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LTC 013-2009 Board and Committee Bi-Annual Reportsm -'11AMIBEAC OEF{CE OF THE CITY MANAGER NO. LTC# 013-2009 LETTER TO COMMISSION TO: Mayor Matti H. Bower and Members of the City Commission FROnk Jorge M Gonzalez, City Manager ~~~ `J ~ DATE January 13, 2009 SUBJECT, Board and Committee Bi-Annual Reports Pursuant to City Code Section 2-22(13) ='The Chairperson or his designee shall biannually submit a completed written report form, supplied by the City Administration. to the City Commission and City Manager." Attached for your perusal are the reports submitted to the City Clerk's Office. ~i~-- ~~ JMGIREP: mem C: Robert Parcher, City Clerk File C/ N _ o 6 -n i--= z :~ T ~~ ~ v-. a a ~ ', _ -, - ~ -. cn The following Committees have not responded Affordable Housing Advisory Committee Beach Preservation Committee Budget Advisory Committee Capital Improvements Projects Oversight Committee Debarment Committee Gay Business Development Ad Hoc Committee Golf Advisory Committee Health Facilities Authority Board Marine Authority Miami Beach Sister Cities Program Normandy Shores Local government Neighborhood Parks and Recreational Facilities Board Public Safety Advisory Committee Single-Family Residential Review Panel Sustainability Committee Transparency Reliability and Accountability Committee BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: MBCC Advisory Board CHAIRPERSON: Carol Taran LIAISON. Luckrisha Anderson NUMBER OF MEETINGS HELD SINCE JUNE 2008: 4 A[:TI V I TY: RFP u dates Introduction of Global S ectrum to the buildin and the adviso board members. Approval of rent waiver for Leo Awards Gala for $9,750.00 Randy Heimler resigned as chairman, then vice chair Carol Taran was moved to chair. Carol Taran resigned as chair then Stuart Blumberg was elected chairman. At this time Leon Manne is Vice Chair Discussed steps been taken by Global Spectrum with their transition, Page 2of 3 Page 3 of 3 ACCOMPLISHMENTS: Completion of bathrooms upgrade according to ADA compliance. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Art in Public Places CHAIRPERSON Jim Weingarten CITY LIAISON. Dennis Leyva NUMBER OF MEETINGS HELD SINCE JUNE 2008: 5 ACTIVITY: Kevin Arrow - `Beatles Mandala" AiPP Project Bandshell Park Dan Graham - AiPP Project 1100 Block of Lincoln Road Ellen Lanyon -'Miami Metamorphoses" restoration Barbara Neijna -Deaccession "Red Sea Road" Antoni Miraldi -Deaccession "Speed Love Seat" Charles OPerry -Restoration and relocation Brian Tolle-"Maze' AiPP project Collins Park Wendy Wischer-"Liquid Measures" FUTURE ACTIVITIES South Pointe Park -Discussion of new Call to Artists Charles OPerry -Relocation and restoration Presentation to NeighborhoodslCommunity Affairs Committee -The AiPP Program ACCOMPLISHMENTS: Ellen Lanyon - "Miami Metamorphoses" restoration Wendy Wischer -Recommendation of artist for project at 3`tl Street & Wash. Ave. public plaza BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF1 BOARD OR COMMITTEE NAME: ~-cU~~lic<~li~-,~ :: crn'nif'ee CHAIRPERSON: I, L.It' fi!•Irsc:n'.e+:i'son CITY LIAISON: ~ :,rlde ':~ICCi<, P,;I<s ~ Rec'e~7lion - L:~~~dscc~e Projc,~ls C_c~ordir,a_c~r NUMBER OF MEETINGS HELD SINCE June 2008: 4 :I:~} ~ JJ 1,1 ~ -- ~/ _.`~ I I !1.;~C~, Ijl t:ri!~ / ~4/!~Il1 ACTIVITY: _ TI'~_` IjCt 1U~ Ii.'~II•_•1 !~!i^''ili "fif. 'T)ii(`I-Cr5 -9° fy'8f;: 172ff18-I:. [?r }he '. i"',v C !'J'~IQIItl IipCl:'I, 115 b.I51rP.'S ( fCSI.jCfi C~{5, ~-~J;;I ,! €F;O:.?.': Of it OOf(O'l Pcl^.:'I .?I"~Ill-"IIS Ti7L"•, 5'IC II ICIICC tCC::ffIIT1.5'.1.:~O-I:^.fF Y?F,19r}~:; C: hIC: C11S `J; Sri 5 iht- '. ~^.`jur OI'CI .Orr `(IIC-,$I:;11 _., 'vV' 'lv i;CIV151r~~.j ~7r~j ;; IfB~... iJ ..:: CI 1 tl'Y1 ~IQkU 1'I:: I:iSL~~` fei!:`IL'I 71$ :NIL`I Ch h.Cllrl 1'I$IrL: IJ"1 51.. I ..U~II ;7a ^ ~P~!lr'^ert !i'.'PC' /"(5; h.:.:,U'r 11 I _ I, ~'+, T ~~13 ::1: the ~. h~ Ifl :: IJC~CI. 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JC:f; ccrnmerc•:]i. °.lh'^mii•y: rrsi :e~~,fal ~:. ,c'hn~_']t1c:i'n!-:mi~iu" k:,u d'`r,,';t. vv91' rnc,s ttor 'oa( in.I vd1.;71 Jets-, +~rd rol fc:l prc(il no•1 pucd c oro^erl es) • 1. ,.^C'Ir'i.1P 'C 't.":`CbV UI't_I is Ci'^".~=f1 ilf' I^,'1C:.iCQ~?8 FI': ~~,•CIS SCI1Ut,~Uli;,J IJf I-L';~'.^. ~''ACIf c1-I:.- vp~r.lf'~~1 IJIS, r:cIL..II- ri: ~'1G `.N 'll'a; l "IIL^.qi'. C:f' fvr "rte` Ll: ~'r, f\'1r .lO' 3FC1Jf 'ilO`I %=~:b':ray w • it ol::c: 6y comm flae members. -. /\5SL'a ~: :mrll S;; CY•@'~°I'i'yr ~'C:k)If 'I \+:J I'I~O:' CI~O'I51`~r II'r' ~•I\C .11'8L IBC ~1~-j.• •^_:r••F,U'~rali 'V :;12U'1 the beac•irs caldcc~y:~~.~ )••ccs a ad'•:cd s r;~ fUl rf'e c'rerall !-c,-:^i::;n Cornrner' ari nr:;ni'cr I^•la;ape pn;j-- ~• ' I - r..:f' ^'Clf t]C18C~ G+; Ihfr .TUCf SOC:CC ": ~a11C7~_]2'T'c2'li ~I`d1510'1 :il:!~h ..~. . -•Jr~_}'ly f•~'.vsr 3atk~,. - ~I .,-eeL •'v`v'as'I'I:I:>n .+v2 I~'v~Ih :~ ~ ~ ee'I. /I :i11e~e~liNc:lrn."Idy _ils,~:55 LiStrrt. • Irfj~i•Jr 3i>a C~h ~~7r•:. - I'~ :,~..~-,~..,:I'C~ ~ay°rF?^'r'f- BOARDS AND COMMITTEE BI-ANUAL REPORT FORM -PAGE 4 OF 5 BOARD OR COMMITTEE NAME: BOARD OF ADJUSTMENT CHAIRPERSON: LARRY HERRUP CITY LIAISON: _ ANTOINETTE STOHL Secretary to the Board DATE OF REPORT: - July through December 2008 NUMBER OF MEETINGS HELD DURING TH15 REPORTING PERIOD: 6 MEETING AGENDA DATE ITEMS APPROVED DENIED DISCUSSION CONTINUED Jul 11 $ ~ 1 Aug 1 3 3 Sep 5 $ 4 1 3 OCt 3 $ 6 1 1 Nov 7 11 10 1 Dec 5 4 4 Totals: 42 34 1 2 5 Note: Some totals may not match due to some items boing removed from the Agenda at F',PLAN`$zba'~.Bl-ANNUAL CITY CLERK'S R[PORTS'•JULY ~ DECEMBER OB BI-ANNUAL CITY CLERK'S REPORT.doc BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Committee on the Homeless CHAIRPERSON: Juan Rojas CITY LIAISON' Ingrid Usaga NUMBER OF MEETINGS HELD SINCE JUNE 2008: 6 Extended invitation to various community providers to present to the Committee and speak about the services they provide and how they work with the City's Homeless Outreach Program to help the City's homeless. Some of the providers include: CarrFour's Harding Village, Stand-up For Kids, Veterans Administration's Healthcare for Homeless Veterans. and HOPE in Miami Beach. Page 2of 3 FUTURE ACTIVITIES Step-up awareness to residents and businesses on the City's efforts to address homelessness. Update "Help at a Glance" flyer to include statistics and other highlights. Attend/participate in homeless outreach with City staff as well as the Miami Dade County's Homeless Census scheduled for January. Schedule a tour for Committee members of emergency shelters that the Homeless Outreach Program uses to place the City's homeless. Step-up awareness to City Commission of Homeless Outreach staffs' efforts in addressing homelessness (i.e. providing a quarterly report). ACCOMPL Page 3 of 3 The Committee on the Homeless became more knowledgeable and informed on services provided to the homeless in Miami Dade County and how other agencies partner with the City's Homeless Outreach Program to address the needs of the homeless in our City. Provided feedback to the Homeless Outreach Program BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: MIAMI BEACH COMMISSION FOR WOMEN CHAIRPERSON: Dona Zemo CITY LIAISON: Ana Cecilia Velasco NUMBER OF MEETINGS HELD SINCE JUNE 2008: 6 Domestic Violence Awareness Project -dissemination of information at Publix Health Forum - in cooperation with Mt. Sinai Pay Equity Day -March on Lincoln Road Women Worth Knowing Event -Nominations and Awards Page tot 3 Women's Conference and Expo Women Worth Knowing -Awards Pay Equity March Domestic Violence Program Leadership for Girls Program Legislative Issues Tracking Health Forum ACCOMPL Page 3 of 3 Recognition of Local Women Residents as Women Worth Knowing, video vignettes were made and play over the local MBTV station Outreach for Domestic Violence issues -contacted approximately one hundred individuals during the event Pay Equity March brought local retailers and businesses into awareness of the National disparity in income between men and women that continues. Health Forum focused on Women's Issues with cooperation from Health Professionals from Mt. Sinai, approximately 60-80 individuals were in attendance Commission meetings hosted speakers on topics of current affairs affecting women, Commission members brought the experience and expertise to collaborate on the various programs and efforts. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Cultural Arts Council CHAIRPERSON: Ileana Bravo CITY LIAISON: Gary Farmer NUMBER OF MEETINGS HELD SINCE JULY 2008: 5 ACTIVITY: Welcomed new member Izzv Havenick Processed final reports for 07108 Cultural Grants and Issued contracts for 08/09 Cultural Grants Monitored operations of Colony and Byron Carlyle Theaters Reviewed and approved 2 Community Benefit Fund Rental Waiver requests for the Fillmore Jackie Gleason Theater Convened meetings of the CAC Marketing Task Force and recommended $75 000 for Sleepless Night 2009 Convened Nominating Committee to recommend candidates for seats vacated by Liltiam Lopez and Michael McManus Continued weekly e-blasts and monthly press releases announcing cultural events in Miami Beach Monitored contracted Arts for Learning programs in schools and parks Monitored activities and. attended performances and exhibitions of current and etential ajltural rantees Adopted improvements for the 09110 Cultural Grants process Page 2of 3 FUTURE Create an Annual Report for FY 07108. Continue feasibility study for CAC-sponsored ticket booth at 1111 Lincoln Road or in the new 17`" Street park Participate in the planning and marketing of Sleepless Night 2009 Begin 2009/2010 Cultural Grants application and review process in January 2009 Continue to explore creation of more opportunities for people to participate in the arts Continue weekly e-blasts and monthly press releases promoting Miami Beach cultural events Continue to monitor activities and performance of cultural grantees accnnnPl Page 3 of 3 Served over 600 child ren through CAC-funded arts education programs contracted with Arts For Learning in Miami Beach schools and parks renewed contract with Arts for Learning to continue services through September 09. Awarded nearly $630 000 in Cultural Grants to 43 arts organizations for exhibitions, educational programs projects and performances in Miami Beach for FY 08/09. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Quality Education Committee CHAIRPERSON: Evelyn Lampner CITY LIAISON: Dr. Leslie Rosenfeld NUMBER OF MEETINGS HELD SINCE January 2008: 9 January 2008 Education Compact approved by MB Commission and MDCPS on January 16, 2008. April 22 2008 Motion to oppose any liquor begin served at the Regal Cinema and Motion to oppose state budget cuts to education Recognition of Education members and community by Commissioner Bower 07-08 September 2008: Motion to recommend that City evaluate and develop a more visible and comprehensive education page to be included in the City website November 2008 Motion to support the MDCPS 2009 federal and state legislative program with the state priorities to hold funding harmless and change reporting date to submit a final adjusted property tax roll from April to September and the federal priority to hold funding harmless. December 2008 Education Compact webpage now part of City website Education Compact in progress -Three schools (MBSH Nautilus and Fienberg Fisher) all candidate schools. City selected to receive IB on site training in March 2009 All elementary schools on MB and Treasure Island to participate and submit IB application A to become Candidate schools in May 2009. Page 2of 3 FUTURE ACTIVITIES Continue implementation and development of Education Compact activities and initiatives. City to develop internship program for MBSH youth to begin in January 2009. Continue Grantwriting workshops for PTSA membership in partnership with MDCPS grants office. IB Conference in March 2009 for 450+ MB staff members to become IB candidate schools and authorized schools. ar•.r•.nnnPi Page 3 of 3 Education Compact with MDCPS approved January 2009 Miami Beach Senior High now an IB candidate schools seeking authorization in Fall 2009 Nautilus Middle School now an IB candidate school seeking authorization in Fall 2009 Fienberq Fisher K-8 now an IB candidate school seeking authorization in Fall 2009 City of Miami Beach selected to receive IB level one training for all City schools. All elementary schools to participate (95% staff) in Level I training in March 2009. All elementary schools to submit Application A in May 2009 to become candidate schools in July 2009. Internship program for MESH youth established. PTSA Grant Writing workshop developed and offered monthly to City school PTSA members to assist in obtaining additional funds for City schools -- BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 June -December 2008 BOARD OR COMMITTEE NAME: Community Development AdvisoryComrmttee (CDAC) CHAIRPERSON: July-October - Dr Michael Baum November -Mathew Sarelson CITY LIAISON: Mercedes Rovirosa, Community Development Specialist NUMBER OF MEETINGS HELD SINCE JUNE 2008: 1 ACTIVITY: The Community Development Advisory Committee meets several times during the first two 2 uarters of the ear durin the tannin ro osal hase, to listen to ro osal resentations and to deliberate over fundin recommendations. Durin the current eriod onl one meetin was held to discuss fundin recommendation for the Communi Develo ment Block Grants CDBG with the Ci Mana er. One other scheduled meeting was cancelled for lack of quorum, and it was not rescheduled because there were no other issues to discuss during this period. FlITl1RF To appoint officers for the Committee and a CDAC representative to the G.O. Bond Oversi ht Committee. CDAC will review CDBG a lications for federal funds related to housin and Community development. The funds are to be used in the designated target areas where at least 51 % of the residents are low or moderate income persons. The Committee also considers all substantive amendments to the One-Year Action Plan. As part of the citizen participation process all substantive amendments are publicly advertised and,_ Page 2of 2 when necessary, public hearings/meetings are held to receive public comments. CDAC will co-host one or two public hearings for public comment and input on how the CDBG funding will be allocated for Fiscal Year 2009/10. n~r:nnnai After reviewing 33 proposals for CDBG funding, CDAC met with the City Manger and unanimously approved the funding recommendation for the 2008/2009 Fiscal Year for CDBG funds. A total of $258,388 was allocated to 15 Public Services activities, which were in line with the riori areas of child care, outh ro rammin and ro rams for the elderly, $684,684 for Housing Programs and $135,000 for Capital Improvements. The Committee co-hosted one public hearing for public comment and input on how the federal funding would be allocated with regard to the identified priority areas for the citizen artici ation rocess to take into consideration for the re aration of the One- Year Action Plan and the Five-Year Consolidated Plan. F:IneigtHSG-CDtMERCVICDACtOStBi~annual RepoA June-Dec.tloc BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 COMMUNITY RELATIONS BOARD BOARD OR COMMITTEE NAME: COMMUNITY RELATIONS BOARD CHAIRPERSON: Mr. Brad Fleet CITY LIAISON: Ms. Barbara Hawayek NUMBER OF MEETINGS HELD SINCE June 2005: Six (ti} ACTIVITY: • Committee met with Thomas Barker from the Mayor's Gay Business Development Committee. Mr. Barker asked that the Mayor's Gay Bisness Development Committee work with CRB, City officials and business owners to develop some sort of sensitivity training for educational purposes. • Board Retreat held in August 2008 in which the desire to make a big impact on our City was discussed by taking on a "Miami Nice" like campaign focusing on business customer service and kindness, courtesy and good manners displayed by our residents. Discussion of partnering with Visitors and Convention Bureau and Miami Beach Chamber of Commerce. • Committee met with Wendy Kallergis from the Chamber of Commerce. The Chamber is committed to artnerin with the Cit to make it a better lace. • Continuation of the Peace Pole Project. The Peace Pole project was started by the World Peace Society dedicated to uniting people across the World through the universal saying "May Peace Prevail on Earth". To date, more than 200,000 Peace Poles have been dedicated in over 190 countries. The Committee proposed that the City adopt the Peace Pole project and find an area for contemplation and meeting to engender a feeling of community, peace, and harmony. The Peace Pole will be permanently placed in the City of Miami Beach Botanical Garden. Design submitted by Artist, Winsome Bolt from the Sunflower was approved. Final cost came in at $3000. Marjorie York continues to lead fundraising effort to cover the cost. Timeline for completion and unveiling continues to move back with permitting issues and concrete pouring issues. Awaiting date approval pending Mayor Bower's schedule for 11:00 to 12:00 event. • Formal a royal and formation of subcommittee for S.M.I.L.E Pilot Pro ram refined: s.ar.t.t..F...r,,.,, ;r r,n Program: r.:: Brut:: ('unmmua~• Snr.ilr..•~++s it cvr i>.:::ru;t.:r:ay~.~tv:'~::•:!L'; ILc (]t, :.: ',:~ - . RcLdiuus Rua,d which t:>vrero ci viiita auJ kukincn. at Ihr. ~.uwnuwil• 7hnmEh pn:nn;meionsrworkshops aml proax,nonal material. S.\1.L1. G. tr xn arn>nym for service, :n:uuxrs. ideals Jcadershtp and exeeUeace. The program wdl u:.r a~ .. pnnra~pc for i~. ~ICmr.d roll-oul to other dues in DLamr. 'forget L'roup: The program targcrs prim:uilo alt s;mee mdastnes dieing business m \Lami f3eaeh (ix. hotels, rastauranes, retailers, tails, Lucas, [caw compamesJ, ore I, I ~e+uuaay, the program would M arlf^_rnJ k:;<l:.~ol> nerd t!c cenrmentlr :n Idl;:c Prvgrum 1~ixLLriah: • &nrA IYF auJ h+n.lnnr •. Iin Ib• prr4nrlnb nl P• nlrA wUrk£hON: • au~m a~c r,:rl ~.a„r.:aLo:: !A79T"\'1 • (rndkalcs lot rtnuplnuu_rhe wul laLops • -'ar maKrtNS wnh thr lou:_~ • !~;xl pins with Qn• logo tiupoort, Jix•nwxctdtxs and !•'tmdinK: • ('ih of bt.:u,ri fi:.r, r~ • Hail Ara:a :cacao, • \'ui!:+:;. (swot • Ch::mbrr .a (:;:caret:. • i-rnlnr::rtr and hullncpy u.~mnumBv • .npul. Program Pnxuoti,>n: • Pms~ releare:: and f otlos np • MR"I'\' • i11VnC>i. I~:, .a -d:Ci pH:n.u L~dL>D:.. FI1Tl1RF • Continue to work on approved project- S.M.I.L.E both in subcommittee and CRB Board meetings. • Continue Peace Pole project with event planning and "inauguration" for Tate February or March 2009. • Continue to look at potential projects especially as may be fitting with the Calendar of Events. • Continue to hear complaints/grievances on allegations of discrimination on the grounds of race, religion, economic status, ethnicity, sexual orientation, gender, age or handicap. • Continue to invite guest speakers to educate CRB on issues that are relevant to the work of this Board and its ongoing projects. BOARDS AND COMMITTEE Bl-ANNUAL REPORT FORM - PAGE I OF 3 BOARD OR COMMITTEE NAME: CAN DO CHAIRPERSON: ROBERT WENNETT CITY LIAISON: AC WEINSTEM NUMBER OF MEETINGS HELD SINCE June 2008: 6 ACTT V ITY: 6/ 10/08 (see attached agenda 8i minutes) Submitted grant to Knight Foundation Designed artis[ walk for 3/ 19/2009 Proposed recommendation to finance committee [o utilize retail spaces for artist studios in Collins Park garage. Accepted $5,000 grant Woodruff Foundation Recommendation to City Commission regarding construction screening Recommendation regarding RFP for City parking lot. Page 2of 3 Artist walk March 19"' for CANDO district Artist studio space in all City projects in Collins Park Ad shell 23rd 8i Collins with revenues going [o CANDO RFP for City lot in CANDO Page 3 of 3 Resolution to finance regarding Ad Shell revenue for CAN DO Resolution to land use regarding ground Floor space in CAN_DO district for Artists live/work Artist walk for 3/ 19/2009 2~' ~ ~ a s: • sine::»: b'v>'!o~ ~ i ~,1,\\ rte;' ~ •7 V'/ ~~4~N .2G' ~~i City of Miami Beach Office of Mayor Matti H. Bower CANDO COMMITTEE MEETING AGENDA July 9, 2008 10:OOAM Mayor's Conference Room 1. Opening remarks and Approval of minutes- Chairman 2. Review Proposals from consultants for Art Walk- Robert Wennett and Laura Jamieson 3. Discuss Grants both in combination with Legal arts and foe Cando- Paul Woehrle 4. Carl Fisher and Little Stage Motion 5. Collins Park Garage discussion 6. Discuss Proposal for Master Plan for Cano district 7. Incentives- Ron Bloomberg 8. Meeting adjourned and next meeting set ///~~~f~ M~-~fq~,~~ rt ~ri!r ~~ ~ '~ iIIK~RP, b~R1S~ ~~ /~ \ N'z6" ;ry ~~ / / ~ City of Miami Beach ~--(-/-I ~'(~l-, fry w ` G ~~ Office of Mayor Matti Herrera Boer jl Z~~ 01I ~~ CANDO COMMITTEE MEETING 5~-,~ ~k~~"-~ 1/~'/`~ U ~ ~ `~/c,~ ~ ~~'~ ~~ AGENDA G i~ c ~~., J- Yz 1~ ~y2Uv>! fv (/ ~ vV August 12, 2008 10:OOAM lire !' , ~ `,~- S Mayor's Conference Room ,~ r ~~ ~ ~j~,w ~,,:% ~, o v+~+ v ~I ~" C~,- ~ ~ ~ rv~ ~ ~P Cl~c~ v~ j UL~ ~ 1. opening remarks and Approval of minutes- Chairman r ~ /~ 2. Art Walk, Status on Funding and Proposals-La a Jamieson and ~ (~C~ Robert Wennett ~ ~;1 ~~ ~}J " i~ ~r ~~. ~-r2`X~ 3. Discuss Grants both in combination with Le I arts and for Cando- Paul Woehrle ._:``d~n/ G S . •. ,~r~~` ~ ~~'~~~ ~m v~` 4. Carl Fisher and Litt)~e~Sta~ Meeting of July 22nd- ay Breslin ~ /7/ G r7 C' c .~ ic., l'!! yrI /,Gr~~ /G ~'/' `~wrty° CG L~ i 6. Collins Park Garage recomme ~iatio~r.to~~e-Eommittee- Robert Wennett ~~~.~~~ . 6. Master Plan for Cando district-Robert Wennett 7. Incentives- Ron Bloomberg j~u, ~`~J`' ~'• ~ ~~y~'~"~~ 8. Meeting adjourned and next meeting set ~~. ~4.~ < r~~'a~il y ~ r,- ;rt d21- / '` ~" rrdi ~ G" 3J I~Gti ~ '~ ~ ~wr~ . / i~~ ~.R~-,- /~ ~ ~~ ~~ tltltl q i\ :'-> ..:., City of Miami Beach Office of Mayor Matti Herrera Bower CANDO COMMITTEE MEETING AGENDA September 16, 2008 10:OOAM Mayor's Conference Room 1. Opening remarks and Approval of minutes- Chairman 2. Recommendation to City Commission regarding Little Stage-AC Weinstein 3 Artist Walk Status and Brampton Symphony Orchestra Proposal- Ray Breslin 4. Update on Fence wrap and advertising to City Commission- Laura Jamieson and AC Weinstein 5. Collins Park Garage Finance Committee meeting-Robert Wennett 6. Update on Meeting with Lincoln Road Arts center-Ron Bloomberg and Ray Breslin 7 Incentives- Ron Bloomberg 8. Meeting adjourned and next meeting set ~ r`% r .~` City of Miami Beach Office of Mayor Matti Herrera Bower CANDO COMMITTEE MEETING AGENDA October 22, 2008 10:OOAM Mayor's Conference Room 1. Opening remarks and Approval of minutes- Chairman 2. Recommendation to Finance committee regarding Little Stage- AC Weinstein. Robert Wennett 3. Artist Walk Status- Ray Breslin and Ron Bloomberg 4. Update on Fence wrap and advertising to Land Use- Laura Jamieson and AC Weinstein 5. Update Collins Park Garage Land Use meeting-Robert Wennett 6. Update on Meeting with Lincoln Road Arts center-Ron Bloomberg 7. Discussion with new director of Bass Museum' Silvia Carman Cubina 8. Meeting adjourned and next meeting set .,~M~ B'.Q t. l~_~\ *~ ~. s ~. ;M , ~``~ City of Miami Beach Office of Mayor Matti Herrera Bower CANDO COMMITTEE MEETING AGENDA November 20, 2008 10:OOAM Mayor's Conference Room ~/ I /liter !~" ~~ 1. Opening remarks and Approval of minutes- Chairman 2. Recommendation to Finance committee regarding Little Stage- AC Weinstein, Robert Wennett 3. Update on Fence wrap and advertising to Land Use- Laura Jamieson and AC Weinstein 4. Meeting adjourned and next meeting set NiH~ Bfq "~ ~IN:LRR~ Rt;!G ,1 I v ,~ ~\ City of Miami Beach ~ Office of Mayor Matti Herrera Bower ~~~ , /~ ~- ~U` ~ ~ CANDO COMMITTEE MEETING ~ _I ~-~ ~J" AGENDA ~~ ~ December 15, 2008 10:OOAM -~\\ ~ Mayor's Conference Room 1/~ ro~'~ ,~. 1. Opening remarks and Approval of minutes- Chairman 2. City RFP for~arking_lot behind Library-Ray Breslin 3. Artist Walk March 19th, 2009- Robert Wennett and Laura - ~mieson- - - - _ -~~_~ ~ 4. Update on Ad shells- Robert Wennett ~~ ~ ~. 5. Update Collins Park Garage -Ron Bloom erg 7. Meeting adjourned and next meeting set 3 ~~~~ ~~c Robert Wennett From: Robert Wennett Sent: Monday, December 15 2008 4:01 PM To: 'F rancisF rances@miam ibeacnfl. aov' Cc: 'Weinstein, AC'. Heather Leigh Subject: RE: CANDO MEETING Hgenda January'tn.2009 10am 1 Opening remarks and Approval of minuies-Chairman 2. City RFP for parking lot behind Library-Ray Breslin 3 Artist Walk March 19th. 2009- Robert Wennet: and Laura Jamieson 4, Update on Ad shells- AC Weinstein 5 Uptlale Collins Park Garage -Ron Bloomberg Meeting adjourned and next meetinc se: Rooert Wennett President ~ UTA Management, LLC 111 ~ Lincoln Road Suite 760 Miami Beach. Flonda 33139 t305 538 9320 x102 c.202 256 4610 DC~ ARTS NEIGHBORHOOD City of Miami Beoeh, 1700 Convenri~r Crnrt~i Iirive, Minni beach, Florida 33134, www mioniixachfl.oev Mayor's CANDO Committee Meeting Minutes Tuesday. June 10, 2008 MAYOR MATTI HERRERA BOWER MANOR'S BLUE RL860N COMMITTEE In Attendance Committee Members: CHAIR MacDara Bohan, Ray Breslin, Laura Jamieson. Paul Woehrle, Robert Robert Wennett Wennett VICE-CHAIR City: AC Weinstein, John Heffernan NANCY LIEBMAN Resolved: Motion unanimously passed for to solicit proposals from both MEMBERS Mariangela Capuzzo and Pavlova Greber to provide budget and Ron Bloomberg scope of services prior to July 9th to run Artist Walk. MacDara Bohan Ray Breslin Laura Jamieson Resolved: Nancy Liebman Motion unanimously passed to table Nancy Lieberman's proposal on Rotrert Wennett P l W h l Carl Fisher/Little Sta a until next meetin g g au oe r e Resolved: MAYOR'S OFFICE Motion unanimously passed to send recommendation to Finance AC Weinstein Committee and City Commission to utilize retail space of proposed (305) 673-7035 garage in Collins Park to be rented to Artist for Studio Space at subsidized rents STAFF LIASON Kevin Crowder Resolved: (305) 673-7000 EXT 6186 Motion unanimously passed authorizing Paul Woehrle to meet with Judy Hoanshelt and Carolina Garcia from Legal Arts to explore ' combining efforts for grants CITY ATTORNEY S OFFICE Raul Aguila (305) 673-7000 EXT 6475 General: Everyone in favor of hiring someone to coordinate Artist Walk Accepted $5;000 grant Woodruff Foundation for Artist Walk All owners contacted for Artist Walk interested in participating Meeting Adjourned: __ Next Meeting July 9th 10am i ARTS NEIGHBORHOOD .'.ity of INiomi Ocoah, I /UO ::rrv=nba, •:-ewer Urive. Min~n~ l?oYich, ~hnr;c ~? 139, vnvw.m7omibeaeh~Lp!w Mayor's CANDO Committee Meeting Minutes Tuesday, July 9, 2008 I MAYOR MATTI HERRERA BOWER MAYOR'S BLUE RIBBON i COMMITTEE In Attendance Committee tvlembers: CHAIR Ron Bloomberg, IviacDara Bohan, Ray Breslin, Laura Jamieson, Robert Wennett Nancy Liebman. Robert Wennett VICE-CHAIR City: AC Weinstein, Anthony Broad NANCY LIEBMAN Resolved: Motion unanimously passed to table Nance Lieberman's proposal on MEMBERS Carl Fisher/Little Staye unti': July 22nd meeting at Botanical Gardens Ron Bloomberg MacOara Bohan Resolved: Motion unanimously passed to approve minutes Ray Breslin Laura ]amieson Nanty Liebman Resolved: Robert Wennett Motion unanimously passed to send reoommendation to finance Paut Woehrle committee regarding all future buildings constructed in Cando district or. City property or joint venture property to include space for artists MANOR'S OFFICE AC Weinstein R0s01Ved (305) 673-7035 Motion unanimously passed to send recommendation i0 Clty Commission to reouire all construction screening in Cando district to have 50°io of space for Artist evork and Cando Logo and 50°i° for STAFF LIASON Kevin Crowder advertising purposes the revenues of Which tivould be donated to (305) 673-7000 EXT 6166 tJliami .Arts Trust and used irl the Cano district Resolved: unanimously passed to table proposals for Art Walk until CITY ATTORNEY'S OFFICE ll fundin secured g Raul Agu a (305)673-7000 EXT 6475 i General: Attend meeting on July 22nd at Botanical Gardens Robert VJennett to follow up with Tin-. Hemstreet on update of CRC 2002 master plan tv1eeting Adjourned: Nexf Meeting August 12th 10am ~o ARTS NEIGHBORHOOD Ciry of Miami Brach, ' 70(i Crwen+ior Cenw~ :%iire. Miami Beach, Fle•ida 33139, www.mrom~beachfLgw IJ ~l/~~Crvs/ 11~~ MAYOR MATTI HERRERA BOWER MANOR'S BLUE RIBBON COMMITTEE CHAIR Mayor's CANDd Committee Meeting Minutes . Robert Wennett Tuesday, August 12, 2008 ~/ VICE-CHAIR ~)/I/~(U~/0~~ NANCY LIEBMAN ~/' )' /V V In Attendance Committee Members: Ron Bloomberg, Mac Paul Woehrle ara Bohan, Ray Breslin, Laura MEMBERS Jamieson. Robert Wennett. Ran Bloomberg City: AC Weinstein MacDara Bohan //b Ray Breslin Laura Jamieson Nancy iehoaw-~ Robert Wennett Resolved: Paul Woehrle Motion unanimously passed to send recommendation to City Commission on Little Stage to explore re-opening MAYOR'S OFFICE and funding the necessary upgrades to the Little Stage Theater AC Weinstein (305) 673-7035 Resolved: Motion unanimously passed to approve minutes STAFF LIASON Kevin Crowder (3D5) 673-7000 EXT 6156 CITY ATTORNEY'S OFFICE Raul Aguila (305)673-7000 EXT 6475 ~ ~~~,,~ Resolved. Motion unanimously passed to establish sub-committee to explore partnership with Lincoln Road Arts Center for Artist walk General: Defer finance committee meeting one month for Collins Park Garage Meeting Adjourned: Next Meeting September 16th 10am Gr~z~.~~--~- ~~~'~/~~ Mayor's CANDO Committee Meeting Minutes Tuesday. September 16, 2008 MAYOR MATTI HERRERA BOWER MAYOR'S BLUE RIBBON COMMITTEE In Attendance Committee Members: cHAIR Ron Bloomberg, Mac Paul Woehrle Dara Bohan, Ray Breslin, Laura Robert Wennett Jamieson, Robert Wennett, VICE-CHAIR City: AC Weinstein NANCY LLEB MAN MEMBERS Resolved: Motion unanimously passed to approve minutes except Ron Bloomberg correct spelling of Paul Woehrle and MacDara Bohan MacDara Bohan Ray Breslin Laura Jamieson Resolved: Motion unanimously passed to provide names to replace Nancy Liebman Nancy Liebman or MacDara Bohan if they are required to be Robert Wennett D l W h l removed for missing meeting au oe r e Resolved: Motion unanimously passed to defer proposal of Fence MAYOR'S OFFICE wrap to October land use AC Weinstein (305)673-7035 General: Attend Finance Committee meeting on October 21st on discussion of SON Little Stage Theatre STAFF LIA Nevin Crowder Attend Land Use on October 20th to discuss Collins Park Garage (305) 673-7000 EXT 6186 and Fence Wrap advertising CITY ATTORNEY'S OFFICE R il fvleetin Ad ourned: g ~ aul Agu a (305) 673-7000 EXT 6475 Next Meeting October 22nd. 10am ~/// DO ~ ~ ARTS NEIGHBORHOOD `~~, ~~ ~~~ ~~ City of Miami Bea<b, 1; 00 ~~-onvcrn~on CCUkx U~ivc, !d,i :rc,i _h, Florida 33 ~ 3Y. www. rc,inrcnbeachlLpov ~` i Mayor's CANDO Committee Meeting Minutes MAYOR MATTI HERRERA BOWER Tuesday, October 22, 2008 MAYOR'S BLUE RIBBON COM MITTE E In Attendance Committee Members: CHAIR Ron Bloomberg, Mac Dara Bohan. Ray Breslin. Laura Jamieson, Robert Wennett Robert Wennett, City: AC Weinstein VICE-CHAIR NANCY LIEBMAN Resolved: Motion unanimously passed to approve minutes from September 16th / MEMBERS ~// Ron Bloomberg Resolved: Motion unanimously passed Silvia Cubina and Valerie MacOara Bonan Nahmad as new members Ray Breslin Laura Jamieson Nancy Liebman Resolved, Motion unanimously passed to approve the 22nd and Park Robert Wennett site as ro osed rovided the round floor is uses a commercial, Paul woehrle p p p p g retail or restaurant space MAYOR'S OFFICE General: AC Weinstein Attend Finance Committee meeting on November 18th on discussion (305) 673-7035 of Little Stage Theatre and Collins Park Garage ~ Attend Land Use on October 27th to discuss Fence Wrap and STAFF LIASON advertising in Cando district ,f Kevin Crowder Support plan as presented by Ron Bloomberg for 23rd street (305)673-7000 EXT 6186 CITY ATTORNEY'S OFFICE Meeting Adjourned: Raul Aguila Next Meeting November 20th, 10am (305) 673-7000 EXT 6475 _~'' _ ~. ~S vv~ - ~v ~ G ~ ~ ~-/ti ~~ ~s ~ - __- -~; __ _ _ ~--- -- n- ~c G i ~ ~G~i~'d~- ~ ~ / ~ DO ~~' , r ARTS NEIGHBORHOOD r/~'%~ t G~~/ l v , ~.,ti City of Miomi Beoch, 17C%~ Cowcution Care .:viva, Miami Beo_h, Florida 33' 39, www, rc.inma;eachil:3av ___/"~ Mayor's CANDO Committee Meeting Minutes Tuesday, November 20, 2008 MAYOR MATTI HERRERA BOWER MAYOR'S BLUE RIBBON COMMITTEE In Attendance Committee Members: CHAIR Ron Bloomberg, Mac Dara Bohan, Ray Breslin, Laura Jamieson, Robert Wennett Robert V4'ennett, City: AC Weinstein VICE-CHAIR NANCY LIEBMAN Resolved: Motion unanirnously passed to approve minu(es from October 22nd j MEMBERS Ron Bloomberg Resolved: Motion unanirnously passed to send Cando MacOara Bohan recommendation for RFP for City Parking lol behind library to include Ray Bresrin Artist space Laura Jamieson Nancy Liebman Robert Wennett Vaul Woehrle General: Gallery Ih'alk planned for March 19th 9.99` 2~,5 ~1 ~ MAYOR'S OFFICE AC Weinstein \ h1eeting Adjourned: Next Meeting tvtonday December 15th, 1Oam (30S)G73-7035 I STAFF LIASON Kevin Crowder (305) G73-7000 EXT 6186 //,t j CITY ATTORNEY'S OFFICE ~" /' _ (~~~ ` Raul Aguira ~ u7 ~~ ~~t) v`^~ (305)G73-7000 EXT 6475 J ~ ~ v~U/ ass - /~ ~L~ ~ /~G Crr ~~r, ~J~ ~ '~ - ~ / ,~ ~~ /l/ .~ ~ ~~ ~- -, Robert Wennett From: Robert Wennett Sent: Monday, December 15, 2008 4:42 PM To: 'FrancisFranCes~miamibeachfl.gov' Cc: 'Weinstein AC' Heather Leigh Subject: RE: Minutes from December 15th Resolved: Motion unanimously passed to approve minutes from November 15th General: Ray Breslin to speak with Victor Diaz re: RFP for City Parking lot behind library to include Artist space General: AC Weinstein to speak with Kevin Crowder regarding Ad Shell on 23th and Collins General: Gallery Walk planned for March 19th 2009 Robert Wennett to speak with Mariangela Capuzzo, Laura Jamieson to handle marketing and PR, Ray and Ron to handle dealing with Landlords Meeting Adjourned: Next Meeting Wednesday January 7th, t0am ~x .- robert Wennett -~ president uia management, Ilc 1111 linco!n road. suite 760, miami Death, fl 33139 t+1.3a~.538.9320 x102 t-1.305.531.4409 c-1.202.256.4610 rwennetlCa ` 111 l!ncolnroad.com www.1111 li ncolnroad.com BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: CANDO CHAIRPERSON: ROBERT WENNETT CITY LIAISON: AC WEINSTEIN NUMBER OF MEETINGS HELD SINCE JANUARY 2008: 5 ACTIVITY: SEE ATTACHED AGENDA AND MINUTES JANUARY 10, 2008, APRIL 11, 2008, JUNE 1, 2008, MARCH 14, 2008, MAY 9, 2008 1. COMPLETED MISSION STATEMENT, GOALS AND OBJECTIVES. 2. DEVELOP MARKETING MATERIALS. 3. PREPARED GRANT APPLICATION TO KNIGHT FOUNDATION. 4. SURVEYED AVAILABLE PROPERTIES IN CANDO DISTRICT FOR PURCHASE. 5. REVIEWED PLANS FOR CARL FISHER 6. EXPLORED ARTIST WALK FOR CANDO DISTRICT AND PROPOSAL FROM ORGANIZERS. 7. ACCEPTED 55,000 GRANT FUTURE ACTIVITIES: SEE ATTACHED AGENDA AND MINUTES 1. ARTIST WALK FOR CANDO DISTRICT. 2. RESOLUTION TO INCLUDE ARTIST/STUDIO SPACE IN ALL CITY PROJECTS IN COLLINS PARK. 3. RESERCH PURCHASING BUILDING OF AN ARTIST HOUSING IN CANDO DISTRICT. 4. CREATE ADDITIONAL INCENTIVES AND THE ABATEMEATS FOR CANDO DISTRICT. 5. DEVELOP MASTER PLAN FOR CANDO DISTRICT. ACCOMPLISHMENTS: SEE ATTACHED AGENDA AND MINUTES 1. WRITTEN GOALS AND OBJECTIVES FOR CANDO. 2. $5;000 GRANT RECEVIED. 3. GRANT SUBMITTED TO KNIGHT FOUNDATION. 4. RESOLUTION TO FINANCE/CITY COMMISSION REGARDING PROJECTS IN CANDO DISTRICT. SHOULD SUPPORT CANDO INITIATIVES. BOARDS AND C0~9NIPl"I'EE BI-ANiIAL REPORT FORI~i - PACF. 2 OF G BOARD OR COii~'iITTF.E NAA'1E: DGSICr~1 RF,V'IF.~Y BOARD CH.4IRPER.SOV: PF"I'ER CHEVALIER CJ'1'Y LIAISON: TTIO\d.AS R. A•100VF.~Y, AICP DATE OF REPOR'T': July 2008 through Decrmber 2U08 NUMBER OF itii%.ETINGS HELll llL~RING THiS REPORTING YERIOU: 6 U.A'I'B ITF.\4S APPROVLU DENIED DISCUSSED CON[IN July I 7 7 Aug 5 7 a 3 Sept ~ I I 8 1 2 Uct 6 a 3 I vo.• a a Dec z ~ 6 ~ i Total, ~U 32 _~ 7 Note: Sonte [Dials ma) not match due to Conte items Ixing removed Gom the Agenda at the last minute. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Disabled Access Committee CHAIRPERSON. Janet Grant CITY LIAISON: Robert Halfhill NUMBER OF MEETINGS HELD SINCE June 2008: 6 rTivrrv• Serve as disability issues-focused public body in advisory capacity to the City of Miami Beach, its departments, and staff. Provide insight and perspectives on disability issues to enhance facilities and program access within the City. Review and provide input on access accommodations to new City facilities or existing City facilities undergoing renovations or modifications. Bring to the City's attention access problems and obstacles, and suggest possible solutions. Seek out knowledge and resources on disability matters by inviting professionals from other disability agencies and organizations to speak to the Committee and share information. rU l URG NV I IY ~ ~ ~~.~+ Continue to provide insight and perspectives on disability issues to enhance facilities and program access within the City of Miami Beach. Continue to review and provide input on access accommodations to new City facilities or existing City facilities undergoing renovations or modifications. Play active role in assisting the ADA Office and Environment Resources staff to develop a beach access pilot project. Provide input and feedback regarding access features for pending Atlantic Corridor Greenway Network project. Provide input and feedback regarding gardening methods and tools for pending Victory Garden project. Provide suggestions for assisting the City in targeting the niche market of disability- accessible travel and tourism. Brainstorm and prepare suggested action plans for creative projects and programs to enhance the City's reputation as aworld-class, cutting-edge community for residents and a destination for visitors with disabilities. Provided input on possible future uses of Community Development Block Grant funds. Gathered information on accessible pedestrian signals and how they might benefit persons with disabilities in the City. Provided input on access issues for special events. Reviewed information presented by MBPD at its Disability Awareness Training for Police Officers. Met with and provided input to City's consultant on Experimental Beach Access Pilot Project. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Fine Arts Board CHAIRPERSON: Robert Glick CITY LIAISON: Gary Farmer NUMBER OF MEETINGS HELD SINCE July 2008: 7 ACTIVITY: Worked in conjunction with the City's Department of Tourism and Cultural Development to plan the 2009 Miami Beach Festival of the Arts and related events. Selected Stephen Gamson as 2009 Festival poster artist Conducted first three sessions of street vendor artist certifications Page 2of 3 Terrace in North Beach on Continue monthly certification sessions for street vendor artists Page 3 of 3 Certified 57 street vendor artists at first three jury sessions BOARDS AND COMMITTEE BI-ANUAL REPORT FORM -PAGE 5 OF 5 BOARD OR COMMITTEE NAME: _ FLOOD PLAIN MANAGEMENT BOARD CHAIRPERSON: _ LARRY HERRUP CITY LIAISON: _ ANTOINETTE STOHL, Secretary to the Board DATE OF REPORT: - July through December 2008 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING nGENDA DATE ITEMS APPROVED DENIED DISCUSSION GOM INUt U WI I HUHAW Jul 11 Aug 1 2 2 Sep 5 t t Oct 3 t ~ Nov 7 t 1 Dec 5 Totals: 5 4 ~ Note: Some totals may not match due to some items being removed trom the Agonoa at F:'•.PIAN••$zba'.01-ANNUAL CITY CLERK'S REPORTSUULY -DECEMBER 08 BIANNUAL CITY CL FRK'S REPORT.doc BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Health Advisory Committee CHAIRPERSON: Kathryn Abate CITY LIAISON: Cliff Leonard NUMBER OF MEETINGS HELD SINCE June 2008: 0 The reduction in medical providers (closing of South Shore) and economic conditions has resulted in a lack of interest/refusal to participate by the perpetual members. We have previously recommended that this Committee be discontinued. Page 2of 3 None anticipated Page 3 of 3 None BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 2 BOARD OR COMMITTEE NAME: HISPANIC AFFAIRS COMMITTEE CHAIRPERSON: Francis (Frankie) Trullenque CITY LIAISON: Nannette Rodriguez NUMBER OF MEETINGS HELD SINCE JUNE 2008: 4 (three with quorum) Sought out nominees and selected winners for the annual Hispanic Heritage Month Awards. The Committee also worked with the Parks & Rec Department to include an empanada contest and the awards ceremony at the City's Hispanic Heritage Month Festival at North Shore Park. The Committee also sought more input from attendees to determine the needs of the Hispanic community. • Work more closely with the Parks Department to provide opportunities for committee participation and Hispanic community outreach throughout the year. Page 2 of 2 Selected this year's Hispanic Heritage Month Award winners who were honored at the City's annual Hispanic Heritage Month Festival at North Shore Park. BOAKllS ANll COMAIIT'TI:.E BI-ANU:1L R>;PORT TORiV1- PAGL I OF 6 BOARD OR C'Oi\i11iiTTF.F. NANiF.: FTTSTORTC PRFSF.RVATTOV BOARD CHAiKYEKS01\: :1LL:1N 1lALL CITY LIAISON: TH0~4AS R. ~100VEY..AIGP llATE OE 1tEYOK"1': Juh` 2008 through llcccmbcr 2008 Yl"~iBEK OF \gEETNG AG[VD.A PRGLI~A NO AC I'ION+ Dr\TF iTF.\4S APPROVED DENIED DISCl1SSION IX)N'I'IKCED F.\'ALS N'ITHDR,\\\T ,lulu 8 C `~ N C F I. Aug l2 l j 8 3 2 2 Sept 9 ~~ A V C F. T: Oct 14 ''-1 15 3 i T~ov 12 11 7 1 i Dec 9 7 4 1 1 l TutalS: Sq 34 8 9 Nolc: Some totals may not march due to come items being removed from the Agenda at the last minute. BOARUS :1_Vll COP+L~41'1"I'LL BI-AP(1\ C:1L ItLPOR1' FOILVi -1':1GP I of June - Uecenrber 2008 Submitted: BOARD OR C0~111V11'1"1'Elr VA.11L: LOAM I2E1'IE1T~•' COP CHAiRPF.RSON: Dr. 13arrZKaeone CITY LIAISON: !lnncttc wala NUP+113LR OF 141T:T•.TINGS HELD SINCE .tune 20(18: 1 C'.'~.Doeums«s and 4ertinFc:clermunnll F.cul Se« ingi'•Tempornrv :1C'TiVITY: The Committee continues to focus its efforts on providing their experience ancf insight to the City for decisions regarding dte development and execution ul' afii>rdable housing projects and activities. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: PERSONNEL BOARD MEETING CHAIRPERSON: Elsa Urquiza CITY LIAISON: Ramiro Inguanzo AC:TIVITY~ • Monitor Performance Evaluation Report and past due evaluations • Hearing of appeal for Performance Evaluations Approval of request to amend the job descriptions for Recreation Supen+isor, Recreation Leader I and Recreation Leader 11 • Continued to monitor progress made from the Classification and Compensation Study Discussed Fiscal Year 2008- 2009 (FY) Budget for the City of Miami Beach and possible impacts to employees affected by the Reduction-in-Force (RIF) • The Chairperson encouraged the human Resources Department to continue assisting City departments; specially the Fire department in decreasing their past due performance evaluations • Request made by the Board to the human Resources Department create a standard guideline used to screen driving records • Request made by the Board to discuss past Performance evaluation appeals • Approve guidelines used to screen driving records Discuss Personnel Board Awards Page 2of 3 FUTURE • Continue monitoring Performance Evaluation Report and past due evaluations • Approve New Job Specifications • Discuss Employee "Pin" Party (employee recognition for time/service) • Conduct annual election of Chair and Vice-Chairperson • Elect a new Employee Member • Approve or disapprove or amend the class cation plan, class specification and requirements to be met by applicants for competitive examinations as provided in section 1QD of Article IV of the Related Laws. Hear appeals, make investigations and review administrative interpretations of the Personnel Rules, and direct administrative action consistent with its findings. • Conduct reinstatement hearings as set forth in section 4 of Rule V of the Personnel Rules. • Hear performance evaluation appeals as set forth in section 3 of Rule XII of the Personnel Rules. • Approve or disapprove physical and medical standards as set forth in Rule XVI of the Personnel Rules. • Have authority to require performance of all personnel procedures and operations specified or contemplated by Article IV, Civil Service System, of the Related Laws, or the Personnel Rules. Approve or disapprove or amend, in accordance with section 14 of Article IV of the Related Laws, the Personnel Rules and amendments thereto. Page 3 of 3 ACCOMPLISHMENTS: With the Boards and Human Resources assistance, City departments have decreased their past due performance evaluations. Which showed an overall astonishing improvement from pervious years of 96.60% evaluations completed City wide A0:1RDS AND COD1R'll'1"TEE BI-ANUAL REPORT FORM 13UAKll OR C011NIITTEE NAME: PI,AT\TNG >30,~R[) CHAIRYERti()N: FRA1~K kRUtiZL,\\'S[~l CITY I,LAISON: '~41/RCY L:\A4:\L:'1RLS, rVCY DATC OF REI'OR'I': - July 2(108 through Decemhrr 2008 NCMBF,R OF 1'IF.F.TINGS HELD DURING THIS RT•,PORTING I'EKIOll: 6 ltreting Date Agenda :,ppro~•ed ' Denied Continued Items Discussion 1'~'orlshops ,Iu129 13 2 IU - I I Aug ?6 ,~ 1'' 10 Sep23 17 10 6 Oct 28 lU 6 1 3 2 Vov 25 10 7 3 2 Dcc 16 8 3 4 1 - - Total ~ 8(1 40 1 36 6 1 Note: Some. totals map' not match due to some items being removed from the Agenda at the last minute. F'•PL:1V'~$PLLS',RORNS'~.nouds and Couunin:c Hrvannual repan - PH jnn-jun'uR.doc BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Police -Citizens Relations Committee CHAIRPERSON: Carl Zablotny CITY LIAISON: Chief Carlos Noriega NUMBER OF MEETINGS HELD SINCE June 2008: 5 Members present: Sidney Goldin Faye Goldin Beverly Aberbach Carl Zablotny Rosalie Pincus Regina Suarez Morris Sunshine Glenda Krongold Discussion: Information regarding the status of firearms seized during Memorial Day Weekend. STATUS -Memorial Day Weekend 2008 - Firearms Seized Case #1 - 08-20333 Court case #" F08-19083 Set for Trial: 9115108 and report 9/4108 ASA: Dennis Wouters Judge John Thornton Case #2 - 08-20325 Court Case # F08-19070 No Actioned: 6/16108 ASA: Wayne Adams Judge Ellen Leesfield Case #3 - 08-20269 Court Case #: F08-19076 Set for Trial: 10/14/08 and report 10/13/08 ASA: Rishi Bagga Judge Mark Leban Case #4 - 08-20077 Unable to locate Case #5 - 08-20077 Unable to locate Case #6 - 08-20017 Court Case #BO8-33149 ASA: Unknown 8/1108 -Deferred Prosecution Program Judge Beth Bloom Case #7 - 08-19788 Court Case # B08-28418 Last court date: 817108 Judge Edward Newman Case #8 - 08-19755 Court Case #: F08-18864 ASA: Randi Franz Closed: 6126108 - 2 years probation; W/li adjudication and special conditions Judge Marisa Tinkler Mendez Case #9 - 08-20541 Court Case # F08-19197 Set for Trial: 10/27/08 and report 1018108 ASA: Max Soren Judge Bertila Soto Case # 10 - OS-20541 Same as # 9 Minutes of Seatember 16. 2008 Members present: Jonathan Beloff Beverly Aberbach Rosalie Pincus Regina Suarez Kathy Wolfarth Glenda Krongold Sidney Goldin Faye Goldin Leonor Hernandez Discussion: Pres ation regarding the Citizens Police Academy ent A ~ ~ ~~ ~ - . e c - . . ~ ~ e . • '' `- . . . . ~ ~ . . . - .... . ..- . •: • e '• - • e - •• • e - .• - • • • • - s - • - • 1•• • • -,ec • - r. - 1 • - - ~• v' Minutes of October 21, 2008 Members present: Carl Zablotny Beverly Aberbach Rosalie Pincus Nick Buetti Kathy Wolfarth Faye Goldin Sidney Goldin Nelson Gonzalez Glenda Krongold Leonor Hernandez Regina Suarez Discussion: Kindergarten Cops The Miami Beach Police Department's Police Athletic League has initiated a new program entitled "Kindergarten Cops". This program is a partnership between the Miami Beach Police Athletic League. the Miami Beach Police Department, and the Miami-Dade Public School System. It has long been recognized that police officers and teachers are inherent and natural role models in the community and that their involvement in the lives of youth have a lasting positive influence. Too often, however, police officers and teachers do not have the time to develop these roles early on and consequently, spend much of their time dealing with the consequences after its too late. By working together during the early years, it is hoped that this program will reduce time spent on discipline in the classroom and dealing with crime / violence in the community. It is a goal of this program that both teachers and police officers will be able to witness young people grow up to be productive members of our society. The Kindergarten Cops Program will utilize police officer volunteers who will "adopt' a kindergarten class, which he/she will meet with once a month during the 2008!2009 school year. These officers will receive training and follow a lesson plan designed andlor approved by the Police Athletic League Board with input from participating police officers and teachers, influenced by current community concerns. Topics for these classes include responsibility, citizenship, kindness, honesty, integrity, respect, cooperation, fairness, and character education. The Miami Beach Police Athletic League will be responsible for the funding, coordination, and supervision of the program. There are currently thirty-three police officers who have volunteered to participate in this program. These officers have been assigned to kindergarten classes at North Beach Elementary, Biscayne Elementary, Feinberg/Fisher Elementary, Mt. Sinai Satellite School, and South Pointe Elementary School. We are confident that this program will foster a spirit of cooperation, and help to build respectful and supportive relationships with the children we serve. Minutes of November 18. 2008 Members present: Nelson Gonzalez Jared Plitt Beverly Aberbach Rosalie Pincus Dina Dissen Leonor Hernandez Regina Suarez Glenda Krongold Faye Goldin Sidney Goldin Discussion: Operation Rolling Thunder Dates: Monday, November 3, 2008 thru Sunday, January 11, 2009 Background: November, December and January are traditionally busy months in the City of Miami Beach as tourists from around the world transcend to our city. Nation-wide, crime has increased, the econom is unstable and the unem to ment rate continues to rise. The comornauon or tnese ractors anecis cnme rates. man erron to make a signincanr reduction in crime a holistic plan to aggressively curtail criminal activity is required. All Divisions within the Miami Beach Police Department will assist in a collaborative effort to specifically deter crime by arresting and citing violators. Plan requirements: Each Sergeant shall forward a Daily Activity Log (DAL) to A/Capt. Rabelo Copies of all A-forms and citations shall be submitted with the DAL. Personnel shall remain in their AOR excluding emergency calls for service. Officers shall not be pulled for minimum staffing requirements. Members present Carl Zablotny Kathy Wolfarth Nick Buelti Faye Goldin Rosalie Pincus Dina Dissen Paul Begelman Regina Suarez Leonor Hernandez Jared Plitt Nelson Gonzalez Chief Noriega A!C Martinez Sgt. Brudzinski Officer Bruce Songdahl Officer Alex Bello Mike Gruen, Planning & Research Manager SCHOOL SAFETY AND SECURITY ASSESSMENT QUESTIONNAIRE The purpose of this questionnaire is to assist you as school administrators and security professionals in identifying areas for improvement relative to school safety and security for students, faculty, administrators and support staff. This document is meant to enhance the protocols and procedures governing critical incidents you have in place now as well as gauge needs. This questionnaire is based on recommendations made by the National School Safety and Security Services, and a compilation of other sources. Do you have a procedure in place to report suspicious activity and when to notify local authorities? Do you as administrators and security staff maintain a heightened awareness for suspicious activity to include vehicles, persons or out of place objects and containers? Do you as administrators and security staff maintain security for defined areas or perimeters through the use of fences, gates, environmental design in and around your facility and grounds? Do you provide for supervision and monitoring of parking lots and outside areas? Is your custodial and maintenance stafffamiliarwith the procedures relative to identifying and handling suspicious packages? Do you feel you have a sufficient staffing and supervision plan in place? Do you maintain a proactive visitor access and control protocol in your facility? Do you effectively utilize surveillance cameras and alarm systems? Do you have a system in place to verify the identity of service personnel and vendors visiting the school, including those seeking access to utilities alarm systems, communications systems, maintenance areas, and sensitive locations. Have you evaluated the security measures and emergency procedures at school transportation areas to include pick-up and drop-off points and driveways? Is access secured at electrical hubs, heating, ventilation and air conditioning systems, maintenance areas, radio and telephone communication centers? Are all reasonable security measures taken to ensure food service is secure at all times? Do you have adequate food and water supplies available if students or staff were detained for an inordinate amount of time? Do you have a school nurse as part of your regular staff? Do you have an adequate supply of medications at the school? Does your staff have first aid and first responder training? Do you on a regular basis conduct status checks of your emergency communications systems to include radio; telephones both land line and cellular as well as alarm systems for fire and breaks. Radio and telephone batteries should be fully charged on a daily basis. Do you have a plan in place of how parents will communicate with their children in the time of a crisis? When you hire new employees do you screen them and to what degree? Are you familiar with various community health providers? Do you have a procedure in place to deal with a suspicious package? Natural Disaster? (I.e. tornado) bomb threats, explosive devices, acts of violence, hostage or kidnapping? uo you nave a proceaure -nat aetects ana reports unusual aosence patterns, ~n particular sudden mass absences due to illness? And would you know who to notify (public health authorities)? Do you have a protocol in place for receiving and opening suspicious mail? Do you have a lockdown and evacuation procedures in place? If so, when was the last time you practiced? And have you given consideration to the possibility of a combined lockdown shelter in place while simultaneously evacuating another area? Do you have a Safe Space or Area in your school you can take students, faculty or employees to in an emergency? Are you and your staff comfortable in talking to your students about terrorist attacks? Or do you feel this will bring unwarranted fear. If so, you might want to reconsider as most recognized authorities in this discipline agree that Fear is created by a lack of information and conFlicting messages. Remember Fear is best managed through education, communication, and preparation. Recommendation: Communicate openly and honestly with students. Attempt to maintain a sense of normalcy in school operations as best as possible, (especially after a catastrophic event like Columbine High School and Virginia Tech University). There should be mechanism in place to provide adequate and appropriate opportunities for students to share their feelings; concerns and thoughts. When communicating with students, mental health professionals typically suggest that adults: 1. Keep discussions and developmentally appropriate. 2. Let students know when they are having normal reactions to abnormal situations. 3. Include facts and be honest. 4. Reaffirm existing adult support of students. 5. Reassure students of measures taken to keep them safe. Maintain a balanced, common-sense approach to school safety and security- School and safety officials should maintain a heightened awareness for all potential threats. FUTURE ACTIVITIES January 20, 2009 May 19, 2009 September 15, 2009 February 17, 2009 June 16, 2009 October 20, 2009 March 17, 2009 July 21, 2009 November 17, 2009 April 21, 2009 August 18, 2009 December 15, 2009 All of the above meetings will beheld in the Com munity Room of the Miami Beach Police Department at 6:00 p.m. ACCOMPLISHMENTS: The Police/Citizen's Relations Committee provides the means for a better understanding of the policies and procedures of the Miami Beach Police Department. The Police/Citizen's Relations Committee affords the Miami Beach Police Department the opportunity to communicate to the community information regarding current events, changes in the Police Department, and allows for community concerns to be brought to the attention of the Chief of Police. Page 2 of 3 BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: CHAIRPERSON: Sheila DuffyLehrman CITY LIAISON: Graham Winidc Production Industry Council (PICj c _ _ y~ i NUMBER OF MEETINGS M~4D SINCE June 2008: 3 A_ TIC VITY: Worked towards streamlining notifica6oNsignature survey forms. Develop education/ host opportunity information to residents. Draft letter to City of Miami in support of Burn Notice remaining at Expo Center. Engaged fn process of supporting state film incentive funding and possible alternative incenWes. Page 2of 3 Ol%12'?009 BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Safety Committee CHAIRPERSON: M Korus CITY LIAISON: Cliff Leonard NUMBER OF MEETINGS HELD SINCE June 2008: 3 Review of hazard notifications, steps taken to correct and identification of potential hazards. Page 2of 3 Continue identification and reporting of hazards. Use of email for ongoing concerns adopted by committee. Page 3 of 3 Identification and notice of numerous hazards resulting in repairs and possible reduction to public injury. BOARD AND COMMITTEE BI-ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Scott Rakow Youth Center Advisory Board CHAIRPERSON: Vacant CITY LIAISON: Ellen Vargas NUMBER OF MEETINGS HELD SINCE January 08: 6 January 21, February 14 (no quorum), April 17 (no quorum), June 5, September 25, and November 20 (no quorum), ACTIVITY: r- The Scott Rakow Youth Center serves in an advisory capacity to the City Commission, City Manager and the Director of Parks and Recreation on matters related to the successful operations and programs of the Scott Rakow Youth Center. The Board shall interact with other Boards, governmental agencies and civic groups on an as needed basis to foster the success of the Scott Rakow Youth Center's goals and objectives. ACCOMPLISHMENTS: _ - • Discussion and review new and existing youth programs. • Continued review of CIP/constructions updates. . Continued discussion of lack of parking for the Scott Rakow Youth Center. FUTURE ACTIVITIES: The Scott Rakow Youth Center will be going under construction the Advisory Board will continue to discuss future planning and programs. • Continue the monitoring and evaluation of the on-going recreation programs and services offered at the Scott Rakow Youth Center. F JBLIC WORKS -TRANSPORTATION DIVISION PROJECTS -January 2009 Ttanspartation and Parking Committee Bi-annual Report Plan. A public workshop is scheduled for Presented a Commission Estimated to Improvement/Enhancement ~ The City anticipates seeking City Commission approval for Project -Phase II the Phase II design and engineering contract with the consultant at the February 2009 Commission Meeting. Expected design phase to start by March 2009. Traffic Calming Manual City of Miami Beach Traffic Calming Manual completed. Ongoing The manual will be finalized after the traffic calming pilot program is completed- Traffic Calming Pilot Program & Pilot study for select streets in Middle Beach in progress. Ongoing Miscellaneous Traffic Calming Once pilot study is completed, final adoption of the manual Projects by City Commission will be acquired. West Avenue Bridge Feasibility study completed, public workshop held. and Ongoing presentation made to the Finance and Citywide Projects i r..........:u.... .... L.L~ 1A Ohr1A /"ih~ efaff oro nl lreuinn IhP progress. Transit Coastal Communities Transit Draft completed and awaiting approval from City Commission. Ong Ino g Study (CCTS) Presented at the Transportation and Growth Management Commission Workshop on July 14, 2008 and ai the TPC on September 15, 2008. North Beach Local 'Local circulator route for the Normandy Isle and North Shore Ongoing Neighborhoods. similar to the South Beach Local. Implementation is estimated to occur in April 2009. Intermodal Transit Facility Phase II of the feasibility study for a transit center at 72'a Ongoing Feasibility Study Street will begin in March 2009. Other potential locations are T ttle/41~` Str t li " `~' ee Street, and Ju a u Street. 23 i 5 B~:ycle o, ro~ram Atlantic Greenway Network ~ Bikeways Master Plan adopted by City Commission in Ongoing October 2007. _ Dade Boulevard Bike Path Dade Blvd. bike path is at 60% design. A public workshop is Ongoing scheduled for January 26, 2009. Bicycle Standards Design Final draft of manual is being revised by the consultant. February 2009 Manual Interim Striping project _ 16 Street and Prairie Avenue bike lanes have been installed. March 2009 Euclid Avenue and 73rD Street bike lane striping plans are complete and awaiting approval by Miami-Dade County. Self-Service Bicycle Rental City staff is conducting a competitive bid process to hire an March 2009 Pro ram experienced com any to mans a the_ ro ram. ~ BOARD AND COMMITTEE BI-ANNUAL REPORT JULY THROUGH DECEMBER 2008 BOARD OR COMMITTEE NAME: TRANSPORTATION &_pl1RKJNG CHAIRPERSON: AIAN 8, FISHMAN CITY LIAISON: SAUL FRANCES NUMBER OF MEETINGS HELD SINCE JULY 2008: SIX f61 ACTIVITY• July 7, 2008: • Pedicabs • Miami Dade Transit /Public Works Issues • Status Report Items: 1. Parking Status Reports -April 2008 August 4, 2008: • Robotic Parking • Parking Dept Discussion/Updale Items: Impork Update In-Car Parking Meter r Motorcycle/Scooter Parking Parking on Sidewalk/Bicycle Lanes • Stales Report Items: 1 Parking Stalus Re orts - Ma 2008 September 15, 2008: • Police Dept Discussion -Yielding at Pedostrian Crosswalks • Public Works Update on Coastal Communities Studies • Slolus Report Items' • Porkin Status Report -June 2008 ONober 6, 2008: • Impork Presentation • Miami-Dade Transit Updates • Parking Dept Discussions Towing Issues Contracted Parking Enforcement Services • Status Roport Items: I Parking Status Report-Jul 2008 November 3, 2008: • Miami Dadc Transit Issues - Guest: Commissioner Sally Heymon • Status Report Items l . Parking Status Re ort - Au ust 2008 December 1, 2008: • Bicycle Rental Program Parking for Electric Cars Public Works Issues' FDOT/G3'' Street herween Collins & Indion Creek - 2 way traffic Repaving of Collins Ave from 63' - 72rd Street r Discussion on Possibility of Incorporating Mini InterModal Facilities m New Parking Garages • Stares Reperi Items • Porkin Status Rc ort - Se tmnher 2008 Pedicabs• • Motions: I . Recommend twelve (I 2J moNh pilot program to begin when City is ready to proceed Eight (8) in fovor Three (3) opposed Motion passed 2. Open access to Pedicabs on Ocean Dnvo & Washington Seven (7J in favor Four (d) opposed Motion passed 3. Not permit consumption of alcoholic beverages while passenger is boing transported All in Favor, none opposed Motion possed 4, Recommend (here be three (3J pedicab operators for o total of forty-five (45) pedicobs Seven (7J in lavor Four(d)opposod Motion passed 5. Pedicabs not be allowed an I incoln Rood or any sidewalk All in fovor, none opposed Motion passed Miami-Dade Transit/Public Works: • Motions• • Committee supports the extension of the South Qeach local to Collins Park and Belle Isle with understanding that County will: o Review/eliminate underutilized slops a Minimize driver break times o Check light synchronization o Fnsuro route is moll efficient route available o Heodways may increase up to two (7) minutes on peak and three (3J minutes on off-peak or aUernotive to minimize headway, not to exceed the 23 minute increase All in favor, none opposed Motions possed • TPC Committee supports Planning Board Ordinance version/recommendation One (I (opposed Mation passed • Committee supports recommendation of Growth Mgml Report, recommending that Parking Impact faa be expanded to be able to be used for alternotive Transportation projects in addition to parking facilities All in favor, none opposed Motion passed Polite. Dept discussion_on Yielding at Pedestrian Crosswolk;, In regard to Police enforung pedestrian statutes, will run Through command unit and have motormen focus on West Ave and wherever appropriate Miami-Dade Transit Updates: • Motions- I . Committee supports notion of adding Io Cultural Campus & Rolle Isle 2. Location of slops be reevaluated to make it a more efficient system 3 Ensure most efficient headway -minimize wait lime 4. Ensure nothing is done in violation of inter-local agreement terms All in favor, none opposed Motion possed ParkingDe~f Discussion: Towing Issues• Committee members provided the followiny recommendations fo be provided to the Neighborhoods/Community Alfairs Committee: Encouroge City to offer a 2dhr hotline )centralized number through City) whereby someone can call to yet immediate answers about their rights and obliyalions. • Recommend revised requirements for the lowing company license or issuance of an REP. • Ensure employees are on hourly wage, not on commission basis. tliannuot revenue report to be submined by tow companies to City )public and privalef. Police to enforce Traffic laws -complains of tow truck drivers observed constantly making illegal turns and driving erratically Evaluate and amend existing Ordinance to allow more competition and reduce tales. Greater enforcement with compliance of City Code. Installation of basic/clear signage displaying acceptable methods of payment nn towed vehicles and holding yard. Facilities should be made more userfriendly-more lighting; non-intimidating facilities. Ensure background checks of all employaes are conducted- Require acceptance of all major credit cards as forms of payment, City should look of option of leasing vehicle storoge to tow companies. Look into option of allowing tow companies to tow vehicles off Miami [3each, as long as they are returnrd in a timely manner to owner, All in favor, none opposed Miami•Dade Tran~il Issues: • Motions: 1. Commission should promptly appoint a replacement; strong transit and consensus builder who can best represent Miami Beach's issues on the MPO All in favor, none opposed Motian passed 2. Committee recommends for City of Miami Beach to actively pursue a limited stop bus from Miami International Airport to hotels in Miami Beach with stops at Earlington Heights and Mt Sinai by finding creative funding sourcos (public/private partnership) All in favor, none apposed Motion passad 3. Committee. appoints Chair, Alan B. Fishman to attend Miami-Dade County People's Transportation Plan Summit meeliny to represent/spook on behalf of committee All in Favor, none opposed Motian passed Bicycle Rental Program: • Motions: 1 Once RFP process is complete, City remands the subject bock to the Committee to discuss for final input There is not enough information al Ihis time to make a formal recommendation to support n plan or not. 2. The Committee is conceptually against allowing advertising without restrictions. 3. Safety for pedestrians is unportant. 4. Design of bike storage areas must ba done in a way as to not use parking spaces nor impede traffic. 5. The Committee supports the notion that any person who rents bicycle, if stolen/damaged beyond (heir control, has the ability to file a Police Report and not be charged far then/damage. 6. Ensure City is mindlul of impact to local established businesses. 7, Ensura all zoning approvals nocessary are received. 8. Any advenising, if allowed, be relevant to Cily. 9. City requires/mandates Bond for intention of cleaning up bike issues or kiosks, if company goes out of business or damaged. All in favor, none opposed Motions passed P_ub_lic Works Issues: Discussion on Possibility of_Incoraorating Mini Inter-Modal Facilities in New Parking Garages• • Moti_o_ ns• • With any new parking garages, as well as existing garages, concept of mulls modal facilities be incorporated, allowing people to pork and ride other forms of transportation to get around the Miom: Beach All in favor, none opposed Motion passed FUTURE ACTIVITIES: • Review Parking Rates (meter/residential/valet/garage) • Mid/North Beach Local Bus Route • Green Transportation Initiatives ''PUBLIC WORKS -TRANSPORTATION DIVISION PROJECTS- to be submitted separately BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 7 BOARD OR COMMITTEE NAME: Miami Beach Visitor and Convention Authority (VCA) CHAIRPERSON: Elsie Sterling Howard CITY LIAISON: Grisette Roque Marcos NUMBER OF MEETINGS HELD SINCE June 2008: 5 AcrIVITY: June 4, 2008 -Second Phase of the Customer Service Program was approved. Motion by Ms. Howard to fund $14,550 for the Customer Service Program Second Phase. Seconded by Ms. Hertz. Motion passes unanimously. A grant was awarded for the Miami Spice Banners. Motion by Ms. Howard to grant $18,144.40 for the Miami Spice Banners. Seconded by Mr. Lehman. Motion passes unanimously. The 2008/2009 Qualifying Criterion for the VCA's Tourism Advancement Program was reviewed and approved. Motion by Ms. Hertz to approve the 2008/2009 Tourism Advancement Program guidelines. Seconded by Mr. Tamis. Motion passes unanimously. August 4, 2008 - A budget review and analysis for the 2008/2009 fiscal year was conducted. Motion by Mr. Lehman to approve the 2008/2009 budget in the amount of $1,464,494. Seconded by Mr. Tamis. Motion passes unanimously. October 2, 2008 - A grant in the amount of $20,000 was awarded to Florida Media Market, Inc. for The Florida Film & Media Market Global Conference. Motion by Mr. Lehman to grant 520,000 for The Florida Film & Media Market Global Conference. Seconded by Ms. Howard. Motion passes unanimously. A grant in the amount of 530,000 was awarded to Unidad Miami Beach for The Customer and You Certificate Program in Service. Motion by Ms. Hertz to grant $30,000 for The Customer and You -Certificate Program in Service. Seconded by Mr. Lehman. Motion passes unanimously. A grant in the amount of $37.500 was awarded to VINTRADE, LLC for the 7th Annual Miami International Wine Fair. Motion by Mr. Lehman to grant $37,500 to the 7th Annual Miami International Wine Fair. Seconded by Ms. Hertz. Motion passes unanimously. A grant in the amount of $30,000 was awarded to Care Resource for the Muscle BeachlWhite Party. Motion by Mr. Lehman to grant $30,000 for Muscle Beach/White Party Week. Seconded by Ms. Howard. Motion passes unanimously. A grant in the amount of $70,000 was awarded to MCH Swiss Exhibition (Basel) Ltd for Art Baset Miami Beach. Motion by Ms. Howard to grant $70,000 for Art Basel Miami Beach. Seconded by Mr. Lehman. Motion passes unanimously. A grant in the amount of $80,000 was awarded to the Orange Bowl Committee for the FedEx Orange Bowl and FedEx BCS National Championship Marketing Campaign. Motion by Ms. Castillo to grant $80,000 for the FedEx Orange Bowl &FedEx BCS National Championship Marketing Campaign. Seconded by Mr. Goldin. Motion passes unanimously. A grant in the amount of $70,000 was awarded to 36 Productions for FUNKSHION- Fashion Week Miami Beach. Motion by Mr Lehman to grant 570,000 for FUNKSHION: Fashion Week Miami Beach. Seconded by Ms. Hertz. Motion passes unanimously. A grant in the amount of $70,000 was awarded to PR Racing Miami, LLC for the ING Miami Marathon and Half Marathon and Tropical 5K. Motion by Ms. Hertz to grant $70,000 for the ING Miami Marathon and Half Marathon and Tropical 5K. Seconded by Mr. Goldin. Mr. Lehman abstained. Motion passes. A grant in the amount of $70,000 was awarded to Comedy Festival Productions, LLC for the South Beach Comedy Festival. Motion by Ms. Hertz to grant $70,000 for The South Beach Comedy Festival. Seconded by Ms. Howard. Motion passes unanimously. A grant in the amount of $30,000 was awarded to the Miami Beach Chamber of Commerce for Miami Beach Guest Services. Motion by Ms. Howard to grant $30,000 for Miami Beach Guest Services. Seconded by Ms. Hertz. Motion passes unanimously. A grant in the amount of $30,000 was awarded to the Miami Beach Watersports Center. Motion by Mr. Lehman to grant $27,500 for the Miami Beach Watersports Center. Seconded by Ms. Howard. Motion amended by Mr. Goldin to grant $30,000 for the Miami Beach Waters orts Center. Amended motion acce ted b Ms. Howard. passes A grant of $10,000 was awarded to the Miami Beach Latin Chamber of Commerce for the Tourist Hospitality Center. Motion by Mr. Goldin to grant $10,000 to the Tourist Hospitality Center. Seconded by Mr. Lehman. Motion passes unanimously. November 19, 2008 -Strategy Meeting. Development of Blue Ribbon Task Force on Tourism December 19, 2008 - A grant of $25,000 was awarded to the Dade Community Foundation c/o Miami Beach Gay Pride for Miami Beach Gay Pride. Motion by Ms. Howard to grant 525,000 for Miami Beach Gay Pride. Seconded by Mr. Tamis. Motion passes unanimously. A grant of $30,000 was awarded to PR Racing Miami, LLC for the 13.1 Marathon Miami. Motion by Ms. Howard to grant $30,000 for the 13.1 Marathon Miami. Seconded by Mr. Tamis. Motion passes unanimously. A grant of $40,000 was awarded to the National Marine Manufacturers Association for the Miami International Boat Show & Strictly Sail. Motion by Ms. Howard to grant $40,000 for the Miami International Boat Show & Strictly Sail, Seconded by Mr. Tamis. Motion passes unanimously. A grant of $40,000 was awarded to Winter Music Conference for the 24~h Annual Winter Music Conference. Motion by Ms. Howard to grant $40,000 for Winter Music Conference. Seconded by Mr. Tamis. Motion passes unanimously. A grant of $20,000 was awarded to Aqua Foundation for Women for Aqua Girl Festival 2009. Motion by Ms. Howard to grant $20,000 for Aqua Girl Festival 2009. Seconded by Mr. Tamis. Motion passes unanimously. A grant of $25,000 was awarded to arteamericas, Inc. for arteamericas. Motion by Ms. Howard to grant $25,000 for arteamericas. Seconded by Mr. Tamis. Motion passes unanimously. A grant of $25,000 was awarded to The Polo Life, LLC for Miami Beach Polo World Cup. Motion by Ms. Howard to grant $25,000 for the Miami Beach Polo World Cup. Seconded by Mr. Tamis. Motion passes unanimously. A grant of 535,000 was awarded to Michael Epstein Sports Productions, Inc. for the Nautica South Beach Triathlon. Motion by Ms. Howard to grant $35,000 for the Nautica South Beach Triathlon with the caveat that a Miami Beach promotional spot air during the eventis broadcast. Seconded by Mr. Tamis. Motion passes A grant of $35,000 was awarded to the National Gay & Lesbian Task Force for Winter Party Festival. Motion by Ms. Howard to grant $35,000 for Winter Party Festival. Seconded by Mr. Tamis. Motion passes unanimously. A grant of 535,000 was awarded to Miami Dade College Foundation for the 2009 Miami International Film Festival. Motion by Ms. Howard to grant $35,000 for the 2009 Miami International Film Festival. Seconded by Mr. Tamis. Motion passes unanimously. A grant of $75,000 was awarded to Florida International University for the 2009 Food Network South Beach Wine and Food Festival. Motion by Ms. Howard to grant $75,000 for the 2009 Food Network South Beach Wine and Food Festival. Seconded by Mr. Tamis. Motion passes unanimously. $10,000 was allocated towards the Blue Ribbon Task Force on Tourism. Motion by Mr. Lehman to allocate up to $10,000 towards the costs involved with the publicizing, staffing, and coordinating of the efforts associated with the Blue Ribbon Task Force on Tourism. Seconded by Ms. Hertz. Motion passes unanimously. Ms. Elsie Sterling Howard was nominated as the VCA's new Chair. Motion by Ms. Hertz to elect Ms. Elsie Sterling Howard as the VCA's new Chair. Seconded by Ms. Castillo, Motion passes unanimously. Mr Jeff Lehman was appointed as the VCA's new Vice Chair. Motion by Ms. Hertz to elect Mr. Jeff Lehman as the VCA's new Vice Chair. Seconded by Ms. Castillo. Motion passes unanimously. The next VCA Board Meeting will take place in February 2009; datettime/location to be determined ACCOMPLISHMENTS: June 4, 2008: Second Phase of the Customer Service Program was approved. A grant was awarded for the Miami Spice Banners. Approval of 2008/2009 Tourism Advancement Program qualifying criterion. August 4, 2008: FY 2008/2009 Budget Approval October 2, 2008 - A grant in the amount of $20,000 was awarded to Florida Media Market, Inc. for The Florida Film & Media Market Global Conference. A grant in the amount of $30,000 was awarded to Unidad Miami Beach for The Customer and You Certificate Program in Service. A grant in the amount of $37,500 was awarded to VINTRADE, LLC for the 7th Annual Miami International Wine Fair. A grant in the amount of $30.000 was awarded to Care Resource for the Muscle BeachlWhite Party A grant in the amount of $70,000 was awarded to MCH Swiss Exhibition (Basel) Ltd for Art Basel Miami Beach. A grant in the amount of S80,000 was awarded to the Orange Bowl Committee for the FedEx Orange Bowl and FedEx BCS National Championship Marketing Campaign. A grant in the amount of $70,000 was awarded to 36 Productions for FUNKSHION- Fashion Week Miami Beach. A grant in the amount of $70,000 was awarded to PR Racing Miami, LLC for the ING Miami Marathon and Half Marathon and Tropical 5K. A grant in the amount of $70,000 was awarded to Comedy Festival Productions, LLC for the South Beach Comedy Festival. A grant in the amount of $30,000 was awarded to the Miami Beach Chamber of Commerce for Miami Beach Guest Services. A grant in the amount of $30,000 was awarded to the Miami Beach Watersports Center. A grant of $10,000 was awarded to the Miami Beach Latin Chamber of Commerce for the Tourist Hospitality Center. November 19, 2008 -Strategy Meeting Development of Blue Ribbon Task Force on Tourism December 19, 2008 - A grant of $25,000 was awarded to the Dade Community Foundation c/o Miami Beach Gay Pride for Miami Beach Gay Pride. A grant of $30,000 was awarded to PR Racing Miami, LLC for the 13.1 Marathon Miami. A grant of 540,000 was awarded to the National Marine Manufacturers Association for the Miami International Boat Show & Strictly Sail. A grant of $40,000 was awarded to Winter Music Conference for the 241° Annual Winter Music Conference. A grant of $20,000 was awarded to Aqua Foundation for Women for Aqua Girl Festival 2009. A grant of $25,000 was awarded to arteamericas, Inc. for arteamericas. A grant of $25,000 was awarded to The Polo Life. LLC for Miami Beach Polo World Cup. A grant of $35,000 was awarded to Michael Epstein Sports Productions, Inc. for the Nautica South Beach Triathlon. A grant of $35,000 was awarded to the National Gay & Lesbian Task Force for Winter Party Festival. A grant of $35,000 was awarded to Miami Dade College Foundation for the 2009 Miami International Film Festival. A grant of S75,000 was awarded to Florida International University for the 2009 Food Network South Beach Wine and Food Festival. $10,000 was allocated towards the Blue Ribbon Task Force on Tourism. Ms. Elsie Sterling Howard was nominated as the VCA's new Chair. Mr. Jeff Lehman was a ointed as the VCA's new Vice Chair.