389-2001 RESO
RESOLUTION NO. 389-2001
A RESOLUTION OF THE CHAIRMAN AND THE
MEMBERS OF THE MIAMI BEACH, FLORIDA,
REDEVELOPMENT AGENCY APPROPRIATING $44,267
FROM FY 2001 SOUTH POINTE TAX INCREMENT
FUNDS FOR ADDITIONAL SERVICES TO BE PROVIDED
PURSUANT TO THE PROGRAM MANAGEMENT
SERVICES AGREEMENT BETWEEN THE CITY OF
MIAMI BEACH AND HAZEN AND SAWYER, P.C.,
APPROVED PURSUANT TO RESOLUTION NO. 2001-
24247/RDA RESOLUTION NO. 379-2001, AND AWARDED
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ)
NO. 102-99/00, APPROVING A FIRST AMENDMENT TO
THE AGREEMENT TO PROVIDE PROFESSIONAL
PROGRAM MANAGEMENT SERVICES FOR THE
OBLIGATIONS SET FORTH IN THE PORTOFINO
SETTLEMENT AGREEMENT; FURTHER AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE THE
NECESSARY AMENDMENTS TO THE AGREEMENT, IN
A FORM TO BE APPROVED BY THE ADMINISTRATION
AND THE CITY ATTORNEY.
WHEREAS, on January 31, 2000, the Mayor and City Commission, also acting
as the Chairman and Members of the Miami Beach Redevelopment Agency, adopted
Resolution No. 2001-24247 and 379-2001, respectively, authorizing execution of an
Agreement between the City and Hazen and Sawyer P.C. to provide Professional
Program Management Services or Assigned Capital Projects; and
WHEREAS, as noted on January 31, 2001, as the various right of way
infrastructure projects progress from planning to design, construction and operation, the
requirement for oversight of design and construction activities becomes essential to
Program success; and
WHEREAS, this need becomes more prevalent when considering the magnitude
of the number of projects being undertaken, the likelihood that individual project phases
will overlap with other improvements, and the potential impact on the day-to-day life of
the residents ofthe City; and
WHEREAS, the Administration determined to supplement existing staff through
obtaining outside assistance in managing these projects by retaining a firm with extensive
experience in Program Management; that is, the administration of the planning, design,
construction and implementation process ofthe capital improvements being planned; and
WHEREAS, proposed program and construction management services include a
variety of administrative tasks; and
WHEREAS, services to be provided include the administration and construction
supervision of approximately 65 infrastructure improvement projects including the South
Pointe Streetscape Project; and
WHEREAS, the terms and conditions of service of the proposed Agreement
between the City and H&S outlines that the H&S program management team will
provide the necessary administration of planning, design and construction tasks as a
number of the projects will proceed concurrently over the course of the next six years;
and
WHEREAS, included in the list of projects proposed to be assigned to H&S is
the South Pointe Streetscape Improvement Project, with its five phases; and
WHEREAS, Hazen and Sawyer shall serve as the City's program manager with
respect to the City's obligations as they relate to the Settlement Agreement Construction
bids obtained by The Related Group, and will be reviewed by Hazen and Sawyer; and
WHEREAS, progress payment requisitions prepared by the Contractor(s) will be
reviewed by Hazen and Sawyer and recommended for payments to the City/RDA; and
WHEREAS, the scope of services shall consist of the following:
1. Assist the City in reviewing construction documents prepared by
others.
2. Assist the City in reviewing cost estimateslbid proposals prepared by
other.
3. Limited construction observation as it relates to utility relocation,
seawall construction/rehabilitation, Alton Road driveway opening and
pedestrian accessway.
4. Attend up to twelve meetings to resolve outstanding issues and/or
discuss project progress with the developer and/or City staff; and
WHEREAS, H&S services for the Portofino/Murano Project will include
construction administration, scheduling,
consultants/contractors contract administration,
implementation, constructability review and
recommendation; and
monitoring, budget evaluation,
design revisions evaluation and
associated cost evaluation and
WHEREAS, fee estimates were based upon proposed manpower allocations and
hourly billing rates for the Agreement contract term (refer to attached June 4, 2001
correspondence); and
WHEREAS, the South Pointe Advisory Board reviewed this item and thetaccompanying Porto fino appropriations on June 21, 2001.
NOW THEREFORE, BE IT DULY RESOLVED BY THE CHAIRMAN AND
MEMBERS OF THE MIAMI BEACH REDEVELOPMENT AGENCY OF THE
CITY OF MIAMI BEACH, FLORIDA, that Chairman and Secretary herein
appropriate $44,267 from FY 2001 South Pointe Tax Increment Funds for additional
services to be provided pursuant to the Program Management Services agreement
between The City Of Miami Beach and Hazen and Sawyer, P .C., approved pursuant to
Resolution No. 2001-24247/RDA Resolution No. 379-2001, awarded pursuant to Request
For Qualifications (RFQ) No.1 02-99/00, approving a First Amendment to the Agreement
to provide professional program management services for the obligations set forth in the
Porto fino Settlement Agreement; further authorizing the Mayor and City Clerk to execute
necessary amendments to the agreement, in a form to be approved by the Administration
and the City Attorney.
PASSED and ADOPTED this 27th day ofJune, 2001.
ATTEST:
_~r~
SECRETARY
JMG/CMC/rar
T:\AGENDA\2001\jun2701\RDA\h&s additional setvices RESO.doc
APPROVED AS TO
FORM & LANGUAGE
.FOR EXECUTION
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HAzEN AND SAWYER
Environmental Engineers & Scientists
Hazen and Sawyer. P.C.
4000 Hollywood Boulevard
Seventh Floor. North Tower
Hollywood. FL 33021
954987.0066
Fax: 954 987.2949
.
June 4, 2001
Ms. Christina M. Cuervo
Assistant City Manager
CITY OF MIAMI BEACH
1700 Convention Center Drive
Miami Beach, Florida 33139
- FAX'd This Date-
South Pointe Neighborhood
Portofino and Murano Properties
Additional Program Management Services
Dear Ms. Cuervo:
We are pleased to submit this proposal for the City's consideration. The City of Miami Beach
and Portofino Properties have entered into a Developer's Agreement for various improvements
associated with the construction of the Murano and Murano Grande developments. Proposed
improvements include utility relocation, seawall construction 1 rehabilitation, miscellaneous
upgrades to Alton Road south of Fifth Street and the construction of a new pedestrian
accessway from the existing Miami Beach Marina to the Washington Avenue Extension. The
City has requested Hazen and Sawyer (Consultant) to provide program and construction
management services for the subject improvements.
Please note that Consultant does not contemplate in its services any effort associated with
coordinating the work of the private developer, its consultants and contractors. It is anticipated
that Hazen and Sawyer will perform the following:
1. Assist the City in review of construction documents prepared by others.
2. . Assist the City in review of cost estimates 1 bid proposals prepared by others.
3. Limited construction observation as it relates to utility relocation, seawall
construction 1 rehabilitation, Alton Road driveway opening and pedestrian
accessway.
4. Attend up to twelve meetings to resolve outstanding issues and 1 or discuss
project progress with the developer and/or City staff.
Description of Services
In accordance with the Agreement between Hazen and Sawyer and the City of Miami Beach
and as identified in sub-task 3.7, Task 4 (with the exception of sub-task 4.9), Task 5 and sub-
task 6.2.
Page 10f2
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HAzEN AND SAWYER
.
Ms. Christina M. Cuervo
June 4, 2001
level of Effort
It is anticipated that a Notice to Proceed will be issued on June 8, 2001 and will be completed
by December 15, 2001 (7 month construction period). Resident Project Representative
resources will be shared between the ongoing South Pointe Streetscape project representatives
and this private development project.
Description Estimated Quantity Unit Rate Total I Extension
Labor
Deputy Program Manager 160 manhours $115.00lhr $18,400
Construction Coordinator 112 manhours $121.00/hr $13,552
Specialty Support Services 80 manhours $1.15.00lhr $9.200
Document Control Manager 56 manhours $45.oolhr $2.520
ReimbursabJes
Communications 7 $85.00 $595
Total $44,267
Hazen and Sawyer will undertake this effort for a not-to-exceed fee of $44,267.00.
Should you have any questions, please do not hesitate to contact our office.
Very truly yours,
P.C.
Authorized By:
CITY OF MIAMI BEACH
HAzEalWV
Charles O. Carreno, P.E.
Deputy Program Manager
Christina M. Cuervo
Assistant City Manager
c: B. Vidal
Fife No. 4012/1.2
File No. 401410.0
Page2of2
Hwd:4012L076.cfoc
Miami Bcach
Redevelopment Agency
1700 Convention Center Drive
Miami Beach, Florida 33139
Telcphone: (305) 673- 7295
Fax: (305) 673- 7772
KElJEVELOPM]!,l''l! AlWl!;NLI M}!;MU1{ANUUM!~O. (>f-~j
TO:
FROM:
SUBJECT:
Chairman and Members of the
Miami Beach Redevelopment Agency
Jorge M. Gonzalez c.PS-..-
Executive Director -r-Jtt.
DATE: June 27, 2001
A RESOLUTION OF THE CHAIRMAN AND THE MEMBERS OF
THE MIAMI BEACH, FLORIDA, REDEVELOPMENT AGENCY
APPROPRIATING $44,267 FROM FY 2001 SOUTH POINTE TAX
INCREMENT FUNDS FOR ADDITIONAL SERVICES TO BE
PROVIDED PURSUANT TO THE PROGRAM MANAGEMENT
SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH AND HAZEN AND SAWYER, P.C., APPROVED
PURSUANT TO RESOLUTION NO. 200l-24247/RDA
RESOLUTION NO. 379-2001, AND AWARDED PURSUANT TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 102-99/00,
APPROVING A FIRST AMENDMENT TO THE AGREEMENT TO
PROVIDE PROFESSIONAL PROGRAM MANAGEMENT
SERVICES FOR THE OBLIGATIONS SET FORTH IN THE
PORTOFINO SETTLEMENT AGREEMENT; FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
THE NECESSARY AMENDMENTS TO THE AGREEMENT, IN A
FORM TO BE APPROVED BY THE ADMINISTRATION AND
THE CITY ATTORNEY.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funds are available from FY 2001 South Pointe Tax Increment Funds.
ANAI,YSIS:
On January 31, 2000, the Mayor and City Commission and RDA Board adopted
Resolution Nos. 2001-24247 and 379-2001, respectively, authorizing execution of an
AGENDA ITEM 3C-
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June 27. 2001
RDA - Commission Memorandum
Hazen & Sa"'Yer - Additional Services
Page 2 of3
agreement between the City of Miami Beach and Hazen and Sawyer P.C. to provide
professional program management services for assigned capital projects.
As noted on January 31, 2001, as the various right of way infrastructure projects progress
from planning to design, construction and operation, the requirement for oversight of
design and construction activities becomes essential to Program success. This need
becomes more prevalent when considering the magnitude of the number of projects being
undertaken, the likelihood that individual project phases will overlap with other
improvements, and the potential impact on the day-to-day life of the residents ofthe City.
The Administration determined to supplement existing staff through obtaining outside
assistance in managing these projects by retaining a firm with extensive experience in
Program Management, that is, the administration of the planning, design, construction
and implementation process of the capital improvements being planned. Proposed
program and construction management services include a variety of administrative tasks.
Services to be provided include the administration and construction supervision of
approximately 65 infrastructure improvement projects including the South Pointe
Streetscape project.
The terms and conditions of service of the proposed Agreement between the City and
H&S outlines that the H&S program management team will provide the necessary
administration of planning, design and construction tasks as a number of the projects will
proceed concurrently over the course of the next six years. Included in the list of projects
proposed to be assigned to H&S is the South Pointe Streetscape Improvements Project,
with its five phases.
Hazen and Sawyer shall serve as the City's coordinator with respect to the City's
obligations as they relate to the Settlement Agreement Construction bids obtained by
TRG will be reviewed by Hazen and Sawyer. Progress payment requisitions prepared by
the Contractor(s) will be reviewed by Hazen and Sawyer and recommended for payments
to the City/RDA. The scope of services shall consist of the following:
1. Assist the City in reviewing construction documents prepared by others.
2. Assist the City in reviewing cost estimates/bid proposals prepared by others.
3. Limited construction observation as it relates to utility relocation, seawall
construction/rehabilitation, Alton Road driveway opening and pedestrian accessway.
4. Attend up to twelve meetings to resolve outstanding issues and/or discuss project
progress with the developer and/or City staff.
H&S services for the Portofino/Murano Project will include construction administration,
scheduling, monitoring, budget evaluation, consultants/contractors contract
administration, design revisions evaluation and implementation, constructability review
and associated cost evaluation and recommendation.
June 27, 2001
RDA - Commission Memorandum
Hazen & Saltyer - Additional Services
Page 3 of3
Fee estimates were based upon proposed manpower allocations and hourly billing rates
for the Agreement contract term (refer to attached June 4,2001 correspondence).
The South Pointe Advisory Board reviewed this item and the accompanying Porto fino
appropriations on June 21, 2001.
Therefore, the Administration recommends that the Chairman and the Members of the
Miami Beach Redevelopment Agency appropriate $44,267 from FY 2001 South Pointe
Tax Increment Funds for additional services to be provided pursuant to the Agreement
between the City of Miami Beach and Hazen and Sawyer, P.C. approved pursuant to
Resolutions No. 2001-24247 and 379-2001 awarded pursuant to Request For
Qualifications (RFQ) No. 102-99/00, to provide professional program management
services for the obligations set forth in the Porto fino Settlement Agreement; further
authorizing the execution of any and all necessary amendments to the agreement, in a
form to be approved by the Administration and the City Attorney.
JMG/CMC/rar
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