2008-26843 ResoRESOLUTION NO. 2008-26843
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,. APPROVING AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AMENDMENT NO. 7, TO THE EXISTING
PROFESSIONAL SERVICES AGREEMENT WITH STA ARCHITECTURAL
GROUP, INC., FOR THE FIRE STATION NO. 2 AND HOSE TOWER
REFURBISHMENT PROJECTS; SAID AMENDMENT, IN THE AMOUNT OF
$40,000, TO PROVIDE ARCHITECTURE DESIGN SERVICES AND
CONSTRUCTION ADMINISTRATION SERVICES FOR THE COMPLETION OF
BUILDING B; WITH FUNDING FOR SAME AVAILABLE FROM PREVIOUSLY
APPROPRIATED FUNDING SOURCES: $30,447 FROM THE PAY-AS-YOU-
GO (FUND NO. 302) APPROPRIATED IN THE CAPITAL BUDGET FISCAL
YEAR 2006/2007; $3,500 FROM THE 1999 GO BOND FIRE SAFETY E (FUND
NO. 378) APPROPRIATED IN THE CAPITAL BUDGET FISCAL YEAR
2002/2003; AND $6,053 FROM THE 1999 GO BOND FIRE SAFETY B (FUND
NO. 375) APPROPRIATED IN THE CAPITAL BUDGET FISCAL YEAR
2002/2003.
WHEREAS, pursuant to Request for Letters of Interest (RFLI) No. 133-94/95, the
Mayor and City Commission adopted Resolution No. 96-22068 on July 17, 1996,
approving and authorizing the Mayor and City Clerk to execute an Agreement with STA
Architectural Group, Inc. (Consultant) for Professional Services for the Renovation and
Expansion of Fire Station No. 2 and a Master Plan for the Site at 451 Dade Boulevard
(the Project); and
WHEREAS, the Agreement provides for the detailed planning, design and
construction administration services for the Project; and
WHEREAS, the Agreement was executed fora not-to-exceed amount of
$78,000; and
WHEREAS, the planning and design effort for the Project has been completed
and construction activities are underway; and
WHEREAS, on June 28, 2000, the Mayor and City Commission adopted
Resolution No. 2000-23975, approving Amendment No. 1 to the Agreement, for
schematic design, design development, construction documents, permitting & bidding,
and construction administration services for the rehabilitation of the historic structure
and the new construction of a dormitory and apparatus structure improvements within
the Project, for anot-to-exceed amount of $318,020; and
WHEREAS, on October 17, 2001, the Mayor and City Commission adopted
Resolution No. 2001-24624, approving Amendment No. 2 to the Agreement for addition
of an Emergency Operations Center (EOC), site drainage system and dedicated
driveway serving the Public Works portion of the site, for anot-to-exceed amount of
$117,000; and
WHEREAS, on December 10, 2003, the Mayor and City Commission adopted
Resolution No. 2003-25439, approving Amendment No. 3 to the Agreement for
construction administration services for the Project, for a not-to-exceed amount of
$192,000; and
WHEREAS, on March 15, 2007, Amendment No. 4 to the Agreement was
executed, approving additional construction administration services for the Project, for a
not-to-exceed amount of $24,500; and
WHEREAS, on October 27, 2007, Amendment No. 5 to the Agreement was
executed, approving additional construction administration services for the Project, to be
rendered on a monthly basis for the period from September 2006 through March 2007,
for anot-to-exceed amount of $24,500; and
WHEREAS, on June 20, 2008, Amendment No. 6 to the Agreement was
executed, approving additional construction administration services for the Project, to be
rendered on a monthly basis for the period from January 2007 through August 2007, for
a not-to-exceed amount of $24,447; and
WHEREAS, the completion of the Building B portion of the Project has exceeded
the amount of time budgeted for construction and requires additional construction
administration services and architectural design services to complete this phase of the
Project; accordingly, the Administration would recommend that the Mayor and City
Commission hereby approve Amendment 7 to the Agreement providing for additional
design services and construction administration services, in the amount of $40,000.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission hereby approve and authorize the Mayor and the City Clerk to execute
Amendment No. 7 to the existing Professional Services Agreement with STA Architectural
Group, Inc., for the Fire Station No. 2 Project; said Amendment, in the amount of $40,000, to
provide architecture design services and construction administration services for the completion
of Building B; with funding for same available from previously appropriated funding sources:
$30,447 from the Pay-As-You-Go (Fund No. 302) appropriated in the Capital Budget Fiscal
Year 2006/2007; $3,500 from the 1999 GO Bond Fire Safety E (Fund No. 378) appropriated in
the Capital Budget Fiscal Year 2002/2003; and $6,053 from the 1999 GO Bond Fire Safety B
(Fund No. 375) appropriated in the Capital Budget Fiscal Year 2002/2003.
PASSED and ADOPTED this 16thday of July , 2008.
ATTEST:
C~ TO
Robert Parcher, City Clerk M tti Herrera Bo r, GUAGE
FOR UTION
F:\CAPI\$all\Keith\Middle Beach\Fire Station #2\STA contrail amendments\Fire Station 2 STA Reso -amend 7.doc / Q
>r ~ / O ~ZZ I Bd'
COMMISSION ITEM SUMMARY
Cnn~ilenserl Titles'
A Resolution authorizing the City to amend the Agreement with STA Architectural Group, Inc. to provide
additional construction administration services for the completion of Building B and Pre-construction
Design Review and Construction Administration Services for Building A at the Fire Station No. 2 Project, in
the not to exceed amount of $305,640. Fundin is rovided throu h reviousl a ro riated funds.
Ke Intended Outcome 5u ortea:
Ensure Well-Designed, Quality Capital Projects.
Supporting Data (Surveys, Environmental Scan, etc.):
Middle Beach lags the rest of the City in quality of City emergency/hurricane preparedness satisfaction:
78% of Middle Beach residents surveyed rated emergency/hurricane preparedness as excellent or good
com ared to 84% of residents Cit -wide.
Issue:
Shall the City Commission adopt the Resolutions?
Item summa /Kecommenaanon:
The Building B portion of the Fire Station 2 Project is anticipated to receive a CO during July 2008. The
Building B phase of the Project is taking longer to complete than originally anticipated,. primarily due to
storm events during construction; significant alterations to the EOC, 911 and IT components of the project,
several of which occurred after construction was underway; and contractor staffing issues. These delays
caused a need for additional Construction Administration (CA) services with STA Architectural Group
(Consultant).
The Building A hose tower will now be included in the renovation project. The hose tower has been
evaluated by the Consultant and project engineer and structural deficiencies in the structure were noted.
The proposed amendment provides for additional design and engineering services to address the hose
tower issues. The construction phase for Building A will also now be completed in two phases, Phase 1 will
entail the partial demolition of the structure which will allow the consultant and project engineer to inspect
the structure more fully and determine if any additional work outside the current scope will be needed to
address any additional structural issues. The proposed amendment will provide for these additional
services.
The projected construction schedule for Building A is anticipated to be approximately 24 months. The
proposed agreement with the Consultant provides CA services for this time period.
CIP Office staff have negotiated a fee schedule with Consultant which is comparable to that approved by
the City for the 10th Street Auditorium project; STA is also the consultant for that project. The agreement is
on anot-to-exceed basis. Staff finds the proposed Amendment to be reasonable and appropriate.
Adviso Board Recommendation:
Historic Preservation Board approved the Renovation of Building A.
Financial Information:
~ Source of Amount Account Approved
Funds: 1 $ 88,065
2 $ 3,500
3 $ 6,053
4 $ 89,087
5 $ 76,935
6 $ 12,000
7 $ 30,000
BPI Total $ 305,640
302-2146- Pay-As-You-Go-Design
378-2146 '99 GOB Fire Safety Design
375-2146-'99 GOB Fire Safety Design
304-2146- Cap. Reserve -Contingency
304-2146-Capital Reserve -Design
302-2667- Pay-As-You-Go- Design
304-2667- Capital Reserve -Design
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin
Keith Mizell x6972
Si n-Offs•
Department Director Assistant i anager City M Hager
J TH JMG
T:\AGENDA120 Wul 6\Con~nt\Fire Station No. 2 Architect 071Fjd8 Summary.doc / ~
m MIAMI BEACH AGENDAiTEM G7C`
DATE 7~~6-~B
m MIAMIBEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: July 16, 2008
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AMENDMENT NO. 7, TO THE EXISTING PROFESSIONAL SERVICES
AGREEMENT WITH STA ARCHITECTURAL GROUP, INC., FOR THE FIRE STATION N0.2
AND HOSE TOWER REFURBISHMENT PROJECTS; SAID AMENDMENT, IN THE AMOUNT
OF $305,640, TO PROVIDE DESIGN SERVICES AND CONSTRUCTION ADMINISTRATION
SERVICES FOR THE COMPLETION OF BUILDING B AND THE HISTORIC RENOVATION OF
THE EXISTING FIRE STATION NO. 2 (BUILDING A); WITH FUNDING FOR SAME
AVAILABLE FROM PREVIOUSLY APPROPRIATED FUNDING SOURCES; $88,065 FROM
THE PAY-AS-YOU-GO (FUND NO.302) APPROPRIATED IN THE CAPITAL BUDGET FISCAL
YEAR 2006/2007, $3,500 FROM THE 1999 GO BOND FIRE SAFETY E (FUND NO. 378)
APPROPRIATED IN THE CAPITAL BUDGET FISCAL YEAR 2002/2003, $6,053 FROM THE
1999 GO BOND FIRE SAFETY B (FUND NO. 375) APPROPRIATED IN THE CAPITAL
BUDGET FISCAL YEAR 2002/2003, $89,087 FROM THE CAPITAL RESERVE -
CONTINGENCY (FUND N0.304) APPROPRIATED IN THE CAPITAL BUDGET FISCAL YEAR
2007/2008, $76,935 FROM THE CAPITAL RESERVE - DESIGN (FUND NO. 304)
APPROPRIATED IN THE CAPITAL BUDGET FISCAL YEAR 2007/2008; AND WITH FUNDING
FOR SAME AVAILABLE FROM PREVIOUSLY APPROPRIATED HOSE TOWER
REFURBISHMENT PROJECT FUNDING SOURCES; $12,000 FROM THE PAY-AS-YOU-GO
(FUND N0.302) APPROPRIATED IN THE CAPITAL BUDGET FISCAL YEAR 2006/2007, AND
$30,000 FROM THE CAPITAL RESERVE -DESIGN (FUND N0.304) APPROPRIATED IN THE
CAPITAL BUDGET FISCAL YEAR 2007/2008.
ADMINISTRATION RECOMMENDATION
Approve and authorize execution of the amendment.
FUNDING
$305,640 in previously appropriated Fire Station No. 2 Capital Budget funds: $88,065 in Pay-As-
You-Go Account number 302-2146-061357, $3,500 in 1999 GO Bond Fire Safety (E) Account
Number 378-2146-061357, $6,053 in 1999 GO Bond Fire Safety (B) Account Number 375-2146-
061357, $89,087 in Capital Reserve -Contingency Account Number 304-2146-000346 to be
transferred to 304-2146-061357 for Design, and $76,935 in Capital Reserve -Design Account
Number 304-2146-061357; $42,000 in previously appropriated Fire Station No. 2 Hose Tower
Refurbishment Project funds: $12,000 in Pay-As-You-Go Account Number 302-2667-061357,
and $30,000 in Capital Reserve -Design Account Number 304-2667-061357.
Fire Station No. 2 -STA Amendment
July 16, 2008
Page 2 of 3
ANALYSIS
On March 27, 2008 a Partial Certificate of Occupancy was received for the Building B phase of
the Fire Station No. 2 Project (Project). The contractor is currently working towards the final
completion items and the full Certificate of Occupancy and Building B completion is anticipated to
occur during July 2008. The final phase of the Project is the historic renovation of the original
Fire Station Building (Building A). Building A will be converted into Fire Department headquarters
and administrative offices.
Three significant factors caused the Building B phase of the Project to fall behind schedule.
There were three significant storm events during construction which caused
demobilization/mobilization delays. There were significant owner requested alterations to the
EOC, 911 and IT components of the project, several of which occurred after construction was
underway. The contractor had continual difficulty in adequately staffing the project. These factors
caused a need to extend the Construction Administration (CA) services with STA Architectural
Group (Consultant). The original agreement with the Consultant anticipated the entire Fire
Station project, Buildings A and B, would be constructed in 21 months. This time period has
proven to be inadequate to complete the project. Particularly given the additional design work
needed to be done by the Consultant for the owner requested EOC, 911 and IT changes, the
original funds budgeted for Building A CA was expended in completing Building B. Buildings A
and B are contained within a single contract for both the Consultant and contractor. As the
Building B portion of the Project is closed out, the contractor delays will be analyzed to determine
if imposing a liquidated damages claim is warranted. The remaining CA services required to
complete the Building B portion of the Project are provided for in the proposed Amendment No.
7, in a negotiated amount not to exceed $40,000.
The Building A phase of the Project has been evaluated by CIP Office staff and two revisions are
being made to the proposed scope of Building A. The hose tower which had not been a part of
the original scope of work for Building A will now be included in the renovation project. The hose
tower has been evaluated by the Consultant and project engineer and structural deficiencies in
the structure were noted. The proposed amendment provides for additional design and
engineering services to address the hose tower issues.
The construction of Building A will be divided into two phases. Phase 1 will entail the partial
demolition of the structure which will allow the consultant and project engineer to inspect the
structure more fully and determine if any additional work outside the current scope will be needed
to address any additional structural issues. Building A has received several additions to the
structure over the years, most of which will be permanently demolished and the building restored
to the original size and appearance it had when originally constructed. During the renovation
design, the consultant and engineer did as thorough an examination of the structure as was
possible. However, due to the building being occupied, the examination was severely limited. The
renovation project had always anticipated that the consultant and engineer would reexamine the
structure after the building had been vacated and the demolition begun in order to determine if
any additional structural or remedial work would be necessary. In view of previous discussions
concerning the importance of identifying potential structural issues related to renovation projects,
and in order to provide for a more complete design prior to issuing a construction contract, it was
determined to complete all inspection and design revisions prior to putting the project out to bid.
After the partial demolition, the consultant and engineer will fully inspect the structure's
foundation, flooring systems, walls, piers, columns and beams and the roof system. As a result of
this inspection any additional work necessary to fully restore the structure will be incorporated
into the construction documents and will enable the project to be bid on a comprehensive basis
to address all known defects. The proposed Amendment No. 7 will provide for these additional
Fire Station No. 2 -STA Amendment
July 16, 2008
Page 3 of 3
services in a negotiated amount not to exceed $56,840.
Phasing the Building A construction will add some additional time to the construction phase of the
project. However, the CIP Office believes the partial demolition and inspection could prove to be
the most efficient and financially prudent means; particularly if significant additional structural
issues were to be discovered affecting the building. The CIP Office is currently working with the
Consultant and one of the City's JOC contractors on a proposal for the Phase 1 demolition.
The projected construction schedule for Building A is anticipated to be approximately 24 months.
The proposed agreement with the Consultant provides CA services for this time period and is
estimated at $208,800.
CIP Office staff have negotiated a fee schedule with Consultant which is comparable to that
approved by the City for the 10th Street Auditorium project (Attachment "A"). STA Architectural
Group is also the consultant on the 10th Street Auditorium Project. The agreement is on anot-to-
exceed basis. Staff finds the proposed Amendment in the amount of $305,640 to be reasonable
and appropriate.
CONCLUSION
The Administration recommends that the City approve Amendment 7 to the STA Architectural Group
Agreement, in the amount of $305,640, from previously appropriated Capital Budget funds.
T:WGENDA\2008\July16\Consent\Fire Station No. 2 STA 071608 Memo.doc
~k TT~ ~~'~' ~ N T ~
June 23, 2008
Mr. H. Keith Mizell i
Capital Projects Coordinatqq'r
Capital Improvements Projbcts Office
City of Miami Beach
1700 Convention Center Dt<ive
Miami Beach, Florida 33139
Re: Proposal for Additional Services to Fire Station No. 2
Amendment #7 - June~,~, 2008
Dear Keith,
As a follow up to our meting yesterday and our previous conversations I am requesting a
revision to our services agreement. We are pleased that Building B is almost complete and
Building A will commence sometime after the beginrnng of the year.
Our agreement was originally executed July 17, 1996. The agreement was for both pre•design
master planning services and basic architectural/engineering services. The master plan was
completed in early 1997 w{heri the project was subsequently placed on hold. In early 2000 the
project was reactivated and we were given a notice to proceed (NTP) on Feb. 29, 2000 (formally
amended on June 29, 2000). Since that time we have amended the agreement four additional
times;
Amendment #1 - June ~h, 2000 architectural/engineering services bldg A + B
Amendment #2 - Oct. 4~, 2000 add scope incl. EOC, site work, etc
Amendment #3 - Dec 6~, 2004 extend const. admin services bldg B
Amendment #4 -. Mar 15~, 2007 extend const. admin services bldg B
Amendment #5 - Octobier 22^d, 2007 extend const. admin services bldg B
Amendment #6 - June 18~^, 2008 extend const. admin services bldg B
Attached I respectfully submit Amendment #7. This amendment is to provide the completion of
the construction administrhat~on services for Building B at an estimated value of $44,000,
preconstruction review of Building A at an estimated value of $56,844, and construction
administration for Buildingg A scheduled for completion no later than December 2010 at an
estimated value of $208,80. The total value of the amended services is $305,644.
I have attached to the ' mendment an hourly fee schedule along with two fee schedule
estimates; 1) Pre-Construction Services -464 hours over- an eight week duration, and 2)
Construction Administratiori Services - 71.3 hours monthly for 24.
y comments regarding Amendment #7.
Amendment No. 7, dated June 23, 2008, to the:
Professional Service Agreement between the City of Miami Beach, Florida and STA
Architectural Group, in association with Robert G. Currie Partnership, for
architecturaUengineering services for the expansion and renovation of Fire Station
No. 2 and a master plan for the site at 451 Dade Boulevard.
In accordance with the Agreement, dated 17~' of July 1996.
The following adjustment shall be made in the Architect's scope of services and
compensation:
Construction Administrative Services -
Provide construction administration services ad described in AIA DOCUMENT 8141 -
Standard Form of Architect's Services:
For: the Dec/2003 permit set of construction documents based upon an
extension of time for the construction administration as stated below:
1) Bldg A. -Fire Department Administration (Jan. 2009 -Dec. 2010)
Preconstruction review of 2000 Permit Set
2) Bldg. B. -Fire Station and EOC Facility (October 2007 -July 2008)
Construction Administration Services
Compensation for the Scope of Services described above shall be as follows:
ANot-to-Exceed Fee of $305,640 to be paid as services are rendered on a
monthly basis during the months from October/2007 thru December/2010 pursuant
to the attached HoniHy Fee Schedule and Hourly Fee Estimate.
All other provisions of the Agreement shall remain in full force and effect. This
amendment entered into as of the date first written above.
City: Architect:
By: By:
Jorge E. Chartrand, Director odd ice President
CIP Office Architectural Group, Inc.
~~~ • ~
Robert Parcher, City Clerk William Pinkus, Witness
HOURLY FEE SCHEDULE
Amendment No. 7
June 23, 2008
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH
AND
STA ARCHITECTURAL GROUP
The Expansion and Renovation of
Fire Station No. 2
451 Dade Boulevard.
HOURLY BILLING RATE SCHEDULE
HOURLY RATES
Principal's Time $ 175 per hour
Project Manager's Time $ 150 per hour
Project Architect's Time $ 125 per hour
Production Manager's Time $ 100 per hour
Designer/Drafter Time $ 85 per hour
Administrative /Clerical Time $ 65 per hour
AMENDMENT #7
PRE-CONSTRUCTION FEE SCHEDULE ESTIMATE
June 23, 2008
PROFESSIONAL SERVICES AG~2EEMENT BETWEEN
THE CITY OF MIAIVII BEACH AND STA ARCHITECTURAL GROUP
The Expansion and Renovation of
Fire Station No. 2 - 451 Dade Boulevard.
PRE-CONSTRUCTION SERVICES - 8 weeks
program verification
review program w/ user -Fire Department 16
review program w/ IT 16
incorporate tower in scope of work 24
56
code verification
review life safety 24
review ADA 16
review FBC 24
review. noa/product approvals 32
96
constructibllity verification
review dimensional criteria 16
review structural criteria 16
review mep criteria 16
review finish 8 epuipment specifications 32
review cument/updated conditions -additional remediation requirements ~ 48
128
budgeWalue engineering
review cost estimates with Jasco 24
review value engineering ~altematives 32
review updated specifications 32
88
Scheduling
review Jasco's cpm construction schedule 16
review submittal schedule 8
24
CooMination
prepare & distribute necessary documentation 24
Commucication with engineers 16
Communication with Jasco &sub-contractors 16
Communication with City staff 16
T2
Total 464
AMENDMENT #7
CONSTRUCTION ADNIINISTRATTON
FEE SCHEDULE ESTIMATE
June 23, 2008
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH
AND
STA ARCHITECTURAI. GROUP
The Expansion and Renovation of
Fire Station No. 2
451 Dade Boulevard.
CONSTRUCTION ADM. SERVICES
single event
PRE-CONSTRUCTION CONFERENCE
PROJECT CLOSEOUT
monthly event weekly monthly
WEEKLY CONSTRUCTION MEETINGS 4.0 17.3
REQUESTS FOR INFORMATION /CONTRACT DOCUMENT CLARIFICATION (RFI / CDC) a.a 17.3
REQUESTS FOR CHANGES TO CONSTRUCTION COST AND/OR SCHEDULE 2.0 8.7
PROCESSING OF SHOP DRAWINGS 2.0 8.7
FIELD OBSERVATION SERVICES 2.0 8.7
REVIEW OF PAYMENT APPLICATIONS na 2.0
PRINCIPAL OVERVIEW 2.o s.7
TOTAL CONSTRUCTION PHASE 1s 77.3