2009-27016 ResoRESOLUTION NO. 2009-27016
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROPRIATING THIRTY-FOUR
THOUSAND THREE HUNDRED SEVENTY-FIVE DOLLARS ($34,375.00)
AND APPROVING TECHNICAL IMPROVEMENTS, SPECIFICALLY
EQUIPMENT UPGRADES FOR THE COLONY AND BYRON-CARLYLE
THEATERS.
WHEREAS, Global Spectrum, which took over management of the Miami Beach Convention
Center, Colony and Byron-Carlyle theaters October 1, 2008, has assessed the technical needs of
each of the facilities; and
WHEREAS, Global Spectrum and the City Administration recommend the list of repairs and
upgrades included in the Commission Memorandum; and
WHEREAS, approving these upgrades and repairs is in the best interest of the Colony
Theatre and Byron-Carlyle Theater.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA appropriating thirty-four thousand three hundred
seventy-five dollars ($34,375.00) and approving technical improvements, specifically equipment
upgrades for the Colony and Byron-Carlyle Theaters.
PASSED and ADOPTED THIS 25th day of February, 2009
AT. EST:
~~~ ~ ~~~
City Clerk
Robert Parcher
a r Matti H rrera Bower
APPROVED AS TO
T:wGENDA\20091February 25\Consent\Colony and Byron Capital Appropriation RESO.doc FORM $ LANGUAGE
~ FOR E,X~CUTION
2 IQ 04
COMMISSION ITEM SUMMARY
Condensed Title
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, appropriating thirty-
four thousand three hundred seventy-five dollars ($34,375.00) and approving technical improvements,
s ecificall a ui ment u rades for the Colon and B ron-Ca le theaters.
Key Intended Outcome Supported:
Increase community rating of cultural activity
Supporting Data (Surveys, Environmental Scan, etc.): 44% and 35% of City residents attend events
once a month or less at the Colony and Byron Carlyle respectively. 66% of residents say the City has the
right amount of cultural activities and 30% say there are too few cultural activities.
Issue•
Shall the C' Commission ado t the Resolution?
Item 5
In 2006, the Colony emerged from a dramatic three-year, nearly $8 million renovation/restoration to reclaim
its place as the region's premiere mid-sized performance space. The completely refurbished auditorium
has a seating capacity of 440, which includes disabled-accessible seating. One of South Florida's most
popular entertainment venues, the Colony hosts a wide variety of programs, including music, dance,
theater, opera, comedy, performance art and film.
The Byron Carlyle Theater Complex, located at 500 71St Street, between Byron Avenue and Carlyle
Avenue, was purchased by the City of Miami Beach in 2001, for $1.7 million. Phase I of the renovation of
the Theater ($1.7 million) was completed by the City's Property Management Division during approximately
16 months of design and construction for the Theater on the eastern portion of the complex. The total
seating capacity for the renovated Theater is 304, with 158 seats in the orchestra level, and 138 seats in
the mezzanine level.
Global Spectrum, which took over management of the Miami Beach Convention Center, Colony and Byron-
Carlyle theaters October 1, 2008, has assessed the technical needs of each of the facilities and
recommended technical improvements, which are listed in the attached memorandum.
Advisory Board Recommendation:
Source of Amount Account
Funds:
1 34,375.00 601-7000-229019
2
3
OBPI Total 34,375.00
Financial Impact Summary:
The digital projector is required by all film festivals and major film distribution companies require. Clients
will be able to rent directly from the Theatre for $500 per day and it's estimated that the City will recoup its
capital investment in one full year (approximately 40 - 45 rentals) of use. Afterwards, rental of this
ui ment will enerate additional revenue for the Theatre.
Financial Information:
Clerk's Office
Sign-Offs:
Dep ent i ctor Assista Manager City Manager
MAS HMF JMG
r:WGENDAQ009~FebryeFy Z51Consent~Cotony and Byron Capkal Appropriatidy~tlMM.doc '
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Agenda Item C 7 L
/~!"~ A A I A A N I n r ~~ ~ ~ Date ~. a S =0 9
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, vaww.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: February 25, 2009
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROPRIATING THIRTY-FOUR THOUSAND
THREE HUNDRED SEVENTY-FIVE DOLLARS ($34,375.00) AND APPROVING
TECHNICAL IMPROVEMENTS, SPECIFICALLY EQUIPMENT UPGRADES FOR
THE COLONY AND BYRON-CARLYLE THEATERS.
Administration Recommendation
Adopt the Resolution
Fundin
Funding for this project will be appropriated from capital contributions made by SMG during
their former management agreement from budget account 601-7000-229019.
Analysis
The beautiful Art Deco-style Colony Theatre, located at 1040 Lincoln Road, first opened in
1934 as part of Paramount Pictures movie theater chain. Its original entrance was moved to
the Lenox Avenue corner in 1960, when Lincoln Road was closed to traffic to become the
pedestrian mall designed by Morris Lapidus. The Colony was transformed into a performing
arts theater in 1986, and later added a new lobby and a cafe.
Now owned by the City of Miami Beach, in 2006 the Colony emerged from a dramatic three-
year, nearly $8 million renovation/restoration to reclaim its place as the region's premiere
mid-sized performance space. The entrance, facade and lobby were returned to their
original Art Deco grandeur, and the interior features a new, larger stage house, additional
lighting, and state-of-the-art theatrical rigging and sound systems. The completely
refurbished auditorium has a seating capacity of 440, which includes disabled-accessible
seating. One of South Florida's most popular entertainment venues, the Colony hosts a
wide variety of programs, including music, dance, theater, opera, comedy, performance art
and film.
The Byron Carlyle Theater Complex, located at 500 71St Street, between Byron Avenue and
Carlyle Avenue, originally opened in December 1968 as twin cinemas hosting first-run
movies in the heart of North Beach. A total of 994 seats were originally built, with the large
auditorium having a capacity of 590 seats. In the mid-1970s, the Theater was re-developed
into a multiplex cinema; the larger auditorium to the west was subdivided into five (5) smaller
theaters. The Theater continued to operate until it was sold by its owner, Wometco
Enterprises, when the City of Miami Beach purchased it in 2001, for $1.7 million.
Phase I of the renovation of the Theater ($1.7 million) was completed by the City's Property
Management Division during approximately 16 months of design and construction for the
Commission Memorandum, September 10, 2008
Sunset Harbor Garage Pr+edevelopment Agreement
Page 2 of 3
Theater on the eastern portion of the complex. The total seating capacity for the renovated
Theater is 304, with 158 seats in the orchestra level, and 138 seats in the mezzanine level,
in addition to 8 ADA seats.
This fiscal year, Global Spectrum currently projects the Colony Theatre to be booked 182
days or 49%. The Byron-Carlyle Theater is projected to have 55 days booked or 15%.
Global Spectrum, which took over management of the Miami Beach Convention Center,
Colony and Byron-Carlyle theaters October 1, 2008, has assessed the technical needs of
each of the facilities. The following is a detailed list of capital equipment or repairs needed
at the Colony and Byron-Carlyle theaters:
Colony Theatre
Digital Projector -State of the Art High Definition projector: $18,299.00
This is the state of the art projector that film festivals and major film distribution companies
require. The Theatre has very few clients who have a need for the current 35mm film
projector. Currently, clients have to rent this digital equipment from an outside source, along
with a person to run the equipment. tf purchased, clients will be able to rent the equipment
directly from the Theatre. It's estimated that the City will recoup its capital investment in one
full year (approximately 40 - 45 rentals) of use. Afterwards, rental of this equipment will
generate additional revenue for the Theatre.
Digital Audio Adapter for High Definition f=ilm projection: $1,749.00
This adapter allows the digital projector to play the sound tracks on High Definition digital
film. This equipment works with the aforementioned projector. This would be included in the
$500 day rate for rental of the HD projector.
Digital Effects Processor: $999.00
The digital effects processor allows the sound engineer to manipulate the quality of sound
during live performance_ This is a piece of standard equipment used for mixing live sound
that the Theatre does not currently have.
Clear Com System: $1,012.95
This allows the technicians to talk and listen to one another during rehearsals and
performances. It is a necessary piece of equipment that will have six different stations and
locations. The current system is in very poor condition and must be replaced as soon as
possible.
Safety inspection of Counter Weight Arbor System/Upgrades: $2,040.00
The counter weight system allows us to fly scenery and lights in and out above the stage.
Industry standard requires the system to be inspected and upgraded every three years. The
system is currently in its fourth year and inspection is necessary to ensure proper safety
standards are met. Inspections and upgrades would be scheduled during the summer.
Safety Inspection -five overhead stage electrical cable systems/upgrades: $2,040.00
The electrical cable systems need to be balanced and chains holding the conduit must be
replaced to insure the chain can hold the required weight of the system. Industry standard
requires the system to be inspected and upgraded every three years. The system is
currently in its fourth year. Inspections and upgrades would be scheduled during the
summer.
Miscellaneous repairs: $4,547.00
Throughout the course of the year a number of unexpected needs arise. These funds will
Commission Memorandum, September 10, 2008
Sunset Harbor Garage Predeve%pment Agrtsement
Page 3 of 3
be used for unexpected repairs and use of the funds reported to the Tourism and Cultural
Development Department.
B [ron-Carlvle Theater
Repair Cable Retractors: $2,488.00
The Byron Carlyle has six electrical conduits installed with electric motors that allow the
conduit to go up and down. It is an essential mechanism for the stage as it allows the
technicians to hang and cable all lights while standing on the stage. This makes hanging
and cabling lights faster and safer. It is also cost effective for the user as it takes far less
time to do all changes to the light plot. Every performance adapts the light plot at the Byron
Carlyle. Currently, the mechanisms are not working properly.
Colonv Theatre and Bvron-Carlvle Theater
CD Players! Recorders -Colony and Byron Carlyle: $1,200.00
Both facilities currently have old CD players that are beginning to lose their consistency. The
current players will remain in the inventory and used as back up. Many users of the facilities
require two CD players as it enables them to mix live during the performance. This capability
is not currently provided at either facility, but will make the facilities more attractive to
potential clients.
I UTAL: X34,375.0
Conc-
The City Administration recommends appropriating these funds and approving the
aforementioned capital improvements to the Colony Theatre and Byron Carlyle Theater.
JMG/HMF/MAS
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