145-2001 LTC
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CITY OF MIAMI BEACH
Office of the City Manager
Letter to Commission No. //f.1=- '2 CJO I
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From:
Mayor Neisen O. Kasdin and
Members of the City Commission
Jorge M. Gonzalez Q . ~
City Manager yv 0
MAJOR EVENTS LANNING
Date: June 26, 2001
To:
Subject:
The City of Miami Beach has evolved as an international tourist destination and quality residential
community, with over $1.2 billion in residential development during the 1990's and over $1 billion
in hotel investment between 1998 and 2002. From 1996 to 2000, room, food, and beverage sales
in the City grew 64.3%, from $573 million to $942 million. As a beach community, the City has
emerged as a pre-eminent special event venue, which has created a significant demand on City
services and resources. The City's overall goal is to attract quality events that benefit the
community, its residents, visitors and merchants, alike.
As part of a broader policy issue on major events planning for the City of Miami Beach, the purpose
of this memorandum is to outline the City's efforts to date and ongoing initiatives that are being
formulated to prepare for upcoming holiday and major events that impact our community. Meetings
have been held with representatives of the Hotel Industry, the Nightlife Industry, the Commercial
Districts and with Regional Community Leaders. The City will continue to have ongoing
discussions with these representatives, including participation by area residents.
This memorandum preliminarily outlines the (A) development of a Major Events Plan (MEP) for
the City of Miami Beach, (B) recommendation of a Nightlife Industry Council, its role and purview,
(C) the Promoter Ordinance and potential amendments to said ordinance, (D) other initiatives
relative to Major Events Planning, and (E) Immediate Action Plans for the upcoming Fourth (4th)
of July, Source Awards (August 20, 2001) and Labor Day Weekends.
(A) MAJOR EVENTS PLAN lMEP)
To properly address the City's planning efforts, a comprehensive and coordinated M'\ior Event
Planning Policy and Team is being formulated and will be developed in conjunction with the City's
partners, the Greater Miami and Convention Visitors Bureau (GMCVB), the Hotel Association, area
hotels, nightclub and entertainment establishments, area merchants and community leaders. This
plan is being developed with the assistance of the Community Relations Services (CRS) Agency of
the Department of Justice which held a "CRS.Planning Team for Conference on Spring Break and
Special Events" in December 1999 (refer to November 2000 pamphlet regarding "Managing M'\ior
Public Events" attached hereto).
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June 27. 2001
Commission Memorandum
Major Events Planning
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The MEP is in development stages. Each City Department is developing specific action plans to
address the requisite levels of service and outline their efforts and responsibilities associated with
any upcoming major event planned within the City of Miami Beach. The MEP attempts to address
the impacts of an event and set forth the action plan involved from a preparation and implementation
perspective.
The MEP will be similar to the City's Hurricane and Emergency Management Plan and will set forth
each City Department's service levels contingent upon anticipated population levels associated with
each major event and ancillary/related events. This plan will further be developed based on existing
plans being reviewed from other major metropolitan and beach destinations that host similar major
events in their communities. Plans from Fort Lauderdale, Daytona Beach and Chicago are being
reviewed at this time and applicable elements of their plans and administrative organization will be
recommended for inclusion in the City of Miami Beach's MEP.
Adoption of a MEP will permit the City to identifY the resources necessary, and each Department's
role and function for major community events, prior to their occurrence. Specific action plans are
being developed by: Police, Fire, South Beach Service Team, Public Works, Media Relations, Parks
and Recreation, Neighborhoods Services, Sanitation, Arts Culture and Entertainment (Special Events
Division), Transportation and Concurrency Management, Economic Development, Convention and
Tourism, and the Miami Beach Convention Center and the Jackie Gleason/TOPA.
The MEP will outline pre-event and post-event activities i.e. community participation, budget
preparation, and planning by all City Departments to identify potential problems and allocate
appropriate resources to mitigate adverse impacts on the residents, visitors and merchants in our
area. The MEP will provide a holistic approach to major event management in our City.
The MEP will also include a plan for overall coordination of all City Services during the event,
including but not limited to, traffic plans contingent upon population expectations, media and
community outreach plans, employee service training, coordination and deployment of public safety
resources, and inclusion of all applicable City, State and Federal laws that affect major events in our
community.
The MEP will serve to augment the scope of the Special Events division of the Department of Arts,
Culture and Entertainment, which is presently charged with the permitting of organized events on
public property, or private property where such event would not normally be allowed based on
zoning, certificate of use or business license. Evaluation of the City's ability to address and establish
procedures, similar to the City's special event application, for organized events on private property
where permitted by law will be assessed as part ofthe development of the MEP.
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June 27, 2001
Commission Memorandum
Major Events Planning
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(8) NIGHTLIFE INDUSTRY COUNCIL
The Administration recommends the creation of a Nightlife Industry Advisory Council (NAIC) to
advise the Mayor and City Commission on nightlife issues and to provide a forum to address quality
of life issues affecting our residents, as a result of the City's popularity, The NAIC will also provide
a forum to maintain active communication and participation by the businesses and residents in our
community, in an effort to keep the public updated on event planning and to focus on targeted
marketing initiatives. The NAIC's charge and scope of work should include, but not be limited to:
. To serve in an advisory capacity to the City Commission and the City Manager with respect to
matters pertaining to the nightlife industries and businesses in the City, and its impact on the
quality of life of our residents.
. To advise the City of nightlife industry trends and events that may require an increase or
adjustment in the level of City services.
. To make recommendations as to the needs and concerns of the public and the nightlife industries
and businesses in the City, including how those needs can best be met.
. To advise on methods of promoting the safe growth and stability of nightlife industries and
businesses in the City.
. To participate with the City and the nightlife industry in projects approved by the City
Commission, which may be established to better the community and improve the quality of life
in the City,
. Review and make recommendations regarding the City's MEP.
The NAIC should be comprised of representatives from, at least, the following categories:
. Hotel Industry
. Commercial Industry
. Nightlife Industry
. Entertainment District
. City Residents
. Neighborhood Representation
In addition to Commission appointments, a specific number should be reserved for the City Manager
to have direct appointments.
(0 PROMOTER ORDINANCE
On March 3,1999, the City of Miami Beach adopted amendments to the City Code (see attached)
to set forth requirements for the licensing of promoters of dance and entertainment events to make
them accountable for their events and the associated disruptions of the City life. This ordinance
requires promoters to apply for a license and requires the promoter to post a bond or cash in an
amount ranging from a base amount of $2,500 plus $50 multiplied by the amount, if any, by which
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June 27. 2001
Commission Memorandum
Major Events Planning
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the total permitted occupancy load of the specific premises exceeds 150 person occupancy. The
maximum amount of the promoter bond is $10,000.
Upon the creation ofthe NAIC, one of the first items for their review and recommendation will be
possible amendments and procedural changes to the promoter ordinance, including:
. Better coordination of licensing information with relevant City Departments.
. Increased enforcement efforts and elimination of loopholes that would exempt an establishment
from licensing an event.
. Review applicability of the ordinance because the definition of promoter presently excludes an
owner or employee ofthe venue and/or establishment.
. Review increased cash requirements to better reflect the impact on City services and resources
and eliminate posting of bond as an alternative.
. Review collection of violations or adverse impacts on the City in excess of the amounts set forth
in the Ordinance.
. Evaluate effectiveness of limiting the number of promoter licenses that may be issued on a given
day. Violations may result in sanctions to the facility having the event.
(D) Other Initiatives
Other concurrent efforts are in progress that will enhance the City's planning efforts for major
events, including:
· Initial outreach and improved ongoing communication on a 90, 60, 30 and 15 day basis, among
the City and hotel, nightclubs and entertainment establishments and merchants.
. Establishment of a Nightlife Entertainment Industry Council to address and make
recommendations regarding issues affecting the nightlife entertainment industry, as described
above,
. Revisions and enhancements to the promoter ordinance, including increased deposit
requirements, broadened applicability etc., as described above.
. Evaluation of Community Relations Board composition and review of broadened participation
by regional community leaders representative of the region's diverse demographic visitor and
resident base.
. Formulation of a special event policy and guideline applicable to special events on private
property that impact city services.
. Legal opinion request regarding basis under which events in public facilities can be denied if an
adverse impact on City services is anticipated and/or if there is a potential threat to public health,
safety and welfare as demonstrated in previous events or venues where said event occurred.
. Development of a MEP that will serve as a contingency plan for not only special events, but for
venues such as MBCC, Jackie Gleason/TOPA, North Beach Bandshell, Holocaust Memorial,
21 ,t Street Beach, Lummus Park, Lincoln Road, and where large crowds tend to attract and/or
demonstrations are held.
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June 27, 2001
Commission Memorandum
Major Events Planning
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. Implement traffic counting measures to appropriately estimate visitors to the area.
. Fiscal impact analysis should be conducted when evaluating any proposed major event.
. Funding sources will need to be identified and explored to fund budgetary needs to address the
impacts on City Services and resources.
. Ongoing community planning efforts will be coordinated with the staff of the Community
Relations Services (CRS), Community Leaders and area stakeholders. CRS will assist in
identifying potential conflict situations and to facilitate communication between event
organizers, visitors and law enforcement.
. Evaluate public relations proposal(s) to coordinate community outreach, collaborate with the
media, develop positive public relations, develop press releases, briefings and announcements
and assist in the development of the City's MEP.
. Collaborate with the GMCVB to proactively plan and initiate a focused marketing plan to attract
events that the community identifies as desirous.
. Utilize GMCVB resources, such as public relations firm to positively image the City and create
awareness campaign.
. MEP will address process for ongoing communication among the City, Hotels, the Nightclub
industry and area merchants. Ongoing dialogue will be necessary to gage anticipated population.
. Evaluate the nightclub hours of operations and liquor sales hours.
. Promote compliance with City ordinances and rules by creating an awareness campaign and
increasing police presence and enforcement.
. Pre-planned coordination with City, County and State law enforcement agencies to effectively
deploy and identify resources as required, including use of gang task forces, etc.
. Analyze off-duty staffing to prioritize off-duty assignments to maximize resource allocation,
(E) UPCOMING HOLIDAY/EVENT WEEKENDS:
As the MEP is being developed, the Miami Beach Police Department has taken on the initiative to
develop a short-term plan to assure planning and resources are appropriately allocated for the
upcoming 4th of July weekend, Source Magazine 3<<1 Annual Hip-Hop Awards Event and Labor Day
Weekend, This plan will address public safety, order maintenance laws and traffic control based
upon a continuum of information that is gathered as the event impact and visitor base is determined.
An action plan, involving the allocation of City resources, include:
. Monitoring hotel occupancy 60, 30,15 and 7 days out.
. Monitoring special and nightclub events, on private property including hotels, restaurants and
night clubs.
. Assessing impact City permitted special events.
. Developing and maintaining ongoing community contact.
. Developing and reviewing intelligence reports.
. Disseminating promoter licensing information among relevant City Departments.
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June 27, 2001
Commission Memorandum
Major Events Planning
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. Researching internet information and websites,
. Prioritize off-duty, so as to maximize number of police personnel available.
. Establish transportation plan.
Specifically, vis-a-vis 4th of July
Police Action Plan - Attached is the Police Department's action plan for the upcoming 4th of July
holiday from June 30-July 4.
Hotels - the Police Department Strategic Investigations Unit (SID) has contacted 20 of the largest
hotels for information on the July 4, 2001 holiday weekends. These hotels represent 7,421
of the approximate 20,000 rooms available citywide. Information being sought from hotels
includes a comparison to last year, occupancy per room, VIP bookings, and any special
events on site, (See attached Exhibit)
Special and nightclub events - the Police Department's off-duty office will work with the special
events office to stay apprised of all permitted events. Additionally, they will reach out to the
major club venues with the 60-30-15-7 day advance to find out what is being planned at their
venue. Questions will include: is there a promoter involved, type of entertainment,
anticipated crowd, and requests for off-duty officers, and the lead contact person and contact
numbers. Additionally, the City's Licensing division will forward all promoter license
applications to Police, Code Enforcement, Fire and the Special Events Office.
Community contacts - SIU will make contact with point people within the community to maintain
a pulse on the status from their perspective. A short list has been developed from past
history :
1. Paul Ohasian (Security Director For Multiple Hotels)
2. Chuck Collado (Security Director, Fountainbleau)
3. David Kelsey (South Beach Hotel and Restaurant Association)
4, Ian Hendry - Marlo Courtney (Ocean Drive Association)
5. Stacey Becker (Sales North End Radisson)
6. Stu Blumberg (Greater Miami & Beaches Hotel Association)
7. Tom Battles (Community Resource Services, Department of Justice)
8. Individual Contacts at Collins Avenue Corridor Hotels
Intelligence - SIU will contact repeat venues, review internet sites, receive after action data from
police departments, as it relates to events, and promoters.
Internet information - the Police Department's technical services division is exploring the best
avenue to disseminate information regarding the City of Miami Beach's maintenance order
laws, to convey a message to come to our city and have a safe, orderly, fun time. Included
in this effort will be information regarding the City's ordinance (promoter etc.) and
distributing this information on applicable web sites for each event.
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June 27. 2001
Commission Memorandum
Major Events Planning
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Citv approved special events - only one permit has been issued. This permit is for the City's Annual
4th of July Celebration in North Beach at 73'd Street and Ocean Terrace from 7:00 p.m. to
10:00 p.m. on Wednesday, July 4t", 2001. The program will include an INS Induction
Ceremony, special live performances by local Hispanic artists, including Willy Chirino, and
a fireworks presentation. This event is free and open to the public.
Coordination with other law enforcement - A formal request (see attached) has been submitted to
Miami-Dade Police and at a joint meeting on June 19, Miami-Dade personnel were
committed to provide assistance to Miami Beach.
Transportation Plan - Traffic plans will be implemented based on population expectations. Traffic
plans may be modified to implement pedestrian and vehicular access restrictions and street
closures as deemed appropriate. Specifically, a traffic plan includes a primary loop, and if
needed, a secondary loop through the use of emergency road closures, alternate/emergency
pedestrian access and one-way traffic lanes, and alternate causeway access from the
mainland.
Source Music Awards
The Source Music Awards is the third annual hip hop music awards event sponsored by the Source
Magazine. The event will be scheduled for taping on Monday, August 20 at the Jackie Gleason
Theater, and is scheduled to air on August 28, 2001 on the UPN network. Meetings have been
ongoing with SMG management and the City's Police Department to discuss security for the event,
based on concerns surrounding last year's event at the Pasadena Civic Auditorium where
disturbances arose.
The event is expected to have an attendance of not more than 2,000 invited guests, with no ticket
sales. The event will be similar to the Billboard Latin Music Awards with arrival of guests and
music stars in limos on Gleason Drive with a high police presence as well as production staff setup
to capture the arrivals on tape. City of Miami Beach Police have met with the group's desired
security company, Fruit oflslam, a group associated with the Nation oflslam. The Lease Agreement
with Source specifically requires a written security plan, developed in conjunction with SMG and
the MBPD, to be submitted and approved as a contractual requirement. (Refer to attached
memorandum for further details.)
Police Action Plan - to be submitted.
Hotels - the Police Department Strategic Investigations Unit (SIU) has contacted 20 of the largest
hotels for information on the August 17 - 20,2001 weekend. These hotels represent 7,421
of the approximate 20,000 rooms available citywide. Information being sought from hotels
includes a comparison to last year, occupancy per room, VIP bookings, and any special
events on site. (See attached Exhibit)
Special and nightclub events - the Police Department's off-duty office will work with the special
June 27, 2001
Commission Memorandum
Major Events Planning
8
events office to stay apprised of all permitted events. Additionally, they will reach out to the
major club venues with the 60-30-15-7 day advance to find out what is being planned at their
venue. Questions will include: is there a promoter involved, type of entertainment,
anticipated crowd, and requests for off-duty officers, and the lead contact person and contact
numbers. Additionally, the City's Licensing division will forward all promoter license
applications to Police, Code Enforcement, Fire and the Special Events Office.
Communitv contacts - SID will make contact with point people within the community to maintain
a pulse on the status from their perspective. A short list has been developed from past
history:
1. Paul Ohasian (Security Director For Multiple Hotels)
2. Chuck Collado (Security Director, Fountainbleau)
3. David Kelsey (South Beach Hotel and Restaurant Association)
4. Ian Hendry - Marlo Courtney (Ocean Drive Association)
5, Stacey Becker (Sales North End Radisson)
6. Stu Blumberg (Greater Miami & Beaches Hotel Association)
7, Tom Battles (Community Resource Services, Department of Justice)
8. Individual Contacts at Collins Avenue Corridor Hotels
Intelligence - SID will contact repeat venues, review internet sites, receive after action data from
police departments, as it relates to events, and promoters.
Internet information - the Police Department's technical services division is exploring the best
avenue to disseminate information regarding the City of Miami Beach's maintenance order
laws, to convey a message to come to our city and have a safe, orderly, fun time, Included
in this effort will be information regarding the City's ordinance (promoter etc.) and
distributing this information on applicable web sites for each event.
City approved special events - June 20, 2001 was the deadline to officially apply for a City Special
Event permit. To date, no applications have been submitted and therefore, no permits have
been issued. In addition, there are no non-related City sanctioned special events for the same
timeframe as the Source A wards. Source has recently indicated they are considering some
off-site events but have not confirmed any such arrangements at this time.
Coordination with other law enforcement - A formal request (see attached) has been submitted to
Miami-Dade Police and at a joint meeting on June 19, Miami-Dade personnel were
committed to provide assistance to Miami Beach. The Multi-Agency Gang Task Force
(MAGTAF) is scheduled to be in Miami Beach during this weekend,
Transportation Plan - Traffic plans will be implemented based on population expectations. Traffic
plans may be modified to implement pedestrian and vehicular access restrictions and street
closures as deemed appropriate. Specifically, a traffic plan includes a primary loop, and if
needed, a secondary loop through the use of emergency road closures, alternate/emergency
pedestrian access and one-way traffic lanes, and alternate causeway access from the mainland.
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June 27. 2001
Commission Memorandum
Major Events Planning
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Labor Day Weekend
Police Action Plan - to be submitted.
Hotels - the Police Department Strategic Investigations Unit (SID) has contacted 20 ofthe largest
hotels for information on the Labor Day Weekend. These hotels represent 7,421 of the
approximate 20,000 rooms available citywide. Information being sought from hotels
includes a comparison to last year, occupancy per room, VIP bookings, any special events
on site. (See attached Exhibit)
Special and nightclub events - the Police Department's off-duty office will work with the special
events office to stay apprised of all permitted events. Additionally, they will reach out to the
major club venues with the 60-30-15-7 day advance to find out what is being planned at their
venue. Questions will include: is there a promoter involved, type of entertainment,
anticipated crowd, and requests for off-duty officers, and the lead contact person and contact
numbers, Additionally, the City's Licensing division will forward all promoter license
applications to Police, Code Enforcement, Fire and the Special Events Office.
Community contacts - SlU will make contact with point people within the community to maintain
a pulse on the status from their perspective, A short list has been developed from past
history :
1. Paul Ohasian (Security Director For Multiple Hotels from 21" Street to
44 th Street)
2. Chuck Collado (Security Director, Fountainbleau)
3. David Kelsey (South Beach Hotel and Restaurant Association)
4. Ian Hendry - Marlo Courtney (Ocean Drive Association)
5. Stacey Becker (Sales North End Radisson)
6. Stu Blumberg (Greater Miami & Beaches Hotel Association)
7. Tom Battles (Community Resource Services, Department of Justice)
8. Individual Contacts at Collins Avenue Corridor Hotels
Intelligence - SIU will contact repeat venues, review internet sites, receive after action data from
police departments, as it relates to events, and promoters.
Internet information - the Police Department's technical services division is exploring the best
avenue to disseminate information regarding the City of Miami Beach's maintenance order
laws, to convey a message to coming to our city and have a safe, orderly, fun time. Included
in this effort will be information regarding the City's ordinance (promoter etc.) and
distributing this information on applicable web sites for each event.
City approved special events - No Special Event Applications have been submitted for the Labor
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June 27. 2001
Commission Memorandum
Major Events Planning
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Day Holiday weekend. North Beach Development Corporation will be submitting an
application for the 2"d annual Fiesta Splash in North Beach. Last year this event went on
without incident.
Coordination with other law enforcement - A formal request (see attached) has been submitted to
Miami-Dade Police and at a joint meeting on June 19, Miami-Dade personnel were
committed to provide assistance to Miami Beach. The Multi-Agency Gang Task Force
(MAGTAF) is scheduled to be in Miami Beach during this weekend.
Transportation Plan - Traffic plans will be implemented based on population expectations. Traffic
plans may be modified to implement pedestrian and vehicular access restrictions and street
closures as deemed appropriate, Specifically, a traffic plan includes a primary loop, and if
needed, a secondary loop through the use of emergency road closures, alternate/emergency
pedestrian access and one-way traffic lanes, and alternate causeway access from the
mainland.
JMG/CMC/rar
IIC_HISYSICMGR\$ALLIL TC-011new Promoter ordinance. doc
JMG\rar
Attachments:
1. Managing Major Public Events Pamphlet
2. Promoter Ordinance No. 99-3173 & No. 99-3191
3. Police Department 4th of July Action Plan
4. Hotel Bookings & Survey
5. 4th of July Nightclub Activities
6. SMG Source Awards Memorandum
7. Miami-Dade County Police Assistance Request
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u.s. Department of Justice
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Managing Major Public Events:
A Planning Guide for Municipal
Officials, Law Enforcement,
Community Leaders, Organizers,
and Promoters
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November 2000
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Introduction
Public Events and Potential Problems
This guide is the joint product of the Community Re]ations Service and
representatives from eight cities who faced significant issues over hosting large
gatherings of minority college-age youths for weekend events.
Most of these cities are beach communities where annual gatherings from 25,000 to
]50,000 youths took place. The demand on community resources was significant and
the 'prospect of increased racial tension and the possibility for disorder evident.
A review of the experience in these cities generated a list of potential community
and participant concerns. For example:
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Community Concerns
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Citizens complained that they were hostages in their own community.
Traffic congestion created high community tensions.
Emergency vehicles could not reach destinations.
Local residents felt that event participants did not treat them with respect.
Families and residents complained about offensive language used by event
participants.
Lewd behavior and overtly sexual and inappropriate attire was exhibited in
public places.
Large amounts of litter were left by participants.
Public urination was observed due to shortage of bathroom facilities.
Taxpayers complained of footing the bill for extra police/emergency/and park
services, when the community businesses did not raise revenue to cover these costs.
Some businesses claimed they lost money.
Local residents feared some minority groups.
Lack of officer training for public events was evident.
Use of law enforcement from outside jurisdiction not familiar with area and ]ocal
procedures was a problem.
Communication between law enforcement from different jurisdictions caused
confusion.
Disp]acement of tourists created tension,
Negative media coverage hurt the community's image.
Property damage was evident and an eyesore.
Local criminals used events as cover for crime.
Inadequate communication of city preparation and rules frustrated visitors.
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Participant Concerns
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Discrimination against minorities or selective enactment of ordinances and
practices was widespread and offensive.
More stringent enforcement of laws for minority groups was unfair.
Participants complained they did not feel welcomed and acted out negative
behavior.
Lack of communication and coordination during the event added to crowd
control problems.
There were problems with entering and exiting the event.
Fear of criminal activity, property damage, and exhibitionism leading to arrest
was felt by participants.
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Recognizing "flash points' that could ignite civil disturbances is the first step in
contingency planning. Municipal officials, law enforcement, community leaders,
organizers and promoters should consider all of the possible problems well in advance
of a public event.
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/I Planning for major events is not optional if there is any hope
or desire for a successful event. /I
C. Oral Lambert
Chief Operating Officer
City of Vuginia Beach, Virginia
Contingency Planning
The primary goal of contingency planning is to be prepared for all emergencies that
might negatively impact residents in a community. Contingency plans are the specific
written assignments of roles and functions during times of crises or for major
community events, Each department, public and private organization should have a
contingency plan. Personnel and alternates should be identified as contacts for
emergency access.
A designated site for a command center should be part of any contingency plan.
The command center should have representatives from the mayor's office, law
enforcement, public works, fire department, and health organizations who will
communicate and coordinate emergency activities.
Those in charge of the command center and the elected officials need to know what
constitutional provisions, operating policies, and State statutes will be in effect when
there is a public event or civil disorder condition. For example:
. Under what circumstances does the Governor assume partial or complete
responsibility for civil emergencies in a local jurisdiction?
. What criteria would be used for a determination of a state of emergency?
. Under what conditions may the State authorities activate the National Goard or call
for other extema1law enforcement assistance?
. Have personnel who may be mobilized for an emergency received appropriate
training in the complexities and sensitivities of dealing with minurity-centered
disputes and protest issues?
. Do all State law enforcement agencies have policies regarding non-lethal or
disabling means of apprehension? Do all agencies have the same policy?
Before State assistance is summoned, all means of using non-coercive force should
be employed. Staff of the Community Relations Service, minority community leaders,
clergy, human relations commission, police chaplains, volunteers from minority police
organizations, and community volunteers should be called upon to conduct conciliation
and peacekeeping activities.
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"It is the single focus event that causes the most problems and
concerns. "
Thomas E. Leath
City Manager
Myrtle Beach, South Carolina
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Event Organizing and Planning
Who Is Involved in Event and Activity Planning?
The answer is everyone who can affect the outcome. This will include the mayor,
city manager, police, and almost every municipal department. In addition, the
community must be mobilized and involved. Volunteers will be required. Community
organizations and business must be involved.
The unique feature of many major events, such as Spring Break and Special Events
is that they bring a large number of college-age and younger people to a community for
the "event." These are usually minimal or few officially-sponsored activities. The
main "event" is to be there to walk, to cruise in cars, to be seen, and to visit with other
students. Thus, when the event comes to the city, everyone who works for the city -
regardless of their regular duties - will be working on the event for that period. All of a
city's resources, including churches, community organizations, and volunteers will be
needed. The event is not solely the responsibility of the police and fire departments.
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Pre-event Activities
Pre-event activities involve planning by all city, police, business, community,
student, and promoter personnel to engage the resources necessary for a successful
event. At this stage potential problems should be identified and addressed. Planning
should occur six to nine m"nths in advance of large events. Even if a firm date is not
known in the early planning stages, it is usually well known that the activity will occur
around a particular holiday or vacation time. The exact event date can be plugged in
once it is publicized. Publication of exact dates is now usually accomplished through
public student organization Internet web sites, which local officials can visit.
Public Forum. Hold public forums in the community and arrange for city
officials to attend community organization meetings so that community residents are
aware of the upcoming event and have their views included in the planning. Be sure to
announce the traffic plan and try to involve residents in the event as volunteers. The
community needs to know that there is no backdoor plan or hidden agenda. Use the
public forum and any other community meeting to provide information. Be positive and
upbeat. This is a time to show off your city and make people feel welcomed.
Estab\isb a Budget. City and police officials will need to establish a budget. and
identify needed equipment. Know how much you have to speod and what can be
volunteered or contributed from outside sources; then create a community task force for
planning.
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"The simplest thing can spark a major problem: afight,
someone blocking a driveway, or traffic. Police have to deal
with the event and keep traffic moving along."
Lt. Edward Kirschenbaum
Monmouth County Prosecutor's Office
Freehold, New Jersey
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Establish an Effective Traffic Plan. The first and most important planning
activity is to establisb a traffic plan to bandle participants, affected local residents and
businesses, and emergency vehicles. Have a back-up plan if bottlenecks occur and
traffic ceases to flow. Because many of these events occur in beacb communities where
. natural boundaries define the road patterns, the options may be limited. Make work
what you have. Young people will want to be near the beach, along the most popular
major streets, or a particular park area. Experience sbows that this real estate will be
small and access limited, so you will have to develop a plan that allows access to the
place everyone is trying to get to and keeps them moving through.
If the traffic plan fails, major problems will arise.
Work With Media to Develop a Positive Attitude. Involve the media early in
letting them know you are aware of the event and are beginning to prepare for it.
Establish a positive environment for the event. As the event gets closer, press releases,
briefings, and announcements can be used to prepare the community.
Training for all who will be Providing Services. Training is the key for law
enforcement, volunteers/task force members, internal staff, and outside agencies.
What should everybody expect? Many, including outside police help and internal
staff members, may not know what they are going to face. Don't make assumptions
about what you think they should know. Tell them what to expect, because this is
different from most anything they bave seen. Training for most of these people should
take place right before the event
What will be the role of each person? This is especially important for the
volunteers. They need to know what they are expected and not expected to do.
What city information do they need? Many are coming from out of town, and even
volunteers who live in the city may not know enough about the area to be helpful to a
guest coming to the event. Give them maps and lists of hotels, restaurants, and other
sites to pass out when people start asking questions.
Recruitment and Training for Volunteers. Coordinate early all groups who will
be part of the event, so that there is no need for rushed, last minute accommodation of
groups seeking to join. There are several kinds of volunteers that cities can recruit for
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large events. Volunteers are very important, because they represent the face of the
community and help to show that the community is embracing the evenl This helps to
create a positive feeling among the visitors to the community. Also, when local citizens
are involved there will be less potential resentment and hostility frOm local residents to
disruptions caused by the large numbers of visitors. The recruitment and training of
these volunteers should be given a high priority. Start early by recruiting leaders for the
volunteer groups. .
The kinds of volunteers who can be recruited include "friendship teams," minority
community or civil rights groups, police chaplains, volunteer minority police officers,
and local volunteers to help with water stations, medical stations, and trash disposal.
Local civic organizations can be invited to set up food and drink stands as fundraisers.
EstabIishfuent of Friendship Teams. Friendship Teams composed of local
citizens can be formed to hand out welcome brochures. They can also help people find
places to eat, identify local landmarks, fmd bathroom and medical facilities, and provide
friendly faces to greet visitors. A cadre of city employees might be used as the core
group of Friendship Teams.
They should be provided with maps of the area and thoroughly briefed on the
traffic plan and event arrangements in order to guide visitors. They must be mstructed
that if they see a problem developing such as lewd behavior, public exhibitionism,
fighting and so forth, to contact their leader, volunteer police officers, police chaplains,
or a police officer. These volunteers are not police officers and should not engage in or
interfere with police activity.
Training for Police. Make sure that police. both local and outside foICeS, know
and understand the "philosophy of enforcement" used in your community. Make sure
that the "philosophy of enforcement" remains the same year round. Make sure that
officers know what the role of volunteers will be during the event. Police also need to
know how to recognize the volunteers. Be sure to introduce the leaders of the volunteer
groups and let them speak to the officers at pre-event roll calls. Some officers may not
be comfortable with civilian volunteers assisting during the event.
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"When a community embraces the event, the prospect of
disorder is lessened,"
Major Darlene M. Neely
Special Operations Section
Atlanta Police Department
Atlanta, Georgia
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Involving and Infonning the Community. City leaders should start meeting with
community leaders and organizations as early as possible about major events. Use the
media regularly to keep the public updated on event planning. Make sure that the event
is a regular agenda item on city council meetings and is reported on by the city manager
and department heads. The event should not come as a surprise to anyone in the
community.
Coordination of City, County, and State Law Enforcement. Develop your
traffic plan early and identify all of the law enforcement jurisdictions to be involved. In
some cases, your traffic plan may involve a neighboring city or county jurisdictions that
will need to be made part of the planning team. This coordination will be especially
important to help visitors to leave the city at the end of the event. Everyone who has
come willlIy to leave within a short period of time and law enforcement in all of the
jurisdictions along the egress routes must be prepared for an unusually high volume of
traffic. The welcome brochure should identify anticipated bottlenecks.
The host city's police department should identify their policing priorities and
protocols for the event as early as possible; then brief and coordinate with other law
enforcement commanders. The police department should establish a command post near
the event site and have representatives of all of the jurisdictions and the volunteer
organizations at the command post. The command post should be at a separate site from
the police department headquarters. It will need separate telephones with well-
publicized telephone numbers. Remote videos of the event area can be fed into the
command center via microwave. It should also have computers, radios, and a fax
machine. City or State Human Relations Commission representatives should also be
used as a resource by the police department. A single command post for all law
enforcement and other agencies is recommended. If another law enforcement
organization establishes a separate command post, be sure that there are liaisons from
each department at both command posts.
Most likely, all of the city's police officers will be needed for the event along with
some from other jurisdictions. Develop a deployment plan that distribulcs the officers
throughout the affected area, preferably in biracial or diverse teams. Encourage officers
to be friendly and outgoing. Instruct officers to prevent problems from occwring by
keeping animals out of the site, keeping traffic moving, and avoiding actions that would
create attention and generate rumors. Tow trucks should be moving continuously
through the area to tow stalled cars or illegally parked cars that block traffic. The lot to
where cars are towed should be nearby so that the tow trucks can return to the site
quickly. Cars can be recovered more quickly and easily if they are towed to a close site,
lessening tensions and hard feelings.
When arrests are required, those arrested should be moved out of the site quickly,
quietly, and with as little force as possible. Special arrest extraction teams and SWAT
teams, especially those wearing or canying riot gear, should be kept out of sight and
moved carefully to avoid creating tensions with visitors.
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Total Coordination of City Services. The arrival of large numbers of visitors for
a major event will require advance planning to ensure that bathroom facilities, drinking
water, medical facilities, and additional trash containers are provided. This may be a
heavy burden on the affected departments and require temporary use of personnel from
other departments of the city. Volunteers from other departments can fill critical gaps in
the schedule. Every city or county employee should be considered as a potential
resource. Use the event as a team building experience that will bring employees and
departments closer together. Make special T-shirts for the city employees for the event
and all similar events,
Plenty of trash cans should be made available to contain and dispose of all refuse.
Develop a City Welcome Brochure. The welcome brochure should contain a
greeting from the mayor, a map of the traffic plan and a description of periods when the
traffic plan will be in effect, locations of water, medical, bathroom facilities, and the tow
lot. Include telephone numbers for police, emergency services, and the towing services.
Include information on local laws that will be enforced. An ending time for the event
should be faxed and announced to allow city services to return to order for the next
workday.
Use the Internet to Keep Event Panicipants and Regular Tourists Informed About
Event Activities. Post information about events in your city on the city web site. The
welcome brochure, traffic plan, towing policy, costs of towing, and local laws should all
be posted on the web site. In addition, city officials and police should monitor student
organization web sites and selected chat rooms in which students exchange information
about the upcoming event. This information will be useful in preparing an effective
traffic plan and preparing law enforcement for the event.
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"For a tourist town, it is a real problem for one crowd to
dominate. "
Thomas E. Leath
City Manager
Myrtle Beach, South Carolina
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Activities During the Event
Police Patrols and Enforcement Activity. The first major goal of all police
activity will be implementing the traffic plan. The second goal will be to enforce the
local laws and prevent conflicts from occurring. The policies governing these activities
should be no different from those at other times of the year. Keep the snakes, dogs, and
exotic animals and birds out of the event area, as they draw attention and create the
potential for crowd control problems. Have ordinances in place year-round and publish
them wen in advance and in the welcome brochure. Post ordinance signs during the
event and in hotel rooms.
Use plainclothes officers to reduce the number of uniforms among the crowd.
Participants may become uneasy if they feel there is an excessive police presence. The
majority of uniformed officers should be in marked cars directing traffic and on visible
patrol. Use enough uniformed officers to let the crowd know that police are present to
help maintain order, but not to raise crowd tensions. Be sensitive to how the crowds are
responding to your officers. Use plainclothes officers and volunteers to help monitor
and report on the mood and behavior of the crowd. A video surveillance system, if
available, can help conunand officers gain an overall picture of the event and make
appropriate deployment decisions.
Lewd behavior and other acts of public exhibitionism may occur. People will try
to videotape this behavior and crowds will be draWn to the area. Disrobing women are
vulnerable to theft of clothes, purses, money, and sexual anacks. Officers can prevent
this by maintaining regular patrols of diverse teams of officers throughout the area who
take action immediately. Plainclothes officers should be firm and fair. Make arrests
only when absolutely necessary and use extraction teams to remove those arrested
quickly out of the area. The volunteer police, police chaplains, and Community teams
will be very helpful in encouraging youth to behave appropriately. They can say and do
a lot to ease tensions in these situations.
If stage perfonners engage in lewd behavior, expect it to be mimicked throughout
the crowd. The situation may deteriorate into an uncontrollable situation, if you attempt
to make arrests in the crowd. . Instead, inform the performers in advance that any
disrobing or lewd behavior win result in their removal and arrest. Enforce this strictly.
The biggest challenge win come from local people who use the event as cover for
criminal activities. The large number of people allows criminals to mix in while the
police are busy with crowd and traffic control.
Keep Traffic Moving. 'IYPically between 2:00 a.m. and 6:00 a.m. the police need
to control cruising. There are minimal arrests during this period. When traffic stops
moving, crowd control issues arise; tempers can flare mid fights start, and pedestrian
traffic can swell beyond capacity. Crime tends to increase during these situations.
Remove parked .cars that block traffic inunediately. Do not anow double parking. Do
not allow cars traveling in opposite directions to stop so occupants can talk with one
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another. Students will cruise, but keep them moving. Instruct your officers to be firm,
but remain pleasant in their demeanor. When cars are towed, ensure that all officers and
volunteers know where towed cars are taken and give them clear instructions to hand
out to dispossessed motorists.
Employee and Volunteer Schedules, Keep the volunteer schedule reasonable. Do
not underestimate the wear and tear of such events on volunteers. Shifts of to-t2 hours
may be routine for employees during these events, but a 4-hour shift for volunteers is
more reasonable.
Be sure that employees and volunteers are well fed. Arrange for a central food
station (sandwiches, chips, cookies, and sodas or juice may be all that is needed). If
possible, arrange for hot meals; but at least have the basics available. Rotate staff from
their stations to get rest, go to the bathroom, and get something to eat and drink. During
the summer it is especially important to ensure that staff has enough fluids. Hotel and
motel associations or other community organizations may offer welcome hospitality
rooms.
Trash. Ensure that sufficient trash cans and temponuy receptacles are placed
throughout the event area and that extra receptacles are placed in the heaviest visitor
traffic areas. Check the trash cans regularly. Remove and tie-off full bags and place
them nearby for later pickup. Replace with fresh bags. TIris will help keep your event
area clean and encourage the visitors to be neat and clean. Arrange for trash to be
picked up a couple of times during the event during periods when the fewest number of
people will be present. Between 6:00 and 9:00 a.m. and mid-afternoon before car and
pedestrian traffic gets heavy, will probably be the best times fonrash pickup.
City street sweepers and trash trucks can be posted at key locations clearly visible
from the event site near the ending time of the event. TIris will signal the conclusion of
the event and the start of the clean up and unblocking of roads to get the city back into
shape for the next work day.
Use of the Community Relations Service, U.s. Department of Justice. CRS
deploy biracial teams to event sites to assist in identifying potential conflict situations
and to facilitate communication between event organizers, visitors and law enforcement.
CRS can provide guidance on preventing conflict and restoring cabn,. and facilitating
communication among the community, visitors, and officials.
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After-Event Activities
Get the City Back in Order as Soon as Possible. By the end of a special events
activity, the community will be ready to take a breather and recover. Return to nonnal
traffic patterns as soon as possible. Have street sweepers and sanitation workers clean
streets and remove trash as soon as possible, beginning immediately after the event.
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Ensure that city employees and police get rest. All of those who helped with your
event, from volunteers to police, will be tired. Set a schedule that will bring fresh
officers and employees to work when the nonnal rontine returns and aIlow the others to
get rest. You will need many of these same people next year. Be sure to take care of
them so that they will be ready to join the team for the next event.
Survey Opinions of Workers and Volunteers. Immediately after the event ask
everyone to record their thoughts and recommendations. Arrange for each department
head and other leaders to fully debrief the experience. Report findings to the city
manager, mayor and other officials.
Be Sure to Thank Everyone. City officials and the Chief of Police should thank
all leaders, volunteers, organizations, and outside departments who contributed to the
success of the event. Do this as soon as possible after the event.
"It was amazing how many of the problems were identical
between all of the cities despite their differences. . ."
Roger "Bo" Quiroga
Mayor
Galveston, Texas
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ORDINANCE NO, 99-3173
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 102,
ENTITLED "TAXATION"; BY AMENDING SECTION 102-356, ENTITLED
"CONSTRUCTION OF ARTICLE; DEFINITIONS" BY CREATING THE
DEFINITION OF "PROMOTER"; BY AMENDING SECTION 102-360
ENTITLED "LICENSE DURATION AND EXPIRATION DATE" BY
PROVIDING THAT LICENSES MAY BE ISSUED TO A PROMOTER ON A
SINGLE DANCE OR ENTERTAINMENT EVENT BASIS; BY AMENDING
SECTION 102-371, ENTITLED "APPLICATION PROCEDURES; GROUNDS
FOR DENIAL," BY AMENDING APPLICATION REQUIREMENTS FOR
ESTABLISHMENTS WmCH SERVE ALCOHOLIC BEVERAGES TO
INCLUDE REQUIREMENTS FOR PROMOTERS; BY AMENDING
SECTION 102-372 ENTITLED "GROUNDS FOR DENIAL" BY AMENDING
THE GROUNDS FOR DENIAL OF A LICENSE TO INCLUDE: THE
PERMIlTING OF AN UNLICENSED PROMOTER TO HOLD A DANCE OR
ENTERTAINMENT EVENT ON THE PREMISES OF A BUSINESS, THE
HOLDING OF A DANCE OR ENTERTAINMENT EVENT ON THE
PREMISES OF AN UNLICENSED BUSINESS ON MORE THAN ONE
OCCASION, AND HABITUAL CONDUCT OCCURRING AT OR IN
CONNECTION WITH A PROMOTED DANCE OR ENTERTAINMENT
EVENT; BY AMENDING SECTION 102-376, ENTITLED "PROPERTY
OWNER'S RESPONSmILITY" BY IMPOSING JOINT RESPONSIBILITY
ON BUSINESS OWNERS AND PROMOTERS FOR CODE VIOLATIONS
INCURRED AS A RESULT OF A PROMOTED DANCE OR
ENTERTAINMENT EVENT; BY AMENDING SECTION 102-377,
ENTITLED "PENALTIES, ENFORCEMENT; COLLECTION OF
DELINQUENT FEES AND TAXES, AND CRIMINAL PENALTIES" BY
PROVIDING THAT THE CITY MAY PREVENT ANY UNLICENSED
BUSINESS FROM OPERATING AS AN ADDITIONAL MEANS OF
ENFORCEMENT; BY AMENDING SECTION 102-378, ENTITLED "LAPSE
OF INSURANCE, BOND" BY PROVIDING REQUIREMENTS AND
PROCEDURES FOR PROMOTER BONDS; BY AMENDING SECTION 102-
379, ENTITLED "SCHEDULE OF TAXES" TO PROVIDE A TAX FOR
PROMOTERS; BY AMENDING SECTION 102-381, ENTITLED "GROUNDS
FOR SUSPENSION, REVOCATION AND DENIAL" BY AMENDING THE
GROUNDS FOR SUSPENSION, REVOCATION, AND DENIAL OF A
LICENSE TO INCLUDE: THE PERMITTING OF AN UNLICENSED
PROMOTER TO HOLD A DANCE OR ENTERTAINMENT EVENT ON
THE PREMISES OF A BUSINESS, THE HOLDING OF A DANCE OR
ENTERTAINMENT EVENT ON THE PREMISES OF AN UNLICENSED
BUSINESS ON MORE THAN ONE OCCASION, AND HABITUAL
CONDUCT OCCURRING AT OR IN CONNECTION WITH A PROMOTED
DANCE OR ENTERTAINMENT EVENT; PROVIDING FOR REPEALER,
SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE.
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WHEREAS, certain promoters of dance and entertainment events attract underage drinkers;
and
WHEREAS, certain promoters of dance and entertainment events cause the streets in the
City of Miami Beach ("City") to be littered with flyers, handbills, and other debris; and
WHEREAS, dance and entertainment events can be excessively noisy, thereby disturbing
neighborhoods; and
WHEREAS, certain promoters of dance and entertainment events attract patrons who engage
in disorderly conduct; and
WHEREAS, the above problems and concems require licensing the promoters of dance and
entertainment events to make them accountable for their events and the associated disruptions of City
life.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
SECTION 1. AMENDMENT OF SECTION 102-356 OF CITY CODE CHAPTER 102
That Section 102-356 of City Code Chapter 102 is hereby amended as follows:
Section 102-356. Construction of Article; definitions,
All of the provisions of this C"'-!'ter IIIiisili: shall be construed liberally on behalf of the City.
Words and terms not defined in this section shall be interpreted in accordance with their normal
dictionary meaning and customary usage. The following words, terms and phrases, when used in
this article, shall have the meanings ascribed to them in this section, except where the context clearly
indicates a different meaning:
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*
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Promoter means any Person that oromotes plans produces and/or sponsors a dance or
entertainment event on the oremises of a Business that is licensed to serve alcoholic bevera~es A
Promoter does not include a) a Business or any full-time employee ofthe Business. that promotes
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a dance or entertainment event on premises for which the business holds a valid City occQpational
license: b) a 50)( c) cOl:poration. unless it is permittinl.l the use of its teIT\Porary alcoholic bevera!:e
license by another Business on the premises of such other Business or c) a Person who holds or
promotes a private reception not onen to the !:eneral nublic,
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SECTION 2. AMENDMENT OF SECTION 102-360 OF CITY CODE CHAPTER 102
That Section 102-360 of City Code Chapter 102 is hereby amended as follows:
Sec. 102-360. License duration and expiration date.
Each license shall be valid for one year. Licenses shall be issued beginning t.l:Igt1St October
of each year and shall expire on September 30 of the following year. Notwithstandinl.l the
forel.loinl.l. or any other Section in Chapter 102 to the contrary. licenses for Promoters may be issued
for a sinl.lle dance or entertainment event.
SECTION 3. AMENDMENT OF SECTION 102-371 OF CITY CODE CHAPTER 102
That Section 102-371 of City Code Chapter 102 is hereby amended as follows:
Section 102-371. Application procedures; grounds for denial.
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(i) Alcoholic beverage establishments. All establishments that serve alcoholic beverages
and all Promoters shall submit a completed form supplied by the City acknowledging that
compliance with the followinl! laws and requirements is an express condition of holdinl: the City
license lIJU)lied for:
III F. S. ~ Section 562.11, Florida Statutes entitled "Sellini.
l.livinl.l. or servini alcoholic beverailes to person under al!e 21:
misr<;presentinl! or misstatinl.l al!e or age of another to induce licensee
to serve alcoholic beveral.les to person under 21: nenalties'" Section
562.14. Florida Statutes entitled "Reiulatinl1 the time for sale of
alcoholic and intoxicating beveral.les: nrohibiting use of licensed
premises'" and Section 562.48. Florida Statutes entitled "Minors
patronizinil. visitinl1. or loiterinil in a dance hall": J,bieh prohihit! ~
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S(;f\ ing fir meoft6lie be. C1A~"3 to mih613,
(h) During the hours when alcoholic beverl\2es are served by any
Business. a nontransferable identification bracelet must be placed on
the right wrist of all persons entering the premises of the Business
who are under 2] years of lIlle.
(c) Promoters shall post a CQPY of their license in a conspicuous
place at or near the entrance of any dance or entertainment event thev
promote. where it mllY he easily read
and agree tMit GofttfJlianee y.ith this rcqtiifieJtlent ate ~ an eXfUe3J 86J1siti61'l afhaJtling the eitj
liecJlJG at'f'lied fur.
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SECTION 4. AMENDMENT OF SECTION ]02-372 OF CITY CODE CHAPTER ]02
That Section 102-372 of City Code Chapter 102 is hereby amended as follows:
See. ]02-372. Grounds for denial.
W Any pferson whose application for a license has been denied may seek a hearing
under Section 102-385. An application for a business license under this article may be denied on
the following grounds:
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QSl A Business has permitted an unlicensed Promoter to hold a dance or
entertainment event on the oremises of the Business on more than one
occasion within a ] 2 month period.
(h) In addition to the iP'ounds set forth in Section 102-372(a). an application for a
Promoter license under this article may be denied on the followinl! grounds:
~I) A Promoter has held a dance or entertainment event on the premises
of an unlicensed Business on more than one occasion within a ] 2
month period.
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Habitual conduct has occurred at. or in connection with. a Promoter's
dance or entertainment event that violates city. county. or state laws
in Florida Cor violates the laws of any other state or locall!ovemment)
includin~ but not limited to. laws prohibitin~ a) the servin~ of
alcoholic beve~es to minors. b) Iitterin~: c) excessive noise: and d)
disorderly conduct.
SECTION 5. AMENDMENT OF SECTION 102-376 OF CITY CODE CHAPTER 102
That Section IOZ-376 of City Code Chapter 10Z is hereby amended as follows:
Sec. 102-376. Business Propel t, owner's responsibility/Joint responsibility for violations
It shall be unlawful and a violation of this article for any pferson to operate or permit to
operate upon hi~ plOpCI't) premises a bllusiness not currently licensed as required by this
article.
Further. if a Business rents leases. contracts. assims. or otherwise permits the use of its
premises. or any portion thereof. bv a Promoter. then such Rusiness will be iointlv re!lPonsible for
all City Code violation fines incurred by the Promoter: provided however that if the Promoter has
a valid Promoter license and a bond if any has been posted by the Promoter pursuant to Section
IOZ-378. such bond shall first be used to p!\y any City Code violation fines incurred a~ a result of the
promoted dance or entertainment event.
SECTION 6, AMENDMENT OF SECTION 102-377 OF CITY CODE CHAPTER 102
That Section 102-377 of City Code Chapter 102 is hereby amended as follows:
Sec. 102-377. Penalties, enforcement; collection of delinquent fees and taxes, and criminal
penalties.
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l!) As an additional means of enforcement and suvplemental to the above. if any Person
carries on or conducts anv Business for which a license is required by this article without first
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obtainini such license. then the City may prevent the Business from operatin~ until the reauired
license is obtained.
SECTION 7. AMENDMENT OF SECTION 102-378 OF CITY CODE CHAPTER 102
That Section 102-378 of City Code Chapter 102 is hereby amended as follows:
Sec. 102-378. Lapse of insurance, bonda.
111 Those occupations requiring insurance as a prerequisite to the issuance of a license
must submit an original certificate of insurance at the time of application, to be approved by the risk
manager. It is the licensee's responsibility to ensure that an updated original certificate of insurance
is forwarded to the city's license section prior to the expiration date of the certificate currently on file.
If, at any time during the license year, a licensee fails to maintain the insurance and/or bonds required
by this article for the licensed business, the license issued to such business shall become null and
void. Such businesses that continue operating without a valid license shall be subject to enforcement
procedures as set forth in section 102-377, including license revocation.
lU (1) Promoters shall be reauired to post a bond or cash ("Promoter Bond") in the
amount set forth below prior to the issuance or renewal of a license. If. at any time. the Promoter
fails to keel) the bond in effect. the license issued to such Promoter shall become null and void. No
license shall be issued to a Promoter if there are outstanding City fines assessed al/ainst such
Promoter. or outstandine City fines relatin~ to Promoters. assessed allainst the Business at whose
premises the Promoter is seekinl: a Premises Specific license.
~) The Promoter Bond may be drawn upon to pay any City fines imposed upon either
the Promoter or upon the Business which permitted the Promoter to use its premises at the time the
fine was incurred.
(3) The amount of the Promoter Bond shall in no way be deemed to limit the liability
of the Promoter or Business to less than the amount of any City fines which might be imposed. Ifthe
Promoter Bond is drawn down IlJ;JOn to pay a City fine. the Promoter shall be oblil/ated to replenish
the Promoter Bond to its orillinal amount within ten (l Q) business days after written notice from the
City If the Promoter fails to do so. the license issued to such Promoter shall become null and void
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(4) The Promoter Bond will be returned to the Promoter within thirty (30) days after
the Promoter license expires. less any deductions for City fines as provided herein: however. ifthere
is an open violation without a fine amount. the Promoter Bond shall not be returned until the
violation is closed or until there is a final adiudication py the Citv's Special Master and all fines have
been paid. If the Promoter license is renewed. the Promoter Bond posted with the Citv mav be
carried over to the renewed license
(5) The amount of the Promoter Bond shall be determined as follows:
License Tvne
Sinllle Event - Premises Specific License
- Premises with total permitted occupancy under 150. . . . . . .
- Premises with total nermitted occllpancy of 150 or more. .
Bond Amount
.. $0
Base amount of $2 500 plus
$50.00 multiplied by the
amount. if any. by which the
total permitted occupancy load
of the !\pecific premises at
which the dance or
entertainment event will be
held exceeds 150
Multiple Event - Premises Specific License
- Premises with total permitted occupancy under 150. . . , . . . . . .. . $0
- Premises with total permitted occupancy of 150 or more. . . . .. Base amount of $2.500 plus
$50.00 multiplied by the
amount. if any. by which the
total permitted occqpancy load
of the specific premises at
which the dance or
entertainment event will be
held exceeds 150
Multiple Event -Premises General License
- Premises with total permitted occunancy under I SO. . . . , . . . . . . $0
- Premises with total permitted occqpancy of I SO or more. . . . . . . .$10.000
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(6) In no event shall the amount of the reQlIired Promoter Bond exceed Ten Thousand
($10.000) Dollars. except as provided in paralrra,ph (8) below.
(7) As used herein, total nermitted occupancy shall include the total permitted
occllPancy load for the inside. outside. terrace. first floor. second floor. me""nine. seatinll area. bar.
and all other areas of the premises at which the dance and entertainment event could be held.
(8) A Promoter holding simultaneous events on different premises shall be required
to obtain a separate bond for each premises where such simultaneous dance or entertainment event~
are held,
(9) AlIlIPolications for Sin~le Event - Premises Specific Licenses must be submitted
at least ten (\ 0) business days before the dance or entertainment event.
*
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SECTION 8. AMENDMENT OF SECTION 102-379 OF CITY CODE CHAPTER 102
That Section 102-379 of City Code Chapter 102 is hereby amended as follows:
Section 102-379, Schedule oftaxes.
License taxes for the following businesses, occupations or professions are hereby levied and
imposed as follows:
.
.
.
License Type
Promoter:
Sinllle Event - Premise !1pecific License
- Premises with total permitted occupancv under 150 ......,...... ...$ 65
- Premises with total permitted oCCllPancv of ISO or more. . ... .. . . . . .. .$130
Multiple Event - Premises Specific License
- Premises with total permitted occupancv under 150. . . . . . , . . . . . . . . . . .$ 65
- Premises with total permitted occupancy of 150 or more. . . . . . . . . . . . . .$1 ~o
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Multiple Event License - Premises General License
- Premises with total permitted occupancy under 150.. .. .. . ... . ,..,. $165
- Premises with total permitted occunancy of 150 or more. . , . . . . . . . . . . .$330
*
*
*
SECTION 9. Amendment of Section 102-381 ofCitv Code Chanter 102
That Section 102-381 of City Code Chapter 102 is hereby amended as follows:
Section 102-381. Grounds for Suspension. Revocation and Denial
a) The City Manager or his llI.!ll;r designee shall either revoke or temporarily suspend
the license of any I'ferson where it is detennined by the City manager or his m:lw: designee that:
*
*
*
Ull A Business has permitted an unlicensed Promoter to hold a dance or
entertainment event on the premises of the Business on more than one
occa.ion within a 12 month period.
.
.
.
W In addition to the grounds set forth in Section 102-38\(a). the City Manager or his
or her desillnee shall either revoke or temporarilv susoend the license of any
Promoter where it is determined bv the City Manal;'er or his or her desi~nee that:
~(J) A Promoter has held a dance or entertainment event on the premises
of an unlicensed Business on more than one occa.ion within a 12
month period.
Habitual conduct has occurred at. or in connection with. a Promoter's
dance or entertainment event that violates CilY CounlY. or State laws
includin~. but not limited to laws prohibiting a) the serving of
alcoholic beverages to minors. b) littering: c) excessive noise: and cl)
disorderly conduct.
~(2)
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SECTION 10.
REPEALER.
All ordinances or parts of ordinances in conflict herewith be and the same are hereby
repealed.
SECTION 11.
SEVERABIUTY.
If any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
SECTION 12.
CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach, and
it is hereby ordained that the provisions of this ordinance shall become and be made a part of the
Miami Beach City Code. The sections of this ordinance may be renumbered or relettered to
accomplish such intention, and the word "ordinance" may be changed to "section", "article," or other
appropriate word,
SECTION 13. EFFECTIVE DATE.
This Ordinance shall take effect on the 1 st day of May, 1999.
PASSED and ADOPTED this 3rd day of March
,1999.
ATTEST:
APPROVED AS 10
FORM & LANGUAGE
& FOR EXECUTION
CITY CLERK
F:\AlTO\TURN\ORDINANCJ>JlOMORD4.REV
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1st reading 2/17/99
2nd reading 3/3/99
/f1S,
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:;ITY OF MIAMI BEACH
IlY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
rtp:\\cI.miami-beach.ft.ul
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COMMISSION MEMORANDUM NO. 11 G" -1 '7
TO:
DATE: March 3, 1999
Mayor Neisen O. Kasdin and
Members of the City Co 'ssion
FROM: Sergio Rodriguez
City Manager
SUBJECT: AN ORDI . NCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA. AMENDING CHAPTER 102,
ENTITLED "TAXATION"; BY AMENDING SECTION 102-356, ENTITLED
"CONSTRUCTION OF ARTICLE; DEFINITIONS" BY CREATING THE
DEFINITION OF "PROMOTER"; BY AMENDING SECTION 102-360
ENTITLED "LICENSE DURATION AND EXPIRATION DATE" BY
PROVIDING THAT LICENSES MAYBE ISSUED TO A PROMOTER ON
A SINGLE DANCE OR ENTERTAINMENT EVENT BASIS; BY
AMENDING SECTION 102-371, ENTITLED "APPLICATION
PROCEDURES; GROUNDS FOR DENIAL," BY AMENDING
APPLICATION REQUIREMENTS FOR ESTABLISHMENTS WHICH
SERVE ALCOHOLIC BEVERAGES TO INCLUDE REQUIREMENTS FOR
PROMOTERS; BY AMENDING SECTION 102-372 ENTITLED "GROUNDS
FOR DENIAL" BY AMENDING THE GROUNDS FOR DENIAL OF A
LICENSE TO INCLUDE: THE PERMITTING OF AN UNLICENSED
PROMOTER TO HOLD A DANCE OR ENTERTAINMENT EVENT ON
THE PREMISES OF A BUSINESS, THE HOLDING OF A DANCE OR
ENTERTAINMENT EVENT ON THE PREMISES OF AN UNLICENSED
BUSINESS ON MORE THAN ONE OCCASION, AND HABITUAL
CONDUCT OCCURRING AT OR IN CONNECTION WITH A PROMOTED
DANCE OR ENTERTAINMENT EVENT; BY AMENDING SECTION 102-
376, ENTITLED "PROPERTY OWNER'S RESPONSIBILITY" BY
IMPOSING JOINT RESPONSIBILITY ON BUSINESS OWNERS AND
PROMOTERS FOR CODE VIOLATIONS INCURRED AS A RESULT OF A
PROMOTED DANCE OR ENTERTAINMENT EVENT; BY AMENDING
SECTION 102-377, ENTITLED "PENALTIES, ENFORCEMENT;
COLLECTION OF DELINQUENT FEES AND TAXES, AND CRIMINAL
PENALTIES" BY PROVIDING THAT THE CITY MAY PREVENT ANY
UNLICENSED BUSINESS FROM OPERATING AS AN ADDITIONAL
MEANS OF ENFORCEMENT; BY AMENDING SECTION 102-378,
ENTITLED "LAPSE OF INSURANCE, BOND" BY PROVIDING
REQUIREMENTS AND PROCEDURES FOR PROMOTER BONDS; BY
AMENDING SECTION 102-379, ENTITLED "SCHEDULE OF TAXES" TO
PROVIDE A TAX FOR PROMOTERS; BY AMENDING SECTION 102-381,
AGENDA ITEM
R5E)
:3 -::s- '15.
DATE
;
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ENTITLED "GROUNDS FOR SUSPENSION. REVOCATION AND DENIAL" BY
AMENDING THE GROUNDS FOR SUSPENSION. REVOCATION. AND DENIAL
OF A LICENSE TO INCLUDE: THE PERMITTING OF AN UNLICENSED
PROMOTER TO HOLD A DANCE OR ENTERTAINMENT EVENT ON THE
PREMISES OF A BUSINESS, THE HOLDING OF A DANCE OR
ENTERTAINMENT EVENT ON THE PREMISES OF AN UNLICENSED BUSINESS
ON MORE THAN ONE OCCASION. AND HABITUAL CONDUCT OCCURRING
AT OR IN CONNECTION WITH A PROMOTED DANCE OR ENTERTAINMENT
EVENT; PROVIDING FOR REPEALER, SEVERABILITY, CODIFICATION. AND
AN EFFECTIVE DATE.
ADMINISTRATION RECOMMENDATION
Adopt the Ordinance.
BACKGROUND
With the assistance and input of the Washington Avenue Task Force, the Legal Department has
prepared an ordiriailce that recognizes and regulates dance and entertainment promoters who utilize
bars and clubs as their performance venues. The Task Force has worked closely with the Legal
Department to prepare an ordinance which will recognize good promotion that enhances the City's
image of vibrant nightlife, while discouraging events that have a negative impact on our City.
The proposed ordinance will make all promoters that use bars and clubs with a capacity of 150 or
more accountable for their actions by requiring that a bond be posted; annual licenses will be
required from all promoters. A promoter will be required to post a bond of $10,000 when he/she
utilizes the premises of a bar or club with an occupancy level of 150 people or more. As proposed,
the bond will exempt smaller bars and clubs which, historically, have not created any problems.
Instead, the larger clubs who are more apt to allow a promoter, will be required to have the higher
bond amounts. (TIris premise is consistent with the zoning code which requires bars and clubs with
higher occupancy levels to obtain Planning Board approval with regard to "Neighborhood Impact".)
The Ordinance provides for a definition and new license category for dance and/or entertainment
promoters. To further limit the applicability of this ordinance, a list of businesses to which it would
not apply has been made part of the Ordinance (Section 102-356). Rules for denial of a permit have
been strengthened and the responsibility of property and business owners who allow promoters to
use their premises has been further clarified. A ten (10) day waiting period for approval of a single
event license has been added to the Ordinance.
Once approved, this ordinance should reduce many of the negative impacts associated with clubs
and bars that do not properly control the use of their premises by unlicensed and often unscrupulous
promoters, When these club and bar owners "sublet" their facilities, it has often resulted in underage
clients in clubs, unruly conduct resulting in additional police requirements, severe sanitation impacts
from fliers and stickers, and defacement of public property. The financial costs to the City have been
considerable, and the City's image has suffered as a result of these irresponsible acts. Concomitant
with this, well-run bars and clubs have suffered as their clientele choose to go elsewhere.
,
,
ANALYSIS
Recognizing the criticism and negative community sentiment generated by an earlier attempt to
regulate this industry, the Task Force has labored for months to prepare an ordinance that is narrow
and specific in its scope. The Ordinance has been drafted with assistance ofthose who are closest
to the Entertainment Industry and wish to encourage the establishment of reasonable regulations by
which to govern behavior within the City's bars and clubs, The ordinance seeks to recognize the
importance of this industry to the City's resurgence as a vibrant community, while tempering this
with fair regulations to ensure citywide compliance.
This Ordinance was unanimously supported on first reading February 17. 1999. The inclusion of
the suggested ten (10) day waiting period has been added. (The City Commission recommended a
seven (7) day wait for a promoter event license; however. Legal Department has suggested that ten
(10) working days is more appropriate,)
CONCLUSION
Adopting the Ordinance on second reading will provide the City with the ability to regulate the way
bars and clubs allow their premises to be used, The Ordinance creates a definition of a promoter,
a means of licensing and a bonding procedure which increases with the size of the establishment.
In addition, language for denial of a license is provided. The Ordinance recognizes the importance
of the bar and club industry to the community at large, and seeks to protect the City from those
promoters whose business practices are detrimental. The Commission should adopt the Ordinance.
SR:~W~
f:/cmgr/$all/commemo.99/promote.com
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ORDINANCE NO. 99-3191
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 102,
ENTITLED "TAXATION"; BY AMENDING SECTION 102-356, ENTITLED
"CONSTRUCTION OF ARTICLE; DEFINITIONS" BY AMENDING THE
DEFINITION OF "PROMOTER"; BY AMENDING SECTION 102-371,
ENTITLED "APPLICATION PROCEDURES; GROUNDS FOR DENIAL,"
BY AMENDING APPLICATION REQUIREMENTS FOR
ESTABLISHMENTS WHICH SERVE ALCOHOLIC BEVERAGES; BY
AMENDING SECTION 102.378 ENTITLED "LAPSE OF INSURANCE;
BONDS," BY AMENDING THE BOND REQUIREMENTS WITH REGARD
TO CERTAIN DANCE OR ENTERTAINMENT EVENTS CO-SPONSORED,
CO-HOSTED, AND/OR FUNDED IN WHOLE OR IN PART BY THE CITY;
PROVIDING FOR REPEALER, SEVERABILITY, CODIFICATION, AND
AN EFFECTIVE DATE.
WHEREAS, the City of Miami Beach City Commission adopted Ordinance No. 99-3173
on March 3, 1999 (with an effective date of May 1, 1999) which provided licensing requirements
for promoters of dance and entertainment events in the City; and
WHEREAS, certain revisions are required to be made to the Promoter Ordinance in order
to better accomplish its purposes to make promoters accoWltable for the adverse effects which their
promoted events have on the City.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
SECTION I, AMENDMENT OF SECTION 102-356 OF CITY CODE CHAPTER 102
That Section 102-356 of City Code Chapter 102 is hereby amended as follows:
Section 102-356. Construction of Article; definitions,
All of the provisions of this article shall be constrned liberally on behalf of the City. Words
and terms not defined in this section shall be intelp1'eled in accordance with their normal dictionary
meaning and customary usage. The following words, terms and phrases, when used in this article,
shall have the meanings ascribed to them in this section, except where the context clearly indicates
a different meaning:
*
*
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Promoter means any Person tftftt who pfromotes, ,,18113, fjredtiee3 llIItifer splll'l36l"3 a dance
or entertainment event on the premises of a Business that is licensed to serve alcoholic beverages.
To Promote a dance or entertainment event is to be involved in one or more of the followini
activities: (a) hirine any of the Persons staffinl! the event (e.!:.. deltiay. host. cashier. doorman etc,).
(9) hirin~ any of the Persons distributin~ or mailinl: invitations. flyers. posters. or other marketinl:
materials in connection with such event. or (c) makina the ultimate decision concerninl: the cost of
entrance to the event. A Promoter does not include a) a Business, or any full-time employee of the
Business, that "fromotes a dance or entertainment event on premises for which the business holds
a valid City occupational license; b) a 501(c) corporation, unless it is permitting the use of its
temporary alcoholic beverage license by another Business on the premises of such other Business;
Of ( c) a Person who holds or pfromotes a private reception not open to the general public; !s!l.ll
Person who is hired bv a Promoter to host. plan or market a dance or entertainment event: or (e) a
Person who llPOnsors or allows his name to be used in connection with. a dance or entertainment
event. provided such Person does not also Promote the event.
.
.
.
SECTION 2. AMENDMENT OF SECTION 102-371 OF CITY CODE CHAPTER 102
That Section 102-371 of City Code Chapter 102 is hereby amended as follows:
Section 102-371. Application procedures; grounds for denial,
.
.
.
(i) Alcoholic beverage establishments. All establishments that serve alcoholic beverages
and all Promoters shall submit a completed form supplied by the City acknowledging that
compliance with the following laws and requirements is an express condition of holding the City
license applied for:
.
.
.
(b) During the hours when alcoholic beverages are served by any
Business, a nontransferable identification bracelet must be placed on
the right wrist of all persons entering the premises of the Business
who are under 2m 21 years of age.
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SECTION 3. AMENDMENT OF SECTION 102-378 OF CITY CODE CHAPTER 102,
That Section 102-378 of City Code Chapter 102 is hereby amended as follows:
See. 102-378. Lapse of insurance, bonds.
.
.
.
b) (I) Promoters shall be required to post a bond or cash ("Promoter Bond") in the
amount set forth below prior to the issuance or renewal of a license. If, at any time, the Promoter
fails to keep the bond in effect, the license issued to such Promoter shall become null and void. No
license shall be issued to a Promoter if there are outstanding City fines assessed against such
Promoter, or outstanding City fines relating to Promoters, assessed against the Business at whose
premises the Promoter is seeking a Premises Specific license.
.
.
.
(6) In no event shall the amount of the required Promoter Bond exceed Ten Thousand
($10,000) Dollars, except as provided in paragraph (8) below.
(7) As used herein, total permitted occupancy shall include the total permitted
occupancy load for the inside, outside, terrace, first floor, second floor, mezzanine, seating area, bar,
and all other areas of the premises at which the dance and entertainment event could be held.
(8) A Promoter holding simultaneous events on different premises lIfler J1'.\I,1. 1'999
shall be required to obtain a separate bond for each premises where such simultaneous dance or
entertainment events are held, unless the dance or entertainment event is hel~~l1Pie9;.tJ99 l1Iid
i~ in conjunction with a cn~venrio'n trade ~hnw or 5;necial evp.nt which is co_spnn!lilored cn_hosted
and/or funded in whole or in part bv the City. in which case. the provisions ofpara~ph (\))(6) above
llI2lili:.
.
.
.
SECTION 4.
REPEAI.ER.
All ordinances or parts of ordinances in conflict herewith be and the same are hereby
repealed,
3
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SECTION 5.
SEVERABILITY.
If any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
SECTION 6.
CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach, and
it is hereby ordained that the provisions of this ordinance shall become and be made a part of the
Miami Beach City Code. The sections of this ordinance may be renumbered or relettered to
accomplish such intention, and the word "ordinance" may be changed to "section", "article," or other
appropriate word.
SEC.TION 7,
EFFECTIVE DATE.
This Ordinance shall take effect on the 3rd day of July
,1999.
PASSED and ADOPTED this 23rd day of
June
,1999.
~A
MAYOR
A TrEST:
-~p~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTlON
1st reading 6/9/99
2nd reading 6/23/99
F:\AlTO\TUJOOORDINANC\PROMOJW7.REV
.,-
~Wld"f"J
. CiIv A.lIa -0;;--
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
hIIp:\\ci.mlam_.ft,ua
TO:
FROM:
SUBJECT:
COMMISSION MEMORANDUM NO. Y (,0:91
Mayor Neisen O. Kasdin and
Members oftbe City C mmissloo
DATE: June 13, 1999
Sergio Rodriguez
City Manager
AN ORDI E OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 102,
ENTITLED "TAXATION", BY AMENDING SECTION 102-356, ENTITLED
"CONSTRUCTION OF ARTICLE; DEFINITIONS" BY AMENDING THE
DEFINITION OF "PROMOTER"; BY AMENDING SECTION 102-371,
ENTITLED "APPLICATION PROCEDURES; GROUNDS FOR DENIAL,"
BY AMENDING APPLICATION REQUIREMENTS FOR
ESTABLISHMENTS WHICH SERVE ALCOHOLIC BEVERAGES; BY
AMENDING SECTION 102-378 ENTITLED "LAPSE OF INSURANCE;
BONDS," BY AMENDING THE BOND REQUIREMENTS WITH REGARD
TO CERTAIN DANCE OR ENTERTAINMENT EVENTS CO-SPONSORED,
CO-HOSTED, AND/OR FUNDED IN WHOLE OR IN PART, BY THE CITY;
PROVIDING FOR REPEALER, SEVERABILITY, CODIFICATION, AND
EFFECTIVE DATE.
ADMINISTRATION RECOMMENDATION:
Adopt the Ordinance.
BACKGROUND
In March, 1999, the City Commission adopted Ordinance no. 99-3173, known as "The Promoter
Ordinance". The Ordinance reflects months of meetings held by Washington Avenue Task Force
with the assistance of the City's Legal Department and members of the Administration.
In an effort to educate the club and bar owners, and to clarify questions related to the use of
promoters, the City held a workshop prior to the May 1, 1999 effective date of the Ordinance.
Meeting announcements were hand-delivered by Code Enforcement, and a standing-room only
crowd filled the First Floor Conference Room for the meeting.
As a result of that workshop, several amendments to the Ordinance are now proposed.
AGENDA ITEM
RSD
(,.- 23.~~
155
DATE
;
"
ANALYSIS
This Ordinance reflects three amendments as follows:
I) The definition of a promoter has be expanded to include specific activities and exempt others
that should not be captured as part of the definition.
2) Discussions with the members of the industry have made it clear that identification bracelets
should be worn by patrons over 21 years of age. Only those wearing a bracelet will be
served alcoholic beverages.
3) As written, the Ordinance provides that when a promoter has simultaneous events, separate
bonds be posted for each venue used. The amendment adds new language to exempt dance
or entertainment events that occur in conjunction with "a convention, trade show or special
event; co-sponsored, co-hosted. and/or funded in whole or in part, by the City". In such
cases, only one $10,000 bond would be required.
Without this amendment, convention and trade shows may be unfairly financially burdened, and the
viability of the conventions jeopardized.
This Ordinance was unanimously supported on first reading at the June 9, 1999 City Commission
meeting.
CONCLUSION
The amendments proposed are further refinements to a recently passed Ordinance created to provide
greater accountability for those that promote events in the City's bars and clubs. The City
Commission should adopt the Ordinance.
-~
S~:fr/pw ~
F:\CMGRISALLICOMMEMO.991PROMTE.JU2
156
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Memorandum
Uniform Patrol Division
Date: 15 June 2001
To: Major Gerard Tollefsen
From: Captain Noriega
Via: N/A
Subject: Patrol Division 4th of July Action Plan
History:
The Fourth of July Celebration has historically been an active holiday for City of Miami Beach attracting many
tourists and local visitors to our area. The combination of significantly large crowds enjoying the beaches as
well as the nightlife offered on South Beach's Entertainment District should guarantee a heightened level of
activity for the Police Department beginning on 28 June 01 and continuing through 05 July 01. This activity
should include issues related to crowd control, heavy volumes of vehicular traffic and other problems related to
increased alcohol consumption and nightclub activity.
Special Events:
As of this date, the only special event scheduled for this holiday period is the City sponsored Fourth of July
fireworks demonstration on North Beach. The City is not currently accepting any applications for special
events for this holiday. The Special Events Office did advise however, that some preparations will be in
progress commencing 01 or 02 July 01 for the upcoming Microsoft Convention.
Hotel Occupancy:
The last survey conducted by Lt. Veski revealed that the area hotels were not completely booked for the Fourth
of July holiday. Additional information provided by S.LD. concerning this matter further revealed that current
hotel occupancy numbers for said holiday are at approximately fifty percent. Lt. Veski and S.I.D. will continue
to monitor the occupancy figures to determine if any significant changes take place.
Off-Duty Information:
A request for information concerning nightclub activity and hotel parties has been submitted to the Off-Duty
Office. Ideally, an itinerary for each club would be the best scenario to identify potential concerns and plan
accordingly. Currently, off-duty has no information regarding Fourth of July related details that will require
special planning by the Police Department.
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Memorandum
Uniform Patrol Division
(Continuation - Page 2)
Communications (PSCU)
PSCD will be providing an additional Dispatcher and Complaint operator to handle the extra volume of calls
related to this holiday. In addition, a Deco Channel will be provided to the Entertainment District throughout
the detail dates.
Strategic Investigations Unit
A request for any significant information related to the Fourth of July holiday (i.e. hip-hop groups/activity) that
should be included as part of this plan has been submitted to S.l.D. At the current time, no information has
been produced to indicate that the City will be experiencing any major problems associated with the holiday. It
should be noted however, that the Chiefs Office has received information from independent sources advising
that a significant amount of representation from individuals associated with the hip-hop industry/culture should
be expected. As stated previously, S.l.D. will continue to monitor changes in hotel occupancy.
Police Staffing:
As a result of the activity experienced with the recent Memorial Day Weekend, a staffing plan is being
submitted with the intent of maximizing the amount of police officers on the street, deterring potential problems
and enforcing a zero tolerance for any unlawful behavior. This plan is also designed to address the concerns
associated with this holiday without tasking scheduled on-duty personnel with another exhaustive effort. The
staffing proposal for the 2001 Fourth of July holiday based on the information and intelligence gathered thus far
is as follows:
Friday 6/29
(1200 to 1900)
2 Officers - (2) Ocean Drive (8th Street)
(1900 to 05(0)
11 Officers - (7) Collins Ave (7th street - 13th street)
(4) Ocean Drive (7'h street, 12th - 14th street)
4 Officers - (2) Collins Ave (l4th street)
(2) Ocean Drive (9th & 11th street)
8 Officers - (4) Ocean Drive (8th street)
(4) Ocean Drive (lOth street)
6 Officers - (4) Bike Patrol (Ocean Drive)
(2) Bike Patrol (Lincoln Road)
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Memorandum
Uniform Patrol Division
(Continuation - Page 4)
Monday 7/2
(1800 to 0200)
8 Officers - (4) Ocean Drive (8th street)
(4) Ocean Drive (10th street)
6 Officers - (4) Bike Patrol (Ocean Drive)
(2) Bike Patrol (Lincoln Road)
1 Sergeant - (1) Ocean, Lincoln & Collins (Bike)
Estimated Cost at $38.00 per hour ($4,560)
Tuesday 7/3
(1900 to 0500)
11 Officers - (7) Collins Ave (7th street - 13th street)
(4) Ocean Drive (7th street, 12th - 14th street)
4 Officers - (2) Collins Ave (14th street)
(2) Ocean Drive (9th & II th street)
8 Officers - (4) Ocean Drive (8th street)
(4) Ocean Drive (10th street)
6 Officers - (4) Bike Patrol (Ocean Drive)
(2)Bike Patrol (Lincoln Road)
2 Sergeants - (1) Ocean Drive & Lincoln Road (Bike)
(1) Collins Ave & Washington Ave
(2200 - 0500)
8 Officers - (8) Washington Ave (7th street - 14th street)
Estimated cost at part $38.00 per hour and part holiday pay per hour is ($16,248)
Wednesday 7/4
(2 Shifts 1300 to 2000 & 1900 to 0300)
7 Officers - (1) Collins Ave (7th - 13th street)
Per Shift
4 Officers - (2) Ocean Drive (7th, 9th & 11th street)
Per Shift
8 Officers - (4) Ocean Drive (8th street)
Per Shift (4) Ocean Drive (10th street)
(1900-0300)
~ '
Memorandum
Uniform Patrol Division
(Continuation - Page 5)
6 Officers - (4) Bike Patrol (Ocean Drive)
(2) Bike Patrol (Lincoln Road)
1 Sergeant - (1) Ocean, Lincoln & Collins (Bike)
Estimated cost at part $38.00 per hour and part holiday pay per hour is ($16,114)
(Total Cost for this overtime staffing plan $98,938)
Emergency Lane:
If necessary due to traffic gridlock, officers assigned to fixed posts on both Washington Ave and Collins Ave
will use their police vehicles to seal off each 200 block from 7th street to 14th street beginning at 2200 hours.
The 200 blocks and Collins Court will be used strictly as access for emergency vehicles.
AOA:
A request will be made to the Miami-Dade Police Department for assistance on 29 June 01 through 01 July 01
and 04 July 01. This request will specifically identify a need for assistance from MDPD's motors, bikes and
mounted patrol.
A request will be made to the City of Miami Police Department to remain on stand by for mutual aid assistance
beginning on 29 June 01. This request, if needed, will be made through the M.P.D. Staff Duty Officer.
A request will be made to the Florida Highway Patrol for assistance with accidents and traffic problems on the
MacArthur and Julia Tuttle Causeway throughout the entire period in question.
Criminal Investigations Unit:
All C.I.U. personnel scheduled to work on the Fourth of July will report to Roll Call in uniform for assignment.
Personnel will report to work on day shift or afternoon shift respective to their regular assignment hours.
The Crime Scene Unit will remain available and assign the Police Photographer to photograph and lor video
crowds, locations and incidents upon request.
In addition to providing intelligence regarding activities for the Fourth of July holiday, the Strategic
Investigations Unit will also be requested to assign personnel to monitor activities at hotels, nightclubs and
other locations hosting any possible volatile events.
Special Details:
The prisoner transport van will be staged on 8th street and Ocean Drive as part of each detail assigned for this
holiday. The van will be staffed at all times and will only leave its assigned location to transport prisoners back
to the station.
l'
Memorandum
Uniform Patrol Division
(Continuation - Page 6)
The Police Command Van will be staged at lOth street and Ocean Drive by the auditorium during the detail
hours (optional- Shift Commander).
Property and Evidence Unit:
PEU will be contacted to ensure the extra amounts of supplies and equipment (i.e. radio batteries, ADS,
barricades, etc.) are ready and made available to personnel working during this period. PEU will also be
requested to coordinate with Fleet Management to ensure that an optimum number of police vehicles are made
available.
A request will also be included to maintain an extra prisoner transport van and the Command Van in a state of
operational readiness. Decoy vehicles will be used at strategic locations, if available,
Variable Message Signs:
VMSs will be placed at various strategic sites along the entrances to the City and choke points into the
Entertainment District. The messages displayed on the VMSs will be geared towards deterring problems
associated with noise (boom boxes), traffic (cruising) and nightclubs (age limits).
Public Information Office:
A news release addressing the Forth of July and the MBPD's response to many of the concerns related to this
holiday will be coordinated, published and distributed through the PIa.
Staff Duty Officer:
Major Gerard Tollefsen 6/25 - 7/1
Major Charles Press 7/2 - 7/8
Overtime Code:
The overtime code is 636 and "July 4th 2001" in the secondary tracking.
~
1~~/!~/~~~1 1~;~~ ~~~-b/~-/~b~
U~S Services Fax:305-673-7818
GHlEF OF MIA. BEACH
Jun 19 '01 11:52
PAGE 81
P.02
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MIAMI BEACH POLICE DEPARTMENT
STRATEGIC INVES1lGA110NS UNIT
INTELUGENCE RE"'ORT
7782.
&:M4
(--ro' CE.PT' l~ os)
I ov ""'J~~~ L.(S'T~o
'(~" MPe,fI.AN)
i ". l"r-Ol
. .' A~ As: istant Chief De Lucca's request,l have ce,ntinued to survey the ~es of hotel
. 'booJci:J gsthroughout our city for the following periods: I
. I
Fr:itda r,J~ne 2!), 20m through Sunday, ~Uly .8,200~, which includes ~he Wednes~ay,
JUly 4 hob day as well as the weekend penods Immediately before and kfter that holiday.
,
I
Fdd~ y,August17, 2001 through Monday, August 20, 2001, which i$ the weekend ofthe
Sou,rc,: Hip-Hop Music Awards 2001, tentatively scheduled to take placf at the Jackie
Gleast 'nTheate)~ on that Monday evening. I
I
Frida I,' AugUSl 31, 2001 through Monday September 3, 2001, LaborjDay weekend.
.These surveys reflect generallcvels of reservations for the periods cove~d at ~~enty (20) of
.~h. e. ,(;1' :r; s 176. Uc:nsed hote.IS' The sampled hotels are typically the lar7iier f~lities,. and
'comp) lse a cpmbllled total of7,421 hotel rooms out of the 19,182 roo available Clty-
.wide. J:he June .It,.zzOOl sample results of the reservation levels are lig in basic matrix
foria"Rp3g~li ", 3, '''~d <l af tbi51'6fJ6rt. .
.FlL 8: TrrLE: HolidayslSourceA wards
DETJ :CtIvE: :\1ark DeFusco
REl'i iRT DA rEi 06/t,l/O 1
. 21
SIU CASE II 01-1006-021
MBPD CASE II:
,
REVIEWED BY, :
Detective: t=
Supervisor: . .
lieutenant: _
["'":;:;:;; oortJ.' ;denriald"Cllmtmt i. the prOl'CllY of the MIAM BEACH POuel! DEPARTMJ!NT, Und<:t no':; \tl1lStllnCO. ""ould d>e
L- contcnl....or mls TT:p(rrt 'be: rC'Vttwed by en" n:lUHd IrO the [ltJ.blic!media. ]t is. for Law EnrOrum.ent onl .
. - . Patel of'
\\1' _s\v( Llll!O~IISAU.'I)J;FUSCOllloteIIlQti<l.1y Oa:upw;y ~_JCc.tIOc
~
, '.
MIAMI BEACH POLICE DEPARTMENT
STRA1EGIC INVESTIGATIONS UNIT
INTELUGENCE REPORT
HOTEL TELEPNONE GEN. MNGR E-MAIL
Best Western
4333 Collins Ave 305 532-3311 Faith Kennedv
Comfort Inn
6261 Collins Ave 305-868-1200 JeffCimato
Delano Voenaranda@delano
1685 Collins Ave 305-672-2000 Robert Todak .ianschraRer
Dezerland Resort
8701 Collins Ave 305-865-6661 Jason Levy
Eden Roc Tim.nardi@renaissance
4525 Collins Ave 305-531-0000 Randv Griffin Hotels.com
Holiday Inn Info@holidavinnsouth
2201 Collins Ave 305-779-3200 Orlando Velasauez Beach.com
Howard Johnsons Sol8i@aol
3737 Collins Ave 305-534-5464 Carlos de Jesus .com
Loews Hotel
1601 Collins Ave 305-604-160 I John Thacker Jthacker@lowes
.com
MB Ocean Resort Kvoss@nationalhotel
3025Collins Ave 305-534-0505 Klaus Voss .com
Marrion Hotel Jeff.Hudson@marrion
161 Ocean Drive 305-536-7700 Jeffrev Hudson .com
National Hotel Jlehman@nationalhotel
1677 Collins Ave 305-532-2311 Jeffrev Lehman .com
Raddison Hotel Loonce@RaddisonDeau
6701 Collins Ave 305-865-8511 Luis Ponce vill.com
Ramada Inn Ramadacreion@iuno
4041 Collins Ave 305-531-5771 Michael Lefkowitz .com
Sheraton Four Points
4343 Collins Av. 305-531-7494 Armando Valdes No Email
Shelburne Hotel Info@Shelborne.com
1801 Collins Ave 305-531-1271 Jav Rosen
Shore Club Hotel ddromerhauser@ohRmc
1901 Collins Ave 305-695-3100 Charlv Assalv .com
Wyndham Hotel ProdriRuez@wvndham
4833 Collins Ave 305-535-2024 Tom Chil!:ov .com
Fontainbleau Hotel Lisacole@hilton
4441 Collins Ave 305-538-2000 Leo Salom .com
Roney Palace Shussain@ronev-oalace
2301 Collins Ave 305-604-1000 Ron DroeRmver ,com
Riande Hotel 305-531-3503 MiamicontraIor@hotelria
1825 Collins Ave Ralph Opennhein nde.com
DETECTIVE: Mark DeFusco
REPORT DATE: 06/21/2001
sm CASE #: 01-1-06-02
MBPD CASE #:
REVIEWED BY: ./J
Detective: /1~
Supervisor:
Lieutenant:
This confidential documenl is the property of the MIAM BEACH POUCE DEPARTMENT. Under no circumstances should the
contents of this re n be reviewed b or released 10 the ubliclmedia. It is for Law Euforcement ses onl .
Page6of9
F:\POLI\SALLIDEFUSCO\IIolidays.SOUJOeiI2.doc
,
.
"
"
MIAMI BEACH POLICE DEPARTMENT
STRATEGIC INVESTlGATlONS UNIT
INTELUGENCE REPORT
HOTEL ROOMS FRI.. 6I29-SUN., 7/1 FRIM 7/6-SUN., 7/8
Best Western
4333 Collins Ave 290 50% 55%
Comfort Inn
6261 Collins Ave 153 95% 95%
Delano
1685 Collins Ave 208 80% 70%
Dczcr1and Resort
8701 Collins Ave 226 56% 62$
Eden Roc
4525 Collins Ave 349 75% 65%
Holiday Inn
2201 Collins Ave 355 70% 83%,
Howard Iohnsons
3737 Collins Ave 155 63% 65%
Locws Hotel
1601 Collins Ave 790 82% 95%
MB Ocean Resort
302SCollins Ave 243 45% 70%
Maniott Hotel
161 Ocean Drive 236 80% 94%
National Hotel
1677 Collins Ave 152 75% 50%
RaddisonHote1
6701 Collins Ave 544 60% 95%
Ramada Inn
4041 Collins Ave 251 85% 74%
Sheraton Four Points
4343 Collins Av. 216 50% 70%
Shelborne Hotel
1801 Collins Ave 250 82% 100%
Shore Oub Hotel
1901 Collins Ave 325 Closed 30%
Wyndham Hotel
4833 Collins Ave 424 100% 95%
Fontainbleau Hotel
4441 Collins Ave 1200 45% 70%
Roney Palace
2301 Collins Ave 598 45% 65%
Riande Hotel
1825 Collins Ave 250 25% 60%
DETECTIVE: Mark DeFusco
REPORT DATE: 06121/2001
sm CASE #: 01-1-06-02
MBPD CASE #:
REVIEWED BY: '412-
De~ti~: ~
Supervisor:
Lieutenant:
This amfidential doc:wncnl is the property of the MIAM BEACH POUCE DEPARTMENT. Under no circ:umstances should the
contents of this It be reviewed b or released to the blic/media. It is for La.. EDfOl ClodICbt on) .
Page 7 of9
F:\POLMAU-\DIlFUSCOIhoIidays.soun:ell2.doc
!.
~ "
MIAMI BEACH POLICE DEPARTMENT
STRAlC:GIC INVESTlGATlONS UNIT
INTE:LUGENCE REPORT
HOTEL ROOMS FRI., 8/17 - MON., lIfZO
BcstWestcm
4333 Collins Ave 290 12%
Comfort Inn
6261 Collins Ave 153 45%
Delano
1685 Collins Ave 208
Dezerland Reson
8701 Collins Ave 226 95%
Eden Roc
4525 Collins Ave 349 15%
Holiday 1M
2201 Collins Ave 355 78%
Howard Johnsons
3737 Collins Ave 155 65%
Loews Hotel
1601 Collins Ave 790 25%
MB Ocean Reson
3025Collins Ave 243 45%
Marriou Hotel
161 Ocean Drive 236 15%
National Hotel
1677 CoIlins Ave 152 10%
Raddison Hotel
6701 Collins Ave 544 12%
Ramada Inn
4041 Collins Ave 251 25%
Sheraton Four Points )p,?
4343 Collins Av. 216
Shelborne Hotel
1801 Collins Ave 250 20%
S~ Club Hotel
1901 Collins Ave 325 10%
Wyndham Hotel
4833 Collins Ave 424 35%
Fontainbleau Hotel
4441 Collins Ave 1200 25%
Roney Palace
2301 Collins Ave 598 10%
Riande Hotel
1825 Collins Ave 250 10%
DETECTIVE: Mark DeFusco
REPORT DATE: 06121/2001
sm CASE #: 01-1-06-02
MBPD CASE #:
REVIEWED BY: ~
Detective: ~
Supervisor:
Lieutenant:
This confidential document Is the property of the MIAM BEACH POUCE DEPARTMENT. Under no circumstances should the
contents of this It be reviewed b or released to the bliclmedia. It is for Law Enforcement onl .
Page 8 oC9
P:\POU\SALLIDERlSCOlholidays.soun:e/l2.doc
P.. ..'
MIAMI BEACH POLICE DEPARTMENT
~1EGIC INVESTIGAllONS UNIT
INTELUGENCE REPORT
HOTEL ROOMS FRI., 8131 - MON.. 9103
Best Western
4333 Collins Ave 290 11%
Comfort Inn
6261 Collins Ave 153 60%
Delano
1685 Collins Ave 208
DezerIand Resort
8701 Collins Ave 226 95%
Eden Roc
4525 Collins Ave 349. 50%
Holiday Inn
2201 Collins Ave 355 95%
Howard Johnsons
3737 Collins Ave 155 45%
Loews Hotel
1601 Collins Ave 790 40%
MB Ocean Resort
302SCollins Ave 243 42%
Marriott Hotel
161 Ocean Drive 236 20%
National Hotel
1677 Collins Ave 152 10%
Raddison Hotel
6701 Collins Ave 544 12%
Ramada Inn
4041 Collins Ave 251 20%
Sheraton Four Points JO 5'D
4343 Collins Av. 216 CLO:Uro
Shelbome Hotel
lSOI Collins Ave 250 20%
Shore Club Hotel
1901 Collins Ave 325 60%
Wyndham Hotel
4833 Collins Ave 424 40%
Fontainbleau Hotel
4441 Collins Ave 1200 30%
Roney Palace
2301 Collins Ave 598 10%
Riande Hotel
1825 Collins Ave 250 10%
DETECTIVE: Mark DeFusco
REPORT DATE: 0612112001
SIU CASE #: 01-1-06-02
MBPD CASEj#:
RE~WEDBY: ~ /)
Detective: W
SupelVisor:
Lieutenant:
'.
.'......
This confidential documenl is the propeny of the MIAM BEACH POUCE DEPARTMENT. Under no cimmIstanc:es should the
contents of this re It be reviewed b or released 10 the ubliclmedia. II is for La" Enforcement on! .
Page 9of9
P:\POLI\$A1l.\DEPUSCO\holidays._Z.doc;
\
t
Author: DonaldDeLucca at C-H-PO
Date: 06/15/2001 11:26 AM
Priority: Normal
TO: ChristinaCuervo
Subject: Re: Fourth of July Club Activities
CMC,
FYI, DD
Forward Header
Re: Fourth of July Club Activities
JamesMazer at C-H-PO
6/15/01 10:17 AM
Subject:
Author:
Date:
See the below for the most recent information the Off Duty Office has
been able to obtain pertaining to what is scheduled at the clubs for
the Fourth of July Holiday. Please note the items highlighted in red,
these locations appear to be having an event which will need to be
monitored.
We will continuously check with the clubs and the off duty
coordinators for each location to update this list as necessary.
JM
Reply Separator
Fourth of July Club Activities
DonaldMacKenzie at C-H-PO
06/14/2001 05:00 PM
Subject:
Author:
Date:
The following is a list of Clubs in the entertainment district and
the most up to date information of activities plan for the Fourth
of July Week. This includes the weekend before and after.
Planet Hollywood/(ALL-Star) Grand Opening On 6/29 (4) officers
(960 Ocean Dr.)
Coordinator. Officer D. STEWART
Crobar
(1445 Washington Ave.)
Coordinator Sgt. Devarona
N.Y DJ Contemporary music (not hip hop)
7/1 Gay night party.
Clevelander
(1020 Ocean Dr)
Coordinator Officer Simon
Nothing confirmed will call if any
changes.
Club Amnesia
(136 Collins Ave.)
Coordinator Sgt. Navarro
Nothing planned
Club Deep
(621 Washington Av.)
DJ Hip Hop promotion by Power 96
Radio station. Club canceled Off Duty.
.
.
t
No Coordinator
Club Level
(1235 Washington Ave.)
No Coordinator
Club Salvation
(1771 West Ave.)
Coordinator Officer Harris
Club Cristal
1045 5th Street
Coordinator. Officer L. Jones
Fat Tuesday's
(918 Ocean Dr.)
Coordinator Officer W. Jones
Monty's
(300 Alton Rd.)
Coordinator Sgt. Gam
Penrod's
(100 Ocean Dr.)
Coordinator Officer Metzgar
Promenade
(1052 Ocean Dr.)
No Off Duty
Shadow Lounge
(152 Washington Ave.)
Coordinator Officer Wm. Smith
The Strand (Living room)
(671 Washington Ave.)
Coordinator Sgt Navarro
Wet Willies
(760 Ocean Dr.)
Coordinator Officer Cohen
Senor Frogs
(616 Collins Ave.)
Coordinator Officer T. Lincoln
Krave
1203 Washington Ave)
Coordinator/ Off Duty
Nothing planned. Normal DJ Hip Hop
Local DJ hip hop
Nothing at this time will call if
any changes. normal DJ Hip Hop
DJ Hip Hop
Nothing planned
Nothing planned
No contact with club
DJ Contemporary and Hip Hop
Hip Hop New York DJ
will confirm with club
Nothing Planned
Nothing Planned
I have been told Peter Lofton is
planning to have a New York DJ and is No
promoting an event starting 6/29-7/4
Hip Hop I have not hear from the Club.
t.
. '
(SM11:)
Doug Tober
General Manager
Miami Beach Convention Center
Jackie Gleason Theater
NDUM
Private M,n.gement fDr Public F,cl/lt./e5
To: Christina CuelVo
Cc Mayra Diaz Buttacavoli
Ramiro Inguanzo
Tony Marten
Thom Connors
Bob Papke
Date: June 21, 2001
Re:' Source Awanls
<::)
- -
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Christina, in follow up to our conversations, this memo shall memorialize our activities thus
far concerning the booking of the Source Awards, The event will be scheduled for taping on
Monday, August 20 at the Jackie Gleason Theater, with an expected air date of August 28,
200 1 on the UPN network.
We were approached as an inquiry a few weeks back by the production team for the event,
headed up by Dave Mays and Lori Berglund. These two persons have remained our principal
contacts for the event, and we expect the same to continue throughout the upcoming process.
Discussions began to get more serious about using the Gleason about three weeks ago, and
about two weeks ago it became apparent that the Gleason Theater was the production's first
choice for presenting this year's event. We scheduled a meeting with the principals for Friday
afternoon June 8, primarily to discuss production as well as security concerns surrounding the
event based on the history of1ast year's event at the Pasadena Civic Auditorium
With regard to the event itseU: it would proceed very much like the recent Telemundo
presentation of the Billboard Latin Music Awards. Anival patterns with limos on Gleason
Drive would be very well contained, with high police presence as well as production staff
setup to capture the arrivals on tape. Entrance for performers would be through the main
lobby, with other invited guests entering through the south entrance doors. An attendance of
not more than 2,000 invited guests would be expected; no tickets will be available to the
. Page 1
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general public. Our contract does call for the required complimentary tickets for the City,
however. The event would be taped beginning at approximately 7:00 pm and running for
about three to four hours. Initially, the Source is not intending to have any other off-site
sanctioned events, although some recent questions may indicate a shift in those plans. Also,
comments seem to indicate that record companies or other associated parties may stage
ancillary events at other locations on the Beach throughout the time leading up to and
immediately following the taping.
One of the topics of discussion has centered around the production's desire to utilize the Fruit
ofIslam, a group associated with the Nation ofIslam, as peer group security for the event. We
indicated to the client that we would investigate further regarding their request, but that
whatever security company was chosen, that firm would have to meet our requirements as an
approved contractor to work in the facility. Such requirements stipulate proof of business
licensure in the State of Florida for security work, as well as providing proof of insurance
naming the City ofMiarni Beach and SMG as additional insureds. Subsequently, I have
spoken with some of my counterparts with SMG regarding the potential for using Fruit of
Islam-staffed companies for security, and reactions have been generally positive. We have
had good experience with the Philadelphia-based organization, which has provided security
for rap and hip-hop events at the old Philadelphia Civic Center before it was torn down some
years back. There appears to be, by all indications, a level of respect between the hip-hop
community and the NOI, which could certainly help to reduce the likelihood of problems
during the event, Capt. Tony Marten, our liaison with the Miami Beach Police Department,
has also researched both last year's event and the potential use ofFOI, and has received
similar reports on their perfonnance. I would suggest discussion with him for further details
of his findings. We also had a follow up meeting with Capt. Dennis Mohammad, the event's
proposed security coordinator, on June 20, and were impressed with his very thorough and
professional approach to preparations for the event. We have inserted a specific clause into
the Lease Agreement for this event, requiring a written security plan, developed in conjunction
with us and the MBPD, to be submitted and approved as a contractua1 requirement. We are
also planning to use metal detection equipment and searches at all entrances of the venue to
insure a safe environment.
I feel that we are taking proper steps to insure a safe and successful event, and will make every
effort to work toward presentation of Miami Beach in a positive light on this nationally
televised broadcast. Should you have any further questions or require any further information,
please feel free to contact me.
. Page 2
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305-573-7055
CHIEF OF MIA, BEACH
PAGE 02
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05/15/2001 14:08
n" _.. ~ .,...... ~.,. ~..~.__
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DEDIC'CEO 10
COMMUNITY 5EfVICf
1100 WASHINGTON AVEN!)E ... MI....MI BEACI-I, FLORIOA 2t3139
CH"", O'''C, (305) 673-7925 (I'''j 670-7065
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Friday, June 15,2001
Director Carlos Alvarez
Miami-Dade Police Department
9105 NW 25'" Street
Miami, FL 33172
Dear Director Alvarez,
Miami Beach continues to have the reputation for being an epicenter of nightlife and entertainment
and is considered to be the "hot spot" for special events and holiday weekends. e influx of visitors
to South Beach during these occasions provides our City with challenges whl h will stretch our
resources to an untenable level. Through recent events, we have an even greater ppreciation of the
extreme importance of preparation and planning for these types of occurrences. J To avoid a repeat
of South Beach's transportation and parking system being virtually shut down ~y the mass iniIux
of people, mutual aid is requested for the following events: I
I
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,
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1. Wednesday, the Fourth of July.
2. The Source Awards, Friday August 17m through Monday August 20m,
3. Labor Day Weekend, Friday August 31 n through Monday September 3".
"
i
I would like to meet with you and Sam Williams to further discuss and prep31f plans for these
events, My office wiU be contacting your staff to arrange a convenient time and! date.
Thank you for your cooperation in this matter.
Sincerely,
)~~
RI HARD R. BARRETO
Chief of Police
c: Assistant Chief Don DeLucca
Assistant Director Sam Williams
RR8:DD:tr
F;\POLI\ADMJ\SCH1\Chief. Otliee\BAJUl.ETOlMu'uwAldJulyAusSep.lu,doe