Commission Memorandum and Exhibit ACOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving and
authorizing the Mayor and the City Clerk to execute Amendment No. 1 to the agreement between the City
and The IBI Group. Inc., dated April 2, 2007; said amendmentfor the adoption of necessary modifications
to the design plans of the northern bank of Collins Canal from the Venetian Causeway to 23n° Street; and
further authorizing a Local Agency Program (LAP) agreement with the Florida Department of
Transportation (FDOT) in the amount of $319,000 for a Bike Path along Washington Court to connect to
the Dade Boulevard Bike Path.
Ke Intended Outcome Su orted:
Maintain or Im rove Traffic Flow.
Su ortin Data Surveys, Environmental Scan, etc.):
Residents in the 2007 Community Satisfaction Survey cited traffic congestion as the second most
important factor affecting their quality of life in the City.
Issue:
Should the Cit Commission a rove the Resolution?
r rte ewsung cross secnon or cne uaae oouievaro cornaor nas some wimn mnnauons wnicn reyuue me
stabilization of the Collins Canal embankment in order to build the proposed bike path. Also, in its current
state; the walls of the canal cannot provide adequate support for the upland soils and to achieve the proper
width for the bike path to ensure the safety of its users. As such: an embankment stabilization and
subsequent seawall restoration project are an integral component of the Dade Boulevard Bike Path, since
it will provide the foundation necessary to ensure the structural integrity of the bike path as well as the
seawall.
It is in the best interest of the City io consolidate the Dade Boulevard Bike Path and Seawall Project under
a single engineering firm. City staff negotiated an amendment with the IBI Group to include taking overthe
seawall plans within the Dade Boulevard Bike Pafh scope of work. The total cost to adopt and modify the
design plans, including construction administration services. is $94.321.
In addition, in order to receive federal funding in the amount of $319,000, the City must execute a Local
Agency Program Agreement with the Florida Department of Transportation. This funding will be used to
construct a bike path along Washington Court from Washington Avenue to Park Avenue. Thiswill provide
a connection from the Dade Boulevard Bike Path to the Collins Park Cultural Campus and the beach.
Advisory Board Recommendation: __ _ __
NIA.
Financial Information:
Source of Amount Account Approved
Funds: 1 $94,321 FY 2006-07 RDA
2
~
otal 594,321
OBPI _
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin _
Fernando Vazquez,ext_6399
Si n-Offs:
De artment Director Assistant pager Cit M a er
FHB TH JMG --
T:'•AGENDA'•2Q08'~December 10'd;onsenY•Aade BWd Amendment N -Swnmary.doc
_ M 1 AM (BEACH AGENDA ITEh1 /'~ ~\ ~ `r~--
DATE~~-/L%• ii A~
m MIAMIBEACH
City of Miami FSeach, 1 /C~ Convention Center Drive, Miami Ficach, Florida 33139, vnwimiamibeachA.gov
COMMISSION MEMORANDUM
TO. Mayor Matti Herrera Bower and Memb,,er~~s of//the City Commission
FROM Jorge M. Gonzalez, City Manager ~ /~
DATE: December 10, 2008 r ~/
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
THE CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT
BETWEEN THE CITY AND THE IBI GROUP, INC., DATED APRIL 2, 2007,
PURSUANT TO REQUEST FOR QUALIFICATIONS N0.19-04105 FOR DESIGN,
ENGINEERING, PERMITTING, AND CONSTRUCTION ADMINISTRATION
SERVICES FOR THE DADE BOULEVARD BIKE PATH PROJECT, IN AN
AMOUNT NOT TO EXCEED $94,321; SAID AMENDMENT FOR THE
PROVISION OF ADDITIONAL DESIGN, PERMITTING, AND CONSTRUCTION
FOR THE ADOPTION OF NECESSARY MODIFICATIONS TO THE DESIGN
PLANS OF THE NORTHERN BANK OF COLLINS CANAL FROM THE
VENETIAN CAUSEWAY TO 23r° STREET; WITH FUNDING FROM
PREVIOUSLY APPROPRIATED CITY CENTER REDEVELOPMENT AGENCY
(RDA) FUNDS.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING A LOCAL AGENCY PROGRAM
AGREEMENT WITH THE FLORIDA DEPARTMENTOFTRANSPORTATION IN
THE AMOUNT OF $319,000 IN FEDERAL HIGH PRIORITY PROJECT FUNDS
FOR A BIKE PATH ALONG WASHINGTON COURT TO CONNECT TO THE
DADE BOULEVARD BIKE PATH.
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
FUNDING
From previously appropriated City Center RDA Funds from FY 2006107 in the amount of $94,321
and Federal High Priority Project (FHPP) Funding from FY 2008109 in the amount of $319,000.
BACKGROUND
The Dade Boulevard Bike Path will create amulti-purpose public access corridor on the south side
of Dade Boulevard from Purdy Avenue to the 23rd Street Bridge, adjacent to the Collins Canal.
The existing cross section of the Dade Boulevard corridor has some width limitations which require
the stabilization of the Collins Canal embankment and upgrade or replacement of the existing
seawall prior to the construction of the proposed bike path. In its current state, the walls of the canal
cannot provide adequate soil support to the proposed bike path to ensure the safety of its users. As
such, an embankment stabilization and subsequent seawall restoration project are an integral
component of the Dade Boulevard Bike Path and seawall project, since it will provide the foundation
necessary to ensure the structural integrity of the bike path. The proposed modifications to the
Collins Canal seawall design plans of the northern bank of Collins Canal will integrate both the bike
path and seawall projects and continue the currently proposed design as one project.
Commission Momorandum -Collins Canal Enhancement Protect
December 10, 2008
Page 2 of 4
Dade Boulevard Bike Path
The Dade Boulevard Bike Path is part of a series of bicycle/pedestrian/greenway projects known as
the Atlantic Greenway Network (AGN). The AGN is made up of two main trail components; the
Beach Corridors running between the erosion control line and the dune system; and the
Neighborhood Bikeways, making east-west and north-south connections through south, middle, and
north beach neighborhoods. individual projects will be constructed to create a continuous trail
network allowing for altemative transportation and community enhancement.
The Dade Boulevard Bike Path will create amulti-purpose public access corridor on the south side
of Dade Boulevard between Purdy Avenue and the 23rd Street Bridge, adjacent to the Collins
Canal. This corridor will serve as a connection to businesses, residential areas, schools, parks, and
beaches to promote altemative transportation via bicycling or walking.
On December 6, 2006 the Mayor and City Commission adopted Resolution No. 2006-26399
approving a professional services agreement with The IBI Group pursuant to RFQ 19-04105, for the
Programming, Design, Construction Documents, Permitting, Bid and Award and Construction
Management Services for the BicyclelPedestrian/Greenway Projects to be known as the AGN.
The scope of services addresses two main items. Item one included an assessment of the existing
Draft Bicycle Master Plan for functionality, mobility, and safety. This work is completed and resulted
in the adopted Atlantic Greenway Network (AGN) Master Plan. Item two consists of the design and
engineering of the Dade Boulevard Bike Path and the development of its construction documents.
City staff presented the Dade Boulevard Bike Path project during the Conceptual Design Phase at a
Community Workshop on August 30, 2007. The alignment of the path was discussed at a public
workshop on October 21, 2008. The project has also been presented to the Bikeways Committee
several times for their input and comment. The IBI Group and City staff have mei with the City's
Planning Department, Parks Department, and CIP as well as Miami-Dade County's Public Works
Department and Department of Environmental Protection and the Metropolitan Planning
Organization. The results of these meetings have been incorporated into the design plans.
The Dade Boulevard Bike Path is currently at 60% engineering design plans. City staff is
coordinating another public workshop to be held in January 2009. It is anticipated that the project
will begin construction in June 2009 and will be completed by May 2010. City staff will apply value
engineering to identify and eliminate unnecessary construction costs.
The Dade Boulevard Bike Path Project proposes a new 8' path from the Venetian Causeway to
Meridian Avenue, and improvements to an existing 10' path on the south side of the Collins Canal
from Meridian Avenue to Washington Avenue. Reconstruction of the seawall will occur adjacent to
the new proposed path from the Venetian Causeway to Meridian Avenue, and upgrades to the
existing seawall will occur from Meridian Avenue to the 23"' Street Bridge (Refer to Exhibit "A",
submitted as a supplement).
The planning, design and construction of the Dade Boulevard Bike Path will be funded by the Miami
Beach share of the Miami-Dade County People's Transportation Plan (PTP) Fund in the amount of
$1,034,427, and federal funding in the amount of $2,990,000 from Transportation Enhancement
Program Funds (TEP) and Federal High Priority Project (FHPP) Funds, for a total of $4,024,427.
In order to receive the federal funding, the City must execute a Local Agency Program (LAP)
Agreement with the Florida Department of Transportation (FDOT). Resolution 2007-26729
approved a LAP Agreement in the amount of $2,181,000 and Resolution 2008-26928 approved a
LAP Agreement in the amount of $490,000 in federal funding. Since then, the City received an
additional $319,000 in federal funding through a Congressional earmark. This funding will be used
Commisslon Memorandum -Collins Canat Enhancement Project
December 10, 2008
Page 3 0(4
to construct a bike path along Washington Court from Washington Avenue to Park Avenue. This will
provide a connection from the Dade Boulevard Bike Path to the Collins Park Cultural Campus and
the beach (Exhibit "B"). The City is required to approve the attached LAP with FDOT for this
additional funding (Refer to Exhibit "C"). $500,000 in FY 2006-07 PTP Funds are available to cover
the matching funds requirement.
Collins Canal Shoreline Restoration Project
In 1914, the Collins Canal was dredged in order to connect the southern end of Indian Creek to
Biscayne Bay. Over the years, the seawalls abutting the waterway have declined in structural
integrity and are currently in need of repair and reinforcement. The deterioration of the seawalls in
turn results in shoreline erosion and destabilization and subsequently sedimentation of the canal
bottom, which impact the water quality of the canal. The restoration of the canal will afford a higher
quality habitat to the federally protected endangered sea grass and other wildlife that comprise the
mangrove ecosystem and inhabit the canal's shores and submerged bottom.
The Collins Canal Enhancement Project will rehabilitate the northern bank of the Collins Canal
between approximately Alton Road to 24th Street and Lake Pancoast. The City retained Coastal
Planning & Engineering, Inc. (CPE) to complete the innovative design of this project that will utilize
the creation of a "living seawall",which is a seawall system that uses natural materials to reinforce a
seawall such as boulders and special geotextile fabrics while simultaneously generating numerous
environmental benefits. The project will involve the removal or bracing of the existing sea wall and
the installation of a new seawall comprised of carefully intermeshed, large diameter boulders which
will provide increased wildlife habitat, improved water quality, and more natural flushing and flow of
water.
The slope and elevation of the new boulder walls will be designed to closely mimic natural tidal
creek shorelines. A geotextile liner will be installed along the eroded shoreline areas behind the
new boulder walls to preventfuture erosion. The shoreline will then be replanted with native coastal
plant species that will serve to anchor the shoreline and minimize erosion. These shoreline areas
will also become a buffer zone protecting the waterways from polluted stormwater run-off. In areas
along the seawall where the deterioration requires more substantial reinforcement of the structure, a
traditional seawall concrete cap will provide the necessary support. The Project will also include
maintenance dredging at the stormwater outfall near the south end of Lake Pancoast. The removal
of this dredge material will increase the capacity of drainage system to handle inflows of stormwater,
improve water circulation, and improve water quality and aquatic habitat.
PROJECT INTEGRATION
The goal and intent of the original seawall project design was to design a living seawall that would
improve the water quality of Collins Canal while simultaneously improving the structural integrity of
the seawall. The development and survey of the proposed Dade Boulevard Bike Path has identified
the need to enhance the currently proposed design for the Collins Canal seawall between Alton
Road and approximately 200 feet east of Michigan Avenue. In this location, the elevation of the
seawall will need to be raised to provide the structural support the bike path will require. In order to
achieve the timeline required by Federal funding, it is in the best interest of the City to consolidate
the Dade Boulevard Bike Path and Seawall Project undera single engineering firm. Integrating the
design of the two projects will provide the most efficiency in engineering and construction costs for
the projects. City stall negotiated an amendment with The IBI Group to include the modifications to
the existing Collins Canal seawall plans within the Dade Boulevard Bike Path scope of work (Refer
to Exhibit "D"). The total cost to adopt the seawall and provide for the necessary rectification to
include the bike path, including also construction administration services, is $94,321 (Refer to
Exhibit "E"). The work will include providing design services for the portion ofthe seawall adjacent to
Commission Memorandum -
December 10, 2008
Page 4 of 4
the proposed pathway that will support the bike path. The services will also include assistance with
pre-bid preparations, permitting services, plans, inspections, construction administration and final
project close out services for the length of the entire Collins Canal Project. Thisfee also includes the
costs associated with transferring the Collins Canal Shoreline Restoration Project plans, which were
designed by Coastal Planning and Engineering, to fhe IBI Group and establishing a new Engineer of
Record (EOR).
The Administration recommends approval of the attached Resolutions, authorizing the Mayor and
City Clerk to execute an amendment with the IBI Group for design modifications to the seawall plans
necessary to integrate both the Dade Boulevard Bike Path and Seawall Project under a single
engineering firm. Further recommending the approval of a LAP Agreement with FDOT in the amount
of $319,000 for a bike path along Washington Court to connect to the Dade Boulevard Bike Path.
JMGITH/FHB/FV
Attachments
Exhibit "A": Bike Path and Seawall Aerial and Cross-sections
Exhibit "B": Washington Court Bike Path
Exhibit "C": LAP Agreement
Exhibit "D": Amendment Agreement
Exhibit "E": Additional Scope of Services
T:'~AGENDA'0008',Derember t0~ConsenB.Dade Blvd Amendment No 1 - M11emo.doc
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Exhibit E
IBI
GROliP
CITY C)I•' ~IL4~iI BEACH
D:1Dl': BUtiLF.V,IRD BIKE I'A'f7I
ADDITIONAL SCOPE OI' SER1'TC'F:S
DCCEb'IBER 1,?U08
1.0 PROJECT' BACKGROii~'D
LO1 Tttc City of Miami Beach is planning to develop a series of
bicyde:pedestrianrgteentivay projects to be known as the .atlantic Greenway Ketwurk
1.02 'I he objectives of physical improvements are tc support multimoda] transportation.
link bicycle and pedestrian destinations, incroase pedestrian and bicycle safety,
improve trail nettivork connectivity, eliminate barriers that prevent bicycle tt'ips, and
develop future bikeway corridors. Physical consideration may include, but not be
limited ta, completing gaps in service, developing new, conceptual bikeway corridors.
as well as on-sheet itprovements to improve Bicycle Level of Service.
1.0: Currently iBl Group (previously know as R~IPK Group) is under contract to design
Dade Boulevard Bicycl~'Pedcsh-ian path. r1 35 mile east-west connector bicycic-
pedestrian non-motorised trail along Dade Boulevard from the 23"' Street bridge to
the Venetian Causewa}°. During the analysis phase and consideration of other planned
capital improvement projects it was deteruined that the portion of the path bchvicen
t\4cridian and Convention Center Drive ~o-as not feasible. The path. is at the 60"`o C'D's
level of development fi'om the Venetian to just east of biicttigan Avenue. The new
prefen•ed path goes south on Meridian, crossing Meridian at 19c0 Street, heading cast
along the north side of 19°i and north on the west side of Convention Ccntcr Drive
and crossing to the east at Dadc Boulevard. The City is planning a capital
improvement project on the south side of the Collins Canal betw•ecn Convention
Center Drive and 11'ashington Avenue, to which the 1131 design shall connect to. 'The
IBI component of the route picks up on the west side of l4`ashingtun .venue,
connecting to the City project, crossing (1~1•'ashington Avenue) to the call and
continuing between the Dadc Boulevard right-of--way and Collins Canal, terminating
at the west side of 23'~ Street. The City ut provide all survey information for all parts
of the alignment outside the Uade Boulevard right-of-vva}• required Rn- permitting and
cunstnrction-
1.04 Lwas also determined during analysis phase and through direction given by Counh+
Traffic Engineers that the dcsi~t of the Collins Canal northern sea wall (by other
Consultants) was not compatible and would not accommodate the prefen-ed (by Dade
C'ounh~) crass section of the Dadc Boulevard Bicycle.`Pedeslriam <ireemv'ay Path.
Citr <,J',51nmr; Hen[d+-Dade Rou1c•ru+'ri Ui['t•cfe Park .4r,'dk;ona~ Se+,~rces' Page ,•• of 9
LOS iUso identified as an imponant component to the ,1GN during analysis phase was a
desired connection bet+veen the proposed Dade Boulevard bike path and the :Ulon
Road path accessed via Michigan .Avenue. '11te City will cousuh with the County on
the analysis of crossing Dade Boulevard around Dichigan and should it be feasible,
design and have built the appropriate crossing at that location. IBI +vill be responsible
1'ur dcsi~ming a bike path on the east side of Michigan from the North side of Dade,
north, and connecting to the existing bike lane along the east side of:llton Road.
1.06 The City is proceeding +vilh DtiRM and ACUL• permitting as prepared by other
consultants for the sea wall reli,rbishntcnl from The Venetian Causeway to 24"' Slrcci.
The Cily desires IBI lu modify these permits with [hc design work being prepared as
outlined herein. It is assumed that. [}rc above mentioned pemrits (by other consultants)
will have been issued by the time IBI initiates moditication of said perntils.
1.07 In order iv achieve economy of scale and to minimize impact to the public, City
would like to put out to bid the construction drawings prepared by IBI, as described
below and in existing scope and fee, along with those prepared by other ctmsultants
(for the sea wall li•om Michigan cast to 24`"). IBI will coordinate with the other
consultant in an et~ort to prepare the drawings prepared by them. The City shall be
responsible [or making sure that the other consultant addresses questions arising Crom
bidding and issuing addenda as it relates to their (the other consultant's)
drawingsiwork. IBI takes no respunsibilit}• for the other consultant's drawings ur
revisions thereto during bidding or construction.
1.1 TASKS -THE CITY HAS REQtiESTF,D ,1 PROPOSAL FRO61 I13I FOR THE
FOLLO~i'I~G:
L L L 'Task 1 Sea Wall Design Services (for portions of scanxll adjacent to bike path)
for the north side of the Collins Canal from the Venetian Causeway to the west side of
b4eridian. These alterations arc being proposed w a]low for the cwrstluction of a
portion of the proposed Miami Beach Grecnw•ay Dadc Boulevard Bikc Path. IBI
will provide research, design of structural support and attachments, and permitting
services. A comprehensive investigation of the existing seawall will need lu be
performed in order to minimize signiticani impacts at time of constnuction such as,
but not limited tu, seawall collapse. un-foreseen foundation issues and underground
utility conflicts. It is the City's intent that IBI perlorm similar tasks, meetings and
deliverables outlined in the original scope at the same time. Separate meetings,
deliverables or design tracks required for any reason will be performed as an
additional service. The City is responsih]e fi,r verifying the structural stability of the
I lolocaust ~1emorial wall based upon lBl's design of the sea wall.
('dy oJ:lliami BeucG Uarfe Hnaferurd Bi<y~cle 1'urh Addiriaral Scope of Services Yuee _' of 9
1.12'1'ask 2 Sea Wall (Part 1) Construction Services (for portions of seawall adjacent
to bike path) - 1'rovidc at a minimum bi-weekly inspections necessar}• ur coordinate
with the Contractor and to provide aft engineer certification rcyuircd by regulatory
agencies. Services also include responses to requests for infornwtiun, shop drawing
review, substantial completion inspection and final inspection.
L13'I'ask 3 Sea ~i'all (Part II) Construction Services -The City wishes l'a• IBl to
provide construction services l'or the portion of the sea wall from Meridian Avenue to
23"' Street as well as Engineer Certification required by regulatory agencies. This
section ul' sea wall is being designed by other consultants and it is the Cit}•'s
responsibility to provide iBI with the mast current; changes or revised sets of
drawings including but not limited to the permit drawings. IBl will nut be responsible
far changes or revisions. such as those requested by regulatory• agencies or the
building department, for the portions of sea wall designed by others. IBI is to provide
periodic inspections ncccssary• to coordinate with the Contractor and to provide an
engineering certification rcyuircd by regulatory agencies. Sen~ices alto include
responses to requests for information, shop drawing review, substantial completion
inspection and finalinspcction.
1.2 R1•;L,1TiONSHIP OF PROPOSED SCUPS AND F,XiSTING SCUPS
1.21 'fhe design of the new bike path route, excluding those services listed above, will not
bu an additional service. The portion of the original route, along Uadc Boulevard
behveen Meridian and 1Vashington Avenue, that arc no longer included, will be
replace by the proposed portions along Meridian, 19'h and ('onvcnlion Center Drive as
well as Michigan Avenue behveen Uade Boulevard and Alton Road.
2.0 DADS BUCLF.VARD ADDI'I'ION:1I. DES[C:N SER~'ICF.S
Task 1 -Sea Wall Design Services for ortiuns of seawall ad'acent to bike ath
2.1 Kick-Off M11eetinK and Field Visit -Thu IBI team shall meet with the City and
conduct a field visit lu review the seawall design goals, project timeline; review
background information obtained to date: and obtain from staff all additional
available relevant background infonnulion. IBI shall provide a meeting summary to
be reviewed and accepted by the City.
2.2 Cnnecpt Plan -Concept Plau /Schematic Design -Based on the lindings of the
preceding task and the concephtal design provided previously during the original
phase of work, IBI will further define the design intent by preparing preliminary
sketches, illustrations ur diafrrams that convey a sense of the proposed alterations and
associated cut sheets. Altemcuivcs shall be included where feasible.
Cip~ oI ~~lir:nu lieacG -1)nde Rnulevm~d Bicrclc Frttk Additional Scope oj.Senvcc•,c Ynge 3 of 9
23 Opinion of Probable Cost Based on the schematic design, lBl shall revisit the
previously prepared opinion of probable cost and develop a more detailed estimated
opinion of probable cost
2.4 Geotechuical analysis - Ttte IBI team twill perform geotechnical analysis of
proposed areas to assess below structural stability and suitability of proposed seawall
alterations. This analysis twill include the completion of approximately l3 borings
ahmg the existing sea+vall. hi order to complete these borings it twill be nccussary lu
obtain permits to allow for drilling of borings in the roadway and canal light-of-tvay.
All pemrit fees twill be paid by the City of D4iami Batch. A copy of the repot[ twill be
provided to the Cit}•.
2.~ Prelinuuary Design Development Plans (30% CD's) -Based un the approved
program and schematic designs fir the Dadc Boulevard Bike Path, IBI will prepare
preliminary set of plans (30'% construction documenLS) and present plans to the City
for review. IBI shall consider the following and explore altcruativcs as necessary.
• Alternative surface materials that equal or exceed AD.A standards
• Durability and safety of proposed cunslruclion and product material
• Fc;asibility of pa•tuitting
• Site conditions and constraints
• IdenliGcd users (as previously defined in the master plan phase)
• American Association of Stutc Higfivays and Transportation Officials
(.AASHTO) and Manual of Cniform l'raffic Control Devices for Streets and
Highways 2003 edition or later (Mi?TCD) trallic engineering and safety
guidelines fin' non-motorized trails (as previously stated by lvliami-Dadc
County)
^ Florida Department of•Transportation standards
• MDI'~'~•'D standards
• :1n t:pdated Opinion of I'robahle Cost
Cih~ gr.4Banri Nench - Dnde &ndc•eurd Brcyck~ Pntb Adrfirinxaf .Scree oJ'Surrices PgGe J of Y
2.6 Concephtal approval from r~eulaton• agencies - :11tcr City approval of preliminary
plans, IBI shall coordinate and arrange initial meetings writh regulatory agencies +cith
jurisdiction over project area. 'this will include discussion with DhaU1 and ACOE
about modifying the existing permit for modification of the sea wall It is the
responsibility of tho IBI team to determine such agencies. The objective of the
meetings is to confine perntitting requiromcnts, application and mifi~atirnt tees and
receive conceptual approval of project. A list and sunnnary of meetings shall be
submitted to the City. It is assumed that permit applications +vill be new; ] BI will not
he nurdilving existing permits or pcrnril applications. Kegulatory agencies may
iuclude, but be nut limited to the following:
City of h9iami Beach Building Department
Miami-Dade County Dcpanmcnl of H:mrironmental Resources (applicable
sections)
Oily of Iviiami Reach Planning and Zoning Deparunent
South plorida ~'r'alcr hfanagcmenl Uisnict
l ]Wired titates Army Corp of Gnginects
2.7 Review Vleelings - iBl will attend two (2) meetings with the Client to review the
progress of the design development documents. Minor revisions will be incorporated
into the documents based on review comments. Major revisions shall be considered
:Additional Services.
2.R 60`%. Construction Documents. -Rased on the findings and approvals of previous
tasks, IBI shall prepare and submit tltrec (3) sets of lhu (i0°.., construction documents
to the City for approval The lollowing shall be incorporated into this submittal:
• Scope of work including Project boundary
• layout plans
• Construction details -sections anti ele+°ations
• Proliminary structural design
• "Technical specifications, City to provide ti•ont-end documcnts:`lctms and
cottdilions as well as outline specifications and standard bid package approved
by City of Miami Beach CIP and Legal otlices.
2.9 60°/. CD's Design Review 111erting - IBl will one (I) meetinn writh the City to
review the GO°io documents with the staff.
2.10 90%. Conslruclion Documents -Rased on comments received ti•om the Citv and
other reviewing agencies, IBI shall prepare and submit tltrcc (3) sets of the 90%,
construction documents to the City for approval. llocuments shall include technical
spccificulions in digital format and any applicable engineering calculations. 7'he City
shall provide the front-end documents to the IRI for inclusion into the technical specs.
Ci1r o1Slrwni 13cuch Uad<• Bouk•~•artil Brgelc Yruh .4ddrlion[~l Scopr oJ'&+rvices Yoge S qT)
2.11 100'% Construction Documents - BascJ on comments from the City and other
rcviecving agencies, IBI shall prepare and submit three (3) sets of the 9U';%
consuZtction documents to the C'ih fur approval. Docuntcnts shall include technical
specifications in digital &trntat attd any applicable engineering calculations. The City
shall provide the front-end specs to I Ri 1'or inclusion into t}te technical specs.
2.12 tUU'% CD's Opinion of Probable Cost An update to the opinion of probable cost
shall be prepared anJ submitted with the IUU4,. CD's and cornpareJ to alloatleJ
funds. Recommendations shall be provided to the City if probable constntcliun cost
cxcceJs cc»tsnucfion budget.
2.13 Review 114eeling - 1131 will altcnJ hvo (2) meetings with the Client to review the
profncss of the constntelion documents. Minor revisions will be incorporalcJ into the
documents based on review comments. 1'Iajur revisions shall be considereJ
:1JJitional Services.
2.11 Submittal of Perrnilting Uocumeuts TBI shall exercise usual and customary
prolcssional care in his or her efforts to comply ca•ith all codes, regulations, and laws
in effect as of the dale of submission to regulatory authorities. All required Slate,
County. D•tunicipal, and I~edcnl permits applications anJ modifications to existing
pcrnuls will be submitted by IBI far the project. IBI ~+~ill pay for all permit application
fees to be reiutbursul by the City.
2.1 ~ Permitting Status Reports -IBI shall report periodically to the City the stahu of the
permits, informing what is holding the project approval and what can be June to
expedite the linal approval
2.16 Drawing Revisions Incorporate agencies comments on documents nwcssary ro
obtain permits anJ approvals
Cut' of ~tlinmi Renck - Dude Roulerurd flierclr Pu1h Jddirinnul Sr npe gi'Serrireo' Pugc• ! of l
Delirerables As a racult vjTrw•k 1, IBl.chall produce the follorafitg
a. Once /I j 8 r/ ".~' I I "black « nd white enp} u/'the Sea FYaU hic•kgjJ'rneeti>xg
ntinules
b. Omc' /1 j 8 '/, ",t' 11 "black mul uvlrite cop}~ of Sea !fall pra-aPPlicatinty
permitting nteetirts,> minutes with relevant agerrcic>s
c. Urre llj 8 '•S " X 11 " blrrc/c crud white cvpy of surnman~ urenra•cnuluur regarding
prograur ver•iJicutiurr
d. Or+e (1) 11 ".l' 17 black rrrul,+~hite set of the Scu 1Y4d1 Cnucc:ptual Design
e. Une /118 ?4 " X 11 "black caul while cop} ul the .Sea f•Yall Conccpturr! Design
Opirrinrr of Probable Cost
f. One II/ 8 % "X 11 "hlrrck and white c•opv of the Prrhlic I?''orkchop dleeting
:Llirrutes
g. Chre (1 j R '/_, "X 11 "hlrrck and ta-hite copy gJ'the Gc>otcclurieal ibralysis Report
!r. Une (1 j 11 " X 17"black and white set of Serr YYa1130% C•D'S
i. One (!) b' ,•_• ".1' II "black mul tr•hite caps' of Coucepturrl Design h'egrdrrtur~~
dgE+nciec discussion :Lfconorrnrrhrnt
j. Orre (1) 11 ".I" 17"black acrd white set gJ'Sea 64'nll GO4s; C'D's
h. One (1 j 8 9. " X 11 "black and x~hitc> copy r~lthe .Sea IVrrll GO%, C'D's Opbrion
qJ"Probable Cult
1. Une /1 j 11 " X 17"black and a !rite set of Sea li'a1190"~, CD's
nr. Une (!% I I " X 17"black and ralrite .cet of Sea It'a1110003d CU'.c
n. One (1i 8 := "X 11 "black mrd ulrite copy oJ'the Sea 14'al! 1000% CD's Opirriorr
of Probable Cost
u. One (1} R '/z ":Y 11 " blac•lc urrrt rrlrite copy of Seu li'ull Pernut Application
p. One (1} S `r:• ".Y I1 "black arrd ,,,/rite c•op}%af each (total ~f4j .Sea II'all
Regulatory .9gencr Status Reports
rl. One (1) 1 ! ".t" 17 black and white copy r~J'dr•awings rerisions• reyuired by
regulrrtnn~ agc>neies_li~r Seu Iiirll
The CUy trill withhold pa}intent ijdelh>c~ruhles ure not suhnritted.
Task 2 -Sea Wall (Part Il Construction Services
2. l7 Pre-Bid R1eeting -IBI shall attend the pre-bid meeting.
2.1li Clarifications -IBI shall submit appropriate response in wrilin~ to questions lirom
bidders regarding clarification of plans and specifications
2. ] 9 Addenda - I f required, IBI +vill issue addenda to the contract documents.
2.20 Bid Evaluulion and :ward Recommendation -IBI shall assist the Oily staff to
evaluate bids, check contractor references and recommend the lowest responsive
bidder according to the City's procurement process and policies.
Ciro nl•llimnt B,ncb - Uade Botd<~nu~d Hic7•cle l4uG :1JJ~rionnt Sr•ope ~(Senvices Pa,rv 7 n19
2.21 Pre-Construction 1\teeting -IBI shall attend pre-cc» ttrucfion meeting and distribute
meeting minutes to the attending parties.
2.22 Reyucsts for Information -IBI will respond to ILequests for Infonuatiun (KhI's)
received Gum the Contractor related to tttc Cuntrtct Dacununts.
2?3 Permit C.'ontirmation -IBI shall confirm that cuntracta• has obtained neccssarv
building permits. IBI shall infumt the City of this outcome and reconuttcnd a come
ufaction. if any.
2.24 Construction Activities Services -IBI shall visit the site a mininwm of two (2) tirncs
per week during the course of construction at appropriate stages of completion to
perl'ornt the following construction administration duties:
• Produce rile inspections/meetings and issue reports, keep log of meetings
• iLeviety and approve shop drawings and cut sheets submittals, keep file of shop
drawings and cut sheet submittals
• Provide constntclion support assistance
^ Coordinate substantial eontplclion inspection
• Produce substantial completion inspection
• Produce substantial completion punch list report
^ Review Change Urdcr rcyuests by the Contracurr
2.25 Project Closeout -Closeout and 1 year 1Var•rauly inspection to include but may nut
he limited lu the following:
• I~inal inspection ofproject site and produce list. of defects
• Assist the Cit}° with rosulving outstanding issue,, such as proposing plausible
solutions to issues and concerns
Deliverables - As a result q/'Task 3, IL31 shall produce thc> Jollo+rtnK
a. Oue (1 j 8 l ",l' 11 "black and trhlte copy nfeach answered RF'I
b. One (1 j 8 `/ " X 11 "black rind while copy of Addenda. ar Herded
c. Orre (I) <4 :'a " X ] 1 "black crud rrolritc copy the Sea It•'a1I Kld Eraluutiorr.c mrd
Award Xeconrnrendufion.r
d. One (1) 8 f:• ".t' 11 "black turd while c•opi- aJ'Serr tY'a!1 Permit Canfornrrrtlorr
e. One {I) 8 !'.. " X l l "black rrnd white copy (rrp to IOj Seal 61'all Field Reports
J: One /1/ 8 % "X 11 "black and white cope gl'Sea DGaU EngAree<rinK
Ccrtlficrtlum
The Citt* »+ill tritlrholrl pay*ment ifdeliverables are trot submitted.
("iry• n/'.4rrami Ifeacl~ - Uadc Boulevard Iltrccte Pa1b addtlrarnt Scope ql Scovicea~ Pu,gr 8 qf'9
'T'ask 3 -Sca tiVall (earl IIl Coustructiou Services
2.2G EnKineer of Record - [BI shall assume the role of Engincer of Record {EOR) for
Phase II of the sea wall from C.bastal Platrning and lingineering lnc. hi order lu
assuntc [he GUl2 role, it is necessary for both parties to agree. It is assumed that
Coastal will cooperate in relinquishing the FOR roles The process invokes
notification to the agencies who have issued permits on the project and to complete
documentation with these entities to transfer 60R status. This is in addition to
permitting described above. The title block on all plans ~m•auld be changed to IBI. It
also raluires that IBI pertonn sufficient revie~+ ol'plans, spccilications and notes as if
it had designed Lhe project, and to approve of same.
2.27 West of M1(cridian l0 23'" St Construction Services - Prc-bid, substantial
comple;lion inspections, engineer certification and project close out ~x•ill he complete
in conjunction with and as one project with Scope ouLlincd in Task 2. Deliverables
~+il] also be completed along with and as a component to deliverables listed in Part 2.
'task 7 -Project Schedule
Rcfcr to `Schedule "1)" - I'rojecL Schedule' attached.
`task 8 -Project Fee Schedule
Dade Boulevard Bike Palh atlditioual Services - lB[ shall bill the Client monthly
on a percent complete of each task a fixed ['cc for the services listed below:
Task 1 Sca Nall Design Services $53,943
'Task 2 -Sca 1~'all Construction Services S27,4(15
'Task 3 -Sca R'alI (Part II) Construction Services 512,9G8
Direct expenses -such as printing costs, milcago, etc are included in Lhc 1'ccs above.
Additional Services shall be billed using the attached Hourly Rato Schedule (Schedule
"C") or as a negotiated fixed fee, as authorized by the Client.
Cir+ 01 •lfinn+i Reach lJada Boalerord Atr tde Ya!!+:[ddrlia+al Stv>pe n(Senicrs Yng~ 9 <j 9
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Supplemental Attachment
Collins Canal Enhancement Project Description
The Dade Boulevard Bike Path will create amulti-purpose public access corridor
approximately one (1) mile in length on the south side of Dade Boulevard between Purdy
Avenue and the 23rd Street Bridge, adjacent to the Collins Canal. The Dade Boulevard
Bike Path will be a new 8' path from the Venetian Causeway to Meridian Avenue, and
improvements to an existing 10' path on the south side of the Collins Canal from
Meridian Avenue to Washington Avenue. Reconstruction of the seawall will occur
adjacent to the new proposed path from the Venetian Causeway to Meridian Avenue for
approximately 3000 feet, and upgrades to the existing seawall will occur from Meridian
Avenue to the 23" Street Bridge for approximately 2500 feet. The proposed
modifications to the Collins Canal seawall will integrate both the bike path and seawall
projects and continue the currently proposed design as one project.
The improvements to the seawall involve the creation of a 'living seawall", which is a
system that uses natural materials such as boulders and geotextile fabrics that are
installed along the eroded shoreline areas to prevent future erosion. The shoreline will
then be replanted with native coastal plant species that will serve to anchor the shoreline
and minimize erosion. These shoreline areas will also become a buffer zone protecting
the waterways from polluted stormwater run-off. In areas adjacent to the bike path where
the deterioration requires more substantial reinforcement of the structure, a traditional
seawall concrete cap will provide the necessary support and stabilization.
The Dade Boulevard Bike Path is designed to be constructed of buff colored poured
concrete. similar to the City's beachwalks in order to maintain the uniformity of bike
paths and pedestrian ways Citywide. The design of the corridor will also support safe
mobility with improved crosswalks at intersecting roadways. The design also includes
enhanced landscaping. improved pedestrian lighting, a decorative hand railing, bike
racks, and benches. These amenities will provide residents and visitors with an
alternative transportation corridor with design elements that improve the functional and
recreational experience.
The Dade Boulevard Bike Path will stimulate economic activity by serving as a
connection to businesses, residential areas, schools, parks. and beaches to promote
alternative transportation via bicycling or walking. In addition, the restoration of the
canal will afford a higher quality habitat to the federally protected endangered sea grass
and other wildlife that comprise the mangrove ecosystem and inhabit the canal's shores
and submerged bottom. The integrated path and improved seawall will enhance the
urban environment by creating a linear park that will bring safe accessibility to Collins
Canal's natural features.
Agenda Item L ~y
Date /~ /G
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