2009-26979 ResoRESOLUTION NO. 2009-26979
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AMENDMENT NO. 3 TO THE PROFESSIONAL
ARCHITECTURAL AND ENGINEERING (A/E) SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND EAC CONSULTING, INC.
(EAC), FOR ADDITIONAL PROFESSIONAL SERVICES, ASSOCIATED WITH
PAVEMENT MARKINGS AND SIGNAGE, IN THE AMOUNT OF $27,000, FOR THE
BISCAYNE POINT RIGHT OF WAY INFRASTRUCTURE IMPROVEMENT
PROJECT, WITH FUNDING FROM G.O. BOND NEIGHBORHOODS FUND 384-2321,
PREVIOUSLY APPROPRIATED IN THE FISCAL YEAR 2003-2004 CAPITAL
BUDGET.
WHEREAS, pursuant to Resolution No. 25376, dated October 15, 2003, the City
Commission approved the Basis of Design Report (BODR) for the Biscayne Point Neighborhood;
and
WHEREAS, pursuant to Resolution No. 2005-25973, dated July 27, 2005, the Mayor
and City Commission executed an Agreement with EAC Consulting Inc., for Professional
Services for the Biscayne Point Neighborhood Right of Way (ROW) Improvement Project
(Agreement); and
WHEREAS, the Agreement provides for the planning, design, bidding and award,
construction administration, and reimbursables for the Project; and
WHEREAS, the Agreement was executed for snot-to-exceed amount of $1,186,807; and
WHEREAS, the Biscayne Project includes storm water management and potable water
distribution system upgrades, streetscape work with restoration and enhancement of the
neighborhood's landscape, streetscape, irrigation and lighting, as described in the BODR; and
WHEREAS, pursuant to Resolution No. 2006-26133, dated March 8, 2006, the Mayor and
the City Commission executed Amendment No.1 to the existing Agreement with EAC for the
inclusion of water main replacements required by the City's Public Works Department, in the amount
of $129,325, for a total Agreement fee of $1,316,132; and
WHEREAS, Amendment No.2 to the existing Agreement with EAC, for Stormwater System
Modeling was executed on January 6, 2009, administratively in the amount of $24,924, for a total
Agreement fee of $1,341,056; and
WHEREAS, previous to the contract negotiations with EAC in 2005, it was agreed by the CIP
team and the Project Manager (Hazen & Sawyer), that it would not be necessary to prepare both
Paving, Grading and Drainage (PG&D) Drawings, as well as Pavement Marking & Signage (PM&S)
Drawings for the entire project area and consequently the City was provided a credit for this
reduction in EAC's original proposal; and
WHEREAS, during the review process by the permitting agencies, Miami-Dade County
Public Works Department's Traffic Division and Miami Beach's Public Works Department, made a
permitting requirement to provide more complex drawings showing the required pavement markings
and signage details for the whole neighborhood in separate sheets; and
WHEREAS, Amendment No. 3 to the existing agreement between the City and EAC
Consulting, Inc., for additional Professional Services, for Pavement Marking and Signage drawings,
in the negotiated amount of $27,000, for the Biscayne Point Right of Way Infrastructure
Improvement Project, increases the contract fee to a total fee of $1,368,056;
WHEREAS, this item was presented to the CIP Oversight Committee on January 12, 2009
and was recommended for approval.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute the attached
Amendment No. 3 to the Professional Architectural and Engineering Services Agreement between
the City and EAC Consulting, Inc., for additional Professional Services, for Pavement Marking and
Signage drawings, in the negotiated amount of $27,000, for the Biscayne Point Right of Way
Infrastructure Improvement Project, with funding from G.O. Bond Neighborhoods account No.384-
2321, previously appropriated in the Fiscal Year 2003-2004 Capital Budget.
PASSED AND ADOPTED this 28 day of January, 2009.
ATT ST:
Lt~,CX.t~--
R BERT PARCHER, CITY CLERK
A I HERRE B WER, MAYOR
T:\AGENDA\2009\January 28\Consent\Biscayne Point Amendment No 3 -Reso.doc
APPROVED AS TO
FORM & LANGUAGE
~ FOR'LXECUTI~N
_ i omey ~ at
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the City Commission, approving and authorizing the City Clerk to execute Amendment
No. 3 to the Professional Architectural and Engineering (A/E) Service Agreement between the City of
Miami Beach, Florida and EAC Consulting, Inc. (EAC), for additional Professional Services, associated
with Pavement Markings and Signage in the negotiated amount of $27,000, for the Biscayne Point Right
of Way Infrastructure Improvement Project, with Funding From G.O. Bond Neighborhoods Fund (384),
previously Appropriated in the Fiscal Year 2003-2004 Capital Budget.
Intended Outcome
Ensure well designed, quality capital projects.
Supporting Data (Surveys, Environmental Scan, etc.):
Traffic and parking are two of the most important areas affecting residents' quality of life; 37% of residents
rated traffic flow as poor. Traffic is ranked No.2 by residents as one of the changes that will make Miami
Beach a better place to live; traffic flow in Miami Beach is a key driver for recommending Miami Beach as
a place to live. With respect to parking, 77% of residents rated availability of parking across Miami Beach
as too little or much too little.
Issue:
Shall the Ma or and Cit Commission a rove the Resolution?
Item Summary/Kecommendation:
On July 27, 2005, the Mayor and the City Commission adopted Resolution No. 2005-25973 approving and
authorizing the Mayor and City Clerk to execute an agreement with EAC for Professional Services for the
enhancement of the Biscayne Point neighborhood, consistent with the previously approved Basis of
Design Report (BODR). Biscayne Point Neighborhood upgrades include storm water improvements in
only part of the neighborhood; specifically, Stillwater Drive and the very northernmost three streets in
Biscayne Beach. Previous to the contract negotiations with EAC in 2005, it was agreed by the CIP team
and the Project Manager (Hazen & Sawyer), that it would not be necessary to prepare both Paving,
Grading and Drainage (PG&D) Drawings, as well as Pavement Marking &Signage (PM&S) Drawings for
the entire project area. It was agreed that the PG&D drawings of all streets (which were generally going to
illustrate milling and resurfacing with targeted elevations), could also be used to also indicate required
pavement markings and signage; therefore, in an effort to reduce the project's costs, the CIP team
directed EAC during the contract negotiations to remove the Pavement Marking &Signage (PM&S)
Drawings and consequently the City was provided a credit for this reduction in EAC's original proposal.
During the review process by the permitting agencies, Miami-Dade County Public Works Department's
Traffic Division and Miami Beach's Public Works Department, made a permitting requirement to provide
more complex drawings showing the required pavement markings and signage details for the whole
neighborhood in separate sheets. Once the need for PM&S was established, CIP requested EAC to
provide a proposal for the Engineering Services related to Pavement Markings and Signage for the
Biscayne Point Neighborhood Project. On 9/17/2006, EAC presented an initial proposal for $122,877 which
was rejected by staff. A subsequent proposal in the amount of $ 49,820 was presented, and further
negotiations by staff and the Special Assistant to the City Manager resulted in the agreed amount of
$27,000 (See Attachment), as fair compensation for the work to be done. Amendment No.3 increases the
Agreement for a total fee of $1,368,056. The scope includes the respective associated additional tasks for
Board Recommendation:
I•
Financial Information:
Source of Amount Account
Fund 1 $27,000 384-2321-061357 G.O. Bond Neighborhood Design
OBPI Total $27,000
Financial I pact Summary:
M ~ ANI I B EAC H AGENDA ITEM ~ ~F
DATE /-°~ g '~ 9
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
f=ROM: Jorge M. Gonzalez, City Manager
DATE: January 28, 2009
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 3 TO THE
PROFESSIONAL ARCHITECTURAL AND ENGINEERING (A/E)
SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA
AND EAC CONSULTING, INC. (EAC), FOR ADDITIONAL PROFESSIONAL
SERVICES, ASSOCIATED WITH PAVEMENT MARKINGS AND SIGNAGE, IN
THE AMOUNT OF $27,000, FOR THE BISCAYNE POINT RIGHT OF WAY
INFRASTRUCTURE IMPROVEMENT PROJECT, WITH FUNDING FROM
G.O. BOND NEIGHBORHOODS FUND 384-2321, PREVIOUSLY
APPROPRIATED IN THE FISCAL YEAR 2003-2004 CAPITAL BUDGET.
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
FUNDING
Project funding, from G.O. Bond Neighborhoods Account No.384-2321-061357 for Design,
in the amount of $27,000, was previously appropriated in the Fiscal Year (FY) 2003-2004
Capital Budget.
ANALYSIS
On October 15, 2003, as per Resolution No. 2003-25376, the City Commission approved the
Basis of Design Report (BODR) for the Biscayne Point Neighborhood. On July 27, 2005
the Mayor and City Commission adopted Resolution No. 2005-25973, approving and
authorizing the City to execute an Agreement with EAC , for Professional Services for
the Biscayne Point Neighborhood Right of Way Improvement Project.
The Biscayne Point Neighborhood ROW Project as described in the BODR, includes storm
water management and potable water distribution system upgrades, streetscape work with
restoration and enhancement of the neighborhood's landscape, irrigation and lighting.
Commission Memorandum, January 28th, 2009
Biscayne Point Pavement Markings &Signage
Page 2 of 3
On March 8, 2006, the Mayor and the City Commission adopted Resolution No. 2006-26133,
approving and authorizing to execute Amendment No.1 to the existing agreement with EAC
for Professional Services for the inclusion of water main replacements required by the City's
Public Works Department, in the Amount of $129,325 for a total fee of $1,316,132.
Amendment No. 2 for additional stormwater system modeling services, in the amount of
$24,924, for a total fee of $1,341,056, is in the process of being executed administratively to
find the best possible solution available for the project .
Biscayne Point Neighborhood upgrades include storm water improvements in only part of
the neighborhood; specifically, Stillwater Drive and the very northernmost three streets in
Biscayne Beach. Previous to the contract negotiations with EAC in 2005, it was agreed by
the CIP team and the Project Manager (Hazen & Sawyer), that it would not be necessary to
prepare both Paving, Grading and Drainage (PG&D) Drawings, as well as Pavement
Marking &Signage (PM&S) Drawings for the entire project area. It was agreed that the
PG&D drawings of all streets (which were generally going to illustrate milling and resurfacing
with targeted elevations), could also be used to also indicate required pavement markings
and signage; therefore, in an effort to reduce the project's costs, the CIP team directed EAC
during the contract negotiations to remove the Pavement Marking &Signage (PM&S)
Drawings and consequently the City was provided a credit for this reduction in EAC's original
proposal.
During the review process by the permitting agencies, Miami-Dade County Public Works
Department's Traffic Division and Miami Beach's Public Works Department, made a
permitting requirement to provide more complex drawings showing the required pavement
markings and signage details for the whole neighborhood in separate sheets.
Once the need for 37 additional PM&S drawings was established, CIP requested EAC to
provide a proposal for the Engineering Services related to Signage and Pavement Markings
for the Biscayne Point Neighborhood Project. On 9/17/2006, EAC presented an initial
proposal for $122,877 which was rejected by staff. A subsequent proposal in the amount of
$ 49,820 was presented, and further negotiations by staff and the Special Assistant to the
City Manager resulted in the agreed amount of $27,000 (See Attachment), as fair
compensation for the work to be done.
Capital Improvement Projects Oversight Committee Recommendation:
This item was presented to the CIP Oversight Committee on January 12th, 2009 and was
recommended for approval. Upon Commission approval of this resolution the appropriate
contract Amendment will be executed.
Amendment No.3 increases the contract fee, in the amount of $27,000, for a total fee of
$1,368,056, which is 11 % of the estimated construction cost at the 60% design stage. The
scope includes the respective associated additional tasks for Construction Administration.
Commission Memorandum, January 28th, 2009
Biscayne Point Pavement Markings &Signage
Page 3 of 3
CONCLUSION
Based on the aforementioned, the Administration recommends that the Mayor and City
Commission adopt the Resolution, approving and authorizing the Mayor and City
Clerk to execute Amendment No. 3 to the existing agreement between the City and EAC
Consulting, Inc., for additional Professional Services, for Signage and Pavement Marking
drawings, in the negotiated amount of $27,000, for the Biscayne Point Right of Way
Infrastructure Improvement Project, with funding from G.O. Bond Neighborhoods account
No.384-2321, previously appropriated in the Fiscal Year 2003-2004 Capital Budget.
ATTACHMENT
T:\AGENDA\2009\January 28\Consent\Biscayne Point- Memo Amendment No 3.doc
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