154-2001 LTC
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.fl.us
L.T.C. No,/S'I-doO I
LETTER TO COMMISSION
July 12, 2001
TO: Mayor Neisen O. Kasdin and
Members ofthe City Commission
FROM:
Jorge M. Gonzalez
City Manager
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SUBJECT: STATUS REPORT ON POLO PARK
The purpose of this Letter to Commission is to provide the Mayor and City Commission a brief
reminder of the Project history and information on the current status of the corrections and
improvements to Polo Park.
On January 20, 1994 the City of Miami Beach entered into three agreements with the Miami-Dade
County Public Schools (MDCPS) related to the Nautilus Middle School/Polo Park project: a Land-
Exchange Agreement, a Joint-Use Agreement, and a Construction Agreement. Under the terms of these
agreements MDCPS and the City agreed to exchange the existing Polo Park property for the existing
Nautilus Middle School property provided that MDCPS construct recreational facilities on the existing
Nautilus Middle School property. The agreement stipulated that all portions of the project were to be
completed within thirty-six (36) months from the date construction of the new school commenced.
Construction of Nautilus Middle School commenced in 1994 and was completed in the spring of 1997,
but Polo Park is still incomplete, The City has been given a series of completion dates for this project
by MDCPS staff. Each of these dates has elapsed and the completion of Polo Park is still pending.
MDCPS has yet to provide a new completion date,
The remaining issues related to the Land Exchange Agreement such as disposition of easements,
sidewalk dedication, scribner's errors, etc., have been resolved in principle between MDCPS staff and
City staff and will be finalized and submitted to both the School Board and City Commission for action.
Supplemental agreements related to the Joint-Use Agreement still await resolution. These supplemental
Agreements relate to City usage of the parking lot during non-school hours and to a maintenance
Agreement which is now required because ofthe intensive use of the park by students at Nautilus Middle
School. An agreement has been reached regarding the parking lot; but City staff has not been able to
reach a satisfactory agreement regarding the maintenance of the facility,
Several issues related to the construction issues are still umesolved and have been itemized and
forwarded to MDCPS. City staff met with MDCPS staff on several occasions to resolve the major
outstanding construction issues. During the course of these meetings MDCPS agreed to hire a structural
engineer to investigate the cracks on the tennis courts surface. The engineer was to prepare a report and
provide a recommendation on resolving the issue. However, MDCPS would not commit to replacing
the tennis courts surface if the structural engineer recommended it. In addition, MDCPS efforts to
rehabilitate the multi-use play field have yielded little results. The field is still overrun with weeds,
MDCPS has been unable to provide City staff with a course of action to alleviate the problem.
Disagreements between the City and MDCPS on how to proceed have created an impasse. In an effort
to help resolve these issues, Dr. Michael Krop, Vice,Chair of the Miami-Dade County School Board,
has intervened on occasion to mediate between the parties. By means of an internal memorandum, Dr.
Krop requested assistance from Mr. Roger Cuevas, Superintendent of Schools (see Attachment No.1)
in order to achieve resolution of the pending issues. At one point during the Project, MDCPS fenced
off the park and refused to allow public access until all construction issues were resolved, After
correspondence and negotiations between the City and MDCPS, (see Attachment No.2) the City secured
an agreement with MDCPS to allow the park to be re-opened for the use of the general public. After
the last on-site meeting with Dr. Krop, the City prepared an itemized cost estimate of what it would take
to bring that park up to a level where it can be accepted by the City (see Attachment No.3).
The City is awaiting a response from MDCPS on their disposition of the estimate, as well as the
submission of a Project timeline and a schedule of completion, to properly complete Polo Park. The
Administration will continue to update the Mayor and City Commission on Project events as information
becomes available.
I have directed my staffto re-establish contact with the school administration and to find a solution to
this problem. The condition of Polo Park must be addressed and improved for the benefit of our citizens
Please do not hesitate to contact me if you have any questions or require additional information on this
matter.
C: Robert C. Mi augh, Assistant City Manager
Timothy Hemstreet, Special Assistant to the City Manager
Kevin Smith, Parks and Recreation Director
\\CH2\VOL I\WORK\SALL\REDDICK\Polo Park. NlllJtilu~ Middle School\Letters\L TCLdoc
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MEMORANDUM
May 24, 2001
TO: Mr, Roger C. Cuevas, Superintendent of Schools
FROM: Dr. Michael M. Krop, Vice Chair
Miami,Dade County School Board
SUBJECT: CITY OF MIAMI BEACH POLO PARK
I'm forwarding to you a letter from the Assistant City Manager of Miami Beach, containing her
assessment of the condition of Polo Park and the cost we would incur in order for the City to accept
both the park and the responsibility for its operation.
This park is situated near my office and I happen to be very familiar with this project. There are
many questions I have concerning what appears to be shoddy workmanship which was accepted by
our staff, especially the tennis courts. This situation needs to be resolved, or we will incur additional
costs and continued responsibility for vandalism and maintenance.
This has been a frustrating experience and demonstrates a lack of attention to detail on our part,
along with our willingness to accept work poorly done. I suggest you personally involve yourself
in this matter to bring it to a long-overdue conclusion.
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Attachment
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ATTACHMENT NO.1
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'\ol-TY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
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PUBLIC WORKS DEPARTMENT
TELEPHONE: (305) 673-7080
FAX: (305) 673-7028
December 15, 1998
Mr. Alberto Benitez
Supervisor II
Office of Facilities Operations
Dade County Public Schools
2925 NW. 41 Street
Miami, Florida 33142
Re: Nautilus Middle SchoollPolo Park
Dear Mr. Benitez:
Please find below a punchlist of items required by the City of Miami Beach at this phase of the project
I , Provide as,builts that the base material for basketball courts is 4" thick limerock and accompanying
documentation that it's construction complies with Section 200 of FOOTs Standards for Road and
Bridge Construction. 199 I edition.
2. Provide documentation that the minimum slope of the base material is I" in I 0' on a flat plane and
that it varies no more than 1/8" when measured in any direction with a I O' straight edge.
3, Provide documentation the base surface was free of roller marks. ridges. and repair voids prior
to application of the prime coat.
4. Provide documentation of 5t2bilization of subgrade material per FOOTs Stimdards for Road and
Bridge Construction. 1991 edition.
5. Provide copies of the delivery tickets of the base material.
6. Provide documentation of application of prime/tack coat per Section 300 of FOOTs Standards
of Road and Bridge ConS"uuction. I 99 I edition.
7, Provide documentation of thickness of asphaltic concrete (I') and the design mix. (Type II) per
FOOTs Standards for Road and Bridge Construction. 1991 edition.
8. Provide copies of the asphalt delivery tickets.
9, Provide copies' of the lime rock delivery tickets.
10. Provide certified copies of the asphalt temperature at the time of it's placement (temperature must
be between 110 to 175 degrees Celsius).
I I. Provide documentation that the asphalt was allowed to cure for 14 days.
12, Repair edges of adjacent pavement to the court.
13. Provide certified copies of the limerock density test every 3.500 S.F. or fraction thereof.
14. Provide certified copies of the subgrade density test every 3.500 S.F. or fraction thereof.
15. Provide certified copies of the asphalt density test every 3.500 S.F. or fraction thereof.
16. Provide certified copies of the proctor test for the limerock base material.
17. Provide certified copies of the proctor test for the subgrade material.
18. Provide certified copies of the project acceptance by the engineer of record.
19. Provide an up,to-date COnstruction schedule of all activity for this project.
, A;
.'...;...":'... ';becember 15~ 998
. Mr. Alberto Benitez
Page 2
20. Provide verification of the specified height of the basketball hoop and backboard.
21 . Provide proper attachment of the basketball hoop to the backboard.
22. Provide a certified boundary survey of the School Board's and City's property,
23. Provide sod specifications.
24. Provide details of the proposed irrigation tie-in to City facilities and it's routing,
If you have any questions concerning this matter. please call me.
Sincerely,
C~
Walter Reddick
Construction Manager
WR/tz
c: Kevin Smith, Director of Recreation, Culture and Parks Department
Jorge E. Chartrand, Capital Projects Coordinator, Public Works Depar-unent
Sugar Firtel. Assistant Director of Recreation, Culture and Parks Department
jorge Rodriguez, DCPS
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BEACH
OF MIAM
~ 1700 CONVENTION CENTER ORIVE MIAMI BEACH. FLORIOA 33139
iaml-beach.fl.us
COMMISSION MDtORA:'IDUM No,059 - 9'1 ( \)
TO:
Mayor Neisen O. Kasdin and
Members of th:a5City mmission
Sergio Rodrigu
City Man~ger
D ATE: Septem ber 1!. 1999
FROM:
SUBJECT:
STATUS REPORT ON THE NAl:TILUS MIDDLE SCHOOLIPOLO PARK
PROJECT
Please find attached an executed copy of the Lener Agreement between the City of Miami Beach and
Miami-Dade County School Board regarding the public's use of the recreational facilities on the Polo
ParklNautilus Middle School property.
SRlCMClmrar
T.\ACENOA.\I999\SEP:'Z99\REGlJLAR\POLOPARK "OR
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ATTACHMENT NO.2
Agenda Item H - \
'Date 9 -'22- -99
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CITY HALL 1700 CONVENTION CENTi:R DR IV" MIAMI aE~C" FLORIDA 33' 39
CITY
OF
MIAMI
BEACH
OFFICE OF THE CITY MANAGER
September 11. 1999
TELEPHONE: (::05) 6iJ-7010
FAX; (305) 6iJ-77a:2
Dr Paul J. Philips
Chief Facilities 'Officer
1450 NE 1"' Avenue. Ninth Floor
Miami. FL 33131
RE: POLO PARK/C'iACTILUS MIDDLE SCHOOL PROJECT
Dear Mr, Philips:
The purpose of this letter is to clarify the City's interpretatIOn and intent relative to paragraph 1 of the Letter
Agreement between the City of Miami Beach (City) and Miami-Dade County PubliC Schools (School
Board). dated September 16. 1999.
Paragraph 1 states that "the City hereby agrees that access to the Improvements is conditioned upon the City
mamtaining the Improvements upon use by the general public,"
As a point of clarification. it has been the City's ongoing understandmg that thIS commIts the City to
maintain and/or restore any damage/vandalism that results due to the use by the general public of the
facilities included in the current boundary of Polo Park dunng non-school hours, It remains the City's
understanding that the School Board is currently and will continue to be responsible for the ongoing dally
maintenance of areas including. but not limited to the landscaping (the mowing. fertilization. weedmg. etc.).
litter control and the other routine services. untl! final acceptance and transfer of the proJect.
This clarification will be incorporated in the Letter of Agreement being presented to the City of Miami Beach
Commission at today's meeting,
Sincerelv.
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Ser~io 'dri~uez
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I have read tltis A.mendment to tire Letter Agreement and, fully understanding same. agree Co bt! bound
by che terms and conditions contained herein.
Miami-Dade County School Board
Dr Paul 1. Philips
Chief Facilities Officer
CMCIKS/r:>r
F \C~CR\SALL..CHR1STr.-.-,POLO"GR PHI
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Murray H. Dubbin. City Attorney
Christina M, Cuervo. Assistant City Manager
ATTACHMENT NO.2
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CITY OF
MIAMI
BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORlIh... 33139
OFFICE OF n4( CITY MA"AOER
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TELEPHONE' t-l &7:1-7010
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September 16, 1999
Dr, Paul J. Phillips
ChiefFaei\ities Offieer
1450 N.E. 2nd Avenue, Ninth Floar
Miami.FL33132
Re: Polo Park r Nautilus Middle School Proiect
"
Dear Or. Phillips:
This Letter Agreement shall confirm the agreement between the City uf Miami Beach,
Florida (City) and Miami-Dade County ?-..blie Schools (Schad! Board) with regard to the public's
use of lho~e certain tcwus and other recreational facilities (lheiImprovements) constructed and/or
being constructed by the School Board on the Polo ParkiNa~tilus Middle School propc:ty (the
Property) pursuant to that certain Construction Agreement betl,.,een the parties, dated January 20,
\994 (Construction Ag~=ent). '
The City :u:l.d the School Board recognize that it is imperative that the gene~1 public have
use of the Improvemenls, prior lO unal aceeptallce of same by 'the City, pursuant to Article XV of
the Consl~et;on Agreement. Accordingly, the Cicy and the S~hool Board agree lIS follows:
l. The School 'Board age""" lu gr-arlt the: Cicy accesS: to the Improvements for use by the
general public, subject to the School BoaTd'~, right to promulgate and enforce
reasonable rules and regulations governing the use of said Improvements by the
public during school hours on regular school djiys. Notwithstanding the previous
sentences. the School BOOlrd hcrcin agrees. and warrants and represents to the City.
that the City's and/or the general public's u;e of the Improvements. prior to
completion of same. shall in no way be lb:mdl to constitute, eith<:r an express or
implied. (i) acceptance of the Improvements by the City; (ii) final lIl'llroval of the
completed Improvements by the City; Glld!or (iii) accepta.'1ce of possession of said
lmprov.;me:nts by the: City, as same are cOl1Telllplated Ul the Constl'\:ctIon Ag..-eement.
Furthermore, use of the Improvements by the City and/or the general public is in no
way deemed a waiver hy the Cily of its rights ~o any and all claims regarding the
continued timely constr'U.ction and. complc:ion of the Im-provcmcnts,
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Dr. Paul J. Phillips
Lettcr ^<;fcement biw City of Miami Beaeh
and Miami,Oade County School Board
Re: Polo Park
Sc:ptc::nber 16. 1999
P~g. 2
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2, In consideration of the School Board's consent td the City's use ofllie Improvemc::lts
for use by the gener.ll public prior to acceptanbe, the City haeby agrees thnt the
genen1 public's use of the Improvements shall bd subject to the School Board's need
for possession of the premises in oroer to bntinue timely construction and
completion of the Improvements. Further. the City hereby agrees that access to the
lmprovc:mcnts is conditioned upon the City mairitaining the Improvements upon use
15y the geDeral'piib1ic: :. - , ." '
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In consideration of the School Board's consent td the City's use of the Improvements
prior to acceptance, final approval and accept~ of possession of same by the City,
the City agrees to indemnify, defend, and 1101& hBmlless tbe School Board to the
extent of the limitations included within Florida StatUtes, Section 768.28, subject to
the provisions in this Act whereby the City shall hot be held Iiahle to pay 3. personal
injury or property d:unage claim or judgment b~ my one penon which exceeds the
sum of SlOO,OOOJ)() or any claim or judgment [Or portion(s) th=of, which, when
totalled with all other claims or joogm<:nts paidiby the City arising out of the same
incident or occurrence, exceeds the sum of S20~,OOO.OO. from any and all personal
injury or propeny damage claims, liability, losSes and causes of action which =y
arise solely as a result of the City's negligence ih its use of the Improvements,
Upon your review of this Letter Ag."CCment, and finJmg that the terms and conditions
rn.emcriali:Led herein reflect the Ilnderstanding between the CicY and the School Board with regard
to the above-rcft::'=u:.:d matter, please execute sanle on behaJif of the School Board in the 'pace
provided below, Upon c:x=tion. ple:1Se fOlV{ard one original to my attenti-m. In the interim, thank
YOll in adv;mce for your anticipated cooperation and your continued prare:zi.;:naJ courtesy.
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City Manager
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Or. Paull. Phin'P8
Lellet Agreement hi.... City of MillIlli BClIcb
lInd Miami-Dade CoUnty School Board
Re: Polo Park:
September 16. 1999
Page 3
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1 hav~ nJUi tltis L-.n A.grummt lIIId, fully ullde~tlUldi1lg'sl1~e, agree to be bound by tll e tel7fls
and CDltdtrlolls CDlItaiJleJt . !
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lC~'T'!M2'\I'OI.OJAU.Ln.
cc:
Murray H. Dubbin, City Attorney
Mayra Diaz ButUCavoli. Assistllllt City Manager
Christina M. CUCIVO, Assistant Ciry Manager
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JOS 9Sl5 4678;
Sep.7.99
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MI~I-DAD[ COUNTY PUBLIC SCnOOLS
80ARO ADMINISTRATION b'\JllDING , HSO N()I~rHEAST SECOND AVrNUE . MIAMI. FLOi~lfJA 331.12
Railer C. Cuevas
Superintendent of School,
September 7. 199':'
Miami,Dadc Councy Schaol Baard
Dr, SOIOlllOJl C. 5",,-,on. Chair
Dr, ."lid''''.' M. Krop. Vic:>-~
Mr, G. Holmes 3r.oddo<k
loots. Pc:::1:t Tab..,.....:; 11=
Pr, R::lbc:l'l8. W~oI:l\
Ms, BetSy H. K"pl3%!
Mro. MaJlty Sabaris Mone
Mr. D=trio PCr.::>. Jr.. M. $,
0,-, Marta Pe:.z
The Honorable Neisen Kasdin, .",;oyer
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 3 313 9
Re: Polo p;jrk
Dear Mayor Kasdin:
The contents and concerns in your letter dJte<l September 1, 1999, rcgatding Polo Park, have been
shared with me by vice-Chair Dr. Michael M. Krep; and, I am ,espondillg 10 your concerns. I am in
agreement with your conclusion that the district should be able to find a way to make Polo Park
available to the public.
I have chocked with our School Board's Atlorney. Mr, Johnny Brown, and he is ill agre=enrwith your
pOillts A and B; with sugg~ied minor changes in B. Our suggested re-wording for section g is
indicated as follows; 'The City agrees to indemnity, defend and hold ttle School Board ofMiami"Oade
Counry, Florida. harmless from any claim for injuries due ro the use of the Park by th", Liry of Miami
Beach, its residents and invitees,"
Upon review, you may decide to incorporate this Ian guage in an agreement or have ttle City'S Attorn ey
contact Mr. Brown, so they may mutually originate a document agreeable to bottlthe Ciry of Miami
Beach and rhp School Board,
w~ ,hall rnove with all speed to present the document before the Beard i(J{ approval.
Again, thank YOU for your efforts. If I can furnish you with any furrh.... inml1nation, plE'ase call me at
(305) 995.1429.
Sincerely,
7~c~/
Superintendent 01 Schools
RCC:ae
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Dr. Michael M. Krop
Me. Johnny Brown
ATTACHMENT NO.2
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OF'FICE OF' T~~ MAYOR f:
CITY OF MIAMI BEACH
1700 CONVe;N'l'ION CENTER OArve:
MIAMI BE:ACH, F'LOR10.4. 33139
NrtlSEN o. KASCIN
MAYOR
September I, 1999
Dr. Michael Krop
Dade County School Board
1450 N.E. 2nd Avenue #700
Miami FL 33132
VIA FAX: (305) 864-5432
RE: POLO PARK
Dear Dr.y4I"'.'r!:7
It is inexcusable that Polo Park has not been available for use by the public over the last
few months as a result of what appears to be a bureaucratic impasse. The City refuses to
accept the Park in its current condition, and the School Board refuses to permit usage of
the Park until the City accepts the work performed.
A simple way to resolve this problem would be for the School Board to immediately
permit use of the Park by the public in exchange for an acknowledgment from the City
that;
A) Neither party waives their rights to any claims regarding the construction of the
Park improvements and;
B) The City appears to indemnify and hold the School Board harmless from any
claim for injuries due to defects asserted by the City of Miami Beach.
If this is agreeable, please let me know immediately so that the appropriate documents
can be exchanged and make the Park immediately available for public use.
Sincerely,
71111
Neisen Kasdin
Mayor
C: Sergio Rodriguez, City Manager
Murray Dubbin, City Attorney
Raul Aguila, First Assistant City Attorney
ATTACHMENT NO.2
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30$ 995 4678; Sep-27.99 7:03AM;
CITY ~ CFFi'CE
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City of Miami Beach
Page 2/2
PAliE a 1
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1700 COHVCrrlioll Cent"" Dr"'.
Miami B.",,"- FL JJ1J9
(J01) 67],7010
Faz.: ('OS) 673,7753
fAX 11V.NSMlSS10N COVER S:H:Elrr
Date: September 24, 1999
'h: Dr. Paul Phillips
ChicfFacilities Officer
Fax: (305) 995-4678
,
Be: POLO PARK. NAUTILUS MIDDLE SCHOOl. PROJECf
SOIIkr: Christina M, Cuervo
Assistant City Manager
YOU SHOULD RECEIVE 1 PAGE(Sj, INCLUDING THIS t:;OVER SHEET. IF YOU DO
NOT RECEIVE ALL THE PA.GES, PLEASE CAll (3(]5) 673-7010,
,
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Pursuant to our COlIVer.lation yesterday. please be advised that the! openitlg of Polo Park VI ill be SC lely
far general public use. The City will not be programming or op cbting llIIY progr:omme.d. activiti,:s at tJ
the site until final acceptance and l:l'an3fet of the project. I >f:1 /.;
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Accordingly, based upon our conversation, this memorandum!will confirm. that the Hiami-Dade 1/1.':1
County Public Schools (MDCPS) will maintain the pn:mises (li1ler control, lawn IIIlIiut( n=, :tc.) r I
until the final transf1::r of the project. :
Additiolllll1y, it is our ~ that MDCPS will removeJ" fence at the site no laler than ::nid- &
w.:ck, next week. Please confirm if this will not be the case. ! ~,. t/'" tf
If you have any questions or comments please call me at (305) 673-7010. TblII1It you~:ain for your
cooperation in this matter. r:! o"-;i)
CMO~ .} fY
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I(athryn Wilbur, MDCPS (305) 995-7295
Sergio Rodriguez, City Manager
Murray Dubbin, City Attorney
Janet QaVarretl:, Assistant City Manager
Matthew Schwartl:, Assistlmt City ManAge: "
Ma:l; Sklar, Staff ..It.ssistant 10 the Mayor and COmn:Us$ion
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CITY OF MIAMI BEACH
1700 Center Drive. Miami Beach, Florida 33139
httc:\\ci.miami.beach. ft. us
City Manager's Office
Telephone 305 673-7010
Facsimile 305--673~n82
May 16,2001
Dr. Michael Krop
Miami.Dade County Public School Board
1450 NE 2nd Avenue
Miami, Florida 33142
Re: Nautilus Middle SchooVPolo Park
Dear Dr. Krop:
Thank you for meeting with City staff at Polo Park. Below is the summary of the estimate for
the repairs to Polo Park as you requested. Be advised that cost estimates followed by an asterisk
(*) were supplied by Miami,Dade County Public Schools staff. All other quotes were derived
from individual contractors and are further explained on the attached pages. This document does
not contain cost estimates for all items in question. There are issues regarding the baseball field
including, but not limited to surface grading, improper drainage and severe weed infestation that,
must still be addressed.
COST
$990
LANDSCAPE ELEMENTS
Replace Augustine sod.
$240
Replace one (1) Black Olive tree south of hardball courts that is damaged
beyond recovery to qualify as Florida No.1, as defmed in the "Grades and
Standards for Nursery Plants", second edition, published by the Florida
Department of Agriculture and Consumer Services. Match existing size (
12/14') and specified quality (Florida No.1).
$2080
Replace six (6) Green Buttonwood trees at north off,site that are damaged
beyond recovery to qualify as Florida No.1, as defined in the "Grades and
Standards for Nursery Plants", second edition, published by the Florida
Department of Agriculture and Consumer Services, or are of incorrect
nomenclature per the Landscape Section of the Construction Drawings.
Match existing height ( 18/20') and specified quality (Florida No.1).
$945
Replace three (3) trees east of tennis courts that are either in a condition
not congruent to Florida No.1 grade, or are of incorrect nomenclature per
the Landscape Section of the Construction Drawings. Match existing size
(10/12') and specified quality (Florida No.1).
ATTACHMENT NO.3
$70
$1,505
$735
$115
$140
$90
$145
$14,950
Estimate
Pending
$300
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Infill with seven (7) Cocoplum shrubs at North sector of site, along eastern
segment of the fence line. Match existing size (30/36") and quality (full,
heavily branched).
Mulched areas are not acceptable in their current conditions, as they do
not comply with method of installation/materials as specified in the
Landscape Section of the original Construction Drawings, An acceptable
solution would be to create a minimum 2" deep lip in the surrounding turf
at all bed and tree ring edges, treating with herbicide such as roundup
brand or equal, and applying a pre,emergent herbicide, typical in the
profession and per original Contract Documents,
Infill two (2) planting beds at Southeast sector of site, west of the baseball
field. Although the Sabal palms are doing well, the understory is in need
of Infill due to dead material that was removed but not replaced. The
estimates are as follows:
. Fifty (50) Cocoplums to infill at the West planting bed
. Fifty (50) Fakahatchee ornamental grasses at the East planting bed
Selective re-sodding of areas around basketball courts. Estimated need of
300 square feet.
Fertilizer application needed for all Pigeon Plum trees along south side of
tennis courts.
Straighten one (1) Satin Leaf tree at Southwest comer of tennis courts.
Infill with twenty (20) Silver Buttonwoods at hedge along Michigan Ave,
Match existing size (30/36") and quality (full, heavily branched).
RECREATIONAL ELEMENTS
Basketball Courts
Resurface four (4) basketball courts due to substandard
materials/installation.
Baseball/Softball field
The City recommended in August 2000, to immediately implement a
comprehensive weed control program for all
Bermuda turf if any portion was to be considered acceptable and not
recommended for replacement. The City reserves the right to request the
cost(s) necessary to replace the field turf in its entirety if, after the
aforementioned program begins, the turf fails to fully recover from weed
infestation.
Remove and replant Bermuda sod (due to weed infestation beyond
recovery) in various areas around swing set and baseball field. This will
.'
$2,500
$32,000
Pending
Analysis
Pending
Analysis
$155,000
$211,805
~-
~-,
'"
:1/
require removing infested sod in random areas, regrading existing topsoil,
and replanting new sod for the areas in question. New sodded areas shall
be of a uniform grade throughout, including the edges where new sod
meets existing turf. Estimated quantity is 500 square feet.
Comprehensive weed control program for possible recovery of all
Bermuda turf. It should be noted this process may require several
applications and still not accomplish the objectives as intended. In that
case the City reserves the right to require the field be completed resodded
as stated below.
Field preparation and resodding of sports field as per the attached
provided by Parker Sod would require approximately 128,000-sq. ft. of
Bahia installed for at a cost of $23,040. In preparation for the resodding
of this field additional work would be required including two (2)
applications of herbicide and pre-emergent herbicide to the entire field to
ensure complete kill of existing sod, weedeating of grass and removal of
all dead materials, infill low areas with top dressing, inspection and
adjustment of all irrigation system (heads, value covers) at a cost of
$8,960 (attachment).
The Outfield surface contains several low elevation areas, and may require
rolling andlor regrading.
Drainage from the pitcher's mound to the outfield is unacceptable. The
"skinned area" should be replaced or amended to produce proper drainage
as specified in the Grading and Topography section of the original
Construction Drawings.
Tennis Courts
The City remains extremely concerned with the poor conditions of the
tennis courts. The entire court area is displaying evidence of improper soil
density compaction or improper concrete density/reinforcement as
specified in the original Contract Documents. Based on these current
conditions, a warranty would not be acceptable. The City was informed by
DCA that a stress test was performed on the concrete 7/11/2000. Although
we have requested the results of this test, we have received no information
as of this date. The City has since acquired an assessment of the court's
condition and obtained recommended solution from a structural
consultant.
ESTIMATED TOTAL
.
, I
J1'
The City forwarded the above information to NIDCPS on October 24, 2000 in an effort to
assist MDCPS. To date the above items remain wrresolved. The City is urging NIDCPS to
properly complete the project by August. This will allow the City to proceed with
implementing a recreational program at the facility in September 200 I.
The Parks and Recreation Department will forward to NIDCPS a detailed maintenance
agreement with that will address issues such as litter control, excessive wear on some
equipment by primary user groups, etc, in addition to the previous items.
If you have any additional questions regarding this matter, please call me. Again, thank you
for your assistance.
Sincerely,
~
Mayra Buttacavoli
Assistant City Manager
F:\WOIl.X\J;ALl.WWDICK\Polo'IIt. N_luI MiddLe SchooN.l:a2n~O.lioc
NIDB/wr
c: Jorge M. Gonzalez, City Manager
Murray Dubbin, City Attorney
Robert Middaugh, Assistant City Manager
Raul Aguila, First Assistant City Attorney
Kevin Smith, Director of Parks and Recreation Department
Walter Reddick, Capital Projects Coordinator
. J
ft;
flY
CITY OF
MIAMI
BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
OFFICE OF THE CITY MANAGER
TELEPHONE: (JOS) 67J-7010
FAX: (JOS) 613-7762
October 24. 2000
Dr, Paul J. Phillips
Chief Facil ities Officer
Facilities. Planning and Construction
Miami,Dade Countv Public Schools
1450 NE 2n. Avenu~
Miami, Florida 33 142
Re: Nautilus Middle School/Polo Park
Dear Dr, Phillips:
The City of Miami Beach may be willing to accept the multi,use playfield at Polo Park
provided that Miami-Dade County Public Schools (MDCPS) agrees to reimburse the
cost of rehabilitating the playfield to the City (Attachment No.1). Please let us know
when the City can proceed with the work on the playfield, During an inspection of the
tennis courts this week, City staff not only obsef\led new cracking in the tennis court
slab. but also cracks in the areas repaired by MDCPS. In previous correspondence,
City staff requested that MDCPS provide certified copies of subgrade density test for
the tennis court and the basketball court to verify that there was sufficient
compaction under these structures (Attachment No,2), This information has not been
received. Because of this, the City of Miami Beach will not accept the basketball and
tennis courts at Polo Park. The City is requesting that MDCPS rebuild both the
tennis and basketball court with proper foundations and slabs by the end of the year,
{fyou have any questions concerning this maner, please call me.
Sincerely,
Attachments
MS/wr
c: Jorge M, Gonzalez, City Manager
Mayra Oiaz,Bunacavoli, Assistant City Manager
Kevin Smith, Parks and Recreation Department, Director
CITY
,r,
4Y
o F'
lQ
M I A M I
BEACH
Department of Parks and Recreation
Interoffice Memorandum
To:
Date: October 9, 2000
From:
Walter Reddick, Capital Proje
Public Works
L~e
Department of Parks and Recreation
Re: Polo Park Comprehensive Cost Estimates
Be advised that cost estimates followed by an asterisk . were supplied by Miami-Dade County Public
Schools staff. All other quotes were derived from individual contractors and are further explained on the
anached pages. Be further advised that this document does not contain cost estimates for all items in
question. There are issues regarding the baseball field including, but not limited to surface grading,
improper drainage, and severe weed infestation that must still be addressed.
COST
$500.00'
$500.00'
$50.00'
$350.00'
Estimate
Pending
$940.00
. Page 1
HARDSCAPEELEMENTS
Repair chipped edges and peeling paint on concrete park sign
Replace water fountain East of Tot Lot due to missing mouthpiece
Inner hard plastic liner in trash receptacle behind the baseball backstop is melted.
Repaint trash receptacles so all receptacles have a uniform color.
LANDSCAPE ELEMENTS
Reset "grasscrete" blocks at elevation recommended by product manufacturer (where
necessary). '
In the following areas, replace damaged or dead St. Augustine sod (see photos next page):
'. e5/ll'iZ/2IlI!I1
LiPn
",,::J'tIIl" .._ ~"NIa:
""'Jf: "1
3I1!5!!i~3213f>
It. ...po-s"
., 2, 2001
Ta~
Cftr ell MJ.mI "'ch. rwtq DepL
ftclllert "aflllo, hrt.. S...rtntenCl.-t
a.wr.. Vl.,.,..t_
ALlin:
~
,..
Its:
l~'382
.... I .I. 1_e.II;1t1on
We r.er.Ily abnIt ~ClIllo<1a ~nd ..tima\e$ lOt the foi1cwing landicaplll woli<. to be dene at .
iWd.4- ft MIami 8ew:h.
. 0eI1eIV lII'ld nallBtil:lr\ gf si>dy (60) FiCUll busne. (3 gall
. OoifMwy end inalaktior1 gf four (4) MUlberry tre.. (5 ;al.\
. ~ in law _s wllh sand (1 .....1C~103dl wtlere 1I\ICk au clalnagad sad
. ~ and halation 01 me (1) pellet of sod
5:345.00
$:2<<l.00
se3l.00 ,
"80.00
w. henoby II' ~ 10 furnish ..leba. and material.. - CO:.,P_ n accorclenc8 wlth U'le .co...
.~_.::IIICIIlklrw. tor.... ..., aI;
en. !,; - J14lh... ~ ~ty n". dO'*" ($' ,~.()Q), lD be P8lCI ~n <;omploolion of W\IOIl<.
~R:ed.~: Rfl... K~...~ d#_
.
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0.18:
I P.Q,..... 8317111, M.mi,1'\. :132113-1719. Ph. (J05)553-2377' Fa>< (J~5413-213l1.P_~!il55ll I
.., ~e61
14: 4'3
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Parker Sod Lands~ape Ce1Jt.er
South Hondo Sod Spcc:ialJeta
7600 S,W. 67t)1 :\v~n",: .' )11"tUi. Florid.. aS17S
Tc:le\)hon<:(30S) 59<i'~1() i F:u<(305) 270.QS75
"'rr 1,. ZOOI
City "C MI.mi D.-;II
\larla A Lanchc."i:ua
Mi Ulli Beach, Florida
30~.673.'7n(l
3Q~'~1J.7392
R<Of: Pulo Park
~. ~2 Slt'CIOl
Miami Beocll. ~\orida
Dear o.._I,,~,,:
I Mlhd.1!.n~ 'Prttf'lt)5al
We Mrt lllulCl1 10 provide your e&um.lc, " itemized fonn, ... follo...:
o
D~UW"t'r and J"uall
UI,OOlJ oq 1\ of a.hla in.ulled iii ,18 Iq ft
S 23.040.00
Sub. Total
Tu
Total
S 23,CUO.0IJ
S .,..,IIII>t
, 1.3,~O.OO
{fllt1I!!:TRl"cmnd. utnhi~1. ...nrtn.klpr.. !f"w.r line! r.lr
P1eaae lIave an D( YOllr ulldergroun:1 utililles mared prior \.C ol.lr .tuUItI work. I.e..
pille., <:IIbl~. eleeu-Ic, ...atee ete.). UIl1'ottunltel)...... Con DOt ....ulllC realloll.ibiUty
Cor allythllll uade.rlroolld.
PRymf!!U tPrml'
Pay_lit \a due (30) de.ya aller cnlllp\e..inn of lob,
lbank yoll rOf u.e Opl>Qrtunlty 10 Ollctt: au your buo."e... ....e 10<lk forward to wotluna
",ltl1 )'011,
If ytlll :u-e III a&Rem....t wiUl tile fOtel!ol~C. ph:a.e lign and rc:r:u.rn a eopy oC !hi,
propoJlI IIld plcaa. do Dot heoilalC to "all me Ii YDU ba"" uy Q\I".lio"s.
Oate:
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. _.........~ ............... -..~.1'..2:.
p~ 81
Proposal
..... .. m. JiDOt
TIle
......
~ fI/t lIImnII...ch. ~ De\oA .....n'
llalle rt ..nlcWDa...~.9D -..c.laa
FNm: ..~&.- ~...
... ..... ...
F-= ~ '~73'2
VV. ~ eut:mit IP-J"'-lk..... and <llllimare& tor reslorBliOn woOl at PolO Pln:. Work WlI ir>clud.:
. Tnmming ol...~...... (17) Ccconul Palma
. Tl....oil,f Gfaw.lYot (12) Or... 8ullonwoaci_
. TMI.. do.g elf"'~ no... (2!) S8O.1 PlIlms U01 0.lJD
. Two..-, O~~.. (ondllJwent occa.~~) ofhefOtdda and r:n Q..'__w-.lt\8i~ to.....
.... at turf on ......baU f..1d (IQ me". &1.:T8 .fi ~ weeds and graN dlal
. ......MOI ~.g ttI ~ dawrllD Ih8 ~d. rake UP a,", infiIloW ..- """" Ulp ClIeaing
. Check.1IQ ..~. "-cbi, ~ lhoS8lhat_ stidling up1OO~ ecv.""lP'Ouf1Q (7\pplng
1_ J). lI'leH hat _ IDa low will be ~, valve _ be-. bU1; hit IIy m--. .... be
lit."'" sa~oo
w. ~ 1"""'- .. fuml8h lIlll.bOr and materiels - CCll\'lp_ in ~"ca wit'I the Mx!W
.~ :il'ic'Rc _, far.,. _ of:
T.., 1'lCU..-cl "IN ~ _.nty dollars ($10,970.00),'" ba poold _n ~n r:1/....,.,..
~""'~~ ~O,. \/I~.-A___~I_
A,......,A>o-- signature:
oe.:
".0......"..........". ~11"1. . ~r--l-~. 1t_+W'~r" 111. . ......:a:a~ -T---
~ I
"
$700.00
$108,00
$130,00
$85,00
$135,00
$14,200.00
$150.00*
$150.00*
. Page4
.....$
1IY
Infill two (2) planting beds at Southeast sector of site, west of the baseball field. Although
the Sabal palms are doing well, the understory is in need of in.fill due to dead material that
was removed but not replaced. The estimates are as follows:
. Fifty (50) Cocoplums to infill at the West planting bed
. Fifty (50) Fakahatchee ornamental grasses at the East planting bed
Selective re.sodding of areas around basketball courts. Estimated need of 300 square feet.
Fertilizer application needed for all Pigeon Plum trees along south side of tennis courts. See
photo below.
..~'. .
Straighten one (1) Satin Leaf tree at Southwest comer oftennis courts.
Infill with twenty (20) Silver Buttonwoods at hedge along Michigan Ave. Match existing
size (30/36") and quality (full, heavily branched).
RECREATIONAL ELEMENTS
Basketball Courts
Resurface four (4) basketball courts due to substandard materials/installation (See
attached quote).
SE comer basketball rim measured 9' 11 'l2 ", Short Y, inch
NE comer basketball rim measured 9' 11 V. ", Short V. inch
BasebaWsoftball field
Per The City of Miami Beach Parks Superintendent's recommendation at the August site
review, a comprehensive weed control program for all Bermuda tuIf should have been
implemented immedialely if any portion was to be considered acceptable and not
.'
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recorrunended for replacemen:, 'lYe wc"ic rese:--e the right to reque5, the cost(s) necessary
to replace C'1e field turf in its ~~lli;e:: ::~. :':":1~T the ::l~o;e;ne;:tionec prog:-3.I:'. be::'l1s. the tlli~
:8.11s to rJriy recover from weed :~r~S~:10;..
Remove and replant Bermud2. sod Idee \0 weeQ mfeslatlon beyond recovery) in \'3rious
are2.S around s\,vlng set and o:::.sej::ll :1~ic.. T::ls \\"i11 require remo\'lng infested sod in 7'J..ldom
3Je2.S. re;rading existing tapsC',{:. ~:c: :-~;;::.t::;; ;-',C',\ sod for :...~e 2Ie:l.S in cueS:10f.. ~~e'x
'O";"";"'~ :.:se2S shall 0'" o:-,~ ".....,~..~,---,..., ,:--,..:..:;. '~--,)1L,-.,.....~u, In,~1"c'i-c .:....,""
y uu~'- I ..... 1_ ""'''''''_'_'' :::-.....l.... .....J~c..=--,v _. d\,...U ...:: LL.,-
:nears a":s';r'.:' turf ';:.;::"i"""alAr '~"'~1""'t;~ 'C .;:;nr, ~""'l..,:> r""o~
.. .....~ '-.", ..."= . ~_, OJ,J _u ~............. ".' ._ _"' _' ,)"';............. .........~.
ec:ges
\\" n e:'e !1'~\V soc:.
{-om~rp;""~""'s~ve \vep,..l ""on~ci ..........-, ',-.....-, .-.....- .,-,("'\,:;"'/'c '!'"p,..,ov"".......' oT....:11! D..e-""u"">:1
~ '.....1..,'_... ......."" ..., j~'J_=......;.,.V,~l.~....d_,"".... ''''_' _....- . ~....
turf. See ~xis~ing conditions phOt0g.72.;;r-;S belo\'\ 2..1d nex: ?age_
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lhe 0l..:lr:::lc su:-fac~ ;:or.~3.1nS S~'. :-:-2.: ,,"n ::1::-\ ~::OL :L-e::s_ me :T12Y re~uire rolling :.L1')c.,'Q:-
. Tot Lot area
. West of swing sets
. Directly East of Hardball Courts
. "'-;orthwes; ofHardb2.ll Courts
~~~
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Repiace one (1) Black Olive tree south of [-,;crdball COlli"tS that :s damaged beyond recovery
to qualify as Florida No, 1. 3S deI;nec ir. :~e "Grades 2.l1d S;;mdards for "'ursery Pl2.l1lS".
second edition. published by the Florida I:>e:Janme:1\ of Agricuimre 2.l1d Consumer Se:-lices.
"latch existin2 size (] 2/14') 2.l1d speciriec quaErv (Florida No, 1 ',.
- . . . .. ' .
S::5.00
Replace six (6) Green Bunonwood trees 2.\ north of site that are damaged beyond recovery to
qu~lifY;1$ Florida No.1.:lS def:n~::: ~:; ',h:: "':J:-~d~s :lnd SlJJ1d:lfGS for ~urse~y Pl:mts~'. se(;ond
edition. pubiished by the Florida Depa.'C:1em of Agriculture and Consumer Se;-vices. or are
of incorrect nomenclature per the L2.l1dsc::me Section of the Construction Drawings. \-latch
existing height (18/'20') and specified ~1.l:.l::~. \ Florida ':\0. 1 t Se~ exempt~. photos bdo'W'.
S 1.980.00
. Page 2
". -.Plo .;.,.'
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$900.00
$63.00
$1,431.50
. Page 3
....,
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Replace three (3) trees east of tennis courts that are either in a condition not congruent to
Florida No. 1 grade, or are of incorrect nomenclature per the Landscape Section of the
Construction Drawings. Match existing size (10/12') and specified quality (Florida No.1).
See exemplary photo below.
lnfill with seven (7) Cocoplum shrubs at North sector of site, along eastem segment of
fenceline. Match existing size (30/36") and quality (full, heavily branched):
No mulched areas are acceptable in their current conditions, as they do not comply with
method of installation/materials as specified in the Landscape Section of the original
Construction Drawings. An acceptable solution would be to create a minimum 2" deep lip
in the surrounding turf at all bed and tree ring edges, treating with herbicide such as roundup
brand or equal, and applying a pre,emergent herbicide, typical in the profession and per
original Contract Documents. See existing conditions photos below.
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Pending
Analysis
Drainage from the pitcher's mound to the outfield is unacceptable. The
"skinned area" should be replaced or amended to produce proper drainage as specified in
the Grading and Topography section of the original Construction Dr:iwings.
Playgrounds
Estimate
Pending
New surface safety tiles are showing signs of substandard material and/or fabrication
resulting in an unusually high rate of deterioration. Replace with acceptable product.
Tennis Courts
$145,000.00 The Parks and Recreation Department remains extremely concerned with the poor
conditions of the tennis courts. Tne entire court area is displaying evidence of improper soil
density compaction or improper concrete densitylreinforcement as specified in the original
Contract Documents. Based on these current conditions, a warranty would not be desired. If
this is the selected option, the wording that sets the repairlreplacement process into motion
must be very clear. Find attached to the end of this document several photographs taken on
10/6/00 depicting the general condition of the cracking tennis courts. Additionally, it is the
City of Miami Beach's understanding that a stress test was performed on the concrete
7.11.2000. Although we have requested the results of this test, we have received no
information as of this date. Gvm has since acquired assessments of the current court
conditions and recommended solutions by two (3) separate consultants, all reputable
businesses with a long history of recreational court construction. Anached is a "Titten
proposal for recommended work,
Other
provide additional sand in Tot Lot area to create a uniform grade throughout, with a
minimwn grade level not to exceed V;' below perimeter curb (typ.). Anything less would
be a safety hazard and will not be accepted by the City of Miami Beach.
5850,00*
. Page 6
"
~
flY
In addition to the previous items, the CMB Parks and Recreation Department would require
a detailed maintenance agreement with Miami-Dade County Public Schools that would
address issues such as litter control, excessive wear on some equipment by primary user
groups, etc.
KCS/wdb
c: Mayra Diaz-Buttacavoli, Assistant City Manager
Matthew Schwartz, Assistant City Manager
Sugar Firtel, Assistant Director
John Oldenburg, Assistant Director
Odalys Mon, Special Projects Coordinator
Dale Bryant, Landscape Architect
Robert Pardo, Parks Superintendent
. Page 7
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ACCURATE TENNIS
71' N, Pine Island Rd. Sutte 221
Plantation FI. 33324
. Dade: 305.792,760'
. 5l'OWl1rd: 954.42308384
. Palm Beech: 561.740-0595
AGREEMENT
Oc:lcber 4, 2000
Customer:
Contractor:
1965A1ta1 Rd.
Miami Beach A. 33139
Accurate Tennis Inc.
711 N Pine Island Rd. # 221
Plantation, FL 33324
WORK TO Be PERFOMED:
Removal and replacement of concrete surface with asphalt surface and subsequent resurfacing of four
1ennis coull$.
Agreement made belIMeen Ac::Uratll Tennis hereinafter called 1hfI Contractor and City of Maimi Beach
hereinafter called 1he Custcmer far 1he surfacing of four tennis courtl; wittl respect tD 1he following terms
and $pflGil'ic..tiona.
SURFACING
Contractor will remow existing ccncret8 sUlface and replace with 1 %' asphalt surface
(1) CoIIt at AcryfIC Resurfacer,
(2) Coats Colorc.oat Concentrallil ('t\No-lDnes).1n Dari< green and medium grMn on playing surface.
Contractor will pnISSUI'8 clean surface
Contractor wID grtnd dOYm arry ndges
Contractor will fiU depASlicns greatBr than 1/PJ' with court pIlICh binder.
Contradcr will fill all cracks with cnck filler.
Contractcr will flood coun and ~k for depressions
ContradlOr will reinstlll nets.
Contradcr will paint outside perim8bor at fenca a,....
Contractor will paint net posls.
Contradcr WIll painttwo-inch white playing lines 1l:l meet U.s.T.A Specifications
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The Ccnlractor agrees 1Q provide 1001s. materials, labor, supervision, and insurance 1Q ccmplete !he
above work for a sum ~~, 45,000 US dcllals
PROVISIONS
The aJ$IDmer agr...... 11:> 50"16 deposit upon atrival of malarials.
The CUs1llmer agrees 1Q a final p;lyment 50% upon completion of wotIc.
CONOITlONS
The CustDmer will fumi:sh slable access 1Q the site for equipment and malleriala.
The CUs1cmer WIll provide a dean water supply and an eIedricaI f1led at job ..
The ConlraclDr accepts no responslbQlty for a= by anyone at job sllB except for 1tlcse ~ Ib<:onIradllld
or employed by Accu~ Tennis.
GUARANTEE
The Co. ,b.ctDt ;uaranleee .. wane against defeds in ......ri<manship or materials tor . period of 12
monlhs. Conlradcr does not guarantge against cracks refleding lhrough MNV surface or ~nt
depressions due 1Q poor soil or efOSion.
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RespecU\Illy $Ubrnllllld by;
Paul Gold Manager AccuraI8 Tennis
Proposal ~
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UCENSED AND INSURED
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: l';cCotRr TENNIS
Fo::.x N:J.
30537&<:';'':15
Sel'. Z2 2000 le:~ P2
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CONSTl'\UCTION. INC.
16155 SW 117 AVENUe
SUITE 28
MIAMI, FL. 33177
City of Miami Beach
Nautilus Middle School
Miami Beach. Fl.
DACE: (305) 2S5-D:l5:!
BROWARO: (954) 443-17'1
FAX: (305) 378'2395
Sc:ptember 22, 2000
PROPOSAVAGREEMENT
CONDITIONS - Resurface 4 Basketball Courts
1. Contraetor win ~ pressure clean court(s) to remove mildew aDd dirt prior to
resurfilcing.
2. Cnl"lt1'8Clor will also flood coun(s) and check for low spots, then will p81Ch pwMled
areas as best possible, to a standard tolerance of 1/8", or lhc depth of a nickeL
3. Contractor W111 patch cnu:ks with crack filler prioT to rCSUIfacing, and will ro U entire
court area with I ~ ton mechanical roller to smooth surfu.ce imperfections.
4. ContraCtorW\11 rcsurn.ce existing court urea, approximately loo'x 200', as to
Cslifornia Prodllc:t5 Corporation specificmions, using Plexipave materials with a
4-coat system as follo"''5: loCoat Acrylic: Resurfiu:er and 3-coats Fortified Plexipave
(see c:nclosed brochure).
s. Court colors to be:
specify).
lII'ld
(please
6. Contraclor will al.'IO restripe all playing lines to meet specifications, 1ca.ving court(s)
ready for play.
7. Con=or agrees to provide tools, materials, labor and supervision to complete the
above work rot' a sum ofS 14,200.00
8. Cu.'<to= agrees to a lump sum payment of S 14,200.00 upon completion ofme
re."U.T'l3cing.
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McCOJRT TEt-I'lIS
FAX NO.
3es:378239S
5ep. 22 20llI0 11: 0GlA'1 P3
Nallrilqs Middle Scbool
Pa:e 2
9. CollUllCtOr gUOlr.UltCeS workmansltip and ImI1erials against dc:/i:cts for a period of
THREE YEARS, save normal wear aDd tear, Acts of God, vandalism and/or any
:strUCtUral damage tb81 may be pre-existing. Com.ractor cannot ~tce against
future or the continuation of root damage, if treeslplams are around perimeter, or
CT3l:king caused by age of aspball.
\ O. After completion of the resurfacing, proper court use and !llaintemnce to be the sole
responsibility ofthc Cust01'llCI'.
It. Price subject to change if col1trac:t is not accepted within 90 days.
12. Work to commence at a date agreed upon by both parties. after Contractor recciv~ a
signed copy oft!ii:s comrac:t from CW>"tomcr.
13. Contr.lCtor certifies lhal McCourt Con!ltruc:tioD. Ine. is licensed and insured to
provide the following services as required by Miami-Dade County.
14. Failure to fuJfilllhc tcnns of payt!lent will void all guaramees.
IS. Waler and electricity fur project to be provided by Customer.
Ae&!epted by
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McCourt COlIStructioa, I ,
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OF'FIC::E OF' THe: MAYOR (:.
CITY OF MIAMI BEACH
1700 CONVENTION CENTER ORIVe:
MIAMI BEA.CH, F'LORJOA 33r39
NEISEN O. KASOIN
MAYOR
September 1,1999
Dr, Michael Krop
Dade County School Board
1450 N.E. 2nd Avenue #700
Miami FL 33132
VIA FAX: (305) 864-5432
RE: POLO PARK
DearDr.~f'1.'~
It is inexcusable that Polo Park has not been available for use by the public over the last
few months as a result of what appears to be a bureaucratic impasse. The City refuses to
accept the Park in its current condition, and the School Board refuses to permit usage of
the Park until the City accepts the work performed.
A simple way to resolve this problem would be for the School Board to immediately
permit use of the Park by the public in exchange for an acknowledgment from the Cicy
that;
A) Neither party waives their rights to any claims regarding the construction of the
Park improvements and;
B) The City appears to indemnify and hold the School Board harmless from any
claim for injuries due to defects asserted by the City of Miami Beach.
If this is agreeable, please let me know immediately so that the appropriate documents
can be exchanged and make the Park immediately available for public use.
Sincerely,
7Jf11
Neisen Kasdin
Mayor
C: Sergio Rodriguez, City Manager
Murray Dubbin, City Attorney
Raul Aguila, First Assistant City Attorney
ATTACHMENT NO.2
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~/e2!~~Sl 20:08 ~~~-67Z-73~2
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, Rorlda L3wn ServicCy
Inc_
Proposal
0._;. ~tt..AMf"T, ZOOG
TOl ell)< 01 MttImI ".eft. II"lor1<s OW1"-
Ann: ..... M ..."'"
F_ "11/1 _ "'-..ws
"* hIo Pwk Landsc:.pe
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w. heretly lI.bYlit lfPedficatcns :ond e.tir"1ates lOr \ar':d8r..ape _rnon at Polo P.~ u
fcllQwa.
1.
:5.
4.
5,
Adding tl:tpso<< tc low elevaticns and replsn:lng batTen ar_ with Sl Augustine
aod tc mlWCtI v.. ."ia\Jr~ lUt1 '" the ""'. ....~ Of tennis COUrtS aNI \hll ~ ~ of
~ CClUrts. s,aO.llCllplll_
F<epIar::e 0IlOl (1) dead Blad< Olive Iree ('2-'~', FlOrida No. ') ~ ctf hwdl*I
o:M1L $225.00
Fl..,... ai.K (el Green ~c<1 treeli (' 8-20'). .1,1l1Q.OO
I\.~ h.e (3l tnlea east o! tenniS <X;l.lrts (10-,2'). SllDQ.OO
Infil ~ (7) CoccplL.im (3C-3e', full at NOI1I'1 MCICr along easUlm Mgm.m 01
fenc::. line. $ UOO
2.
e. RamcMl Md ..~ e..rmuca sod in ~anous area. wound awing set ~
be.lIbeIllleld. (es1im8led q.....r11lly i:. 500 sq. 11.). $2110.00
7. 0811wly end INtallatlcn 01 ""-'Ich In all plant 04'd. 8I\d ne mg.. $3.!Q1bag
e. .......Wc:..li<"o of wv.d centrOl el'\ all Sem1uda turf. (to b.. ~ .,-- -MlT'I c:it1 for
d..... af_d control program)
9. 0elIWlly and lnatallaliel'l of Sl Augu.~ne soa 11"1 .". lMIing set area 8t It1e Wnt
me, $1l1Q.~
10. IntIl two(2) ~~ I:leds 81 So<;L"ea:st ae<::cr - c:lo&e lcl mec:hanlC2ll'Cllm.
~ III"Ilf ln5i8ffatic:11 of fifty (50) CDc:oplumS fer 'MISt pjanUnQ tled. o.o-y
.nd InstalWllcn 01 ""y (50) Fak:ahatCl'l_ at _ ..- PI-ng bed. $700.00
11. ~.,,~-:llng ...... !nn.Ind be.i<8t:>eU c::lVl".:a [esllr.'\alOld 3(X) 5q.I't), $108.00
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'\ Z. ~ af 1ertilinr for ~u P~~on ~um trees 310"9 south sida r:II tenrws courts.
"30.00
'\3 ~Ing of ona(1) Satin Lasf t.... at S.W. c::rner ot I8r1nia c,:)Ul1a. Ie.DO
'4, )nfIIl'Iedge along MieNgar, Ava.MtI'l tlNanty (20) Siver SutIOnwcod (3G-3e").
$135.00
We n-..by prcpoM to fumish all laOCr and rnBtaria!S - <:omplar. it' aecortlanca wiIf'llh.
IIbove ~ fOr1he sums h.18d above, AmounU to be paiCl upan complelJlln 01
WOl1<.
AuU~ed ~re;
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.t.cceptllnat sig'1".:
Cat.'
P.O. l!Io.;a!1"11. ~,..."" 332&3-111;. P,..on.; ("O!)S.i~77. Fu:. (305)553-.21..~ C'05~
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Addendum-to Proposal by Florida Lawn Service, Inc. for Polo Park
Bark Mulch:
Planting Beds
Hedge south of tennis courts
Front hedge
North cocoplurn hedge
400sf
492sf
2.376sf
Tree Rings
Bags needed 373
Bags needed 46
Total Bags of Bark Mulch= 409
Cost @ $3.50/bag= $1,431.50
St. Au!!ustine Sod in and around Swin~ Setffot Lot:
West of swing sets 74sf
Directly East of Hardball Courts 90sf
Around Tot Lot
1,501.5sf
Northwest of Hardball Courts
Southwest of Hardball Courts
528sf
420sf
Total Square Feet St. of Augustine Sod=2,613.5
Cost @ $180.00/pallet= $940.00
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1'.02
711 N. Pine Island Rd. Surte 221
Plantation FI. 33324
Accurate Tennis
. Dade: 305-792.7601
. Browl!lrd: 9S4-423-8384
. Palm Beach: 561-74~..95
Fax: 954-533-4125
Jun. 8,00
Atln: Ken or Sugar
City of Miami Beach
Dear Sir or Madame:
Thankycu ftryour inlIen!olt in AcaJnltII Tennis 11) """,rface ycurlerrio COlJIb, YOA.I oour!s are in IIImclsl
unpIayabIe.... odiIion wiIh!he po IC:8 r:Jrnany c:acks. I is UI .cv. ,., ..., 11) find a temis COUIt1hal is
c:onslIU:lIld a CXlI"....... 1'MllJid advise remcMng 1he alUft and replacing ~wit1 an asphaIS6fac:8.
Our company has been in business fer many y&a1S and we have built 1ennis courts right in your
neighborhood as well as around the wor1d.
We can easily deign a new court from Ihe ground up or we can make your old court look new once
again by doing whar we propose.
Remember Ihat we are one of the highest skilled companies with 1he IaIe3t l8chnology in T enni=l court
conslnldion. and !hat our quality is Un=lJrpA.$Sed. We also guarantee 1D beat arry competitcr.s prices.
Please let me know if yOu have any queslicns or comments.
Thank you again
Sincerely,
~
F'aul Gold Manager
AccuraI8 Tennis,
UCENSED AND INSURED