2009-27074 ResoRESOLUTION NO. 2009-27074
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING ON FIRST READING, AN ATM
LEASE AGREEMENT BETWEEN THE CITY AND SUNTRUST BANK, FOR
USE OF APPROXIMATELY SIXTEEN (16) SQUARE FEET OF CITY-
OWNEDPROPERTY, LOCATED AT 1700 CONVENTION CENTER DRIVE
(A.K.A. CITY HALL), MIAMI BEACH, FLORIDA; SAID LEASE HAVING AN
INITIAL TERM OF FIVE YEARS, WITH AN ADDITIONAL RENEWAL TERM
OF FOUR (4) YEARS AND THREE HUNDRED SIXTY FOUR (364) DAYS,
AT THE CITY'S SOLE DISCRETION; WAIVING BY 5/7THS VOTE, THE
APPRAISAL REQUIREMENT, AS REQUIRED BY SECTION 82-39 OF THE
MIAMI BEACH CITY CODE; FURTHER SETTING A PUBLIC HEARING ON
JUNE 3, 2009, FOR THE SECOND READING (AND FINAL APPROVAL)
OF THE LEASE AGREEMENT
WHEREAS, on September 5, 2007 the City Commission adopted Resolution No.
2007-26614, accepting the City Manager's recommendation pertaining to the ranking of
proposals pursuant to Request for Proposals (RFP) 37-06/07 for banking services, and
further authorizing the Administration to enter into negotiations with top-ranked proposer,
SunTrust Bank; and
WHEREAS, the RFP required the winning bidder to install an ATM machine in City
Hall, at no charge to the City; and
WHEREAS, SunTrust and the City have negotiated a Lease Agreement having and
initial term of five (5) years, with an additional renewal term, at the City's sole discretion, of
four (4) years and three hundred sixty four (364) days; and
WHEREAS, Section 82-39 of the Miami Beach City Code, governing the sale/lease
of public property, requires a competitive bidding process, a Planning Department analysis,
and an independent appraisal to determine the value of the leasehold interest, as well as
two (2) readings of the proposed lease, with the second (and final) reading followed by an
advertised public hearing to obtain citizen input; and
WHEREAS, the Administration would hereby recommend that the Mayor and City
Commission approve the attached Lease Agreement on first reading, and hereby set the
public hearing on June 3, 2009, for second reading and final approval of the Agreement;
and
WHEREAS, Section 82-39 of the City Code further provides for the waiver of the
appraisal requirement, by 5/7ths vote of the Mayor and City Commission, for leases of City
land, upon a finding by the Mayor and City Commission that the public interest would be
served by waiving such conditions; the Administration would also hereby recommend that
the Mayor and City Commission approve said waiver.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve on first reading, an ATM Lease Agreement between the City
and SunTrust Bank for use of approximately sixteen (16) square feet of City-owned
property, located at 1700 Convention Center Drive (a/k/a City Hall), Miami Beach, Florida
for an initial term of five years, with an additional renewal term of four years and three
hundred sixty four (364) days, at the City's sole discretion, and waiving by 5/7ths vote, the
appraisal requirement, as required by Section 82-39 of the Miami Beach City Code; further
setting a public hearing on June 3, 2009, for the second reading (and final approval) of the
Lease Agreement.
PASSED and ADOPTED this 13th day of May, 2009.
ATTEST:
t~
Robert Parcher, CITY CLE K atti Herrera Bower, MAYOR
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APPROVED AS TO
FORM & LANGUAGE
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COMMISSION ITEM SUMMARY
Condensed Title:
A resolution approving a Lease Agreement between the City and SunTrust Bank, for approximately 16 SF located
at in the lobby of 1700 Convention Center Drive; waiving by 5/7ths vote the competitive bidding requirements, as
required by Section 82-39 of the City of Miami Beach Code, and setting a public hearing for second reading on
June 3, 2009.
Key Intended Outcome Supported:
Improve the City's overall financial health and maintain overall bond rating.
Supporting Data (Surveys, Environmental Scan, etc.): 46% of residents and 55% of businesses ranked the City
either excellent or good for the overall value of the City Services
Issue:
Should the Ci a rove the Lease A reement for an ATM Machine with SunTrust Bank?
Item Summary/Recommendation:
First Reading
In September 2007, the City passed Resolution 2007-26614 accepting the City Manager's recommendation
pertaining to the ranking of proposals pursuant to RFP 37-06/07 for banking services. This resolution authorized
the Administration to enter into negotiations with top-ranked proposer, SunTrust Bank. The RFP required the
winning bidder to install in City Hall an ATM machine at no charge to the City. In addition, SunTrust's proposal
stated that they were pleased to offer the City of Miami Beach a no-cost City Hall ATM for the convenience of the
City's employees and residents.
The SunTrust ATM machine will be located on the ground floor of City Hall located at 1700 Convention Center
Drive. The term of this lease will be for five (5) years with the option of one additional term of four (4) years and
three hundred sixty four (364) days. The lease rent will be $1.00 per lease year. This ATM machine will be
accessible only during the time that City Hall is open for business. It will be accessible to all City employees,
residents and all those who come to City Hall on a daily basis.
The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida, adopt
the attached resolution, approving on first reading, an ATM Lease Agreement between the City and SunTrust
Bank, a Georgia Banking Corporation for an initial term of five (5) years, with an additional renewal term of four (4)
years and three hundred sixty four (364) days, at the City's sole discretion; waiving by 5/7ths vote, the competitive
bidding and appraisal requirements, as required by section 82-39 of the Miami Beach City Code and setting a
public hearing for second reading on June 3, 2009.
Board Recommendation:
Financial Information:
Source of Amount Account
Funds: n/a ~
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin
Ana Cecilia Velasco extension 6727
Si n-Offs:
D artment Director Assistant ' y a ger City anager
AP H JMG
T.IAG~NDA120091May 13V?egu/arlSunTrust Lease Agreement.S(.Wl.doc U / J
'' { ~ ~ ~ AGENDADA ~ R1 i3~o
m MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
To: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 13, 2009
SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING ON FIRST
READING, AN ATM LEASE AGREEMENT BETWEEN THE CITY AND
SUNTRUST BANK, FOR USE OF APPROXIMATELY SIXTEEN (16)
SQUARE FEET OF CITY-OWNED PROPERTY, LOCATED AT 1700
CONVENTION CENTER DRIVE (A.K.A. CITY HALL), MIAMI BEACH,
FLORIDA; SAID LEASE HAVING AN INITIAL TERM OF FIVE YEARS,
WITH AN ADDITIONAL RENEWAL TERM OF FOUR (4) YEARS AND
THREE HUNDRED SIXTY FOUR (364) DAYS, AT THE CITY'S SOLE
DISCRETION; WAIVING BY 5/7THS VOTE, THE COMPETITIVE
BIDDING AND APPRAISAL REQUIREMENTS, AS REQUIRED BY
SECTION 82-39 OF THE MIAMI BEACH CITY CODE; FURTHER
SETTING A PUBLIC HEARING ON JUNE 3, 2009, FOR THE SECOND
READING (AND FINAL APPROVAL) OF THE LEASE AGREEMENT.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOMES SUPPORTED
Improve the City's overall financial health and maintain overall bond rating.
BACKGROUND
On September 5, 2007, the City passed Resolution 2007-26614 accepting the
City Manager's recommendation pertaining to the ranking of proposals pursuant
to RFP 37-06/07 for banking services. This resolution authorized the
administration to enter into negotiations with top-ranked proposer, SunTrust
Bank. The RFP required the winning bidder to install an ATM machine, in City
Hall, at no charge to the City. Additionally, SunTrust's proposal stated that they
were pleased to offer the City of Miami Beach a no-cost City Hall ATM for the
convenience of the City's employees and residents.
ANALYSIS
The SunTrust ATM machine will be located on the ground floor of City Hall
located at 1700 Convention Center Drive. The term of this lease will be for five
(5) years, with an additional renewal term, at the City's sole discretion, of four (4)
years and three hundred and sixty four (364) days. The lease rent will be $1.00
per lease year. This ATM machine will be accessible only during the time that
City Hall is open for business. It will be accessible to all City employees,
residents and all those who come to City Hall on a daily basis.
Section 82-39 of the Miami Beach City Code, governing the sale/lease of public
property, requires a competitive bidding process, a Planning Department
analysis, and an independent appraisal to determine the value of the leasehold
interest, as well as two (2) readings of the proposed lease, with the second (and
final) reading followed by an advertised public hearing to obtain citizen input. The
Administration would hereby recommend that the Mayor and City Commission
approve the attached Lease Agreement on first reading, and hereby set the
public hearing on June 3, 2009, for second reading and final approval of the
Agreement.
Additionally, Section 82-39 of the City Code further provides for the waiver of the
competitive bidding and appraisal requirements, by 5/7ths vote of the Mayor and
City Commission, for leases of City land, upon a finding by the Mayor and City
Commission that the public interest would be served by waiving such conditions;
the Administration would also hereby recommend that the Mayor and City
Commission approve said waiver.
CONCLUSION
The Administration recommends that the Mayor and City Commission hereby
approve on first reading, an ATM Lease Agreement between the City and
SunTrust Bank for use of approximately sixteen (16) square feet of City-owned
property, located at 1700 Convention Center Drive (a/k/a City Hall), Miami
Beach, Florida for an initial term of five years, with an additional renewal term of
four years and three hundred sixty four (364) days, at the City's sole discretion,
and waiving by 5/7ths vote, the competitive bidding and appraisal requirements,
as required by Section 82-39 of the Miami Beach City Code; further setting a
public hearing on June 3, 2009, for the second reading (and final approval) of the
Lease Agreement.
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