HomeMy WebLinkAbout2001-24472 RESO
RESOLUTION NO. 2001-24472
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING
$40,000 FROM THE UNDESIGNATED GENERAL FUND
BALANCE; ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF THE
PROPOSALS RECEIVED IN RESPONSE TO REQUEST FOR
PROPOSALS (RFP) NO. 18-00/01, TO PROVIDE A PILOT
PROJECT TO PROVIDE PROFESSIONAL GRAFFITI REMOVAL
AND PAINTING SERVICES ON PRIVATE PROPERTY;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE TOP RANKED FIRM OF FLORIDA
GRAFFITI CONTROL, INC.; AND IF SUCCESSFUL IN
NEGOTIATING A CONTRACT WITH FLORIDA GRAFFITI
CONTROL, INC., FURTHER AUTHORIZING THE MAYOR AND
THE CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT IN AN AMOUNT NOT TO EXCEED $40,000.
WHEREAS, the City recognizes the importance of protecting the City's image
and the quality of life for its residents and visitors; and
WHEREAS, the purpose of graffiti removal and painting services on private
property project is to provide for the rapid elimination of graffiti, which is known to be
the most effective deterrent to its reoccurrence; and
WHEREAS, the current process requires Code Compliance to cite the private
property owner for graffiti, allow time for correction, and then, if compliance does not
occur, set the case for the Special Master, which often results in a property lien, rather
than the elimination ofthe visual blight caused by the graffiti; and
WHEREAS, on April 17,2001, Request for Proposals (RFP) No. 18-00/01 was
issued, and 240 RFP notices were sent by DemandStar.com to prospective
individuals/firms, which resulted in the following three proposals:
. Florida Graffiti Control Inc.
. Inclan Painting Corp.
. Eisenman and Elliott; and
WHEREAS, on April 27, 2001, an Evaluation Committee (the Committee)
convened, and aU members were briefed on several aspects of the RFP requirements and
the City's policies and procedure relative to the Cone of Silence Ordinance and the
Government in the Sunshine Law;
WHEREAS, on May 18,2001, the following firms provided oral presentations
and participated in a question and answer session:
1. Florida Graffiti Control Inc.
2. Inclan Painting Corporation; and
WHEREAS, after careful consideration and discussion of the firms' strengths
and weaknesses, the qualifications of the project team, the creativity and approach of
each firm, current and similar projects, and the references provided by other clients, the
Committee recommended Florida Graffiti Control, Inc.; and
WHEREAS, Florida Graffiti Control, Inc. is well experienced in the operation of
zero-tolerance anti-graffiti programs; and
WHEREAS, the City Manager concurs with the Committee's recommendation.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
appropriating $40,000 from the Undesignated General Fund Balance; accepting the
recommendation of the City Manager pertaining to the ranking of the proposals received
in response to Request for Proposals (RFP) No. 18-00/01, to provide a pilot project to
provide professional graffiti removal and painting services on private property;
authorizing the Administration to enter into negotiations with the top ranked firm Florida
Graffiti Control, Inc.; and if successful in negotiating a contract with Florida Graffiti
Control, Inc.; further authorizing the Mayor and the City Clerk to execute a Professional
Services Agreement in the not to exceed amount of $40,000.
PASSED AND ADOPTED this 27th day of
,.,. ,200t;j4
MAYOR
ATTEST:
~6 pa~~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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Opt.....
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.fl.us
COMMISSION MEMORANDUM NO. ~'j).-Ol
Mayor Neisen O. Kasdin and
Members of the City Commission
FROM: Jorge M. Gonzalez ~::fVL
City Manager
DATE: June 27, 2001
TO:
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING $40,000 FROM
THE UNDESIGNATED GENERAL FUND BALANCE; ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE
RANKING OF THE PROPOSALS RECEIVED IN RESPONSE TO REQUEST
FOR PROPOSALS (RFP) NO. 18-00/01, TO PROVIDE A PILOT PROJECT
TO PROVIDE PROFESSIONAL GRAFFITI REMOVAL AND PAINTING
SERVICES ON PRIVATE PROPERTY; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH FLORIDA
GRAFFITI CONTROL; AND IF SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH FLORIDA GRAFFITI CONTROL, FURTHER
AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH FLORIDA GRAFFITI
CONTROL NOT TO EXCEED $40,000.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
AMOUNT AND FUNDING:
$40,000 - Funds are available from the Undesignated General Fund Balance.
ANALYSIS:
The purpose of this project is to provide for the rapid elimination of graffiti, which is known to be
the most effective deterrent to its reoccurrence. The Administration recognizes the importance of
protecting the City's image and the quality oflife for its residents and visitors.
The current process requires Code Compliance to cite the private property owner for graffiti, allow
time for correction and then if compliance does not occur, set the case for the Special Master. Too
often, this results in a property lien, rather than the elimination of the visual blight caused by the
graffiti.
AGENDA ITEM
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DATE
Commission Memorandum
RFP 18-00/01
June 27, 2001
Page 2
Request for Proposals (RFP) No. 18-00/01 was issued on April 17, 2001. DemandStar.com issued
240 RFP notices to prospective individuals/firms, which resulted in the following three proposals:
. Florida Graffiti Control Inc.
. Inclan Painting Corp.
. Eisenman and Elliott
EVALUATION COMMITTEE:
Letter to Commission (LTC) No. 60-2001 established an Evaluation Committee consisting of the
following individuals:
Amy Agnoli - Middle Beach Resident
Lynn Bernstein - Service Delivery Manager, City of Miami Beach
Officer David De La Espriella - Miami Beach Police Department
JeffGalitz, MD - North Beach Resident
Herbert Hofer - South Beach Resident
COMMITTEE MEETING:
On April 27, 2001, the Committee convened, and all members with the exception of Amy Agnoli
were in attendance. The Committee was briefed on several aspects of the RFP requirements and the
City's policies and procedure relative to the Cone of Silence Ordinance and the Government in the
Sunshine Law. All Committee members completed a disclosure questionnaire and certified that their
answers were true and correct to the best of their knowledge and belief. Dr. Galitz was selected as
the Chair of the Committee.
ORAL PRESENTATIONS AND COMMITTEE DELIBERATIONS:
On May 18, 2001, the following firms provided an oral presentation and participated in a question
and answer session:
1. Florida Graffiti Control Inc.
2. lnclan Painting Corp.
Note: Eisenman and Elliott submitted a letter dated May 18,2001, whereby they informed the City
that they would not be able to attend (see attached letter dated May 18,2001).
After careful consideration and discussion of the firm's strength and weaknesses, the qualifications
of the project team, the creativity and approach of each firm, current and similar projects, and the
Commission Memorandum
RFP 18-00/01
June 27, 2001
Page 3
references provided by other clients, the committee ranked the firms as folIows:
1. Florida Graffiti Control Inc.
2. Inclan Painting Corp.
3. Eisenman and ElIiott
Florida Graffiti Control (FGe) will provide comprehensive graffiti control services to the City of
Miami Beach. These services will consist of providing the necessary equipment, supplies and
personnel to treat the occurrence of new graffiti and the removal of existing graffiti.
FGC is well experienced in the operation of zero-tolerance anti-graffiti programs. Since 1998, FGC
has been the exclusive provider of graffiti control services to the City of Coral Gables. On a number
of occasions, their work for the City of Coral Gables has been reviewed by the Coral Gables City
Commission. On January 26, 1999, the Coral Gables City Commission again voted to extend the
City's Graffiti Abatement efforts with the assistance ofFGC.
Critical to the success of the City's zero-tolerance graffiti program is the establishment of routine
contact with the City. FGC will work with the Code Enforcement and Police Departments to
determine the areas most affected by graffiti.
Each graffiti removal request from the City is forwarded immediately to the vehicles on patrol to
further speed response time.
FGC wilI be available 24 hours a day / 7 days a week as folIows:
(888) 333-6374 - via their dedicated toll free phone number
(305) 975-5313 - locally
(305) 652-7246 - fax
graffiti86@aol.com - e-mail
Upon commencement of the contract, requests for service can be submitted via the web. The site will
provide the City's Code Compliance Department with immediate and detailed reports regarding
responses to city request for paint out of graffiti. Further, the site will provide photographs that may
be used by the Police and Code Enforcement Departments. FGC will work with the City to design and
provide detailed reports regarding all incidents of graffiti and disposition.
FGC will perform the graffiti removal services as requested in the scope of services section of RFP
No. 18-00/01, utilizing the same process currently used by the City's Parks Department to do Lot
Clearance.
Commission Memorandum
RFP 18-00/01
June 27, 2001
Page 4
Code Compliance will cite private property graffiti; the owner will be given time to correct the
violation; if he/she does not do so, FGC will be contacted to remove the graffiti. FGC will bill the
City based on time and materials used, and the City in turn will bill the property owner for
reimbursement. Failure to pay the invoice in a timely manner will result in the placement of a lien
on the subj ect property.
FGC will:
1. Remove graffiti from private residential, commercial and industry structures alleys and walls.
2. Provide personnel, supervision, tools, supplies, materials, equipment, transportation and other
incidentals necessary to perform the work.
3. Remove graffiti from all types of surfaces, such as, but not limited to wood, metal, stucco, brick,
concrete, cinder blocks, sidewalks, etc.
4. Maintain a zero tolerance zone Citywide by removing graffiti within 48 hours of notification.
. As specified in the RFP, FGC will provide removal within forty-eight (48) hours,
following notification, to include weekends and holidays.
. Each service vehicle is equipped with a cellular phone and computer to stay in contact
with the City's Program Coordinator.
5. Remove graffiti which is vulgar (i.e., profane, obscene or racist) within 24 hours (seven days a
week).
6. Respond to reports of graffiti from the City Code Department and remove graffiti from private
property within 48 hours of notification by telephone, fax or e-mail.
7. Provide the City with monthly reports no later than the 15th of each month, to include property
location, date reported, date treated, and before and after pictures.
8. Make periodic formal presentations to the City Commission, City boards, community groups,
homeowners' associations, and schools. These presentations may include a review of such data,
documentation, measures and controls to demonstrate the level of effectiveness ofFGC'S efforts to
reduce and control graffiti.
9. Match the existing surface color when painting over or obscuring graffiti whenever possible.
Paint shall be neatly feathered in all areas.
10. Use appropriate protective materials to protect sidewalks and, vegetation from paint spillage.
11. Train its personnel in the appropriate methods of graffiti removal.
12. Remove all debris, waste and work product from the job site.
. Additionally, FGC will remove litter and trash found at the job sites throughout the City.
13. Maintain a record/log of all requests. Records will be available to the City for review upon
request. The complaint log shall include the action taken to resolve the complaint.
Commission Memorandum
RFP 18-00/01
June 27, 2001
Page 5
. All data will be available via the Website.
14. Assist the City with special requests (i.e., removal of graffiti before parades, special events, etc.)
15. Remove graffiti found on commercial signage with the owner's / occupant's specific, written
approval and with the owner's / occupant's understanding that the contractor is not responsible,
under this contract, for replacing any original lettering, pictures, etc., on a commercial sign.
With the owner's / occupant's approval, FGC shall proceed with diligence to remove the graffiti
with as little damage to the commercial sign as is possible.
16. Remove graffiti that is only accessible by boat on a case-by-case basis.
COST
FGC proposed a monthly fee of $8,825 for the removal of all graffiti found within the City limits.
This proposed cost will be negotiated with FGC in order to agree to a cost per response.
FGC's proposed fee is based on over 700 OFFICIAL citations/instances of graffiti in the past year.
The number of actual citations/instances may be significantly higher than the official 700 annual
citations/instances.
FGC APPROACH
Once graffiti is identified by FGC and reported to the City, it will be inspected to determine which
method of removal is best suited for the location and surface. FGC conducts the following methods
according to the following standards:
. Graffiti Removal - FGC's removal will not leave shadows or ghosts after the graffiti
markings have been removed. If the area is heavily graffitied, the entire surface is to be
abated. The removal method will not harm, deface, or mar the surface. Removal
methods will include sand or water blasting, chemical removal.
. Painting - FGC is required to reasonably match existing painted surfaces and will
properly prepare all exterior surfaces in a manner that will result in proper bonding of the
paint.
. Sacrificial Coating System - FGC will provide a sacrificial coating system to be used on
natural surfaces when requested. The sacrificial coating will provide a removal-
protective barrier between the base surface and graffiti markings made by spray paints,
marking pens, crayons and other common defacing materials. Pressure or
environmentally safe chemicals will be used to remove markings.
. Trees - Will be treated on a case-by-case basis.
Commission Memorandum
RFP 18-00/01
June 27, 2001
Page 6
. Asphalt Concrete - street - FGC shall not be responsible for removing graffiti from the
asphalt portions of the street. However, at the direction of the City, FGC may be directed
to coat the surface with the appropriate colored materials.
. FGC will provide storage facilities for its use.
. Project Site Safety - FGC will provide, at its expense, all safeguards, safety devices, and
protective equipment, and shall take any and all actions appropriate to providing a safe
project site.
. Water for the Project - FGC will be responsible for acquiring all necessary water.
. Worksite Protection and Cleanup - FGC will take precautions to protect surfaces
adjacent to the location where graffiti is to be removed. Adequate measures, including
the use of covers, shall be provided by our company to protect adjacent surfaces,
equipment and vehicles from over spray and from painting or sand and water-blasting
operations. FGC will sweep all work sites clean of any debris during graffiti removal
work.
. Under the direction of the City, FGC will cooperate with the City, volunteer groups and
other organizations in developing programs to eliminate graffiti. This effort may include
participation in promotional plans and educational presentations.
. Employees, equipment and vehicles of FGC will be neat and clearly identified.
Identification on company vehicles will consist of the company name and local telephone
number (contractor's dedicated phone line). Identification of employees will consist of
a uniform and picture identification card to be worn at all times.
. FGC will use warning signs and sidewalk and street cones in accordance with established
Florida standards to inform the public of work being conducted. For any work performed
within the public right-of-way, FGC shall obey any and all directives received from
County and City traffic engineers.
. FGC may request a police escort or presence to remove graffiti of a sensitive nature (i.e.
gang related, etc.). The City will be asked to provide this presence when requested.
Commission Memorandum
RFP 18-00/01
June 27, 2001
Page 7
Other Prol!:rams
"We have a anti-graffiti control program. Service is free for the first removal, but we have the
option to bill afier that. We will also provide color-matched paint, brushes, rollers and graffiti
remover free to our citizens. We can issue tickets for building owners who don't remove graffiti from
their buildings however the city commission didn't attach afine. (We are working on changing that).
Before we can paint out graffiti we must obtain a property enter release form (designed by the
attorneys) the agreement releases the city from any damage that we might do. Our program costs
the taxpayers about $2,000,000 per year."
-Scott Shaw
Assistant Superintendent
Bureau of Street Environmental Services
Department of Public Works
San Francisco, California
"In Santa Clara County, we have a pilot graffiti abatement program. The Board of Supervisors will
vote next week if they wish to continue the program and pay for it out of the General Fund ($118,000
annually).
We do not charge owners for removal at this time. However, if the proposed ordinance passes in
August, we would require property owners to abate graffiti from their property. If they do not
remove within five days the County abatement crews will remove it and may bill the owners - but
we will do all that we can to assist them in cleaning it up in the first place. We will only charge in
cases where a property owner is really uncooperative. The amount has yet to be determined. "
-Lisa Rose
Santa Clara Co.
Graffiti Abatement
"Here in Chicago we do have an Anti-Graffiti program. It is afree city service and the
community really likes it, they also as a result, get very involved in keeping their community
clean.
-Debbie De Lopez, 312-744-4857
Anti-Graffiti Coordinator, Chicago, Illinois.
"The majority of walls andfences in Clark County, (Las Vegas) are on private property. Our
Graffiti Abatement program assists property owners with the initial removal of graffiti
vandalism from private residential properties. Permissionfrom the property owner is required.
Commission Memorandum
RFP 18-00/01
June 27, 2001
Page 8
Business or commercial property owners are responsible for graffiti removal from commercial
properties including apartments, townhouses, gated communities, power easements, utility boxes
and mailboxes. "
-PublicResponseOffice
Phone:702)455-4191
Fax: (702) 455-2080
"Does an excellent job at matching the paint and identifYing the perpetrator. In certain cases, he's
been able to find the predator and via the State Attorney's Office been able to obtain restitution for
the City of Coral Gables. "
-Donald Jackie
Risk Management Administrator
City of Coral Gables
305.460.5528
"Code Enforcement officers are now concentrating on more serious il'!fractions. There's also been
a reduction on calls from residents. Overall, the City looks much better. "
-Millicent Bain
Code Enforcement Supervisor
City of Coral Gables
305.460.5271
In conclusion, the Administration recommends that the City Commission adopt the attached
resolution, which recommends the acceptance of the City Manager's ranking of firms, authorize the
Mayor and City Clerk to execute a professional services agreement with Florida Graffiti Control not
to exceed $40,000.
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