Rave Grave Grant
MEMBER AGENCIES:
Miami Beach Police Department
US Drug Enforcement Administration
Coral Gables Police Department
North Miami Beach Police Department
Miami Police Department
OPERATION RAVE GRAVE
C/O MIAMI BEACH POUCE DEPARTMENT
STRATEGIC INVESTIGATIONS UNIT
1100 WASHINGTON AVENUE, MIAMI BEACH, FLORIDA 33139
PHONE: 305673-7806 FACSIMILE: 305673-7818
JUNE 14, 2001
HIDTA Assistance Center
8245 NW 53rd Street
Suite 101
Miami, FL 33166
Re: Cooperative Agreement # of I1PMIP5118
Ladies and Gentlemen:
The HIDTA grant for Rave Grave (2001) received ONDCP approval. Appended is
the award letter acceptance, acknowledging the grant criterion. Please contact me at
305673-7806 if you have any questions. Thanking you in advance.
Yours truly,
Jason Psaltides
Initiative/ Grant Coordinator
Cf:
LT John Bambis
Michael Samberg, Police Grants
Estrella Pena, MBPD Budget
Robin Henson, Services
Mercy Williams, City Hall
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF NATIONAL DRUG CONTROL POLICY
Washington, D. C. 20503
May 31, 2001
Mr. Jason Psaltides
Miami Beach Police Department
1100 Washington Avenue
Miam Beach, FL 33139
Dear Mr. Psaltides:
We are pleased to inform you that an Award, Grant Number #IlPMIP5ll8, has been
approved in the amount of$180,320.00. This award to the Miami Bead} Police
Department will support Operative Rave Grave initiative(s) at the Miami High Intensity
Drug Trafficking Area (HIDTA).
The original and one copy of the Award with Special Conditions are enclosed. If you
accept this award, sign both the Award and Special Conditions and return a copy to The
National HIDTA Assistance Center in Miami. Keep the original copy of the Cooperative
Agreement A ward and Special Conditions for your file.
By accepting this award, you assume certain administrative and financial responsibilities
including the timely submission of all fmancial and programmatic reports, resolution of all
interim audit findings, and the maintenance of a minimum level of cash-on-hand. Should
your organization not adhere to the terms and conditions of this award, it is subject to
termination for cause or other administrative action as appropriate.
If you have any questions pertaining to this grant award, please feel free to contact Phuong
DeSear at 202-395-6739.
Sincerely,
~~,..:(;,^
National HIDT A Director
Enclosures
Executive Office of the President AWARD
Office of National Drug Control Policy Cooperative Agreement Page J.. of -2
1. Recipient Name and Address 4. Award Number: IlPMIP5118
Miami Beach Police Department
1100 Washington Avenue
5.Project Period: 2/1/2001 to 1/31/2002
Miam Beach, FL 33139 Budget Period: 2/1/2001 to 1/31/2002
IA. Recipient IRS/Vendor No. 6. Date: 5/31/2001 7. Action
2. Subrecipient Name and Address 8. Supplement Number IJ;] Initial
o Supplemental
.
2A. Subrecipient IRS/Vendor No. 9. Previous Award Amount
3. Project Title 10. Amount of This A ward $180,320.00
Operative Rave Grave initiative(s)
11. Total Award $180,320.00
12. SpecIal ConditIOns (Check, if applicable)
[8] The above Cooperative Agreement is approved subject to such conditions or limitations as are set
forth on the attached -2. page(s).
9. Statutory Authority for Grant: Public Law 106-554
AGENCY APPROVAL RECIPIENT ACCEPTANCE
14:!ypeaName anaTfffe of ApprovmgDNDCP 15. TypectName aiid-Title 01 AuthOrIzed ReCipient
Official Official
Kurt F. Schmid Mr. Jason Psaltides
Office of National Drug Control Policy Miami Beach Police Department
~.nature of Ap~roving O_NDCP Official 17. Signature of Authorized Recipient Date
",,/) ~\I...dOI
~~h~{A s:t:..;y (Jl Oo.Q.:G:: ~
Agency Use Only
18. Accounting Classification Code
19. HIDTAAWARD
Office of National Drug Control Policy
Attachment to Award # IlPMIP5118
Page 2 of6
Award Recipient: Miami Beach Police Department
HIDTA:
Miami
Initiative:
Operative Rave Grave initiative(s)
Project Contact: Mr. Tim Wagner
Award Amount: $180,320.00
Award Period: 211/2001 to 1/31/2002
ONDCP Contact:
All requests for payment and inquiries should be submitted to:
The National HIDTA Assistance Center
8401 Northwest 53rd Terrace, Suite 208
Miami, Florida 33166
(305) 716-3270
A. Conditions
1. The award is based on the detail budget attached to the application submitted for
this initiative. This is your approved budget for the initiative and any deviation must
comply with the reprogramming requirements as set forth in the ONDCP Guidelines.
B. General Provisions
1. This award is subject to:
a. the Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments, also known as the "Cornmon
Rule",
b. the Certifications Regarding Lobbying, Debarment, Suspension and Other
Responsibility Matters; Drug-Free Workplace Requirements; Federal Debt
Status, and Nondiscrimination Statutes And Implementing Regulations.
c. the audit requirements ofOMB Circular A-133,
d. the cost principles contained in OMB Circular A-87, and
e. the administrative guidelines contained in ONDCP's Financial and
Administrative Guidelines.
Office of National Drug Control Policy Attachment to Award #
IlPMIP5118
Page 3 of6
2. Payment Basis
OMB Standard Form 270 - Request for Advance or Reimbursement" shall be used to
request payment. Copies of invoices, payroll registers, and canceled checks must
accompany the SF 270 to provide documentation for the reimbursement request. Request
for advances will be accompanied by detail specifying the obligation. Documentation of
how the advance was spent must be submitted before another advance or reimbursement
can be requested. Funding for this award is authorized to be paid on a monthly basis.
Payments will be made via Electronic Fund Transfer to the award recipient's bank account.
Recipients are therefore requested to provide the following information in Block 10 of the
SF 270: bank name, bank address, bank telephone number, point of contact at the bank,
American Bankers Association (ABA) number, and account number. This will provide the
banking information needed to make payments to the proper bank account. The bank must
be FDIC insured. It is desirable that the bank be a member of the Federal Reserve System.
The account must be interest bearing. (All payments greater than $25,000 must be made
by EFT. Recipients must request a waiver from this provision for payments less than
$25,000).
Except for interest earned on advances of funds exempt under the Intergovernmental
Cooperaction Act (31 D.S.C. 6501 et seq.) and the Indian Self-Determination Act (23
D.S.C. 450), grantees and subgrantees shall promtly, but at least quarterly, remit
interest earned on advances to ONDCP. The grantee or subgrantee may keep interest
amounts up to $100 per year for administrative purposes. (21 CFR Section 1403.2li)
3. Reporting Requirements
Financial Status Reports (OMB Standard Form 269) will be required quarterly during the
award period and at the end of the award. Performance reports will be required as
specified in the Program Guidance.
Note that the final financial reports should be cumulative for the entire award period.
Performance Reports: Due as specified in the Program Guidance.
Financial Status Reports (OMB Standard Form 269) should be submitted to Office of
National Drug Control Policy, 750 17th Street, NW, Washington DC 20503. Attn:
Phuong DeSear, Room 538. Phone: 202-395-6739, Fax: 202-395-5176.
Office of National Drug Control Policy Attachment to Award #
IlPMIP5118
Page 4 of 6
Special Conditions
HIDT A Cooperative Agreements
The following special conditions are incorporated into each award document.
1. In order to provide for compatibility, integration, coordination, and cost
effectiveness in the use, procurement, and operation of ADP systems, equipment, and
software, recipients are encouraged and authorized to enter into joint purchase or service
agreements on a reimbursable or nonreimbursable bases with other HIDT A award
recipients. Award recipients are authorized and encouraged to enter into joint purchases or
service agreements with other HIDT A award recipients.
2. No federal funds shall be used to supplant state or local funds that would otherwise
be made available for project purposes.
3. The operating principles found in 28 CFR Part 23, which pertain to information
collection and management or criminal intelligence systems, shall apply to any such
systems supported by this award.
4. Prior to expenditure of confidential funds, the award recipient or subrecipient shall
sign a certification indicating that he or she has read, understands, and agrees to abide by
all of the conditions pertaining to confidential fund expenditures as set forth in Attachment
B to the ONDCP Financial and Administrative Guide for Cooperative Agreements. This
certification should be submitted to the Assistance Center.
s. The award recipient agrees to account for and use program income, including but
not limited to asset forfeitures, in accordance with the "Common Rule" and the ONDCP
Financial and Administrative Guide for Cooperative Agreements. Moreover, the use of
program income must be consistent with the National Drug Control Strategy.
6. Where furniture has been approved in the budget, the recipient will make every
effort to utilized existing State and local surplus property prior to the purchase of any
furniture, including computer furniture or items of similar nature.
7. The award recipient may not use designated aircraft assigned to HIDT A-approved
task operations and initiatives for the transport of VIP Executive(s) or similar
circumstances not relating to the goals and objectives of state and local law enforcement
programs.
8. The budget submitted with the proposal is approved.
Office of National Drug Control Policy Attachment to Award #
IlPMIP5118
Page 5 of6
Reprogramming between budget categories within the same agency and initiative requires
the approval of the respective HIDTA Director and must be in accordance with procedures
established by the Executive Committee.
Reprogramming of funds between agencies or initiatives requires the written approval of
the ONDCP HIDTA Office, regardless of the dollar value of the reprogramming.
In all cases the recipient is responsible for maintaining detailed records of the
reprogramming activities and forwarding notification to your HIDT A Director regarding
reprogramming activities as they occur.
9. The recipient agrees to comply with the organizational audit requirements ofOMB
Circular A-133, "Audits of State and Local Governments." The management letter must
be submitted with the audit report. Audits must be submitted no later than thirteen (13)
months after the close of the recipient organizations audited fiscal year. The submission of
the audit report shall be as follows:
An original and one copy shall be sent to the cognizant Federal Agency. Also, a
copy of the audit report shall be sent to Office of National Drug Control Policy,
750 17th Street, NW, Washington DC 20503. Attn: Phuong DeSear, Room
538. Phone: 202-395-6739, Fax: 202-395-5176.
10. The recipient agrees to submit operation reports as defined in the Current Year
Program Guidance.
II. Equipment acquired under the grant program must be used by the recipient in the
program or project for which it was acquired as long as needed, whether or not the project
or program continues to be supported by Federal funds. When no longer needed for the
original program, the equipment may be used in other activities supported by the Federal
agency. The recipient may dispose of the original equipment when no longer needed or
supported by the grantor agency.
Inventory lists must be supplied to the HIDT A Director to facilitate the sharing of
equipment within and between the HIDT As. Items to be inventoried include
Communications, Computer & Related Equipment, Surveillance Equipment, Photo,
Vehicles, Video, and Weapons.
12. The recipient will be permitted to designate funds that would be matched or shared;
however, these matched or shared funds will not constitute an obligation on behalf of the
recipient.
Office of National Drug Control Policy Attachment to Award # IlPMIP5118
Page 6 of6
13. Budget item submissions for equipment and other contract items are accepted as
best estimate only and are not deemed approved at that price. Recipients are required to
assure such items are not currently available, are not duplicative or excessive, and should
make market surveys and obtain the best prices available.
14. The recipient acknowledges that failure to submit an acceptable Equal Employment
Opportunity Plan (if recipient is required to submit one pursuant to 28 CFR section
42.302), that is approved by the Office of Civil Rights, is a violation of its Certified
Assurances and may result in the suspension of the drawdown of funds.
20. The recipient agrees to complete and keep on file, as appropriate, Immigration and
Naturalization Service Employment Eligibility Verification Form (1-9). This form
is to be used by recipients of federal funds to verify that persons are eligible to work
in the United States.
RECIPIENT ACCEPTANCE OF SPECIAL CONDITIONS
Jason Psaltides
Typed Name
SGT / Grant Coordinator
Title afLJG 0 p;.. Q Q-?
(Sign e)
14 JUN 2001
Date
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Budget Detail Report
HIDTA Location: Miami
Task Force: Operation Rave Grave
Recipient Agency: Miami Beach Police Department
Resource Agency: Miami Beach PD
Fiscal Year: 2001
Grant: llPMIP5118
Overtime: Position
Reprogram from Miami TF I I PMIP586 offfieer pool
Hours Rate
1.00 160,633.00
Total Overtime:
Amount
$160,633
$160,633.00
Other: Purpose
Reprogram from Miami TF IlPMIP586 PE/P
Page 1 of 1
Amount
$19,687
$19,687.00
Total: 5180,320
Total Other:
Executive Office of the President AWARD
Office of National Drug Control Policy Cooperative Agreement Page ...L of -2
1. Recipient Name and Address 4. Award Number: II PMIP5 I 18
Miami Beach Police Department
1100 Washington Avenue
5.Project Period: 2/112001 to 1/3112002
Miam Beach, FL 33139 Budget Period: 2/1/2001 to 1/31/2002
IA. RecipientIRSNendorNo. 6. Date: 5/311200 I 7. Action
2. Subrecipient Name and Address 8. Supplement Number ~ Initial
. o Supplemental
2A. Subrecipient IRSNendor No. 9. Previous Award Amount
3. Project Title 10. Amount of1bis Award $180,320.00
Operative Rave Grave initiative(s)
II. Total Award $180,320.00
Ll. :special cona1l10ns l cnecl<, II appllcaDle)
o The above Cooperative Agreement is approved subject to such conditions or limitations as are set
forth on the attached ...i. page(s).
9. Statutory Authority for Grant: Public Law 106-554
AGENCY APPROVAL RE .1 ACCEPTANCE
14. lypea Name and Title of Approvmg 15. Typed Name and Title otAuthonzed ReCipient
Official Official
Kurt F. Schmid Mr. Jason Psaltides
Office of National Drug Control Policy Miami Beach Police Department
~~ture of AP:,rOVing ~NDCP Official 17. Signature of Authorized Recipient Date
v/~h~(~ 5:~~
Agency Use Only
18. Accounting Classification Code
19. HIDTAAWARD
~