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2001-24516 RESO RESOLUTION NO. 2001-24516 A RESOLUTION OF THE MA YORAND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO ISSUE A CERTIFICATION OF CONSISTENCY WITH THE CITY'S CONSOLIDATED PLAN TO THE HOUSING AUTHORITY OF THE CITY OF MIAMI BEACH FOR ITS FIVE YEAR PLAN FOR FISCAL YEARS 2001/02-2005/06 AND ITS ANNUAL PLAN FOR FISCAL YEAR 2001/02, TO BE SUBMITTED BY THE HOUSING AUTHORITY TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (U.S. HUD). WHEREAS, on July 1, 1998, the Mayor and City Commission approved the City's Consolidated Plan; and WHEREAS, the Housing Authority of the City of Miami Beach (Housing Authority) is proposing to submit an Annual Plan and a Five Year Plan to the U.S. Department of Housing and Urban Development (U.S. HUD) as part of the documentation for continued funding for the operation of and subsidies for rental housing programs administered by the Housing Authority; and WHEREAS, U.S. HUD requires that local housing authorities obtain and submit a Certification of Consistency with the Consolidated Plan from the entitlement jurisdiction where the proposed activity is located; and WHEREAS, the Housing Authority has submitted to the City its Five Year Plan for Fiscal Years 2001/02-2005/06, and its Annual Plan for Fiscal Year 2001/02; and WHEREAS, the Housing Authority has requested that the City issue the required Certification of Consistency with the Consolidated Plan; and WHEREAS, in accordance with the City's adopted Consolidated Plan, each request for a Certification of Consistency with the Consolidated Plan requires City Commission review and approval; and WHEREAS, the Housing Authority's Five Year Plan for Fiscal Years 2001/02-2005/06 includes a mission statement and delineates main goals to be implemented by the Housing Authority; the mission stated by the plan is "... to provide those in need with quality affordable housing in economically mixed setting while promoting resident self-sufficiency and fostering strong neighborhoods." NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City Manager is authorized to issue a Certification of Consistency with the City's Consolidated Plan to the Housing Authority of the City of Miami Beach for its Five Year Plan for Fiscal Years 2001/02-2005/06 and its Annual Plan for Fiscal Year 2001/02, to be submitted by the Housing Authority to the U.S. Department of Housing and Urban Development. PASSED AND ADOPTED this 18th day of July , 2001. tIlR ATTEST: ~~~~ CITY LERK HARES2. WPD APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION 4({ JlliAiAJr '-t -;-)-0; c;I't$'A~-' Uate U.S. Department of Housing and Urban Development Office of Public and Indian Housing Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan !, JORGE M. GONZALEZ the CITY MANAGER certify that the Five Year and Annual PHA Plan oftheHA OF THE CITY OF MIAMI BEACH IS consistent with the Consolidated Plan of CITY OF MIAMI BFAr.H prepared pursuant to 24 CFR Part 91. do~~ Signed / Dated by Appropriate State or Local Official ~p "'~tl9~N~~i!'oal Official of PHA Plans ConSistency with the Consolidated Plan to Accompany the HUD ;0075 F~ MOt OMS Approval No. 2577-0226 & FOR EXECUTION Explr.. 03/31/2002 (7/99) Page I of I ~~~ (;~/)'-Cl( Ity orney ~ Date HOUSING AUTHORITY OF THE CnY OF MIAlIII BEACH PUBLIC HEARING OF THE BOARD OF COMMISSIONERS JULY 12, 2001-2:00 P. M. Rebecca Towers North Multlpurpose Room, 200 Alton Road, Miami Beach. FL AGENDA I. PUBUC HEARING A. EJde<1y-OMly Designation of Rebecca Towers South II. ADJOURNMENT HOUSING AUTHORITY OF THE CnY OF MIAlIII BEACH SPECIAL CALL MEETING OF THE BOARD OF COMMISSIONERS JULY 12, 2001- 3:00 P. M. Rebecca Towers North Multipurpose Room, 200 Alton Road, Miami Beach, FL CAUAGENDA I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF AlLEGIANCE rv. SPECIAL ACKNOWlEDGEMENT PRESENTATION. Rtmi PASARELL, PAST COMMISSIONER V. SWEARING IN OF NEW RESIDENT COMMISSIONER - BARABRA FERNANDEZ VI. ADDITIONS, DELETIONS OR DEFERRALS TO THE AGENDA VII. APPROVAL OF MINUTES (AttachmentA) June 12, 2001 Regular Meeting M",utes Apri 24, 2001 Contin""on of Aprl17 Reg.Jlar MeetR1g Mnutes VIII. CORRESPONDENCE FOR BOARD REVIEW (Albchment B) IX. RESIDENT COMMENTS X. STAFF REPORTS A. S;,gle Parenl Famly Housing and Rosource eonlei' - Update: Lynn Summe<s, CommunityTecnnolog~" InclMK:hael O.Hata (Attachment C) B. Miami BeaCh Latin Chamber 01 Commel1:E! - Update; laITy Shoeman (Att;,chment 0 I C. HACOMB Budget Wori<sMp - _ Budget FOIT11als; Richard Kugler (Attachment E) D. HUD Review Probat"n Slatus - Update; Lany Shoeman (At1aehmQ/lt F) E. Roof'.op Contrad - Update (defOlTOd from June 12 Reg.Jlar Mooing) Lany Shoeman (Attachment G) F. Disposmon of 17" Street Property - Update; Mike O'Hara (Anachmont H) G. HACOMB Resident Coon",' Election and Appeals Process - UPdate; Lany Shoeman (AlI:lchment ~ H. RFP # 9-2001 for Utility AllOWance Audit and Ten3nt Repayment; Commissioner Gutierrez & L. Shoeman (At1achmentJ) I. Amendmenlto HACOMBAgency Plan - ALF Conversion of RTS Uni1s; Lany Shoeman (Attachment K) J. ProposedAmen<i'nen1s to Section 8 Existing Program Admi'listrati'<e Plan; Lany Shoeman (Attachment L) K. Resolution I'cknowIedg"'g Designation of RTS as Eldefly-Only LMng Complex; Lany Shoeman (Attachment M) L Resolution Pd<nowIedging HUD Funding RecapbJra &AulhorizatiOn for Replacement Ft..:nding; Larry Shoeman (Attachment N) M. Resdulion Adop"'g Wily "'1OY/anC8 SchedUle for ACOP; I.any Shoeman (Atlachment 0) N. Resolution FY 2000 PHAS _39emenl Operations; Lany Shoeman (Atlachment PI O. Code Enforcement Relocation Services - U~ Lany Shoeman (Attachment Q) P. Rabecca Towero Premises PoIJCy.1.any Shoeman (Attachment R) XI. OTHER BUSINESS TO COME BEFORE THE BOARD Executive Director Annual EvalUation; Chaitman Burkett (Attachment S) XII. GENERAL COUNSEL REPORT (Attachment T) XIII. COMMISSIONER COMMENTS XIV. PERSONS OR DELEGATIONS TO BE HEARD 1. Jay Maxwell, HACOMB Sla1f-ALF Issue (deferred from June 12 Regular Meeting) XV. ADJOURNMENT HOUSING AUTHORITY OF THE CITY OF MIAMI BEACH EXECUTIVE SESSION OF THE BOARD OF COMMISSIONERS JULY 12, 2001 -Immediately Following Board Meeting Administrative Office Conference Room AGENDA I. EXECUTlVESESSION A litigation II. ADJOURNMENT THE HOUSING AUTHORITY OF THE CITY OF MIAMI BEACH EXECUTIVE OFFICE 200 Alton Road MIAMI BEACH, FL 33139-6742 TELEPHONE: 305-532-6401 FAX: 305-674-8001 TOO 305-672-5501 ~ BOARD OF COMMISSIONERS CHARLES W. BURKETT. TV CHAJAMAN JONATHAN D BElOFF COMMISSIONER STEveN E. CHAVKIN COMMJSSfONEFI MARIA BEATR/Z GUTIERREZ VICE CI-WRMAN RUTH Eo PAS1.REll COMMISSIONER LARRY P SHOEMAN eXECuTIVE DfRECTOR July 13, 2001 Mr. Miguel del CampilJo, Housing DiviSIOn Director Community/Economic Development Department City of Miami Beach 1700 Convention Center Drive Miami Beach, FL 33139 RE: CERTIFlCATE OF CONSISTENCY - CONSOLIDATED PLAN Dear Mr. Del Campillo: This letter is to inform your office of the most recent action taken at the Housing Authority of the City of Miami Beacb' S (HACOMB) Board of Commissioners meeting held July 12, 2001, whereby HACOMB's 2002-06 Annua1l5-Year Plan was amended. Attached is the amended section of the plan, located under Section B - Other PHA Goals and Objectives - Goal Four: Enhance the quality of life and self-sufficiency of our clients. Please note that the action taken by the Board will delete the entire first bullet point of Goal Four, which refers to the conversion of Rebecca Towers South to an assisted living facility. Also amended are pages 19 and 20 of the Agency Plan, which discuss Medicaid requirements for ALP-targeted units (language is deleted.) The HACOMB continues to await receipt of the above-referenced certification. Any assistance you can provide to facilitate timely execution of same would be greatly appreciated. Should you have any questions, please contact me at (305) 532-6401, Ext. 3032. Attachments cc: HACOMB Board U.S. Department of Housing and Urban Development Office of Public and Indian Housing PHA Plans 5 Year Plan for Fiscal Years 2002 - 2006 Annual Plan for Fiscal Year 2002 Housing Authority of the City of Miami Beach, Florida FL- 017 NOTE: THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE pm NOTICES HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 PHA Plan Agency Identification PHA Name: The Housing Authority of The City of Miami Beach PHA Number: FL- 017 PHA Fiscal Year Beginning: (July 1, 2001) Public Access to Information Information regarding any activities outlined in this plan can be obtained by contacting: (select all that apply) Main administrative office of the PHA Display Locations For PHA Plans and Supporting Documents The PHA Plans (including attachments) are available for public inspection at: (select all that apply) Main administrative office of the PHA Main administrative office of the local government (Community Development) PHA Plan Supporting Documents are available for inspection at: (select all that apply) Main business office of the PHA PHA Identification Section, Page 1 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 5-YEARPLAN PHA FISCAL YEARS 2001 - 2005 [24 CFR Part 903.5] A. Mission The Housing Authority ofthe City of Miami Beach's mission is to provide those in need with quality affordable housing in economically mixed setting while promoting resident self-sufficiency and fostering strong neighborhoods. B. Goals ::=jn~=~:~:~:~l~;:e~:;:~:y~~~:~~~~~~~~:~ . ideDiliyolhel' ~081s iliIdlor objill:tWes. Whether selectinglhe HOP:.sttggested abjOOtivesor thcir. own, · =:r~E;~t~~~r=EE~:::~~~~~~~or7S~~~. achieved.) PHAs should identifY these measures in the spaces t<:l the right {)f <:I{ bel<:lw the Slated objectives. Hun Strategic Goal: Increase the availability of decent, safe, and affordable housing. o PHA Goal: Expand the supply of assisted housing Objectives: o Apply for additional rental vouchers: o Reduce public housing vacancies: o Leverage private or other public funds to create additional housing opportunities: o Acquire or build units or developments o Other (list below) o PHA Goal: Improve the quality of assisted housing Objectives: o Improve public housing management: (pHAS score) o Improve voucher management: (SEMAP score) o Increase customer satisfaction: o Concentrate on efforts to improve specific management functions: (list; e.g., public housing finance; voucher unit inspections) o Renovate or modernize public housing units: o Demolish or dispose of obsolete public housing: o Provide replacement public housing: o Provide replacement vouchers: o Other: (list below) 5 Year Plan Page 1 HUD 50075 OMB Approval No: 2577~0226 Expires: 03/31/2002 o PHA Goal: Increase assisted housing choices Objectives: o Provide voucher mobility counseling: o Conduct outreach efforts to potential voucher landlords o Increase voucher payment standards o Implement voucher homeownership program: o Implement public housing or other homeownership programs: o Implement public housing site-based waiting lists: o Convert public housing to vouchers: o Other: (list below) Hun Strategic Goal: Improve community quality of life and economic vitality o PHA Goal: Provide an improved living environment Objectives: o Implement measures to deconcentrate poverty by bringing higher income public housing households into lower income developments: o Implement measures to promote income mixing in public housing by assuring access for lower income families into higher income developments: o Implement public housing security improvements: o Designate developments or buildings for particular resident groups (elderly, persons with disabilities) o Other: (list below) Hun Strategic Goal: Promote self-sufficiency and asset development of families and individuals o PHA Goal: Promote self-sufficiency and asset development of assisted households Objectives: o Increase the number and percentage of employed persons in assisted families: o Provide or attract supportive services to improve assistance recipients' employability: o Provide or attract supportive services to increase independence for the elderly or families with disabilities. o Other: (list below) Hun Strategic Goal: Ensure Equal Opportunity in Housing for all Americans 5 Year Plan Page 2 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/3112002 o PHA Goal: Ensure equal opportunity and affirmatively further fair housing Objectives: o Undertake affirmative measures to ensure access to assisted housing regardless of race, color, religion national origin, sex, familial status, and disability: o Undertake affirmative measures to provide a suitable living environment for families living in assisted housing, regardless of race, color, religion national origin, sex, familial status, and disability: o Undertake affirmative measures to ensure accessible housing to persons with all varieties of disabilities regardless of unit size required: o Other: (list below) Other PHA Goals and Objectives: (list below) Goal One: Become a high performing housing authority as measured by both PHAS and SEMAP by June 30, 2006. . Get the Section 8 Program off probation be August 1, 2001. . Clear all existing audit findings by June 30, 2003. . Be able to generate monthly budget to actual financial data by August 1, 2001. . Receive a finding-free audit for the fiscal year ending June 30, 2004. . Have all program areas become self-sustaining by the end of fiscal year 2003 unless otherwise specifically authorized by the Board of Commissioners. . Make the Fair Market Rents more reflective of current rents in Miami Beach by June 30, 2002. . Promote greater landlord participation in the Section 8 Program on an on-going basis. . Create, train and have operational a viable Resident Council consisting for both public housing and Section 8 residents by June 30, 2002. Goal Two: Complete the implementation of the Board approved Operational Improvement Plan by June 30, 2002. Goal Three: Create or partner in the creation of 200 new affordable rental and/or homeownership units by June 30, 2006. . All existing lots will either be constructed upon or sold by June 30, 2006. . Apply for any new competitive HUn funds for additional affordable housing, including vouchers. 5 Year Plan Page 3 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 . Engage in joint ventures or partnerships with both for-profit and not-for-profit entities to create additional affordable housing opportunities by June 30, 2003. . Open the new Single Parent Family Housing resource Center by June 30, 2003. Goal Four: Enhance the quality of life and self-sufficiency of our clients. . Create and sustain an on-site office for the Department of Children and Families (state) in Rebecca Towers by August 31, 2001. . Create four new supportive services either internally or through partnerships each year for the next five years. 5 Year Plan Page 4 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Annual PHA Plan PHA Fiscal Year 2001 [24 CFR Part 903.7] i.~nnuaIPlan TvUe:... ............................. ...................... ......................................... ~~wljl~1l~iffiAii4~'f\lll#m~R~W!!t~i...i...ti........ . ~ Standard Plan o Troubled Agency Plan ii. Executive Summary of the Annual PHA Plan ~:~;aP~;~~~~ftheuif6rim1ii~nin the Annuai Plait; iricll1din~highllghts miilljjlirinitiailVes .. anddi,stretionarypolicles the PH!\, has InclUded in the ArinujjlPla.il. .. . . .. This is not required according to HUD Notices. iii. Annual Plan Table of Contents [24 CFR Part 903.7 9 (r)1 Provide a table of contents for the Annual Plan, including attachments, and a list of supporting documents available for public inspection. Table of Contents Annual Plan 1. Executive Summary II. Table of Contents \. Housing Needs 2. Financial Resources 3. Policies on Eligibility, Selection and Admissions 4. Rent Determination Policies 5. Operations and Management Policies 6. Grievance Procedures 7. Capital Improvement Needs 8. Demolition and Disposition 9. Designation of Housing 10. Conversions of Public Housing 11. Homeownership 12. Community Service Programs \3. Crime and Safety 14. Pets (Inactive for January I PHAs) 15. Civil Rights Certifications (included with PHA Plan Certifications) 16. Audit 17. Asset Management Table Library Page # 5 5 8 15 16 26 30 31 32 34 35 36 37 39 42 44 45 45 45 5 18. Other Information Attachments 46 Required Attachments: o Admissions Policy for Deconcentration -Not required because we are all elderly o FY 2001 Capital Fund Program Annual Statement o Most recent board-approved operating budget (Required Attachment for PHAs that are troubled or at risk of being designated troubled ONLY) Optional Attachments: ~ PHA Management Organizational Chart - FL017aOl o FY 2001 Capital Fund Program 5 Year Action Plan ~ Public Housing Drug Elimination Program (PHDEP) Plan - FL017bOl ~ Comments of Resident Advisory Board or Boards (must be attached ifnot included in PHA Plan text) - FL017cOl ~ Other (List below, providing each attachment name) Substantial Deviation Definition - FL017dOl Membership ofthe Resident Advisory Board - FL017eOl Resident Commissioner - FL017fOl Statement of Progress on meeting goals and objectives - FL017g01 Pet Policy - FL017hOl Community Service Summary - not required due to elderly/disabled only - List of Supportinl( Documents Available for Review Applicable Supporting Document Applicable Plan & Component On Display XX PHA Plan Certifications of Compliance with the PHA Plans 5 Year and Annual Plans and Related Regulations XX StatelLocal Government Certification of Consistency wilh 5 Year and Annual Plans the Consolidared Plan XX Fair Housing Documentation: 5 Year and Annual Plans Records reflecting that the PHA has examined its programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available, and worked or is working 6 Table Library List of Supportinl!: Documents Available for Review Applicahle Supporting Document Applicable Plan & Component On Disolav with local jurisdictions to implement any of the jurisdictions' initiatives to affirmatively further fair housing that reQuire Ihe PHA's involvement. XX Consolidated Plan for Ihe jurisdictiou/s in which Ihe PHA is Annual Plan: located (which includes the Analysis of Impediments to Fair Housing Needs Housing Choice (AI))) and any additional backup data to support statement of housing needs in Ihe iurisdiction XX Most recent board-approved operating budget for Ihe public Annual Plan: housing program Financial Resources; XX Public Housing Admissions and (Continued) Occupancy Annual Plan: Eligibility, Policy (A&O), which includes the Tenant Selection and Selection, and Admissions Assignment Plan [TSAP] Policies XX Section 8 Administrative Plan Annual Plan: Eligibility, Selection, and Admissions Policies N/A Public Housing Deconcentration and Income Mixing Annual Plan: Eligibility, Documentation: Selection, and Admissions l. PHA board certifications of compliance wilh Policies deconcentration requirements (section l6(a) oflhe US Housing Act of 1937, as implemented in the 2/18/99 Quality Housing and Work Responsibility Act Initial Guidance; Notice and any further HUD guidance) and 2. Documentation of Ihe required deconcentration and income mixing analvsis XX Public housing rent determination policies, including the Annual Plan: Rent methodology for setting public housing flat rents Determination check here if included in the public housing A& 0 Policy XX Schedule of flat rents offered at each public housing Annual Plan: Rent development Determination ~ check here if included in Ihe public housing A& 0 Policy XX Section 8 rent determination (payment standard) policies Annual Plan: Rent ~ check here ifincluded in Section 8 Determination Administrative Plan XX Public housing management and maintenance policy Annual Plan: Operations documents, including policies for the prevention or and Maintenance eradication of pest infestation (including cockroach infestation) XX Public housing grievance procedures Annual Plan: Grievance ~ check here if included in Ihe public housing Procedures A & 0 Policy XX Section 8 informal review and hearing procedures Annual Plan: Grievance ~ check here if included in Section 8 Procedures Administrative Plan XX The HUD-annroved Capital Fund/Comprehensive Grant Annual Plan: Canital Needs 7 Table Library List of Supportinl!: Documents Available for Review Applicable Supporting Document Applicable Plan & Component On Disnlav Program Annual Statement (HUD 52837) for Ihe active. ~rant vear XX Most recent ClAP Budget/Progress Report (HUD 52825) for Annual Plan: Capital Needs anv active ClAP grant XX Most recent, approved 5 Year Action Plan for Ihe Capital Annual Plan: Capital Needs Fund/Comprehensive Grant Program, if not included as an attachment (nrovided at PHA ontion) Approved HOPE VI applications or, if more recent, Annual Plan: Capital Needs approved or submitted HOPE VI Revitalization Plans or any other approved nroposal for development of public housing Approved or submitted applications for demolition and/or Annual Plan: Demolition disposition of public housin~ and Disposition Approved or submitted applications for designation of Annual Plan: Designation of public housin~ (Desi~nated Housin~ Plans) Public Housing Approved or submitted assessments of reasonable Annual Plan: Conversion of revitalization of public housing and approved or submitted Public Housing conversion plans prepared pursuant to section 202 oflhe 1996 HUD Appronriations Act Approved or submitted public housing homeownership Annual Plan: programs/plans Homeownership Policies governing any Section 8 Homeownership program Annual Plan: o check here if included in the Section 8 Homeownership Administrative Plan Any cooperative agreement between the PHA and Ihe T ANF Annual Plan: Community a~encv Service & Self-Sufficiency XX FSS Action Planls for public housing and/or Section 8 Annual Plan: Community Service & Self-Sufficiency Most recent self-sufficiency (ED/SS, TOP or ROSS or other Annual Plan: Community resident services ~rant) ~rant nrogram renorts Service & Self-Sufficiency XX The most recent Public Housing Drug Elimination Program Annual Plan: Safety and (pHEDEP) semi-annual perfonnance report for any open Crime Prevention grant and most recently submitted PHDEP application (pHDEP Plan) XX The most recent fiscal year audit of Ihe PHA conducted Annual Plan: Annual Audit under section 5(h)(2) ofthe U.S. Housing Act of 1937 (42 U. S.C. l437c(h)), the results of that audit and the PHA's response to anv findings Troubled PHAs: MOA/Recoverv Plan Troubled PHAs Other supporting documents (optional) (speciJ'y as needed) (list individuallv; use as manv lines as necess"rv) 1. Statement of Housinl!: Needs [24 CFR Part 903.7 9 (a)] 8 Table Library ~~:::~~~:~~:~:~~:~ ~::eC~::;;h:~~~j:~~:;;;~~~t:~~ctii>n;.3ildIor . other data livilila1)le to the PHA, provide a Statement of the !t<:lusingneeds in the juriSdiction by . . . compleriogthe follOwing table, In the "Over3Il'~ Needs rol\lll1ll, provide the estimated nuniber. of renter families tbat have hoosing needs,. FOr the remaining characteristics, rate theimpact of that factor on the housing needs for each fainily tjIpe,. from 1 to 5, with. 1 being "no impact" ami 5. being '~severe impaGt." Use ~ A to indicate that nti information is ava/laNe upon whi()h the PHA can make thUl assessment: Housing Needs of Families in the Jurisdiction by Family Tpe Family Type Overall Afford- Supply Quality Access- Size Loca- ability ibilitv tion Income <= 30% 12,356 5 5 3 4 4 5 of AMI Income >30% but 6.623 5 5 3 4 4 5 <=50% of AMI Income >50% but 6,625 4 4 3 4 4 5 <80% of AMI Elderlv 11,288 4 5 3 4 4 5 Families with N/A 5 4 3 4 4 5 Disabilities Black 938 3 3 3 4 4 5 Hispanic 13,077 4 4 3 4 4 5 What sources of information did the PHA use to conduct this analysis? (Check all that apply; all materials must be made available for public inspection.) X HUD Data Tables B. Housing Needs of Families on the Public Housing and Section 8 Tenant- Based Assistance Waiting Lists.. . . ......... .......................... .......................... Housing Needs of Families on the Waiting List 9 Table Library Housing Needs of Families on the Waiting List Waiting list type: ( select one) o Section 8 tenant-based assistance ~ Public Housing o Combined Section 8 and Public Housing o Public Housing Site-Based or sub-jurisdictional waiting list (optional) Ifused, identi which develo ment/sub'urisdiction: # offarnilies % of total families Annual Turnover Waitin list total 30 Extremely low 30 income <=30% AMI Very low income N/A (>30% but <=50% AMI Low income N/A (>50% but <80% AMI Families with N/A children Elder! families 24 80% Families with 19 63.33% Disabilities Ethnicity Hispanic 28 93.33% Ethnicity Non- 2 6.66% His anic Race White 30 100% Race Black N/A Race Asian N/A Race Indian N/A Characteristics by Bedroom Size (public Housing On! OBR IBR 2BR 3 BR 9 17 4 o 30.00% 56.66% 13.33% o 4 6 2 10 Table Library Housing Needs of Families on the Waiting List 4BR 0 0 5BR 0 0 5+BR 0 0 Is the waiting list closed (select one)? 0 No i:8] Yes If yes: How long has it been closed (# of months)? 36 Does the PHA expect to reopen the list in the PHA Plan year? 0 No i:8] Yes Does the PHA permit specific categories offamilies onto the waiting list, even if generally closed? i:8] No 0 Yes B. Housing Needs of Families on the Public Housing and Section 8 Tenant- Based Assistance Lists Housing Needs of Families on the Waiting List Waiting list type: (select one) i:8] Section 8 tenant-based assistance o Public Housing o Combined Section 8 and Public Housing o Public Housing Site-Based or sub-jurisdictional waiting list (optional) Ifused, identi which develo ment/sub'urisdiction: # offamilies % of total families Waitin list total 859 Extremely low 858 income <=30% AMI Very low income I 0.11% (>30% but <=50% AMI Low income N/A (>50% but <80% AMI Families with Unknown children Elder! families Unknown Families with 144 16% Disabilities 11 Table Library Housing Needs of Families on the Waiting List Ethnicity Hispanic 469 54.59% Ethnicity Non- 390 45.40% His anic Race White 513 59.72% Race Black 344 40.04% Race Indian 2 0.2% Race Asian N/A Characteristics by Bedroom Size Section 8 OBR IBR 2BR 3BR 4BR 5BR 5+BR Is the waiting list closed (select one)? If yes: Yes How long has it been closed (# of months)? 14 Does the PHA expect to reopen the list in the PHA Plan year? [:gJ No 0 Yes Does the PHA permit specific categories offamilies onto the waiting list, even if enerall closed? 0 No [:gJ Yes - (1) Stratel!:ies Need: Shortage of affordable housing for all eligible populations Strategy 1. Maximize the number of affordable units available to the PHA within its current resources by: 12 Table Library ~ ~ ~ o o ~ ~ ~ ~ ~ o Employ effective maintenance and management policies to minimize the number of public housing units off-line Reduce turnover time for vacated public housing units Reduce time to renovate public housing units Seek replacement of public housing units lost to the inventory through mixed finance development Seek replacement of public housing units lost to the inventory through section 8 replacement housing resources Maintain or increase section 8 lease-up rates by establishing payment standards that will enable families to rent throughout the jurisdiction Undertake measures to ensure access to affordable housing among families assisted by the PHA, regardless of unit size required Maintain or increase section 8 lease-up rates by marketing the program to owners, particularly those outside of areas of minority and poverty concentration Maintain or increase section 8 lease-up rates by effectively screening Section 8 applicants to increase owner acceptance of program Participate in the Consolidated Plan development process to ensure coordination with broader community strategies Other (list below) ~ ~ ~ o Apply for additional section 8 units should they become available Leverage affordable housing resources in the community through the creation of mixed - finance housing Pursue housing resources other than public housing or Section 8 tenant-based assistance. Other: (list below) Need: Specific Family Types: Families at or below 30% of median ~ ~ o ~ o 1: available assistance to families at or below 30 % of AMI Exceed HUD federal targeting requirements for families at or below 30% of AMI in public housing Exceed HUD federal targeting requirements for families at or below 30% of AMI in tenant-based section 8 assistance Employ admissions preferences aimed at families with economic hardships Adopt rent policies to support and encourage work Other: (list below) 13 Table Library Need: Specific Family Types: Families at or below 50% of median available assistance to families at or below 50% of AMI o Employ admissions preferences aimed at families who are working o Adopt rent policies to support and encourage work o Other: (list below) Need: Specific Family Types: The Elderly ~ ~ o Seek designation of public housing for the elderly Apply for special-purpose vouchers targeted to the elderly, should they become available Other: (list below) Need: Specific Family Types: Families with Disabilities .~tr~t~.~ ...1.: ...'f.~r~.~t.. ~y~il~~l~~~~is!.~~~~. t.o. ]<'~~!Iies ..~it.~.~i~~.~ilitie~~..... $~l~~!!WiitmiPlyi/... .... ..... . . ........ ............. ..... ......... .... ... .... ........ ...... ....... .. o ~ ~ ~ o Seek designation of public housing for families with disabilities Carry out the modifications needed in public housing based on the section 504 Needs Assessment for Public Housing Apply for special-purpose vouchers targeted to families with disabilities, should they become available Affirmatively market to local non-profit agencies that assist families with disabilities Other: (list below) Need: Specific Family Types: Races or ethnicities with disproportionate housing needs Strategy 1: Increase awareness of PHA resources among families of races and ethnicities with needs: ~ o Affirmatively market to races/ethnicities shown to have disproportionate housing needs Other: (list below) S!ra!~.~..~.~.......~.?~.~~~!..~.~!iyi.ti~~.!.?.~f!ir~.~!!y~ly.[~n~.~r..[~ir..~?~~i.n~................. $iil~@iiI1t):i#tjjpplyi. ..... . ... ... . . .. .. . ... 14 Table Library ~ ~ o Counsel section 8 tenants as to location of units outside of areas of poverty or minority concentration and assist them to locate those units Market the section 8 program to owners outside of areas of poverty Iminority concentrations Other: (list below) Other Housing Needs & Strategies: (list needs and strategies below) (2) Reasons for Selectin2 Strate2ies Of the factors listed below, select all that influenced the PHA's selection of the strategies it will pursue: ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ o Funding constraints Staffing constraints Limited availability of sites for assisted housing Extent to which particular housing needs are met by other organizations in the community Evidence of housing needs as demonstrated in the Consolidated Plan and other information available to the PHA Influence of the housing market on PHA programs Community priorities regarding housing assistance Results of consultation with local or state government Results of consultation with residents and the Resident Advisory Board Results of consultation with advocacy groups Other: (list below) 2. Statement of Financial Resources [~~SI'1t P~9?}}9(b)] Financial Resonrces: Planned Sources and Uses Planned $ Planned Uses 447,217 273,508 N/A 15 Table Library d) HOPE VI Demolition e) Annual Contributions for Section 8 Tenant-Based Assistance f) Public Housing Drug Elimination Program (including any Technical Assistance funds) g) Resident Opportunity and Se]f- Sufficien Grants h) Communi Develo ment Block Grant i) HOME Olher Federal Grants (list below) Financial Resources: Planned Sources and Uses Planned $ N/A 13,225,880 N/A Sources 49,138 N/A N/A o 3. Public Housing Dwelling Rental Income 346,380 P. H. Operations 4. Other income list below) Interest Income Misc. Income Section 8 Interest Income 4. Non-federal sources list below) ESG Ci of Miami Beach 4,000 8,200 2,000 P. H. 0 erations P. H. erations Section 8 0 erations 10,340 Rent Su lement Total resources 14,364,663 3. PHA Policies Goveminl!: Elil!:ibilitv. Selection. and Admissions [24 CFR Part 903.7 9 (c)] ~~~M~~~fE~;;~I~~tllltmm!$il*'P\if1t\~li~IDli~i-iiiili{NlImwil;IQ~Qmhl~~t1@mP9P~iit~$,;. (1) Elil!:ibilitv a. When does the PHA verify eligibility for admission to public housing? (select all that apply) I2?J When families are within a certain number of being offered a unit: (state number) - 10 16 Table Library o When families are within a certain time of being offered a unit: (state time) o Other: (describe) b. Which non-income (screening) factors does the PHA use to establish eligibility for admission to public housing (select all that apply)? ~ Criminal or Drug-related activity ~ Rental history o Housekeeping ~ Other (describe) Credit Report c. ~ Yes 0 No: d. ~ Yes 0 No: e. 0 Yes ~ No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? Does the PHA request criminal records from State law enforcement agencies for screening purposes? If local records require it. Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCIC- authorized source) (Z)Waitin2 List Or2anization a. Which methods does the PHA plan to use to organize its public housing waiting list (select all that apply) ~ Community-wide list o Sub-jurisdictional lists o Site-based waiting lists o Other (describe) b. Where may interested persons apply for admission to public housing? o PHA main administrative office o PHA development site management office ~ Other (list below) A large public facility that will be listed in advertisements announcing the availability of public housing. c. If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each of the following questions; if not, skip to subsection (3) Assignment 1. How many site-based waiting lists will the PHA operate in the coming year?O 2. 0 Yes 0 No: Are any or all of the PHA's site-based waiting lists new for the upcoming year (that is, they are not part of a previously-HOD- approved site based waiting list plan)? If yes, how many lists? 17 Table Library 3.0 Yes 0 No: May families be on more than one list simultaneously If yes, how many lists? 4. Where can interested persons obtain more information about and sign up to be on the site-based waiting lists (select all that apply)? o PHA main administrative office o All PHA development management offices o Management offices at developments with site-based waiting lists o At the development to which they would like to apply o Other (list below) (3) Assie:nment a. How many vacant unit choices are applicants ordinarily given before they fall to the bottom of or are removed from the waiting list? (select one) ~ One o Two o Three or More b. ~ Yes 0 No: Is this policy consistent across all waiting list types? c. If answer to b is no, list variations for any other than the primary public housing waiting listls for the PHA: (4) Admissions Preferences a. Income targeting: ~ Yes 0 No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 40% of all new admissions to public housing to families at or below 30% of median area income? b. Transfer policies: In what circumstances will transfers take precedence over new admissions? (list below) ~ Emergencies ~ Overhoused ~ Underhoused ~ Medical justification ~ Administrative reasons determined by the PHA (e.g., to permit modernization work) o Resident choice: (state circumstances below) o Other: (list below) , 18 Table Library c. Preferences 1. ~ Yes 0 No: Has the PHA established preferences for admission to public housing (other than date and time of application)? (If "no" is selected, skip to subsection (5) Occupancy) 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences: o Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) o Victims of domestic violence o Substandard housing o Homelessness o High rent burden (rent is > 50 percent of income) Other preferences: (select below) ~ Working families and those unable to work because of age or disability who live or work in Miami Beach ~ Veterans and veterans' families who live or work in Miami Beach ~ Residents who live and/or work in the jurisdiction ~ Those enrolled currently in educational, training, or upward mobility programs who live or work in Miami Beach o Households that contribute to meeting income goals (broad range of incomes) o Households that contribute to meeting income requirements (targeting) o Those previously enrolled in educational, training, or upward mobility programs o Victims of reprisals or hate crimes 3. If the PHA will employ admissions preferences, please prioritize by placing a "I" in the space that represents your first priority, a "2" in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use "I" more than once, "2" more than once, etc. 2 Date and Time Former Federal preferences: Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) Victims of domestic violence Substandard housing 19 Table Library Homelessness High rent burden Other preferences (select all that apply) 1 Working families and those unable to work because of age or disability 1 Veterans and veterans' families I Residents who live and/or work in the jurisdiction I Those enrolled currently in educational, training, or upward mobility programs o Households that contribute to meeting income goals (broad range of incomes) o Households that contribute to meeting income requirements (targeting) o Those previously enrolled in educational, training, or upward mobility programs o Victims of reprisals or hate crimes 4. Relationship of preferences to income targeting requirements: o The PHA applies preferences within income tiers ~ Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements (5) Occunancv a. What reference materials can applicants and residents use to obtain information about the rules of occupancy of public housing (select all that apply) ~ The PHA-resident lease ~ The PHA's Admissions and (Continued) Occupancy policy ~ PHA briefing seminars or written materials o Other source (list) b. How often must residents notify the PHA of changes in family composition? all that apply) o At an annual reexamination and lease renewal ~ Any time family composition changes o At family request for revision o Other (list) (select (6) Deconcentration and Income Mixinl! Not applicable - all elderly/disabled 20 Table Library a. 0 Yes 0 No: Did the PHA's analysis of its family (general occupancy) developments to determine concentrations of poverty indicate the need for measures to promote deconcentration of poverty or income mixing? b. 0 Yes X No: Did the PHA adopt any changes to its admissions policies based on the results ofthe required analysis of the need to promote deconcentration of poverty or to assure income mixing? c. If the answer to b was yes, what changes were adopted? (select all that apply) o Adoption of site-based waiting lists If selected, list targeted developments below: o Employing waiting list "skipping" to achieve deconcentration of poverty or income mixing goals at targeted developments If selected, list targeted developments below: o Employing new admission preferences at targeted developments If selected, list targeted developments below: o Other (list policies and developments targeted below) d. 0 Yes 0 No: Did the PHA adopt any changes to other policies based on the results of the required analysis of the need for deconcentration of poverty and income mixing? e. If the answer to d was yes, how would you describe these changes? (select all that apply) o o o o o Additional affirmative marketing Actions to improve the marketability of certain developments Adoption or adjustment of ceiling rents for certain developments Adoption of rent incentives to encourage deconcentration of poverty and income- mnang Other (list below) f Based on the results of the required analysis, in which developments will the PHA make special efforts to attract or retain higher-income families? (select all that apply) o Not applicable: results of analysis did not indicate a need for such efforts o List (any applicable) developments below: g. Based on the results of the required analysis, in which developments will the PHA make special efforts to assure access for lower-income families? (select all that apply) 21 Table Library o Not applicable: results of analysis did not indicate a need for such efforts o List (any applicable) developments below: B. Section 8 :::=~?!:P~':~~~;:l~=:=~~~~sns~~~::~P:n:::::;~~~t~~~7:;:::'..... · lUmstlUlce program. (vouehers; and until eompletelymerged bitCl the. voucher prl)jjralll. wrtifiu!es). (1) Elil!ibilitv a. What is the extent of screening conducted by the PHA? (select all that apply) ~ Criminal or drug-related activity only to the extent required by law or regulation o Criminal and drug-related activity, more extensively than required by law or regulation o More general screening than criminal and drug-related activity (list factors below) o Other (list below) b. ~ Yes 0 No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? c. ~ Yes 0 No: Does the PHA request criminal records from State law enforcement agencies for screening purposes? If warranted. d.D Yes ~ No: Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCIC- authorized source) e. Indicate what kinds of information you share with prospective landlords? (select all that apply) o Criminal or drug-related activity o Other (describe below) (2) Waitinl! List Orl!anization a. With which of the following program waiting lists is the section 8 tenant-based assistance waiting list merged? (select all that apply) o None o Federal public housing ~ Federal moderate rehabilitation ~ Federal project-based certificate program o Other federal or local program (list below) 22 Table Library b. Where may interested persons apply for admission to section 8 tenant-based assistance? (select all that apply) ~ PHA main administrative office o Other (list below) (3) Search Time a. ~ Yes 0 No: Does the PHA give extensions on standard 60-day period to search for a unit? If yes, state circumstances below: Will give 2 30-day extensions if they can show they have been unsuccessful in finding a unit. (4) Admissions Preferences a. Income targeting ~ Yes 0 No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 75% of all new admissions to the section 8 program to families at or below 30% of median area income? b. Preferences I. ~ Yes 0 No: Has the PHA established preferences for admission to section 8 tenant-based assistance? (other than date and time of application) (if no, skip to subcomponent (5) Special purpose section 8 assistance programs) 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences o Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) o Victims of domestic violence o Substandard housing o Homelessness o High rent burden (rent is > 50 percent of income) Other preferences (select all that apply) ~ Working families and those unable to work because of age or disability and live or work in Miami Beach ~ Veterans and veterans' families and live or work in Miami Beach 23 Table Library ~ ~ o o o o o Residents who live and/or work in your jurisdiction Those enrolled currently in educational, training, or upward mobility programs and live or work in Miami Beach Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements (targeting) Those previously enrolled in educational, training, or upward mobility programs Victims of reprisals or hate crimes Other preference(s) (list below) 3. If the PHA will employ admissions preferences, please prioritize by placing a "I" in the space that represents your first priority, a "2" in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use" I" more than once, "2" more than once, etc. 2 Numerical Selection order-Lottery Former Federal preferences Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) Victims of domestic violence Substandard housing Homelessness High rent burden Other preferences (select all that apply) I Working families and those unable to work because of age or disability who live or work in Miami Beach I Veterans and veterans' families who live or work in Miami Beach I Residents who live and/or work in your jurisdiction I Those enrolled currently in educational, training, or upward mobility programs who live or work in Miami Beach o Households that contribute to meeting income goals (broad range of incomes) o Households that contribute to meeting income requirements (targeting) o Those previously enrolled in educational, training, or upward mobility programs o Victims of reprisals or hate crimes o Other preference(s) (list below) 4. Among applicants on the waiting list with equal preference status, how are applicants selected? (select one) Date and time of application X Drawing (lottery) or other random choice technique 24 Table Library 5. If the PHA plans to employ preferences for "residents who live and/or work in the jurisdiction" (select one) ~ This preference has previously been reviewed and approved by HUD o The PHA requests approval for this preference through this PHA Plan 6. Relationship of preferences to income targeting requirements: (select one) o The PHA applies preferences within income tiers ~ Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements (5) Special Purpose Section 8 Assistance Prol!rams a. In which documents or other reference materials are the policies governing eligibility, selection, and admissions to any special-purpose section 8 program administered by the PHA contained? (select all that apply) ~ The Section 8 Administrative Plan ~ Briefing sessions and written materials o Other (list below) b. How does the PHA announce the availability of any special-purpose section 8 programs to the public? ~ Through published notices o Other (list below) 4. PHA Rent Determination Policies [24 CFR Part 903.79 (d)] (1) Income Based Rent Policies . . :~~en:er::~i:o:i=:::~=~g::;~::::::~~~~~~~gi~:=~s:an:.... a. Use of discretionary policies: (select one) 25 Table Library ~ The PHA will not employ any discretionary rent-setting policies for income based rent in public housing. Income-based rents are set at the higher of30% of adjusted monthly income, 10% of unadjusted monthly income, the welfare rent, or minimum rent (less HUD mandatory deductions and exclusions). (If selected, skip to sub- component (2)) ---or--- o The PHA employs discretionary policies for determining income based rent (If selected, continue to question b.) b. Minimum Rent I. What amount best reflects the PHA's minimum rent? ( select one) ~ $0 o $1-$25 o $26-$50 2.0 Yes ~ No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? 3. If yes to question 2, list these policies below: c. Rents set at less than 30% than adjusted income I. 0 Yes ~ No: Does the PHA plan to charge rents at a fixed amount or percentage less than 30% of adjusted income? 2. If yes to above, list the amounts or percentages charged and the circumstances under which these will be used below: d. Which of the discretionary (optional) deductions and/or exclusions policies does the PHA plan to employ (select all that apply) o For the earned income of a previously unemployed household member o For increases in earned income o Fixed amount (other than general rent-setting policy) If yes, state amount/s and circumstances below: o Fixed percentage (other than general rent-setting policy) If yes, state percentage/s and circumstances below: 26 Table Library o o o o o For household heads For other family members For transportation expenses For the non-reimbursed medical expenses of non-disabled or non-elderly families Other (describe below) e. Ceiling rents \. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income) (select one) o Yes for all developments DYes but only for some developments o No 2. For which kinds of developments are ceiling rents in place? (select all that apply) o For all developments o For all general occupancy developments (not elderly or disabled or elderly only) o For specified general occupancy developments o For certain parts of developments; e.g., the high-rise portion o For certain size units; e.g., larger bedroom sizes o Other (list below) 3. Select the space or spaces that best describe how you arrive at ceiling rents (select all that apply) o Market comparability study o Fair market rents (FMR) o 95th percentile rents o 75 percent of operating costs o 100 percent of operating costs for general occupancy (family) developments o Operating costs plus debt service o The "rental value" of the unit o Other (list below) f Rent re-determinations: 27 Table Library 1. Between income reexaminations, how often must tenants report changes in income or family composition to the PHA such that the changes result in an adjustment to rent? (select all that apply) o Never o At family option IZI Any time the family experiences an income increase over $50 a month o Any time a family experiences an income increase above a threshold amount or percentage: (if selected, specif'y threshold)_ o Other (list below) g, 0 Yes IZI No: Does the PHA plan to implement individual savings accounts for residents (ISAs) as an alternative to the required 12 month disallowance of earned income and phasing in of rent increases in the next year? (2) Flat Rents 1. In setting the market-based flat rents, what sources of information did the PHA use to establish comparability? (select all that apply.) o The section 8 rent reasonableness study of comparable housing o Survey of rents listed in local newspaper IZI Survey of similar unassisted units in the neighborhood o Other (list/describe below) B. Section 8 Tenant-Based Assistance - a. What is the PHA's payment standard? (select the category that best describes your standard) o At or above 90% but belowlOO% ofPMR o 100% ofPMR IZI Above 100% but at or below 110% ofFMR X Above 110% ofPMR (ifHUD approved; describe circumstances below) 28 Table Library Will seek higher payment standards with HUD approval in the Plan Year. b. If the payment standard is lower than FMR, why has the PHA selected this standard? (select all that apply) o FMRs are adequate to ensure success among assisted families in the PHA's segment of the FMR area o The PHA has chosen to serve additional families by lowering the payment standard o Reflects market or submarket o Other (list below) c. If the payment standard is higher than FMR, why has the PHA chosen this level? (select all that apply) ~ FMRs are not adequate to ensure success among assisted families in the PHA's segment of the FMR area ~ Reflects market or submarket ~ To increase housing options for families o Other (list below) d. How often are payment standards reevaluated for adequacy? (select one) ~ Annually o Other (list below) e. What factors will the PHA consider in its assessment of the adequacy of its payment standard? (select all that apply) ~ Success rates of assisted families ~ Rent burdens of assisted families o Other (list below) (2) Minimum Rent a. What amount best reflects the PHA's minimum rent? (select one) ~ $0 o $1-$25 o $26-$50 b. 0 Yes ~ No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? (if yes, list below) 5. Operations and Manae:ement 29 Table Library [24 CFR Part 903.7 9 (e)] ~~~~i~~&~~;i"(l$;r~i~;m!!~tim#j~i!iliin;?'.'...'..i....... (select one) t8J An organization chart showing the PHA's management structure and organization is attached. o A brief description of the management structure and organization ofthe PHA follows: _.. .i:ill~t:il(ellIlV!l}tet1rj)lirjijlt$. ~'.. ... ... .pw;}i Program Name Units or Families Expected Served at Year Turnover Bel!inniDl~ Public Housing 200 2/mo. Section 8 Vouchers 2,100 3/mo. Section 8 Certificates 300 .5/mo. Section 8 Mod Rehab Special Purpose Section 8 CertificatesN ouchers (list individually) Public Housing Drug 200 NA Elimination Program (PHDEP) Other Federal Programs(list individuallv) Emergency Shelter 17 17 Grant C. Management and Maintenance Policies . . .. . .. ~:::~A~eP~~~~~::t~a~;=::::e~~:rn::~~~~~=~$ 30 Table Library public hoUsing,indulling. a ~SfuipnOhof:iriY imlilsnre.s tieCesSiiiy for lh~pieVentinn oreradfuatllin of pest i!lfe.station (Wliicl\ includes cOckroachinfustation) and the pOlicies governing Section 8 illanageltlent (I) Public Housing Maintenance and Management: (list below) Admission and Continued Occupancy Public Housing Maintenance and Management Personnel Policy Public Housing Maintenance Handbook (2) Section 8 Management: (list below) Section 8 Administrative Plan Section 8 Master Guidebook 6. PHA Grievance Procedures [24 CFR Part 903.7 9 (I)] ~~~i\~~P9m~ijl.l1!l#~#~~i~i'pm~!ii1/fn;$'~!ii'%i!i#~'r#4i!1~i\!#r~i#1!!iilli!i~#~~ii $~j#ih~f'Q!i!yrraA~iIDi~~~ifuj!g9iili@?tliq~iiP!1l;$'ii . ........ ....... ..... .. ....... ......... A. Public Housing 1.0 Yes IZl No: Has the PHA established any written grievance procedures in addition to federal requirements found at 24 CFR Part 966, Subpart B, for residents of public housing? If yes, list additions to federal requirements below: 2. Which PHA office should residents or applicants to public housing contact to initiate the PHA grievance process? (select all that apply) IZl PHA main administrative office o PHA development management offices o Other (list below) B. Section 8 Tenant-Based Assistance I. 0 Yes IZl No: Has the PHA established informal review procedures for applicants to the Section 8 tenant-based assistance program and informal hearing procedures for families assisted by the Section 8 tenant-based assistance program in addition to federal requirements found at 24 CFR 982? 31 Table Library If yes, list additions to federal requirements below: 2. Which PHA office should applicants or assisted families contact to initiate the informal review and informal hearing processes? (select all that apply) [g] PHA main administrative office o Other (list below) i*~t.l~~~;;~~i~tiii~~~!'I1mlt:~%~~r~,iii!Wgi\P!l~!EI~19~mii~I ~lijp..\i!iiilillpQl\~jjt;m;IAlI9\ll~r!?fl'i\~ifu:i~\~mpI41~!ZA~~l\\ijltl@#qlil......... .. ... gS~Ji~p~:t~Iri[~d n~:~teaZmt;~~~:tt;:~:~aPitaJFll\\d Pti;gnini(CFl'), identuy~itaI . . ~~~:li~:=~~=e~~f!l~t:=::;:~:::=i:f:=:~i~~:~i::~~tOf . tables provided in\lle table libflU'y at (lte eM of the PHA Plari~late OR; at me l'HA's .;ption,by .. completing and attaching a pr;;perly up4;tledHUD-52837. Select one: o The Capital Fund Program Annual Statement is provided as an attachment to the PHA Plan at Attachment (state name) -or- [g] The Capital Fund Program Annual Statement is provided below: (if selected, copy the CFP Annual Statement from the Table Library and insert here) Component 7 Capital Fund Program Annual Statement Parts I, n, and n Annual Statement Capital Fund Program (CFP) Part I: Summary Capital Fund Grant Number 029 FFY of Grant Approval: 01/31/01 X Original Annual Statement 32 Table Library Line No. Summary by Development Account Total Estimated Cost I Total Non-CGP Funds 2 1406 Operations 3 1408 Manal!ement Improvements 4 1410 Administration $26,000 5 1411 Audit 6 1415 Liquidated Damages 7 1430 Fees and Costs 8 1440 Site Acauisition 9 1450 Site Improvement 10 1460 Dwelling Structures $242,011 II 1465.1 Dwelling Eauioment-Nonexoendable 12 1470 Nondwelling Structures \3 1475 Nondwelling Equioment 14 1485 Demolition 15 1490 Reolacement Reserve 16 1492 Movinl! to Work Demonstration 17 1495.1 Relocation Costs 18 1498 Mod Used for Develooment 19 1502 Contingencv 20 Amount of Annual Grant(Sum ofIines 2-19) $273,508 21 Amount of line 20 Related to LBP Activities 22 Amount ofline 20 Related to Section 504 Comoliance 23 Amount ofline 20 Related to Securitv 24 Amount ofline 20 Related to Energy Conservation $190,000 Measures Annual Statement Capital Fund Program (CFP) Part IT: Supporting Table Development General Description of Major Work Development Total NumberIName Categories Account Estimated HA-Wide Activities Number Cost FL 017, Rebecca Administration- Partial salary of Facilities 1410 $26,000 33 Table Library Towers South Manager u Site Improvements- Install automatic $8,500 security gates at parking entranceway. 1450 Install automatic security camera & $8,500 communication system in building entranceway areas. u Dwellinlt Structures- Test/ service 1460 $ 6,011 primary electrical switch gear and major electrical panels (once every five yrs.) Repair 30 window ledges u $22,500 Install GFI outlets in bathrooms & " kitchens $11,997 Replace windows with new double pane " $190,000 energy saving units 34 Table Library Annual Statement Capital Fund Program (CFP) Part ill: Implementation Schedule Development All Funds Obligated All Funds Expended Number/Name (Quarter Ending Date) (Quarter Ending Date) HA-Wide Activities FL 017- Rebecca 09/30/01 12/31/02 Towers South 35 Table Library Optional Table for 5-Year Action Plan for Capital Fund (Component 7) Complete one table for each development in which work is planned in Ihe next 5 PHA fiscal years. Complete a table for any PHA-wide physical or management improvements planned in the next 5 PHA fiscal year. Copy this table as many times as necessary. Note: PHAs need not include information from Year One of the 5-Year cycle, because this information is included in the Capital Fund Program Annual Statement. Development Nnmber o tional 5- Year Action Plan Tables Development Name Number (or indicate PHA wide) Vacant Units 0/0 Vacancies in Development Description of Needed Physical Improvements or Management 1m rovements Estimated Cost Planned Start Date A Fiscal Year Total estimated cost over next 5 ears 36 Table Library xx INSERT ANNUAL PLAN HERE xx (2) O\>tional 5- Year Action Plan ~1~~~~:~;~~~~:!?::~2:;::~~:;=~;.=:~:::~:lcan a. ~ Yes 0 No: Is the PHA providing an optional5-Year Action Plan for the Capital Fund? (if no, skip to sub-component 7B) b. If yes to question a, select one: o The Capital Fund Program 5- Y ear Action Plan is provided as an attachment to the PHA Plan at Attachment (state name -or- ~ The Capital Fund Program 5- Y ear Action Plan is provided below: (if selected, copy the CFP optional 5 Year Action Plan from the Table Library and insert here) 5 Year Action Plan PROPOSED CAPITAL IMPROVEMENTS Based on average physical improvement cost per year- $240,000 Tarl!eted CaDital ImDrovement Proiect- FYE 2002 . Automated Security Gates to Parking Lot(s) . Security camera & communication system to monitor building entry doors. . Repair 30 window ledges . Install GFI outlets in bathrooms & kitchens . Replace unit windows with new energy saving windows Tarl!eted CaDital ImDrovement Proiect- FYE's 2003-2005 2003 . Install hurricane barriers on exterior window openings 2004 . Pressure wash, repair cracks, paint/seal building exterior . Replace 50 thru-wall HV AC units. . Upgrade domestic water pumping and valve system 2006 . Replace interior hallway lighting w/florescent on levels 2-12 . Patch & paint all halls . Repair/paint elevator doors & jambs on each landing . Vent laundry rooms to exterior 37 Table Library . Replace celotex ceiling tiles . Air condition halls 2006 . Replace Central A/C building units (12) . Replace elevator mechanical room window A/C . Replace 33 thru-walI HV AC units . Replace 20 Ranges, 20 Refrigerators, & 20 H.W. Heaters . Replace 18 exhaust fans . Paint 40 interior dwelling units . Purchase/install new emergency generator & auto-transfer switch B. HOPE VI and Public Housing Development and Replacement Activities (Non-Capital Fund) o Yes ~ No: a) Has the PHA received a HOPE VI revitalization grant? (if no, skip to question c; if yes, provide responses to question b for each grant, copying and completing as many times as necessary) b) Status of HOPE VI revitalization grant (complete one set of questions for each grant) I. Development name: 2. Development (project) number: 3. Status of grant: (select the statement that best describes the current status) o o o o Revitalization Plan under development Revitalization Plan submitted, pending approval Revitalization Plan approved Activities pursuant to an approved Revitalization Plan underway o Yes ~ No: c) Does the PHA plan to apply for a HOPE VI Revitalization grant in the Plan year? If yes, list development name/s below: 38 Table Library k8J Yes 0 No: d) Will the PHA be engaging in any mixed-finance development activities for public housing in the Plan year? Under Consideration, not definite. If yes, list developments or activities below: This would be a new development DYes k8J No: e) Will the PHA be conducting any other public housing development or replacement activities not discussed in the Capital Fund Program Annual Statement? If yes, list developments or activities below: 8. Demolition and DisDosition [24 CFRPart9037 9(h)) .%ppli\ill!il!UY\W!iiimp~6~#(~i~q!#m~~i!ly'!l~~ii~nW:i~~\i#4W!%mID@iW!~~~~g;ir I. 0 Yes k8J No: Does the PHA plan to conduct any demolition or disposition activities (pursuant to section 18 of the U.S. Housing Act of 1937 (42 U.S.C. 1437p)) in the plan Fiscal Year? (If "No", skip to component 9; if"yes", complete one activity description for each development. ) 2. Activity Description o Yes 0 No: Has the PHA provided the activities description information in the optional Public Housing Asset Management Table? (If "yes", skip to component 9. If"No", complete the Activity Description table below.) DemolitionlDis osition Activi la. Development name: lb. Develo ment ro'ect number: 2. Activity type: Demolition Dis osition 0 3. Application status ( select one) Approved 0 Submitted, pending aEEroval 0 Planned a lication U 4. Date a lication a roved, submitted, or lanned for submission: DD/MMIYY s. Number of units affected: 6. Coverage of action (select one) o Part of the development o Total develo ment 7. Timeline for activity: a. Actual or roO ected start date of activit 39 Table Library b. Projected end date of activity: 9. Desie:nation of Public Housine: for Occunancy by Elderly Families or Families with Disabilities or Elderly Families and Families with Disabilities ii~;i~;:~lli1@!~;$~~~slmH!f:W'i~~lW!f~iii#NWf9~iimPt~!~il\i~~iffi'9#i........................ ... I. ~ Yes 0 No: Has the PHA designated or applied for approval to designate or does the PHA plan to apply to designate any public housing for occupancy only by the elderly families or only by families with disabilities, or by elderly families and families with disabilities or will apply for designation for occupancy by only elderly families or only families with disabilities, or by elderly families and families with disabilities as provided by section 7 ofthe U.S. Housing Act of 1937 (42 U.S.C. 1437e) in the upcoming fiscal year? (If"No", skip to component 10. If"yes", complete one activity description for each development, unless the PHA is eligible to complete a streamlined submission; PHAs completing streamlined submissions may skip to component 10.) 2. Activity Description DYes 0 No: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table? If"yes", skip to component 10. If "No", complete the Activity Description table below. Desi nation of Public Housin la. Development name: Rebecca Towers South lb. Develo ment ro'ect number: FL017-001 2. Designation type: Occupancy by only the elderly ~ Occupancy by families with disabilities 0 Occu anc b onl elderl families and families with disabilities 0 3. Application status (select one) Approved; included in the PHA's Designation Plan 0 Submitted, pending approval 0 Planned a lication ~ 4. Date this desi nation a roved, submitted, or lanned for submission: 5. If approved, will this designation constitute a (select one) ~ New Designation Plan o Revision of a reviousl -a roved Desi nation Plan? 40 Table Library 6. Number of units affected: 200 7. Coverage of action (select one) o Part of the development ~ Total development 10. Conversion of Public Housinl!: to Tenant-Based Assistance [24 CFR Part 903.7 9 (j)] ExemptionS from COInponeOt W;. sectionS ooiy PHAs are not required toromp1ete this ~ion. . . A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD FY 1996 HUD Appropriations Act 1. 0 Yes ~ No: Have any of the PHA's developments or portions of developments been identified by HOD or the PHA as covered under section 202 of the HOD FY 1996 HOD Appropriations Act? (If "No", skip to component II; if "yes", complete one activity description for each identified development, unless eligible to complete a streamlined submission. PHAs completing streamlined submissions may skip to component 11.) 2. Activity Description DYes 0 No: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table? If"yes", skip to component 11. If "No", complete the Activity Description table below. Conversion of Public Housin I a. Development name: lb. Develo ment ro'ect number: 2. What is the status of the required assessment? o Assessment underway o Assessment results submitted to HOD o Assessment results approved by HOD (if marked, proceed to next question) o Other (explain below) 3. 0 Yes 0 No: Is a Conversion Plan required? (If yes, go to block 4; ifno, go to block 5. 4. Status of Conversion Plan (select the statement that best describes the current status) o o o 41 Table Library U Activities pursuant to HOD-approved Conversion Plan underway 5. Description of how requirements of Section 202 are being satisfied by means other than conversion (select one) o Units addressed in a pending or approved demolition application (date submitted or approved: o Units addressed in a pending or approved HOPE VI demolition application (date submitted or approved: ) o Units addressed in a pending or approved HOPE VI Revitalization Plan (date submitted or approved: ) o Requirements no longer applicable: vacancy rates are less than 10 percent o Requirements no longer applicable: site now has less than 300 units o Other: (describe below) 11;1~~~~~~it~r;~~#~~I%~~~;~~~~~A.,;!~;~~~t,I~#g~;~f;i~;Jj';i;ii~lf~g;~~t;~~~~~Z;;' Ijj~;:;jl;.mr~~f$#~Mmj~@$jp,~.lI~!\.ttq;$lfiplf:~~;;Il~I'~;~;$;;1.9$iijg~~1;lIf!t~~~jl 11. Homeownershiu Prol!rams Administered bv the PHA [24 CFR Part 903.7 9 (k)] A. Public Housing Bii:$il.j;tiiiil$1Tiiill CQ~l1MSedtion 8! 9~ly Pat\$ are !iOr fiiilniiedto CoinpJet~ llA:....... ,..... . . I. 0 Yes [g] No: Does the PHA administer any homeownership programs administered by the PHA under an approved section 5(h) homeownership program (42 U.s.C. 1437c(h)), or an approved HOPE I program (42 US.C. 1437aaa) or has the PHA applied or plan to apply to administer any homeownership programs under section 5(h), the HOPE I program, or section 32 of the US. Housing Act of 1937 (42 US.C. 1437z-4). (If "No", skip to component lIB; if "yes", complete one activity description for each applicable program/plan, unless eligible to complete a streamlined submission due to small PHA or high performing PHA status. PHAs completing streamlined submissions may skip to component lIB.) 42 Table Library 2. Activity Description DYes 0 No: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table? (If "yes", skip to component 12. If "No", complete the Activity Description table below.) Public Housing Homeownership Activity Description Com lete one for each develo ment affected 1 a. Development name: Ib Develo ment ro'ect number: 2. Federal Program authority: o HOPE I o 5(h) o Turnkey III o Section 32 of the USHA of 1937 effective 10/1/99 3. Application status: (select one) o Approved; included in the PHA's Homeownership PlanlProgram o Submitted, pending approval o Plarmed a lication 4. Date Homeownership PlanlProgram approved, submitted, or planned for submission: DDIMMIYYY 5. Number of units affected: 6. Coverage of action: (select one) o Part of the development o Total develo ment B. Section 8 Tenant Based Assistance 1. 0 Y es ~ No: Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24 CFR part 982 ? (If "No", skip to component 12; if "yes", describe each program using the table below (copy and complete questions for each program identified), unless the PHA is eligible to complete a streamlined submission due to high performer status. High performing PHAs may skip to component 12.) 2. Program Description: a. Size of Program o Yes 0 No: Will the PHA limit the number of families participating in the section 8 homeownership option? 43 Table Library If the answer to the question above was yes, which statement best describes the number of participants? (select one) o 25 or fewer participants o 26 - 50 participants o 51 to 100 participants o more than 100 participants b. PHA-established eligibility criteria DYes 0 No: Will the PHA's program have eligibility criteria for participation in its Section 8 Homeownership Option program in addition to HUD criteria? If yes, list criteria below: 12. PHA Community Service and Self-sufficiency Pro!!rams 1_.{iill.llil~f~~I~I_il.'Iil_~II~(II~f~..~;%im#~~I,~,rrI A. PHA Coordination with the Welfare (TANF) Agency 1. Cooperative agreements: o Yes ~ No: Has the PHA has entered into a cooperative agreement with the TANF Agency, to share information and/or target supportive services (as contemplated by section 12(d)(7) of the Housing Act of 1937)? If yes, what was the date that agreement was signed? DD/MMNY 2. Other coordination efforts between the PHA and TANF agency (select all that apply) ~ Client referrals ~ Information sharing regarding mutual clients (for rent determinations and otherwise) ~ Coordinate the provision of specific social and self-sufficiency services and programs to eligible families o Jointly administer programs o Partner to administer a HUD Welfare-to-Work voucher program o Joint administration of other demonstration program ~ Other (describe) HACOMB will be leasing space to the TANF agency. B. Services and programs offered to residents and participants (I) General 44 Table Library a. Self-Sufficiency Policies Which, if any of the following discretionary policies will the PHA employ to enhance the economic and social self-sufficiency of assisted families in the following areas? (select all that apply) o Public housing rent determination policies o Public housing admissions policies o Section 8 admissions policies o Preference in admission to section 8 for certain public housing families I2<;J Preferences for families working or engaging in training or education programs for non-housing programs operated or coordinated by the PHA o Preference/eligibility for public housing homeownership option participation o Preference/eligibility for section 8 homeownership option participation o Other policies (list below) b. Economic and Social self-sufficiency programs I2<;J Yes 0 No: Does the PHA coordinate, promote or provide any programs to enhance the economic and social self-sufficiency of residents? (If "yes", complete the following table; if "no" skip to sub-component 2, Family Self Sufficiency Programs. The position of the table may be altered to facilitate its use. ) volunteer volunteer volunteer 45 Table Library (2) Familv Self Sufficiency DrOl!ram/s Required Number of Participants start of FY 2000 Estimate Public Housing Section 8 72 60 (02/01/01) b. 0 Yes IX1 No: If the PHA is not maintaining the minimum program size required by HUD, does the most recent FSS Action Plan address the steps the PHA plans to take to achieve at least the minimum program size? If no, list steps the PHA will take below: Document how many have graduated since QHWRA. HACOMB believes this will put us in compliance. C. Welfare Benefit Reductions I. The PHA is complying with the statutory requirements of section 12(d) of the U.S. Housing Act of 1937 (relating to the treatment of income changes resulting from welfare program requirements) by: (select all that apply) IX1 Adopting appropriate changes to the PHA's public housing rent determination policies and train staff to carry out those policies IX1 Informing residents of new policy on admission and reexamination IX1 Actively notifYing residents of new policy at times in addition to admission and reexamination. IX1 Establishing or pursuing a cooperative agreement with all appropriate T ANF agencies regarding the exchange of information and coordination of services IX1 Establishing a protocol for exchange of information with all appropriate T ANF agencIes o Other: (list below) 13. PHA Safety and Crime Prevention Measures [24 CFRPart 903.7 9 (m)] 46 Table Library !1!~~7~:~A:i~=~:~~:a;~~~~i!E5:i=ting A. Need for measures to ensure the safety of public housing residents I. Describe the need for measures to ensure the safety of public housing residents (select all that apply) o High incidence of violent and/or drug-related crime in some or all of the PHA's developments o High incidence of violent and/or drug-related crime in the areas surrounding or adjacent to the PHA's developments o Residents fearful for their safety and/or the safety of their children ~ Observed lower-level crime, vandalism and/or graffiti o People on waiting list unwilling to move into one or more developments due to perceived and/or actual levels of violent and/or drug-related crime o Other (describe below) 2. What information or data did the PHA used to determine the need for PHA actions to improve safety of residents (select all that apply). ~ o o ~ ~ o ~ o Safety and security survey of residents Analysis of crime statistics over time for crimes committed "in and around" public housing authority Analysis of cost trends over time for repair of vandalism and removal of graffiti Resident reports PHA employee reports Police reports Demonstrable, quantifiable success with previous or ongoing anticrime/anti drug programs Other (describe below) 3. Which developments are most affected? (list below) Rebecca Tower South B. Crime and Drug Prevention activities the PHA has undertaken or plans to undertake in the next PHA fiscal year I. List the crime prevention activities the PHA has undertaken or plans to undertake: (select all that apply) o Contracting with outside and/or resident organizations for the provision of crime- and/or drug-prevention activities o Crime Prevention Through Environmental Design o Activities targeted to at-risk youth, adults, or seniors 47 Table Library o Volunteer Resident PatrollBlock Watchers Program ~ Other (describe below) Hiring private security guards and coordinate with local law enforcement 2. Which developments are most affected? (list below) Rebecca Tower South C. Coordination between PHA and the police I. Describe the coordination between the PHA and the appropriate police precincts for carrying out crime prevention measures and activities: (select all that apply) o ~ o o o o ~ Police involvement in development, implementation, and/or ongoing evaluation of drug-elimination plan Police provide crime data to housing authority staff for analysis and action Police have established a physical presence on housing authority property (e.g., community policing office, officer in residence) Police regularly testifY in and otherwise support eviction cases Police regularly meet with the PHA management and residents Agreement between PHA and local law enforcement agency for provision of above-baseline law enforcement services Other activities (list below) Coordinate secutity guard services with local law enforcenent 2. Which developments are most affected? (list below) Rebecca Tower South ~ Yes 0 No: Is the PHA eligible to participate in the PHDEP in the fiscal year covered by this PHA Plan? ~ Yes 0 No: Has the PHA included the PHDEP Plan for FY 2000 in this PHA Plan? ~ Yes 0 No: This PHDEP Plan is an Attachment. (Attachment Filename: (FL017bOl) iil ~......,.,.>>.>..........,...........s..............,.,............,..................".........,........,......>p.........E.......'.;r.......p....lu...>I......(B\\!;.....,..............'......... .~,"".nn. .n,n".''''ft...."AU... ... ......... .......... ::L'f/)~'~ ~R::!!:\~U\I'.::oa:::' .:,:: :.::: ::::':: -,::>-':~ ,,: :::', :" :,::,.} :;:;i\\:::=,=}::::::::::.:::::.-:-:.... .. [24 CFR Part 903.7 9 (n)] The following rules are established to govern the keeping of pets in and on properties owned and operated by The Housing Authority ofthe City ofMiarni Beach (HACOMB). Before pet's arrival, all pets must be registered with the HACOMB offices. Tenants must receive written permission to keep any animal on or about the premises. This privilege 48 Table Library may be revoked at any time subject to HACOMB procedure, if the animal becomes destructive or a nuisance to others, or if the tenant/owner fails to comply with the following: (a) A maximum number of one common household pet is allowed per dwelling unit. Household pet meaning; a domesticated animal, such as a dog, cat, bird, fish, or turtle, that is traditionally kept in the home for pleasure rather than for commercial purposes. A common household pet does not include reptiles (except turtles). If the definition conflicts with any applicable state or local law or regulation defining the pets that may be owned or kept in dwelling accommodations, State, local law or regulation shall prevail. (b) Pets can not exceed a maximum of25lbs. (c) Tenant must pay a $50.00 refundable pet deposit prior to the arrival of the pet. This deposit will be used in the event of needs for repairs and replacements to tenant's dwelling unit, and fumigation of tenants dwelling unit. HACOMB will return any unused portion of deposit 4-6 weeks after tenant moves or no longer keeps pet in unit. (d) No pet may be kept in violation of humane or health laws. ( e) Pet is to be walked away from property to deposit waste, In the event that the animal proceeds to waste on HACOMB property, it is the owner's responsibility to comply with City of Miami Beach Ordinance No. 94-2906, S 1(4-6.14.1), 2-16-94 and properly dispose of droppings. (f) Tenant shall take adequate precautions to eliminate any pet odors within or around unit and maintain unit in a sanitary condition at all times (g) Pet owner is required to comply with applicable state and local laws or regulations on licensing and inoculation of pets, and must provide the building administration with a copy at annual recertification time. (h) Pets must be spayed. If such animals are not spayed and have offspring, tenant is in violation of this rule. (i) Pets must remain in tenant's unit unless they are on a leash and if pet is confined to a cage it must remain so. U) Tenant shall not permit any disturbance by their pet, which would interfere with the quiet enjoyment of other tenants; which includes loud barking, howling, biting, scratching, chirping or other such activities. (k) If pets are left unattended for twenty-four (24) hours or more, the Housing Authority may enter to the unit to remove the pet and transfer it to the local SPCA. HACOMB accepts no responsibility for the pet under such circumstances. (l) Tenant must give a name and address of a local relative or friend who would care for the animal in the event of an emergency. (m) Tenant shall not alter their unit to create an enclosure for the animal (n) Tenant is responsible for all damages caused by their pet (0) Tenants who violate the above stated rules may be required to relinquish their pet within 30 days of notice and/or be subject to eviction. 15. Civil Rie:hts Certifications 49 Table Library [24 CFRPart 903.79 (0)] Civil rights certifications are included in the PHA Plan Certifications of Compliance with the PHA Plans and Related Regulations. 16. Fiscal Audit [24 CFR Part 903.7 9 (p)] I. ~ Yes 0 No: Is the PHA required to have an audit conducted under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U S.c. 1437c(h))? (Ifno, skip to component 17.) 2. ~ Yes 0 No: Was the most recent fiscal audit submitted to HUD? 3. ~ Yes 0 No: Were there any findings as the result of that audit? 4. ~ Yes 0 No: If there were any findings, do any remain unresolved? If yes, how many unresolved findings remain? 37 5. ~ Yes 0 No: Have responses to any unresolved findings been submitted to HUD? Ifnot, when are they due (state below)? 17. PHA Asset Manal!:ement [24 CFRPart 903.7 9 (q)] ::r~=:::~~~~:tin~~~o.:ed~:,~~::~;:~n=Pleietbi~~lilpQnelit. ..... ... 1. ~ Yes 0 No: Is the PHA engaging in any activities that will contribute to the long- term asset management of its public housing stock, including how the Agency will plan for long-term operating, capital investment, rehabilitation, modernization, disposition, and other needs that have not been addressed elsewhere in this PHA Plan? 2. What types of asset management activities will the PHA undertake? (select all that apply) o Not applicable o Private management o Development-based accounting ~ Comprehensive stock assessment o Other: (list below) 3.0 Yes ~ No: Has the PHA included descriptions of asset management activities in the optional Public Housing Asset Management Table? 18. Other Information [24 CFRPart 903.7 9 (r)] 50 Table Library A. Resident Advisory Board Recommendations I. X Yes 0 No: Did the PHA receive any comments on the PHA Plan from the Resident Advisory Board/s? 2. If yes, the comments are: (if comments were received, the PHA MUST select one) X Attached at Attachment (File name) FLOl7cOl o Provided below: 3. In what manner did the PHA address those comments? (select all that apply) X Considered comments, but determined that no changes to the PHA Plan were necessary. o The PHA changed portions of the PHA Plan in response to comments List changes below: o Other: (list below) B. Description of Election process for Residents on the PHA Board 1. 0 Yes~ No: Does the PHA meet the exemption criteria provided section 2(b )(2) of the U. S. Housing Act of 193 7? (If no, continue to question 2; if yes, skip to sub-component C.) 2.0 Yes ~ No: Was the resident who serves on the PHA Board elected by the residents? (If yes, continue to question 3; if no, skip to sub- component C.) 3. Description of Resident Election Process a. Nomination of candidates for place on the ballot: (select all that apply) o Candidates were nominated by resident and assisted family organizations o Candidates could be nominated by any adult recipient of PH A assistance o Self-nomination: Candidates registered with the PHA and requested a place on ballot o Other: (describe) b. Eligible candidates: (select one) o Any recipient ofPHA assistance o Any head of household receiving PHA assistance o Any adult recipient of PH A assistance o Any adult member of a resident or assisted family organization o Other (list) 51 Table Library c. Eligible voters: (select all that apply) o All adult recipients of PH A assistance (public housing and section 8 tenant-based assistance) o Representatives of all PHA resident and assisted family organizations o Other (list) I. Consolidated Plan jurisdiction: (provide name here) City of Miami Beach 2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply) ~ o ~ o o The PHA has based its statement of needs of families in the jurisdiction on the needs expressed in the Consolidated Plan/s. The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. Activities to be undertaken by the PHA in the coming year are consistent with the initiatives contained in the Consolidated Plan. (list below) Other: (list below) 4. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below) Prior year HOME funding reservation to underwrite related development costs to the Single Parent Housing & Resource Center. D. Other Information Required by BUD 52 Table Library Attachments 53 Table Library See attachment 'FL017aOl' 54 Table Library Required Attachment FL017bOl Public Housing Drug Elimination Program Plan ~~:;d=::~~:~r~~:t:::J:ua~~~:a~i:~E:ot~:~~ is tit ~. complcled1n........ .... .... Annual PHDEP Plan Table of Contents: 1. General Information/History 2. PHDEP Plan GoalslBudget 3. Milestones 4. Certifications Section 1: General Information/Historv A. Amount of PHDEP Grant $_49138 B. Eligibility type (Indicate with an "x") Nl_xx_ N2 R C. FFY in which funding is requested _2000 - This project endeavors to reduce crime and drugs around the Authority's public housing. The Miami Beach Housing Authority continues to envision this as a community building enterprise through which other activities can be developed to address both criminal justice concerns as well as housing, economic and social services issues. BliJiBl~iI~~~1~.'(I\.II~IfI..III\I.ll~III1~I*I~ !ri4\yiiM!I~~@ilI:tW;!\'i'li~nliilPi\i.iiwPflRl'W~~\'i!'~!l~!my!jj#~#I!iilii!\$iMgc!lA!'~*)......}.............. .... PHDEP Target Areas Total # of Units within Total Population to (Name of development(s) or site) the PHDEP Target be Served within Area(s) the PHDEP Target Area(s) Rebecca Towers Soulh 200 300 55 Table Library 6 Months_ 12 Months_ 18 Months_ 24 Months_XX_ Other 56 Table Library G. PHDEP Program History ....1iJIIIii!!i' Fiscal Year of PHDEP Grant # Fund Balance Grant Anticipated Funding Funding as of Date of Extensions Completion Received this Submission or Waivers Date FY 1995 FY 1996 FY 1997 FY1998 FY 1999 43,988 FL14DEP0170l99 43988 0 060101 Section 2: PHDEP Plan Goals and Bud2et i;~~p;i!;~~i~~~~~~'I~~~~i~~~'~~~f!~~~~f'P~JlIlR? 11~.ii.~'II~irl~_I~I~i8Ii~~W_i~~il~I~1IH'~_1_')... $I\Qjjjdli<:illt\:~$itQ@.il.~i$j). ...... .... . .. ..... ....... .. . .... .. ........ ..... ...... .. .... . The primary purpose of this plan is to describe a methodology for reducing crime in and around the Miami Beach Housing Authority public housing units. The Housing Authority contracted a private security firm to provide licensed security personnel upon the premises of Rebecca Towers South. Contracting with a security guard company that is dedicated solely to the residents of Rebecca Towers and the open communication through monthly tenant meetings demonstrates the Housing Authority's commitment to keeping the public housing property drug free. During regular business hours, the Building Manager and Maintenance staff keeps a watchful eye on the activities in and around the property. The security firm will enforce drug prevention strategies during the time that the office is closed. The security contracting efforts will be enhanced by installing automated security gates to the facility parking lot to control egress and installing security cameras and monitoring system at the entranceway doors to the facility. :hwl~~~~;;'i11%t~~~.~latlig~il~\i4i9~~~ijniW!i~illiiji.................. . FY 2002 PHDEP Budget Summary Bud..et Line Item Total Fundin.. 9110 - Reimbursement of Law Enforcement 9120 - Security Personnel 49,138 9130 - Emnlovmeut ofInvestieators 57 Table Library 9140 - Voluntary Tenant Patrol 9150 - Phvsicallmorovemenls 9160 - Drug Prevention 9170 - Drug Intervention 9180 - Drug Treatment 9190 - Other Program Costs TOTAL PBDEP FUNDING 49,138 58 Table Library C. PHDEP Plan Goals and Activities ::g:::~l~;~=:t=~:::eq~:~:e~c~il=~:~a:::~h:~~~i~~;. . Use as many rows as nec~ssary to list proposed activities (additional tows may be inserted in the tables). PHAs are not required to provide inforinalion in shaded bOxes. . Infonriation prwlded must be . concise . not to ~xceed tW<:I sentences in anycolutim. Tables forliue items in which the PHA has nQ planned goals or activitieS may be deleted. 9110 - Reimbursement of Law Enforcement I Total PHDEP Funding: $ Goal(s) Ob' ectives Proposed Activities # of Persons Served Target Population Start Date Expected Complete Date PHEDEP Funding Other Funding (Amount! Source Performance In 1. 2. 3. 9120 - Securi Goal(s) Ob' ectives Proposed Activities Personnel I Total PHDEP Funding: $49,138 The Ian covers the ublic housin develo men!, Rebecca Towers Soulh. To reduce crime in and around the Miami Beach Housin Aulhori ublic housin units. # of Target Start Expected PHEDEP Other Performance Indi Persons Population Date Complete Funding FlUlding Served Date (Amount ISource 09/07/ 08/31/03 OJ 49,138 Coverage in hour security services erformed. 1. Private Security Contract 2. 3. 9130 - Employment of Investigators Total PHDEP Funding: $ Goal(s) Ob'ectives Proposed Activities # of Persons Served Target Population Start Date Expected Complete Date PHEDEP Funding Other Funding (Amount /Source Performance Indi 1. 2. 3. 59 Table Library 9140 - Voluntary Tenant Patrol Total PHDEP Funding: $ Goal(s) Obiectives Proposed Activities # of Target Start Expected PHEDEP Other Performance Indi Persons Population Date Complete Funding Funding Served Date (Amount /Source) l. 2. 3. 19150 - Physical Improvements Goal(s) Ob' ectives Proposed Activities PHEDEP Funding Other Funding (Amount ISource $8,000 CGP $8,000 CGP Performance Indi 3. ll/Ol 01/02 l.Security Gates-Parking lot 2.Security Camera/system 11/01 01/ 02 9160 - Drug Prevention Total PHDEP Funding: $ Goal(s) Objectives Proposed Activities # of Target Start Expected PHEDEP Other Performance Indi Persons Population Date Complete Funding Funding Served Date (Amount /Source) l. 2. 3. 19170 - Drug Intervention 1 Total PHDEP Funding: $ Goal(s) Obiectives Proposed Activities # of T Target I Start I Expected I PHEDEP T Other I Performance Indi Persons PODulation Date COffinlete Fundinp Funding 60 Table Library Served Date (AmOWlt ISource) 1. 2. 3. 19180 - Drug Treatment II Total PHDEP Funding: $ Goal(s) Objectives Proposed Activities # of Target Start Expected PHEDEP Other Performance Indi Persons Population Date Complete FWlding FWlding Served Date (AmOWlt ISource) 1. 2. 3. 9190 - Other Program Costs 1 Total PHDEP Funds: $ Goal(s) Ob'ectives Proposed Activities # of Persons Served Target Population Start Date Expected Complete Date PHEDEP FWlding Other FWlding (AmoWlt /Source Performance Indi 1. 2. 3. Section 3: Exoenditure/Oblil!ation Milestones rili~III\;lllr~i[~ri1~t.!1iI!li.\I',91~~ Budget Line 25% Expenditure Total PHDEP 50% Obligation Total PHDEP Item # of Total Grant Funding of Total Grant Funding Funds By Activity Expended (sum of Funds by Activity Obligated (sum of # the activities) # the activities) e.g Budget Line Activities 1, 3 Activity 2 Item # 9120 9110 9120 Security Contract 49,138 49,138 9130 9140 61 Table Library 9150 Parking Lot Gate 16,000 Security Cameras 9160 9170 9180 9190 TOTAL $65,138 $65,138 Section 4: Certifications A comprehensive certification of compliance with respect to the PHDEP Plan submission is included in the "PHA Certifications of Compliance with the PHA Plan and Related Regulations." 62 Table Library Required Attachment FL017cOl April 16, 2001 Advisory Board Meeting Comments on the Honsing Anlhority of Miami Beach 2001 FYE Annual and 5 Year Plan Mr. Larry Shoeman the Executive Director of the Housing Authority of Miami Beach gave a summary briefing of the 2001 FYE Annual and 5 Year Plan. Thefol/owlng are comments given by the advisory board and residents ALF Conversion . Very much in favor of ALF conversion. . A better choice to a nursing home. . Freedom to move in and out oflhe apartment . It is very important to share this plan with all residents On Site Office for the Department of Children and Families . Very much in favor for any supportive services on site. . A question was asked whelher they would be able to help residents with financial management. Response to Administrative Changes . Is there any risk of residents losing Iheir housing? Physical Improvements . Positive response to automated security gates as concerns have been expressed about the public parking in Ihe facility. . Some expressed concerns about how it will effect visitors parking. . Regarding Ihe window repairs, residents were asking by what priority and order were Ihe windows going to be repaired. Improvements 2002-2005 . Residents asked about replacing refrigerators . Great response to air-conditioned halls. Other Issues . Great interest in Ihe commercial kitchen and fimess center . The residents expressed Ihe importance of translating Ihe plan into Spanish General Comments/Questions . Residents expressed 100% support in all projects as proposed . Residents are very much interested in computer literacy classes and a computer lab with internet accessibility. . Required Attachment FLO 17 dO I 63 Table Library Housing Authority of the City of Miami Beach Definition of Substantial Deviation Substantial deviations or significant amendments or modifications are defined as discretionary changes in Ihe plans or policies of the housing authority that fundamentally change Ihe mission, goals, objectives, or plans of the agency and which require formal approval oflhe Board of Commissioners. 64 Table Library Required Attachment FL017eOl Advisory Board or Boards : Membership of the Resident List members oflhe Resident Advisory Board or Boards: (lfthe list would be unreasonably long, list organizations represented or otherwise provide a description sufficient to identifY how members are chosen. ) Grace Perez Rulh E. Pasarell Aurora Diaz Tatyana Rozenmeyer Polimina Betay Dvorersky Taisa Olga Quintana Guillermo Quintana Neida Diaz Juanita Martinez Eneida Gonzalez Maria Balbis Angela Oller Carmen Cantora Table Library 65 Required Attachment FL017rol Board Resident Member on the PHA Governing I.~ Yes 0 No: Does the PHA governing board include at least one member who is directly assisted by the PHA this year? (if no, skip to #2) A. Name of resident member(s) on the governing board: Rulh Pasarrell B. How was Ihe resident board member selected: (select one)? OElected ~Appointed C. The term of appointment is (include the date term expires): Has expired. Mayor will replace or reappoint with another resident. 2. A. If Ihe PHA governing board does not have at least one member who is directly assisted by the PHA, why not? o o the PHA is located in a State that requires the members of a governing board to be salaried and serve on a full time basis the PHA has less than 300 public housing units, has provided reasonable notice to the resident advisory board of the opportunity to serve ou the governing board, and has not been notified by any resident of Iheir interest to participate in the Board. Olher (explain): o B. Date of next term expiration of a governing board member: C. Name and title of appointing official(s) for governing board (indicate appointing official for the next position): City of Miami Beach Mayor Neisen Kasdin The HACOMB supports amending state law to allow the election by the public housing residents and Section 8 participants of one person directly assisted by the housing authority to the Board of Commissioners as the Resident Commissioner. 66 Table Library 67 Table Library Required Attachment FL017g01 Statement of Progress in Meeting the 5- Year Plan Mission and Goals The last fiscal year HACOMB focused more on Ihe resolution of various operational concerns as identified by HUD and IPA audits. We have made significant progress in resolving the identified deficiencies. We expect all audit finding to be closed by the end of the next fiscal year. Because of our priority on the above mentioned operational concerns, our progress on t he goals and objectives hastily set last year was not as complete as we would have liked. This year we totally revised our goals and objectives at a retreat held on February 27, 2001. We will report on the new goals and objectives next year. 68 Table Library Required Attachment FLO 17hO 1 THE HOUSING AUTHORITY OF THE CITY OF MIAMI BEACH PET POLICY The following rules are established to govern the keeping of pets in and on properties owned and operated by The Housing Authority Of the City of Miami Beach (HACOMB). Before pet's arrival, all pets must be registered with the HACOMB offices. Tenants must receive written permission to keep any animal on or about the premises. This privilege may be revoked at any time subject to HACOMB procedure, if the animal becomes destructive or a nuisance to others, or if the tenant/owner fails to comply with the following: (a) A maximum number of one common household pet is allowed per dwelling unit. Household pet meaning; a domesticated animal, such as a dog, cat, bird, fish, or turtle, that is traditionally kept in the home for pleasure rather than for commercial purposes. A common household pet does not include reptiles (except turtles). If the definition conflicts with any applicable state or local law or regulation defining the pets that may be owned or kept in dwelling accommodations, State, local law or regulation shall prevail. (b) Pets can not exceed a maximum of 251bs. (c) Tenant must pay a $50.00 refundable pet deposit prior to the arrival of the pet. This deposit will be used in the event of needs for repairs and replacements to tenant's dwelling unit, and fumigation of tenants dwelling unit. HACOMB will return any unused portion of deposit 4-6 weeks after tenant moves or no longer keeps pet in unit. (d) No pet may be kept in violation of humane or health laws. ( e) Pet is to be walked away from property to deposit waste. In the event that the animal proceeds to waste on HACOMB property, it is the owner's responsibility to comply with City of Miami Beach Ordinance No. 94-2906, S 1(4-6.14.1), 2-16-94 and properly dispose of droppings. (f) Tenant shall take adequate precautions to eliminate any pet odors within or around unit and maintain unit in a sanitary condition at all times (g) Pet owner is required to comply with applicable state and local laws or regulations on licensing and inoculation of pets, and must provide the building administration with a copy at annual recertification time. (h) Pets must be spayed. If such animals are not spayed and have offspring, tenant is in violation of this rule. (i) Pets must remain in tenant's unit unless they are on a leash and if pet is confined to a cage it must remain so. U) Tenant shall not permit any disturbance by their pet, which would interfere with the quiet enjoyment of other tenants; which includes loud barking, howling, biting, scratching, chirping or other such activities. 69 Table Library (k) If pets are left unattended for twenty-four (24) hours or more, the Housing Authority may enter to the unit to remove the pet and transfer it to the local SPCA. HACOMB accepts no responsibility for the pet under such circumstances. (l) Tenant must give a name and address of a local relative or friend who would care for the animal in the event of an emergency. (m)Tenant shall not alter their unit to create an enclosure for the animal (n) Tenant is responsible for all damages caused by their pet (0) Tenants who violate the above stated rules may be required to relinquish their pet within 30 days of notice and/or be subject to eviction. 70 Table Library PHA Plan Component 7 Capital Fund Program Annual Statement Parts I, n, and n Annual Statement Capital Fund Program (CFP) Part I: Summary Capital Fund Grant Number 029 FFY of Grant Approval: 01/31/01 X Original Annual Statement Line No. Summary by Development Account Total Estimated Cost I Total Non-CGP Funds 2 1406 Operations 3 1408 Management Improvements 4 1410 Administration $26,000 5 14Il Audit 6 1415 Liquidated Damages 7 1430 Fees and Costs 8 1440 Site Acquisition 9 1450 Site Improvement $17,000 10 1460 Dwelling Structures $242,011 Il 1465.] Dwelling EQuipment-Nonexpendable 12 ]470 Nondwelling Structures 13 1475 Nondwelling Equipment 14 1485 Demolition 15 1490 Replacement Reserve 16 1492 Moving to Work Demonstration 17 1495.1 Relocation Costs 18 1498 Mod Used for Development 19 1502 Contingency 20 Amount of Annual Grant (Sum oflines 2-19) $273 508 21 Amount of line 20 Related to LBP Activities 22 Amount of line 20 Related to Section 504 Compliance 23 Amount ofline 20 Related to Security 24 Amount ofline 20 Related to Energy Conservation $190,000 Measures 71 Table Library Annual Statement Capital Fund Program (CFP) Part II: Supporting Table Development General Description of Major Work Development Total Number/Name Categories Account Estimated HA-Wide Activities Number Cost FL 017, Rebecca Administration- Partial salary of Facilities 1410 $26,000 Towers South Manager " Site Improvements- Install automatic $8,500 security gates at parking entranceway. 1450 Install automatic security camera & $8,500 communication system in building entranceway areas. " Dwelling Structures- Test/ service 1460 $ 6,011 primary electrical switch gear and major electrical panels (once every five yrs.) Repair 30 window ledges " $22,500 Install GFI outlets in bathrooms & " kitchens $11,997 Replace windows with new double pane " $190,000 energy saving units 72 Table Library 73 Table Library Annual Statement Capital Fund Program (CFP) Part III: Implementation Schedule Development All Funds Obligated All Funds Expended Number/Name (Quarter Ending Date) (Quarter Ending Date) HA-Wide Activities FL 017- Rebecca 09/30/01 12/31/02 Towers South 74 Table Library -- t-- ... 5 == Q c::. a Q u -- 'C == =' r.. ~ .~ 50S = " ~ ~ ~]^ .~ " =u S l>' " t;! ~" ~~ 80S 01"0 .~ ~ EO <>.t;! " " :p. . = ;;,g ~ = >. .52 ~~ <S 0 ,,'E ~~ ,,-= 2 g " .- ~8 8] .,; = ~< ;;0,= ]~ '" " ":0: ;;z ~ . ~ ~ ;< '" g @ " = ,s~;j = '" " .,..; 0 S "Cl = " 5 .", ~ IS ~U) <>',,01 '" " = ~ ~ a 0"';;: ~~~ {.) 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"" '"" <- '" :s ... o " '" " .s " o '" " o 13 2 .~ .... <S J 'S " 0; u 'S ..= u ~ " Jl CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139 http:\\ci.miami-beach.f1.us ~. COMMISSION MEMORANDUM NO. l{ s9-o J TO: Mayor Neisen O. Kasdin and Members of the City Commission Jorge M. Gonzalez '\ ^~. City Manager ()i' - 0 DATE: July 18, 2001 FROM: SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO ISSUE A CERTIFICATION OF CONSISTENCY WITH THE CITY'S CONSOLIDATED PLAN TO THE HOUSING AUTHORITY OF THE CITY OF MIAMI BEACH FOR THEIR FIVE YEAR PLAN FOR FISCAL YEARS 2001102-2005/06 AND THEIR ANNUAL PLAN FOR FISCAL YEAR 2001102, TO BE SUBMITTED BY THE HOUSING AUTHORITY TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (U.S. HUD). ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS On June 4, 200 I, the Housing Authority of the City of Miami Beach (Housing Authority) requested a Certification of Consistency with the Consolidated Plan as part of their Five Year Plan for Fiscal Years 2001/02-2005/06 and their Annual Plan for Fiscal Year 2001/02. The Housing Authority is to submit these plans to the U.S. Department of Housing and Urban Development (U.S. HUD) as required by the Public Housing Reform Act of 1998. The Housing Authority submits documents to U.S. HUD annually to enable them to continue receiving federal funding for their housing programs. This year's submittal is the first since the publication ofthe Housing Reform Act of 1998, which requires that the Housing Authority submit a Five Year Plan and an Annual Plan. As part of the Five Year Plan and the Annual Plan, U.S. HUD requires that housing authorities obtain and submit a Certification of Consistency with the Consolidated Plan from the entitlement jurisdiction where they operate. In accordance with the Consolidated Plan adopted by the City, each request for a Certification of Consistency with the Consolidated Plan requires City Commission review and approval. F:\DDHJ"ISAUIMIGUEU.\HAP1.AN3.WJ>D AGENDA ITEM C7V 7-ft-ol DATE July 18,2001 Commission Memorandum Housing Authority Certification of Consistency for u.s. HUD Plans Page 2 The Housing Authority's Five Year Plan for Fiscal Years 2001102-2005/06 includes a mission statement and delineates main goals to be implemented by the Housing Authority. The mission stated by the plan is "... to provide those in need with quality affordable housing in economically mixed setting while promoting resident self-sufficiency and fostering strong neighborhoods." The Plan enumerates four goals for the Housing Authority: to become a high performing housing authority by June 30, 2006; to complete the implementation of the Board approved Operational Improvement Plan by June 30, 2002; to create or partner in the creation of200 new affordable rental and/or homeownership units by June 30, 2006; and, to enhance the quality ofIife and self-sufficiency of its clients. The Housing Authority's Five Year Plan for Fiscal Years 2001102-2005/06 identifies several objectives the Housing Authority intends to pursue to accomplish the Plan's goals. These activities include, but are not limited to, engaging in joint ventures or partnerships with both for-profit and not- for-profit entities to create additional affordable rental and homeownership housing opportunities. A copy of the Housing Authority's Five Year Plan for Fiscal Years 2001102-2005/06 and Annual Plan for Fiscal Year 2001/02 is attached. The City's Consolidated Plan identifies long term objectives in Chapter 4, "Five Year Strategy." Under the Housing Strategy, page 50, the Consolidated Plan specifies that the City and the Housing Authority will collaborate to continue to prevent homelessness and promote independent living. Also, the Consolidated Plan delineates actions to be taken in Chapter Five, "One Year Action Plan." Under General, page 73, the Consolidated Plan indicates that the City will work with not-for-profit housing providers to expand the supply of affordable housing. On May 16, 200 I, the City Commission considered Item C70 consisting of a request by the Housing Authority for a Certification of Consistency with the City's Consolidated Plan as part of their Five Year Plan for Fiscal Years 2001102-2005/06 and Annual Plan for Fiscal Year 2001102. The City Commission adopted a motion requesting that the Housing Authority modify the language in the Five Year Plan for Fiscal Years 2001102-2005/06 by removing the reference to the Assisted Living Facility at Rebecca Towers. Subsequently, the Housing Authority submitted to the City new language to be included in their Five Year Plan for Fiscal Years 2001102-2005/06. The Office of the City Attorney reviewed the proposed new language and suggested minor modifications that were then forwarded to the Housing Authority. On June 12,2001, the Board of Commissioners of the Housing Authority voted to incorporate in their Five Year Plan for Fiscal Years 2001102-2005/06 the new language including the modifications suggested by the Office of the City Attorney. The new language regarding the conversion of the portion of the Rebecca Towers to an Assisted Living Facility appears on Page 4 of the Five Year Plan for Fiscal Years 2001102-2005/06, and reads as follows: "Such conversion shall be predicated upon compliance with zoning and licensing requirements. " On June 27, 2001, the City Commission considered Item C7E regarding a request by the Housing Authority for a Certification of Consistency with the City's Consolidated Plan as part of their Five ",\DtlHPlSAU.IMIGlJElLIHAP1.AN3,WPQ July 18,2001 Commission Memorandum Housing Authority Certification of Consistency for us. HUD Plans Page 3 Year Plan for Fiscal Year 2001102-2005/06 and Annual Plan for Fiscal Year 2001102. The City Commission adopted a motion rejecting the Plan because of the reference to an Assisted Living Facility at Rebecca Towers. During the meeting, it was suggested that the Housing Authority amend the Five Year Plan by removing the reference to the Assisted Living Facility at Rebecca Towers and, then, bring the item back to the City Commission. On July 12,2001, the Board of Commissioners of the Housing Authority voted to amend their Five Year Plan for Fiscal Years 2001/02-2005/06 by removing the reference to the Assisted Living Facility at Rebecca Towers. Independently from the requirement of U.S. HUD for housing authorities to submit a Five Year Plan and Annual Plan, the Office of the Inspector General (orG) of U.S. HUD has conducted an audit of the Housing Authority of the City of Miami Beach. An orG Draft Audit Report has been issued to the Housing Authority, and a copy of it was distributed to the City Commission via L.T.C. No. 177- 2000. On March 12,2001, a copy of the response by the Housing Authority to the orG Draft Audit Report was provided to the City Commission via a L.T.C. No. 54-2001. The Housing Authority is currently awaiting a response and further comments from U.S. HUD. The Administration recommends adoption of the attached Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving and authorizing the City Manager to issue a Certification of Consistency with the City's Consolidated Plan to the Housing Authority of the City of Miami Beach for their Five Year Plan for Fiscal Years 2001102-2005/06 and their Annual Plan for Fiscal Year 2001102 to be submitted by the Housing Authority to U.S. HUD. JMG/dfcIRCMlMDC/SSL f;IDDtIP\SAl.L\MIGUELlIHAPl.AN3.WPD