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2009-27078 ResoRESOLUTION NO. 2009-27078 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO SUBMIT THE FOLLOWING AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 (ARRA) APPLICATIONS FOR FUNDING: 1) THE ADMINISTRATION FOR CHILDREN AND FAMILIES, DEPARTMENT OF HEALTH & HUMAN SERVICES, STRENGTHENING COMMUNITIES FUND -NON-PROFIT CAPACITY BUILDING PROGRAM FOR THE PROVISION OF TRAINING, CONSULTING AND TECHNOLOGY SERVICES TO IMPROVE SERVICE CAPACITY AMONG THE MIAMI BEACH SERVICE PARTNERSHIP, IN AN AMOUNT NOT TO EXCEED $750,000, AND 2) THE ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT FUNDS IN THE AMOUNT OF $839,000; AND RETROACTIVE APPROVAL TO APPLY FOR THE FOLLOWING NON- ARRA FUNDED GRANTS: 1) NATIONAL ENDOWMENT FOR THE HUMANITIES FOR FUNDING IN AN AMOUNT NOT TO EXCEED $20,000 FOR THE CITY'S RECORDS ARCHIVING PROGRAM; 2) ASSISTANCE TO FIREFIGHTERS PROGRAM FOR FUNDING IN AN AMOUNT NOT TO EXCEED $171,000 FOR A VEHICLE EXHAUST SYSTEM FOR FIRE STATIONS 1, 3, AND THE REPAIR SHOP; AND 3) ADDITIONAL FUNDING IN THE AMOUNT OF $28,508 IN COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RELIEF FUNDING FOR THE CITY'S VILLA MARIA RENOVATION PROJECT; FURTHER APPROPRIATING THE ABOVE FUNDS, IF APPROVED AND ACCEPTED BY THE CITY, AND AUTHORIZING THE EXECUTION OF ALL NECESSARY DOCUMENTS RELATED TO THESE APPLICATIONS BY THE CITY MANAGER OR HIS DESIGNEE. WHEREAS, the American Recovery and Reinvestment Act of 2009 (Recovery Act) was signed into law by President Obama on February 17, 2009. The purpose of the Recovery Act is to create and save jobs, jumpstart the economy, and lay the foundation for a robust and sustainable 21St century economy; and WHEREAS, the Act includes measures to modernize the nation's infrastructure, enhance America's energy independence, expand educational opportunities, increase access to health care, provide tax relief, and protect those in greatest need; and WHEREAS, federal stimulus funds are being distributed through existing funding programs through the following three categories: 1. Funds allocated as formula grants directly to local or regional entities; 2. Funds allocated to the states for discretionary pass-through or competitive grants; 3. Funds to be distributed at the Federal level through a grant competitive process; and WHEREAS, the Administration has acted quickly to apply for funding as announcements are made by the different federal .agencies and departments; and WHEREAS, the Department of Health and Human Services provides funding to experienced organizations to provide nonprofit organizations, serving as project partners, with capacity building training, technical assistance, and competitive financial assistance; and WHEREAS, lead organizations will assist nonprofit organizations with capacity building activities that support economic recovery; specifically, they will assist grassroots organizations working in distressed communities with capacity building activities in five critical areas: 1) organizational development, 2) program development, 3) collaboration and community engagement, 4) leadership development, and 5) evaluation of effectiveness; and WHEREAS, the Administration intends to apply for funding in an amount not to exceed $750,000 for the provision of training, consulting and technology services to improve service capacity among the members of the Miami Beach Service Partnership ("Service Partnership") and its member agencies, as well as increase resident access to federal benefits and tax credits; and WHEREAS, the Service Partnership serves eligible youths with quality, integrated services that improve school attendance and performance; and WHEREAS, the current agencies in the Service Partnership are: South Florida Center for Family Counseling; Aspira of Florida; Choices et al., Inc.; Junior Achievement; Miami Beach Community Health Center; Unidad/Miami Beach Hispanic Community Center and Teen Job Corps; and WHEREAS, this grant requires a 20% match and, if awarded, the City intends to use City staff salaries, and salaries from the partnering organizations as matching funds; and WHEREAS, approval is requested for the Administration to apply for ARRA funding to the Administration for Children and Families, Department of Health and Human Services, Strengthening Communities Fund -Non-Profit Capacity Building Program for the provision of training, consulting and technology services to improve service capacity among the members of the Service Partnership, in an amount not to exceed $750,000; and WHEREAS, approval is requested to apply for ARRA funding under the Energy Efficiency and Conservation Block Grant Program, which provides funding to develop and implement projects to improve energy efficiency and reduce energy use and fossil fuel emissions in communities, in the amount of $839,000; and WHEREAS, the Administration will be presenting several options for this grant at a special meeting of the Finance and Citywide Projects Committee and, given the grant application deadline of June 25, 2009, it is recommended that the projects recommended by the Finance and Citywide Projects Committee be submitted to the Energy Efficiency and Conservation Block Grant Program; and WHEREAS, this grant supports the key intended outcome to enhance the environmental sustainability of the community; and WHEREAS, Preservation Assistance Grants help institutions-particularly small and mid-sized institutions-improve their ability to preserve and care for their humanities collections, including special collections of books and journals, archives and manuscripts, prints and photographs, moving images, sound recordings, architectural and cartographic records, decorative and fine arts, textiles, archaeological and ethnographic artifacts, furniture, and historical objects; and WHEREAS, two programs exist under the Preservation Grants, and the City intends to apply for both programs; and WHEREAS, neither grant requires a match and this project supports the key intended outcome of enhancing learning opportunities for youth; and WHEREAS, approval is sought by the Administration to apply for funding from the National Endowment for the Humanities for funding for the City's records archiving program in an amount not to exceed $20,000; and WHEREAS, the Assistance to Firefighters grant program is administered by the Department of Homeland Security's Office of Grants and Training in cooperation with the U.S. Fire Administration; and WHEREAS, the current program provides funding for Fire Departments to acquire equipment and, accordingly, the Administration has submitted a grant application for funding to acquire vehicle exhaust extraction systems for Fire Stations 1 and 3, and the Repair shop and training facility; and WHEREAS, this grant requires a 20% match and the City has matching funds available in the Fire Department budget to match this grant, and this grant supports the key intended outcome to ensure well-maintained facilities; and WHEREAS, retroactive approval is requested by the Administration to apply to the Assistance to Firefighters grant program for funding in an amount not to exceed $171,000 for a vehicle exhaust system for fire stations 1 and 3, and the Repair Shop; and WHEREAS, the City received funding from the Florida Department of Community Affairs in the amount of $413,992 for the City for the Villa Maria project under the Hurricane Disaster Recovery Program to address Hurricane Wilma damage; WHEREAS, additional funding in the amount of $28,508 is now available for this project, bringing the total grant award to $442,500; WHEREAS, there is no match requirement, and the project supports the key intended outcome to reduce the number of homeless people. NOW THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH hereby approve and authorize the City Manager or his designee to submit the following American Recovery And Reinvestment Act of 2009 (ARRA) applications for funding: 1) Administration for Children and Families, Department of Health & Human Services for its Strengthening Communities Fund - Non- profit Capacity Building Program for the provision of training, consulting and technology services to improve service capacity among the Miami Beach Service Partnership, in an amount not to exceed $750,000 and 2) the Energy Efficiency And Conservation Block grant funds in the amount of $839,000; and the following non-ARRA funded grants: 1) National Endowment for the Humanities for funding for the City's records archiving program; 2) retroactive approval to apply for the Assistance to Firefighters program for funding in an amount not to exceed $171,000 for a vehicle exhaust system for fire stations 1, 3, and the Repair Shop; and, 3) additional funding in the amount of $28,508 in Community Development Block Grant Disaster Relief funding for the City's Villa Maria renovation project; further appropriating the above funds, if approved and accepted by the City; and authorizing the execution of all necessary documents related to these applications by the city manager or his designee. 2009-27078 PASSED and ADOPTED this 3rd ATTEST: ~~P~~ CITY CLERK Robert Parcher day of June , 2009 Matti Herrera Bo er M OR JMG/KGB/JMH T:\AGENDA\2009\June 3\Consent\Grants Reso Stim.doc APPRO~©AS ~ .~ ~ 2 ~' 9 4 ~~ COMMISSION ITEM SUMMARY ~_nnrlones~rl Ti41p• A Resolution authorizing the City Manager to apply for and accept two American Recovery and Reinvestment Act of 2009 grants as well as non-ARRA grant funds. Ke Intended Outcome 5u ortea: 1) Enhance learning opportunities for youth; 2) Enhance the environmental sustainability of the community and ensure well-maintained facilities; 3) increase community satisfaction with city services; 4) ensure well- maintained facilities; 5) reduce the number of homeless people. Supporting Data - 2007 Survey: 1) Residents stated that supplementing school programs was the fourth most important area for the city to spend its tax dollars; 2) recent capital improvements was a key positive finding and a key driver for overall quality of life for residents and businesses; 3) City services for tax dollars paid is a key driver for residents; 4) A Facility Condition Index (FCI) was conducted on City buildings; the FCI is a comparative indicator of the relative condition of a facility, with a rating of 0 as "excellent", and 0.15 and higher as "poor". The City's Fire Stations were rated as 1.02 and 1.03 (poor), and received the 2`~ worst score of all buildings rated; 5) When it comes to housing, residents feel that the City should most seek to ensure housing for households with incomes of less than $50,000 and housing for elderly/seniors. Issue: Shall the City support the following funding requests and execute the related agreements? Item Summary/Recommendation: A Resolution authorizing the city manager or his designee approval to submit the following American Recovery and Reinvestment Act of 2009 (ARRA) applications for funding:1) Administration for Children and Families, Department of Health & Human Services for its Strengthening Communities Fund -Non-Profit Capacity Building Program for the provision of training, consulting and technology services to improve service capacity among the Miami Beach Service Partnership, which serves eligible youths with quality, integrated services that improve school attendance and performance, in an amount not to exceed $750,000; and, 2) Energy Efficiency and Conservation formula grant funds in the amount of $839,000 to develop and/or implement projects to improve energy efficiency and reduce energy use and fossil fuel emissions; and the following non-ARRA funded grants: 3) National Endowment for the Humanities for funding under two separate programs for the city's records archiving program; 4) Assistance to Firefighters program for funding in an amount not to exceed $171,000 for a vehicle exhaust system for Fire Stations 1, 3 and the repair shop; and, 5) additional funding in the amount of $28,508 in Community Development Block Grant Disaster Relief funding for the Villa Maria renovation project; further appropriating the above funds, if approved and accepted by the city; and authorizing the execution of all necessary documents related to these applications by the city manager or his designee. Adviso Board Recommendation: N/A Financial Information: Source of # Grant Name/Project Grant Not to Match Amount/Source funds Exceed Amount 1 Strengthening Communities $750,000 $140,000/city salaries, agency Fund/Service Partnership salaries and in-kind match for ARRA s ace 2 Energy Efficiency and $839,000 No match required Conservation Grant (ARRA) 3 NEH -Records Archiving $20,000 No match required Project 4 Assistance to Firefighters $171,000 $34,000/Fire Department Program -Vehicle Exhaust Budget 5 CDBG/Villa Maria $28,508 No match required Financial Im act Summa Cit Clerk's Office Le islative Trackin Judy Hoanshelt, Grants Manager, Office of Budget and Performance Improvement ~ Department D}fector ~ Assistant City Manager ~ City Manager ~ ~ MIAMIBEACH AGENDA ITEM G7~ DATE ~ -3 -09 ~ MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the Cit~r Commission FROM: Jorge M. Gonzalez, City Manager DATE: June 3, 2009 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE APPROVAL TO SUBMIT THE FOLLOWING AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 (ARRA) APPLICATIONS FOR FUNDING: 1) DEPARTMENT OF HEALTH & HUMAN SERVICES, ADMINISTRATION FOR CHILDREN AND FAMILIES, FOR ITS STRENGTHENING COMMUNITIES FUND - NON-PROFIT CAPACITY BUILDING PROGRAM FOR THE PROVISION OF TRAINING, CONSULTING AND TECHNOLOGY SERVICES TO IMPROVE SERVICE CAPACITY AMONG THE MIAMI BEACH SERVICE PARTNERSHIP, IN AN AMOUNT NOT TO EXCEED $750,000; AND, 2) ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT FUNDS IN THE AMOUNT OF $839,000; AND THE FOLLOWING NON-ARRA FUNDED GRANTS: 3) NATIONAL ENDOWMENT FOR THE HUMANITIES FOR FUNDING, IN AN AMOUNT NOT TO EXCEED $20,000 FOR THE CITY'S RECORDS ARCHIVING PROGRAM; 4) ASSISTANCE TO FIREFIGHTERS PROGRAM FOR FUNDING, IN AN AMOUNT NOT TO EXCEED $171,000 FOR A VEHICLE EXHAUST SYSTEM FOR FIRE STATIONS 1, 3 AND THE REPAIR SHOP; AND, 5) ADDITIONAL FUNDING IN THE AMOUNT OF $28,508 IN COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RELIEF FUNDING FOR THE VILLA MARIA RENOVATION PROJECT; FURTHER APPROPRIATING THE ABOVE FUNDS, IF APPROVED AND ACCEPTED BY THE CITY; AND AUTHORIZING THE EXECUTION OF ALL NECESSARY DOCUMENTS RELATED TO THESE APPLICATIONS BY THE CITY MANAGER OR HIS DESIGNEE. ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS The American Recovery and Reinvestment Act of 2009 (Recovery Act) was signed into law by President Obama on February 17, 2009. The purpose of the Recovery Act is to create and save jobs, jumpstart the economy, and lay the foundation for a robust and sustainable 21St century economy. The Act includes measures to modernize the nation's infrastructure, enhance America's energy independence, expand educational opportunities, increase access to health care, provide tax relief, and protect those in greatest need. Commission Memorandum Page 2 Federal Stimulus funds are being distributed through existing funding programs through the following three categories: 1. Funds allocated as formula grants directly to local or regional entities; 2. Funds allocated to the states for discretionary pass-through or competitive grants; 3. Funds to be distributed at the Federal level through a grant competitive process. The Administration has acted quickly to apply for funding as announcements are made by the different federal agencies and departments. Funding announcements and guidelines will continue to be released over the next few months, and the Administration will continue to pursue additional programs under the Recovery Act. At this time, the Administration has identified and is in the process of applying for the following Recovery Act funds: 1. Approval to apply for ARRA funding to the Administration for Children and Families, Department of Health and Human Services for its Strengthening Communities Fund -Non-Profit Capacity Building Program for the provision of training, consulting and technology services to improve service capacity among the Miami Beach Service Partnership, in an amount not to exceed $750,000 The Department of Health and Human Services provides funding to experienced organizations to provide nonprofit organizations serving as project partners, with capacity building training, technical assistance, and competitive financial assistance. The focus of this program is to build the capacity of funded projects' nonprofit partners in order to address the broad economic recovery issues present in their communities. Lead organizations will assist nonprofit organizations with capacity building activities that support economic recovery. Specifically, lead organizations will assist grassroots organizations working in distressed communities with capacity building activities in five critical areas: 1) organizational development, 2) program development, 3) collaboration and community engagement, 4) leadership development, and 5) evaluation of effectiveness. Capacity building activities are designed to increase an organization's sustainability and effectiveness, enhance its ability to provide social services, and create collaborations to better serve those in need. The Administration intends to apply for funding in an amount not to exceed $750,000 for the provision of training, consulting and technology services to improve service capacity among the Miami Beach Service Partnership and its member agencies as well increase resident access to federal benefits and tax credits. The Miami Beach Service Partnership serves eligible youths with quality, integrated services .that improve school attendance and performance. The current agencies in the Service Partnership are: South Florida Center for Family Counseling; Aspira of Florida; Choices et al, Inc.; JuniorAchievement; Miami Beach Community Health Center; Unidad/Miami Beach Hispanic Community Centerand Teen Job Corps. The agencies as well as organizations that support the Service Partnership will be invited to partner. This grant requires a 20% match, in an amount not to exceed $140,000. If awarded, the city intends to use city staff salaries, salaries from the partnering organizations and in-kind for space as a match. This grant supports the key intended outcome: enhance learning opportunities for youth. Commission Memorandum Page 3 2. Approval to apply for ARRA funding under the Energy Efficiency and Conservation Block Grant Program for funds in the amount of $839,000; The Energy Efficiency and Conservation Block Grant Program provides funding to develop and implement projects to improve energy efficiency and reduce energy use and fossil fuel emissions in communities. The Administration will be presenting several options for this grant to a special meeting of the Finance and Citywide Projects Committee, and, given the grant application deadline of June 25, 2009, it is recommended that the projects recommended by the Finance and Citywide Projects Committee will be submitted to the Energy Efficiency and Conservation Block Grant Program. This grant supports the key Intended outcome: enhance the environmental sustainability of the community. 3. Approval to apply for funding under two separate programs from the National Endowment for the Humanities (NEH) for funding for the city's records archiving program in a combined amount not to exceed $20,000; Preservation Assistance Grants help institutions-particularly small and mid-sized institutions-improve their ability to preserve and care for their humanities collections, including special collections of books and journals, archives and manuscripts, prints and photographs, moving images, sound recordings, architectural and cartographic records, decorative and fine arts, textiles, archaeological and ethnographic artifacts, furniture, and historical objects. NEH has two programs for institutions that the Administration can apply under. The Administration requests approval to applyforfunding forthe city's records archiving project under both programs. The scope of this project includes: 1) an overall assessment of the archives housed within the City Clerk's Office by hiring a professional archivist as a consultant. This assessment would be used to prepare short term and long term recommendations for preservation, housing, and environmental conditions; 2) the second activity that the grant will support is the purchase of preservation and storage supplies; 3) the third activity is the indexing and cataloging of historic photographs and documents and update the database of historical documents; 4) training component for interns/students This grant does not require a match. This project supports the key Intended outcome: increase community satisfaction with city services. 4. Retroactive approval to apply to the Assistance to Firefighters grant program for funding in an amount not to exceed $171,000 for a vehicle exhaust system for fire stations 1 and 3 and the Repair Shop The Assistance to Firefighters grant program is administered by the Department of Homeland Security's Office of Grants and Training in cooperation with the U.S. Fire Administration. The Assistance to Firefighters grant program assists rural, urban and suburban fire departments throughout the United States by offering three grant opportunities in each year. The grant programs are used by the nation's firefighters and first responders to increase the effectiveness of firefighting and emergency response operations. Commission Memorandum Page 4 The current program provides funding for Fire Departments to acquire equipment. Accordingly, the Administration has submitted a grant application for funding to acquire vehicle exhaust extraction systems for Fire Stations 1 and 3, and the Repair shop. The City has been actively pursuing the purchase of a vehicle exhaust extraction system. This grant requires a 20% match, in the amount of $34,000. The City has matching funds available in the Fire Department budget to match this grant. This grant supports the key intended outcome: ensure well-maintained facilities 5. Approval to accept additional funding in the amount of $28.508 in Community Development Block Grant Disaster Relief funding for the Villa Maria renovation rp oiect The Florida Department of Community Affairs awarded funds to the City for the Villa Maria project under its Hurricane Disaster Recovery Program to address Hurricane Wilma damage. The Administration was awarded funding on behalf of Miami Beach Community Development Corporation for the Villa Maria project. The Villa Maria is project-based Elderly Housing Facility, and is a contributing structure in the National Register Miami Beach Architectural District. The city received funding from the Florida Department of CommunityAffairs in the amount of $413,992 for the City for the Villa Maria project under the Hurricane Disaster Recovery Program to address Hurricane Wilma damage; additional funding in the amount of $28,508 is now available for this project, bringing the total grant award to $442,500; This agenda item is to accept additional funding in the amount of $28,508. The funding is needed for the project and there is no match requirement. This project supports the key Intended outcome: reduce the number of homeless people. Conclusion The Administration requests approval to authorize the City Manager or his designee approval to submit the following American Recovery And Reinvestment Act of 2009 (ARRA) applications for funding: 1) Administration for Children and Families, Department of Health & Human Services for its Strengthening Communities Fund -Non-Profit Capacity Building Program for the provision of training, consulting and technology services to improve service capacity among the Miami Beach Service Partnership, which serves eligible youths with quality, integrated services that improve school attendance. in an amount not to exceed $750,000; and, 2) Energy Efficiency And Conservation Block grant funds in the amount of $839,000, for funding of projects based on the recommendation of the Finance and Citywide Projects Committee; and the following non-ARRA funded grants: 3) National Endowment for the Humanities for funding for the city's records archiving program; 4) Assistance to Firefighters program for funding in an amount not to exceed $171,000 for a vehicle exhaust system for fire stations 1, 3 and the Repair Shop; and, 5) additional funding in the amount of $28,508 in Community Development Block Grant Disaster Relief funding for the city's Villa Maria renovation project; further appropriating the above funds, if approved and accepted by the city; and authorizing the execution of all necessary documents related to these applications by the city manager or his designee. JMG/KGB/JMH