2001-24506 RESO
RESOLUTION NO. 2001-24506
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT BETWEEN THE CITY AND EDA W, INC., PURSUANT TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 07-00/01, TO PROVIDE
PROFESSIONAL SERVICES FOR THE FLAMINGO/LUMMUS
NEIGHBORHOOD STREETSCAPE FOR URBAN DESIGN,
LANDSCAPE ARCHITECTURE AND ENGINEERING SERVICES FOR
THE PLANNING, DESIGN, PREPARATION OF CONSTRUCTION
DOCUMENTS, ASSISTANCE WITH BIDDING, AND CONSTRUCTION
ADMINISTRATION FOR A FEE NOT TO EXCEED $1,840,000; AND
APPROPRIATING FOR THE FLAMINGO/LUMMUS NEIGHBORHOOD
STREETSCAPE PROJECT: $503,838 FROM THE SERIES 2000
GENERAL OBLIGATION BOND FUND; $386,205 FROM THE SERIES
2000 WATER AND SEWER REVENUE BOND FUND; $949,957 FROM
THE SERIES 2000 STORMW A TER REVENUE BOND FUND.
WHEREAS, the City has issued General Obligation (G.O.) Bonds, Stormwater Revenue
Bonds and Water and Wastewater Revenue Bonds, to provide funding for a number of needed
capital projects to be constructed in various areas of the City to upgrade and improve the
infrastructure for the purpose of providing better service to residents and visitors; and
WHEREAS, four firms submitted proposals in response to RFQ. No. 07-00/01, dated
December 21, 2000, for Urban Design, Landscape Architecture, and Engineering Services for
Planning, Design, Construction Administration Services for Streetscape and Utility
Improvements in four neighborhoods: (1) Flamingo/Lummus; (2) Normandy Isle; (3) Nautilus;
and (4) West Avenue/Bay Road; and
WHEREAS, an Evaluation Committee, appointed by the City Manager to review the
proposals, met on February 9, 2001, and reviewed the qualifications of the firms submitting
proposals; and
WHEREAS, EDA W, Inc., was recommended to the City Manager as the top ranked
proposer; and
WHEREAS, the Administration received authorization under Resolution No. 2001-
24277, adopted on March 28, 2001, to enter into negotiations with EDA W, Inc., to refine the
scope of work, and to negotiate the fees to be paid for the work; and
WHEREAS, the Administration now requests approval of a Professional Services
Agreement between the City and EDA W, Inc., in the amount of $1,840,000, for professional
urban design, landscape architecture and engineering services to perform the planning, design,
and construction administration for the streetscape and utility improvements to the
Flamingo/Lummus Neighborhood.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and the
City Commission approve and authorize the Mayor and City Clerk to execute an Agreement
between the City and EDA W, Inc., pursuant to Request for Qualifications (RFQ) No. 07-00/01,
to provide Professional Services for the Flamingo/Lummus Neighborhood Streetscape for Urban
Design, Landscape Architecture and Engineering Services for the Planning, Design, Preparation
of Construction Documents, Assistance with Bidding, and Construction Administration for a fee
not to exceed $1,840,000; and appropriating for the Flamingo/Lummus Neighborhood
Streetscapes Project: $503,838 from the Series 2000 General Obligation Bond Fund; $386,205
from the Series 2000 Water and Wasterwater Revenue Bond Fund; $949,9577 from the Series
2000 Stormwater Revenue Bond Fund.
PASSED AND ADOPTED this 18th
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CITY CLERK
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APPROVED AS TO
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SCHEDULE A
CITY OF MIAMI BEACH, FLORIDA
RIGHT OF WAY INFRASTRUCTURE IMPROVEMENT PROGRAM
SCOPE OF AlE CONSULTANT SERVICES
CONSULTANT:
EDAW. Inc.
BACKGROUND
The City of Miami Beach (CITY) has developed various programs to improve the quality of life of
its residents. On November 2, 1999, voters approved the issuance of approximately $92 million
in General Obligation (GO) Bonds for Neighborhood, Parks, Beach and Fire Safety
Improvements, of which $57 million is allocated for capital right-of-way infrastructure projects
(Program). In addition to this allocation, CITY Administration proposes that a portion of the
recent Water and Wastewater Bond and Stormwater Bond issues also are allocated for capital
right-of-way infrastructure projects. These estimated $187 million of publiC right of way
infrastructure improvement projects are to be implemented over the next six (6) years. Program
elements include citywide water, wastewater and stormwater improvements; as well a variety of
streetscape enhancement projects. The CITY has contracted the services of Hazen and
Sawyer, P.C. to function as Program Manager (PROGRAM MANAGER), and act as the CITY's
agent with regard to all aspects of this scope of services. Hence, PROGRAM MANAGER shall
serve as the focal point of contact with the Architectural/Engineering firm (CONSULTANT).
The CITY will retain contractual agreement responsibilities with the CONSULTANT firms.
Due to the large number of projects that will be ongoing coincidentally during the Program, the
PROGRAM MANAGER has developed a Program Work Plan (PWP) detailing procedures and
policies for the overall Program. This PWP manual dictates the respective responsibilities and
levels of authority for all program team members. Organizational structure flowcharts and team
member duties are included to establish a working understanding regarding reporting and
communication relationships on the Program. The PWP includes a listing of design and
construction phase deliverables from the various AlEs and Contractors, along with proposed
PROGRAM MANAGER duties during the planning, design and construction phases of the
Program. One copy of the PWP will be given to CONSULTANT, who agrees to comply with
procedures set forth therein.
There are a total of thirteen neighborhoods within the Program scope. This scope of services
refers to CONSULTANT planning (Task 1), design (Task 2), bidding (Task 3), construction
administration (Task 4) services and Reimbursables (Task 6) specifically related to the following
neighborhood(s):
1. Neighborhood No.1 0 - Flamingo / Lummus
The Flamingo/Lummus neighborhood is located in the heart of the South Miami
Beach area and includes much of the National Register Architectural District.
The neighborhood is composed of two distinct development districts occurring to
either side of the neighborhood's main arterial; Washington Avenue. The
neighborhood to the west of Washington Avenue is comprised of low-rise, multi-
family residential structures including a small enclave of single-family structures
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directly west of Flamingo Park. The neighborhood located to the east of
Washington Avenue and surrounding Lummus Park forms the commerical and
mixed-use entertainment component of the National Register Architechtural
District and is deemed to be the most popular tourist attraction in South Florida
and on of the most successful revitalization projects in the world.
The CITY has held community workshop meetings with residents of the
Flamingo/Lummus community to address their needs. The scope of work
includes the following:
. Enhanced pedestrian and vehicular streetscape improvements
. Enhanced landscaping and irrigation
. Traffic calming
. Sidewalks
. Street lighting
. Street resurfacing
. Swale enhancement
. Parking layout and signage
. Water-line, wastewater and drainage improvements
The work will also consist of coordination with other consultants with respect to
the City's Municipal Mobility Plan, Flamingo Park charette improvements,
Lummus Park improvements, and Beach Masterplan projects and others.
Total construction costs budgeted for this neighborhood approximate
$23,060,371. The total construction costs associated with the neighborhood are
funded from the General Obligation, Water and Wastewater and Stormwater
Revenue Bond Series.
A general map is attached as Exhibit A (Neighborhood 10). Please note that the
Exhibit identifies the neighborhood limits as well as the location of water main
replacement, sanitary sewer replacement and areas requiring further
investigation. Note that a separate Notice to Proceed is required from the CITY
prior to the commencement of work on any Task.
TASK 1 - PLANNING SERVICES
The purpose of this Task is to establish a consensus design concept for the referenced
neighborhood(s) that meets the needs of the community and stays within established schedule
and cost parameters. Note that Tasks 1.1 through 1.5 are intended to develop a database for
the performance of Community Design Workshops. The total number of Community Design
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Workshops to be conducted per neighborhood as discussed in Task 1.6. Based on the results
of the Community Design Workshops, a draft Basis of Design Report shall be developed as
noted in Task 1.7. Subsequent design review committee presentations and approvals shall be
as noted in Task 1.8. A final Basis of Design Report shall then be prepared summarizing the
accepted design concept, budget level cost estimate and implementation schedule as noted in
Task 1.10. To facilitate the implementation of a Public Information Program, CONSULTANT
shall provide electronic files of all project documents, as requested by CITY and/or PROGRAM
MANAGER.
Task 1.1 - Proiect Kick-Off Meetina: CONSULTANT shall meet with CITY and PROGRAM
MANAGER to review existing planning documents and results of previous scoping sessions
held with affected neighborhood(s) and receive copies of available reference documents. CITY
and PROGRAM MANAGER shall present general discussions as to Program procedures and
direction. Based on this meeting CONSULTANT will schedule a reconnaissance visit of the
Project site(s). CONSULTANT's level of effort is based upon the attendance at one (1) meeting.
PROGRAM MANAGER shall prepare and distribute meeting minutes, accordingly.
Deliverables: - Attend Project kick off meeting.
Schedule: - Within 5 working days of Task 1 - Planning Phase Notice-to-Proceed.
Task 1.2 - Infrastructure PlanninQ: The CITY has performed certain planning efforts that
identified the location of water and sanitary sewer infrastructure replacement. The approximate
location of these improvements has been identified in Exhibit A. It is the CITY's intent to have all
galvanized water mains / service connections and tuberculated cast iron mains replaced under
this Program. CONSULTANT shall propose and identify the necessary field investigations to
identify the mains to be replaced.
Under this task, CONSULTANT shall also meet with the Miami-Dade Department of
Environmental Resource Management (DERM) and CITY to define the level of service required
for stormwater infrastructure improvements. CITY shall lead the meeting. The intent of the
meeting shall be to review / present drainage issues / possible solutions with respect to
drainage within the City of Miami Beach.
Task 1.3 - Proiect Site Reconnaissance Visit and Development of Alternative Streetscape
Treatments: CONSULTANT shall attend a reconnaissance site visit for each neighborhood.
CITY staff and representatives will attend the site visit(s) from the project area. This will
facilitate CONSULTANT's understanding of the project area needs.
Based on the results of the site visit(s), CONSULTANT shall assemble a minimum of three
reference images identifying alternative streetscape treatments that the project may follow. One
of the reference images shall present proposed improvements possible under current budget
limitations. The other images shall reflect additional levels of potential improvements that may
be possible based on future phases of the Program that are to date unfunded. In addition,
CONSULTANT shall prepare preliminary "budget" level cost estimates (+30%, -15% as defined
by the American Association of Cost Engineers) for each alternative treatment indicating
opinions of probable cost. Estimates shall present costs by category types (i.e. paving, lighting,
landscaping, etc.) and shall be prepared in a Microsoft Excel Spreadsheet format. PROGRAM
MANAGER shall provide a template for the requisite cost estimate format to CONSULTANT.
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CONSULTANT shall prepare and distribute meeting minutes of each project site
reconnaissance visit, accordingly.
Deliverables: - Attend reconnaissance project site visit(s)
- Develop three alternative streetscape images for each neighborhood
- Develop "budget" level cost estimates for each alternative streetscape
image
Schedule:
- Within 30 working days of completion of Task 1.1 services.
Task 1.4 - Attend "Visionina" Session: After conducting the project site visit(s) and
developing alternative streetscape treatments and cost estimates, CONSULTANT shall attend a
half-day "Visioning" session to be scheduled with representatives of CITY, CONSULTANT and
PROGRAM MANAGER for each neighborhood. The purpose of the "Visioning" session(s) shall
be to clarify project goals to prepare for the Community Design Workshops. Issues to be
discussed shall include the proposed alternative streetscape treatments, budget and schedule.
CONSULTANT shall prepare and distribute meeting minutes, accordingly.
Deliverables: . Attend "Visioning" session(s) with representatives from CITY and
PROGRAM MANAGER.
Schedule . Within 5 working days of Task 1.3 completion.
Task 1.5 - Review Meetina Prior to Community Desian Workshops: CONSULTANT shall
meet with applicable CITY and PROGRAM MANAGER staff to ensure that any and all concerns
regarding project scope, schedule and cost parameters are addressed prior to scheduling the
initial Community Design Workshops for each neighborhood. PROGRAM MANAGER shall
prepare and distribute meeting minutes, accordingly.
Deliverables: - Meet with representatives of CITY and PROGRAM MANAGER during
Task 1.1 through 1.4 work.
Schedule - Through completion of Task 1.1 through 1.4 work.
Task 1.6 - Communitv Desian Workshops: Design workshops provide an opportunity for
residents of affected communities to participate in the planning process for right of way
improvements in their respective neighborhoods. To this end, a series of community workshops
shall be conducted. CITY will schedule, find locations for, and notify residents of all such
meetings. CONSULTANT shall prepare all materials for presentation at each workshop. At a
minimum these shall include "full size" graphics / renderings, a summary of cost estimates,
workshop agendas and requisite handouts of each. CONSULTANT shall prepare draft meeting
minutes and forward them to PROGRAM MANAGER, who shall review, provide comments, and
distribute, accordingly. Each workshop is intended to address specific design issues as
discussed in the following:
Task 1.6.1 Community Design Workshop No.1 - The first workshop is intended to
provide community residents with a review of the proposed project scope, budget and
schedule and create a consensus plan with community concurrence. CONSULTANT
shall prepare full size presentation graphics illustrating the Site Analysis Maps and
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Alternative Streetscape Treatments developed under Tasks 1.3 and 1.4. As previously
noted, the alternatives shall present proposed improvements possible under current
budget limitations and additional levels of potential improvements that may be possible
based on future phases of the Program that are to date unfunded. In addition, graphics
shall be prepared presenting a summary of probable costs for the various improvements
and the workshop agenda. "Budget" level cost estimates shall be +30%, -15% as
defined by the American Association of Cost Engineers. Based on this data,
CONSULTANT shall present the preliminary planning information to attendees. CITY
and PROGRAM MANAGER staff will also attend these meetings, and assist
CONSULT ANT with responses to resident questions, as applicable. CONSULTANT
shall note reasonable design revision requests from residents for review and
incorporation into the proposed plan. Due to the fixed nature of funding on the various
projects within the Program, budget limits must be adhered to. CONSULTANT shall be
prepared to discuss budgets and the various impacts of resident requested revisions on
such, accordingly.
Deliverables: - Prepare materials, attend and conduct Community Design
Workshop NO.1 for each neighborhood
Schedule: - Within 10 working days after completion of Task 1.4
Task 1.6.2 Community Design Workshop No.2 - The second workshop is intended to
present community residents with the selected streetscape treatment concept, budget
and schedule based on the input received during Workshop No. 1. CONSULTANT shall
prepare full size presentation graphics illustrating the selected streetscape treatment,
along with a summary of probable costs for the improvements and the workshop
agenda. The selected streetscape treatment shall be presented in two phases. The first
phase shall illustrate proposed improvements possible under current budget limitations.
The second phase shall illustrate additional levels of potential improvements that may be
possible based on future phases of the Program that are to date unfunded. "Budget"
level cost estimates shall be +30%, -15% as defined by the American Association of
Cost Engineers. Based on this data, CONSULTANT shall present the information to
attendees. CITY and PROGRAM MANAGER staff will also attend these meetings, and
assist CONSULTANT with responses to resident questions, as applicable.
CONSULTANT shall note that the design concepts presented during this meeting are
considered "near final" and CITY will consider only minor design revision requests from
residents for review and incorporation into the proposed plan. Any comments accepted
by the CITY resulting from this workshop shall be incorporated during the Task 2 Design
Phase. No additional workshops will be scheduled.
Deliverables: - Prepare materials, attend and conduct Community Design
Workshop NO.2 for each neighborhood
Schedule - Within 15 working days of Community Design Workshop NO.1
Task 1.7 - Basis of Desian Report {DRAFn: CONSULTANT shall prepare a draft Basis of
Design Report (BODR) for each neighborhood presenting the results of the Community Design
Workshops and final design plan. The BODR will include a summary of findings and a map
illustrating all proposed improvements under the current phase of the project, inclusive of water,
wastewater, stormwater, urban design, streetscape and landscape. Where required,
CONSULTANT shall perform a corridor study to determine the most desirable routing for
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proposed underground improvements. A separate map shall be prepared by CONSULTANT to
illustrate proposed future improvements, as agreed with residents during the Community Design
Workshops, that are yet unfunded. The BODR shall include sufficient detail in plans, sections,
notes and key descriptions to facilitate review by the various CITY permitting and planning
divisions discussed in Task 1.8
The draft BODR shall also include discussions and graphics illustrating:
. A project implementation plan, inclusive of utility and streetscape construction
phasing and traffic control details with a discussion of expected impacts to the
affected neighborhood.
. Proposed water, wastewater and stormwater improvements. A corridor study
may be required if routing is not clearly indicated on existing planning
documents, or if proposed routing is determined to be congested with existing
improvements.
. A discussion of existing right-of-way encroachments, including the extent and
locations of such.
. A "budget" level cost estimate prepared in conformance with format provided by
PROGRAM MANAGER. Estimates shall be provided for both current phase and
future (unfunded) improvements. Based upon CONSULTANT's cost estimate,
CITY shall advise CONSULTANT if portions of the project need to be deleted,
phased and/or bid as alternate bid items to satisfy existing fiscal constraints.
CONSULTANT shall revise BODR to reflect such issues accordingly.
. A schedule for implementing the Project itemized phase by phase (design, bid,
award, construction) including critical issues and the time period allowed for
resolving each issue. The schedule shall be prepared in "Primavera Project
Planner, Version 3.0" format or SureTrak' and provided to the CITY and
PROGRAM MANAGER.
. Discussion regarding permitting authorities having jurisdiction over Projects and
provide a list of permits typically retained by the Owner and/or Contractor.
Unique and/or special permitting requirements shall be identified as well as
permitting fees.
Deliverables: - Prepare 25 copies of the draft BODR.
Schedule: - Within 20 working days from completion of the final
Community Design Workshop.
Task 1.8 - Review of BOOR with CITY Divisions: CONSULTANT shall meet to present and
review the draft BODR with the following review agencies:
. City of Miami Beach Public Works Department
. City of Miami Beach Historic Preservation Board
. City of Miami Beach General Obligation (G.O.) Bond Oversight Committee
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. City of Miami Beach Planning Board
. City of Miami Beach Neighborhood Committee
. City of Miami Beach Transportation and Parking Committee
. City of Miami Beach Finance Committee
. City of Miami Beach City Commission
CITY and PROGRAM MANAGER shall attend review meetings and assist CONSULTANT, as
practicable, in obtaining approvals from noted review agencies by participating in negotiations
with such authorities. CONSULTANT retains final responsibility for procuring all necessary
approvals, and for implementing required revisions and resubmissions as necessary. It is
recognized by CITY and PROGRAM MANAGER that the time period for obtaining approvalS
from the various review agencies is beyond the control of CONSULTANT, except for issues
concerning the acceptability of the proposed design concepts and CONSULTANT's ability to
respond to review agency comments. CONSULTANT shall address and respond to comments
received from the various reviews in writing, and implement requested revisions into the draft
BODR, as agreed with CITY and PROGRAM MANAGER, within fourteen (14) calendar days of
receipt of comments, unless agreed to otherwise with PROGRAM MANAGER. CONSULTANT
shall draft meeting minutes and forward them to PROGRAM MANAGER, who shall finalize and
distribute accordingly.
Deliverables: - Attend BODR review meetings with noted committees.
- Prepare draft meeting notes.
- Address comments and revise BODR accordingly.
Schedule: - Within 17 working days of draft BODR completion.
Task 1.9 - Additional Review Meetinas:
CONSULTANT shall attend and participate in up to two (2) review meetings with those
agencies/committees requesting revisions.
Task 1.10 - Final Basis of Desian Report: CONSULTANT shall prepare a final BODR based
on comments and revisions implemented during the reviews with the various CITY Divisions.
The final BODR will serve as the basis for development of detailed design documents as
discussed in Task 2.
Deliverables: . Prepare 25 copies of a final BODR.
Schedule: - Within 10 working days after completion of reviews noted in Task 1.8.
TASK 2 -DESIGN SERVICES
The purpose of this Task is to establish requirements for the preparation of contract documents
for the Project. Note that Task 2.1 requires that CONSULTANT perform a variety of forensic
tasks to verify, to the extent practicable, existing conditions and the accuracy of base maps to
be used for development of the contract drawings. Task 2.2 discusses requirements for the
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preparation of contract documents, inclusive of drawings, specifications and front-end
documents. Task 2.3 establishes requirements with regard to constructability and value
engineering reviews to be performed by others. Task 2.4 establishes requirements for the
preparation of opinions of total probable cost by the CONSULTANT. Task 2.5 specifies
requirements for review of contract documents with jurisdictional permitting agencies prior to
finalization. Task 2.6 establishes requirements for developing final (100%) contract documents.
To facilitate the implementation of a Public Information Program, CONSULTANT shall provide
electronic files of all project documents, as requested by CITY and/or PROGRAM MANAGER.
It is the PROGRAM MANAGER's intent to post the 100% contract document submittals on its
Program Web Page. Hence, CONSULTANT shall provide the electronic files for the front end
documents, technical specifications, and construction drawings, as required.
Task 2.1 - Field Verification of Existina Conditions: CONSULTANT shall perform a detailed
topographic survey of the existing right of way areas to be impacted by construction activities
under the scope of this project. The survey shall be performed by a Professional Land Surveyor
in the State of Florida and shall meet the minimum technical standards identified in Chapter
61G17-6, FAC. All survey files shall be prepared in AutoCAD Version 14 format with a layering
system as directed by PROGRAM MANAGER. As a minimum, the survey shall address the
following:
. Topographic survey shall consist of establishing a baseline with 100-foot
stations, and identify right-of-way monuments and sectionalized land corners.
Baseline of survey shall be tied into the right-of-way and sectionalized land
monuments. CONSULTANT shall obtain right-of-way information from available
records.
. CONSULTANT shall set benchmarks at convenient locations along the corridor
to be used during both the design and construction phases of the project. As a
minimum, permanent benchmarks shall be set at 1000-foot intervals along the
alignment. CONSULTANT shall tie-in at least two existing government County
monuments to vertical circuit and shall take cross sections at 100-foot intervals
along project corridor. The benchmarks shall be derived from existing
government benchmarks and be carried into the proposed system using Second
Order, Class II procedures. A full listing of benchmark locations shall accompany
the survey data.
. Cross section elevations shall define all grade breaks such as intersections,
swale, edge of pavement, pavement centerline, curb and gutter, edges of
sidewalk, driveway connections, right-of-way line, edge of a 25 foot right-of-way
offset, encroachments (both natural and built-in), etc.
. CONSULTANT shall locate and identify all the existing surface improvements /
topographic features that are visible along the corridor, such as the following:
Existing valve boxes, water / electrical meter boxes, electrical pull boxes,
telephone / cable risers, fences, hydrants, etc.
Aboveground and underground utilities, invert elevations of accessible
underground utilities, woo.d / concrete utility poles, culverts, guardrails,
pavement limits, headwalls, endwalls, manholes, vaults, mailboxes,
driveways, side streets, trees, landscaping, traffic signage and any other
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noted improvements. Survey shall identify fence material/height,
landscaping plant material limits and driveway construction materials; as
well as private property encroachments (i.e. landscaping, overhangs,
improvements, etc.)
Survey limits shall include the entire right-of-way and an additional overlap of 25 feet on either
side of the right-of-way.
. Topographic survey / base map shall be prepared in AutoCAD version 14.0 and
submitted on a 3.5-inch diskette with one copy on 22-inch by 34-inch bond paper
to the CITY. CAD mapping shall be performed to a scale of 1:1 in the World
Coordinate System. Text size shall be 100 leroy for a final product at 1 =20 units.
. Indicate geometry of perimeter private property plats (inclusive of fences,
landscaping and driveways).
Upon completion of the survey, CONSULTANT shall forward the same to all the private utility
owners / agencies with a request to mark / Identify their respective utilities on the survey base
map. CONSULTANT shall coordinate this effort with each agency in an effort to identify the
location of all underground utilities. CONSULTANT shall incorporate utility owner markups /
edits into its survey base map file. CONSULTANT shall contact the following entities and
request that they each verify locations of their existing improvements in the affected areas:
. Florida Power and Light
. Miami-Dade Water and Sewer Authority
. Miami-Dade Public Works Department
. State of Florida Department of Transportation
. Charter Communications
. Natural Gas
. Others as deemed necessary by CONSULTANT
Based on the collected data, CONSULTANT shall develop detailed design base maps for the
project. The maps shall include an overall key map and partial plans scaled at 1-inch equals 20
feet. CONSULTANT shall illustrate proposed water, wastewater and stormwater improvements
on the base maps based on available planning documents provided by CITY. A subsequent
review shall be scheduled with CITY and PROGRAM MANAGER staff to determine locations
where additional field verifications, via "Soft-Dig" underground identification services, shall be
implemented.
CONSULTANT shall prepare final base maps based on the information gathered herein.
Copies of base maps shall be distributed to CITY and PROGRAM MANAGER.
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Deliverables: - Perform forensic work as noted to develop final base maps. Deliver
five (5) sets of base maps to PROGRAM MANAGER.
Schedule:
- Within 60 working days after Task 2 - Design Phase Notice to
Proceed.
Task 2.2 - Detailed Desian: CONSULTANT shall prepare detailed design documents
consisting of general, civil, mechanical, urban design, landscape architectural, electrical,
landscaping, irrigation and structural drawings, as applicable. CONSULTANT shall utilize CITY
standard details as provided by PROGRAM MANAGER, and as deemed appropriate by
CONSULTANT. CONSULTANT shall supplement design documents its own additional details,
as it deems necessary, to provide CITY with a complete work product. All drawings shall be
prepared using AutoCAD Version 14 software with a layering system as provided by
PROGRAM MANAGER.
Technical specifications shall be prepared in conformance with Construction Specifications
Institute (CSI) format. PROGRAM MANAGER shall furnish CONSULTANT with standard CITY
specification outlines for Divisions 1, 2, 3 and 15. By incorporating the CITY's standard
specification outlines into its contract documents, CONSULTANT acknowledges that it has
reviewed and accepted these specification outlines as its own for the purposes of this project.
CITY assumes no responsibility for the contents of the master specification outlines. Hence,
CONSULTANT shall review such documents and make known to CITY any requests for
revisions, for review and acceptance, prior to modification of the documents. CONSULTANT
shall refrain from amending FDOT standard specifications and including same in the detail
design documents. CONSULTANT may provide technical specification sections that
CONSULT ANT may require, not already prOVided through CITY standard outlines, subject to
review and comment by CITY and/or PROGRAM MANAGER. Any Supplier listings required by
speCifications shall include a minimum of two named Supplier's and shall meet all applicable
CITY and State of Florida procurement codes. CITY standard specification outlines shall be
provided to CONSULTANT in "Microsoft MS-Word" format. CONSULTANT shall use the same
software in all project related work.
CONSULTANT shall utilize base front-end documents provided by CITY. CONSULTANT shall
edit accordingly to result in a project specific document. Any changes / modifications to the
Supplementary General Conditions shall be subject to review and acceptance by CITY.
CONSULTANT shall attend monthly progress meetings with CITY and PROGRAM MANAGER
staff. CONSULTANT shall prepare and maintain a design progress schedule in Primavera
Project Planner, version 3.0 format or SureTrak. CONSULTANT shall update the schedule and
review project status at each monthly progress meeting. Should PROGRAM MANAGER
determine that a CONSULTANT has fallen behind schedule, CONSULTANT shall provide a
recovery schedule that will accelerate work to get back on schedule. In addition during the
design phase, CONSULTANT shall attend two meetings with applicable representatives to
review the status of the design. The CITY shall schedule these meetings.
For purposes of this Scope of Services, the following will be considered the minimum effort to
be provided by CONSULTANT for establishing the detail design milestones:
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Schedule:
.
30% design completion shall consist of the completed survey / base map work as
identified in Task 2.1 with the proposed improvements identified in plan view at a
scale of 1-inch equals 20 feet. A key map shall also be provided which illustrates
the relationship between the drawings and its respective location within the
neighborhood. An outline identifying the anticipated technical specifications to be
incorporated into the work shall also be submitted.
.
60% design completion shall consist of the plan and profile view of all
improvements, applicable sections and construction details. Prior to the
preparation of the 60% design drawings the CONSULTANT shall incorporate
changes to its design based upon its underground utility verification efforts. Plan
and profile sheets shall be provided for water and sewer improvements.
CONSULTANT shall include the technical specifications and a draft schedule of
prices bid (bid form) identifying the items to be bid by the prospective contractors
with the submittal. CONSULTANT shall provide its "Budget" level opinion of
probable cost as defined by the American Association of Cost Engineers with the
submittal.
.
90% design completion shall consist of the entire construction document set
including the front end documents (general and supplemental conditions),
technical specifications and construction drawings for all the work proposed to be
completed. CONSULTANT shall provide the detailed construction sequencing
restrictions for the PROGRAM MANAGER's review. CONSULTANT shall
provide its "Definitive" level opinion of probable cost as defined by the American
Association of Cost Engineers with the submittal.
Deliverables: - Furnish ten (10) sets of 30,60,90 and 100 percent completion
stage documents to PROGRAM MANAGER.
- Prepare and update project schedule, on a monthly basis.
- Attend monthly progress meetings with CITY and PROGRAM
MANAGER staff.
. Complete 30 percent documents within 120 working days after the Task 2 -
Design Phase Notice to Proceed
. Complete 60 percent documents within 192 calendar days after Task 2 - Design
Phase Notice to Proceed.
. Complete 90 percent documents within 220 calendar days after Task 2 - Design
Phase Notice to Proceed.
. Complete 100 percent documents within 248 calendar days after Task 2 - Design
Phase Notice to Proceed.
Task 2.2.1 - Geotechnical Evaluation
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CONSULTANT shall conduct a preliminary field exploration program to identify typical
geotechnical conditions along the proposed pipeline corridor(s) and/or to ascertain the sub
surface conditions with respect to its drainage design. The program will consist of up to ten
standard penetration borings and ninety-eight auger borings ten feet in depth. Asphalt
pavement thickness shall be identified on the borings to establish the existing thickness of
asphalt at key locations. Actual locations shall be as directed by CONSULTANT.
Task 2.3 - Desian I Constructabilitv Review: To verify that all design review meeting
comments have been incorporated and design standards have been followed, PROGRAM
MANAGER shall perform reviews of all design project documents at the preliminary (30 percent
completion), intermediate (60 percent completion) and near final (90 percent completion) design
stages. The purpose of these reviews shall be to verify that the documents are consistent with
the design intent. The PROGRAM MANAGER shall also review CONSULTANT's prepared cost
estimates for the project at both the 60 and 90 percent submittal stages. These documents will
be furnished as bound 8-1/2-inch by 11-inch specifications and full-size (22-inch by 34-inch)
blue line drawings. PROGRAM MANAGER and applicable CITY departments shall perform
reviews on these documents and provide written comments (in the form of markups of
submitted documents) back to CONSULTANT. Following receipt of comments, a meeting shall
be scheduled between CITY, CONSULTANT and PROGRAM MANAGER, to discuss the
requirements, intent and review of comments. CONSULTANT shall prepare a written
memorandum to address how each comment was resolved. Such written response shall be
prepared and submitted to PROGRAM MANAGER, for acceptance, within 14 calendar days
after the review session. CONSULTANT shall revise documents to include review comments
accordingly.
In addition, PROGRAM MANAGER shall perform constructability reviews of the design
documents relative to value, construction sequencing and bid format. These reviews shall be
based upon the 60 and 90 percent design submittals received from the AlE consultant(s) and
shall be conducted concurrently with the 60 and 90 percent design reviews. Meetings shall be
held with CONSULTANT and CITY representatives to discuss review comments, as required. A
detailed review of CONSULTANT's proposed construction sequencing restrictions will be
performed by PROGRAM MANAGER at the 90-percent completion stage. The intent of this
scope item is to advise the CONSULTANT of the PROGRAM MANAGER's role during the detail
design phase. The CONSULTANT shall note that the PROGRAM MANAGER's review of the
contract documents does not relieve CONSULTANT from its responsibility to the CITY with
regard to the quality of its contract documents.
Deliverables: . Attend meetings with CITY and PROGRAM MANAGER staff to review
and discuss design, constructability and value comments.
- Prepare written responses to comments made during review
sessions.
Schedule:
- Complete concurrently with Design Phase schedule.
Task 2.4 - Cost Opinions: CONSULTANT shall prepare opinions of probable construction
costs for each design submittal (60 and 90 percent) as well as the final (100 percent) completion
stage. The accuracy of the cost estimate associated with the 60 percent completion stage shall
be +30% to -15% "Budget" Level as defined by the American Association of Cost Engineers.
The accuracy of the cost estimate associated with the 90 and 100 percent completion stage
shall be a +15% to -5% "Definitive" Level Estimate as defined by the American Association of
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Cost Engineers. All estimates shall be submitted in Microsoft "Excel" format in accordance with
the template supplied by PROGRAM MANAGER. All estimates shall be furnished bound in 8-
1/2-inch by 11-inch size. Based upon CONSULTANT's cost estimate, CITY shall advise
CONSULTANT if portions of the project need to be deleted, phased and/or bid as alternate bid
items to satisfy existing fiscal constraints. CONSULTANT shall revise documents to reflect such
issues accordingly.
Deliverables: - Prepare opinions of probable costs at the 60, 90- and 100 percent
completion stages.
Schedule: - Complete concurrently with Design Phase schedule.
Task 2.5 - Community Desian Review Meetinas
CONSULTANT shall attend and participate in community design review meetings to review the
design progress and concept at different progress levels during the design. The CITY will
schedule, find locations for, and notify residents of all such meetings. CONSULTANT shall
prepare draft meeting minutes and forward them to PROGRAM MANAGER, who shall review,
provide comments and distribute, accordingly. The number of rneetings per neighborhood are
as follows:
. Neighborhood 10 - Flamingo / Lummus
CONSULTANT shall participate and attend up to two (2) meetings per Bid
Package.
Task 2.6 - Document Revisions:
Based upon the input provided by the residents, CONSULTANT shall incorporate the necessary
contract document revisions, as approved by the CITY.
Task 2.7 - Permittina Reviews:
CONSULTANT shall prepare applications and such documents and design data as may be
required to procure approvals from all such governmental authorities that have jurisdiction over
Project. CITY shall pay all permit fees. CONSULTANT shall consider the impact of permit fees
in its construction opinions of probable cost. CONSULTANT shall participate in meetings,
submissions, resubmissions and negotiations with such authorities. CITY will attend meetings
with governmental authorities as deemed necessary by CITY. CONSULTANT shall respond to
comments by such authorities through PROGRAM MANAGER within ten working days of
receipt of comments unless a different time is agreed to by PROGRAM MANAGER. It is the
intent of this scope of services that PROGRAM MANAGER shall be the responsible party for
formally transmitting permit documents to and from the respective authorities and
CONSULTANT. Hence, PROGRAM MANAGER shall track and monitor progress on the
preparation and review of permits and subsequent requests for information. It is recognized by
PROGRAM MANAGER that the time period for obtaining permits is beyond the control of
CONSULTANT except for issues concerning the permitability of the design and
CONSULTANT's ability to respond to permitting agency requests for information. At the time of
the scope preparation, the following governmental authorities that have or may have jurisdiction
over Project have been identified:
. City of Miami Beach Building Department
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. Miami-Dade Department of Environmental Resource Management
. Miami-Dade Water and Sewer Authority
. Miami-Dade Department of Public Works
.
. Miami-Dade Department of Health and Rehabilitative Services
. South Florida Water Management District
. Florida Department of Transportation
. Florida Department of Environmental Protection
. U.S. Army Corps of Engineers
. U.S. Environmental Protection Agency
Failure to identify governmental authorities that have jurisdiction over Project at the time of
permitting scope preparation does not relieve CONSULTANT from responsibility to pursue the
permit as described above. However, an equitable adjustment to the CONSULTANT's
compensation may be negotiated if deemed appropriate by CITY.
Oeliverables: - Correspond with noted jurisdictional authorities to establish permitting
requirements.
- Revise documents and respond to permitting inquiries as required.
- Attend meetings with CITY and PROGRAM MANAGER staff to review
and discuss permitting status.
Schedule:
- Complete within 43 working days after the completion of the 100
percent detail design milestone.
Task 2.8 - Consultant QAlQC of Desian Documents:
CONSULTANT shall establish and maintain an in house Quality Assurance / Quality Control
(QAlQC) program designed to verify and ensure the quality, clarity, completeness,
constructability and biddability of its contract documents. CONSULTANT shall provide CITY and
PROGRAM MANAGER with a written narrative detailing the QAlQC program tasks and how it is
to be implemented over the course of this project. The CITY and/or PROGRAM MANAGER, at
its discretion may require that CONSULTANT attend meetings to review the status and present
results of its QAlQC efforts. Items to be addressed may include, but shall not be limited to,
review of specifications by respective technical experts and a "Red i-check" type review of the
documents to identify conflicts and inconsistencies between the various disciplines.
TASK 3 -BIDDING AND AWARD SERVICES
Task 3.1 . Construction Contract Document Review
CONSULTANT shall assist CITY in bidding and award of the contract. PROGRAM MANAGER
shall transmit contract documents prepared by the CONSULTANT to the CITY's Risk
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Management and Procurement Departments for verification of appropriate insurance and
bonding capacity requirements for each Project prior to bid. Various departments within CITY
(Risk Management, Procurement and the City Attorney's Office) have nontechnical review
responsibility for the Construction Contract Documents. CONSULTANT shall assist PROGRAM
MANAGER in this process by providing three copies of Construction Contract Documents,
participating in meetings, submissions, resubmissions and discussions with these departments.
CONSULTANT shall respond to CITY comments within ten calendar days of receipt of
comments unless a different time schedule is agreed to by PROGRAM MANAGER.
CONSULTANT's compensation has been based upon one meeting with these departments.
Task 3.2 - Bid Document Deliverv
CONSULTANT shall provide PROGRAM MANAGER with reproducible, camera ready, sets of
contract documents. The CITY Procurement Department will reproduce documents and handle
the advertising, distribution, sale, maintenance of plan holder lists and other aspects of bid
document distribution.
Task 3.3 - Pre-Bid Conference
PROGRAM MANAGER shall conduct one prebid conference. CONSULTANT shall attend the
pre-bid conference and bid opening for each project.
Task 3.4 - Addenda Issuance
CONSULTANT shall provide, through PROGRAM MANAGER, timely responses to the inquiries
of prospective bidders by preparing written addenda. Format for addenda shall be as provided
to CONSULTANT by PROGRAM MANAGER. These queries and responses shall be
documented and a record of each shall be transmitted to PROGRAM MANAGER on a same
day basis. CONSULTANT shall prepare and distribute necessary addenda as approved by
PROGRAM MANAGER.
Task 3.5 - Bid Evaluation
Within five calendar days of receipt of bids, CONSULTANT shall evaluate the bids for
completeness, full responsiveness and price, including alternative prices and unit prices, and
shall make a formal recommendation to CITY regard to the award of contract. Non-technical bid
requirements shall be evaluated by others.
This scope of services includes no allowance for CONSULTANT's time to assist CITY in the
event of a bid protest. To the proportionate extent CONSULTANT's services are required in the
event of a bid protest, due to a direct action or lack thereof by CONSULTANT, CONSULTANT
shall participate in such activities at no additional cost to CITY.
Task 3.6 - Contract Award
CONSULTANT shall provide eight sets of Construction Contract Documents for execution by
COUNTY and the successful bidder within five calendar days of request by COUNTY.
Task 3.7 - As- Bid Contract Documents
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After contract award and prior to the preconstruction conference, CONSULTANT shall prepare
As-Bid construction contract documents, which incorporate the following items into the
construction contract documents:
.
Contractor's bid submittals, including but not limited to, bid proposal, insurance,
licenses, etc.
.
Amend / modify front end documents and / or technical specifications to
incorporate changes made via contract addenda.
.
Revise construction contract drawings to include modifications / revisions
incorporated via contract addenda.
CONSULTANT shall prepare As-Bid construction contract documents and reproduce ten (10)
sets for distribution to PROGRAM MANAGER within ten (10) calendar days after the City
Commission approval/contract execution.
Oeliverables- - Attend and participate in Pre-bid conferences and bid openings.
- Respond to questions from prospective bidders and prepare Addenda
for distribution by others.
- Prepare recommendation of award letter
- Prepare As-Bid contract documents, reproduce ten (10) sets and
forward to PROGRAM MANAGER.
Schedule:
- Upon receipt of Task 3 Bidding and Award Services Notice to Proceed
and within 64 working days from receipt of the Notice to Proceed.
TASK 4 -CONSTRUCTION ADMINISTRATION SERVICES
The CONSULTANT shall perform the following tasks associated with office administration
activities related to the construction of the Project(s). These tasks shall be performed during the
duration of all construction projects. Due to the extensive amount of detailed procedures
required to properly manage construction projects, PROGRAM MANAGER has developed a
Construction Management Manual (CMM) for the construction phase of the Infrastructure
Improvement Program. This manual will augment the general program guidelines established in
the Project Work Plan, as provided to CONSULTANT by PROGRAM MANAGER, at the
commencement of the Project, and provides uniform procedures and guidelines for managing
the interface between CITY, Contractors, PROGRAM MANAGER's field observation staff and
CONSULTANT. CONSULTANT's level of effort is based upon a construction duration period per
Bid Package as follows and anticipates that certain bid packages will be constructed
simultaneously for a period not to exceed 846 working days:
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Bid Package Description
Construction Duration (working days)
Bid Package A - ROW Project South
456
325
521
Bid Package B - Lummus Streetscape
Bid Package C - North / East / West
Task 4.1 - Pre-Construction Conferences: CONSULTANT shall attend a pre-construction
conference for each Project. PROGRAM MANAGER shall prepare and distribute meeting
minutes to all attendees and other appropriate parties. PROGRAM MANAGER shall issue a
Limited Notice to Proceed at the Pre-Construction Conference. A final Notice to Proceed shall
be issued upon receipt of a final schedule and procurement of all applicable construction
permits from the Contractor.
Deliverables: - Attend and participate in pre-construction conferences.
Schedule: - As scheduled by PROGRAM MANAGER after receipt of Task 4
Construction Management Services Notice to Proceed.
Task 4.2 - Week Iv Construction Meetinas: CONSULTANT shall attend weekly meetings with
the Contractor, PROGRAM MANAGER and applicable CITY representatives on each Project.
The purpose of these meetings shall be to review the status of construction progress, shop
drawing submittals and contract document clarifications and interpretations. In addition, the
Contractor shall furnish a two-week look ahead work schedule to allow for proper coordination
of necessary work efforts. These meetings shall also serve as a forum for discussion of
construction issues, potential changes / conflicts and any other applicable matters. PROGRAM
MANAGER shall prepare and distribute meeting minutes to all attendees and other appropriate
parties.
Deliverables: - Attend and participate in weekly progress meetings with Contractors.
Schedule: - Weekly throughout the project duration.
Task 4.3 - ReQuests for Information I Contract Document Clarification (RFls I CDCs):
PROGRAM MANAGER will receive, log and process all RFls / CDCs. Whenever an RFI
involves the interpretation of design issues or design intent, PROGRAM MANAGER shall
forward the RFI to CONSULTANT. CONSULTANT shall prepare a response in a timely matter
and return it to PROGRAM MANAGER. CONSULTANT may be requested by PROGRAM
MANAGER to prepare and forward CDCs should certain items within the contract documents
require clarification.
Deliverables: - Respond to those RFls that involve design interpretations and return
to PROGRAM MANAGER's office. Issue CDCs as required.
Schedule: - Ongoing throughout project construction duration.
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Task 4.4 - Reauests for Chanaes to Construction Cost and/or Schedule: PROGRAM
MANAGER will receive, log and evaluate all requests for project cost and/or schedule changes
from the Contractor. Changes may be the result of unforeseen conditions or interferences
identified by the Contractor during the routine progress of work, inadvertent omissions
(betterment) issues in the contract documents, or additional improvements requested by the
CITY or CONSULTANT after the project bid date. Regardless of the source, PROGRAM
MANAGER will evaluate the merit of the change request as well as the impact of the potential
change in terms of project cost and the schedule. PROGRAM MANAGER will review change
order requests with CONSULTANT. No claims assistance services are included under this task.
Deliverables: - Perform independent review of request for cost increase and/or time
extension.
- Coordinate and participate in meetings, as required, with PROGRAM
MANAGER, CITY and Contractor to resolve and/or negotiate the
equitable resolution of request.
- Prepare change order documentation.
Schedule:
- Ongoing throughout project construction duration.
Task 4.5 - Processina of Shop DrawinQs: PROGRAM MANAGER will receive, log and
distribute shop drawings to CONSULTANT for its review. CONSULTANT shall have 14
calendar days from the time of receipt in its office, to review and return shop drawings to
PROGRAM MANAGER's office.
Deliverables: - Review Shop Drawings and return them to PROGRAM MANAGER's
office.
Schedule: - Ongoing throughout project construction duration.
Task 4.6 - Field Observation Services: PROGRAM MANAGER will provide field staff to
observe the construction of the work. CONSULTANT shall provide specialty site visits by
various design disciplines (civil, mechanical, landscaping) on an as requested basis. For the
purposes of this scope of services, it is assumed that a total of twelve (12) specialty site visits
per bid package, for a total of 36 specialty site visits are included.
Deliverables: - Provide up to thirty-six (36) specialty site visits.
Schedule: - Ongoing throughout project construction duration.
Task 4.7 - Proiect Closeout: Upon receiving notice from the PROGRAM MANAGER advising
the CONSULTANT that the Project is substantially complete, CONSULTANT, in conjunction
with appropriate CITY and PROGRAM MANAGER staff, shall conduct an overview of the
Project. The overview shall include development of a "punch list" of items needing completion
or correction prior to consideration of final acceptance. PROGRAM MANAGER shall develop
the list with assistance from CITY and CONSULTANT. The list shall be forwarded to the
Contractor. For the purposes of this provision, substantial completion shall be deemed to be the
stage in construction of the Project where the Project can be utilized for the purposes for which
it was intended, and where minor items not be fully completed, but all items that affect the
operational integrity and function of the Project are capable of continuous use.
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Upon notification from PROGRAM MANAGER that all remaining "punch list" items have been
resolved, the CONSULTANT, in conjunction with appropriate CITY and PROGRAM MANAGER
staff, shall perform a final review of the finished Project. Based on successful completion of all
outstanding work items by the Contractor, CONSULTANT shall assist in closing out the
construction contract. The contract documents shall be structured to require the Contractor to
prepare the record drawings. CONSULTANT shall furnish the electronic drawing files to the
CITY for the Contractor's use. PROGRAM MANAGER shall certify the record drawings to the
various affected permitting authorities.
Deliverables: - Attend field meetings to review substantial completion and develop
"punch lists'.
- Certify project completion to appropriate agencies.
Schedule:
- At the Substantial completion of project
TASK 5 - ADDITIONAL SERVICES
No additional services are envisioned at this time. However, if such services are required during
the performance of the Work, they shall be requested by CITY and negotiated in accordance
with contract requirements. Note that a separate notice to Proceed is required prior to
performance of any Work not expressly required by this scope of services. If CONSULTANT,
proceeds with out of scope Work without proper authorization, it does so at its own risk.
TASK 6 - REIMBURSABLES
Task 6.1 - Reproduction Services:
CONSULTANT shall be reimbursed at the usual and customary rate for reproduction of reports,
contract documents and miscellaneous items, as may be requested by CITY. Unused amounts
in this allowance shall be credited back to the CITY at the completion of the project.
Task 6.2 - Travel and Subsistence:
CONSULTANT shall be reimbursed at the United States Internal Revenue Service established
rate for travel and subsistence, up to the maximum not-to-exceed amount as noted. Unused
amounts in this allowance shall be credited back to the CITY at the completion of the project.
Task 6.3 - Survevina:
CONSULTANT shall arrange for and coordinate the efforts of licensed surveyors to prepare a
topographical survey of the project limits which meets the requirements of sub-task 2.1.
CONSULTANT's compensation is based upon the lineal footage of 109,800. Unused amounts
in this allowance shall be credited back to the CITY at the completion of the project.
Task 6.4 - Geotechnical Evaluation
CONSULTANT shall conduct a preliminary field exploration program to identify typical
geotechnical conditions along the proposed pipeline corridor(s) and/or to ascertain the sub
surface conditions with respect to its drainage design. The program will consist of up to ten
standard penetration borings and ninety-eight auger borings ten feet in depth. Asphalt
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pavement thickness shall be established via the performance of borings. Actual locations shall
be as directed by CONSULTANT. Cost shall be limited to the noted not-to-exceed amount.
Unused amounts in this allowance shall be credited back to the CITY at the completion of the
project.
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Minimum Design Features To Be Shown On Drawings
CONSULTANT shall note that the following criteria indicate the minimum design standards to be
shown on drawings. CONSULTANT is encouraged to review and recommend changes as it
deems necessary, subject to the review and acceptance of the CITY and PROGRAM
MANAGER.
Paving, Grading and Drainage Plans
. Show existing grade/topography, centerline roadway, edge of pavement, back of
sidewalk, top of curb, gutter flow line
. Show proposed grade along the centerline of the road at 50 centers, limits of
road work, inlets, curb and gutter and sidewalk
. Show limits of demolition / removal
. Show limits of proposed work
. Identify all surface features of all existing and proposed work
. Identify driveway locations
. Identify proposed structures
. Identify linear footage of pipe, pipe invert elevation, diameter and material
Paving, Grading and Drainage Details
. Show proposed cross sections with topographical information at 50 foot stations
. Identify the following minimum information on cross sections:
Existing utilities
Proposed road slope, lane width, sidewalk width and surface features within
the right-of-way
Road construction details for the sub-base and base and asphalt
Proposed utility locations
. Conflict manhole detail
. Manhole details
. Driveway replacement section
. Catch basin details
. Exfiltration trench details
. Drainage pipe trench detail
. Restoration Details - All pipes
Roadway
Sidewalk
Curb and gutter
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Water Distribution and Sanitary Sewer Plans
General
Sanitary Sewer
.
Identify existing utilities
Show future utilities proposed by others
Identify trees / landscaping to remain in place
.
.
.
Manhole details
Connection to existing manholes (precast / brick)
Connection to existing service laterals and mainline
Show sanitary sewer manhole / flow direction
Show sanitary sewer (single service)
Show sanitary sewer (double service)
Show sanitary sewer pipe diameter, linear feet, material and slope along pipe
length
Show rim and pipe invert elevations on sanitary sewer manholes
Indicate sanitary sewer (existing / proposed) clean out locations
Indicate sanitary sewer service invert elevation at the right-of-way for new
services
.
.
.
.
.
.
.
.
.
Sanitary Sewer Profiles
. Identify sanitary sewer manhole number, rim elevation, invert elevations of
incoming and outgoing pipes
. Show sanitary sewer pipe diameter, linear footage and slope
. Show existing utilities, diameter, type and invert of pipe elevation
Water Distribution System
. Show location of single and double water meter boxes
. Identify fire hydrant assembly
. Identify fitting locations
. Identify limits of restrained joints
. Identify deflection limits
. Identify water sampling points
. Identify dead end blow-offs
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. Identify air release valves
. Identify pipe diameter and material
. Stationing
Pressure Pipe Profiles
. Show top of pipe elevation
. Identify location of air release valve at high points
. Identify vertical/horizontal deflection and/or fittings
. Identify minimum cover requirements
. Provide details of major utility crossings
Jack and bore
Horizontal directional drilling
Subaqueous crossing
Aerial crossing
Culvert crossing
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Flamingo / Lummus Neighborhood
Bid Package A: ROW Project South
Proposed Drawing List
BID PACKAGE A - CONTENT
General Notes and Abbreviations
Overall Site Plan
Site Survey Notes
Site Survey
Demolition Plans
Hardscape and Materials Plan
Hardscape Details / Plan Enlargements
Layout and Geometry Plan
Grading and Storm Drainage Plan
Drainage Schedules, Profiles and Details
Water Line Plan
Wastewater Line Plan
Utility Schedules, Profiles and Details
Traffic Control Plan
Lighting Plan Partial
Electrical Schedules and Details
Landscape Plan Partial
Landscape Schedules and Details
Irrigation Plan Partial
Irrigation Schedules and Details
SCALE
NTS
1:100
NTS
1:20
1:20
1:20
Varies
1:20
1:20
Varies
1:20
1:20
Varies
1:20
1:20
Varies
1:20
Varies
1:20
Varies
TOTAL
SHEETS
1
1
1
35
35
35
25
35
20
10
o
5
3
40
20
4
20
4
20
4
318
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Flamingo / Lummus Neighborhood
Bid Package B: Lummus Streetscape
Proposed Drawing List
BID PACKAGE B - CONTENT
General Notes and Abbreviations
Overall Site Plan
Site Survey Notes
Site Survey
Demolition Plans
Hardscape and Materials Plan
Hardscape Details / Plan Enlargements
Layout and Geometry Plan
Grading and Storm Drainage Plan
Drainage Schedules, Profiles and Details
Water Line Plan
Wastewater Line Plan
Utility Schedules, Profiles and Details
Traffic Control Plan
Lighting Plan Partial
Electrical Schedules and Details
Landscape Plan Partial
Landscape Schedules and Details
Irrigation Plan Partial
Irrigation Schedules and Details
SCALE
NTS
1:100
NTS
1:20
1:20
1:20
Varies
1:20
1:20
Varies
1:20
1:20
Varies
1:20
1:20
Varies
1:20
Varies
1:20
Varies
TOTAL
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SHEETS
1
1
1
18
18
18
15
18
12
6
16
o
12
40
12
4
18
4
18
4
236
EDAW-No.l0
Flamingo / Lummus Neighborhood
Bid Package C: ROW Project North / East / West
Proposed Drawing List
BID PACKAGE B - CONTENT
General Notes and Abbreviations
Overall Site Plan
Site Survey Notes
Site Survey
Demolition Plans
Hardscape and Materials Plan
Hardscape Details / Plan Enlargements
Layout and Geometry Plan
Grading and Storm Drainage Plan
Drainage Schedules, Profiles and Details
Water Line Plan
Wastewater Line Plan
Utility Schedules, Profiles and Details
Traffic Control Plan
Lighting Plan Partial
Electrical Schedules and Details
Landscape Plan Partial
Landscape Schedules and Details
Irrigation Plan Partial
Irrigation Schedules and Details
SCALE
NTS
1:100
NTS
1:20
1:20
1:20
Varies
1:20
1:20
Varies
1:20
1:20
Varies
1:20
1:20
Varies
1:20
Varies
1:20
Varies
TOTAL
TOTAL ALL BID PACKAGES (A, B, and C)
Page 26 of 26
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SHEETS
1
1
1
40
40
40
25
40
25
12
21
o
6
40
25
6
25
6
25
4
383
937
EDAW-No.l0
~\g 0
.<
~~
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City of Miami Beach Streetscapes ;"Flamingo/Lummus
Neighborhood
EDAW TEAM Fee Worksheet
Proj. Director Proj. M8nager Senior LA
Project LA
Deslgnef
Drafter
Clerical
Contracl Blltlng Rate_r
Phase 1 Planning (120 working day.)
1.1 Projectj(lck-OffMee~ng
1.2 Inlrastruct\JrePlaoolngMee~ng
1.3 SlteReconlAltStreetscape
1.4 AttendVisioningSession
1.5 ReviewMeeting
1,6,1 Community Design WOrkshop I
1.6.2 Community Design Workshop II
1.7 Draft Basis 01 Design Report
1.8 BODRReviewwlCity
1.9 Additional Review MeeIlngs
1.10 FinBlBOOR
Phase 2 Design ServlCftS 1351 workIng dap)
2.1 FleldVerlllcationolExtstingConditions
2.2 DetailedDesign
2.3 Design/Conslructablily
2.4 CostOpinions
2.5 Community Design Review Meetings
2.6 DocumenlRevlsioos
2.7 Permitting Reviews
2.8 AlE Consulting QPJQC 01 Design Documents
PHASE 3 BiddIng and Award (M working day.}
3.1 Construction Contract Document Review
3.2 Bid Document Delivery
3.3 Pre-BidConfllfence
3.4 Addeoda Issuance
3.5 BIdEvaluation
3.6 ContraclAward
3.7 As-Bid Contract Documents
PHASE 4 COIlstruetlon Admlnlstflllon lassuJl'lI43 m
4,1 Pre-c:onslrul::tlonConference
4.2 Weekly Construction Mee~ngs (186)
4.3 RFlICDC
4.4 Requesllor Changes to Const. CosVSched
4.5 Shop Drawing Processing
4.6 FieldObservalion (36 visils}
4.7 Protect Closeout
Labor Summary of Phase. 1 thru 4
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. . 0 0 0 0 0
0 " 32 0 0 0 0
80 120 180 2" 260 380 0
16 16 16 16 32 " 0
" . 16 16 0 0 0
20 . " 80 '" 120 12
20 . " 80 '" 120 12
" 80 80 60 80 120 80
18 32 32 0 10 10 0
12 18 18 0 10 . 0
" " " " 60 80 80
80 80 180 0 180 180 0
320 "" 900 2200 3300 3341 0
" 120 120 0 0 0 0
" 120 180 0 0 180 "
80 80 80 80 0 180 20
" 80 120 80 200 200 20
0 80 80 0 0 " 4
80 120 0 0 0 50 0
12 20 0 0 0 0 0
0 12 0 0 0 " 0
0 12 0 0 0 0 0
. 20 0 20 0 " 0
. 18 0 0 0 0 0
4 . 0 0 0 18 0
4 20 0 0 0 32 0
onth construction duration
4 . 0 . 0 0 0
0 320 0 420 0 0 80
" 120 0 120 0 0 0
18 32 0 " 0 0 0
" 120 0 120 0 120 0
32 120 0 120 0 0 0
18 18 0 32 0 0 0
Proj.Olrector Proj,Manager
TotalHours 1,088 2,264
Total Fees ',f;~ll,tliO.W~\{iij~~oO
Senior LA Project LA
2,040 3,716
'i~1i1~~'i:xf'?);::~~,O!i
Designer Drafter Clerical
4,412 5,201 328
;J,c322:Qi&;oq;'C'$' '27Q~J!~:o(f:,~:J3,~'
Direct Costl (lneluded in lee proposal)
6_1 Reproduc:lbleServlce$
6.2 TravelandSubslslence
6.3 Surveying (allowance)
6.4 Geotechnical Evaluation (allowance lor 10 SPT'$ and 98 Auger Borings)
Total Fees Induding
070601FInaISpreadsheet
Page 1 of 1
~=
TotalHoUf'$ Tota'Cost
16 $2.120.00
56 $6,176.00
1220 $101,060.00
136 $11.696.00
80 $9.800.00
384 $28,492.00
384 $28,492.00
524 $41,820.00
100 $10,706.00
62 $6.454.00
364 $28,280.00 $ 275,096.00
15.0%
840 $57,680_00
10461 $793,132.00
280 $32,580_00
520 $46,600.00
440 $38,160_00
740 $80.520.00
204 $20,080.00
250 $28,600.00 $ 1,077,332.00 58.6%
32 $4,140.00
36 $2,688.00
12 $1,440.00
88 $7,380.00
24 $3,080.00
28 $2,372.00
" $4,644.00 $ 25,744.00 1.4%
20 $2,236.00
820 $78,140.00
280 $30,640.00
72 $8,248,00
384 $34,560.00
272 $29.480.00
84 $7,024_00 $ 190,328.00 10.3%
19,048
m:;t~7ltF
$1,568,500.00
85.2%
$22,500.00
$4,000.00
$220,000.00
$25,000.00
1,2%
0.2%
12.0%
1.4%
$1,840,000.00
100.0%
7/1212001
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
http:\\ci.miami-beach.fl.us
TO:
FROM:
SUBJECT:
COMMISSION MEMORANDUM NO. lff/7-o;
Mayor Neisen O. Kasdin and DATE: July 18, 2001
Members of the City Commission
Jorge M. Gonzalez \ ~
City Manager 0 - 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT
BETWEEN THE CITY AND EDA W, INC., PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) NO. 07-00/01, TO PROVIDE PROFESSIONAL
SERVICES FOR THE FLAMINGO/LUMMUS NEIGHBORHOOD
STREETSCAPE - URBAN DESIGN, LANDSCAPE ARCHITECTURE AND
ENGINEERING' SERVICES FOR THE PLANNING, DESIGN,
PREPARATION OF CONSTRUCTION DOCUMENTS, ASSISTANCE WITH
BIDDING, AND CONSTRUCTION ADMINISTRATION FOR A FEE NOT
TO EXCEED $1,840,000 AND APPROPRIATING FOR THE
FLAMINGO/LUMMUS NEIGHBORHOOD STREETSCAPES PROJECT
$503,838 FROM SERIES 2000 GENERAL OBLIGATION BOND FUND;
$386,205 FROM THE SERIES 2000 WATER AND SEWER REVENUE BOND
FUND; $949,957 FROM THE SERIES 2000 STORMWATER REVENUE
BOND FUND.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funds for this project are available as follows:
$92M $57.5M $54.3M Not to
Neighborhood G.O. Bond SIW Bond W&S Bond Exceed
Series 2000 Series 2000 Series 2000 Fee
Flamingo/Lummus $503,838 $949,957 $386,205 $1,840,000
AGENDA ITEM
DATE
G-7G
7-/Y-cJj
Commission Memorandum
EDAJv, Inc.
July 18,2001
Page 2
ANALYSIS:
Pursuant to a Resolution adopted by the Mayor and Commission, the Administration issued a
Request for Qualifications (RFQ) No. 07-00101 for Architectural, Engineering and Landscape
Architectural services to develop design, and construction documents for the Flamingo/Lummus
Neighborhoods.
The Administration established an Evaluation Committee for the purpose of reviewing the proposals
received and to make a recommendation to the City Manager on the ranking of the proposals. The
firms made oral presentations to the Evaluation Committee. The Committee evaluated and ranked
the firms based on the criteria identified in the RFQ. EDA W, Inc., was selected as the top ranked
firm. The recommendation was issued to the City Manager, who reviewed and concurred with the
Committee's evaluation.
On March 28, 2001, the Commission adopted a Resolution accepting the ranking recommended by
the Evaluation Committee and authorizing the Administration to enter into negotiations with the top
ranked firms.
BACKGROUND:
The City of Miami Beach (City) has developed various programs to improve the quality oflife of
its residents. On November 2, 1999, voters approved the issuance of approximately $92 million in
General Obligation (GO) Bonds for Neighborhood, Parks, Beach and Fire Safety Improvements, of
which $57 million is allocated for capital right-of-way infrastructure projects (program). In addition
to this allocation, City Administration proposes that a portion ofthe recent Water and Wastewater
Bond and Stormwater Bond issues also are allocated for capital right-of-way infrastructure projects.
These estimated $187 million of public right of way infrastructure improvement projects are to be
implemented over the next six (6) years. Program elements include citywide water, wastewater and
stormwater improvements; as well a variety of streetscape enhancement projects.
Due to the large number of projects that will be ongoing concurrently during the Program, the City
has contracted the services of Hazen and Sawyet,P.C. to function as Program Manager (program
Manager), and act as the City's agent with regard to all aspects of this scope of services. Hence,
Program Manager shall serve as the focal point of contact with the Architectural I Engineering firm
(Consultant). The City will retain contractual agreement responsibilities with the Consultant firms.
There are a total of thirteen neighborhoods within the overall Program scope. This Commission
Memorandum addresses the Flamingo/Lummus neighborhoods.
Commission Memorandum
EDAW, Inc.
July 18, 2001
Page 3
SCOPE OF SERVICES:
The Scope of Services for each Project were developed as a basis for establishing the fee to be
negotiated.
The neighborhood is located in the heart of the south Miami Beach area and includes much of the
National Register Architectural District. The neighborhood is composed of two distinct
development districts occurring to either side of the neighborhood's main arterial, Washington
Avenue. The neighborhood to the west of Washington Avenue is comprised oflow rise, multi-
family residential structures including a small enclave of single-family structures directly west of
Flamingo Park. The neighborhood located to the east of Washington Avenue and surrounding
Lummus Park forms the commercial and mixed-use entertainment component of the National
Register Architectural District and is deemed to be the most popular tourist attraction in South
Florida and one of the most successful revitalization projects in the world.
The project consists of providing enhanced pedestrian and vehicular streetscape improvements
within an allocated budget and priorization may include: comprehensive landscaping and irrigation,
traffic calming, sidewalks, street lighting, street resurfacing, swale enhancement, parking layout,
signage, water line and drainage improvements. The work will also consist of coordination with
other consultants with respect to the City's Municipal Mobility Plan, Flamingo Park charrette
improvements, Lummus Park improvements, and Beach Masterplan projects, and others.
Total construction costs budgeted for this neighborhood approximate $23,060,154 (includes 10%
construction contingency). The total construction costs associated with the neighborhood are funded
from the General Obligation, Water and Wastewater and Stormwater Revenue Bond Series.
A general map is attached as Exhibit A-2. Please note that the Exhibit identifies the neighborhood
limits as well as the location of water waste water main replacement.
The scope of services for the neighborhood projects are each spilt into five primary Phases including;
Planning Phase (Task 1), Design Phase (Task 2), Bidding and Award Phase (Task 3), Construction
Administration Phase (Task 4), Additional Services (Task 5) and Reimbursables (Task 6). A brief
review of each of the task components follows:
Plannine: Phase: The purpose of this Task is to establish a consensus design concept for the
referenced neighborhood that meets the needs of the community and stays within established
schedule and cost parameters. This intent is met through the performance of a series of Community
Design Workshops designed to encourage input from affected residents and verify and validate
previously developed concepts and priorities. Based on the results of the Community Design
Workshops, a draft Basis of Design Report is developed on which subsequent design review
committee presentations and approvals from requisite City Divisions and jurisdictional permitting
agencies are procured. A final Basis of Design Report is prepared summarizing the accepted design
concept, budget level cost estimate and implementation schedule for use in the design phase of the
Project. It is the intent of this contract that the Planning phase services be completed within
approximately 150 calendar days of Notice to Proceed in order to expedite the implementation of
Commission Memorandum
EDA W, Inc.
July 18, 2001
Page 4
Design Phase: The purpose of this Task is to prepare contract documents for the Project. Included
in this Task is the requirement that the Consultant perform a variety offorensic tasks to verifY, to
the extent practicable, existing conditions and the accuracy of base maps to be used for development
of the contract drawings. Detailed quality requirements for the preparation of drawings,
specifications and front-end documents are specified in the Agreement. In addition, requirements
with regard to constructability and value engineering reviews are also specified to occur during this
Task. As a part of its design services, the Consultant is also required to prepare opinions of total
probable cost and conduct reviews of its contract documents with jurisdictional permitting agencies
prior to finalization.
Bidding and Award: The purpose of this Task is to assist City in bidding and award of the contract.
Program Manager shall transmit contract documents prepared by the Consultant to the City's Risk
Management and Procurement Departments for verification of appropriate insurance and bonding
capacity requirements for each Project prior to bid. Various departments within City (Risk
Management, Procurement and the City Attorney's Office) have nontechnical review responsibility
for the Construction Contract Documents. Consultant shall assist Program Manager in this process
by providing three copies of Construction Contract Documents, participating in meetings,
submissions, resubmissions and discussions with these departments. Consultant shall respond to
City comments within ten calendar days of receipt of comments unless a different time schedule is
agreed to by Program Manager.
Construction Administration Services: The purpose of this Task is to perform office
administration activities related to the construction of the Project(s). These tasks shall be performed
during the duration of all construction projects and includes; submittal reviews, responses to requests
for information, change order review and miscellaneous meeting attendance. The Program Manager
will provide full time field observation staff to augment the Consultant's construction administration
effort.
Additional Services: No additional services are envisioned at this time. However, if such services
are required during the performance of the Work, they shall be requested by City and negotiated in
accordance with contract requirements. Note that a separate Notice to Proceed is required prior to
performance of any Work not expressly required by this scope of services. If Consultant, proceeds
with out of scope Work without proper authorization, it does so at its own risk.
Reimhursables: The Consultant will be reimbursed for the following costs:
. usual and customary rate for reproduction of reports, contract documents, special
graphics and miscellaneous items, as may be requested by City,
. mileage at the United States Internal Revenue Service established rate for travel and
subsistence,
. topographic surveying of proposed corridors,
Commission Memorandum
EDAW, Inc.
July 18, 2001
Page 5
. a preliminary field exploration program to identify typical geotechnical conditions
along the proposed pipeline corridor(s) and/or to ascertain the sub surface conditions
with respect to its drainage design
CONTRACT FORMAT:
The contract is structured in a Not-to-Exceed format and a separate Notice to Proceed will be
required prior to commencement of each of the noted Task Phases. Contract negotiations/scoping
sessions were held with the recommended firm on June 6, June 14, and July 5, 2001. Estimated
fees were based upon a man-hour projection per task/sub-task on an hourly billing rate. Total fees
were compared against the City's "soft-cost" goal of 8.5% of the project's estimated construction
cost to establish concurrence as well as a cost per sheet cost basis. The cost per sheet basis relates
to those costs required to develop the Construction Contract Documents and range between $2,500
to $4,500 per drawing, dependent upon the project complexity. The cost per sheet cost basis
includes surveying, geotechnical investigations, professional services during design development
and reproduction expenses. The following table illustrates the salient points and the result of the
negotiations with EDA W, Inc., for the provision of Planning, Design, Permitting, Bid/Award and
Construction Administration for the Flamingo/Lummus Neighborhood Project:
FLAMINGOILUMMUS NEIGHBORHOOD
SERVICE ORIGINAL FINAL NOTES
COMPONENT SUBMISSION NEGOTIATED FEE
Basic Services: $1,506,656 $1,568,500
Planning, Design, (6.5% of probable (6.8% of probable
Permitting, construction cost) construction cost)
Bid/Award
Construction,
Administration
Reimbursable expenses $304,000 $271,500 1
Subtotal - 1 $1,810,656 $1,840,000 2
TOTAL $1,840,000
(8.0% of probable
construction cost)
Estimated Drawings 937
Design Effort $1,349,300 3
Cost per Sheet $1,440
Notes:
1. The reimbursable expense amount is a "not-to-exceed sum" and it includes: boundary and
topographic survey, geotechnical tests, reproduction, and miscellaneous expenses.
Consultant must receive a separate Notice to Proceed. Expenses will be reimbursed at actual
cost.
2. The Project Budget is $23,060,154. The estimated construction cost is $20,754,139.
Commission Memorandum
EDA W, Inc.
July 18, 2001
Page 6
The City retained the services of Pappas & Associates to assist in fee negotiations. The overall fee
was increased during negotiations for the Flamingo/Lummus Neighborhood by $29,344 or 0.1 % of
probable construction cost to include the design and permitting of an additional 2,800 linear feet of
wastewater gravity line replacement along Lenox and Michigan Avenues and 5th Street.
Note that the proposed fee represents the total Not-to-Exceed amount for the duration of the entire
Project. Authorization during the first Notice to Proceed is proposed for the Planning and Design
Phase portion of the Flamingo/Lummus Project only (including all reimbursables) as noted in the
attached fee schedule tabulation for each Project. In addition, the noted fee results in total "soft cost"
for the Program which consist of a 8.0 percent fee for the AlE Consultant, an 8.0 percent fee for
Program Management and a 1.5 percent fee for City Program Administration, totaling 17.5 percent.
This amount is within the original budget of 18 percent.
The Administration recommends the adoption of the attached Resolution.
JMG:.11.r:~W:lf
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T:\AGENDA\2001IJVLl801IREGVLARIEDA WCM.WPD
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