2009-27101 ResoRESOLUTION NO. 2009-27101
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING (FOLLOWING THE EXPIRATION OF
THE INITIAL TERM ON JULY 12, 2009), A MONTH TO MONTH EXTENSION
OF THE CONTRACT WITH STANDARD PARKING, INC. FOR PARKING
METER COLLECTION SERVICES FOR THE CITY'S PARKING SYSTEM;
SAID EXTENSION NOT TO EXCEED SIX (6) MONTHS, COMMENCING ON
JULY 13, 2009, AND TERMINATING NO LATER THAN JANUARY 12, 2010.
WHEREAS, the City's Parking Department has outsourced parking meter collections
services for over eighteen (18) years; Standard Parking, Inc. is the current parking meter
collection service provider and has been in place since 2001; and
WHEREAS, on July 12, 2006, via Resolution No. 2006-26256, the Mayor and
Commission awarded a contract to Standard Parking to provide the City's Parking System with
parking meter collection services; the contract included a three (3) year initial term, with two (2)
one-year renewal options, at the sole and absolute discretion of the City; and
WHEREAS, the Administration is currently negotiating more favorable terms with
Standard Parking; however, negotiations may not be completed by the expiration date of the
three year initial term, which expires on July 12, 2009; and
WHEREAS, upon completion of the successful negotiations with Standard Parking, the
City's options are: (1) exercise the first one year option term under the contract; or (2) issue a
Request for Proposals (RFP) and continue the current contract on a month-to-month basis until
such time that the Mayor and Commission approve an award pursuant to the new RFP; and
WHEREAS, it is the Administration's goal to provide a recommendation to the Mayor
and Commission regarding the aforementioned options with at the July 15, 2009 City
Commission Meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
approve (following the expiration of the initial term on July 12, 2009), amonth-to-month
extension of the contract with Standard Parking, Inc. for parking meter collections services for
the City's Parking System; said extension not to exceed six (6) months, commencing on July 13,
2009, and terminating no later than January 12, 2010.
PASSED AND ADOPTED THIS 3rd DAY OF June 2009.
ATTEST:
CITY CLERK Robert Parcher R Matti errera B D AS TO
T:\AGENDA\2009\June3\RegularMeterCollectionExtensionMonthtoMonth.reso.doc RM ~ LANGUAGE
efc FOR EXECUTION
Dat
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing and approving (following the expiration of the initial term on July 12,
' 2009) amonth-to-month extension of the contract with Standard Parking, Inc. for parking meter
collection services for the City's Parking System; said extension is not to exceed six (6) months,
ex irin no later than Janua 12, 2010.
Key Intended Outcome Supported:
Maintain or improve traffic flow and improve parking availability.
Supporting Data (Surveys, Environmental Scan, etc.):
There had been an overall increase of 9.57% in total vehicle entries in City facilities between
2004 and 2007, thus maintaining the need for services such as the collection of parking meters.
Issue:
Should the City Commission approve amonth-to-month extension of the contract with
Standard Parking for parking meter collection services until such time that either the
renewal term that is available is successfully negotiated or a Request for Proposals is
issued?
Item Summa
The City's Parking Department has outsourced parking meter collections services for over 18
years. Standard Parking, Inc. is the current parking meter collection service provider and has
been in place since 2001. On July 12, 2006, via Resolution No. 2006-26256, the Mayor and
Commission awarded an initial three (3) year term to Standard Parking to provide the City's
Parking System with parking meter collection services. The award included two (2) one-year
options for renewal, at the sole and absolute discretion of the City.
The Administration is currently negotiating more favorable terms with Standard Parking; however,
negotiations may not be completed by the expiration date of the current three year term, which
shall expire on July 12, 2009.
Upon completion of the negotiations with Standard Parking, the City's options are as follows:
• Option One: A one-year renewal option providing more favorable terms to the City.
• Option Two: Issue a Request for Proposals (RFP) and continue the current contract on a
month-to-month basis with Standard Parking until such time that the Mayor and
Commission approve an award.
It is the Administration's goal to provide a recommendation to the Mayor and Commission
regarding the aforementioned options with an agenda item at the July 15, 2009 City Commission
Meeting.
the Resolution.
Adviso Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Funds: ~
OBPI Total
Financial Im act Summa
Ci Clerk's Office Le islative Trackin
Saul Frances, Parking Department
Sign-Offs•
Department Director sistant City Manager City Manager
SF TH JMG
~ ~ ~~
M I ~M (~ ~~\r,. H AGEN TEM ~ 7
~"` DATE 6"309
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, voww.miamibeachfl.gov
COMMISSION MEMORANDUM
To: Mayor Matti Herrera Bower and Members of the ' y Commission
FROM: Jorge M. Gonzalez, City Manage
DATE: June 3, 2009
SUBJECT: A RESOLUTION AUTHORIZING AND APPROVING (FOLLOWING THE
EXPIRATION OF THE INITIAL TERM ON JULY 12, 2009), A MONTH TO
MONTH EXTENSION OF THE CONTRACT WITH STANDARD PARKING,
INC. FOR PARKING METER COLLECTION SERVICES FOR THE CITY'S
PARKING SYSTEM; SAID EXTENSION IS NOT TO EXCEED SIX (6)
MONTHS, EXPIRING NO LATER THAN JANUARY 12, 2010
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City's Parking Department has outsourced parking meter collections services for
over 18 years. Standard Parking, Inc. is the current parking meter collection service
provider and has been in place since 2001. On July 12, 2006, via Resolution No. 2006-
26256, the Mayor and Commission awarded an initial three (3) year term to Standard
Parking to provide the City's Parking System with parking meter collection services. The
award included two (2) one-year options for renewal, at the sole and absolute discretion
of the City.
The Administration is currently negotiating more favorable terms with Standard Parking;
however, negotiations may not be completed by the expiration date of the current three
year term, which shall expire on July 12, 2009.
Upon completion of the negotiations with Standard Parking, the City's options are as
follows:
Option One: A one-year renewal option providing more favorable terms to the
City.
Option Two: Issue a Request for Proposals (RFP) and continue the current
contract on a month-to-month basis with Standard Parking until such time that
the Mayor and Commission approve an award.
It is the Administration's goal to provide a recommendation to the Mayor and
Commission regarding the aforementioned options with an agenda item at the July 15,
2009 Commission Meeting.
Commission Memorandum -Meter Collection Month to Month
June 3, 2009
Page 2 of 2
CONCLUSION
The Administration recommends that the Mayor and Commission approve amonth-to-
month extension with Standard Parking, Inc. for parking meter collection services, until
such time that either aone-year term is exercised and approved by the Mayor and
Commission or alternatively, a competitive bidding process is approved by the Mayor
and Commission to procure parking meter collection services. The month-to-month
extension should not exceed a six month period and shall expire on January 12, 2010.
JMG/TH/SF
T:\AGEN DA\2009\J u ne3\Regular\Metercol lection MonthtoMonth Extension.cme.doc