Seraphic Fire, Inc.
~ MIAN11 BEACH
City of Miami Beach Cultural Affairs Program and Cultural Arts Council
Fiscal Year 2008/09 Cultural Affairs Grant Agreement
This Grant Agreement is entered into this 1~ day of , 2008, between the City of Miami Beach, Florida
(the City), and (Grantee).
Article I /Grant Description
1. Grantee: Seraphic Fire, Inc.
Grant Contact: Gabrielle Tinto
Address: 536 Coral Way
City, State, Zip: Coral Gables, FI 33134
Phone, fax, a-mail : (305) 476-0260, (305) 445-2570, info@seraphicfire.org
2. Grant amount: $ 19,142 50% paid upon execution of this Agreement. Remaining 50%
paid upon completion of Project and submission and approval of Final Report.
3. Project description: See Exhibit 1, attached hereto
4. Itemized budget: See Exhibits 2-A Project Budget and 2-B Grant Budget, attached hereto
5. Contract deadline: October 27, 2008
6. Expenditure deadline: September 30, 2009
7. Project completion date: September 30, 2009
8. Final Report deadline: Must be postmarked or delivered no later than 45 days after Project
completion date.
IN WITNESS WHEREOF, the parti hereto have executed this Agreement this ~ day of ~~ Oe)' , 2008.
atti Herrera Bowst~, Mayor Signatur
_. ~ .f
Atte~ .
STATE OF FL IDA OF MIAMI- DADE
Robert Parcher, City Clerk I d d b f
(Grantee's Cor orate Seal Here)
GRANTEE:
The foregoing instr~~u^^menat was acknow a ge a ore me
this~~day of (l c :1`d ~, F: v ~ 2008, by
of
a not-for-profit
corporation~She i~ ersonall own to me or has
produced as
identification.
Signature of Notary Public
Feder 5426 Notary Name: Maria Elena Val
APPROVED AS TO ~°~~~
Notary Public, State of Florida hIYCO~ItSS(ON~OD459261
BY:
Patri k D uigley, Artistic Direc~o~OR EXECUTION ~0 ~~~
My Commission Expires:
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mey ~ p~yC' ~
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Article II /General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant to the City's Cultural Affairs Program Manager or his Designee.
2. Project Description: The Grantee may only use the Grant for the purposes that are specifically
described in the Project Description, attached hereto as Exhibit No. 1. All expenditures will be subject to the
terms of this Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B.
Line item changes to said Budget shall not exceed ten percent (10%) per category, so long as said
expenditures do not exceed the total amount of Grant funds. Notwithstanding the preceding sentence,
amendments to the itemized Grant Award Budget in Exhibit 2-B shall not be permitted without the prior written
consent of the Cultural Affairs Program Manager or his Designee. Said requests shall be made in advance, in
writing, detailing and justifying the need for such changes.
3. Reports: This Grant has been awarded with the understanding that the described Project will enhance
and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its
purpose, the Grantee must supply the Cultural Affairs Program Manager or his Designee with a written final
report documenting that the Grantee has fulfilled all requirements. This report is to be received by the Cultural
Affairs Program Manager or his Designee within 45 days of the Project's completion date. Grantees
completing their Project by Fiscal Year End, September 30, 2009, must submit their final reports no later than
November 15, 2008.
4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article I-2
(subject to the restrictions in Article I-2). By making this Grant, the City assumes no obligation to provide
financial support of any type whatever in excess of the total Grant amount. Cost overruns are the sole
responsibility of the Grantee. The Grant funds will be supplied to the Grantee subsequent to the Mayor and
City Commission's approval of the award, and execution of this Agreement by the parties hereto.
5. Program Monitoring and Evaluation: The Cultural Affairs Program Manager or his Designee may
monitor and conduct an evaluation of operations and the Project under this Grant, which may include visits by
City representatives toobserve the Project or Grantee's programs, procedures, and operations, or to discuss
the Grantee's programs with the Grantee's personnel.
6. Bank Accounts and Bonding: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in
writing to the Cultural Affairs Program Manager or his Designee with the identity and title of individuals
authorized to withdraw or write checks on Grant funds.
7. Accounting and Financial Review: The Grantee must keep accurate and complete books and records
of all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These
books and records, as well as all documents pertaining to payments received and made in conjunction with this
Grant, such as vouchers, bills, invoices, receipts and canceled checks, shall be retained in Miami-Dade County
in a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure
Deadline specified in Article I-5. These books, records, and documents may be examined by the Cultural
Affairs Program Manager or his Designee or his Designee at the Grantee's offices during regular business
hours and upon reasonable notice. Furthermore, the Cultural Affairs Program Manager or his Designee may, at
the City's expense, audit or have audited, upon reasonable notice, all the financial records of the Grantee,
whether or not purported to be related to this Grant.
8. Publicity and Credits: The Grantee must include the City of Miami Beach logo and the following
credit line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural
Arts Council. Failure to do so may preclude future grant funding from the City in the same manner as if
Grantee defaulted under this Agreement, pursuant to Article II-12.
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9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers,
employees, agents and instruments from any and all liability, losses or damages, including attorneys' fees and
costs of defense, which the City or its officers, employees, agents and instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or
resulting from the performance if this Agreement by the Grantee or its employees, agents, servants, partners,
principals or subcontractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend afl claims, suits or actions of any kind or nature in the name of the City, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may
issue thereon. Grantee expressly understands and agrees that any insurance protection required by this
Agreement, or otherwise provided, shall in noway limit the responsibility to indemnify, keep and save harmless
and defined the City or its officers, employees, agents and instrumentalities as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee
entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one person
which exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when totaled with all
other claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed
the sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of
action which may arise as a result of the negligence of the Grantee entity.
10. Assignment: The Grantee is not permitted to assign this Grant, and any purported assignment will be
void, and shall be treated as an event of default pursuant to Article II-12.
11. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of
Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and
Chapter 2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference as
if fully set forth herein.
12. Default/Termination Provisions: In the event the Grantee shall fail to materially conform with any of the
provisions of this Agreement, the Cultural Affairs Program Manager or his Designee may terminate this
Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days
written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement.
Further, in the event of termination, the Grantee shall be required to immediately repay to the City all portions
of the Grant which have been received by the Grantee, as of the date that the written demand is received.
In the event that this Grant is terminated and the Grantee is requested to repay all or a portion of the
Grant funds because of a breach of this Agreement, the following terms will apply:
a. For First-time violations -Grantee shall be required to submit a final report with documentation
of expenditure of all grant awards already received (first half) prior to the termination date. If such report is
not approved by the Cultural Affairs Program Manager or his Designee, at his sole discretion, Grantee
shall be required to immediately return all grant funds received in full to the City of Miami Beach. Grantee
will not receive remainder of this Grant award.
Additionally, Grantee will be ineligible to apply and/or receive a grant in the subsequent City fiscal
year. However, Grantee will be allowed to apply for future fiscal year's grants programs.
b. For more than First-time violations -Any future compliance infractions by Grantee will be
considered by the City, through its Cultural Affairs Program Manager or his Designee, on a case-by-case
basis. As part of his consideration, the Cultural Affairs Program Manager or his Designee shall obtain the
recommendation of the Cultural Arts Council, but the final decision as to whether Grantee may be allowed
to apply for future grants shall remain within the sole discretion of the City.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of
the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15)
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days after the Expenditure Deadline; if such funds have been committed but not expended, the Grantee must
request in writing from the Cultural Affairs Program Manager or his Designee an extension of the Expenditure
Deadline which, if approved, shall be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand
by delivering to the Cultural Affairs Program Manager or his Designee a certified check for the total amount
due, payable to the City of Miami Beach, Florida.
These provisions do not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. Indulgence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or
failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or
any portion of this Agreement either at the time of the breach of failure occurs or at any time throughout the
term of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be effective when delivered in
person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article I-1 of
this Agreement, and to the City when addressed as follows: Gary Farmer, Cultural Affairs Program Manager,
City of Miami Beach Dept. of Tourism and Cultural Development, 1700 Convention Center Drive, Miami Beach,
Florida 33139-1819.
15. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Represents Total Agreement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within this
agreement and its attachments, are to be considered in construing its terms. No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate
action by the Mayor and City Commission.
Article III /Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and services recommended for
support. As such, use of these funds for any program component not meeting this condition will be considered
a breach of the terms of this Agreement and will allow the City to seek remedies including but not limited to
those outlined in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No. 92-2824, as
amended from time to time, prohibiting discrimination in employment, housing and public accommodations on
account of race, color, national origin, religion, sex, sexual orientation, handicap, marital status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove
barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities
that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
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opportunity and services without discrimination on the basis of any disability.
19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for
any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in state court, and the U.S.
District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT,
Grantor AND Grantee EXPRESSLY WAIVE ANY RIGHTS
EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING
OUT OF, THIS AGREEMENT.
-The remainder of this page is left intentionally blank-
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Exhibit 1 /Revised Project Description
Organization: «Grantee»
Completely describe Project approved by the Grants Panel and in a separate narrative detail all revisions
to the Project based upon the City Commission approved award. Please be as specific as possible; name
of event, specific dates, venues, times, artists, etc. Use extra page if necessary.
Project description as approved by Grants Panel:
What: The 16 voice Seraphic Fire (SF), Miami's only professional chamber choir, along with the Seraphic
Fire's Chamber Orchestra, Firebird, will present 5 programs of rarely performed choral and vocal music in
Miami Beach.
Where: Concerts will take place at Miami Beach Community Church (MBCC) on Lincoln Road Temple
Emanu-EI (TE) on Washington Avenue.
WHEN THE SAINTS GO MARCHING IN Nov. 1, 2008, 8:00 pm MBCC
Seraphic Fire
The music of New Orleans is a cultural gumbo, incorporating Jazz standards, traditional hymns, Cajun
ballads and the music of Soul legends. From Just a Closer Walk With Thee and Mahalia Jackson's
Didn't It Rain, to Randy Newman's Louisiana 1927, Seraphic Fire and New Orleans legal activist Bill
Quigley walk through the sorrows and joys of apost-Katrina Crescent City as they recreate a New
Orleans Jazz funeral.
IKON Feb. 15, 2009, 4:00 pm Seraphic Fire MBCC
Two years after Rachmaninoff wrote his famous Vespers in 1915, the Russian Revolution silenced
sacred music and the voice of the Russian Orthodox Church. Today, one hears a resurgence in the
glorious Orthodox musical tradition. John Tavener's Greek Orthodox inspired compositions and Arvo
Part's reverent treatment of Church Slavonic hearken back to the glory of Orthodox composition
typified by Rachmaninoff, Tchaikovsky and Bortniansky.
PORTRAIT OF A MOTHER April 19, 2009, 4:00 pm MBCC
Soloists from Seraphic Fire and the Firebird Chamber Orchestra
"Deathbed Conversion Spawns Masterpiece!" Rumors surrounding Giovanni Pergolesi's untimely
passing at a cloistered monastery in 1736 catapulted an already masterfully constructed work to
musical stardom. While we now know that Pergolesi composed his Stabat Mater long before his
illness and death, the lore surrounding this intimate musical description of the Virgin Mary has kept
this gorgeous piece in constant performance since its composition.
THE JEW AND THE GENTILE May 18, 2009, 4:00 pm TE
Seraphic Fire with members of the Firebird Chamber Orchestra At a time when Jews were confined to the
ghettoes of Italy, Salamone Rossi broke through the theological prejudices of 16th and 17th century Italy to
revolutionize and ignite the musical world around him. His close relationship with Catholic composer
Claudio Monteverdi inspired his vibrant music making, and propelled him to becoming the father of modern
Jewish composition.
FAURE'S REQUIEM AND THE FIN DE SIECLE Sept. 20, 2009 4:00 pm
Seraphic Fire
Gabriel Faure's haunting Requiem inspired a generation of composers. From the impressionistic
harmonies of Debussy and Ravel to the reverent-yet-innovative style of Maurice Durufle, Requiem
was the spark that pushed French compositional style into the 20th century.
These programs are new to Seraphic Fire and have not been previously performed in Miami Beach.
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Who: Target Audience- The target audience for Seraphic Fire's Miami Beach programs is the general
population of Miami Beach and Miami-Dade County. Key Personnel: (see attached staff bios) Patrick
Dupre Quigley is the founding Artistic Director and conductor of Seraphic Fire. Joanne N. Schulte is
president of Seraphic Fire and directs all fundraising activities. Gabrielle Tinto serves as Director of
External Affairs for Seraphic Fire. Maria Elena Valdes is Seraphic Fire's new Artistic Administrator.
Principal Artists: Seraphic Fire hires up-and-coming professional singers and instrumentalists from
within South Florida and across the United States. Alumni of Seraphic Fire are now performing with
the Metropolitain Opera, Santa Fe Opera, Utah Opera, the New York Collegium, and the Tiffany
Consort, to name a few.
Why this performance season should be funded: 1) Seraphic Fire brings rarely performed
masterpieces and never performed new works to Miami Beach in auser-friendly atmosphere. 2) Seraphic
Fire fosters young singers from around the country, giving a launching point for the careers of up-and-
coming artists. 3) Seraphic Fire proves that a sound and thrifty business style modeled on for-profit
organizations is the future of economically sound arts institutions. 4) Seraphic Fire was the only
ensemble to be listed 3 times in the Miami Herald's Top Ten Classical Music Performances of 2005.
5)Miami Beach is already well established as a hub of young Pop, Latin, and Hip-hop music talent. The
continued growth of Seraphic Fire will enhance Miami Beach's image as a hub for young CLASSICAL
music talent. 6)By specifically engaging young professional musicians, Seraphic Fire cultivates and
shapes the careers of young emerging singers, giving them a forum to present and develop their talents:
alumni of Seraphic Fire are now performing with the Metropolitain Opera, Santa Fe Opera, Utah Opera,
the New York Collegium, and the Tiffany Consort, to name a few.
Project description as revised (if applicable) based upon the City Commission approved award:
Changes to projects awarded under the Artistic Disciplines program must still adhere to the requirement
that the work is new or has never before been presented in Miami Beach.
There have been no revisions to this project.
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Exhibit 2-A: Project Budget /Revised Total Project Budget
Name of organization: «Grantee»
Date(s) of Project: 10/01/08 - 9/30/09
Attach a copy of the total Project budget or list cash expenses and cash revenues
specifically identified with your program, project or events. Round off all numbers to the
nearest dollar.
EXPENSES REVENUES
CASH IN-KIND CASH IN-KIND
Personnel -artistic 119 190 Admissions 64 536
Personnel -technical 0 Contracted services 31 000
Personnel -administration 66 000 15 000 Tuitions 0
Outside artistic fees/services Corporate support 20 000 5 000
Outside other fees/services 25 642 5 000 Foundation support 25 000
Marketing/Publicity 30 000 Individual support 80 712 15 00
Space rental 2 500 15 000 Government grants 34 142
Travel 29 200 20 000 Federal
Utilities 3 000 State 20 000
Equipment rental 1 000
Office supplies 3 000
Insurance/Security 22 000
Other Costs: (Itemize below) Other Contributions (Itemize below)
Accounting 5 000 CD Sales 10 000
CD Production 3 000
City of Miami Beach Grant Award 19 142
Total cash expenses 304 532 Total cash rev enues $304.532
Total in-kind expenses 60 000 Total in-kind revenues 60 000
Total project expenses 364 532 Total project revenues $364,532
CASH 8~ IN-KIND CASH & IN-KIN D
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Exhibit 2-B: Project Budget /Revised Grant Award Budget
Name of organization: «Grantee»
Date(s) of Project: 10/01/08 - 9/30/09
Grant Award: $19,142
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may
only be spent within budget categories declared below. Line item changes to said Budget shall not
exceed ten percent (10%) per category, so long as said expenditures do not exceed the total amount of
Grant funds
Grant Expenses
Personnel -artistic 19 142 Equipment Rental
Personnel -technical Space rental (Performance
Related Only)
Outside artistic fees Insurance (Performance
Related Only)
Marketing/Publicity Total Other Costs (itemize
Below)
Printing
Description Amount
Postage
In County Travel
TOTAL (must equal grant award): 19 142
Grant requirements
Grant funds must be spent within budget categories agreed upon in grant agreement.
All publications associated with City of Miami Beach cultural grant support must include the City of Miami
Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural Arts
Council. "
Allowable Grant Expenditures as Relates to Grant Project:
• Artistic and technical fees directly related to the proposed program or event
• Production costs related to the proposed program, project or event
• Honoraria
• Equipment rental and expendable materials
• Marketing
• Publicity
• Local travel and transportation costs related to proposed program, project or event. Local travel is
defined as travel within the Miami Dade County area
• Equipment rental and personnel necessary to provide program accessibility as mandated by the
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Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
Grant Use Restrictions (grant funds may not be used towards):
• Remuneration of City of Miami Beach employees for any services rendered as part of a project
receiving a grant from Cultural Affairs grants programs
• Administrative salaries or fees
• "Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of
rental.
• City of Miami Beach services (permit fees, off duty police, electricians, insurance, etc.)
• Debt reduction
• Indirect or general operating costs related to the operation of the organization (Cultural Anchors
excluded from this restriction)
• Travel or transportation outside the local Miami Dade County area
• Social/Fundraising events, beauty pageants or sporting events
• Hospitality costs including decorations or affiliate personnel with the exception of artists
• Cash prizes
• Lobbying or propaganda materials
• Charitable contributions
• Events not open to the public; unless the event serves to specifically benefit City of Miami Beach
government
Required supporting materials for final reports submitted within 45 days upon completion of grant
project:
• Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC.
ACCORDING TO THE GRANT BUDGET (i.e. -all artists payments, separate from
advertising payments)
• Proof of logo and credit line in project publications and advertisements
• Proof of performance(s), such as programs, brochures and flyers.
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