantial portion of the contrail you have with the City? Please note: you must answer this question, even 'rf you do not intend to enter into any subcontracts. _Yes_No Question 2. Nondiscrimination -Equal Benefits for Employees with Spouses and Employees with domestic Partners Questions 2A and 2B should be answered YES even if your employees must pay some or ail of the cost of s ousel or domestic partner benefits. A. Does your company provide or offer access m any benefits to employees with spouses or to spouses of employees? _Yes_No B. Does your company provide or offer access to any benefits to empbyees with (same or opposite sex) domestic partners' or to domestic partners of employees? _ Yes _No 'The term Domestic Partner shall mean anytwo {2) adults of the same or different sex, who have registered as domestic partners with a government body pursuant to state ar local law authorizing such registration, or with an interne! .registry maintained by the employer of at least one of the domestic partners. A Contractor may insdtute an internal registry 1o allow for the provision of equal benefits to employees with domestic partner who do not register their partnerships pursuant to a governmental body authorizing such registration, or who are located fn a jurisdiction where no such governmental domestic partnership exists. A Contractor that institutes such registry shall not impose criteria for registratian that are more stringent than those required for domesfic partnership registration by the City of Miami Beach (f you answered "NO" to both Questions 2A and 21i, go to Section 4 (at the bottom of this page), complete and sign the form, tilting in all items requested. If you answered "YES" to either or both Questions 2A and 2B, please continue to Question 2C below. Question 2. (continued) G. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits, are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Yes for Employees with 3 ouses Yes for Employees with Domestic Partners No, this Benefit is Not Offered Documentation of this Benefit is Submitted with this Form Health ^ o ^ a Dental ^ o ^ ^ Visbn ^ o 0 0 Retirement {Pension, 401 k ,etc. n o 0 0 Bereavement ^ ^ ^ o Fami Dave o ^ ^ o Parental leave ^ ^ o a Employee Assistance Pro ram ^ ^ ^ ^ Relocation 8, Travel ^ ^ ^ a Company Discount, Facilities 8, Events o o ^ o Credit Union o ^ o ^ Child Care a ^ ^ o Other o ^ o 0 Note: If you can not offer a benefit in a nondiscriminatory manner because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage}you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent, submit a wmpleted Reasonable Measures Application with all necessary attachments, and have your application approved by the City Manager, or his designee. Sedlon 3. Required Documentation YOU MUST SUBMIT SUPPORTING DOCUMENTATION to verify each benefit marked in Question 2C. W ithout proper documentation, your company cannot be certified as complying with the City's Equal Benefits Requirement for Domestic Partner Ordinance. Forexample, to document medical insurance submit a statement from your insurance provider or a copy of the eligibility section of your plan document; to document leave programs, submit a copy of your company's employee handbook. If documentation far a particular benefit does not exist, attach an explanation. Have you submitted supporting documentation far each benefit offered? Yes _ No Section 4. Executing the Document I declare under penalty of perjury under the taws of the State of Florida that the foregoing is true and corr~t, and that I am authorized to bind this entity contractually. Executed this day of , in the year , at _ City State Signature Mailing Address Name of Signatory (please print} City, State, Zip Code Title ~ MIAMI BEACH CITY OF MIAMI BEACH REASONABLE MEASURES APPLICATION Declaration: Nondiscrimination in Contracts and Benefrts Submit this form and supporting documentation to the City's Procun:ment Division ONLY IF you: a. Have taken all reasonable measures to end discrimination in benefts; and b. Are unable to do so; and c. Intend to offer a cash equivalent to employees for whom equal benefits are not available. You must submit the following information with this form: 1. The names, contact persons and telephone numbers of benefits providers contacted for the purpose of acquiring nondiscriminatory benefits; 2. The dates on which such benefits providers were contacted; 3. Copies of any written responses} you received from such benefits providers, and if written responses are unavailable, summaries of oral responses; and 4. Any other information you feel is relevant to documenting your inability to end discrimination in benefits, including, but not limited to, reference to federal or state laws which preclude the ending of discrimination in benefits. I declare (or certify) under penalty of perjury under the laws of the State of Florida that the foregoing Is true and correct, and that I am authorized to bind this entity contractually. Name of Company {please print) Signature Name of Signatory (please print) Mailing Address of Company City, State, Zip Telephone Number Title Date Definition of Terms A. REASONABLE MEASURES The City of Miami Beach will determine whether a City Contractor has taken all reasonable measures provided by the City Contractor that demonstrates that it is not possible for the City Contractor to end discrimination in benefits. A determination that it is not possible for the City Contractor to end discrimination in benefits shall be based upon a consideration of such factors as: (1) The number of benefits providers identified and contacted, in writing. by the City Contractor, and written documentation from these providers that they will not provide equal benefits; {2) The existence of benefits providers willing to offer equal benefits to the City Contractor; and (3) The existence of federal or state laws which preclude the City Contractor from ending discrimination fn benefits. B. CASH EQUIVALENT "Cash Equivalent" means the amount of money paid to an employee with a Domestic Partner (or spouse, if applicable) in lieu of providing Benefits to the employees' Domestic partner (or spouse, if applicable). The Cash Equivalent is equal to the employer's direct expense of providing Benefits to an employee for his or her spouse. Cash Equivalent. The cash equivalent of the following benefits apply: a. For bereavement leave, cash payment for the number of days that would be allowed as paid time off for death of a spouse. Cash payment would be in the form of wages of the domestic partner employee for the number of days allowed. b. For health benefits, the cost to the Contractor of the Contractor's share~of the single monthly premiums that are being paid for the domestic partner employee, to be paid on a regularbasis while the domestic partner employee maintains the such insurance in force for himself or herself. c. For family medical leave, cash payments for the number of days that would be allowed as time off for an employee to care for a spouse that has a serious health condition. Cash paymentwould be in the form of wages of the domestic partner employee far the number of days allowed. ~ MIAMI BEACI~ CITY OF MIAMI BEACH , SUBSTANTIAL COMPLIANCE AUTHORIZATION FORM Declaration: Nondiscrimination in Contrac#s and Benefits This form, and supporting documentation, must be submitted to the Procurement Division by entities seeking to contract with the City of Miami Beach that wish to delay ending their discrimination in benefits pursuant to the Rules of Procedure, as sat out below. Fill out all sections that apply. Attach additional sheets as necessary. A. Open Enrollment Ending discrimination in benefits may be delayed until the first effective date after the first open enrollment process following the date the contract with the City begins, provided that the City Contractor submits to the Procurement Division evidence that reasonable efforts are being undertaken to end discrimination in benefiits. This delay may not exceed two years from the date the contract with the City is entered into, and only applies to benefits for which an open enrollment process is applicable. Date next benefits plan year begins: Date nondiscriminatory benefits will be available: Reason for Delay: Description of efforts being undertaken to end discrimination in benefits: B. Administrative Actions and Request for Extension Ending discrimination in benefits may be delayed to allow administrative steps to be taken to incorporate nondiscriminatory benefits into the City Contractor's infrastructure. The time allotted for these administrative steps shall apply only to those benefits for which administratfve steps are necessary and may not exceed three months. An extension of this time may be granted at the discretion of the Procurement Director, upon the written request of the City Contractor. Administrative steps may include, but are not limited to, such actions as computer systems modifications, personnel policy revisions, and the development and distribution of employee communications. Description of administrative steps and dates to be achieved: if requesting extension beyond three months, please explain basis: C. Collective 13araainina Aareements (CBA) Ending discrimination in benefits may be delayed until the expiration of a City Contractor's Current collective bargaining agreement(s) where all of the following conditions have been met: 1. The provision of benefits is governed by one or more collective bargaining agreements}; 2.The CIty Contractor takes ail reasonable measures to end discrimination In benefits either by requesting that the Unions involved agree to reopen the agreements in order for the City Contractor to take whatever steps necessary to end discrimination in benefits or by ending discrimination in benefits without reopening the collective bargaining agreements; and 3. In the event that the City Contractor cannot end discrimination in benefits despite taking ail reasonable measures to do so, the City Contractor provides a cash equivalent to eligible employees for whom benefits are not available. Unless otherwise authorized in writing by the Procurement Director, this cash equivalent payment must begin at the tjme the Unions refuse to allow the collective bargaining agreements to be reopened, or in any case no longer than three (3) months from the date the contract with the City is entered into. For a delay to be granted under this provision, written proof must be submitted with this form that: • The benefits for which the delay is requested are governed by a collective •bargaining agreement; • Ali reasonable measures have been taken to end discrimination in benefits (see Section C.2, above}; and • A cash equivalent payment will be provided to eligible employees for whom benefits are not available. I declare (or certify} under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct. and that I am authorized to bind this erttlty contractually. . Name of Company {please print} Signature Name of Signatory {please print] Mailing Address of Company City, State, Zip Telephone Number Title Date 0 ~ < V! ~ ~ \ J VI ~ ~ V/ Z ' Z ~ y~ -1 Y/ ~ ~ ~ •~ i i V i i /\ Y I O cD ~,~, d tn_ O 0, 'C1 C O < ~ R N CD O m 91 d C CD ~ 0. 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W CJi O O 0 O 0 O ~ ~ ~ ~ ~ ~ CD O 7 0 j 0 0 7 7 0 O~ ° (j' A ~ .p o 0 0 Q' CT C7' CT CS tT O ~ ~j ~ ~ 6 ~ ~ °~ C2 . a1 ~ ~ Q ' ~ `'~ m ~ A OD OD N N CO Cp CO ~ D O O '~ -' ~ ~ W O V IN IV j ~ ~ N O O 71 C O C 77 O C' C a O O ~ ~ V' ~ O O N O IV O O O O O O Ctl O ~ U1 O ~ O O O ~ ~ ~ p~ CD ~ ~ j Q rt co ~ 0o ~ N m ~ ao w O D~ ~ ~ O .. i O ~ C df O fif N O ~ j ~ 0 ~ Q 0 Q. 0 N O O Ctl n S LR W ~ ~ y '~ W C. ~ oa_~. ~ ~ f1 ~ C 7C ~p O ~ ~ ~ m~ v w ~ ~ O ~ ~ ~ (n f11 ~ W C ~ ~ o r ~ ~ N~~ ~ ~ ~v c~ y _. R Q. '•e _~ ~~ ~D C1 C1 INVITATION TO BID I=C~1 TI-IE Pl~1CI~ASE CI= SPITTED TICKETS, SCI2ATCI-I-CUFF NAI\It~ TAGS, T'+I~C~ PART TICKETS, PADKINC~ (DECALS APeID VISITC)D NAI~IC~ TAGS ITB# 29-07/08 v'vs Lcpez, C:Y;'U, Frncure.^:e^? L'irecYor PRC>CfJREMENT DtVI51C>N :?.?~ Cowcrro~i Center Drive, "At3mi 3ka7cF:, FL 33 i ~y' ~.vev+.v.m inrr: ibea:.~fl.£cv m ~'V~IAMIBEACH N ; C3jh/ q~ ~AglY1f ~BCfC~3~ I /i 1L Pf<t~..CUREMENT DIVISlUN T~;I: 3i1~•671.749i1. ax: ?3r-991-A01 1 ~' ; S i:onvention Center Urive, Miami Beac?~, iloric~o 3:i:?9, tvww•.?riarr,i6e:ach.~l.gov PUBLIC NOTICE Invitation to Bid No. 29-07/08 Sealed bids will be received by the City of Miami Beach Procurement Director, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on July 17, 2008 for the: PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS At time, date, and place above, bids will be publicly opened. Any bids received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. Purpose: The purpose of this bid is to establish a contract, by means of sealed bids, for the supply of Spitter Tickets, Scratch-off Hang Tags, Two Part Tickets, Parking Decals and. Visitor Hang Tags for the City of Miami Beach Parking Department on an as needed basis, from a source(s) of supply that will provide these products in a timely manner. This contract shall remain in effect for one (1) year from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement for two (2) additional years, on a year to year basis. A Pre-bid conference will be held on June 27, 2008 at 10:00 a.m. in the City Manager's Small Conference Room, 4th Floor, City Hall, and 1700 Convention Center Drive, Miami Beach, Florida 33139. Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-free North America) (2) Enter the MEETING NUMBER: "'2659980"` (note that number is preceded and followed by the star (*) key). The City is utilizing BidNet as our electronic procurement service for automatic notification of bid opportunities and document fulfillment. We encourage you to participate in this bid notification system. To find out how you can receive automatic bid notifications or to obtain a copy of this Bid, go to www.s~ovbids.cam/scripts/southfiarida/public/hamel.asp or call toll-free 1-800-677-1997 ext. 214. The City of Miami Beach is also using RFP Depot, a central bid notification system which provides bid notification services to interested vendors. RFP Depot allows for vendors to register online and receive notification of bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.rtpdel~ot.com If you do not have Internet access, please call the RFP Depot's vendor support group at 800-990- 9339 or 801-765-9245. Any questions or clarifications concerning this Bid shall be submitted in writing by mail or facsimile to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139, or FAX: (786) 6/18/1008 2 of 33 City of Miami Beach IT&29-07/08 394-4011 or Email to Shirley Thomas at sthomas'r'~miamibeach#I. ov. The Bid title/number shall be referenced on all correspondence. All questions must be received no later than ten (10) calendar days prior to the scheduled Bid opening date. All responses toquestions/clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any bid or bid deemed to be in the best interest of the City of Miami Beach, or waive any informality in any bid or bid. The City of Miami Beach may reject any and all bids or bids. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://www.miamibeachfl.c~ov/newcity/deotsfpurchase/bidintro.as>:~ • CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • CAMPAIGN---ORDINANCE NO. 2003-3389 • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234. • PROTEST PROCEDURES -- ORDINANCE N0.2002-3344. • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES - ORDINANCE N0.2002-3363 • LOCAL PREFERENCE ORDINANCE NO. 2003-3413 Detailed representation of all these ordinances can be found on the City of Miami Beach website at http://www.miamibeachfl.cov/newcityldepts/purchase/bidintro.asp Sincerely, 3~ Gus Lopez, CPPO Procurement Director 6/18/2008 3 of 33 City of Miami Beach ITB-29-07/08 m MIAMIBEACH Ceiy cr€ lVliarroe Beach, 1700 Ccnvznticn Center 1?rive, Miami Beach, Finrido 3313, M~w,n~.miamibeachf•..gnv ~E<OC:l1REA+i~:NT DEVISIC)N ~.IC~TI~~ TC~ ~~'1SPECT9'~~ BIQDERS izl: 3{75-ci73 :'49v, Fax: 78[,.35'4.401 1 178 2y-Oi'JOB NO BID If not submitting a bid at this time, please detach this sheet from the bid documents, complete the information requested, and return to the address listed above. NO BID SUBMITTED FOR REASON(S) CHECKED AND/OR INDICATED: _ Not responding due to workload issues. _ Not responding due to minimum experience requirements. _ Not responding due to specifications/scope of services. _ Not responding due timely payment issues. -OTHER. (Please specify) We do _ do not _ want to be retained on your mailing list for future bids for the type or product and/or service. Signature: Title: Company: Note: Failure to respond, either by submitting a bid or this completed form, may resulf in your company being removed from the City's bid list. 6/18!2008 City of Miami Beach 4 of 33 ITB-29-07!08 FOR THE PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB # 29-07/08 1.0 GENERAL CONDITIONS 1.1 SEALED BIDS: An Original and three (3) copies of the Bid Form as well as any other pertinent documents must be returned in order for the bid to be considered for award. All bids are subject to the conditions specified hereon and on the attached Special Conditions, Specifications and Bid Form. The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title to the City of Miami Beach Procurement Division, 3rd floor, 1700 Convention Center Drive, Miami Beach, Florida 33139. Facsimile, electronic, or e-mailed bids will not be accepted. 1.2 EXECUTION OF BID: Bid must contain a manual signature of an authorized representative in the space provided on the Bid Form. Failure to properly sign bid shall invalidate same and it shall NOT be considered for award. All bids must be completed in pen and ink or typewritten. No erasures are permitted. If a correction is necessary, draw a single line through the entered figure and enter the corrected figure above it. Corrections must be initialed by the person signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be tabulated. The original bid conditions and specifications CANNOT be changed or altered in any way. Altered bids will not be considered. Clarification of bid submitted shall be in letter form, signed by bidders and attached to the bid. 1.3 NO BID: If not submitting a bid, respond by returning the enclosed bid form questionnaire, and explain the reason. Repeated failure to bid without sufficient justification shall be cause for removal of a supplier's name from the bid mailing list. 1.4 PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. Incase of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 1.5 TAXES: The City of Miami Beach is exempt from all Federal Excise and State taxes. State Sales Tax and Use Certificate Number is 85-80126216390-9 1.6 MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk. 6/182008 5 of 33 City of Miami Beach ITB-29-07/08 6/18!2008 City of Miami Beach 6 of 33 ITB-29-07/08 1.7 CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be the latest new and current model offered (most current production model at the time of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 1.8 UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s) offered and furnished. 1.9 .BIDDER'S CONDITIONS: The City Commission reserves the right to waive irregularities or technicalities in bids or to reject all bids or any part of any bid they deem necessary for the best interest of the City of Miami Beach, FL. 1.10 EQUIVALENTS: If bidder offers makes of equipment or brands of supplies other than those specified in the following, he must so indicate on his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. Bidder shall indicate on the bid form the manufacturer's name and number if bidding other than the specified brands, and-shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA. Lacking any written indication of intent to quote an alternate brand or model number, the bid will be considered as a bid in complete compliance with the specifications as listed on the attached form. 1.11 NON-CONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications. Item delivered, not conforming to specifications, may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in bid and/or purchase order may be purchased on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in: A) Vendor's name being removed from the vendor list. B) All departments being advised not to do business with vendor. 1.12 SAMPLES: Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with bidder's name. Failure of bidderto either deliver required samples orto clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. 6/18/2008 City of Miami Beach 7 of 33 ITB-29-07!08 1.13 DELIVERY: Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays. 1.14 INTERPRETATIONS: Unless otherwise stated in the bid, any questions concerning conditions and specifications should be submitted in writing to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. E-mail sthomas miamibeachf(. av. with a copy to GusLopez(~miamibeacfl.gov. 1.15 BID OPENING: Bids shall be opened and publicly read on the date, time and place specified on the Bid Form. All bids received after the date, time, and place shall be returned, unopened. 1.16 INSPECTION, ACCEPTANCE 8~ TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title to/or risk of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the buyer unless loss or damage result from negligence by the buyer. If the materials or services supplied to the City are found to be defective or not conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return product at bidder's expense. 1.17 PAYMENT: Payment will be made by the City after the items awarded to a vendor have been received, inspected, and found to comply with award specifications, free of damage or defect and properly invoiced. 1.18 DISPUTES: Incase of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City shall be final and binding on both parties. 1.19 LEGAL REQUIREMENTS: Federal, State, county and city laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in noway be a cause for relief from responsibility. 1.20 PATENTS 8~ ROYALTIES: The bidder, without exception, shall indemnify and save harmless the City of Miami Beach, Florida and its employees from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the pertormance of the contract, including its use by The City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 1.21 OSHA: The bidder warrants that the product supplied to the City of Miami Beach, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act 6/182008 8 of 33 City of Miami Beach ITB-29-07/08 of 1970, as amended, and the failure to comply with this condition will be considered as a breach of contract. Any fines levied because of inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same. 1.22 SPECIAL CONDITIONS: Any and all Special Conditions that may vary from these General Conditions shall have precedence. 1.23 ANTI-DISCRIMINATION: The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 1.24 AMERICAN WITH DISABILITIES ACT: To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305- 673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 1.25 QUALITY: All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade workmanship. 1.26 LIABILITY, INSURANCE, LICENSES AND PERMITS: Where bidders are required to enter or go onto City of Miami Beach property to deliver materials or pertorm work or services as a result of a bid award, the successful bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Miami-Dade County and City of Miami Beach municipal code requirements as well as the Florida Building Code. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder (or agent) or any person the bidder has designated in the completion of the contract as a result of his or her bid. 1.27 BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE: Bid Bonds, when required, shall be submitted with the bid in the amount specified in Special Conditions. After acceptance of bid, the City will notify the successful bidder to submit a pertormance bond and certificate of insurance in the amount specified in Special Conditions 1.28 DEFAULT: Failure or refusal of a bidderto execute a contract upon award, orwithdrawal of a bid before such award is made, may result in forteiture of that portion of any bid surety required equal to liquidated damages incurred by the City thereby, or where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the bidder's list. 1.29 CANCELLATION: In the event any of the provisions of this bid are violated by the contractor, the Procurement Director shall give written notice to the contractor stating the deficiencies and unless deficiencies are corrected within ten (10) days, recommendation will be made to the City Commission for immediate cancellation. The City Commission of Miami Beach, Florida reserves the right to terminate any contract resulting from this invitation at any time and for any reason, upon giving thirty (30) days prior written notice to the other party. 6/182008 9 of 33 City of Miami Beach ITB-29-07!08 1.30 BILLING INSTRUCTIONS: Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to The Parking Department Attention Elizabeth Posada Suite 200 309 23~d Street Miami Beach, FI 33139 with a copy to the Accounts Payable Department, 1700 Convention Center Drive, Miami Beach, Florida 33139. 1.31 NOTES TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH: City Of Miami Beach Parking Department 640 17 h Street Miami Beach, FL 33139 Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00 P.M. 1.32 SUBSTITUTIONS: The City of Miami Beach, Florida WILL NOT accept substitute shipments of any kind. Bidder(s) is expected to furnish the brand quoted in their bid once awarded. Any substitute shipments will be returned at the bidder's expense. 1.33 FACILITIES: The City reserves the right to inspect the bidder's facilities at any time with prior notice. 1.34 BID TABULATIONS: Bidders desiring a copy of the bid tabulation may request same by enclosing aself- addressed stamped envelope with the bid. 1.35 PROTEST PROCEDURES: Bidders that are not selected may protest any recommendation for Contract award in accordance with City of Miami Beach Ordinance No. 2002-3344, which establishes procedures for resulting protested bids and proposed awards. Protest not timely pursuant to the requirements of Ordinance No. 2002-3344 shall be barred. 1.36 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If any person contemplating submitting a Bid underthis Solicitation is in doubt as to the true meaning of the specifications or other Bid documents or any part thereof, the Bidder must submit to the City of Miami Beach Procurement Director at least ten (10) calendar days prior to scheduled Bid opening, a request for clarification. All such requests for clarification must be made in writing and the person submitting the request will be responsible for its timely delivery. Any interpretation of the Bid, if made, will be made only by Addendum duly issued by the City of Miami Beach Procurement Director. The City shall issue an Informational Addendum if clarification or minimal changes are required. The City shall issue a Formal Addendum if substantial changes which impact the technical submission of Bids are required. A copy of such Addendum shall be sent by BidNet® via a-mail or facsimile to each Bidder receiving the Solicitation that is a subscriberto the Bidnet® notification system. Bidders who are not subscribers to the Bidnet® system are responsible for ensuring that they have received all sn srzoos City of Miami Beach 10 of 33 ITB-29-07/08 addenda. In the event of conflict with the original Contract Documents, Addendum shall govern all other Contract Documents to the extent specified. Subsequent addendum shall govern over prior addendum only to the extent specified. The Bidder shall be required to acknowledge receipt of the Formal Addendum by signing in the space provided on the Bid Bid Form. Failure to acknowledge Addendum shall deem its Bid non-responsive; provided, however, that the City may waive this requirement in its best interest. The City will not be responsible for any other explanation or interpretation made verbally or in writing by any other city representative. 1.37 DEMONSTRATION OF COMPETENCY: 1) Pre-award inspection of the Bidder's facility may be made prior to the award of contract. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bld. Bidders must be able to demonstrate a good record of pertormance for a reasonable period of time, and have sufficient financial support, equipment and organization to insure that they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the City of Miami Beach. 2) The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder, including past pertormance (experience) with the City in making the award in the best interest of the City. 3) The City may require Bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supplies to the City through the designated representative. Any conflicts between. this material information provided by the source of supply and the information contained in the Bidder's Bid may render the Bid non-responsive. 4) The City may, during the period that the Contract between the City and the successful Bidder is in force, review the successful Bidder's record of pertormance to insure that the Bidder is continuing to provide sufficient financial support, equipment and organization as prescribed in this Solicitation. Irrespective of the Bidder's pertormance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful Bidder no longer possesses the financial support, equipment and organization which would have been necessary during the Bid evaluation period in order to comply with this demonstration of competency section. 1.38 DETERMINATION OF AWARD: The City Commission shall award the contract to the lowest and best bidder. In determining the lowest and best bidder, in addition to price, there shall be considered the following: a. The ability, capacity and skill of the bidder to pertorm the Contract. b. Whether the bidder can pertorm the Contract within the time specified, without delay or interference. c. The character, integrity, reputation, judgment, experience and efficiency of the bidder. d. The quality of pertormance of previous contracts. The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. s/1 srzoos City of Miami Beach 11 of 33 ITB-29-07/08 6/18rzD08 12 of 33 City of Miami Beach ITB-29-07/08 1.39 ASSIGNMENT: The contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract, including any or all of its right, title or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City of Miami Beach. 1.40 LAWS, PERMITS AND REGULATIONS: The bidder shall obtain and pay for all licenses, permits and inspection fees required forthis project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. 1.41 OPTIONAL CONTRACT USAGE: As provided in Section 287.042 (17), Florida Statutes, other State agencies may purchase from the resulting contract, provided the Department of Management Services, Division of Procurement, has certified its use to be cost effective and in the best interest of the State. Contractors have the option. of selling these commodities or services certified by the Division to the other State agencies at the agencies option. 1.42 SPOT MARKET PURCHASES: It is the intent of the City to purchase the items specifically listed in this bid from the awarded vendor. However, items that are to be a Spot Market Purchased may be purchased by other methods, i.e. Federal, State or local contracts. 1.43 ELIMINATION FROM CONSIDERATION: This bid solicitation shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes or contracts which are defaulted as surety or otherwise upon any obligation to the City. 1.44 WAIVER OF INFORMALITIES: The City reserves the right to waive any informalities or irregularities in this bid solicitation. 1.45 ESTIMATED QUANTITIES: Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this bid solicitation. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City for purposes of determining the low bidder meeting specifications may use said estimates. 1.46 COLLUSION: Bids from related parties. Where two (2) or more related parties each submit a bid or bid for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bids or bids. Related parties mean bidders or proposers orthe principals thereof which have a direct or indirect ownership interest in another bidder or proposerforthe same contractor in which a parent company or the principals thereof of one (1) bidder or proposer have a direct or indirect ownership interest in another bidder or proposer for the same contract. Bids or bids found to be collusive shall be rejected. Bidders or Proposers who have been found to have engaged in collusion may be considered non-responsible, and may be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default. 6/182008 13 of 33 City of Miami Beach ITB-29-07/08 1.47 DISPUTES: In the event of a conflict between the documents, the order of priority of the documents shall be as follows: • Any agreement resulting from the award of this Bid (if applicable); then • Addenda released for this Bid, with the latest Addendum taking precedence; then • The Bid; then • Awardee's Bid. 1.48 REASONABLE ACCOMMODATION: In accordance with the Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the Public Works Department at (305) 673-7080. 1.49 GRATUITIES; Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this bid. 1.50 SIGNED BID CONSIDERED AN OFFER: The signed bid shall be considered an offer on the part of the bidder or contractor, which offer-shall be deemed accepted upon approval by the City Commission of the City of Miami Beach, Florida and in case of default on the part of successful bidder or contractor, after such acceptance, the City may procure the items or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned or incurred thereby. 1.51 BID CLARIFICATION: Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing by mail or facsimile to the Procurement Division, 1700 Convention Center Drive, Miami Beach, Florida, 33139 via a-mail: sthamas rC~!miamibeachfl.aov. with a copy to GusLope~miamibeachfl.c~ov. The bid title/number shall be referenced on all correspondence. Alt questions must be received no laterthan ten (10} calendardays priorto the scheduled bid opening date. All responses toquestions/clarifications will be sent to all prospective bidders in the form of an addendum. NO QUESTIONS WILL BE RECEIVED VERBALLY OR AFTER SAID DEADLINE. 1.52 TIE BIDS: Please be advised that in accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to vendors certifying that they have implemented a drug free work place program. A certification form will be required at the time of Bid submission. 1.53 PUBLIC ENTITY CRIMES (PEC): A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub- contractor, or consultant under a contract with a public entity ,and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 1.54 DETERMINATION OF RESPONSIVENESS: Determination of responsiveness will take place at the time of bid opening and evaluation. In orderto be deemed a responsive bidder, your bid must conform in all material respects to the requirements stated in their Bid. 6/182008 14 of 33 City of Miami Beach ITB-29-07/08 1.55 DELIVERY TIME: Vendors shall specify on the attached Bid Form, the guaranteed delivery time (in calendar days} for each item. It must be a firm delivery time; no ranges will be accepted, i.e.; 12-14 days. 1.56 CONE OF SILENCE: This invitation to bid is subject to the "Cone of Silence" in accordance with Ordinance No. 2002-3378. A copy of all written communication(s) regarding this bid must be filed with the city clerk. 1.57 TERMINATION FOR DEFAULT: If through any cause within the reasonable control of the successful bidder, it shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material to the Agreement, the City shall thereupon have the right to terminate the services then remaining to be pertormed bygiving written notice to the successful bidder of such termination which shall become effective upon receipt by the successful bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the Agreement for all services pertormed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the bidder, and the City may reasonably withhold payments to the successful bidder forthe purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. 1.58 TERMINATION FOR CONVENIENCE OF CITY: The City may, for its convenience, terminate the services then remaining to be pertormed at any time without cause by giving written notice to successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the Agreement is terminated by the City as provided in this section, the City shall compensate the successful bidder in accordance with the Agreement for all services actually pertormed by the successful bidder and reasonable direct costs of successful bidder for assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to eam on the balanced of the Agreement. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this section. 1.59 INSURANCE AND INDEMNIFICATION: N/A 1.60 MODIFICATION/WITHDRAWALS OF BIDS: A Bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time will not be considered. Bids shall be irrevocable until contract award unless withdrawn. in writing priorto the bid due date or after expiration of 120 calendar days from the opening of Bids without a contract award. Letters of withdrawal received after the bid due date and before said expiration date and letters of withdrawal received after contract award will not be considered. 6/182008 15 of 33 City of Miami Beach ITB-29-07/08 1.61 EXCEPTIONS TO BID Bidders are strongly encouraged to-thoroughly review the qualification requirements set forth in this ITB, specifically the minimum specifications found on page 21, identified by the words "must", "shall", and "will". Bidders who fail to satisfy the requirements set forth, may be deemed non-responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this ITB and you are proposing alternatives to said requirements, you must notify the Procurement Office in writing at least five (5) days prior to the deadline for•submission of bids. The City reserves the right to revise the scope of services via addendum prior to the deadline for receipt of bids. 6/18/2008 16 of 33 City of Miami Beach IT&29-07/08 FOR THE PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB # 29-07/08 2.0 SPECIAL CONDITIONS 2.1 PURPOSE: The purpose of this bid is to establish a contract, by means of sealed bids, for the supply of Spitter Tickets, Scratch-off Hang Tags, Two Part Tickets, Parking Decals and visitors Hang Tags for the City of Miami Beach Parking Department on an as needed basis, from a source(s) of supply that will give prompt and efficient service. 2.2 TERM OF CONTRACT: This contract shall remain in effect for two (2} years from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement for two (2) additional years, on a year to year basis. 2.2.1 Orders will be placed to vendors on an as needed basis to meet City usage requirements. 2.2.2 Providing the successful bidder(s) will agree to maintain the same price, terms and conditions of the current contract, this contract could be extended for an additional two (2) years, on a year to year basis, if mutually agreed upon by both parties. 2.3 METHOD OF AWARD: Award of this contract may be made to the primary and secondary Lowest and Best Bidders, as defined in General Conditions 1.38. Should the primary vendor fail to comply with the Terms and Conditions of this Contract, the City reserves the right to award to the secondary vendor, if it is deemed to be in the best interest of the City. Bidders do not have to bid on all group to be considered for award. Award of orders will be based on the vendor's pricing and availability of materials at the time the need arises. However, the City reserves the right to award per line item and/or by group, should it be determined it is in the City's best economic interest. It shall be the sole prerogative of the City as the total amount of awarded vendors on this contract. During the term of this contract, the City reserves the right to add or delete vendors as it deems necessary, in its best interest. 2.4 PAYMENT: Invoices for payment will be submitted upon delivery. Invoices will be subject to verification and approval by the ordering Department's designated representative. 2.5 SHIPPING TERMS: Prices shall include freight to City's premises, and shall be F.O.B. Destination. Vendor shall hold title to the goods until such time as they are delivered, installed and accepted by an authorized City representative. 2.6 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the Bidder is awarded a contract under this bid solicitation, the prices quoted by the Bidder on the Bid Form shall remain fixed and firm during the term of this contract; provided, however, that the Bidder may offer incentive discounts from this fixed price to the City at any time during the contractual term. 6/182008 17 of 33 City of Miami Beach ITB-29-07/08 2.7 PRE-BID CONFERENCE: A Pre-bid conference will be held on June 27, 2008 at 10:00 a.m. in the City Manager's Small Conference Room, 4th Floor, City Hall, and 1700 Convention Center Drive, Miami Beach, Florida 33139. Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-free North America) (2) Enter the MEETING NUMBER: "'2659980'` (note that number is preceded and followed by the star (*) key). 2.8 SITE INSPECTION: N/A 2.9 CONTACT PERSON: The contact person forthis Invitation to Bid is Shirley Thomas. The contact person may be reached by phone: 305.673.7490; fax: 786.394.4011; or a-mail: sthomas ,~miamibeachfl.gov. proposer, bidder, lobbyist or consultant and Procurement Staff is limited to matters of process or procedure. Requests for additional information or clarifications must be made in writing to the contact person, with a copy to the City Clerk, no later than ten (10) calendar days prior to the scheduled Bid opening date. The City will issue replies to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the deadline for responding to the Bid. Bidders should not rely on representations, statements, or explanations other than those made in this Bid or in any written addendum to this Bid. Bidders should verify with the Procurement Division prior to submitting a bid that all addenda have been received. YOU MUST FAMILIARIZE YOURSELF WITH GENERAL CONDITION 1.56, ENTITLED CONE OF SILENCE, WHICH SETS FORTH THE POLICIES AND PROCEDURES RELATIVE TO ORAL AND WRITTEN COMMUNICATIONS. 2.10 SAMPLE: The bidder shall provide upon request, a quantity of 4,000 (magnetic tickets), as a sample of the product (s) which they propose to furnish. 2.11 DELIVERY TIME: Vendors shall specify on the attached Bid Form the estimated delivery time (in calendar days) for each item. Upon delivery, all materials shall be unloaded by vendor. Delivery shall be prior to 3:30 PM, Monday through Friday within the City of Miami Beach. 2.12 LIQUIDATED DAMAGES: NIA 2.13 PERCENTAGE ABOVE VENDOR COST: NIA 2.14 DISCOUNTS (From published price lists): Bids shall be submitted on the basis of a discount from a manufacturer's published price list(s). Such published price list(s) must be common to, and accepted by, the industry in 6/182008 City of Miami Beach 18 of 33 ITB-29-07/08 general. The lists must be printed, properly identified, and dated as to issuance and effectiveness. Revised published prices list(s) may be used as a means of price adjustments. However, all bids are to be firm through September 30, 2008, and revised price list(s) will not be accepted by the City until after that date. Revised published price list(s) will be accepted only in the event of an industry-wide price change, as evidenced by the issuance of revised price lists by the manufacturer. Revised prices will not become effective until revised list(s) are submitted to the City under the vendor cover letter identifying the applicable bid number. Vendor cover letter and pricing list(s) must be dated, signed and submitted to the Procurement Director. 2.15 ESTIMATED QUANTITIES: Quantities, if stated, are for Bidders' guidance only and no guarantee is given or implied as to quantities that will be used during the contract period. Estimated quantities are based upon previous needs. Said estimated quantities may be used by the City for the purpose of evaluating the low Bidder meeting specifications. 2.16 WARRANTY: NIA 2.17 GUARANTEE: NIA 2.18 REFERENCES (PROVIDE REFERENCES, IN THE CUSTOMER REFERENCE FORM) Bidder's shall furnish the names, addresses, telephone numbers, and a-mail address of a minimum of six (6) firms or government organizations for which the Contractor is currently furnishing or has furnished, similar services. 2.19. COMPLETE PROJECT REQUIRED: NIA 2.20 FACILITY LOCATION: Material will be delivered to the Parkin~q Department 640 17 h Street Miami Beach, FL 33139 Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00 P.M. Or other locations within the City limits as requested at time of ordering. 2.21 PURCHASE OF ITEMS NOT LISTED WITHIN THIS SOLICITATION: N/A 2.22 BIDDER QUALIFICATIONS: In order for bids to be considered, bidders must submit with their bid, evidence that they are qualified to satisfactorily perform the specified service. Evidence shall include all information necessary to certify that the bidder: maintains a permanent place of business; is an authorized distributor of the items specified in their proposal; has not had just or proper claims pending against him or his firm; and has provided similar type products. The evidence will consist of listing of contracts for similar equipment that have been provided to public and private sector clients, within the last three (3) years, and letter from the manufacturer that bidder is an authorized distributor for the proposed manufacturer. 2.23 LATE BIDS: At time, date, and place above, bids will be publicly opened. Any bids or bids received after time and date specified will be returned to the bidder unopened. The responsibility for submitting abid/bid before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. 6/182008 19 of 33 City of Miami Beach ITB-29-07/08 2.24 COMPLETE INFORMATION REQUIRED ON BID FORM: All bids must be submitted on the attached Bid Form and all blanks filled in. To be considered a valid bid, the ORIGINAL AND THREE COPY of the Bid Form pages and all required submittal information must be returned, properly completed, in a sealed envelope as outlined in the first paragraph of General Conditions. 2.25 MAINTENANCE AGREEMENT: N/A 2.26 EQUAL PRODUCT: Manufacturer's name, brand name and model number are used in these specifications for the purpose of establishing minimum requirement of level of quality, standards of performance and design required and is in no way intended to prohibit the bidding of other manufacturer's items of equal material, unless otherwise indicated. Equal (substitution) may be bid, provided product so bid is found to be equal in quality, standards of pertormance, design, etc. to item specified, unless otherwise indicated. Where equal is proposed, bid must be accompanied by complete factory information sheets {specifications, brochures, etc.) and test results of unit bid as equal. The City, after evaluation of the documentation submitted, will determine if products is approved as equal to specified. 2.27 USAGE REPORTS: The City may request Annual Usage Reports from successful bidder(s), to include: item number, hem description, quantity orderedlsupplied, unitlextended costs and total dollar amount citywide and per department. 2.28 MIAMI-DADE/STATE CONTRACTS: The City reserves the right to purchase supplies such as the ones specified in this contract from Miami Dade County or State Contract Vendors should it be determined that it is in the City's best interest. 2.29 CUSTOMER SERVICE: Excellent customer service is the standard of the City of Miami Beach. As contract employees of the City, all employees will be required to adhere to the City's "Service Excellence" standards and expected to conduct themselves in a professional, courteous and ethical manner in all situations. The successful bidder's employees must work as a cooperative team of well-trained professionals, and must serve the public with dignity and respect. All business transactions with the City will be conducted with honesty, integrity, and dedication. 6/1828 20 of 33 City of Miami Beach IT&29-07/08 6/18/2008 21 of 33 City of Miami Beach ITB-29-07108 FOR THE PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB # 29-07/08 3.0 MINIMUM SPECIFICATIONS 3.1 Product 3.1.1 Spitter Tickets: As per Federal APD's master specifications for magnetic tickets used on the SST ticket issuing machine. 3.1.2 Major areas of concern are paper, dust, and how the magnetic media (tape} is fastened to the ticket and the burstability of the hinges. between the tickets. 3.1.3 Tickets must conform to the following: 3.1.3.1 Size: 2-1/8" (+- .005"} x 3-3/8" (diagonal die cut shape). 3.1.3.2 Thickness 7-pt. (.007") 3.1.3.3 Stock: White 7-pt. thermal stock must be moisture-resistant and dust-free type stock (dust will cause read/write problems). 3.1.3.4 Multiples: Tickets will be ordered in multiples of 20,000 per copy and or stock color, i.e., 20,000, 40,000, etc. 3.1.3.5 Numbering: Must be 1/4" tall, 6 digit (000-001) numbers, printed in red ink. A batch with missing or duplicated numbers will not be accepted by the City. Numbering must be guaranteed. 3.1.4 Magnetic Tape: 3.1.4.1 Must be polyester tape smoothly laminated to each ticket via adhesive guaranteeing there will be no sticking of one fold to another. (Note: mag stripe must be polyester tape applied to ticket. One (1} mil polyester barrier must be fastened via adhesive to the ticket stock and the magnetic oxide coating rests on top). 3.1.4.2 Width: The magnetic tape must be 1/4" wide (.250). 3.1.4.3 Thickness: The magnetic tape must be one (1) mil thick (+- 0) 3.1.4.4 Coercivity: The magnetic tape must have a nominal value of 300 oersteds. 3.1.4.5 Position on Ticket: Must be .288" from top edge of ticket. 3.1.4.6 Not Acceptable Magnetic Stripes Are: Slurry Stripes Printed Stripes Foil or Hot Stamp Applied Stripes (Any of the above will not be acceptable due to possible gumming of magnetic heads, read/write liability problems, and also hidden head damage). 6!182008 22 of 33 City of Miami Beach ITB-29-07/08 FOR THE PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB # 29-07/08 3.1 MINIMUM SPECIFICATIONS (CONT.) 3.1.5 Hinges: 3.1.5.1 Two (2) pertorations per hinge (perforation must go through entire stock). Hinges require a minimum burst (separation) force of 7 Ibs and a maximum burst (separation) force of 11 Ibs. Any more or less force required to burst (separate) tickets can cause damage to the transport unit. Any separation force other than 7-11 lbs. will not be acceptable. 3.1.5.2 Clean Cut: Hinges must be clean cut, properly spaced and absolutely no chad allowed to remain between the tickets. 3.1.5.3 Splices: None allowed per each individual box of five-thousand (5,000) tickets. 3.1.5.4 Packaging: Five-thousand (5,000) tickets per inner box and each inner box must be inserted in clear plastic bag taped shut for moisture protection. (Boxes to have windows so that numbered content is visible). Twenty-thousand (20,000) tickets per carton (4 inner boxes). 3.1.6 Quality Assurance Requirements: 3.1.6.1 Approved Manufacturers: All vendors must provide with their bid response a dated letter from Federal ADP approving of their quality assurance procedure. 3.1.6.2 Past Pertormance Guarantee: Vendor must submit the names of at least two (2) major airports or garages of comparable size and include a contact who will verify they have used the vendor's tickets with Federal ADP equipment (laminated magnetic tape .001" thick) continually for two years with assurance of an excellent track record for packaging, material, print quality, delivery, and magnetic read/write capability. 3.1.7 Order Quantities: 3.1.7.1 Quantities stated are for bidder's guidance only and no guarantee is given or implied as to quantities that will be used during the contract period. Estimated quantities are based upon previous needs and estimated usage for the one-year period. Said estimated quantities may be used for purposes of evaluating the low bidder meeting specifications by the City of Miami Beach. Item Quantity Description Serial Numbers 1 900,000 ea. 17th Street Garage 000-001 2 500,000 ea. 17th Street Surtace Lot 000-001 3 500,000 ea. 7th Street Garage 000-001 4 300,000 ea. 13th Street Garage 000-001 5 500,000 ea. 16th Street Garage 000-001 6 300,000 ea. 42"d Street Garage 000-001 7 120,000 ea Parking Dept. -Manual Ticket 000-001 Note: Parking Dept. -Manual Ticket (must be printed in red print) 6/182008 23 of 33 City of Miami Beach ITB-29-07/08 6/182008 24 of 33 City of Miami Beach ITB-29-07/08 PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB # 29-07108 3.1 MINIMUM SPECIFICATIONS (CONT.) 3.2.1 Scratch-off Hang Tags 3.2.1.1 Size: 3-1/4"Wx 8-3/4"L Hang-Tag including 1/2" horizontal pertoration, two-color over white paper stock with gray and black scratch-off ink. 3/16"red consecutive numbering on both parts. 3.2.1.2 Numbering: Must be 1/4" tall, 6 digit (000-001) numbers, printed in red ink. A batch with missing or duplicated numbers will not be accepted by the City. Numbering must be guaranteed. 3.2.1.3 Stock: 10-Point Kromekote 3.2.1.4 Color: Minimum of 11 colors are required forthe different types of hang tags. The City will provide camera ready logo and verbiage (all print shall be located on one side only). 3.3.1 Two Part Ticket (Numbered): 3.3.1.1 Size: 2.5" x 5.75" 3.3.1.2 Paper Stock: 100-Ib. Tag (printed on front and back) 3.3.1.3 Paper Color/Order Quantities/Numbering Sequence: 3.3.1.3.1 Color: Blue, $8.00 300,000/ea. Numbering Sequence to begin with # 000-001 3.3.1.3.2 Color: Natural, $ BLANK 160,000/ea Numbering Sequence to begin with # 000-001 3.3.1.3.3 Color: Natural, $ 5.00 900,000/ea Numbering Sequence to begin with # 000-001 3.3.1.3.4 Color: Green, $ 6.00, 300,000/ea Numbering Sequence to begin with # 000-001 3.3.1.3.5 Color: Yellow, $ 10.00 100,000/ea Numbering Sequence to begin with # 000-001 6/182008 25 of 33 City of Miami Beach ITB-29-07/08 PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB # 29-07/08 3.1 MINIMUM SPECIFICATIONS (CONT.) 3.3.1.4 Numbering: All print including numbering and City logo shall be shall be in black print front and back. Numbers must be x/x" tall, x digit (XXX-XX)C) numbers. A batch with missing or duplicated numbers well not be accepted by the City. Numbering must be guaranteed. 3.3.1.5 Packaging: Tickets must be stapled (top center) 50 tickets per pack (booklet), pertorated in middle. 3.4.1. Parking Decals: Civic, Residential, and Municipal Civic and Residential: 3.4.1.1 Quantity Estimate: 15,675 3.4.1.2 Specifications: • Various shapes • Pressure sensitive adhesive on face side only. • Inside window reflective material. • Decal type name • Expiration Date • Background color: reflective • Lettering: reflective • Series number on front. • Large hologram of zone or type on front • Outline hologram with color Municipal Decal: 3.4.1.3 Quantity Estimate: 10,000 3.4.1.4. Specifications: • "Municipal Decal" (only) -with print of picture of shoreline on front. 3.5.1. Residential Visitor Hang Tags: Residential 3.5.1.1 Quantity Estimate: 11,250 3.5.1.2 Specifications: • Visitor Parking -Rearview minor hang tag. • Inside window reflective material. • Decal type name • Expiration Date • Hologram across "City of Miami Beach" name and logo. • Background color: reflective • Lettering: reflective • Series number on front. Message to read on reverse side: WARNING! Only a bonifide quest may use this permit. The resident to whom this permit is issued to is responsible for ensuring the proper use of the permit. Misuse of this permit may result in the cancellation of the "VISITOR PASS PERMIT PROGRAM." Improper use of this visitor pass may result in the issuance of a parking citation and/or towing of the vehicle. THlS PERMIT IS NOT REPLACEABLE OR REFUNDABLE UNDER ANY CIRCUMSTAN 6/1828 26 of 33 Cfty of Miami Beach ITB-29-07108 PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB #29-07/08 Proposal Page 1 of 3 We propose to supply, F.O.B. Destination, Spitter Tickets, Scratch-off Hang Tags, Two Part Tickets, Parking Decals and Visitor Hang Tags in accordance with Bid Provisions and Specifications. Minimum order requirements, if any shall be indicated in the Bid Form. Item Description Est. Annual Qty. Per Thousand Total Grou I Spitter Tickets: 1. 17th Street Garage 900,000 ea. $ $ 2 17th Street Surtace Lot 500,000 ea. $ $ 3 7th Street and Collins 500,000 ea. $ $ 4 13th Street Garage 300,000 ea. $ $ 5 16th Street Parking Garage 500,000 ea. $ $ 6 7, 42"d Street Garage 300,000 ea. $ Parking Dept. -Manual Ticket 120,000 ea. $ Group I Total $ _ Delivery Time (after receipt of order): calendar days. Minimum order requirements, if any: $ Groua II Scratch-off Hang Tags: 8. Minimum of 11 colors required (All one time shipment) Group Delivery Time (after receipt of order): _ Minimum order requirements, if any: $ 6/182008 City of Miami Beach 37,000 ea. $ calendar days. $ II Total$_ 27 of 33 ITB-29-07/08 PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITORS HANG TAGS ITB # 29-07/08 Proposal Page 2 of 3 Item Description Est. Annual QtV. Grou III Two Part Parking Tickets: 9. Numbered 2-Part Tickets Color: Blue, $8.00 300,000/ea 10. Numbered 2- Part Ticker Color: Natural, $ BLANK 160, OOO/ea 11. Numbered 2-Part Tickets Color: Natural, $ 5.00 900, OOO/ea 12. Numbered 2-Part Tickets Color: Green, $6.00 300, OOO/ea 13. Numbered 2-Part Tickets Color: Yellow $10.00 100, OOO/ea Delivery Time (after receipt of order): _ Minimum order requirements, if any: $ 6/18/L008 City of Miami Beach Per Thousand Total $ $ $ $, $ $ $ $ $ ~ Group III Total $ calendar days. 28 of 33 IT&29-07/08 6/1 S/2008 City of Miami Beach 29 of 33 ITB-29-07108 PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB# 29-07/08 Proposal Page 3 of 3 We propose to supply, F.O.B. Destination, Parking Decals and Resident hang Tags in accordance with Bid Provisions and Specification. Minimum order requirements, If any shall be indicated in the Bid Form. Group IV Parking Decal Item Description Est. Annual Qtv per Thousand Totals 14. Civic and Residential 15,675 ea. $ $ 15. Municipal 10,000 ea. $ $ Delivery Time (after receipt of order): calendar days. Minimum order requirements, if any: $ Grou V Residential Visitor Hang Tags: Item Description Est. Annual QtV 16. Visitor Hang Tags 11,250 ea Delivery Time (after receipt of order): _ Minimum order requirements, if any: $ Group IV Total $ per Thousand $ Group V Total $ calendar days. Totals $ 6/182008 30 of 33 City of Miami Beach ITB-29-07!08 6/182008 31 of 33 City of Miami Beach ITB-29-07/08 PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB# 29-07/08 PAYMENT TERMS: NET 30. If other, specify here ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE. SUBMITTED BY: COMPANY NAME: SIGNED: (I certify that I am authorized to execute this bid and commit the bidding firm) Bidders must acknowledge receipt of addendum (if applicable). Addendum No. 1: Insert Date Addendum No. 3: insert uate Addendum No. 5: Insert Date Addendum No. 2: Insert Date Addendum No. 4: Insert Date Addendum No. 6: Insert Date NAME/TITLE(Print): ADDRESS: CITY/STATE: ZIP: TELEPHONE NO: FACSIMILE NO: FEDERAL I.D.#: SIGNED: 6tf8rz~8 32 of 33 City of Miami Beach ITB-29-07!08 PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB# 29-07/08 BID CHECK LIST To ensure that your bid is submitted in conformance with the Contract Documents, please verify that the following items have been completed and submitted as required. X Original and three copies of bid (including all submittal information) General Conditions Section 1.1 X Execution of Bid General Conditions Section 1.2 N/A Equivalents/Equal Product General Conditions Section 1.10 Special Conditions Section 2.24 Insurance and Indemnification (including Insurance Checklist) N/A General Condition Section 1.26 General Conditions Section 1.58 Bid Guaranty/Pertormance Bond NIA General Condition Section 1.27 N/A Warranty General Condition Section 2.17 N/A Product/Catalog Information Special Conditions Section 2.15 X References Special Conditions Section 2.18 and Pages 28,29 X Bidder Qualifications Special Conditions Section 2.22 X Minimum to Specifications Special Conditions Section 3.0 Contractor's Questionnaire X (Page 30,31) sn arzooa City of Miami Beach 33 of 33 ITB-29-07/08 PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB # 29-07/08 CUSTOMER REFERENCE LISTING Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of six (6) firms or government organizations for which the Contractor is currently furnishing or has furnished, similar services. 1) Company Name Address Contact Person/Contract Amount Telephone No. Fax No. E-mail 2) Company Name Address Contact Person/Contract Amount Telephone No. Fax No. E-mail 3) Company Name Address Contact Person/Contract Amount Telephone No. Fax No. E-mail 6/18!2008 34 of 33 City of Miami Beach ITB-29-07/08 PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB-29-07/08 CUSTOMER REFERENCE LISTING (CONTD.) 4) Company Name Address Contact Person/Contract Amount Telephone No. Fax No. E-mail 5) Company Name Address Contact Person/Contract Amount Telephone No. Fax No. E-mail 6) Company Name Address Contact Person/Contract Amount Telephone No. Fax No. E-mail 6/18/2008 City of Miami Beach 35 of 33 ITB-29-07!08 6/182008 36 of 33 City of Miami Beach ITB-29-07!08 PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB- 29-07/08 CONTRACTOR'S/ BIDDER'S QUESTIONNAIRE NOTE: Information supplied in response to this questionnaire is subject to verification. Inaccurate or incomplete answers maybe grounds for disqualification from award of this bid. Submitted to The Mayor and City Commission of the City of Miami Beach, Florida: By Principal Office How many years has your organization been in business under your present business name? Does your organization have current occupational licenses entitling it to do the work/service contemplated in this Contract? Please state license(s) type and number: Include copies of above licenses and certificates with bid. Have you ever had a contract terminated due to failure to comply with contractual specifications? If so, where and why? In what other lines of business are you financially interested or engaged? Give references as to experience, ability, and financial standing 6/182D08 37 of 33 City of Miami Beach ITB-29-07108 PURCHASE OF SPITTER TICKETS, SCRATCH-OFF HANG TAGS, TWO PART TICKETS, PARKING DECALS AND VISITOR HANG TAGS ITB- 29-07/08 CONTRACTOR'S /BIDDER'S QUESTIONNAIRE (CONTD.) Vendor Campaign Contribution(s): a. You must provide the names of all individuals or entities (including your sub-consultants) with a controlling financial interest. The term "controlling financial interest" shall mean the ownership, directly or indirectly, of 10% or more of the outstanding capital stock in any corporation or a direct or indirect interest of 10% or more in a firm. The term "firm" shall mean any corporation, partnership, business trust or any legal entity other than a natural person. Individuals or entities (including our sub-consultants) with a controlling financial interest: have have not contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. Please provide the name(s) and date(s) of said contributions and to whom said contribution was made. I HEREBY CERTIFY that the above answers are true and correct. (SEAL) (SEAL} 6/182008 38 of 33 City of Miami Beach ITB-29-07/08 m MIAMIBEACH Cety saf pt~LicrnYe's B~eaeRt, 'I 700 Conventi.n Cerie:' i)rive, hAiami 8eacii, Flordc: 3;i139, NJ~rJNi.i111amitieaCk~".~:c~v PE2~JCUFI:MEhJ[ UIVISIO~ Tel: 305.673.7490 ,Fax: 786.394.401 1 June 18, 2008 To: Phone: Fax: E-mail: Subject: Performance Evaluation of Number of pages including cover: 2 To Whom It May Concern: The City of Miami Beach ha§ implemented a process that collects past performance information on companies that provide Supply and Delivery of Spitter Tickets, Scratch-Off hang Tags, two Parts Tickets Parking Decals and Visitor Hang Tags information will be used to assist City of Miami Beach in the procurement. The group or individual listed in the subject line has chosen to participate in this program. They have listed you as a past client that they have done work for. Both, the group or individual and City of Miami Beach would greatly appreciate you taking a few minutes out of your busy day to complete the accompanying questionnaire. Please review all items in the following attachment and answer the questions to the best of your knowledge. If you cannot answer a particular question, please leave it blank. Please return this questionnaire to Shirley Thomas by July17, 2008 at 3:00 p.m. by fax: 786.394.4011; or a-mail sthomasc'")_miamibeachfl.gov. Thank you for your time and effort. ~~ ~~ f " :. Gus Lopez, CPPO Procurement Director 6/18!2008 39 of 33 City of Miami Beach ITB-29-07/08 m ~.IAMBEACH C'st~r a4 ,4dkiami BeacFe, 1700 Crnwenfii. r, eroh:r Orivc; Miami Beach, f-iorclr. 31136, ww~v.miamil.~earh?:.gov PF:OCI;REPRENT CGI~lISIGI~ Tel: 305.673.7490, Fax: 786.394.401 1 PERFORMANCE EVALUATION SURVEY Crroup or individual Name: Point of Contact: Phone and a-mail: ou or individual (10 means you are very satisfied ands ~~Ce) e~ you Please evaluate the performance of the gr p about hiring them again, and 1 is if you would=never hire them again because of very Po P don't know, please leave blank. CRITERIA UNIT NO Ability to fill purchase orders accurately (1-10) 1 Ability to maintain delivery schedule (on-tune /conforming to (1.10) 2 re fated delive hours or earl manage (includes responses and ~ t i (1_10) o tS Professionalism and abil 3 rom t a mens to su liers and subcontractors 1_10 4 Professionalism of delivery services (1-10) 5 Condition of products at delivery 1-10 6 7 ali of Products Abili to rovide roducts under emer enc conditions erformance and quality of n d 1-10 10 p o Overall customer satisfaction base ) (1 _ 8 products Overall Comments: Agency or Contact Reference Business Name Contact Name: Contact Phone and a-mail: Date of Services: Dollar Amount for Services: Please fax this questionnaire to Shirley Thomas at 786-394-4011 40 of 33 ITB-29-07/08 6/18/2008 City of Miami Beach