2009-27070 ResoRESOLUTION NO. 2009-27070
A RESOLUTION OF THE MAYOR AND CITY COMMISION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE A JOINT PARTICIPATION AGREEMENT
WITH MIAMI-DADE COUNTY FOR THE CONSTRUCTION OF THE
VENETIAN CAUSEWAY STREETSCAPE IMPROVEMENT PROJECT.
WHEREAS, Miami-Dade County (the County), through its Public Works Department, is
managing the Venetian Causeway streetscape Improvement Project (the Project), which will
consist of roadway improvements to include sidewalks, stormwater improvements, curb and
gutters, raised landscape medians, bike lanes, decorative roadway lighting, tree planting,
signalization, pavement markings, signage, and other streetscape improvements; and
WHEREAS, in 1999, when the City General Obligation Bond (GO) was approved, an
allocation, in the amount of $1,827,000, was included for streetscape improvements for the
Venetian Causeway, from the City limits to Dade Boulevard; and
WHEREAS, Resolution No. 2005-26020, dated October 19, 2005, approved an
Interlocal agreement (ILA) between the City and the County, which delineated the parties
respective rights in the implementation of the planning, design, and construction of the Project,
including the City's contribution of $180,000 for design costs; and
WHEREAS, the Project is at the 100% design level and the estimated construction cost
is $7,868,688, which will be funded with County, City of Miami, and City funds, as well as with
Federal funding; and
WHEREAS, the City is the recipient of $1,000,000 in Federal Transportation
Enhancement Program (TEP) funds for the Project, which the City has agreed to pass through
to the County for the Project; and
WHEREAS, the City is required to enter into a Joint Participation Agreement (JPA) with
the County for the City's contribution for construction costs of the Project, in the amount of
$2,564,179; of this contribution, $1,000,000 is from TEP Funds and $1,564,179 is from the
balance of 1999 GO Bond funds; and
WHEREAS, the Administration would recommend that the Mayor and City Commission
approve the attached Joint Participation Agreement (JPA) with Miami-Dade County for the
Venetian Causeway streetscape Improvements Project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission hereby
approve and authorize the Mayor and City Clerk to execute a Joint Participation Agreement
(JPA) with Miami-Dade County (MDC) for the construction of the Venetian Causeway
streetscape Improvement Project.
PAS'/S~ED AND ADOPTED this 13th day of MaY , 2009.
ATTEST: WV mil,
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CITY CLERK A OR
Robert Parcher Matti Herrera Bower AppROVEDASTO
T:\AGENDA\2009\May 131Consent\Venetian JPA Reso.doc
FORM & LANGUAGE
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COMMISSION ITEM SUMMARY
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A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving and authorizing the
Mayor and City Clerk to enter into a Joint Participation Agreement (JPA) with Miami-Dade County (MDC) for the
construction of the Venetian Causeway Streetscape Improvements Project.
Key Intended outcome 5upportea:
Enhance mobility throughout the City
Supporting Data (Surveys, Environmental Scan, etc.):
Transportation remains one of the most significant areas to address from the survey results (often mentioned as a key
quality of life issue). 24% of residents rated traffic flow excellent or good, and 37% as poor. 35% of residents rated
the availability of pedestrian trails and bicycle paths/lanes as excellent or good, and 30% as poor.
Issue:
Shall the Ma or and Cit Commission a rove the Resolution?
Item Summary/Recommendation:
Miami-Dade County (the County), through its Public Works Department; is managing the Venetian Causeway
Streetscape Improvements Project (the Project), which will consist of roadway improvements to include sidewalks,
stormwater improvements, curb and gutters, raised landscape medians, bike lanes, decorative roadway lighting, tree
planting, signalization, pavement markings, signage, and other streetscape improvements. The estimated construction
cost for the Project is $7,868,688, which will be funded with County, Miami, and City funds as well as with federal
funding. The County will begin the bid process to hire a licensed general contractor to construct the Project upon
receipt of the notice to proceed from the Florida Department of Transportation (FDOT), which manages the federal
funding. To date, Local Agency Program (LAP) Agreements for all federal funds have been executed with FDOT.
The City must enter into a Joint Participation Agreement (JPA) with the County for the City's contribution for
construction costs of the Project in the amount of $2,564,179. Of this contribution, $1,000,000 is from federal
Transportation Enhancement Program (TEP) Funds and $1,564,179 is from the balance of 1999 GO Bond funds.
Pursuant to the JPA, the City shall make payments to the County for the City's financial contribution on a
reimbursement basis. The reimbursements are due to the County within thirty (30) days of City's receipt of a proper
invoice. For the TEP Funds, the City will forward the County's invoices to FDOT for reimbursement. Upon receipt, the
City will forward the funds to the County.
THE ADMINISTRATION RECOMMENDS APPROVAL OF THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: ~ $1,564,179 1999 General Obligation Bond Funds
2 $1,000,000 Transportation Enhancement Program Funds
3
OBPi Total $2,564,179
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin
Fernando Vaz uez, Cit En ineer, x.6399
Sian-Offs:
Department Director Assistant City Ma er City Manager
FHB R JMG
T:WGENDA\2009\May 13\Consent\Venetian JPA Sum.doc / /
~~~~ ~~al~~ AGENDA ITEM G~~-
DATE s /3-y5
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, vaww.miamibeachfl.gov
COMMISSION MEMORANDUM
To: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manage
DATE: May 13, 2009
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO ENTER INTO A JOINT PARTICIPATION AGREEMENT WITH
MIAMI-DADE COUNTY FOR THE CONSTRUCTION OF THE VENETIAN
CAUSEWAY STREETSCAPE IMPROVEMENTS PROJECT.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
AMOUNT AND FUNDING
Previously appropriated funding in the amount of $1,564,179 from FY 2005-06 2003 General
Obligation Bonds and previously appropriated Transportation Enhancement Program (TEP)
Fund in the amount of $1,000,000.
BACKGROUND
In 1999 when the General Obligation Bond (GO) was approved by the Mayor and City
Commission, an allocation of $1,827,000 was included for the Venetian Causeway Streetscape
Project (the Project) for improvements from the City limits to Dade Boulevard. The
improvements were for streetscape and above the surface enhancements and did not contain
any below ground utility improvements.
The City determined that the proposed improvements for the Venetian Causeway necessitated
an Interlocal Agreement (ILA) between the City, the City of Miami (Miami) and Miami-Dade
County (County), since all three have some jurisdiction over the Venetian Causeway and are
therefore involved in a part of the planned improvements.
On October 2005, the City Commission approved an Interlocal Agreement (ILA) with the
County, which delineated the obligations and rights that both parties would have in the
implementation of the Project and how the funding contribution from the City will be
incorporated. The ILA determined that the County will manage the design and construction of
the Project.
In a letter to the County dated November 21, 2003, the City agreed to provide the County with
$1,827,000 for the Project (see Attachment 1, Contribution Letter). The ILA stated that the City
will only fund that portion of the project that is within the City's Right of Way (ROW). The ILA
also stated that the City would provide $180,000 towards the commissioning of a consultant to
plan and design the Project in accordance to the Master Plan previously approved. From the
$1,827,000 available, the City paid the County $180,000 for the design of the Project, and also
paid $76,821 to Hazen and Sawyer for project management fees. The remaining funds
available total $1,570,179 and the County has requested $1,564,179, leaving a balance for the
City of $6,000.
Venetian Causeway JPA
May 13, 2009
Page 2 of 2
CURRENT STATUS
The Project is at a 100% design level and will consist of roadway improvements to include
sidewalks, stormwater improvements, curb and gutters, raised landscape medians, bike lanes,
decorative roadway lighting, tree planting, signalization, pavement markings, signage, and other
streetscape improvements on the Venetian Causeway. The estimated construction cost for the
Project is $7,868,688, which will be funded with County, Miami, and City funds as well as with
federal funding (see Table 1). The total funding available in the amount of $7,869,179 exceeds
the estimated construction cost by $491.00. The County will begin the bid process to hire a
licensed general contractor to construct the Project upon receipt of the notice to proceed from
the Florida Department of Transportation (FDOT), which manages the federal funding.
Table 1. Venetian Causeway streetscape Construction Funding
Allocated Construction Funds Amount
City of Miami Beach GOB Funds
City of Miami 2nd Series Homeland Defense Neighborhood Improvement Bond
City of Miami Storm Water System Funding 1,564,179.00
1,900,000.00
270,000.00
Sub-Total: 3,734,179.00
LAP Agreement with City of Miami
LAP Agreement with City of Miami Beach
LAP Agreement with Miami-Dade County 1,000,000.00
1,000,000.00
585,000.00
Sub-Tots I: 2, 585, 000.00
County Road Impact Fees (RIF) District 8
Sunshine State Financing (County) 550,000.00
1,000,000.00
Sub-Total: 1,550,000.00
Total: 7,869,179.00
The City must enter into a Joint Participation Agreement (JPA) with the County for the City's
contribution for construction costs of the Project in the amount of $2,564,179. Of this
contribution, $1,000,000 is from federal Transportation Enhancement Program (TEP) Funds and
$1,564,179 is from the balance of 1999 GO Bond funds. Pursuant to the JPA, the City shall
make payments to the County for the City's financial contribution on a reimbursement basis.
The reimbursements are due to the County within thirty (30) days of City's receipt of a proper
invoice. For the TEP Funds, the City will forward the County's invoices to FDOT for
reimbursement. Upon receipt, the City will forward the funds to the County.
CONCLUSION
The Administration recommends that the Joint Participation Agreement between the City of
Miami Beach and the Miami-Dade County, Florida for the Venetian Causeway streetscape
Improvements Project be approved.
Attachments:
1. Contribution Letter
2. JPA
JMG/RCM/FV/XF/CL
T:WGENDA\2009\May 13\Consent\Venetian JPA Memo.doc
Attachment 1
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CITY' kAll S7D0 CONVENTION C[NTCR DR1V[ \NAMI f3EAf;H. FLOR,UA 3:3.3L'
CAPn'AL IMPROVEMENT PROJECTS OFFICE
November 21, 2003
Mr. Aristides Rivera, Oirector
Miami-Dade County Public Works Department
111 NW 1"Street, Suite 1610
Telephw,e 305.673-7071
Facsimile JD5-673.7073
Miami, FL 33128 „ilii=i~.
Dear Mr. Rivera:
The purpose of this fetter is to confirm the allocation of City of Miami Beach funding far the Venetian
Causeway Ilnproven;ent Project as wEii as to identity iY,e restrcrlons on and the process €or utilizing
said funding. This information has been previously provided to you in e-mail farm (attached). The
City has allocated $1,827,000 in Genera! Obligation Bond funding to the Venetian Causeway
Improvement Project. Genera( Obligation Bond funds can only be used for above-ground
improvements inGuding the following: curb, gutter, and sidewalk replacement; tree planting and
landscaping; lighting; and street resurtacing. General Obligation Bond funding can also t>e used to
pay for the planning and design of these eligible improvements. General Obligation Bond funding
cannot be used far the design or construction of water, sanitary sewer, stormwrater improvements, or
the undergrounding of above-ground utilities such as e{ectric, telephone, and cable. The funding
can also only be used within the City limits of the City of Miami Beach. In addition, the use of
Genera! Obligation Bond funding must be approved by the City's General Obligation Band Oversight
Committee which meets on the first Monday of each month and by the Miami Beach City
Commission.
In addition, the City of Miami Beach has allocated $550,000 in Road Impact Fees for the installation
of traffic signals at the following locations: {1) Venetian Causeway and Diiido Drive; (2) Venetian
Causeway and East Bridge; (3) Venetian Causeway and West Bridge; (4) Venetian Causeway and
Rivo Alto Drive; (5) Venetian Causeway and San Marino Drive; {ti) Venetian Causeway and Island
Avenue (E); and Venetian Causeway and Island Avenue (V1l).
The City of Miami Beach remains committed to implementing the Venetian Causeway Improvement
Project. It has been and continues to be the City's desire to enter into a joint agreement with the
County and the City of Miami to implement this project. However, the City of Miami Beach also
wants to ensure that various standards and procedures that have been developed to improve the
project implementation process are utilized to the greatest extent possible in this project. I look
foniward to teaming at the December 8w meeting of any progress that has been made on moving this
project forward.
Sincerely,
Tim emstreet
CIP Director ~ ~° x~'w't
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