Addenda 1-7r
ADDENDA 1-7 (ITB-13-07/08)
m MIAMIBEACH
~f4y of 11~iaet9i ~@aeP1, ; 70C Convention :.enter Orive, TJtiarni Beach, Fiarida 33131, wav~n•.miarnibeachfl.gav
PROCUREMENT DIVISION
Tel: 305-673-7490 Fax: 786.394.4006
April 11, 2008
RE: ADDENDUM NO. 7 TO INVITATION TO BID (ITB) NO. 13-07/08 FOR RIGHT OF
WAY INFRASTRUCTURE IMPROVEMENTS FOR BID PACKAGE NO. 12C:
SOUTH POINTE PHASE II
The subject ITB is hereby amended as follows:
Questions and Answers:
Q1) What is the required thickness of milling and resurfacing at the Courts (alleyways)? We
noticed during a site visit that the existing pavement surface in the alleyways is much
deteriorated and it is our opinion that milling and resurfacing along will not correct the
deficiencies. Extensive reconstruction work will be required. Can you reconsider the
scope of work in the Courts to include full reconstruction?
A1) The required milling is 1" with 2-3l4" lifts of asphaltic concrete surfacing shall be priced
in the base bid.
Q2) Sheet 72 of 198 shows hatched areas where milling and resurfacings shall occur.
- A detail showing depth of milling in this hatched area was not incorporated in
the plans. What depth of milling shall occur? What pavement depth shall be
placed back on the milled surface? Is a tack coat going to be required
between the two surfaces? How many lifts of asphalts?
A2) The required milling is 1"with 2-3/4" lifts of asphaltic concrete surfacing shall be priced
in the base bid. A tack coat is required.
Q3) In reference to the tree grate stormwater detail located on sheet 35 of 00, drawing La
035, It would be much appreciated if you could provide a more specific detail of the
concrete form or foundation for the tree grates with measurements of the concrete and
curbing you are requesting to surround the tree grates.
A3) The tree grate concrete frame shall be as per the following detail which will be included
in the conformed set of drawings prior to the start of construction.
,rs^^
ITB No. 13-07/08 South Pointe Phase II
Addendum #7
April 11, 2008 Page 1 of 3
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Q4) Please provide drainage well depth information and site study for determination by the
engineer. This is needed to properly size the wells.
~^ A4) The requirements to be met by the drainage wells, as specified on the contract
documents, do not consider depth as a factor. The Engineer based the stormwater
system design on historical data which does not necessarily include well depth
information, which varies within the same geographical area.
Q5) What is the purpose of note 15 on sheet 115 of 198 which states that no welds will be
permitted within 15' of the top of the well casing? The pipe is typically 20' in length and
cut to size as it is drilled. The welds are stronger then the pipe. This note will lead to
excessive extra material waste if required as multiple casing will have to be cut in the
same well, please clarify.
A5) Contractor shall disregard note 15.
Q6) Plan sheet HSO16 provides paving details. There appears to be conflicting details for
reinforcement requirements of the curb and gutter (CMB 5T4 vs. curb and gutter
detail). Also, the brick paver band requirements details CMB-S or CMB-6 and bow
these relate to sheet HSOX2 which shows a brick paver driveway.
A6) The reinforcement shall be as per the following detail which will be included in the
conformed set of drawings prior to the start of construction.
ITB No. 13-07/08 South Pointe Phase II
Addendum #7
April 11, 2008 Page 2 of 3
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Q7) Currently the plans do not define any integral colored concrete. If required, please
~ define the integral color and area of concrete that receive it. Also the type, style and
color of the brick payers shown on sheet HSO12.
A7) Integral colored concrete shall be as per Specification Section 03305. Integral color is
to be utilized on sidewalks, curb and gutters are to be grey concrete. The pavers are to
match existing.
Q8) Please define the limits of the root barrier panels, for instance, are they to be against all
hardscape at all greens, on Michigan Ave only, or only in 20' sections at each planted
tree? Please clarify.
A8) The limits of the root barriers are shown on the plans; root barriers are to be provided
on 20' sections on both sides of trees (for both new and existing to remain).
Bidders are required to acknowledge receipt of this Addendum No. 7 on Bid Page 132,
"Acknowledgement of Addenda", or the bidder may be considered non-responsive.
Bidders that have elected not to submit a bid, please complete and return the "Notice to
Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal.
CITY OF MIAMI BEACH
Gus Lopez, CPPO
Procurement Director
ITB No. 13-07/08 South Pointe Phase II
Addendum #7
April 11, 2008 Page 3 of 3
m MIAMIBEACH
>uiBgr t>f Miami $@CaC~Y, i 7GC Cunver,?ion :,er:Fer Urfve, lJ~iami Beach, Florida 33139; wevw.miarnibeachfl.UOv
PROCUREMENT DIVISION
Tel: 305-673-7490 Fax: 786.394.4006
April 4, 2008
RE: ADDENDUM NO. 6 TO INVITATION TO BID (ITB) NO. 13-07/08 FOR RIGHT OF
WAY INFRASTRUCTURE IMPROVEMENTS FOR BID PACKAGE NO. 12C:
SOUTH POINTE PHASE II
The subject ITB is hereby amended as follows:
1) The due date for the receipt of bids has been changed to April 17, 2008, no later than
3:00 p.m. Eastern Time
2) The due date for Performance Evaluation Surveys is now April 17, 2008.
Another addendum will be published so as to respond to the remaining written questions
received by the Administration prior to the deadline for questions.
Bidders are reminded to please acknowledge receipt of this addendum as part of your bid
submission. Bidders that have elected not to submit a bid please complete and return the
"Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a bid.
CITY OF MIAMI BEACH
Gus Lopez, CPPO
Procurement Director
ITB No. 13-07/08 South Pointe Phase II
Addendum #6
April 4, 2008 Page 1 of 1
m ;MIAMIBEACH
~Ify' fJ'~ ~1®CtlSI Beach, ~ 7GC ~.i1fIV6(tli4fl i:erier Dreoe, lJtiarr:; ESeach, Fiurida 33139, www.miarnibeacli(I.gav
PROCUREMENT DIVISION
Tel: 305.673-7490 Fax: 786.394.4006
March 19, 2008
RE: ADDENDUM NO. 5 TO INVITATION TO BID (ITB) NO. 13-07/08 FOR RIGHT OF
WAY INFRASTRUCTURE IMPROVEMENTS FOR BID PACKAGE NO. 12C:
SOUTH POINTE PHASE II
The subject ITB is hereby amended as follows:
1) The due date for the receipt of bids has been changed to April 10, 2008, no later than
3:00 p.m. Eastern Time
2) The due date for Performance Evaluation Surveys is now April 10, 2008.
Questions and Answers:
Q1: "Bid Tender Form", page 50, list divisions of work that are not related to this project.
We.assume that these divisions will not be priced; therefore the total amount on the
.~-. left hand column will be left blank. As far as we can determine only divisions # 1, 2, 3,
and 16 will be priced. Please clarify.
A1: The assumption is correct. Only Divisions 1, 2, 3, and 16 will be priced
Q2: "Bid Tender Form", page 51, alternate # 3, was assigned a total dollar amount of
$25,000.00. We anticipate that to come back and to pressure and vacuum clean, test
and reconstitute all the drainage wells and well's structures will cost much more than
$25,000.00. How will the City compensate the contractor when the additional cost of
the work under this bid item exceeds $25,000.00? Do you suggest contractors to place
these additional costs in the base bid? Please, advise.
A2: Alternate #3, "Pressure and vacuum clean, test and reconstitute drainage well
structures after the completion of the project as directed by the City" this item is an
alternate and shall not be included in the Base Bid amount. The number of wells which
will require reconstitution after the Project is completed cannot be determined at this
time. Please include a Unit Cost for pressure and vacuum cleaning, testing and
reconstituting a single drainage well structure.
Q3: "Bid Tender Form", page 51, alternate item # 5. We understand that all the existing
drainage pipe and inlets remaining on the project, and also those quantities shown in
sheet # 116 will require cleaning. How will the City compensate the contractor when
the cost of the work under this item exceeds $50,000.00?
A3: The prospective bidder's question refers to Alternate # 2 not Alternate #5. Alternate
#2, "For cleaning of drainage system for the structures and pipes is defined under
ITB No. 13-07/08 South Pointe Phase II
Addendum #5
Marchl9, 2008 Page 1 of 1
Section 01026" Please include actual estimated price for performing the scope of
work defined in the Technical Specification Section 01026, 1.02F. This shall be a
Lump Sum, not an Allowance.
Q4: "Bid Tender Form", page 51, alternate # 5, requires contractor to obtain the services of
a Public Relation company for a period of two years. During the last 25 years this is
the first time that we have to quote a bid item of this nature. Can you refer us a public
relation company that has performed this type of services in the past? How can
bidding contractors anticipate the number of hours that will be required for these
services in order to arrive at a lump sum cost? May we suggest, for fairness in bids
comparison, for the City to allocate a sum of money under the allowance item in order
to reimburse the contractor for these services as they are rendered. Please, advise.
A4: For Alternate #5, all bidders shall review the standards for the.Public Information Officer
identified in Specification Section 01005, and submit a price accordingly.
Q5: Can you provide a list of the interceptions or any other areas of work where a police
officer will be required? Please refer to Section 01570, page 1, paragraph 1.04.
A5: At a minimum, Bidders shall plan for an off duty police officer where construction
operations encroach on traffic lanes at the intersections of Alton Road, Lenox Avenue,
Michigan Court, Michigan Avenue, Jefferson Court, Jefferson Avenue, Meridian Court,
Meridian Avenue, Euclid Court, Euclid Avenue, and 5th Street; and Second, Third, and
Fourth Streets and Alton Road.
Q6: Sheet # 50 of the plans shows a detail for "Concrete Paver Crosswalk Section". Does
this project require any concrete paver crosswalks?
A6: There is one paver driveway on the east side on Michigan Ave., just north of 2"d Street.
The detail is also included for repairs to existing paver driveways within private
property's that are unintentionally damaged during construction.
Q7: In order to expedite the work will the contractor be allowed to work in different activities
at different locations? For example two water mains crews and two roadway crews
working simultaneously. We noticed that the specs require no more than 650 feet of
roadway under construction and 450 feet for the alleyways. This basically dictates
having no more than two crews on site at all times. Please, confirm.
A7: Bidders shall maintain the Technical Specification Section 01010-2, 1.06 E
Requirements which states "in no case shall more than 650 linear feet of roadway and
415 linear feet of alleyways in a section be under construction at one time".
Q8: What is the required thickness for asphalt surface? Is it 2" inches as per detail in sheet
# 50 or 1.5" as indicated on section 02513, page 3 ,third paragraph from the top. Will
placement in two lifts be required?
A8: The required thickness of the base is 8" and the asphalt is 2". Two 1" lifts will be
required.
Q9: Will temporary striping (paint) be required prior to permanent striping (thermoplastic)?
ITB No. 13-07/08 South Pointe Phase II
Addendum #5
March19, 2008 Page 2 of 4
A9: Contractor shall provide temporary striping pursuant to Technical Specification Section
01010, 1.09A.No, however, Contractor is responsible for maintenance of traffic.
Q10: On Sheet 182 of 198, under the "New Street Lighting Work Notes:" Note No. 3 states
that it is anticipated that the total number of poles required will be 175 of which ±123
luminaires are to be retrofitted. Contractor shall include in his bid an additional number
of ten (10) complete light fixtures including poles and related equipment, etc.
- After performing a take off and double checking with Sheet No. 198 of 198,
only 174 new locations for poles have been accounted for, 1 shy of the 175
stated in the note. Please clear up this ambiguity.
- After performing a take off and various field visits, 79 existing poles to be
relocated were located, 44 shy of the stipulated 123. There is a discrepancy
between this note, the plan sheets and the existing field conditions. This
creates a huge difference in pricing. Please clear up the intention of this note.
- Are the additional 10 light poles and fixtures to be delivered to the CMB
Public Works, or are they to be installed at an undisclosed location.
A10: 174 new locations for poles is correct, eighty (80) poles are to be relocated; and the
additional ten (10) light poles and fixtures are to be delivered to the City of Miami
Beach Public Works Department.
Q11: On Sheet 182 of 198, under the "New Street Lighting Work Notes:" Note No. 2 states
that all luminaries shown on 4th Street are new. Existing poles (±30) shall be turned
over to CMB PUBLIC WORKS DEPARTMENT.
- While performing a takeoff and confirming with a field visit, 24 poles where
observed along the Right of Way limits of 4th Street. Is it to be interpreted that
these 24 poles are to be delivered to CMB Public Works Department and the
~,. respective 24 luminaries are to be reused within the project? Please give
written directive on how to interpret this note.
A11: Contractor shall deliver the 24 light poles to CMB Public Works Department.
However, the luminaries are not to be reused. All luminaries shall be new.
Q12: Sheet 50 of 198 shows a detail for Asphalt Pavement Section.
- Is it the intent of the engineer to apply this detail throughout the whole project
where new asphalt pavement is shown in the Hardscape Plans?
A12: Yes. However, the detail shall be modified as follows: 2-inch asphaltic concrete
surface shall be installed in 2-1-inch lifts.
Q13: On Sheet 2 of 198, under Paving Notes Note No. 3, makes a transition from Lime
Rock to Shell Rock.
- Nowhere in the plans is Shell Rock indicated. Is this an error?
A13: This is a typo. No shell rock is used. Any reference to shell rock shall be interpreted
as limerock.
Q14: On Sheet 3 of 198, under Maintenance of Traffic Notes, Note No. 11 indicates that
temporary pavement is required over all cuts in pavement areas.
- Is it up to the contractor to determine how this temporary pavement is to be
constructed? (i.e. asphalt thickness, base thickness).
A14: Yes. However, the contractor will be responsible for maintaining a stable driving
surface until permanent pavement is placed.
ITB No. 13-07/08 South Pointe Phase II
Addendum #5
March19, 2008 Page 3 of 4
Q15: Division 1 Section 01010 Page 7, 1.09 Temporary Striping states the contractor shall
'`~ temporary stripe between the first and the second lift of asphalt.
- The plans do not indicate that the asphalt shall be constructed in two lifts. Is it
the intent of the engineer to construct the asphalt in two separate lifts? If so,
what are the lift thicknesses?
A15: The detail for the placement of asphalt shall be modified as follows: 2-inch asphaltic
concrete surtace shall be installed in 2-1-inch lifts. (Also see answer for Question
13).
Q16: The quantities for the irrigation for this project do not match. The quantities in the
spec page for three of the items are greater than the actual quantities shown on the
drawings
spec page actual on drawings
heads 1307 540
valves 13 6
bubblers 142 142
timers 3 3
backflow 3 3
A16: Quantities are provided as a guide only -contractor shall provide full coverage for
areas showing irrigation. Quantities illustrated on plan are more accurate.
General Note in response to enauiries reaardina "auantities"•
,,~, In cases where "quantities" are shown on the drawings and/or specifications, such
"quantities" are provided as a guide only. Please be advised that it is the sole responsibility
of each bidder to verify the correct "quantities", based on the scope of work, information
shown on the drawings, coverage, and specification requirements.
Coordination of the installation and tie-ins of the proposed 8-inch water mains on 5~' Street
with the City's Public Works Department water main installation Project will be required.
Contractors/Firms are required to acknowledge receipt this Addendum No 5. on Bid Page
132, "Acknowledgement of Addenda", or the bidder may be considered non-responsive.
Another addendum will be published so as to respond to remaining written questions
received by the Administration prior to the deadline for questions.
Bidders that have elected not to submit a bid, please complete and return the "Notice to
Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal.
CITY OF MIAMI BEACH
Gus Lopez, CPPO
Procurement Director
ITB No. 13-07/08 South Pointe Phase II
Addendum #5
March19, 2008 Page 4 of 4
~ MIAMIBEACH
pity of Miami Beoc~, ;7GC C:iinvention ;:crier Drive, l/tiarrei 8ooch, Fiurida 33139, www.miorniboocnfl.guv
PROCUREMENT DIVISION
Tel: 305-673-7490 Fax: 786.394.4006
March 14, 2008
RE: ADDENDUM NO. 4 TO INVITATION TO BID (ITB) NO. 13.07!08 FOR RIGHT OF
WAY INFRASTRUCTURE IMPROVEMENTS FOR BID PACKAGE NO. 12C:
SOUTH POINTE PHASE II
The subject ITB is hereby amended as follows:
1) The due date for the receipt of bids has been changed to March 25, 2008, no later than
3:00 p.m. Eastern Time
2) The due date for Pertormance Evaluation Surveys is now March 25, 2008.
Another addendum will be published so as to respond to written questions received by the
Administration prior to the deadline for questions.
Bidders that have elected not to submit a bid, please complete and return the "Notice to
Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal.
CITY OF MIAMI BEACH
Gus Lopez, CPPO
Procurement Director
ITB No. 13-07/08 South Pointe Phase II
Addendum #4
March 14, 2008 Page 1 of 1
m ,MIAMIBEACH
City of Mign~i $@gCli~, i 70C Canvtr~?ibn ,e^?er Drive, lJtiart~i Beach, Fiorido 33139; ~,vww.miarnibeacnfl.pav
PROCUREMENT DIVISION
Tel: 305-673-7490 Fax: 786.394.4006
March 7, 2008
RE: ADDENDUM NO. 3 TO INVITATION TO BID (ITB) NO. 13-07/08 FOR RIGHT OF
WAY INFRASTRUCTURE IMPROVEMENTS FOR BID PACKAGE NO. 12C:
SOUTH POINTE PHASE II
The subject ITB is hereby amended as follows:
1) The due date for the receipt of bids has been changed to March 21, 2008, no later than
3:00 p.m. Eastern Time
2) The due date for Pertormance Evaluation Surveys is now March 21, 2008.
~ 3) Appendix D. Hurricane Preparedness Plan (which was included in Addendum No. 2),
was published when Tim Hemstreet was the Capital Improvements Projects Director.
The current Capital Improvements Project Director is Jorge Chartrand. The balance of
the Plan remains unchanged.
4) Contractors/Firms are required to acknowledge receipt of Addendum No. 1,
Addendum No. 2, and this Addendum No. 3 on Bid Page 132, "Acknowledgement of
Addenda", or the bidder may be considered non-responsive.
Another addendum will be published so as to respond to written questions received by the
Administration prior to the deadline for questions.
Bidders that have elected not to submit a bid, please complete and return the "Notice to
Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal.
CITY OF MIAMI BEACH
I ,,,.
,,M .,.;
Gus Lopez, CPPO
Procurement Director
ITB No. 13-07/08 South Pointe Phase II
Addendum #3
March 7, 2008 Page 1 of 1
m ,MIAMIBEACH
~iiy of N{iarrei $Batl'!, i 70C Cunvan?ion ::enter Orkve, lJtiam; Beach, Florida 33139, ww~n•.miarnibcaciifl.QOv
PROCUREMENT DIVISION
Tel: 305.673-7490 Fax: 786.394.4006
February 28, 2008
RE: ADDENDUM NO. 2 TO INVITATION TO BID (ITB) NO. 13-07/08 FOR RIGHT OF
WAY INFRASTRUCTURE IMPROVEMENTS FOR BID PACKAGE NO. 12C:
SOUTH POINTE PHASE II
The subject ITB is hereby amended as follows:
1) The due date for the receipt of bids has been changed to March 14, 2008, no later than
3:00 p.m. Eastern Time
2) The due date for Performance Evaluation Surveys is now March 14, 2008.
3) Attached hereto is Appendix D. Hurricane Preparedness Plan which, by way of this
Addendum, is hereby incorporated into the Project Manual.
Another addendum will be published so as to respond to written questions received by the
Administration prior to the deadline for questions.
Bidders are reminded to please acknowledge receipt of this addendum as part of your bid
submission. Potential bidders that have elected not to submit a response to the ITB are
requested to complete and return the "Notice to Prospective Bidders" questionnaire with the
reason(s) for not submitting a bid.
CITY OF MIAMI BEACH
Gus Lopez, CPPO
Procurement Director
ITB No. 13-07/08 South Pointe Phase II
Addendum #2
February 28, 2008 Page 1 of 1
APPENDIX `D'
..-.
CITY OF MIAMI BEACH
CAPITAL IMPROVEMENT PROJECTS OFFICE
HURRICANE PLAN
ROW PROGRAM CONSULTANTS AND CONTRACTORS
VERSION
TIM HEMSTREET
CAPITAL IMPROVEMENT PROJECTS DIRECTOR
PREPARED: November 2003
GENERAL ROW PROGRAM DESIGN STANDARDS MANUAL -APPENDIX M.I
REV. 12/23!03
CITY OF MIAMI BEACH
CAPITAL IMPROVEMENT PROJECTS OFFICE
HURRICANE PLAN
INDEX
HURRICANE ADVISORY
HURRICANE WATCH
HURRICANE WARNING
HURRICANE LANDFALL
HURRICANE RECOVERY
PAGE 1
PAGE 2
PAGE 3
PAGE 4
PAGE 5
APPENDICES
Appendix A - °Sample Consultant and Contractor Hurricane Advisory
Notice PAGE A-1
`""~ Appendix B -"Sample Consultant and Contractor Hurricane Advisory
Notice for Projects that Abut or are Adjacent to Evacuation
Routes" PAGE B-1
Appendix C - "Contractor Written Warning of Non-Compliance" PAGE C-1
Appendix D - "Post Event Damage Assessment and Documentation" PAGE D-1
r^- i
GENERAL ROW PROGRAM DESIGN STANDARDS MANUAL -APPENDIX M.I
REV. 12/23/03
HURRICANE WATCH
At this stage, the storm is a threat to land areas and is within 36 hours of reaching land.
1. Upon notification of a Hurricane Watch, the C1P Director will notify the Program
Manager, who in turn will advise Consultants and Contractors to commence
implementation of their respective Storm Preparedness Plans.
2. If a Hurricane Watch occurs on a weekend or holiday, the CIP Director will contact
the Program Manager, who in turn will contact applicable Contractor personnel via
the respective emergency contact points.
3. The Program Manager and Resident Observers will visit the project site{s) and
make certain that Contractors are clearing jab sites of excess debris and material,
that they are securing project sites, and that they are eliminating hazardous
conditions.
Q. In the event that a Contractor does not comply with hurricane preparations, a written
notification shall be faxed to the Contractor advising them that if they do not comply,
the City will take corrective measures to secure site and remove debris. Note that
contract documents should specifically indicate that the Contractor will be back-
charged for this work.
~"^ 5. The Program Manager, Resident Observers and CIP Office Inspectors will take pre-
storm photos at project sites to demonstrate pre-hurricane conditions and
preparation activities. These will be forwarded to the CIP Office for archiving
purposes, and if financial assistance is later requested.
Page 2
GENERAL ROW PROGRAM DESIGN STANDARDS MANUAL -APPENDIX M.l
REV. 12/23/03
HURRICANE WARNING
At this stage, Hurricane conditions are considered imminent and will reach land within 24
hours.
1. Upon hearing of a Hurricane Warning, the CIP Director will notify the Program
Manager, who in turn will advise Consultants and Contractors to finalize
implementation of their respective Storm Preparedness Plans.
2. If a Hurricane Warning occurs on a weekend or holiday, the CIP Director will contact
the Program Manager, who in turn will contact applicable Contractor personnel via
the respective emergency contact points.
3. Since the entirety of the City of Miami Beach is an evacuation zone during hurricane
events, the CIP Director will provide the Program Manager (as applicable) with
Hurricane Passes so that Program Management personnel may return to Miami
Beach when the Event is over, if necessary.
4. The Program Manager and Resident Observers will review all work sites with
Contractors' personnel to verify that equipment, materials and stockpiled waste are
removed or properly secured and that the Contractor has complied with the
requirements of i#s Hurricane Preparedness Plan. Conformance will be reported on
a Storm Preparations Form so the information can be archived by the CIP Office.
Page 3
GENERAL ROW PROGRAM DESIGN STANDARDS MANUAL-APPENDIX M.!
REV. 1 Z/23/03
HURRICANE LANDI=ALL
At this stage, Hurricane conditions have reached land; high wind and stone surge are likely.
If the Hurricane is above a Category 3 all employees will have been evacuated.
The Director shall maintain communications with the City's Emergency Operations
Center.
2. No other duties are associated with the Program Team during this portion of the
event.
Page 4
GENERAL ROW PROGRAM DESIGN STANDARDS MANUAL -APPENDIX M.1
REV. 12/23/03
HURRICANE RECOVERY
In this stage, the danger has passed and it is time to start the clearing and recovery
process.
The Program Manager and Resident Observers will visit project sites and take post-
storm photographs at all construction sites. These will be provided to the CIP Office
in the event that financial assistance is required.
2. The Program Manager and/or Senior Capital Project Coordinator, as applicable, will
telephone Contractors as needed to alert them to perceived damage issues.
3. The Program Manager and/or Senior Capital Project Coordinator will develop a list
of projects that appear to require repair activities.
4. Any projects that appear to pose an imminent threat to life or safety, in the opinion of
the City, will be addressed by immediately. Projects with severe structural damage
will be addressed next, followed by those with less severe structural damage. Other
projects will be categorized according to severity of damage and addressed as
practicable.
5. If access has been restricted, when access is made available again, Contractors will
respond as quickly as practicable to address /fix /repair /correct threatening
conditions, accordingly.
6. to the event of a major loss of communications, Program Managers, Consultants
and Contractors shall monitor local radio and/or television stations for information as
to when to return to project sites. When reports indicate that City employees are
able to retum to work, Consultants and Contractors will be allowed back to the
project sites unless otherwise previously instructed.
Page 5
GENERAL ROW PROGRAM DESIGN STANIIARDS MANUAL-APPENDIX M.l
REV. 12/23/03
"Sample Consultant and Contractor Hurricane Advisory Notice"
CITY OF MlAM! BEACH
1701 Meridian Avenue, Suite 201 Miami Beach. FL 3313
Capital improvement Projects Office Telephone (305) 673-7071
Facsimile (305) 673-7073
FAX TRANSMISSION COVER SHEET
DATE: SUBJECT:
TO: SENDER:
City of Miami Beach
FAX: PHONE: 305-637-7071
YOU SHOULD RECEIVE _ PAGE(S), INCLUDING THIS COVER SHEET. IF YOU DO
NOT RECEIVE ALL PAGES, PLEASE CALL (305) 673-7071.
,~ A Hurricane Advisory has been issued for the South Florida area. In anticipation of
Hurricane 's impending landfall, please be prepared to take the following actions.
At the issuance of a Hurricane Watch by the National Weather Service;
1. Secure all loose items in and around the job site.
2. Remove all barricades, equipment, and stored material from the job site.
3. Maintain job site free of debris or loose material.
4. $ackfill and restore all trenches, excavations, and open holes at the job site.
At the issuance of a Hurricane Warning, secure the entire job site to eliminate all
hazardous conditions, completely demobilize, and evacuate all personnel from the job
site.
After the Hurricane passes .and upon notice from the City, remobilize personnel,
equipment and material to the job site, immediately clear debris, cure any unsafe
conditions, and restore the job site to pre-Hurricane conditions, unless damage has
occurred.
Page A-1
,+~ GENERAL ;20W PROGRAM DESIGN STANDARDS MANUAL -APPENDIX M.1
REV. 12/23/03
"Sample Consultant and Contractor Hurricane Advisory Notice far Projects that
Abut or are Adjacent to Evacuation Routes" ~~
CITY OF MIAIVfI BEACH
Capital Improvement Projects ice a ep one ( 5 ~ 071
Facsimile (305) 673-7073
FAX TRANSIVIISSION COVER SHEET
DATE: SUB.IECT:
TO: SENDER:
City of Miami Beach
FAX: PHONE: 305-b37-707 l
YOU SHOULD RECEIVE _ PAGE(S), INCLUDING THIS COVER SHEET. IF YOU DO
NOT RECEIVE ALL PAGES, PLEASE CALL (305} 673-7071.
.~
A Hurricane Advisory has been issued for the South Florida area. In anticipation of
Hurricane 's impending landfall, please be prepared to take the following actions.
As the project site abuts or is adjacent to an Evacuation Route, begin the following
efforts now.
1. Secure all loose items in and around the job site.
2. Remove all barricades, equipment, and stored material from the job site.
3. Maintain job site free of debris or loose material.
4. Backftll and restore all trenches, excavations, and open holes at the job site.
At the issuance of a Hurricane Watch, secure the entire job site to eliminate all
hazardous conditions, completely demobilize, and evacuate all personnel from the job
site.
After fhe Hurricane passes and upon notice from the City, remobilize personnel, equipment
and material to the job site, immediately clear debris, cure any unsafe conditions, and
restore the job site to pre-Hurricane conditions, unless damage has occurred.
Page B-1
GENERAL ROW PROGRAM DESIGN STANDARDS MANIJAI. -APPENDIX M.l
REV. 1?/23/03
"Contractor Written Warning of Non-Compliance"
CITY OF MIAMI BEACH ~~
1701 Meridian Avenue, Suite 201 Miami Beach, FL 33139
_,
Capital Improvement Projects Office Telephone (305) 673-7071
Facsimile (305) 673-7073
FAX TRANSMISSION COVER SHEET
DATE: SUBJECT:
TO: SENDER:
City of Miami Beach
FAX: PHONE: 305-637-7071
YOU SHOULD RECEIVE _ PAGE(S), INCLUDING THIS COVER SHEET. IF YOU DO
NOT RECEIVE ALL PAGES, PLEASE CALL (305) 673-7071.
A Hurricane Watch has been issued far the South Florida area. During the Hurricane
Advisory period of the event, you were notified to take the following actions to prepare
for the event.
1. Secure all koose items in and around the job site.
2. Remove all barricades, equipment, and stored material #rom the job site.
3. Maintain job site free of debris or loose material.
4. Backfill and restore all trenches, excavations, and open holes at the job site.
These steps have not yet been taken. Please undertake these actions immediately. If
the project site continues to be found in non-compliance, the City will take corrective
action to secure the site and remove debris. You will be back-charged for any work the
City undertakes to secure the jab site.
After the Hurricane passes and upon notice from the City, remobilize personnel, equipment
and material to the job site, immediately clear debris, cure any unsafe conditions, and
restore the job site to pre-Hurricane conditions, unless damage has occurred.
Page C-1
GENERAL ROW PROGRAM DESIGN STANDARDS MANUAL - APPEND]X M.1
REV. 12/Z3/03
,,,~ Appendix D - "Post Event Damage Assessment and Documentation"
After a Hurricane passes, it is imperative that project sites are assessed for damage
for the safety of the residents, contractors and employees; for the integrity of the project;
and for the purposes of documenting the effects of the storm. All information must be
collected carefully and be detailed in nature in the event that financial assistance is
requested at a later date.
As the City may be requesting reimbursement from the Federal Emergency
Management Agency (FEMA) at a later date, it is practical to record observations and
information relative to the damage assessment exercise on forms similar, if not identical, to
those utilized by FEMA. Following are several forms published by FEMA for the purposes
of requesting financial assistance and documenting damage. These forms include:
• Project Worksheet -Instructions
• Project Worksheet
• Project Worksheet -Damage Description and Scope of
Work Continuation Sheet
• Project Worksheet -Cost Estimate Continuation Sheet
• Project Worksheet -Maps and Sketches Sheet
• Project Worksheet -Photo Sheet
• Force Account Labor Summary Record
• Materials Summary Record
• Rented Equipment Summary Record
• Contract Work Summary Record
• Force Account Equipment Summary Record
• Applicant's Benefits Calculation Worksheet
• Special Considerations Questions
• Historic Review Assessment for Determination of Effect
When assessing damage to CIP-managed projects during the Hurricane Recovery stage,
the CiP Office will utilize these forms.
Instructions on how to complete these forms are contained in the "Public Assistance
Applicant Handbook" published by FEMA, which is not included within this Plan due to its
length, but will be kept with the CIP Office's copy of the City's Hurricane Preparedness
Plan. Electronic versions of these forms, as well as the "Public Assistance Applicant
Handbook" are also available in the CIP Office on the City's computer network. Additional
paper copies of the form will be reproduced at the Hurricane Watch stage in case of power
outages at later stages of the Event.
Page D-1
GETiERAL ROW PROGRAM DESIG\ STANDARDS MANUAL - APPE~DtX M.1 REV. 12/'33!03
D - "Post Event Damage Assessment and Documentation"
PROJECT WORKSHEET
1NSTi2~t1CT10NS
j The Project Worksheet must he completed for each identified damaged project.
Projects with estimated or actual cost of damage greater than E47,800 (FY 99) are large projects.
Projects with estimated or actual cost of damage less than $47,800 (FY 99) are small projects.
After completing Project Worksheets, submit the worksheets to your Public Assistance Coordinator.
Identlfying Information
Declaration No: Indicate the disaster declaration number as established by FEMA (i.e. "FEMA 1136-DR-TN", etc.).
Project No: Indicate the project designation number you established to track the project in your system (i.e. 1, 2, 3, etc.).
FIPS No: Indicate your FIPS number wflhin this space. This is optional.
Date: Indicate the date the worksheet was prepared in MM/DDIYY format.
Category: Indicate the category of the project according to FEMA specified work categories. This is optional.
Applicant: Name of the governmental or other legal entfty #o which the funds will be awarded.
County: Name of the county where the damage is located, If located in multiple counties, indicate "Multi-County."
Damage facility: Identify the facility and describe Its basic function.
Work Complete as of: indicate the date that the work was examined in the format of MM/DDlYY and the percentage of work
completed to that date.
Location: This item can range anywhere from an "address," "intersection of..." °1 tulle south of ...an...." to °county wide." If damages are
in different locations or different counties please list each location. include latitude and longitude of the project if known.
Damage Description and Dimensions: Describe the disaster-related damage to the facility, including the cause of the damage snd the
area or components affected.
Scope of Work; List work that has been completed, and work to be completed, which, is necessary to repair disaster-related damage.
Include items recorded on the preliminary damage assessment.
Does the Scope of Work change the pre-disaster conditions of the site: If the work described under the Scope of Work changes the
facilities conditions (i.e. increases /decreases the size or function of the facility or does not replace damaged components in kind wfth Ilke
materials), check (~) yes. If the Scope of Work returns the site io its pre-disaster configuration, capacity and dimensions check ('') no.
special Considerations: if the project includes insurable work, and/or is affected by environmental (NEPA) or historic concerns, check (~ )
either the Yes or No box so that appropriate action can be initiated to avoid delays in funding. Refer to Applicant Guidelines far further
information.
Hazard lNitigation: If the pre-disaster conditions at the site can be changed to prevent the disaster-related damage, check (" }Yes. If no
opportunities for hazard mitigat"son exist check (~) no. Appropriate action will be initiated and avoid delays in funding. Refer to Applicant
Handbook for further information.
is there insurance coverage on this facility: Federal law requires that FEMA be notified of any entitlement for proceeds to repair disaster-
related damages, from insurance or any other source. Check (~) yes if any funding or proceeds can be received for the work within the
Scope of Work from any source besides FEMA.
Protect Cost
Item: Indicate the item number on the column (i.e. 1, 2, 3, etc.). Use additional forms as necessary to include all items.
Code: tf using the FEMA cost codes, place the appropriate number here.
Narrative: Indicate the work, material or service that best describes the work (i.e. "force account labor overtime", "42 in. Dia. RCP", "sheet .
rock replacement", etc.).
QuantitylUnit: List the amount of units and the unit of measure ("48lcy", '32Af , "6fea", etc. ).
Unit Price: Indicate the price per unit.
Cost: This Item can be developed from cost to date, contracts, bids, applicant's experience in that particular repair work, books which lend
themselves to work estimates, such as RS Means, or by using cos# codes supplied by FEMA.
Total Cast: Record total cost of the project.
Prepared By: ,Record the name and title of the person completing the Project WoNcshset.
Record Requirements
Please review the Applicant Handbook for detailed instructions and examples.
For alt completed work, the applicant must keep the following records:
• Force account labor documentation sheets identifying the employee, hours worked, date and location;
• Force account equipment documentation sheets identifying specific equipment, operator, usage by hour/mile and cost used;
• Material documentation sheets identifying the type of material, quantity used and cost;
• Copies of all contracts for work and any Ieaselrental equipment costs.
,~^^ .=or all estimated work, keep calculations, quantity estimates, pricing information, etc. as part of the records to document the "cost/ estime
for which funding is being requested.
GENERAL ROW PROGRAM DESIGN STANDARDS MANUAL - APPENDfX M.I RL•V. 72/23/03
~,^"
Appendix D - "Post Event Damage Assessment and Documentation"
FEDERAL EMERGENCY !AANAGEMENT AGENCY
PROJECT WORKSHEET Q,M.B, No. 30b7-0I S 1
Expires April 30, 2001
PAPERWORK BURDEN DISCLOSURE NOTICE
Public reporting burden for this form is estimated to average 36 minutes. The burden estimate includes the time for reviewing
instructions, searching existing data sources, gathering and maintaining the needed data, and completing and submitting the forms. You
are not required to respond to this collection of information unless a valid OMB control number is displayed in the upper right corner of
the forms. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to: lnforniation
Collections Management, Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472, Paperwork Reduction
Project (3067-0151). NOTE: Do not send your completed form to this address.
DECLARATION NO.
EMA- ROJECT NO. IPS NO. DATE CATEGORY
DAMAGED FACILITY WORK COMPLETE AS OF:
APPLICANT COUNTY
LOCATION LATITUDE LONGITUDE
DAMAGE DESCRIPTION AND DIMENSIONS
- ~7PE OF WORK
Does the Scope of Work change the pre-disaster conditions at the site? ^ Yes ^ No
Special Considerations issues included? ^ Yes ^ No Hazard Mitigation proposal included? ^ Yes ^ No
Is there insurance coverage on This facility? ^ Yes ^ No
PROJECT COST
ITE CODE NARRATIVE UANTITY/UN1 UNIT PRICE COST
/ $0.00
/ $0.00
/ $0.00
/ $0.00
/ $0.00
/ $0.00
/ $0.00
/ $0.00
/ $0.00
/ $0.00
TOTAL COST 50.00
'.PARED BY: TITLE:
FEMA Form 90-91. SEP 98
REPLACES ALL PREVIOUS EDITIONS.
Page D-3
GET'ERAL ROW PRGGRAM DESIGN STA\DARDS MANUAL - APPENDIX M.I REV. !?n3163
Page D-4
GENERAL ROW PROGRAM DESIGN STANDARbS MANUAL - APPENDIX M.I REV. 123/03
Appendix D - "Post Event Damage Assessment and Documentation"
FEDERAL EMERGENCY MANAGEMENT AGENCI' O.M.B. N0. 3067-0 l S ~
PROJECT WORKSFtEET -Cost Estimate Continuation Sheet Expires April 30, ?001
DECLARATION NO.
FEM -DR- PROJECT NO. FIPS NO. DATE CATEGORY
APPLICANT COUNTY
PROJECT COST
ITEM CODE NARRATIVE QUANTITY/U UNIT PRICE COST
/ $0.00
! $0.00
/ $0.00
$0.00
! $0.00
/ $0.00
/ $0.00
$D.00
$0.00
/ $0.00
$0.00
1 $0.00
$0.00
$0,00
/ $0.00
/ $0.00
! $0.00
/ $0.00
/ $0.00
/ $0.00
$0.00
$0.00
$0.00
$O.DO
$O.DO
$0.00
! $D.oo
$O.OD
1 $0.00
$0.00
/ $0.00
i $0.00
$0,00
50.00
~~
,~.^'
~ PREPARED BY: '
FEM:A Form 90-91B. SEP Sri
Pege D-5
GENERAL ROVJ PROGRAM DES]G'` STANDARDS MANUAL -APPENDIX M.1 REV. 12/23/03
Page D-fi
GCA`ERAL ROW PROGRAM DESiG1~T STA;~DARUS MANUAL - APPENDIX M.l REV. l?/23/03
,,,,.., A endix p - "Post Event Dama a Assessment and Documentation"
FEDERAL EMERGENCY MANAGEMENT AGENCY
PROJECT WORKSHEET -Photo Sheet O.M.B. No. 3067-0151
Expires April 30, 2001
DECLARATION NO.
FEM -DR- PROJECT NO. FIPS NO. DATE CATEGORY
APPLICANT COUNTY
PHOTO PHOTO
Page D-7
GENERAL ROW PROGRAM DESIGN STANDARDS MANUAL- APPENDIX M. i REV. 12/13/Q3
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Appendix D - "Post Even# Damage Assessment and Documentation"
FEDERAL EMERGENCY MANAGEMENT AGENCY
APPLICANT'S BENEFITS CALCULATION
WORKSHEET PAGE OF
'l, APPLICANT 2. PA ID
3. DISASTER NUMBER 4. PW #
FRINGE BENEFITS (by %) REGULAR TIME OVERTIME
HOLIDAYS
VACATION LEAVE
SICK LEAVE
SOCIAL SECURITY
MEDICARE
UNEMPLOYMENT
WORKER'S COMP.
IREMENT
HEALTH BENEFITS
LIFE INS. BENEFITS
OTHER
TOTAL in % of annual salary
COMMENTS
I CERTIFY THAT THE INFORMATION ABOVE WAS TRANSCRIBED FROM PAYROLL RECORDS OR OTHER DOCUMENTS WHICH
ARE AVAILABLE FOR AUDIT.
CERTIFIED BY TITLE DATE
FEMA Form 90-328, NOV 88
Page D-13
GENERAL ROW PROGRAM DESIGN STANDARDS MANUAL -APPENDIX M.I REV. 13123/0_l
D - "Post Event Damage Assessment and Documentation"
FEDERAL EMERGENCY MANAGEMENT AGENCY
HISTORIC REVIEW ASSESSMENT FOR DETERMINATION OF EFFECT
rtP5 Number Project Number LATiTUDEIt.ONGITUOE
r
Addressllocation of faciktyfsfte Historic Nama entl ID #
Historic Status: ^ NHL ^ NRlNR eligible ^ Stale Register or other ^ Contributing to Historic District
f , Describe disaster datnaga. particularly as it relates to character-defining features:
2, The proposed scope of work wilt (check a!1 that apply):
^ Repair or replace non character-defining Features. ^ Repair andlor replace historic feawres/elements in•kind to return feci&ly to pre-disaster conditbn.
^ Altar or remove historic features/elements. ^ Add non-hislosic feawres/elements to a historic facility, selling or landscape.
^ Diswrb, destroy or make archeobgical resources Inaccessible. ^ Include mitigation, an a8emale project or an improved project.
^ Other (explain):
3. Describe measures to prevent or minimize loss or impairment of character-defining features:
Attachments:
^ Meps ^ Drawings ^ Specifications ^ Photographs ^ Project Worksheet ^ Scope of Work ^ Site Plan ^ Netionaf Register
^ List of Materials ^ Samples ^Archeobgical Survey ^ Field Notes ^ Summary Views of Interested Parties ^ Nomination Forth
^ Research Material ^ Other
3. Conclusions:
^ 5a. No Character-defining lectures were affected.
^ 5b, The afwve action(s) meets the conditions for a Programmatic Exclusion # _ of trte Programmatic Agreement governing hlswdc review.
^ Sc. The above action(s) substantially conforms with the applicable parts of the Secretary of the Interior's Standards and Guidelines for Archeology and Historic
Preservattat.
^ Sd. Further consultailon with the SHPO in accordance with the Programmatic Agreement Is required.
^ Se. Development of STMA or Memorandum of Agreement is required,
^ 5f. Recommendations far t:ortditions or stipulations to ensure that the assessment of eNect is consistent wfth 36 CFR Parl 800 criteria of effect end substantially
conforms to the Secretary of the Interior's Standards and GuldeBnes for Archeoogy and Historic Preservation include:
6. Assessment of Effect (check one)' ^ No Effect ^ No Adverse Effect ^ Adverse Effect
7. Speciafisi; Yaur signature shows that you have ravlervarf this (orm and related material for conformity with requirements in FEMA's Programmatic Agreement governing
compliance wfth the Netiomal Hiswric Preservation Act; applicable parts of the Secretary of the Interior's Standards for Rehabilitation and Gudelines for Rehabilltatimg Historic
Buildings 1992 (Standards), the Secretary of the Interior's Guidelines for Archeobgical Documenletron (Guidefines), or any other applicable Secretary of fhe tnlerbr's Standards, A4
CFR Part 206, and FEMA Mertagement Policies, and have provWed your best professional opinion.
Comments:
Name Field of Expertise Date
8. Action Taken and Date:
r°"'
FEMA Form 90-122, NOV 98
~•-
Page D-t5
GE3v'ERAL ROW PROGRAM DES]GN STANDARDS MANUAL - APPLNDiX M.1 REV. 12123!03
City o$ It~iaott't l~ets~it, 1700 C:onvenlior: !terrier Drive, Miarni Beach, Florida 3313'x, www.miarnibeachfLc?c;
PROCUREMENT DIVISION
Tel: 305-673.7490 Fax: 786.394.4006
February 15, 2008
RE: ADDENDUM NO. 1 TO INVITATION TO BID (ITB) NO. 13-07108 -FOR RIGHT OF
WAY INFRASTRUCTURE IMPROVEMENTS FOR BID PACKAGE NO. 12C: SOUTH
POINTE PHASE II
In response to requests for additional information received by prospective Bidders by the
Administration, the following information is provided:
A. The Estimated Budget for this Project is changed from $9.5 million to 10.9 million.
B. The sign-in sheet from the February 8th, 2008 pre-bid meeting is attached.
C. The list of known plan holders for this bid. is attached
Questions and Answers:
Q1. Would you please verify that our firm meets the licensing requirements for the above
referenced project to bid as the prime contractor?
Miami-Dade County Certificate of Competency #xxxxxxxx
0003 Pipe Line Engineering
0007 Paving Engineering
0008 Concrete Engineering
0009 Excavation & Grading Engineering
Miami-Dade Occupational License #xxxxxxxx
State of Florida #Rxxxxxxx
Registered Underground Utility & Excavation Contractor
A1: The Prime must hold either, a valid State of Florida General Contractor's License, or State
of Florida Registered Underground Utility & Excavation Contractor's License. The key is
that the "prime contractor", in addition to being responsive, must meet all other criteria
outlined in the ITB.
Q2: Can you please detail the scope of the demolition involved in this project?
A2: The extent of the demolition is detailed in the Construction Documents, DM001- DM014.
ITB No. 13-07/08
Addendum #1
February 15, 2008 Page 1 of 2
Q3: We would like to know if the engineer record can provide the CAD Files for informational
purposes only.
A3: The City does not provide CAD files.
Q4: I am curious of the percentage of work in the following fields:
1. Site Prep
2. Earthwork
3. Demolition
4. Storm Drainage
5. Road and Walkway Paving
6. Water
In the contract it states that the prime contractor should be a utility contractor and must perform
50% of the work in house.
A4: The cost of water, stormwater and related items is estimated to be approximately 50% of
the total construction cost
Q5: If our clients have submitted Performance Evaluation Surveys on previous projects for
which we have submitted a bid, are we still required to have these clients submit
Evaluation Surveys for this ITB, or are the previous surveys summarized in a database?
A5: New Performance Evaluation Surveys should be submitted from bidder's clients directly to
Procurement for this project.
Bidders are reminded to please acknowledge receipt of this addendum as part of your Bid
submission. Potential Bidders that have elected not to submit a response to the RFP are
requested to complete and return the "Notice to Prospective Proposers" questionnaire with the
reason(s) for not submitting a proposal.
CITY OF MIAMI BEACH
Gus Lopez, CPPO
Procurement Director
ITB No. 13-07/08
Addendum #1
February 15, 2008 Page 2 of 2
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PRE-BID MEETING
SIGN-IN SHEET
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ITB No.: 13-07tQ8
TITLE: South Pointe Phase It
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ABC Construction, Inc. F.# 305 2fi7-2403
P.# 850 5397522
Archer Information F.# 850 5390697
P.# 586 9790411
D.V.M. Contracting Inc. F.# 586 9798295
GC WORKS iNC. F.# 305 576-3602
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P.# 954 9790802
Lanzo Construction Co. F.# 954 9799897
P.# 305 5410000
MCM Corp. F.# 305 5419771
Philli s Jordan F.# 865 fi888369
Superior Landscaping 8~ •# 6 17
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