2001-24418 RESO
RESOLUTION NO. 2001-24418
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF
MIAMI BEACH AND CIVIL WORKS, INC. FOR PROFESSIONAL CIVIL
ENGINEERING SERVICES FOR CAPITAL PROJECTS IN WHICH THE
BASIC CONSTRUCTION COST DOES NOT EXCEED $500,000 PER
PROJECT, OR FOR STUDY ACTIVITIES FOR WHICH THE FEE DOES
NOT EXCEED $25,000; SAID AGREEMENT HAVING A TWO (2) YEAR
TERM, WITH THE OPTION TO EXTEND THE TERM FOR TWO (2)
ADDITIONAL ONE YEAR PERIODS, AT THE SOLE DISCRETION OF
THE CITY.
WHEREAS, the City of Miami Beach (City) issued a Request for Qualifications
(RFQ) No. 12-00/01 for Professional Architectural or Engineering Services in Various
Professional Specialities on a Rotational Basis, for Capital Projects in which the Basic
Construction Cost does not Exceed $500,000 per Project, or for Study Activities for which the
Fee does not Exceed $25,000; and
WHEREAS, Civil Works, Inc. (Consultant) submitted a proposal in response to this
Request for Qualifications (RFQ); and
WHEREAS, the proposal submitted by Consultant for Civil Engineering work was
reviewed and found responsive under the terms of the RFQ; and
WHEREAS, the City and the Consultant have agreed to enter into an Agreement
substantially similar to the attached Agreement draft, which is recommended by the City
Manager and approved as to form by the City Attorney, said Agreement having a two (2) year
term, with the option to extend the term for two (2) additional one year periods at the
discretion ofthe City.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, that the Mayor and the City Clerk
are authorized to execute an Agreement with Civil Works, Inc. for Professional Civil
Engineering Services for Capital Projects in which the Basic Construction Cost Does Not
Exceed $500,000 per Project, or for Study Activities for which the Fee Does Not Exceed
$25,000; said Agreement having a two (2) year term, with the option to extend the term for
two (2) additional one year periods, at the election ofthe City.
PASSED and ADOPTED this ~ day of
ATTEST:
fjLu~cr PaA(~
CITY CLERK
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FORM & LANGUAGE
& FO ECUTION
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER ORIVE MIAMI BEACH. FLORIOA 33139
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TO:
FROM:
SUBJECT:
COMMISSION MEMORANDUM NO.
87S-o I
Mayor Neisen O. Kasdin and DATE: June 6, 200t
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City Manager 0 J/V 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER IN THE RANKING OF
PROPOSALS RECEIVED IN RESPONSE TO RFQ 12-00/01 FOR
PROFESSIONAL ARCHITECTURAL OR ENGINEERING SERVICES IN
V ARlOUS PROFESSIONAL SPECIALITIES ON A ROT A TIONAL BASIS,
FOR CAPITAL PROJECTS IN WHICH THE BASIC CONSTRUCTION
COST DOES NOT EXCEED $500,000 PER PROJECT, OR FOR STUDY
ACTIVITIES FOR WHICH THE FEE DOES NOT EXCEED $25,000; AND
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
PROFESSIONAL SERVICE AGREEMENTS WITH THE RECOMMENDED
FIRMS.
ADMINISTRA TION RECOMMENDATION:
Approve the Resolution.
FUNDING:
Funding will be available on a project basis from various sources, depending on the nature of
services being requested.
BACKGROUND:
In accordance with Section 287.055 of the Florida Statutes, known as the "Consultants' Competitive
Negotiation Act", the City may enter into a "continuing contract" for Professional Architectural or
Engineering services for projects in which construction costs do not exceed $500,000, or for study
activities for which the fee does not exceed $25,000.
On November 8, 2000, the Mayor and City Commission approved the issuance of Request for
Qualifications (RFQ) No. 12-00/01, for Architectural and Engineering Services in various
professional categories the selected firms will provide the professional services under a Rotational
Contract for a two-year period. The responses to the RFQ were received on February 16, 2001.
AGENDA ITEM
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DATE
"Rotational Contract" means that the firms selected for inclusion in the list( s) have agreed in advance
on a fee structure to perform professional projects for the City as assigned by the Administration.
As the need for services arise, assignments may be made to each firm on the list in order, i.e. in
"Rotation".
In the past, the City operated with a single rotational list, containing both Engineering and
Architectural firms, with varying depths of experience. Using this list, a number of projects were
assigned to firms with limited professional expertise in the type of work being asked of them. To
accomplish the assigned work, some firms resorted to subcontracting the assignment to other
consulting fIrms that had not been screened by the City, raising questions about their qualifications;
and because the subcontract price was lower than the prime contract amount, there has been a
concern that the subcontractee firm might cut comers on the work-product as a result of the reduced
pnce.
The City's most recept rotational architectural/engineering services contracts, were authorized by the
City Commission on July 15, 1998, by Resolution No.97-22827 et.seq., and were to have expired
in August 2000, however, the term of the Agreements was extended by the Mayor and City
Commission to permit the business of the City to continue uninterrupted during the period while
RFQ 12-00/01 was pending.
The Procurement Department, in consultation with representatives from Construction Management,
Property Maintenance and Environmental Resources Management reviewed the needs ofthe City
for consulting services. As a result, it was decided that applications should be solicited from firms
for consulting assignments on the basis of expertise in a specific professional Architectural or
Engineering subspecialty instead of a list of consultants purporting to be equally qualified in all areas
of expertise.
Pursuant to the authorization of the City Commission, the Administration issued Request for
Qualifications (RFQ) No. 12-00/01, seeking responses from qualified firms with experience and
capability to provide Professional Engineering or Architectural services in ten (10) specialized areas
for proposed small scale capital projects within the City. The RFQ sought proposals from firms with
strong qualifications in the following specialized areas:
Architecture - General
Architecture - Landscape
Architecture - Planning / Urban Design
Engineering - Civil
Engineering - Electrical
Engineering - Environmental/Coastal
Engineering - Mechanical
Engineering - Structural
Engineering - Transportation
Land Surveying
When professional services are required, each proposed project will be analyzed by City Staff to
determine the predominant professional specialty required, and a consulting firm will be selected
from the appropriate specialization list on a rotational basis. The projects will be allocated to firms
within each category of work on the list on a rotational basis. By selecting firms with a strong
professional competence in a particular technical specialty, and then assigning work in that specialty
to the selected firms, the Administration anticipates that the quality of the work-product received
will be improved over the former system.
In response to the RFQ, thirty-three (33) firms submitted proposals detailing their qualifications for
one or more categories of the proposed work. Evaluation committees were appointed by the City
Manager to review the proposals submitted for each of the ten (10) subcategories of work. These
Committees met during the months of April and May 2001. Each committee reviewed the submittals
received to evaluate the various firm's qualifications, some of the committees invited certain of the
proposers to provide supplementary presentations. Following these meetings, the Committees
recommended the firms listed in Attachment "A" to the City Manager as qualified to undertake the
work in each of the classifications.
The Administration recommends that the Mayor and City Commission approve the selection of the
firms on the attached list, and authorize the Mayor and City Clerk to execute a standard Professional
Services Agreement with each of the recommended firms, substantially similar to the attached draft
Agreement labeled Attachment "B". This form Agreement will be executed with the consulting
firms, the following rates of compensation are to be offered, based on the classification of the work:
Civil Engineering: Roads, Parking Lots, Landscaping, Environmental, Urban Planning,
Transportation, Surveying and miscellaneous work: 6% of final Construction Cost"
New Construction of Buildings/Facilities, including: Architectural, Mechanical, Electrical,
Structural and other work on new facilities: 7.5% of final Construction Cost"
Renovation of Buildings/Facilities, including: Architectural, Mechanical, Electrical,
Structural and other work on existing structures: 10% of final Construction Cost"
Projects in all categories with estimated cost less than $100,000: 10% of Construction Cost"
(" Refers to Construction Cost of the portion of the project being designed by the Consultant being
retained.)
These rates of compensation were determined based on analysis of industry averages and the actual
rates paid by the City. The flat 10% rate for work on small projects, under $100,000 in construction
cost, is included to help offset the fixed costs of doing a small project.
Under the proposed Agreement, Study Activities and Land Surveying may be priced as a lump sum
based on the estimated hours required to complete the project. Hourly rates are included in the
Agreement which will be applicable for all personnel classifications for the firms, a Table
summarizing these rates is included as Attachment C. Alternately, the City may, at its option, solicit
proposals for the work from the firms on the rotational list, and the work may be awarded to the
lowest bidder.
The terms of service will be included in the Agreement. Each proposed Agreement shall be for a
two (2) year term, with two (2) additional one-year renewal options at the City's option. The City's
existing rotational contracts expired in August 2000. In order to avoid delay of projects on which
the City wished to initiate consulting services during the period that this RFQ is open, and while the
selection and negotiation process is underway, the existing agreements with professional services
firms on the rotational list were extended until the new rotational list has been approved and
contracts executed with the selected firms.
CONCLUSION:
The Administration recommends approval of a Resolution of the Mayor and City Commission of
the City of Miami Beach, Florida, accepting the recommendation of the City Manager in the ranking
of proposals received in response to RFQ 12-00/01 for Professional Architectural or Engineering
Services in various professional specialities on a rotational basis, for capital projects in which the
basic construction cost does not exceed $500,000 per project, or for study activities for which the
fee does not exceed $25,000; and authorizing the Mayor and City clerk to execute a Professional
Service Agreement substantially similar to Attachment B, with each of the recommended firms.
.At ~~r~
~~~~sO~~T~~H
Attachment" A"
Consulting firms recommended by the individual Evaluation Committees:
Architecture - General
Bermello, Ajamil and Partners, Inc.
Beilinson Architects, P .A.
Brown and Brown Architects
Bruno-Elias and Associates, Inc.
Edward Lewis Architects, Inc.
Post Buckley, Schuh and Jernigan, Inc.
Swanke, Hayden, Connell Architects
Architecture - Landscape
Carr Smith Corradino, Inc.
Urbitran Associates, Inc.
Vanasse and Daynor, LLP
Architecture - Plarming / Urban Design
American-Shimpler Mirson, Inc.
Bermello-Ajamil and Partners, Inc.
Carr Smith Corradino, Inc.
Engineering - Civil
American-Shimpler Mirson, Inc.
Bermello-Ajamil and Partners, Inc.
Camey-Neuhause, Inc.
Carr Smith Corradino, Inc.
Civil Works, Inc.
Metcalf & Eddy, Inc.
Milian, Swain and Associates, Inc.
Post Buckley Schuh and Jernigan, Inc.
Engineering - Electrical
Indigo Service Corporation
Post Buckley Schuh and Jernigan, Inc.
Tuboson Giwa and Partners, Inc.
Engineering - Environmental/Coastal
Coastal Plarming & Engineering, Inc.
Coastal Systems International, Inc.
Ecology & Environmental, Inc.
Langan Engineeering & Environmental Services, Inc.
Metcalf & Eddy, Inc.
Milian, Swain and Associates, Inc.
Post Buckley Schuh and Jernigan, Inc.
Attachment" A"( continued)
Consulting firms recommended by the indiyidual Evaluation Committees:
Engineering - Mechanical
Indigo Service Corporation
Post Buckley Schuh and Jernigan, Inc.
Tuboson Giwa and Partners, Inc.
Engineering - Structural
Arnerican-Shimpler Mirson, Inc.
Bruno-Elias and Associates, Inc.
Post Buckley Schuh and Jernigan, Inc.
Engineering - Transportation
Civil Works, Inc.
HNTB Corporation
Post Buckley Schuh and Jernigan, Inc.
R.J Behar & Company, Inc.
Urbitran Associates, Inc.
Land Surveying
Carney-Neuhause, Inc.
Post Buckley Schuh and Jernigan, Inc.
Scwebke-Shiskin & Associates, Inc.
Undersea & Coastal Geomatics, Inc.
(The remainder ofthis page is left blank intentionally.)
EXHIBIT A
1. American-Shimpler Mirson, Inc.
2. Bermello, Ajamil and Partners, Inc.
3. Carr Smith Corradino, Inc.
4. Post, Buckley, Schuh and Jernigan, Inc.
5. Indigo Service Corporation
6. Tuboson Giwa and Partners, Inc.
7. Coastal Planning and Engineering, Inc.
8. Coastal Systems International, Inc.
9. Ecology and Environmental, Inc.
10. Langan Engineering and Environmental Services, Inc.
11. Metcalf and Eddy, Inc.
12. Milian, Swain and Associates, Inc.
13. Bruno-Elias and Associates, Inc.
14. Carney-Neuhaus, Inc.
15. Civil Works, Inc.
16. HNTB Corporation
17. R.J. Behar and Company, Inc.
18. Urbitran Associates, Inc.
19. Schwerke-Shiskin and Associates, Inc.
20. Undersea and Coastal Geomantics, Inc.
21. Beilinson Architects, Inc.
22. Brown and Brown Architects
23. Swanke, Hayden, Connell Architects
24. Edward Lewis Architects,lnc.
25. Vanasse and Daynor, LLP
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