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ITB 19-08/09 3/12/09INVITATION FOR BIDS GROUNDS MAINTENANCE SERVICE -SOUTH POINTE PARK BID # 19-08/09 BID OPENING: March 12, 2009 AT 3:00 P.M. Gus Lopez, CPPO, Procurement t7irector PROCUREMENT DIVISION 1700 Convention Center Drive, Miami Beach, FL 33139 www. mia m ibeachfl.gov F:\PURC\$ALL\MARTA\Bids\08-09\Grounds Maintenance South Poini Park\ITB xx-08-09 south point park grounds maintenance.doc m MIAMIBEACH COMMISSION ITEM SUMMARY Condensed Title: Request For Approval To Award Contracts To Superior Landscaping & Lawn Service, Inc. As Primary Vendor, And ValleyCrest Landscape Maintenance, Inc. As Secondary Vendor, Pursuant To Invitation To Bid No.19-08/09, For Grounds Maintenance Service For South Pointe Park, In The Annual Amount Of $144,200. Ke Intended Outcome Su orted: Ensure well maintained facilities. Supporting Data (Surveys, Environmental Scan, etc.): Miami Beach Customer Survey indicates 81 % of residents rated the appearance and maintenance of the City's public areas as either excellent or good. Issue• Shall The City Commission Approve The Award Of Contracts? The purpose of this bid was to establish a contract, by means of sealed bids, for grounds maintenance service, from a source(s) of supply that will give prompt and efficient service. This contract shat(remain in effect forthree (3) years from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement for two (2}additional years, on a year to year basis. Award of this contract may be made to the primary and secondary lowest and best bidders, whose bid will be most advantageous to the City of Miami Beach. Should the primary vendor fail to comply with the Terms and Conditions of this Contract, the City reserves the right to award to the secondary vendor, if it is deemed to be in the best interest of the City. The work specified in this bid consists of furnishing all tabor, machinery, tools, and means of transportation, supplies, equipment, materials, services and incidentals necessary to provide 50 complete landscape maintenance services per year. The service levels for this park are higher than our level A parks (36 cycles per year), due to the atypical mowing frequency requirement for the Paspalum turf used. The service frequencies are intended to perform turt mowing as needed during the various seasons. The work shall include but not be limited to, litter retrieval and waste disposal, mowing, edging, pruning, landscape maintenance, pathway maintenance, herbicidefinsecticide/fertilizer application, turf management, irrigation systhm operation, maintenance/repair and replacement of plants as required. The Administration recommends that the Mayor and City Commission award contracts to Superior Landscaping & Lawn Service, Inc. as primary vendor, and ValleyCrest Landscape Maintenance, Inc. as secondary vendor, for Grounds Maintenance Service for South Pointe Park pursuant to ITB No. 19-08/09 in the estimated annual amount of $144,200 which is within the departmental estimate of $150,000 for the annual grounds maintenance services for South Pointe Park. The 08!09 Parks and Recreation Department's Greenspace Division budget allocation for South Point Park is $295,036, which represents nine months of operating costs and a full year cost of personnel. Annualized, the budget allocation for South Pointe Park would be $308,716. As proposed, the use of a combination of city staff for oversight and contractual labor for landscape maintenance would provide a net savings. APPROVE THE AWARD OF CONTRACTS. Adviso Board Recommendation: n!a Financia! Information: Source of Funds: Amount Account Approved f 1 $144,200 Greenspace Management General Fund Account 011-0940-000312 Professional Services OBPI 2 3 Total $144,200 Financial Irn act Summa Gus Lo z Ext. 6641 Sinn-Offs: ) ~ Department Director n ty Manager anager GL KS HF .. PDW JMG ~ U 15 ¢ MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: M y r Maui Hera Bower Members of the City Commission 1.-~h~~ FROM: ~O~t...J M e M. Gonzalez, City Man er DATE: May 13, 2009 SUBJECT: REQUEST FOR APPROVAL TO AWARD CONTRACTS TO SUPERIOR LANDSCAPING 8~ LAWN SERVICE, INC. AS PRIMARY VENDOR, AND VALLEYCREST LANDSCAPE MAINTENANCE, INC. AS SECONDARY VENDOR, PURSUANT TO INVITATION TO BID NO. 19-08/09, FOR GROUNDS MAINTENANCE SERVICE FOR SOUTH POINTE PARK, IN THE ANNUAL AMOUNT OF $144,200. ADMINISTRATION RECOMMENDATION Approve the Award of contracts. KEY INTENDED OUTCOME Ensure well-maintained facilities. FUNDING $144,200 Funding is available from Greenspace Management General Fund Account 011-0940-000312 -Professional Services ANALYSIS The purpose of this bid was to establish a contract, by means of sealed bids, for grounds maintenance service, from a source(s) of supply that will give prompt and efficient service. This contract shall remain in effect for three (3) years from date of contract execution by the Mayor and City Clerk, and maybe renewed by mutual agreement for two (2) additional years, on a year to year basis. Award of this contract may be made to the primary and secondary lowest and best bidders, whose bid will be most advantageous to the City of Miami Beach. Should the primary vendorfail to comply with the Terms and Conditions of this Contract, the City reserves the right to award to the secondary vendor, if it is deemed to be in the best interest of the City. The work specified in this bid consists of furnishing all labor, machinery, tools, and means of transportation, supplies, equipment, materials, services and incidentals necessaryto provide 50 complete landscape maintenance services per year. The service levels for this park are higher than our level A parks (36 cycles per year), due to the atypical mowing frequency requirement for the Paspalum turf used. The service frequencies are intended to perform turf mowing as needed during the various seasons. The work shall include but not be limited to, litter retrieval and waste disposal, mowing, edging, pruning, landscape maintenance, pathway maintenance, herbicide/'insecticideffertilizer application, turt management, irrigation system operation, maintenance/repairsnd replacement of plants as required. 17 Commission Memorandum -ITB-19-08/09 AAay 73, 2009 Page 2 of 4 BID PROCESS On February 13, 2009, Invitation to Bid (the "ITB") Na. 19-08/09, was issued, and aPre-Bid Conference, followed by a site visit, was held on February 24, 2009. Four (4) Addenda were issued to provide additional information and to respond to a!I questions submitted by the prospective bidders and schedule a second site visit. These actions resulted in the need to extend the bid opening due date from March 12 to March 17, 2009. Bidsync and Bidnet issued bid notices to over 42 and 14 prospective bidders respectively. The notices resulted in the receipt of eleven (11) bids from the following companies: • EDJ Service, Inc. • Elan Lawn 8~ Landscape Services, Inc. • Everglades Environmental Care, Inc. • Groundkeepers, Inc. • Proscape Southeast Inc. • SFM Services, Inc. • Sunrise Security Agency and Maintenance, Inc. • Superior Landscaping & Lawn Service, Inc. • Tuscan Sun d/b/a Kickin Grass, Inc. • ValleyCrest Landscape Maintenance, Inc. • Vila & Son Landscaping Corp. The following table provides the bid tabulation results for all responsive bidders: ITB 19-08108 Company Name Cost Per # of Services Cost per Year Service per Year 1 Superior Landscaping & Lawn Service Inc. $2 884.00 50 $144 200.00 2 Valley Crest Landscape, Inc. $2,933.00 50 $146,650.00 S Tuscan Sun Landscape Mgt. d/b/a Kickin Grass Inc. $3125.50 50 $156,275.00 4 Groundkeepers, Inc. $3,348.60 50 $167,430.00 5 Everglades Environmental Care, Inc. $3,350.00 50 $167,500.00 6 EDJ Service, Inc. $4,320.99 50 $216,049.50 7 Vila 8 Son Landscaping Co * $33 580.00 50 $402,960.00 * Results as submitted by Bidder on bid form: $33,580 is a monthly cost, not a per service cost. The following bidders were deemed non-responsive for failure to meet the Minimum Qualifications requirements: Proscape Southeast, Inc., Elan Lawn and Landscape Services, Inc., SFM Services, Inc., and Sunrise Security Agency and Maintenance, Inc. 18 Commission Memorandum - ITB-19-08/09 May 13, 2009 Page 3 of 4 The Parks and Recreation Department established the following Minimum Qualification requirements: 1. Company shall have been in continuous service and incorporated in the State of Florida for a minimum of four {4) years. 2. Company must be fully licensed with all required State and/or Local government licenses, and permits (irrigation, pest control, horticultural services, etc.). 3. Company must have a person on staff with an advanced degree in horticulture, agronomy, or a related field on staff or be recognized as a Florida Certified Landscape Contractor through the Florida Nurseryman and Growers Association. 4. Company must have an I. S. A. Certified Arborist on staff. 5. Company must have a State Certified Pest Control Operator on staff. 6. Company must be a drug and alcohol free workplace. The minimum requirements on company qualifications are designed to ensure the successful vendor employs individuals that can effectively manage the overall landscape maintenance for this Park. The company providing service is responsible for all aspects of the plant care and irrigation system within the contracted location to include full landscapefirrigation service, and early detection and resolution of insect infestations, drought conditions, disease and other damages. Without the necessary skilled employees in place full time and available to respond quickly to detect deficiencies, costly delays to mitigate losses and provide remedies is likely. The standards detailed above are currently in place for the Jufia Tuttle and MacArthur Causeways, Arthur Godfrey Road, Washington Avenue, Collins Avenue, the North Beach Business area and many other locations citywide. These requirements have been in place for over 12 years at most locations wi#h positive results overall and as a result are the minimum qualifications requirements stipulated in this award, which are also being met by the City's Parks/ Greenspace Management team. After the Administration's review of the bidder's qualifications, experience, capability, and performance evaluations received, it was determined to be in the best interest of the City to recommend Superior Landscaping & Lawn Service, Inc. as primary vendor, and ValleyCrest Landscape Maintenance, Inc. as secondary vendor. Superior Landscapin~t ~ Lawn Service, Inc. Superior Landscaping & Lawn Service, Inc. has been in business since 1982. Superior is a complete landscaping and lawn maintenance company offering a variety of services, including lawn maintenance, landscape and irrigation installation, arbor care, fertilization and pest control. Superior is fully licensed and insured for any size project with bonding capacity. The company currently has a contract with the City of Miami Beach, and has worked with other municipalities to include the Cities of Bonita Springs, Cape Coral, Coral Springs, Boynton Beach, and also provides services for the Miami International Airport, and Boynton Beach Mall among others. VallevCrest Landscape Maintenance, Inc. ValfeyCrest Landscape Maintenance, Inc. is afull-service landscape company with nearly 60 years of experience. Services include landscape maintenance, renovation enhancement, turf and ornamental maintenance, irrigation and water management, fertilization, weed and pest management, large tree care, and plant healthcare. Its client list includes the Town of Cutler Bay, Village of Key Biscayne, and Town of Miami Lakes among others. 19 Commission Memorandum -ITB-79-08/09 May 73, 2009 Page 4 of 4 CONCLUSION: Historically, the maintenance of South Point Park was performed using a turf mowing contractor and city crews on a rotating basis. Because of the dramatic change that occurred during the renovation, a full time staff of seven employees was planned to provide the daily landscape service, supervision and outreach. Prior to the re-opening, the Parks and Recreation Department Administration conducted an analysis of the anticipated costs to maintain the landscape and provide the required service within this park. The 08/09 Parks and Recreation Department's Greenspace Division budget allocation for South Point Park is $295,036, which represents nine months of operating costs and a full year cost of personnel. Annualized, the budget allocation for South Pointe Park would be $308,716. As proposed, the use of a combination of city staff to provide oversight and contractual labor to provide the landscape maintenance would provide a net savings, as indicated below: Staffing $147,459 Professional Services (landscape service bid) $144,200 Other Operating $ 6.600 New Operating costs/South Pointe Park $298,259 (annualized) Differential ($ 10,457) Based on the aforementioned, the Administration recommends tha# the Mayor and City Commission award contracts to Superior Landscaping 8~ Lawn Service, Inc. as primary vendor, and ValleyCrest Landscape Maintenance, Inc. as secondary vendor, for Grounds Maintenance Service for South Pointe Park pursuant to ITB No. 19-08/09 in the estimated annual amount of $144,200 which is within the departmental estimate of $150,000 for the annual grounds maintenance services for South Pointe Park. T:WGENDA\2009\May 13\Consent\ITB 19-08-09 Grounds South Pointe MEMO.doc 20 m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490 ,Fax: 305-673-7851 INVITATION TO BID NO. 19-08/09 ADDENDUM NO.4 March 1 b, 2009 GROUNDS MAINTENANCE SERVICE -SOUTH POINTE PARK is amended as follows: I. REVISED language regarding answer to question 6 of Addendum 3 is hereby made part of ITB 19-08/09 (underlined language denotes additional language, st~ik~tk~reagk~ language denotes deleted language): Q6: We have questions regarding the company qualifications: Line Item: 3.2.1 3.2.1.1 We will be officially four years on Sept.09 are we still eligible to bid? Answer: No. Company shall have been in continuous service and incorporated in the State of Florida for a minimum of four (4) years at the time of bid opening. tqe Bidders are not required to acknowledge receipt of this addendum on the Bid Documents. CITY OF MIAMI BEACH ~ _,, ~; 4 Gus Lopez, CPPO Procurement Director mf m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachFl.gov PROCUREMENT DIVISION Tel: 305.673-7490 ,Fax: 305-673-7851 INVITATION TO BID NO. 19-08/09 ADDENDUM NO. 3 March 13, 2009 GROUNDS MAINTENANCE SERVICE -SOUTH POINTE PARK is amended as follows: Deadline for receipt of bids remains unchanged for March 17, 2009 at 3:00 p.m. CLARIFICATIONS regarding Grounds Maintenance at South Pointe Park are hereby incorporated and made part of Bid No. 19-08/09: A. Warranty on planted material. Language from Section 02900 Lanscape Work of the project manual for South Pointe Park follows: 1.07 GUARANTEE All trees and palms shall be guaranteed for a minimum of one (1) calendar year from the time of final acceptance of the project. All shrubs and groundcover and sod shall be guaranteed for a minimum of 180 calendar days from the time of final acceptance. 1.08 REPLACEMENT The guaranteeing of plant material shall be construed to mean the complete and immediate replacement of plant material if it is: 1. Not in a healthy growing condition, and not contributing to the aesthetic appearance of the project, as determined by the City. 2. There is a question to its survival ability at the end of the guarantee period. 3. It is dead. B. Restaurant landscape maintenance. The maintenance of the landscaping around Smith and Wollensky is not included. III. The following are answers to questions submitted by prospective bidders: Q1: How many acres of seashore paspalum sod are there? A1: The plans show 330,000 sq ft or approx 7.58 acres of turf. Q2: Is the seawall included as part of the litter control? A2: The area rip rap to the high tide water mark in included. ITB 19-08/09 Addendum 3 Page2of3 Q3: Who is currently providing services and how much are they billing per line item? A3: The contractorwho installed the landscape and irrigation is currently maintaining the site until it is turned over to the city. Q4: Page 42 states to replenish mulch. In what line item of the price sheet should we include mulching? A4: Mulching is included in the contract and does not come at an additional cost to the City. Mulch must be replenished as needed to maintain a constant 3 inches. The contract does require (on page 50) a quote for a unit price for mulch per pallet and per cubic yard installed for additional services that may be performed outside the scope of the contract. Q5: Does the entire bid package need to be submitted or only the bid forms and requested info from the city? A5: Documents to be submitted with your bid are: • Bid Form (pages 48-52) • Customer Reference Listing (pages 54-55) • Contractor's Questionnaire (pages 58-59) • Equal Benefits Declaration and other applicable forms (provided via Addendum No. 1) • Living Wage Certification (provided via Addendum No. 1) Q6: We have questions regarding the company qualifications: Line Item: 3.2.1 3.2.1.1 We will be officially four years on Sept.09 are we still eligible to bid? Answer: No. Company shall have been in continuous service and incorporated in the State of Florida for a minimum of four (4) years at the time the contract is awarded. Anticipated contract award date is April 22, 2009. 3.2.1.2 Can these licensed be subcontracted out? Answer: No, work can be sub-contracted but must have licensed personnel on staff to order, direct and supervise work. 3.2.1.3 We do not have an on staff advanced degrees specialist, we DO have on staff degreed individuals. Answer: Advanced degree can be a BS in horticultural related field. A post graduate degree not required. 3.2.1.4 Can this be subcontracted out? Answer: No, work can be sub-contracted but must have licensed personnel on staff to order, direct and supervise work. 3.2.1.5 Can this be subcontracted out? Answer: No, work can be sub-contracted but must have licensed personnel on staff to order, direct and supervise work. ITB 19-08/09 Addendum 3 Page 3 of 3 Bidders are not required to acknowledge receipt of this addendum on the Bid Documents. CITY OF MIAMI BEACH ~,, ~~-` ,~ ~. Gus Lopez, CPPO Procurement Director mf m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490 ,Fax: 305-673-7851 INVITATION TO BID NO. 19-08/09 ADDENDUM NO. 2 March 10, 2009 GROUNDS MAINTENANCE SERVICE -SOUTH POINTE PARK is amended as follows: I. Deadline for receipt of bids has been changed to March 17, 2009 at 3:00 p.m. II. Landscape and Irrigation drawings are available in electronic format from the Procurement Office. Please a-mail mfernandezrubioCa~miamibeachfl.pov if you would like to request a copy. III. CLARIFICATIONS regarding Grounds Maintenance at South Pointe Park are hereby incorporated and made part of Bid No. 19-08/09: A. Beach Dunes. The naturally occurring beach dunes (not the man made dunes in the park) and dune cross-ovens will not be included in the maintenance contract. There will be a rope barrier, much like the rope barrier along the east side of the dunes that keeps people off of the dunes. This rope (on the west side of the dunes) will be the eastern property line for the maintenance contract. B. Parking Lot Landscaped Areas. The parking lot landscaped areas will not be included in the maintenance contract for South Pointe Park. Bidders are reminded to please acknowledge receipt of this addendum on page 51 of the Bid Documents or the bid may be considered non-responsive. CITY OF MIAMI BEACH ~„~. ~. Gus Lopez, CPPO Procurement Director mf m MIAMIBEACH City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, veww.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490 ,Fax: 305-673-7851 INVITATION TO BID NO. 19-08/09 ADDENDUM NO. 1 March 4, 2009 GROUNDS MAINTENANCE SERVICE -SOUTH POINTE PARK is amended as follows: I. A second site visit is scheduled for Friday, March 6, 2009 at 10:00 a.m. The Park is located at 1 Washington Avenue. II. Section 1.5. entitled "TAXES" is hereby revised to show City's current Certificate Number. The City's State Sales Tax and Use Certificate Number is 85- 80126216390-9. III. Copy of the pre-bid meeting sign-in sheet is attached for Bidder's reference. IV. Issues raised or discussed at the pre-bid conference are hereby incorporated and made part of Bid No. 19-08/09: A. Equal Benefits Ordinance. Bidders are advised that any contract awarded pursuant to this Invitation to Bid shall be subject to the applicable provisions of Ordinance No. 2005-3494, entitled "Requirement for City Contractors to Provide Equal Benefits for Domestic Partners (the "Ordinance")."The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. All bidders shall complete and return, with their bids, the "Declaration: Non- discrimination in Contracts and Benefits" form contained herein. The City shall not enter into any contract unless the bidder certifies that such firm does not discriminate in the provision of Benefits between employees with Domestic Partners and employees with spouses and/or between the Domestic Partners and spouses of such employees. Contractors may also comply with the Ordinance by providing an employee with the Cash Equivalent of such Benefit or Benefits, if the City Manager or his designee determines that the contractor has made reasonable yet unsuccessful effort to provide Equal Benefits. The vendor shall complete and return the "Reasonable Measures Application" contained herein, and the Cash Equivalent proposed. It is important to note that Contractors are considered in compliance if Contractor provides benefits neither to employees' spouses nor to employees' Domestic Partners. Attached to this addendum please find the following documents that need to be returned to the City with your proposal: ITB 19-08/09 Addendum No. 1 Page 2 of 3 • Declaration: Nondiscrimination in Contracts and Benefits Form • Reasonable Measures Application Form • Substantial Compliance Authorization Form B. Living Wage Ordinance. Living Wage Information Guide and Living Wage Certification are attached to this Addendum for Bidder's use. C. Performance Evaluation Survey has been revised. Bidders are requested to provide their clients with the attached revised Performance Evaluation Letter and Survey, and request that their clients submit the completed survey to the City. See Section 2.12 References for further information. D. Irrigation As-Builts are available from the Procurement Office. Landscape As- Builts drawings have been requested but are not available at this time. As soon as the drawings are available, bidders will be notified. E. Nematode Program: Test for nematodes two (2) times annually; preventative and curative treatments as required following all label directions. Clarification regarding the inclusion of curative treatment costs on the bid price follows: If damaging levels of nematodes are detected the contractor will not be held responsible for treatment as long as they can provide thorough documentation that proper cultural (maintenance) practices have been provided, as per contract specifications. The University of Florida recommends: "The best management practices for turf grass with nematode problems are: 1) avoid other stresses on the grass as much as possible, 2) monitor nematode populations by sampling frequently, 3) apply chemicals only when needed. The best way to "avoid other stresses on the grass..." is by proper mowing, irrigation, fertilization and pest control. If proper maintenance practices are not provided (and thoroughly documented) then we would require the Contractor to remedy any damages due to excessive nematode populations by one of the following pre-approved methods: 1) Application of a nematicide approved for park properties. 2) Application of a biological control. 3) Removal of effected turf (or plant material) area and application of a soil fumigant. Below is a link to a circular describing how to properly collect soil samples; prevent damaging nematode populations and a chart describing population densities determined to be at damaging levels to the various Florida turf grasses. htto://edis.ifas.ufl.edu/document in126 V. The following are answers to questions submitted by prospective bidders: Q1: We would like to request the previous bid tabs for the previous SOUTH POINT PARK Bid for Landscaping. A1. Before the restoration of the Park began in 2007, the cost for the mowing only was $ 27, 600 @ 30 cycles per year. That was the only contractor provided service utilized prior to the renovation/re-design. Q2. I would like to request the Tree,Shrubs,Plants,Palms and Sod Sizes and quantities for the above mentioned property. A2. Landscape drawings have been requested but are not available at this time. As soon as the drawings are available, bidders will be notified. ITB 19-08/09 Addendum No.1 Page 3 of 3 Q3: I am in charge of the bidding process for our full service landscaping and lawn service company. However, we subcontract a fertilization specialist when fertilization and spraying is due. As I read through the bid, I did not see any objection to subcontract this portion of the contract. Would you please let me know at your earliest convenience? A3: If the bidder has a state certified pest control operator on staff, they would be permitted to sub-contract the actual application. Refer to the following Sections of the Bid Documents: 3.2.1.5 Company must have a State Certified Pest Control Operator on staff. 3.2.3.2 Provide a Certified Pesticide Operator through the State of Florida, Department of Health and Rehabilitative Services. Q4. Can you please let me know how many irrigation zones are in the park? A4: Irrigation Drawings are available from the Procurement Office, located at 1700 Convention Center Drive, 3`" Floor City Hall, Miami Beach. Q5: I was at the pre-bid meeting on Feb, 24 and requested if it was possible to get the landscape as well as the irrigation blueprints for the park. Can you also send me the addendum you handed that day, but ran short of? A5: Landscape drawings have been requested but are not available at this time. As soon as the drawings are available, bidders will be notified. The pages handed out at the pre-bid were related to Equal benefits and Living Wage Ordinances. Information on both ordinances are attached to this addendum. Any questions regarding the Ordinances and the forms to be submitted should be directed to Cristina Delvat, Tel: 305-673-7000 Ext. 6266, or e-mail: cdelvat ~miamibeachfl.gov. Q6: In the bid specifications for the maintenence of the Seashore Paspalum, sections 4.6.10 to 4.6.11, are they to be used as recommended guidelines for the maintenence or does it have to be adhered to what is spelled out in the specs and followed. A6: Specs state for each item in these two sections whether the item is "required" at a specified time of year or frequency or if on an "as needed basis". Language such as "shall be" or "must be" is used for required applications and "as needed" or "as required' for recommended actions. Bidders are reminded to please acknowledge receipt of this addendum on page 51 of the Bid Documents or the bid may be considered non-responsive. CITY OF MIAMI BEACH ~" ' ~_;> ~' .. Gus Lopez, CPPO Procurement Director mf m MIAMIBEACH City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305.673.7490 ,Fax: 305.394.4003 Date: To: (Client's Name) Individual Providing the Survey Response: Phone: Fax: E-mail: Subject: Performance Evaluation of: Estimator) Number of pages including cover: 2 To Whom It May Concern: (Consultant firm and/or Project Manager/Cost The City of Miami Beach has implemented a process that collects past performance information on various grounds maintenance/landscaping services contractors. The information will be used to assist City of Miami Beach in the procurement of various grounds maintenance/landscaping projects. The company listed in the subject line has chosen to participate in this program. They have listed you as a past client that they have done work for. Both the company and City of Miami Beach would greatly appreciate you taking a few minutes out of your busy day to complete the accompanying questionnaire. Please review all items in the following attachment and answer the questions to the best of your knowledge. If you have difficulty or cannot decipher the question's meaning, please leave it blank. Please return this auestionnaire to Marta Fernandez on or before March 12.2009 via fax: 786.394.4003; ore-mail mfernandezrubioCc~miamibeachfl.gov. Thank you for your time and effort. March 4, 2009 (Amended) Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 56 of 60 m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305.673.7490 ,Fax: 305.394.4003 PERFORMANCE EVALUATION SURVEY Project Name: Contractor (Bidder) (Check one) Construction Project Manager and/or Construction Superintendent (Individual) Name of Above Phone and/or a-mail of above Consultant or Individual: Please evaluate the performance of the Contractor's firm and/or Construction Project Manager and/or Construction Superintendent on a scale of 1-10, with 10 meaning you are very satisfied and have no questions about hiring them again, and 1 meaning you would never hire them again because of very poor performance. NO CRITERIA UNIT 1 Quality of Service provided (1-10) 2 Timeliness in providing contracted service (1-10) 3 Professionalism and ability to manage (1-10) 4 Technical Knowledge (Ability to detect, diagnose and remedy insect or disease problems, nutrient deficiencies or other roblems in the landsca e (1-10) 5 Availability of Key personnel (communication) (1-10) 6 Responsiveness of company to emergency conditions (disaster response) (1-10) 7 Ability to follow the users rules, regulations, and requirements (1-10) 8 Overall customer satisfaction and hiring again based on performance (comfort level in hiring contractor again) (1-10) Overall comments: Agency or Contact Reference Business Name: Contact Name: Contact Phone and a-mail: Date of Services: Dollar Amount for Services: PLEASE E-MAIL THIS QUESTIONNAIRE TO mfernandezrubio@miamibeachfl.gov; or Fax to 786.394.4003 no later than March 12, 2009 March 4, 2009 (Amended) Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 57 of 60 r~~~e~~c P~~-BI{~ MEET#N SI~(~-~IN S€~EET DATE: Feb~ary 24, 20E}9 ITB No.: 19.08/(19 TITLE: Grounds Maintenance South Pointe Park NAME {PLEASE PRAT} CQMPANY iNAME - E-Nii~-lE_ ~-QDRESS PHONE# F,AiC# ^ Procurement Coordinator 3~}5-6?3-7d$0 ?8fi-394-~13 Marta i e:mandez - mfernandezrubio@miamibe:achfl.gov Shirley Thomas Buyer , T, . sthomas~ miamibeachfl,gov 3a~673-7490 786-39d-4003 /_ f x_ - s°cari ~f'.s cyirn r~;~c ;,se. / 936 a3 ~ ~t~aP.r~3~+a' ~n/r rJi«ao - in t.~ + 2. - 9 . , 41JC'/ tR Lk. 4 b Z~~- ~r- V ~YI F'W lfi F~~tlfi~. p"L.y~' L~`"` ~d-P ~ d`~ .~~ V 7 ` ~i f / yy~ r ~. ~„~ ~ffi jos - ~fl ~ 5 i7M Ca_el;~I~t2 err .___., e. ~ f . I ~QM1cS ~~~{p,3 ~.~.._..~+ru... Ma~.a~T'~~.a~+~.-~f..r C.. ~S`f-7.s3 :J5~8" '~` ~l'3~'x3o~'" ~S . ~ i'd~~~ ~{la?• ~7a ~ ~~~ ~a~~-~9~ ~ P~ZE-BIB NEEETING SIGN-IN SHEET I~a~e ~ o,aT~: ~e~~,~ry aa, aaog rra No.: ~ s-osl~g TETLE: Grounds Maintenance South Pointe Bark NAME (PLEASE PitfNT) GaMPANY NAME - E-MAIL AClQRESS PHONE# ~AX# ~ v+~ e . Cc~ i"!~ SS~1& f~tc~a.~o ti j~~%C~e~,. , I''~9'~ ~,~y'~ ~ ~ ~ ~ 9~~'"~S =`~3 9~Y ~i 2 -y~y' ~e+~, tr~a.~l~.r~+~a ~?7 ~~~R~s~ ~.'y~-,~,~~?la v~'~ 5v~ ~,~ t~ . 305 3~~ '~t n~r~d~~C4?~~'r~,s~,r~rsc.~s.G~~y iS)$~~ $1~~'Z~2~t a ~ .~-ft(-SaN,C'csw( ?~ ~-SSS ~..y~~ ~- ~, ttA6t21~~ K~ ~tAlrt :vER~t~r~S~Au~r~. _ -~ "~ " ~ . " i . " ~ ~,~` 7zr G • ~•t - t ~ ~ /~Y ~ 9y m MIAMIBEACH City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33 i 39, www.miamibeachfl.gov PROCUREMENT DIVISION PUBLIC NOTICE Tel: 305-673-7490, Fax: 305-673-7851 Invitation to Bid No. 19-08/09 Sealed bids will be received by the City of Miami Beach Procurement Director, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on the 12th day of March, 2009 for: GROUNDS MAINTENANCE SERVICE -SOUTH POINTE PARK Purpose: The purpose of this bid is to establish a contract, by means of sealed bids, for grounds maintenance service as specified herein, from a source(s) of supply that will give prompt and efficient service. This contract shall remain in effect for three (3) years from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement for two (2) additional years, on a year to year basis. Scope of Work: The work specified in this bid consists of furnishing all labor, machinery, tools, means of transportation, supplies, equipment, materials, services and incidentals necessary to provide complete landscape maintenance services as specified herein. The work shall include but not be limited to, litter retrieval and waste disposal, mowing, edging, landscape maintenance, pathway maintenance, herbicide/insecticide/fertilizer application, turf management, irrigation system operation maintenance/repair and replacement of plants as required. Minimum Requirements: Prospective bidders must submit with their bids three references which must be for contracts over $100,000/year in landscaping services. Also, prospective bidders must meet qualifications as set forth by section 3.2 of the Bid Documents. ANY BIDDER THAT DOES NOT MEET THE ABOVE MINIMUM REQUIREMENTS WILL BE DEEMED NON-RESPONSIVE. THEREFORE, IF ANY BIDDER BELIEVES THAT THE MININUM REQUIREMENTS AS SET FORTH BY SECTION 3.2 OF THE BID DOCUMENTS ARE RESTRICTIVE TO COMPETITION, YOU MUST SUBMIT IN WRITING TO POINT OF CONTACT, PROPOSED REVISIONS PRIOR TO THE DEADLINE OF RECEIPT OF BIDS. Estimated Annual Budget Amount: $175,000 A Pre-bid conference followed by a site visit will be held on February 24, 2009 at 10:00 a.m. at South Pointe Park, located at 1 Washington Avenue, Miami Beach, Florida 33139. Bidders are advised to please contact the Procurement Office at 305-673-7490 for access information to site. Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 2 of 59 (1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-free North America) (2) Enter the MEETING NUMBER: '`2659980' (note that number is preceded and followed by the star (*) key). The City has contracted with BidNet as our electronic procurement service for automatic notification of bid opportunities and document fulfillment. We encourage you to participate in this bid notification system. To find out how you can receive automatic bid notifications orto obtain a copy of this Bid, go to www.govbids.com/scripts/southflorida/public/home1.asp or call toll-free 1-800-677- 1997 ext. 214. The City of Miami Beach is using BidSync powered by RFP Depot, a central bid notification system which provides bid notification services to interested vendors. BidSync allows for vendors to register online and receive notification of bids, amendments and awards. Vendors with Intemet access should review the registration options at the following website: www.bidsync.com. If you do not have Intemet access, please call BidSync's vendor support group at 800-990-9339 or 801-765- 9245. At time, date, and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. Any questions or clarifications concerning this Bid shall be submitted in writing by mail or facsimile to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139, or FAX: (786) 394-4003. The Bid title/number shall be referenced on all correspondence. All questions must be received no later than ten (10) calendar days prior to the scheduled Bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAYBE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http:/lwww.miamibeachfl.gov/newcity/depts/purchase/bidintro.asg • CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234. • PROTEST PROCEDURES --ORDINANCE NO. 2002-3344. • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -- ORDINANCE N0.2002-3363 • LOCAL PREFERENCE ORDINANCE NO. 2003-3413 • CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389. • LIVING WAGE ORDINANCE NO. 2001-3301 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS -ORDINANCE NO. 2005-3494 Sincerely, .~.,.~-" Gus Lopez, CPPO Procurement Director February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 3of59 m MIAMIBEACH City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION NOTICE TO PROSPECTIVE BIDDERS Tel: 305-673-7490, Fax: 305-673-7$51 NO BID If not submitting a bid at this time, please detach this sheet from the bid documents, complete the information requested, and return to the address listed above. NO BID SUBMITTED FOR REASON(S) CHECKED AND/OR INDICATED: -Our company does not handle this type of product/service. _We cannot meet the specifications nor provide an alternate equal product. -Our company is simply not interested in bidding at this time. -Due to prior commitments, I was unable to attend pre-proposal meeting. -OTHER. (Please specify) We do _ do not _ want to be retained on your mailing list for future bids for the type or product and/or service. Signature: Title: Company: Note: Failure to respond, either by submitting a bid or this completed form, may result in your company being removed from the City's bid list. February 13, 2009 City of Miami Beach Grounds Maintenance South Pointe Park Bid No: 19-08109 4of59 GROUNDS MAINTENANCE SERVICE SOUTH POINTE PARK BID # 19-08/09 1.0 GENERAL CONDITIONS 1.1 SEALED BIDS: An Original and five (5) copies of the Bid Form as well as any other pertinent documents must be returned in order for the bid to be considered for award. All bids are subject to the conditions specified hereon and on the attached Special Conditions, Specifications and Bid Form. The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title to the City of Miami Beach Procurement Division, 3rd floor, 1700 Convention Center Drive, Miami Beach, Florida 33139. Facsimile, electronic or e-mailed bids will not be accepted. 1.2 EXECUTION OF BID: Bid must contain a manual signature of an authorized representative in the space provided on the Bid Form. Failure to properly sign bid shall invalidate same and it shall NOT be considered for award. All bids must be completed in pen and ink or typewritten. No erasures are permitted. If a correction is necessary, draw a single line through the entered figure and enter the corrected figure above it. Corrections must be initialed by the person signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be tabulated. The original bid conditions and specifications CANNOT be changed or altered in any way. Altered bids will not be considered. Clarification of bid submitted shall be in letter form, signed by bidders and attached to the bid. 1.3 NO BID: If not submitting a bid, respond by returning the enclosed bid form questionnaire, and explain the reason. Repeated failure to bid without sufficient justification shall be cause for removal of a supplier's name from the bid mailing list. 1.4 PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. Incase of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in special conditions). Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 1.5 TAXES: The City of Miami Beach is exemptfrom all Federal Excise and State taxes. State Sales Tax and Use Certificate Number is 04-00097-09-23. 1.6 MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 5of59 1.7 CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be the latest new and current model offered (most current production model at the time of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 1.8 UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. forthe item(s) offered and furnished. 1.9 BIDDER'S CONDITIONS: The City Commission reserves the right to waive irregularities or technicalities in bids or to reject all bids or any part of any bid they deem necessary for the best interest of the City of Miami Beach, FL. 1.10 EQUIVALENTS: If bidder offers makes of equipment or brands of supplies other than those specified in the following, he must so indicate on his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. Bidder shall indicate on the bid form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA. Lacking any written indication of intent to quote an alternate brand or model number, the bid will be considered as a bid in complete compliance with the specifications as listed on the attached form. 1.11 NON-CONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications. Item delivered, not conforming to specifications, may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in bid and/or purchase order may be purchased on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in: A) Vendor's name being removed from the vendor list. B) All departments being advised not to do business with vendor. 1.12 SAMPLES: Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with bidder's name. Failure of bidder to either deliver required samples or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 6of59 1.13 DELIVERY: Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays. 1.14 INTERPRETATIONS: Unless otherwise stated in the bid, any questions concerning conditions and specifications should be submitted in writing to the Procurement Director, 1700 Convention Center Drive, Miami Beach, FL 33139. E-mail mfernandezrubio(a~miamibeachfl.aov with a copy to GusLopez miamibeacfl.gov. 1.15 BID OPENING: Bids shall be opened and publicly read on the date, time and place specified on the Bid Form. All bids received after the date, time, and place shall be returned, unopened. 1.16 INSPECTION, ACCEPTANCE 8- TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title to/or risk of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the buyer unless loss or damage result from negligence by the buyer. If the materials or services supplied to the City are found to be defective or not conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return product at bidder's expense. 1.17 PAYMENT: Payment will be made by the City after the items awarded to a vendor have been received, inspected, and found to comply with award specifications, free of damage or defect and properly invoiced. 1.18 DISPUTES: Incase of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City shall be final and binding on both parties. 1.19 LEGAL REQUIREMENTS: Federal, State, county and city laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in noway be a cause for relief from responsibility. 1.20 PATENTS 8~ ROYALTIES: The bidder, without exception, shall indemnify and save harmless the City of Miami Beach, Florida and its employees from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the pertormance of the contract, including its use by The City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 7of59 1.21 OSHA: The bidder warrants that the product supplied to the City of Miami Beach, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be considered as a breach of contract. Any fines levied because of inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same. 1.22 SPECIAL CONDITIONS: Any and all Special Conditions that may vary from these General Conditions shall have precedence. 1.23 ANTI-DISCRIMINATION: The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 1.24 AMERICAN WITH DISABILITIES ACT: To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305- 673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 1.25 QUALITY: All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade workmanship. 1.26 LIABILITY, INSURANCE, LICENSES AND PERMITS: Where bidders are required to enter or go onto City of Miami Beach property to deliver materials or perform work or services as a result of a bid award, the successful bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Miami-Dade County and City of Miami Beach municipal code requirements as well as the Florida Building Code. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder (or agent) or any person the bidder has designated in the completion of the contract as a result of his or her bid. 1.27 CERTIFICATES OF INSURANCE: After acceptance of bid, the City will notify the successful bidder to submit a certificate of insurance in the amount specified in Section 1.58. 1.28 DEFAULT: Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required equal to liquidated damages incurred by the City thereby, or where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the bidder's list. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 8 of 59 1.29 CANCELLATION: In the event any of the provisions of this bid are violated by the contractor, the Procurement Director shall give written notice to the contractor stating the deficiencies and unless deficiencies are corrected within ten (10) days, recommendation will be made to the City Commission for immediate cancellation. The City Commission of Miami Beach, Florida reserves the right to terminate any contract resulting from this invitation at any time and for any reason, upon giving thirty (30) days prior written notice to the other party. 1.30 BILLING INSTRUCTIONS: Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering Department, with a copy to the Accounts Payables Department, 1700 Convention Center Drive, Miami Beach, Florida 33139. 1.31 NOTE TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH: Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00 P.M. 1.32 SUBSTITUTIONS: The City of Miami Beach, Florida WILL NOT accept substitute shipments of any kind. Bidder(s) is expected to furnish the brand quoted in their bid once awarded. Any substitute shipments will be returned at the bidder's expense. 1.33 FACILITIES: The City Commission reserves the right to inspect the bidder's facilities at any time with prior notice. 1.34 BID TABULATIONS: Bidders desiring a copy of the bid tabulation may request same by enclosing aself- addressed stamped envelope with the bid. 1.35 PROTEST PROCEDURES: Bidders that are not selected may protest any recommendation for Contract award in accordance with City of Miami Beach Ordinance No. 2002-3344, which establishes procedures for resulting protested bids and proposed awards. Protest not timely pursuant to the requirements of Ordinance No. 2002-3344 shall be barred. 1.36 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If any person contemplating submitting a Bid underthis Solicitation is in doubt as to the true meaning of the specifications or other Bid documents or any part thereof, the Bidder must submit to the City of Miami Beach Procurement Director at least ten (10) calendar days prior to scheduled Bid opening, a request for clarification. All such requests for clarification must be made in writing and the person submitting the request will be responsible for its timely delivery. Any interpretation of the Bid, if made, will be made only by Addendum duly issued by the City of Miami Beach Procurement Director. The City shall issue an Informational Addendum if clarification or minimal changes are required. The City shall issue a Formal Addendum if substantial changes which impact the technical submission of Bids are required. A copy of such Addendum shall be sent by BidNet® and BidSync via a-mail or facsimile to each Bidder receiving the Solicitation that is a subscriber to the Bidnet® or BidSync notification systems. Bidders who are not subscribers are responsible for ensuring that they have received all addenda. In the event of conflict with the original Contract Documents, Addendum shall govern all other Contract Documents to the extent specified. Subsequent addendum shall govern over prior addendum only to the extent specified. The Bidder shall February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 9of59 be required to acknowledge receipt of the Formal Addendum by signing in the space provided on the Bid Proposal Form. Failure to acknowledge Addendum shall deem its Bid non-responsive; provided, however, that the City may waive this requirement in its best interest. The City will not be responsible for any other explanation or interpretation made verbally or in writing by any other city representative. 1.37 DEMONSTRATION OF COMPETENCY: 1) Pre-award inspection of the Bidder's facility may be made prior to the award of contract. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial support, equipment and organization to insure that they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the City of Miami Beach. 2) The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder, including past performance (experience) with the City in making the award in the best interest of the City. 3) The City may require Bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supplies to the City through the designated representative. Any conflicts between this material information provided by the source of supply and the information contained in the Bidder's Proposal may render the Bid non-responsive. 4) The City may, during the period that the Contract between the City and the successful Bidder is in force, review the successful Bidder's record of performance to insure that the Bidder is continuing to provide sufficient financial support, equipment and organization as prescribed in this Solicitation. Irrespective of the Bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful Bidder no longer possesses the financial support, equipment and organization which would have been necessary during the Bid evaluation period in order to comply with this demonstration of competency section. 1.38 DETERMINATION OF AWARD The City Commission shall award the contract to the lowest and best bidder. In determining the lowest and best bidder, in addition to price, there shall be considered the following: a. The ability, capacity and skill of the bidder to perform the Contract. b. Whether the bidder can perform the Contract within the time specified, without delay or interference. c. The character, integrity, reputation, judgement, experience and efficiency of the bidder. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08!09 10 of 59 d. The quality of performance of previous contracts. e. The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 1.39 ASSIGNMENT: The contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract, including any or all of its right, title or interest therein, or his or its powerto execute such contract to any person, company or corporation without prior written consent of the City of Miami Beach. 1.40 LAWS, PERMITS AND REGULATIONS: The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. 1.41 OPTIONAL CONTRACT USAGE: As provided in Section 287.042 (17), Florida Statutes, other State agencies may purchase from the resulting contract, provided the Department of Management Services, Division of Procurement, has certified its use to be cost effective and in the best interest of the State. Contractors have the option of selling these commodities or services certified by the Division to the other State agencies at the agencies option. 1.42 SPOT MARKET PURCHASES: It is the intent of the City to purchase the items specifically listed in this bid from the awarded vendor. However, items that are to be a Spot Market Purchased may be purchased by other methods, i.e. Federal, State or local contracts. 1.43 ELIMINATION FROM CONSIDERATION This bid solicitation shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes or contracts which are defaulted as surety or otherwise upon any obligation to the City. 1.44 WAIVER OF INFORMALITIES The City reserves the right to waive any informalities or irregularities in this bid solicitation. 1.45 ESTIMATED QUANTITIES Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any orderfor a given amount subsequent to the award of this bid solicitation. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City for purposes of determining the low bidder meeting specifications may use said estimates. 1.46 COLLUSION Bids from related parties. Where two (2) or more related parties each submit a bid or proposal for any contract, such bids or proposals shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bids or proposals. Related parties mean bidders or proposers or the principals thereof which have a direct or indirect ownership interest in another bidder or proposer for the same contract or in which a parent company or the principals thereof of one (1) bidder or proposer have a direct or indirect ownership interest in another bidder or proposerforthe February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 11 of 59 same contract. Bids or proposals found to be collusive shall be rejected. Bidders or Proposers who have been found to have engaged in collusion may be considered non- responsible, and may be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default. 1.47 DISPUTES In the event of a conflict between the documents, the order of priority of the documents shall be as follows: • Any agreement resulting from the award of this Bid (if applicable); then • Addenda released for this Bid, with the latest Addendum taking precedence; then • The Bid; then • Awardee's Bid. 1.48 REASONABLE ACCOMMODATION In accordance with the Title II of the Americans with Disabilities Act, any person requiring an accommodation at the. Bid opening because of a disability must contact the Public Works Department at (305) 673-7080. 1.49 GRATUITIES Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this proposal. 1.50 SIGNED BID CONSIDERED AN OFFER The signed bid shall be considered an offer on the part of the bidder or contractor, which offer shall be deemed accepted upon approval by the City Commission of the City of Miami Beach, Florida and in case of default on the part of successful bidder or contractor, after such acceptance, the City may procure the items or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned or incurred thereby. 1.51 TIE BIDS: Please be advised that in accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to vendors certifying that they have implemented a drug free work place program. A certification form will be required at the time of Bid submission. 1.52 PUBLIC ENTITY CRIMES (PEC): A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or pertorm work as a contractor, supplier, sub- contractor, or consultant under a contract with a public entity ,and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 1.53 DETERMINATION OF RESPONSIVENESS: Determination of responsiveness will take place at the time of bid opening and evaluation. In orderto be deemed a responsive bidder, your bid must conform in all material respects to the requirements stated in their Bid. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 12 of 59 1.54 DELIVERY TIME: Vendors shall specify on the attached Bid Form, the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time, no ranges will be accepted, i.e.; 12-14 days. 1.55 CONE OF SILENCE This invitation to bid is subject to the "Cone of Silence" in accordance with Ordinance No. 2002-3378. A copy of all written communication(s) regarding this bid must be filed with the city clerk. 1.56 TERMINATION FOR DEFAULT If through any cause within the reasonable control of the successful bidder, it shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material to the Agreement, the City shall thereupon have the right to terminate the services then remaining to be performed by giving written notice to the successful bidder of such termination which shall become effective upon receipt by the successful bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the Agreement for all services performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. 1.57 TERMINATION FOR CONVENIENCE OF CITY The City may, for its convenience, terminate the services then remaining to be performed at any time without cause by giving written notice to successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the Agreement is terminated by the City as provided in this section, the City shall compensate the successful bidder in accordance with the Agreement for all services actually performed by the successful bidder and reasonable direct costs of successful bidder for assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the Agreement. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this section. 1.58 INSURANCE AND INDEMNIFICATION: (See Check List for applicability to this contract) The contractor shall be responsible for his work and every part thereof, and for all materials, tools, appliances and property of every description, used in connection with this particular project. He shall specifically and distinctly assume, and does so assume, all risks of damage or injury to property or persons used or employed on or in connection with the work and of all damage or injury to any person or property wherever located, resulting from any action or operation under the contract or in connection with the work. It is understood and agreed that at all times the contractor is acting as an independent contractor. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 13 of 59 The contractor, at all times during the full duration of work under this contract, including extra work in connection with this project shall meet the following requirements: Maintain Automobile Liability Insurance including Property Damage covering all owned, non-owned or hired automobiles and equipment used in connection with the work. No change or cancellation in insurance shall be made without thirty (30) days written notice to the City of Miami Beach Risk Manager. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and these companies must have a rating of at least B+:VI or better per Best's Key Rating Guide, latest edition. Original signed Certificates of Insurance, evidencing such coverages and endorsements as required herein, shall be filed with and approved by the City of Miami Beach Risk Manager before work is started. The certificate must state Bid Number and Title. Upon expiration of the required insurance, the contractor must submit updated certificates of insurance for as long a period as any work is still in progress. It is understood and agreed that all policies of insurance provided by the contractor are primary coverage to any insurance or self-insurance the City of Miami Beach possesses that may apply to a loss resulting from the work performed in this contract. All policies issued to cover the insurance requirements herein shall provide full coverage from the first dollar of exposure. No deductibles will be allowed in any policies issued on this contract unless specific safeguards have been established to assure an adequate fund for payment of deductibles by the insured and approved by the City's Risk Manager. The liability insurance coverage shall extend to and include the following contractual indemnity and hold harmless agreement: "The contractor hereby agrees to indemnify and hold harmless the City of Miami Beach, a municipal corporation, its officers, agents, and employees from all claims for bodily injuries to the public in and up to the amount of $1,000,000.00 for each occurrence and for all damages to the property of others in and up to the amount of $1,000,000.00 for each occurrence per the insurance requirement under the specifications including costs of investigation, all expenses of litigation, including reasonable attorney fees and the cost of appeals arising out of any such claims or suits because of any and all acts of omission or commission of any by the contractor, his agents, servants, or employees, or through the mere existence of the project under contract". The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and suits arising out of the sole and exclusive negligence of the City of Miami Beach, its officers, agents, and employees, as determined by a court of competent jurisdiction. The contractor will notify his insurance agent without delay of the existence of the Hold Harmless Agreement contained within this contract, and furnish a copy of the Hold Harmless Agreement to the insurance agent and carrier. The contractor will obtain and maintain contractual liability insurance in adequate limits for the sole purpose of protecting the City of Miami Beach under the Hold Harmless Agreement from any and all claims arising out of this contractual operation. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 14 of 59 The contractor will secure and maintain policies of subcontractors. All policies shall be made available to the City upon demand. Compliance by the contractor and all subcontractors with the foregoing requirements as to carrying insurance and furnishing copies of the insurance policies shall not relieve the contractor and all subcontractors of their liabilities and obligations under any Section or Provisions of this contract. Contractor shall be as fully responsible to the City for the acts and omissions of the subcontractor and of persons employed by them as he is for acts and omissions of persons directly employed by him. Insurance coverage required in these specifications shall be in force throughoutthe contract term. Should any awardee fail to provide acceptable evidence of current insurance within seven days of receipt of written notice at any time during the contract term, the City shall have the right to consider the contract breached and justifying the termination thereof. If bidder does not meet the insurance requirements of the specifications; alternate insurance coverage, satisfactory to the Risk Manager, may be considered. It is understood and agreed that the inclusion of more than one insured underthese policies shall not restrict the coverage provided by these policies for one insured hereunder with respect to a liability claim or suit by another insured hereunder or an employee of such other insured and that with respect to claims against any insured hereunder, other insureds hereunder shall be considered members of the public; but the provisions of this Cross Liability clause shall apply only with respect to liability arising out of the ownership, maintenance, use, occupancy or repair of such portions of the premises insured hereunder as are not reserved for the exclusive use of occupancy of the insured against whom claim is made or suit is filed. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 15 of 59 GROUNDS MAINTENANCE SERVICE SOUTH POINTE PARK BID # 19-08!09 INSURANCE CHECK LIST XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $1,000.000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). XXX 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included. 4. Excess Liability - $ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the l iability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: _ Builders Risk completed value $ .00 Liquor Liability $ .00 _ Fire Legal Liability $ .00 _ Protection and Indemnity $ .00 _ Employee Dishonesty Bond $ .00 _ Other $ .00 XXX 7. Thirty (30) days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the bid number and title BIDDER AND INSURANCE AGENT STATEMENT: We understand the Insurance Requirements of these specifi ations and that evidence of this insurance may be required within five (5) days aft~rb' open'. Bidder (~~~ti S~-vi~;,~~ two. Sin r idd r February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 16 of 59 GROUNDS MAINTENANCE SERVICE SOUTH POINTE PARK BID # 19-08/09 2.0 SPECIAL CONDITIONS 2.1 PURPOSE: The purpose of this Bid is to establish a contract, by means of sealed bids, for grounds maintenance service for South Pointe Park as specified herein, from a source(s) of supply that will give prompt and efficient service. 2.2 TERM OF CONTRACT: This contract shall remain in effect for three (3) years from date of contract execution by the Mayor and City Clerk. The maintenance period shall begin 10 days after receipt of a notice to proceed. The City of Miami Beach has the option to renew the contract at its sole discretion for an additional two (2) year period on a year-to-year basis. Renewal of the contract is a City of Miami Beach prerogative, not a right of the contractor. Such option will be exercised, if at all, only when it is in the best interest of the City of Miami Beach. In the event that the contract is held over beyond the term herein provided it shall only be from amonth-to-month basis only and shall not constitute an implied renewal of the contract. Said month to month extension shall be upon the same terms of the contract and at the compensation and payment provided herein, and shall not exceed six (6) months. 2.3 METHOD OF AWARD Award of this contract may be made to the primary and secondary lowest and best bidders, as defined in General Conditions 1.38, whose bid will be most advantageous to the City of Miami Beach. Should the primary vendor fail to comply with the Terms and Conditions of this Contract, the City reserves the right to award to the secondary vendor, if it is deemed to be in the best interest of the City. 2.4 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the bidder is awarded a contract under this bid solicitation, the prices quoted by the bidder on the Bid Form shall remain fixed and firm during the three year term of this contract; provided, however, that the bidder may offer incentive discounts from this fixed price to the City at any time during the contractual term. 2.4.1 OPTION TO RENEW WITH PRICE ADJUSTMENT: The contract could be extended for an additional two (2) years, on a year to year basis, if mutually agreed by upon both parties. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on Consumer Price Index increase. Change shall not be more than the percentage increase or decrease in the Consumer Price Index CPI-U (all urban areas) computed 60 days prior to the anniversary date of the contract. It is the vendor's responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the vendor's request for adjustment should be submitted 60 days prior to expiration of the then current contract term. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 17 of 59 The vendor adjustment request must clearly substantiate the requested increase. If no adjustment request is received from the vendor, the City will assume that the vendor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. 2.5 PRE-BID CONFERENCE/SITE INSPECTION: A non-mandatory pre-bid conference will be held on February 24, 2009 at 10:00 p.m. at South Pointe Park, located at 1 Washington Avenue, Miami Beach, Florida 33139. 2.6 CONTACT PERSON: The contact person for this Invitation to Bid is Marta Fernandez. The contact person may be reached by phone: 305.673.7490; fax: 786.394.4003; or a-mail: mfernandezrubioCa~miamibeachfl.gov .Communications between a proposer, bidder, lobbyist or consultant and Procurement Staff is limited to matters of process or procedure. Requests for additional information or clarifications must be made in writing to the contact person, with a copy to the City Clerk, no later than ten (10) calendar days prior to the scheduled Bid opening date. The City will issue replies to inquiries and any other corrections or amendments it deems necessary in written addenda issued priorto the deadline for responding to the Bid. Bidders should not rely on representations, statements, or explanations other than those made in this Bid or in any written addendum to this Bid. Bidders should verify with the Procurement Division priorto submitting a proposal that all addenda have been received. YOU MUST FAMILIARIZE YOURSELF WITH GENERAL CONDITION 1.55, ENTITLED CONE OF SILENCE, WHICH SETS FORTH THE POLICIES AND PROCEDURES RELATIVE TO ORAL AND WRITTEN COMMUNICATIONS. 2.7 CERTIFICATION, INVOICES AND PAYMENT 2.7.1 Certification Contractors shall complete a "Certification Report Form", designated Exhibit "B", and submit one signed copy with the monthly invoice to the Project Manager. 2.7.2 Invoices: Contractors shall submit two (2) copies of all invoices to the Parks and Recreation Depart, Greenspace Management Division, 2100 Meridian Avenue, Miami Beach, Florida, 33139. 2.7.3 Payment The City agrees to pay to Contractor for the maintenance services described herein the following compensation during the term of the Contract: 2.7.3.1 Payment - "Complete Service" (a) Contractor supplies all expertise, supervision, labor, equipment, material, transportation, facilities, and support services necessary to complete the entire job as specified in the landscape maintenance schedule and as indicated in the specifications. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 18 of 59 (b) The bid price is stated as "per service" amount. Each complete service cycle must be invoiced separately on a monthly basis for services rendered during said month and City will pay to Contractor each month the "per service" payment amount. (c) The compensation to be paid by City shall be rendered in monthly payments for work performed per bid item. Payment shall be made within thirty (30) days upon receiving invoices, in duplicate, providing that all work performed during the preceding month has been inspected and accepted by the Project Manager and that all applicable certifications and reports have been submitted in accordance with the provisions of the Contract. The Contractor shall look for payment exclusively from the funds of the City for which these services have been provided. (d) If the Project Manager determines that the labor for work resulting from vandalism, acts of God, or third party negligence can be performed by Contractor's present work force, the Project Manager may modify the Landscape Maintenance Schedule and substitute the emergency work for regularly scheduled work. 2.7.3.2 Payments Withheld: If, in the sole judgment of the Project Manager, the level of maintenance is less than that specified herein, at his option, in addition to or in lieu of other remedies provided herein, may withhold payment from the Contractor for work not performed, until services are rendered in accordance with specifications and providing no other arrangements have been made between the Contractor and the Project Manager. Notice of withholding must be in writing to the attention of the Procurement Director. 2.7.3.3 Additional or Decreased Compensation: A. Additional or decreased compensation may be authorized at the discretion of the Project Manager, subject to City budgetary conditions, for Deletion of Sites, Addition of Sites, orAdditional Work performed by the Contractor. B. Price Adjustment For The Deletion of Site(sl: The City reserves the right to temporary or permanently delete existing sites, and/or services at existing sites. Sites and/or services which are removed shall be evaluated by both the City and the contractor for the mutual determination of a fair unit cost, to be based upon similar site receiving similar service and/or similar services rendered at a similar site. Should it be necessary for the Project Manager to eliminate any sites, it is understood that the corresponding per service rate charged by the Contractor for maintenance services will also be deleted from subsequent invoices sent to the Department. The Project Manager shall initiate the above request/action in writing to the contractor, with a copy of the letter and anylall subsequent written correspondence to the Procurement Director. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 19 of 59 C. Price Adjustments For The Addition of Sites: The City reserves the right to add new sites to the respective contract(s), and to add services to the existing sites. New sites and/or service to be added shall be evaluated by both the City and the contractor for the mutual determination of a fair unit cost, to be based upon similar site receiving similar service and/or similar services rendered at a similar site. Sites and/or services deleted and later re-added shall be re-added at the original contract unit cost, plus any index adjustment. The Project Manager shall initiate the above request/action in writing to the contractor, with a copy of the letter and any/all subsequent written correspondence to the Procurement Director. 2.7.3.4 Development of and/or Improvement to ExistincLSites The City reserves the right to develop and/or improve existing sites specified herein. Additional services required shall be evaluated by both the City and the contractor for the mutual determination of a fair unit cost, to be based upon similar service rendered at a similar site. 2.8 COMPLETE PROJECT REQUIRED: These specifications describe the various items or classes of work required, enumerating or defining the extent of same necessary, but failure to list any items or classes under scope of the several sections shall not relieve the contractor from performing such work where required by any part of these specifications, or necessary to the satisfactory completion of the work. 2.9 PERCENTAGE ABOVE VENDOR COST: Bids for materials required for additional work not included in the scope of services herein shall be submitted at a percentage above vendor wholesale cost. Evidence of said costs shall be submitted upon request, and attached to the invoice. Proof of costs shall be printed, properly identified, and dated as to issuance of effectiveness. 2.10 HOURLY RATE: The hourly rate quoted is for additional work not specified herein and shall include full compensation for labor, equipment use, travel time, and any other direct cost associated for providing the additional work, to the bidder. Hourly labor rates are specified as follows: Hourly Labor Rate I -Hourly rate for straight time, i.e. from 8:00 a.m. to 5:00 p.m. Monday - Friday (rate is to include labor and travel). Hourly Labor Rate II -Hourly rate for overtime, i.e. before 8:00 a.m. or after 5:00 p.m., or on weekends or holidays (rate to include labor and travel).. 2.11 LIQUIDATED DAMAGES: See Section 4.7.4. -Deficiency/Cure Notices and Corrective/Termination Process 2.12 REFERENCES (PROVIDE REFERENCES, IN THE CUSTOMER REFERENCE FORM) Each bid must be accompanied by a minimum of six (6) references of clients or government organizations for which the Bidder is currently furnishing or has furnished similar services. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08109 20 of 59 Three of those references must be for contracts for landscaping services in the annual amount of $100,000 or higher each. Reference shall include the name of the company, a contact person and the telephone number. Should bidderfail to provide this information with their, bidder shall provide within five (5) calendar days upon request from the Procurement Division. NO BID WILL BE CONSIDERED WITHOUT THIS LIST. In addition, Bidders are requested to provide their clients with the Performance Evaluation Letter and Survey attached herein on pages 56 and 57, and request that their client submit the completed survey to the contact person for this Invitation to Bid. Contractors are also responsible for making sure their clients return the Performance Evaluation Surveys to the City. The City reserves the right to verify and confirm any information submitted in this process. Such verification may include, but is not limited to, speaking with current and former clients, review of relevant client documentation, site-visitation, and other independent confirmation of data. 2.13 BIDDER QUALIFICATIONS: Refer to Section 3.2. 2.14 LATE BIDS: At time, date, and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be retumed to the bidder unopened. The responsibility for submitting abid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. 2.15 EXCEPTIONS TO SPECIFICATIONS: Exceptions to the specifications shall be listed on the Bid Form and shall reference the section. Any exceptions to the General or Special Conditions shall be cause for the bid to be considered non-responsive. 2.16 COMPLETE INFORMATION REQUIRED ON BID FORM: All bids must be submitted on the attached Bid Form and all blanks filled in. To be considered a valid bid, the ORIGINAL AND FIVE COPIES of the Bid Form pages and all required submittal information must be returned, properly completed, in a sealed envelope as outlined in the first paragraph of General Conditions. 2.17 CUSTOMER SERVICE: Excellent customer service is the standard of the City of Miami Beach. As contract employees of the City, all employees will be required to adhere to the City's "Service Excellence" standards and expected to conduct themselves in a professional, courteous and ethical manner in all situations. The successful bidder's employees must work as a cooperative team of well-trained professionals, and must serve the public with dignity and respect. All business transactions with the City will be conducted with honesty, integrity, and dedication. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 21 of 59 GROUNDS MAINTENANCE SERVICE SOUTH POINTE PARK BID # 19-08/09 3.0 GENERAL REQUIREMENTS 3.1 SCOPE OF WORK 3.1.1 The work specified in this section consists of furnishing all labor, machinery, tools, means of transportation, supplies, equipment, materials, services and incidentals necessary to provide complete landscape maintenance services as specified herein. 3.1.2 The work shall include but not be limited to, litter retrieval and waste disposal, mowing, edging, landscape maintenance, herbicide /insecticide/fertilizer application, turf management, irrigation system operation maintenance /repair and replacement of plants as required. ("Full Service Visits") Bid prices shall include all labor, equipment and materials needed to perform those duties set forth in this section. 3.1.3 All work shall be completed in a continuous manner, that is the mowing, edging, trimming, litter retrieval, etc., shall be completed before leaving the job site. 3.1.4 The Contractor will adhere to a work schedule provided by the City (see Section 4.7.2.). Any variations to that schedule, requested by either party, must be approved either verbally or in writing by an authorized representative of the other party. 3.1.5 The work shall include Traffic Control as described herein. 3.1.6 The location of the work referenced in this document is located within the City of Miami Beach, and includes the following area: South Pointe Park: From the East base of the Dune to the East, West to the Western Property line, North to the Biscayne Street Park entrance, and South to the high tide water mark within the Rip Rap adjacent to Government Cut. 3.2 QUALIFICATIONS (BIDDER SHALL SUBMIT SATISFACTORY EVIDENCE WITH THEIR BID OR WITHIN 5 CALENDAR DAYS UPON WRITTEN REQUEST, THAT THEY MEET THE FOLLOWING MINIMUM REQUIREMENTS) Parties deemed to be qualified to service this contract shall be judged on their past performance and present ability to provide all labor, materials, and equipment to successfully fulfill the provisions of this contract. 3.2.1 Company Qualification 3.2.1.1 Company shall have been in continuous service and incorporated in the State of Florida for a minimum of four (4) years. 3.2.1.2 Company must be fully licensed with all required State and/or Local government licenses, and permits (irrigation, pest control, horticultural services, etc.). 3.2.1.3 Company must have a person on staff with an advanced degree in horticulture, agronomy, or a related field on staff or be recognized as a Florida Certified Landscape Contractorthroughthe Florida Nurseryman and Growers Association. 3.2.1.4 Company must have an I. S. A. Certified Arborist on staff. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08109 22 of 59 3.2.1.5 Company must have a State Certified Pest Control Operator on staff. 3.2.1.6 Company must be a drug and alcohol free workplace. 3.2.2 Personnel Requirements, Management 3.2.2.1 Provide a minimum of one (1) full time graduate horticulturist or Florida Certified Landscape Contractor to manage all facets of the landscape and turf management for the contractor. 3.2.2.2 Managers must have excellent communication skills and be capable of directing all regular maintenance and additional landscape services and coordinating these with the designated City of Miami Beach staff. 3.2.2.3 Managers shall constantly use their experience and training to prevent, detect and control adverse conditions by physically inspecting the landscape and properly guiding the maintenance program. 3.2.3 Technical Services 3.2.3.1 To provide an adequate number of personnel specifically trained, experienced and licensed in the following areas: turf maintenance, irrigation maintenance, tree maintenance, and horticultural pest control. 3.2.3.2 Provide a Certified Pesticide Operator through the State of Florida, Department of Health and Rehabilitative Services. 3.2.3.3 Provide an I.S.A. Certified Arborist, with a minimum of five (5) years experience with South Florida trees. 3.3 CONTRACTOR'S RESPONSIBILITIES 3.3.1 Supervisor The Contractor shall maintain a Supervisor at the facilities at all times during the hours of operations, and such supervisor shall be able to be communicated with by pager, two way radio or cellular telephone. The Supervisor shall have a degree in horticulture, agronomy, or a related field, or be a Florida Certified Landscape Contractor with a minimum of two years field supervisory experience and be able to manage all facets of the landscape management for the Contractor. The Supervisor must have excellent communication skills and be capable of directing all regular maintenance and additional landscape services and coordinate these with the designated City staff. The Supervisor shall constantly use their experience and training to prevent, detect and control adverse conditions by physically inspecting the landscape and properly guiding the maintenance program. The Supervisor shall inspect the site a minimum of two times per month and submit inspection report documenting conditions to the Project Manager. These inspections shall occur during the second and fourth weeks of every month. 3.4 CONTRACTOR'S PERSONNEL Contractor shall employ personnel competent to perform the work specified herein. Contractor's employees shall be United States citizens or in possession of appropriate documentation permitting the employees to work in Dade County. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 23 of 59 The City reserves the right to request the removal of the Contractor's employee's from performing maintenance on the City's grounds where the employee's performance or actions are obviously detrimental to the program. See Section 3.7 "CONDUCT" for guidelines on conduct standards. 3.5 DISASTER RESPONSE The Contractor shall maintain, on a twenty-four (24) hour on-call basis, by pager, two way radio, or cellular telephone, a staff sufficient to address emergency contingencies (i.e. hurricanes, tornados, floods, etc.) which may arise from time to time. The Contractor will respond with immediate action to emergencies that adversely affect the City of Miami Beach, so that the situation is corrected at the earliest possible moment. The Contractor shall be compensated for use of personnel equipment based upon the indicated classifications in the bid tabulation. 3.6 UNIFORMS The Contractor will provide, at Contractor's expense, color coordinated uniforms for all personnel. Such uniforms shall meet Owners' public image requirements and be maintained by Contractor so that all personnel are neat, clean and professional in appearance at all times. Non-uniform clothing will not be permitted, including for new employees. 3.7 CONDUCT Conduct standards for Contractor's employees should meet or exceed those required for City employees. The following are some guidelines: Drugs and alcohol, or their use, is not permitted on City property nor are personnel allowed on property while under the influence of such substances. Firearms or other weapons are strictly forbidden. Fighting or loud, disruptive behavior is not permitted. All personnel will be subject to applicable City safety and security rules and procedures pertaining to conduct, vehicle use, property access, etc. 3.8 SAFETY 3.8.1 Contractor agrees to perform all work outlined in the Contract in such a manner as to meet all accepted standards for safe practices during the maintenance operation, to safely maintain equipment, machines, and materials, and to remedy hazards consequential or related to the work. The Contractor further agrees to accept the sole responsibility for compliance with all local, County, State or other legal requirements including but not limited to: (1) full compliance with the terms of applicable O.S.H.A. Safety Orders, (2) requirements of the Florida Department of Transportation Manual of Traffic Controls and Safe Practices For Street and Highway Construction. Maintenance and Utility Operations, at all times so as to protect all persons including Contractor's employees, agents of the City, vendors, and members of the public or other firms from injury or damage to their property. 3.8.2 The City, through its Project Manager, reserves the right to issue immediate restraint or cease and desist order to Contractors when unsafe or harmful acts are observed or reported relative to the performance of the work under the Contract. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 24 of 59 3.8.3 During normal working hours, Contractor shall obtain emergency medical care for any member of the public who is in need thereof, because of illness or injury occurring on the site, including a prompt report thereof to the Project Manager. 3.8.4 In performing the scope of work, all safety on or off the job site shall be the sole responsibility of the Contractor. The City shall not be responsible for safety on or off the job site. The City's on-site observations or inspections shall be only for the purpose of verifying that the maintenance Specifications are being implemented properly. The City's on-site observations or inspections are not for safety on or off the job site. 3.8.5 Traffic Safetv Control -The Contractor shall at his cost, observe all safety regulation; including placing and display of safety devices, provisions of police to control traffic, etc. as may be necessary in order to conduct the public through the project area in accordance with F.D.O.T.'s "Manual on Traffic Controls and Safe Practices for Street Highway Construction, Maintenance and Utility Operations." 3.9 CONTRACTOR'S VEHICLES Contractor's vehicles shall be in good repair, free from leaking fluids, properly registered, of uniform colorand shall bearthe company name on each side in not less than 1-1/2" letters. 3.10 CONTRACTOR'S EQUIPMENT All equipment shall be maintained in an efficient and safe operating condition while performing work under the contract. Equipment shall have proper safety devices maintained at all times while in use. If equipment does not contain proper safety devices and/or is being operated in an unsafe manner, the City may direct the Contractor to remove such equipment and/or the operator until the deficiency is corrected to the satisfaction of the City. The Contractor shall be responsible and liable for injury to persons caused by the operation of the equipment. 3.11 CONTRACTOR'S DAMAGES Any damages to the road, facilities, sewers, utilities, irrigation system, plant material or vegetation caused by the Contractor shall be repaired at the expense of the Contractor to the satisfaction of the City. Failure to restore said damages within three (3) working days following notification shall result in a deduction from the next invoice of the City's expenses incurred by the City for labor, material or equipment to restore the property to its original condition. 3.12 INDEPENDENT CONTRACTOR Contractor shall act under the Contract as an independent Contractor vis-a-vis City of Miami Beach and will not be an agent or employee of the City. Contractor shall not represent or otherwise hold out itself or any of its subcontractors, directors, officers, partners, employees, or agents to be an agent or employee of the City. 3.13 PERMITS, LICENSES, CERTIFICATES Contractors shall obtain, at their expense, valid permits, licenses and certificates (City, County, State, Federal) as required for work under the Contract. 3.13.1 Contractors shall give all notices and pay fees and taxes required by law in performance of the Contract. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 25 of 59 3.13.2 Compliance with Miami Beach Parks and Recreation Department and the State of Florida Department of Transportation Rules and Regulations: Contractors shall comply and abide by all rules and regulations of the above- referenced departments as they may be applicable to performance of the Contract. 3.13.3 Advertisin aq nd Sians: Contractors shall not advertise or place signs on the site, facilities or equipment of the City of Miami Beach. 3.14 SUB CONTRACTORS Nothing contained in the specifications shall be construed as creating any contractual relationship between any subcontractor and the City. Contractors shall be as fully responsible to the City for the acts and omission of the subcontractors as for the acts and omissions of person(s) directly employed. 3.15 PROTECTION OF PROPERTY AND REPAIR OF DAMAGE 3.15.1 All portions of landscape structures, facilities, services, utilities, roads, and irrigation systems shall be protected against damage or inten'upted service at all times by Contractor during the term of the Contract. Any damage to the property as a result of the performance of work by Contractor during the terms of the Contract shall be repaired or replaced in kind and in manner approved by the Project Manager. All work of this kind shall be made immediately after damage or alteration occurs, unless otherwise directed. 3.15.2 Repairs to plant materials and soils shall specifically be made in accordance with specifications in Section 4.3. 3.15.3 Repairs to irrigation systems, which are damaged by any means including acts of God, vandalism, vehicular damage, theft, or undetermined causes, shall be repaired by the Contractor at no cost to the City, except where the specifications provide otherwise. 3.15.4 Contractor shall notify the City Project Manager withintwenty-four (24) hours after discovery of any damage caused by accident, vandalism, thefts, acts of God, or undetermined causes. 3.16 RECORDS All documents, books and accounting records shall be open for inspection at any reasonable time during the term of the Contract and for three (3) years audit of the books and business conducted by Contractor and observe the operation of the business so that accuracy of the above records can be confirmed. All employment and payroll records shall be open for inspection and reinspection by the City, at any reasonable time during the term of the Contract. 3.17 TRANSPORTATION Contractors are to supply all transportation of employees, supplies and equipment. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 26 of 59 3.18 STORAGE Contractors are to provide for all storage at off-site locations delivering to site only sufficient equipment and materials to complete daily tasks. Permission may be given by Project Manager for storage of materials orequipment on-site for routine maintenance functions or during special projects or conditions. 3.19 WASTE DISPOSAL Contractors are responsible for removing and disposing from sites all waste handled in performance of the Contract. The City is not required to supply area orfacilities for storage or removal of waste on-site. 3.20 NON-INTERFERENCE Contractor shall not interfere with the public use of sites and shall conduct his operation so as to offer the least possible obstruction and inconvenience to the public or disruption to the peace and quiet of the area within which the services are performed. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 27 of 59 GROUNDS MAINTENANCE SERVICE SOUTH POINTE PARK BID # 19-08/09 4.0 TECHNICAL SPECIFICATIONS 4.1 PURPOSE These specifications designate the manner in which basic maintenance tasks will be performed in order to achieve the overall Quality Objective, which is to maintain the landscaping on the listed sites in a vigorous, healthy, growing, safe, clean, and attractive condition throughout the year. 4.2 STANDARDS AND REFERENCES The Contractor's Representative shall be well versed in Florida maintenance operations and procedures. All employees shall be competent and skilled in their particular job in order to insure that they properly perform the work assigned. The following organizations provide standards and publications which may be used as a guide for conducting grounds maintenance and services, under the Contract: A. Florida Cooperative Extension Services, 18710 SW 288th Street, Homestead, Florida, 33030. B. Florida Turf-Grass Association, Inc., 302 Graham Avenue, Orlando, Florida, 32803-6399. C. National Recreation and Park Association, 1601 N. Kent Street, Arlington, Virginia, 22209. D. Florida Recreation and Park Association, 1406 Hays Street, Suite 1, Tallahassee, Florida, 32301. E. Florida Department of Transportation, "Manual on Traffic Controls and Safe Practices for Street & Highway Construction, Maintenance and Utility Operations." 4.3 MATERIALS All materials supplied and used by Contractors shall be the best kind available and used in accordance with manufacturer's directions. Commercial products such as fertilizers and pesticides shall bearthe manufacturer's label and guaranteed analysis. City inspectors may require tests and reject materials not meeting these specifications or manufacturer's guarantee. 4.3.1 Replacement Any plants which are damaged or die as a result of improper maintenance or lack of sufficient maintenance shall be replaced by the Contractor, at no cost to the City, within 10 calendar days upon discovery by the Contractor or notification by the City. The following criteria shall be used to determine if replacement is necessary. 4.3.1.1 Plants are not in a healthy growing condition and this renders them below the minimum quality standard (Fla.#1). February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08!09 28 of 59 4.3.1.2 There is a question of any plants ability to thrive after the end of the thirty four (34) month maintenance period that would render it below the minimum quality standard (Fla.# 1). 4.3.1.3 The plant material is dead. 4.3.2 The ten (10) calendar days may be extended due to seasonal conditions, availability, preparation time such as root pruning, etc., only if approved by the City, in advance. The extended time shall be negotiated between all parties concerned, but must receive final approval by the City. Afterthe 10 day replacement period, the City may perform the work and withhold monies due to the Contractor for materials and labor costs. 4.3.3 Size, Quality and Grade of Replacement 4.3.3.1 Replacement material shall be of the same brand, species, quality and grade as that of the material to be replaced, or it shall conform to the Florida Grades & Standards for nursery plants Florida #1 Quality, whichever is higher. The size of the replacement plants shall not be necessarily the same size as the original specified plant at its initial planting. The replacement shall be of equal size to the plant to be replaced at the time it has been determined that it must be replaced. However, if for some reason, the plant to be replaced is smaller than the size to be replaced, the replacement shall be at least equal to the original size when the maintenance period began. 4.3.3.2 Plants shall be sound, healthy, and vigorous, free from plant disease, insect pests or their eggs, and shall have normal root systems and comply with all State and local regulations governing these matters, and shall be free from any noxious weeds. 4.3.3.3 All trees shall be measured six (6) inches above ground surface. 4.3.3.4 Shape and Form: Plant materials shall be symmetrical, and/or typical for variety and species. 4.3.3.5 All plant materials must be provided from a licensed nursery and shall be subject to acceptance as to quality by the Project Manager. 4.3.3.6 Replacements shall be guaranteed for the length of the Contract, or six (6) months, whichever is greater. 4.3.3.7 The Contractor shall be responsible for hand watering the replacement (if required), for 42 calendar days after planting. 4.3.4 Water Should Contractor supply water, the water shall be fresh (non-salt), and containing no harmful levels of pollutants or chemicals. 4.3.5 Soil 4.3.5.1 Any soil supplied by Contractors shall be good, clean, friable top soil (or soil mix), free from any toxic, noxious or objectionable materials, including rocks, lime rock, plant parts or seeds. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 29 of 59 4.3.5.2 "Planting Soil Mix" shall be equal parts of Sphagnum peat moss, coarse sand, and composted organic matter, sterilized. 4.3.5.3 "Muck-sand-soil" shall be 70 percent muck and 30 percent course sand. 4.3.6 Fertilizer All fertilizer shall be the best commercial grade and except free flowing liquids, shall be delivered to site and be dry when processed for application. Fertilizers shall be inappropriate containers and tagged. Special permission from the Project Manager is required to use bulk fertilizers. The Contractor shall submit copies of the manufacturer's specifications for all fertilizer including data substantiating that the proposed materials comply with specified requirements. 4.3.7 Pesticides - (insecticides, fungicides, herbicides, etc.): Insecticides & Fungicides shall be only those which are approved or recommended for use near open water bodies and those specked. Only the Federal Environmental Protection Agency (EPA) approved products shall be used. All pesticides are to be registered and approved for use by the Florida Department of Agriculture. Contractor shall submit on an as needed basis, a schedule of spraying and dusting materials to be used to control pests and disease infestation, the reason for their use and the method to be used to apply the materials and the method of application before it is delivered and used on the project. The need for pest and disease control, will be determined by the Contractor's Horticulturist and approved by the City. Also, if requested by the City, the Contractor will furnish documentation that the implementation of these control measures for pests and disease infestation is in strict compliance with all Federal, State, and Local Regulations. 4.3.8 Miscellaneous Materials Mulch shall be grade B shredded cypress mulch, free of foreign matter. Other mulch types may be required upon request by the City. Alternative mulch types will be readily available on the wholesale market, be of equal or lesser wholesale cost or increased costs to be paid by City. 4.4 EQUIPMENT Equipment supplied by Contractor shall be designed for or suited to the grounds maintenance task in which it is to be used. Equipment will not be used in areas or to perform tasks where damage will result to the landscapes or sites. Contractor shall maintain supplied equipment in a good appearance and all equipment shall be maintained in a safe, operational and clean condition. Upon specific request by the City, the Contractor will supply a current list of supplied equipment used by the Contractor, including item, model, manufacturer, year manufactured, and serial numbers. The Project Manager or his designee shall have the right to reject the use of any specific piece of supplied equipment on the site, by notification to Contractor. The successful bidder will have the option of limited equipment storage onsite to reduce costs. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 30 of 59 4.5 COMPLETION OF WORK All work is to be completed in a continuous manner. That is all mowing, edging, weed control, trimming, litter removal, etc. shall be completed before leaving the job site. 4.6 GROUNDS MAINTENANCE FUNCTIONS AND TASKS: 4.6.1 Turf Care Maintain turf areas in a healthy, growing green and trim condition by performing the following operation: 4.6.1.1 Site Preparation The Contractor shall prior to mowing retrieve materials and dispose waste to include, and not be limited to, papers, glass, bottles, cans, fallen tree limbs and/or fronds, and all other deleterious materials found on the sites listed herein. Should the Contractor have knowledge of, the existence of hazardous wastes upon lands covered by the provisions of this agreement, Contractor shall not remove same from the premises but shall have a duty to immediately notify the City in writing. 4.6.1.2 Mowing General 4.6.1.2.1 Mowing shall be performed in a workmanlike mannerthat insures a smooth surface appearance without scalping or leaving any "missed" uncut grass. Special care will be required to avoid scalping swales and top of berms. 4.6.1.2.2 Reel or Rotary mowers will be used on 'Sea Isle Supreme' Seashore Paspalum turf. 4.6.1.2.3 All mowers are to be adjustable and adjusted to the proper cutting height and level for the kind of grass and current condition of the turf. Mower blade height adjustment is to be measured from a level floor surface to the parallel and level plane of the mower blade. 4.6.1.2.4 All mower blades are to be sharp enough to cut, rather than to tear grass blades. Mower blades shall be sharpened prior to each mowing. 4.6.1.2.5 All litter and debris is to be removed from turf before mowing to avoid shredding that will damage turt appearance, or items that may be propelled by mower blades. 4.6.1.2.6 Mowing will be done carefully so as not to "bark" trees or shrubs, or to introduce weeds into ground cover beds, or to damage sprinkler heads, curbs, or other facilities. 4.6.1.2.7 Grass clippings or debris caused by mowing or trimming will be removed from the turf or from adjacent walks, drives, gutters and curbs or surtaces on the same day as mowed or trimmed. 4.6.1.2.8 Mowing will not be done when weather or other conditions will result in damaged turt. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 31 of 59 4.6.1.3 Mowing Specifics 4.6.1.3.1 N/A St. Augustine Grass 4.6.1.3.2 Non-athletic field 4.6.1.3.3 Seashore Paspalum Turf shall be mowed at 1" to 1.5" above soil level with a mower designed for use in the specific circumstances. Remove clippings from areas if excessive clippings result from the mowing operation. Clippings will be considered excessive if still visible on grass the day after mowing. Mow with a reel or rotary mower a minimum of once perweek during the growing season of March through the end of October and at other full service visits, as required to maintain desired height of grass. If grass has a scalped appearance after mowing too much of the leaf blade was removed and stems of grass exposed. Never remove more than 1/3 of the leaf blade. Mowing directions shall be altered at each mowing to avoid wear patterns. 4.6.1.4 Trimming and Edging Contractor shall trim and properly edge all shrub and flower beds as well as trees, curbs, walks, lighting and all other obstacles in the landscape and remove clippings. Paved areas (hard edges) shall be edged every mowing with respect to the turf type adjacent to the edging. Edging of beds and the tree rings (soft edging) shall be executed not less than every other mowing with respect to the turf type adjacent to the edging. Turf edging at shrub beds, flower beds, ground cover beds, hedges, or around trees (where "edging" ratherthan "trimming" is directed), shall be edged with a manual or mechanical edger to a neat vertical uniform line. Rotary nylon "fish line" cutters are not to be used for vertical edging. Edge grass at plant bed lines to keep grass from growing toward shrubs, keep the width of sod as it was originally placed. Care shall be taken to avoid damage of ground cover weed barrier. Grass will be trimmed at the same height as adjacent turf is mowed, and to remove all grass leaves from around all obstacles and vertical surfaces in the turf, such as posts, walls, fences, etc. Particular attention will be given to trimming around sprinkler heads and other irrigation system components to assure their proper water delivery function. The mechanical weed cutters are not to be used within eighteen (18") inches of tree or palm trunks. Note: Damage to property or existing vegetation by improper trimming or edging shall be repaired or replaced within 48 hours at Contractor's expense. All walks and other paved areas littered in the lawn maintenance process shall be vacuumed, swept, or blown off while the mowing, edging, ortrimming is in process so that the appearance suffers for the least amount of time. Shell walk ways shall be raked clean with a fan rake. Blowers are not to be used on shell or sand walk ways in the Park. Landscape lighting shall be wiped, blown off or vacuumed as needed to February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 32 of 59 prevent accumulation of clippings and dead insects. Landscape areas shall be raked and cleaned of clippings, leaves, sticks, twigs, and all litter during each service visit. Materials cleaned from grounds may not be disposed on-site, and must be removed from locations at Contractor's expense. A copy for approval of a completed mowing schedule will be provided to the City's representative in a timely manner as requested. 4.6.2 Pruning Shrubs and Ground Cover Plants Bed Area Maintenance All shrubs and ground cover plants growing in the work areas shall be pruned, as required, to maintain plants in a healthy, growing, flowering condition and to maintain plant growth within reasonable bounds to prevent encroachment of passageways, walks, streets, view of signs or any manner deemed objectionable by the Project Manager. 4.6.2.1 Bed Area Maintenance The Contractor shall keep the bedded areas free of dead plants, leaves, and branches at all times. All beds shall be vertically edged, and kept weed free at all times. Edge grass at plant bed lines to keep grass from growing toward shrubs, keep the width of sod as it was originally placed. Landscape edging where used must be kept in place, and vertical as it was originally installed. 4.6.2.2 Shrubs All shrub material shall be pruned a minimum of once per month to insure the best shape, health, and character of the individual plant. Mechanical trimming may only be utilized when the health or appearance of the plant will not be damaged by the mechanical trimmers. 4.6.2.3 Groundcover All groundcover material shall be pruned a minimum of once per month to insure the best shape, health, and character of the individual plant. Groundcover plants shall be selectively cut back to encourage lateral growth and kept inbounds and out of other plantings, walkways, lighting, etc. Mechanical trimmings may only be utilized when the health or appearance of the plant will not be damaged by the mechanical trimmers. 4.6.3 Trees and Palm Pruning Trees and palms are to be maintained in a healthy, growing, safe, attractive condition and in their proper shape and size according to variety, species and function in the landscape or as specifically directed by the Project Manager. 4.6.3.1 Pruning Natural Shaping and Thinning Prune, thin, and trim all trees at least once a year to keep the trees healthy, to maintain the natural character of the variety, to control shape and to prevent crowding. Pruning in general shall consist of the removal of dead, broken, fungus infected, superfluous, and intertwining branches, vines, and the removal of dead or decaying stumps and other undesirable growth. Palms shall be pruned as needed to remove fruit, inflorescence, dead fronds February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 33 of 59 and weak stalks. Disinfect tools between palms by soaking in a (5.25%) - 25% dilution Chlorine bleach and water solution for a minimum of five minutes. Certain Washingtonian Palms will be an exception to the pruning practices of normal palm maintenance when existing dead fronds are maintained as determined by the City Project Manager. Pruning will also be required from time to time to remove damaged branches from storms, frost, pruning to prevent encroachment of branches over streets, into private property, obscuring view of signs or traffic, particularly at a road intersection, or interference with lighting, etc. Tree branches shall be pruned up to seven (7') feet over walkways and in areas so designated by the Project Manager. All tree pruning shall be accomplished with standard practices including: Cuts should be made with sharp and proper tools. When cutting parts of branches, leave a living bud at the end of the stub. Make cuts sufficiently close to parent stem so that the healing can readily start under normal conditions. On trees known to be diseased, disinfect tools after each cut and between trees. Prune only at the time of season proper for the variety. Prune or trim, at least once or twice each growing season to keep the natural shape of the individual plant. Pruning shall include the following items: - Dead, dying or unsightly part of the tree - Remove sucker growth from base of the trees in which an exposed trunk character is desired - Branches that grow toward the center of tree - Crossed branches that may rub together - "V" crotches, if it does not ruin the appearance of the tree - Multiple leader if the tree normally has only a single stem - Nuisance growth that interferes with view, traffic, sign age, walks, or lighting. Nuisance growth includes the removal of all dangerous thorns, spikes or appendages which show potential conflict with people. - Shape top of small trees as needed All branches, dead wood, and cuttings shall be removed from the job site at time of pruning and disposed of in an acceptable manner. All lawn and shrub areas damaged by pruning equipment shall be restored. 4.6.3.2 Staking and Guying -and Tree Set-Up Maintain existing and adjust tree stakes, guy wires and hoses or blocks, until trees are capable of standing vertical and/or resisting normal winds. 4.6.3.2.1 The Contractor shall be responsible for the complete removal and replacement of those trees lost due to the Contractor's faulty maintenance or negligence, as determined by the Project Manager. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08109 34 of 59 4.6.3.2.2 Replacement shall be made by the Contractor in the kind and size of tree determined by the Project Manager. Where there is a difference in value between the tree lost and the replacement tree, this difference will be deducted from the Contract payment. In all cases, the value of the tree lost shall be determined by the Project Manager using the latest "Plant Finder" value determination. 4.6.3.2.3 All trees that have died or have been blown or knocked over are to be reported immediately upon discovery to the Project Manager. 4.6.3.2.4 With prior approval from the Project Manager, it is the Contractor's responsibility to remove and properly dispose of all dead or injured trees and/or weed trees such as but not limited to Florida Holly or Melaleucana or Australian Pine. Contractor shall set and support trees that have been knocked or blown over. 4.6.3.2.5 The Contractor shall be responsible for removing all graffiti, signs, posters, boards, supports and any other material(s) attached or fastened to trees, orfrom elsewhere on the project site, as directed by the Project Manager. 4.6.4 Weed Control 4.6.4.1 All landscape areas within the specified area, including lawns, shrub and ground cover beds, planters, and areas covered with concrete, pavers, gravel or shell, shall be kept free of all weeds at all times. This means complete removal of all weed growth shall be accomplished at each service visit. For the purpose of this specification, a weed will be considered as any undesirable or misplaced plant. Weeds shall be controlled either by hand, mechanical, or chemical methods. The Project Manager may restrict the use of chemical or mechanical weed control in certain areas. Mechanical weed control shall not disturb the mulch layer so as to expose the underlying soil. Weeds must be removed by hand from the "Dunes" within the park. Herbicides shall not be used in areas populated by Sea Oats. 4.6.4.1.1 Weeds are to be mowed, trimmed, or edged from turf areas as a part of turf care operations. 4.6.4.1.2 Weeds are to be manually removed from shrub, hedge, ground cover or flower beds, unless chemical or mechanical means are specifically authorized by the Project Manager. Persistent weed growth such as the growth of sedges shall be killed with "round up" whenever possible. 4.6.4.1.3 Weeds are to be removed from walkways, curbs, expansion joints, and along fence lines and guardrails at each service or as otherwise directed by the Project Manager. 4.6.4.2. If infestations cannot be controlled by hand-pulling, or herbicide use will damage or kill the shrubs orground-covers, the bed may be excavated, after removing all plants. Then, weeds may be destroyed before replanting by any of the following methods: February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 35 of 59 4.6.4.2.1 Sterilize the soil, or 4.6.4.2.2 Allow weeds to reestablish a vegetative top and treat with a systemic herbicide, at least two (2) applications, about two (2) weeks apart, or until there is a 90% kill. 4.6.4.2.3 After the kill, apply, immediately after replanting, apre-emergent herbicide, such as Treflan or prior to replanting a ground cover fabric. 4.6.4.31f it is determined by the City that the Contractor responsible for maintenance allows weed infestations to spread beyond the ability to control them, then the removal, treatment, and replacement of the planting bed shall be done as described above by the Contractor at no cost to the Citv. Soil which exhibits significant weed growth within one (1) month after planting, (20% ground coverage of the bed by weeds) shall be considered as previously weed-infested. 4.6.5 Litter Control 4.6.5.1 Contractor Generated Trash: The Contractor shall promptly remove all debris generated by his pruning, trimming, weeding, edging, and otherwork required in the specifications. Storm drains shall be kept clear and free of debris. Debris must be disposed of at an authorized site for commercial use. Neighborhood trash transfer stations or road side piles are not considered authorized sites. The Contractor shall clean driveways and paved areas with suitable equipment immediately after working in them. All cuttings are to be removed on same day as cut. 4.6.5.2 Litter Removal: Litter removal to be removed from all turf areas, landscape beds, walk ways and all hard surfaces at each regularly scheduled full service visit (50 annually). 4.6.6 Fertilization and Soil Testing The fertilizer used shall be a commercial grade product and recommended for use on each plant type. Specific requirements should be determined by soil test results, soil type, and time of year. Applications shall proceed continuously once begun until all areas have been completed. In the event fertilizer is thrown on hard surfaces, it shall be removed immediately to prevent staining. Contractor shall have the soil tested four (4) times yearly to determine required additives, and more often if necessary to diagnose problem areas. Apply Lime or Sulfur as required to adjust pH. The Contractor shall provide the City with annual fertilization schedules at the beginning of each contract year and shall inform the Project Manager at least three (3) days in advance before beginning any fertilization. 4.6.6.1 Turf 4.6.6.1.1 Seashore Paspalum `Sea Isle Supreme' Follow All Soil Testing Laboratory Recommendations for all Major and Minor Nutrients. Nitrogen levels should be kept at 4 - 5 pounds of Actual Nitrogen per 1,000 square feet per year. The Potassium Levels should be kept high, at 2 - 4 pounds of actual Potassium per 1,000 square feet per month year round, to keep the turF strong and to reduce disease pressure. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 36 of 59 Chelated Iron Sulfate: 6 -10 ounces per 1,000 square feet on a weekly basis as required to correct deficiencies. Slow Release Potash 0-0-50: 5 pounds of material per 1,000 sq. ft. applied every 30 days as required to correct deficiencies Calcium Supplement -Gypsum: Apply as directed starting in late October as required to correct deficiencies. Sul Po Maa: 3 - 5 Ibs of material per 1,000 sq. ft. every 30 days as required to correct deficiencies. Water Soluble Fertilizer: As needed for up to 50% of total fertilizer required. 4.6.6.2 Groundcover, & Shrubs The fertilizer for all planted shrubs and groundcovers shall meet appropriate horticultural standards with an N, P, K ratio of 3:1:2, unless soil conditions or plant species dictate differently, with at least 60% of the nitrogen from anon- watersoluble organic source. All shrubs and groundcovers shall be fertilized by broadcasting by hand over the beds three (3) times per year. The Contractor shall establish a program that will fertilize all shrubs and groundcover, describing the type of fertilizer required for each type of plant and the time of year this work will be undertaken. A copy for approval of the fertilization schedules shall be provided to the City no less than one (1) month prior to application. Any plants damaged by over-fertilization or nutrient deficiencies shall be replaced at the Contractor's expense. Changes in fertilization rates, methods and composition must be approved by the City in writing. 4.6.6.3 Fertilization Trees, & Palms The fertilizer for all the planted trees shall meet proper horticultural standards with a complete fertilizer with a N, P, K ratio of 3:1:2 or 3:1:3 (e.g. 12-4-8 or 15-5-15, unless soil conditions or plant species dictate differently, with at least 60% of the nitrogen from anon-water soluble organic source. All trees 5" caliper and under shall be fertilized three times yearly: February, June and October applying 1 pound of Nitrogen per 1000 square feet of area of root zone (drip line plus 50%). All palms shall be fertilized four (4) times per year; every three (3) months applying "Palm Special Fertilizer" with the formulation of 8N-2P205- 12K20 +4Mg with micronutrients. 100% of the N, K, and Mg must be slow release with micronutrients in a water soluble form. The fertilizer shall be broadcast evenly under canopy area at a rate of 1.5 Ibs of fertilizer (not N) per 100 sq. ft. The Contractor shall establish a program that will fertilize all trees and palms, describing the type of fertilizer required for each type of plant and the time of year this work will be undertaken. A copy for approval of the fertilization schedules shall be provided to the City no less than one (1) month prior to application. Any trees damaged by over-fertilization or by the February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 37 of 59 use of wrong type of fertilizer shall be replaced at the Contractor's expense. Changes in fertilization rates, methods, and composition must be approved by the City in writing. 4.6.7 General Use of Chemicals The Contractor shall submit a list of all chemical herbicides and pesticides proposed for use under this Contract for approval by the Project Manager, including MSDS sheets for each item. Materials included on this list shall be limited to chemicals approved by the State of Florida, the Department of Agriculture, and the Florida Department of Transportation, and shall include the exact brand name and generic formulation. The use of any chemical on the list shall be based on the recommendations of and be performed under the direction of a Certified Pest Control Operator. No chemical herbicide or pesticide shall be applied until use is approved, in writing, by the Project Manager as appropriate for the purpose and area proposed. 4.6.8 Disease and Pest Control To control or eradicate infestations by chewing or sucking insects, leaf miners, fire ants, and other pests and diseases, spray affected plants with chemical sprays and combinations of sprays suitable for that particular pest when the infestation or infection becomes evident and as often thereafter as necessary. Contractor shall be fully licensed to spray pesticide. Contractor shall use sound cultural practices that aid in preventing the presence or proliferation of insect and diseases. Insects in Bermuda grass shall be controlled by both curative and preventative measures. Timing will be critical on mole cricket applications and frequencies of application will be as needed to successfully control their infestations. Nematode samples will be taken at least two (2) times each year and action shall be taken per the recommendation of the IFAS lab results to control the populations This lab report shall be submitted to the City for their review as soon as it is received. 4.6.9 Application of Herbicides and Insecticides Contractor may apply various herbicides by means of spray type devices to aid in the control of unwanted weeds and vegetation. All applications shall be performed by persons holding a valid herbicide application license as issued by the State of Florida and shall be done in accordance with the herbicide manufacturer's recommended rates and all applicable Federal, State, County and Municipal regulations. Herbicides may be used only with prior approval by the City as to type location, and method of application. 4.6.9.1 The Contractor shall exercise extreme care so as not to over spray and effect areas not intended for treatment. Areas adversely affected by such over spray shall be restored by the Contractor at his expense. 4.6.9.2 The Contractor shall advise the Project Manager within four (4) days after disease or insect infestation is found. He shall identify the disease or insect and recommend control measures to be taken, and, upon approval of the Project Manager, the Contractor shall supply and implement the approved control measures, exercising extreme caution in application of all spray material, dusts or other materials utilized. Approved control measures shall be continued until the disease, or insect is controlled to the satisfaction of the Project Manager. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 38 of 59 4.6.9.3 When a chemical is being applied, the person using it shall have in their possession all labeling associated with the chemical. Also, the chemical shall be applied as indicated on the said labeling. A specimen label and the Material Safety Data Sheet for each product shall be supplied to the City. 4.6.9.4 All insecticides shall be applied by an operator licensed pursuant to Chapter 487 of the Florida Statutes. The operator shall have the license/certification in his or her possession when insecticides are being applied. The implementation of control measures for pests and disease infestations shall be in strict compliance with all federal and local regulations. Upon request, the Contractor shall furnish documentation of such compliance. 4.6.9.5 The spraying of insecticides and other such chemicals are to be confined to the individual plant. Spraying techniques which may introduce the material being sprayed beyond the immediate area of the individual plant are strictly prohibited. 4.6.9.6 Spray or dust material on foliage only during calm days. Do not apply when leaves are wet, when rain is expected within 3-4 hours after spraying, or when temperatures exceed 88 degrees Fahrenheit. Spray at times when traffic is lightest (i.e., early mornings or weekends). Use aspreader-sticker to aid in adherence and absorption of the material. Wash material off of pavements and buildings immediately after applying. 4.6.9.7 The Contractor shall utilize all safeguards necessary during disease or insect control operations to ensure safety to the public and the employees of the Contractor. 4.6.9.8 Copies of Current Material Safety Data Sheets (MSDS) for all chemicals used for pest control under this Contract shall be provided to the Project Manager before the use of said chemicals. 4.6.10 Seashore Paspalum `Sea Isle Supreme' Turf Fertilization: "Palm Special Fertilizer" with the formulation of 8N-2P2O5-12K2O +4Mg with micronutrients shall be applied to all turf areas four (4) times per year. 100% of the N, K, and Mg must be slow release with micronutrients in a water soluble form. Applications to be made the first week of the following months: April, July, October and February at a rate of one (1) Pound of Nitrogen per 1,000 square feet. Supplemental applications of Potassium, Iron, Calcium or other nutrients may be required. Follow soil testing laboratory recommendations; but in general Nutrient Levels should be kept at 4 -5 pounds of Actual Nitrogen per 1,000 sq. ft. per year. The Potassium levels should be kept high, monitor closely during rainy season as K is readily leached from the soil. In general K should be applied at 1.5 - 2 times the N rate. Wetting Agents: Apply Cascade Wetting Agent (or approved equal) at the recommended application Rate and Application Intervals year round as required per label directions. During periods of drought or on elevated areas biweekly applications may be required (one application every two weeks). Diseases: I.P.M., Preventative and Curative Programs as required. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 39 of 59 Weeds: Post Emergence Herbicides as needed following all label directions. Turf to be kept free of weeds. Be certain product is labeled for Seashore Paspalum "Sea Isle Supreme' Pre-Emergent Herbicides -Applied spring and fall only. Apply Ronstar, alternating with Dimension or Barricade following all label directions. Nematode Program: Test for nematodes two (2) times annually; preventative and curative treatments as required following all label directions. Mole Cricket /White Grub Program: Apply Talstar in spring and as needed throughout the year following all label directions. Poa Annual Control Measures: Apply Kerb Herbicide (or approved equal) following all label directions. Growth Regulators: Apply Primo every three (3) weeks March through November as required following label directions. 4.6.11 Verticutting, Aeration, Spiking and Topdressing Verticutting, aeration and topdressing to provide proper air and water exchange for maximum growth potential and health of the Paspalum grass will be performed as described. 4.6.11.1 Verticut all turf areas every May, followed by topdressing. Topdressing shall be a mixture similar to the profile of the soil underlying the turf as determined by soil analysis. 4.6.11.2 Aeri Three (3) times per year in May, July and September using 3/" diameter coring tines, 2" on center only. Fill aerifier holes with tested and approved straight sand (or approved) topdressing. Physically drag aerifier plugs into surface using One inch (1') square mesh steel drag mat measuring 6' x 8' and/or remove as required with vacuum or sweeper. 4.6.11.3 Topdressing Three (3) times per year immediately after aerification (May, July and September) applying a minimum 3/8" thickness for each topdressing application. Fill aerifier holes with tested and approved Florida DOT Specification Straight Sand Topdressing Material (or approved equal). 4.6.11.3 S ikin :Every other month year round. Contractor should employ all preventative methods to avoid thatch buildup. Should, for whatever reason, a thatch layer exceeding One Inch (1 ")develop, the Contractor shall be responsible for its removal. Topdressing and burying thatch layer will not be accepted. 4.6.12 Turf Renovations Turf renovations may be required if conditions warrant such a procedure and will be an extra charge. Conditions which warrant renovation include, areas thinned out or damaged turf resulting from natural burnout, traffic, and any area which has area becomes unsightly. Proper watering, fertilization and pest management will be critical during and after renovation. Any irrigation damaged because of turf renovation will be repaired at Contractor's expense. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 40 of 59 4.6.13 Irrigation System Maintenance and Watering Contractor will be responsible for the operation and maintenance of the automatic/ manual irrigation systems and for setting and adjusting the timer to insure proper watering of all plant material in the landscape. Contractor will be responsible under this agreement for the labor and supervision to make irrigation repairs to the lateral line, risers and sprinkler heads up to one inch (1") in diameter as required to keep the system operating. Major repairs to main lines, valves, pumps and in-take piping shall be reimbursed by the City. Reimbursable repair work shall require authorization by the City prior to commencement. Prior to commencement of the maintenance program, the Contractor shall have twenty-five (25) days from start of contract to inspect the irrigation system and report present damage or incorrect operation and coverage to the City. The Contractorwill be responsible for the integrity of the system after this initial inspection report and subsequent repairs. The timers shall be checked once a week or more frequently as may be required. The Contractor will also, at least once a month, fully operate all the irrigation zones and replace, repair or clean all irrigation heads, lines, valves, valve boxes, filters and controllers as needed. Any equipment damaged by the Contractor's operation shall be replaced with the same equipment and by the same manufacturer. Grass shall be cut back around all irrigation heads and valve boxes at least once per month or more often as required to keep them clearly visible and fully operational. The irrigation shall be capable of providing 1-1/2" of water to all lawns and shrub beds each week or as often as required to provide for a uniform lush green landscape appearance. System shall be adjusted during the various seasons. The Contractor shall be required to make all repairs within a minimum 24 hour time period or sooner as directed by the City's representative. Any form of damage to the irrigation system must be reported to the City's representative immediately upon discovery. Irrigate as necessary during of little or no rainfall using the automatic irrigation system and any supplemental watering necessary to apply proper amount of water to keep the plant material in optimum health. Under normal conditions; irrigate deep and infrequently (2 - 3 times weekly) to promote a good root system. Water early mornings within watering restrictions. Avoid watering in the evenings. Supplemental watering may be required in elevated turf areas or as needed to compensate for wind drift or other areas of inadequate irrigation coverage. The Contractor is required to ensure adherence to all local watering restriction ordinances. It will be the responsibility of the Contractor to pay Fines levied due to lack of compliance. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 41 of 59 Supplemental watering may require a large portable water tank, impact sprinklers, and additional hose to be supplied by Contractor. A written irrigation schedule will be provided by the Contractor and any operation of irrigation outside the previously approved scheduled time must have the advance approval of the City. Contractor shall be responsible for controlling the amount of water used for irrigation and any damage or costs that result from over-watering or insufficient watering shall be the responsibility of the Contractor. 4.6.14 Watering During periods when the irrigation system is not operational, either due to breakdown of the system, or an extended electric power failure, it shall be the responsibility of the Contractor. 4.6.14.1 Supply of water suitable for irrigation shall be the Client's responsibility. Distribution of the water to the plants shall be the responsibility of the Contractor. Contractor shall use hand watering, water trucks, portable pumps, etc. as required to distribute the water. 4.6.14.2 Apply water in quantities and at intervals necessary, to maintain the plants in a healthy growing condition. 4.6.15 Irrigation System Shall be constantly maintained and adjusted to insure that no waterfrom the system hits the road or other hard surface. 4.6.16 Mulching Beds 4.6.15.1 Replenish mulch in shrub beds as required to cover areas of bare soil, especially at the edge of the bed and in places where the shrub canopy has not grown togetherto shade the soil. Add mulch around tree trunks in sod areas. Mulch shall be added to maintain a constant three (3) inches thickness. Do not pile against tree trunks and shrub stems. 4.6.15.2 Use Amerigrow Recycling's shredded "round -wood" mulch "Pine Bark Brown" color. Grade "A" Cypress mulch, Melaleuca mulch or other mulches may be used as designated and approved by the City. 4.6.17 Sand Removal /Policing: Cleaning of debris within the confines of the park by blowing, sweeping, or vacuuming or other means must be performed as required to keep paved, bricked or concrete surfaces clean and neat at all times. Shell pathways must be raked clean of debris with a garden or fan rake. Blowers are not to be used on shell or sand path ways. 4.6.18 Skinned Areas (NOT USED) 4.6.19 Frequency of Services Frequencies for the sites and services described herein are based upon normal circumstances. Individual, several and/or all services to a site or sites may be added at an agreed upon price, or deleted due to natural disaster, excessive rain, February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 42 of 59 disease, drought, fire, vandalism, accident, insufficient funds and/or any other reason at the sole discretion of the Owner. 4.7 PERFORMANCE CONTROL AND INSPECTIONS 4.7.1 Maintenance Quality The quality objective of all services and materials provided by Contractors in accordance with conditions and specifications herein, is to maintain and service various listed sites, and to keep them in a healthy, growing, clean and attractive condition throughout the year. 4.7.2 Maintenance Standards, Frequencies, Work Method All work shall be performed in accordance with the highest professional maintenance standards and horticultural techniques. Frequencies set for certain repetitive maintenance functions and tasks in specifications are minimum frequencies, which must be increased, if necessary to achieve the Quality Objective. 50 Full Service Visits Annual Schedule: -Schedule 50 full service visits annually on a weekly basis as prescribed: Schedule service weekly during the months of January, February, March, April, May, June, July August, September, October, November, December (these weekly visits should occur no closer than six (6) and no further than ten (10) calendar days apart). Two non-concurrent weekly services will be omitted during the months of November, December, January or February at the Contractors discretion to allow for observance of religious and/or winter holidays. Contractor to provide a 14 day notice to the City's Project Manager of weeks to receive no service. All work is to be completed in a continuous manner. That is all mowing, edging, weed control, trimming etc. shall be completed before leaving the job site Standard and frequencies may be modified from time to time by the City of Miami Beach Assistant Director of Parks as necessary to assure proper maintenance to achieve the Quality Objective. All work shall be done in a thorough and workmanlike manner under competent Contractor supervision to the satisfaction of the City of Miami Beach Assistant Director of Parks. The Contractor shall have the exclusive duty, right, and privilege to perform Grounds Maintenance and Services, as specified herein. 4.7.3 Inspections 4.7.3.1 The Contractor's Representative shall perform maintenance inspections daily during daylight hours of all sites assigned for the day. Inspections by City of Miami Beach Parks Personnel shall provide continuing inspection of the sites to insure adequacy of maintenance and that methods of performing the work are in compliance with these specifications. Discrepancies and deficiencies in the work shall be brought to the attention of the Contractor's Representatives in writing, directly by the City of Miami Beach Project Manager, and shall be corrected by the Contractor immediately. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 43 of 59 4.7.3.2 The City of Miami Beach Project Manager and the Contractors Representatives shall meet on the sites once a month, or more frequently at the discretion of the Project Manager, for awalk-through inspection. The meeting shall be at the convenience of the City of Miami Beach. All on- going maintenance functions shall be completed prior to this meeting. 4.7.4 Deficiency/Cure Notices and CorrectiveITermination Process: If the Project Manager determines that there is/are deficiency(s) by the contractor in the performance of the contract, the Project Manager will notify the Contractor and the Procurement Director of the deficiency(s) in writing. The Procurement Director will send a Cure Notice to the Contractor requesting that they provide in writing within seven (7) calendar days of notification, any/all actions proposed to be taken in order to correct/cure the identified deficiency(s). If all parties (Project Manager, Contractor and Procurement Director) agree that actual damages/deficiencies would require more than seven (7) calendar days to correct/cure, a reasonable time frame, in writing, will be determined based on a "meeting of the minds" between the Project Manager and the Procurement Director for the identified deficiency(s). Should the Procurement Director issue two (2) Cure Notices for the same deficiency(s), or a total of three (3}Cure Notices within a twelve (12) month period, the City may exercise its right to proceed with the Termination of this contract. SEE SECTION 1.56 -TERMINATION FOR DEFAULT 4.7.5 City of Miami Beach Right to Correct Deficiencies Additionally, and notwithstanding the above provision, the City has the right to move on site with City forces or private Contractors to correct deficiencies seven (7) calendar days after notification in writing, by the City of Miami Beach Parks and Recreation Department Director, or his designee. If, in the sole discretion or judgment of the Project Manager, the Contractor and/or his employee(s) are not properly performing the services required under the Contract, then the Contractor and/or all employees may be temporarily replaced by City personnel and payment to be made by the City may be suspended while the matter is being investigated. Total costs incurred by completion of the work by the City will be deducted and forfeited from the payments to the Contractor from the City. This section shall not be construed as a penalty, but as an adjustment of payment to Contractor for only the work actually performed, and accepted by the City, and the recovering of City costs from the failure of the Contractor to complete or comply with the provision of the Contract. 4.7.6 Quality Control -Performance Reports Completion of Work: Within 24 hours of completing work the Contractor shall notify the Parks and Recreation Supervisor assigned to monitor the contract either in person or by phone, fax or email of said completion. It is acceptable to leave a phone message, however, to make certain the message is received, it is advisable to call between 7:00 a.m. - 8:00 a.m. or 3:00 p.m. - 4:00 p.m. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 44 of 59 Inspection and Approval -Upon receiving notification from the Contractor, the City shall inspect the serviced location within 48 hours. If, upon inspection, the work specified has not been completed, the City shall contact the Contractor to indicate the necessary corrective measures. The Contractorwill be given 48 hours from this notification to make appropriate corrections. If the work has been completed successfully then the City will pay for services billed. The Contractor shall submit to the City Project Manager a report of his performance for the preceding month, under terms of the Contract. These reports shall be postmarked no later than the fifth (5th) day of each month following the month in which services were performed. Failure to do so shall result in delay of payment until this requirement is fulfilled. Forms for performance reporting shall be provided by the City. 4.8 SCHEDULING 4.8.1 Contractors shall accomplish normal landscape maintenance required under the Contract during daylight hours. The City Project Manager may permit night scheduling on an individual function or task basis. 4.8.2 Contractor shall schedule and conduct the work at times and in a manner which shall not interfere with normal pedestrian traffic on adjacent sidewalks or vehicular traffic on adjacent streets, and shall not cause annoyance to residents nearthe site or users of the site. During periods of peak rush hour traffic, the Contractor will not block or impede arterial or collector streets. 4.8.3 All work shall be scheduled and completed in a continuous manner, that is, other than a holiday or non-work day in order to maintain the site in a uniform manner. 4.8.4 Contractor shall not work or perform any operations during inclement weather which may destroy or damage landscaped areas. 4.8.5 Contractor shall recognize that during the course of the Contract, other activities and operations may be conducted by City work forces and other Contractors. These activities may include but not be limited to landscape refurbishment, irrigation system modification or repair, construction and storm related operations. The Contractor may be required to modify or curtail certain operations without decreased compensation and shall promptly comply with any request by the Project Manager. In the event a Site or part of a Site becomes unavailable for servicing by the Contractor, the Project Manager may temporarily delete the Site or part of the Site and compensation to the Contractor will be decreased. 4.8.6 Contractor shall have completed all Landscape Maintenance functions prior to the scheduled maintenance inspection. 4.9 ADDITIONAL WORK The Project Manager may, at his discretion authorize the Contractor to perform additional work, including, but not limited to, mowing, trimming, weeding, edging, litter pickup, repairs and replacements ("grounds maintenance service type work under normal circumstances") when the need for such work arises. The Project Manager will request quote(s) from the contractor which may be negotiated as required to obtain a fair and reasonable price. Should negotiations be unsuccessful, the Project Manager may request quotes from other contractors for the additional work. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 45 of 59 Should additional work be required due to extraordinary incidents/circumstances such as vandalism, acts of God, and/or third party negligence, the City will pay the contractor based on the hourly labor rate specified on the Bid Proposal. See Section 3.5 -Disaster Response. Prior to performing any additional work, the contractor shall prepare and submit a written description of the work with a cost estimate/price quote to the Project Manager. No work shall commence without the written authorization from the Project Manager. Not withstanding the above authorization, when a condition exists wherein there is imminent danger of injury to the public or damage to property, the Project Manager may verbally authorize the work to be pertormed upon receiving a verbal estimate from the Contractor. However, within 24 hours after receiving a verbal authorization, the Contractor shall submit a written estimate/quote to the Project Manager for the required approval. 4.10 BID SUBMITTAL In addition to the documentation and information requested herein, the Bidders shall submit the following information with their bid, or within five (5) calendar days upon request: 4.10.1 Company Profile A profile describing the organization represented by the bidder must be furnished with the bid submittal. This will include: * Company history and present organization; * Name of Principal or Owner(s); * Name of Affiliates, Subsidiaries, etc.; * Years of company experience under present ownership; * The local office address and phone number from which account would be administered; * History of local office, including opening date; * Normal hours of operation of local office; * Name of person in charge of local office; * Number of maintenance personnel in the south Florida area normally available to emergency calls; * List of all services company is capable of providing. 4.10.2 Personnel * Provide an organizational chart of entire structure that is proposed to service account; * Provide resumes of key management personnel; * List job descriptions for all positions in the organization described in #1 above; * Include description of proposed uniforms; * Provide your overall employee policy and training program; * Provide outline of safety program. 4.10.3 Turf Maintenance * List proposed fertilizer type and rate for each turf type and other specific nutrient additives; * List proposed application schedule (annual basis); * Describe proposed mowing schedule and procedures; * Describe proposed preventative pest management program. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 46 of 59 4.10.4 Tree and Palm Maintenance Program Provide type(s) of fertilizer and rates proposed for general use, and other specific nutrient additives; List proposed application schedule (annual basis); Describe proposed pruning schedule and procedures; Describe proposed preventative pest management program. 4.10.5 Shrub and Ground Cover Maintenance Program Provide type(s) of fertilizer and rates proposed for general use, and other specific nutrient additives; List proposed application schedule (annual basis) Describe proposed pruning schedule and procedures; Describe proposed preventative pest management program. 4.10.6 Irrigation Maintenance Program Describe preventative maintenance program. 4.10.7 Equipment Specifications List all tools, equipment (including manufacturer) and quantities of each type that be proposed to perform maintenance. 4.10.8 Bidder's Supplement Copies of all applicable licenses, permits, etc. required perform the services; List of clients with specialty turf types the bidder currently has, along with contact information; Miscellaneous Information -this section of the proposal should include any additional information about the services or bidder that is not addressed elsewhere in the proposal. 4.10.9 Schedule of Values (attached page 52) February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 47 of 59 GROUNDS MAINTENANCE SERVICE SOUTH POINTE PARK BID # 19-08109 COMPANY NAME J(~t,PV'~Ll D~, ~,AN~1~i tNb ~' ~gw>v ~GnU~r-C ~I r.~C,- BID FORM PAGE 1 OF 4 We propose to furnish all labor, tools, equipment, transportation, permits, licenses, services and incidentals necessary in order to provide Grounds Maintenance for the City of Miami Beach, in accordance with Bid Specifications, as follows: Item # Project Description Cost per Service # Services Cost Per Year 1 South Pointe Park $ ~ ~~ 50 $ ~~4r aa~ ANNUAL GRAND TOTAL: $ ~ LI ~'I 9 «~ February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08!09 48 of 59 GROUNDS MAINTENANCE SERVICE SOUTH POINTS PARK BID # 19-08/09 COMPANY NAME ~~IPE~.1 ~2 ~In,oSc.aP~ njri, ~ ~wN SC-nvic,E , ~ NG BID FORM PAGE 2 OF 4 Not to Exceed (NTE) Hourly Labor Rates (for Work other than specified herein, at the direction of the City) SEE SECTION 4.9 -ADDITIONAL WORK Item # Job Classification NTE Hourly Rate 2 Hourly rate per Contractor Regular time: $ '~$, vc~ Representative Overtime: $ ~S n~, 3 Hourly rate per Regular time: $ ~~. cso Laborer/Groundskeeper Overtime: $ 25, v' ~© 4 Hourly rate per Irrigation Regular time: $ ~Q. °O Technician Overtime: $ ~S. uo 5 Hourly rate per Large Regular time: $ ~d, "G Equipment Operator Overtime: $ Ste, ~"' 6 Hourly rate per Regular time: $ 3a~ , ° Supervisor/Foreman Overtime: $ ~~', p° 7 Hourly rate per Climber Regular time: $ 3a . ~n Overtime: $ ~a, `'© 8 Hourly rate per Certified Regular time: $ (~, ~'~ H Arborist Overtime: $ J~CJ- ~v 9 Hourly rate per Pest Control Regufar time: $ a'~j. no Technician Overtime: $ ~ ~, oQ NOTE: THE CITY RESERVES THE RIGHT TO NEGOTIATE THESE NOT TO EXCEED (NTE) HOURLY LABOR RATES FROM THE SUCCESSFUL BIDDER(S). SHOULD NEGOTIATIONS BE UNSUCCESSFUL, THE CITY RESERVES THE RIGHT TO REQUEST AND NEGOTIATE HOURLY LABOR RATES FOR ANY/ALL ADDITIONAL WORK FROM OTHER CONTRACTORS. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 49 of 59 GROUNDS MAINTENANCE SERVICE SOUTH POINTE PARK BID # 19-08/09 COMPANY NAME ~~t.PER1o~l L~HN-~~~1~"'~ ~ t~`~'`'ti ~~~~ 1 ~NG- BID FORM PAGE 3 OF 4 Materials (for Materials not specified herein, to be installed at the direction of the City) Item # Description Unit Price Installed 10 Seashore Paspalum `Sea Isle Supreme" installed $ 300 /pallet 11 Amerigrow Recycling's "Pine Bark Brown" Mulch installed $ o~ f30 /pallet $ l~- fj /cu. Yd. 12 Cypress Mulch $ ~jg /cu. Yd. 13 Seasonal Color 4" plant installed $ /. 9 ~ leach 14 For all other materials not specified provide % above wholesale costs % ~ ~ /above wholesale 15 A Not to Exceed cost to install plant materials and $ aa© °o trees up to 45 gallon containers. each NOTE: AS IT RELATES TO ITEM #15 ABOVE, THE CITY RESERVES THE RIGHT TO NEGOTIATE THESE NOT TO EXCEED (NTE) COSTS TO INSTALL PLANT MATERIAL AND TREES UP TO 45 GALLON CONTAINERS FROM THE SUCCESSFUL BIDDER(S). SHOULD NEGOTIATIONS BE UNSUCCESSFUL, THE CITY RESERVES THE RIGHT TO REQUEST AND NEGOTIATE THIS COSTS/FEE FROM OTHER CONTRACTORS. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 50 of 59 GROUNDS MAINTENANCE SERVICE SOUTH POINTE PARK BID # 19-08/09 COMPANY NAME Su~~;~.~oR l1~ ~osG~°t~l+~~ ~ ~9(.~N ~2v~G~ ~ ~ NG BID FORM PAGE 4 OF 4 PAYMENT TERMS: NET 30. If other, specify here ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE. SUBMITTED BY: COMPANY NAME: SIGNED: to execute this proposal and aC. Bidders must acknowledge receipt of addendum (if applicable). Addendum No. 1:~=~ Insert Date Addendum No. 3: ~ ° ~ ~ ~ a~ Insert Date Addendum No. 2: ~3"'a"' ~9 Insert Date Addendum No. 4: ~ ~~ ~ " ~ 9 Insert Date NAME/TITLE(Print): l Jul ~I~ ~ ~~y ~2ESl Q~N'~' ADDRESS: c~7 o~i ~ N~ p~ jC1aD Avg CITY/STATE: Nl 101/U'1 l ZIP: '~~ ~ ~{ ~ TELEPHONE NO: ~~~ ~3 ~'~" D7i FACSIMILE NO: 3~S ~i3~ p7~c.( FEDERAL LD.#: (OSG, ~'jQ- (QQ February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 ~ltP~~I.IOR ~L~SC.atpu~(/ ~' l~(I'L(,lt~-£~U Or'-~Zc~ 51 of 59 commit the bidding firm) GROUNDS MAINTENANCE SERVICE SOUTH POINTE PARK BID # 19-08/09 ~[` COMPANY NAME: ~tAPF,tLl02 L~INDSCAPI N~ ~ ~W^i ~~~-U~~ - ~ NC SCHEDULE OF VALUES Provide unit price/price per service for the services listed below. These prices may be utilized b the Ci Burin ne otiations, should additionalldeleted services be re wired. Item # 1 South Pointe Park SERVICE UNIT PRICE ANNUAL SERVICES PRICE PER SERVICE PRICE PER YEAR Turf Mowing $ ~~ 50 $ ~~ $ ~ f0 ~~~ `T Grass Trimming and Edging $ ~ ©O 50 $ a ~® $ /© O~ < Shrub Pruning $ ~ ©od i 12 $ ~ ~~ / $ ~Ti OOO 'T Prun ndcover g $ ~i ©QQ 12 $ /, f7aa $ ~~`©©O Tree and Palm Pruning $ ~ 6p© / 1 $ /~ ~o~ ~ $ / D ~l/I ~Oo Weed Control $ ~oO 50 $ ~ DO $ ~ ©` o~ Litter Control $ ~ O D 50 $ a ~ ~ $ l ~i ~O Turf Fertilization $ ! r ~ o~ 4 $ ~ f ~ ~~ $ ~` ~~ Shrub and Groundcover Fertilization $ -75-~ 4 $ --7 ~ D $ ~j/ o©o Tree Fertilization $ ~~o 2 $ a S ~ $ boa Palm Fertilization $ /, r., DO V 4 $ 1' D ©O I $ `f , D©D Verticutting $ '1 DDD ~ 1 $ a O oo r $ ~ DD / O Aerifying $ ~1 / M® 3 $ ~' DOO $ r _ / D©O Topdressing $ a/ S~o 3 $ a/ ~[7b $ "7 S ~o Spiking $ 5O~ 6 $ ~~0 $ ~ O~ February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 52 of 59 GROUNDS MAINTENANCE SERVICE SOUTH POINTE PARK BID # 19-08/09 BID CHECK LIST To ensure that your bid is submitted in conformance with the Contract Documents, please verify that the following items have been completed and submitted as required. X Original and one copy of bid (including all submittal information) General Conditions Section 1.1 X Execution of Bid General Conditions Section 1.2 NIA Equivalents/Equal Product General Conditions Section 1.10 Insurance and Indemnification (including Insurance Checklist) X General Condition Section 1.26 General Conditions Section 1.58 Bid Guaranty/Performance Bond X General Condition Section 1.27 N/A Warranty Special Conditions N/A Product/Catalog Information Special Conditions X References Special Conditions Section 2.12 Customer Reference Listing Page 54 Performance Evaluation Letter and Survey Pages 56 & 57 X Bidder Qualifications General Requirements Section 3.2 X Exceptions to Specifications Special Conditions Section 2.15 Contractor's Questionnaire X (Page 58) February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 53 of 59 GROUNDS MAINTENANCE SERVICE SOUTH POINTE PARK BID # 19-08/09 CUSTOMER REFERENCE LISTING Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of six (6) clients or government organizations for which the Bidder is currently furnishing or has furnished similar services. 1) Company Name l.~ 1"ty ©f= I~~ ITA, ~jPn.i ~~S Address `~fO~ /~jC~NfTA i~;t•f , ~~ . ~joNrta ~Prt.tNGS, F(.3~f13~ Contact Person/Contract Amount DAUI ~ (, I CC~tcL4~ j ~ 150,004 ~' Telephone No. 23q ~'~~} (~a'{~p Fax No. E-mail QAVIP. UCC:Rf1.pl ~ C(T~ OF P,~niITA SPA-tn+65 . 015 2) Company Name G It1+ OF CAPE CORA L Address IOI ~ G~c~~LCrtA'~ p,~tll K 4W0 . C' A PE Cc~.~tL, FC . 33q R0 Contact Person/Contract Amount ~I KE wL~C3s~n / ~ ~~~/~0~~ Telephone No. ~~/' ~ 57`i~ O~O~ Fax No. 239 57`~ ©~ 01 E-mail 3) Company Name ITV C7C COCi.~t(. SP~IN~S Address 9~s'1 ~ SR'M,PLE I10. " ~tD~rl. sPc~i!~65, FL. ~3~Ja0S Contact Person/Contract Amount_ D~V~ 1~~~2 ~ ~ at~~, ©~~ t Telephone No. `~S~ "?j~~ ~ dE~© Fax No. ~r/' ~ ~j~t-(' ~` B~ E-mail February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 54 of 59 GROUNDS MAINTENANCE SERVICE SOUTH POINTE PARK BID # 19-08/09 CUSTOMER REFERENCE LISTING (CONTD.) 4) Company Name ~~~ ~ct.N'f"V Address t/~r'oo 2tP D~~v~, ~. M y~2J5 k F(,, 33~0~" Contact Person/Contract Amount ~ l KE Cii(.~l UiIAM S ! ~ ~sDi ~~ t Telephone No._~3~ ~33 9~D~ Fax No. o?/~ ~/33 q~~s E-mail 5) Company Name GI rV DF Sc~.N R,l Se Address x'0770 ~ Q~/L(~/NJ f~lL~ (~(,Vdp1 , ~,2I SC, FL . 333 ~~ Contact Person/Contract Amount QrI~L yl~"'~2 1 `'~~©~~ Db0 t Telephone No. (~i~ ~y/ ~~BO Fax No. gs % S7~ ~~7g E-mail 6) Company Name l ~1TV ~F ~j~~NTbN Pj~ftG1( Address aa~ ~ 9~AU~~ ~yN~N bG~f, ~• 33~fas Contact Person/Contract Amount_ ~ 02M l (,t,RN~lt, ~ ~ 250, QQD fi Telephone No. ~~~ 7~0~ ~a~~ Fax No. ~~0~ 7~oZ, ~Oo~~/ E-mail February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 55 of 59 .ice ,~ . iy pnrg Pr+ao Wortgalaae Pfroemms 5440 N~'~ 33`d Avenue Suite 106 Ft. Lauderdale, Florida 33309 (954) 677-izoo Phone (954) 6~-izoi Fax October 22, 2007 To Whom it May Concern: Total Compliance Network implemented a State of Florida Drug Free Workplace Program for the company listed below. TCN also provided the below-indicated services. If you have any questions, pleesc feel &ee to contact me at my office, (800) 881-4826. Company Name: Superior Landscaping & Lawn Serviee, Inc. Address: 2200 NW 23rd Ave. Miami, FL 33142 Telephone #: (305) 634-0717 Contact Person: Sal Rasai Date TCN Implemented program with the above contact person: October 2007 TCN provided the above-named company with a Compliance Manual which includes: 1. An Employee handbook containing company policy and all necessary information (i.e., Information on where to seek help,.~gdjfgttlQDS..that.affgot..tb4.Rl?teorp~ ofa drug test,.gtc•), ... ....... 2. Initia160-day Drug Free Workplace notification. 3. Employee agreement forms; including company disciplinary action. 4. A Supervisor's Iiaridbbok. 5. Information to post in conspicuous locations (signs, posters). 6. Additional forms and ao~reements (rehabilitation, notification of positive test results, etc.). TCN has also set up a drug screen collecdon'site, AHCA or NIDA certifed testing laboratory, on-staff Medical Review Officer, results reporting (telephone and hard copy) and billing. TCN has instructed tln; above-named contact person on the following procedures: I. Distribution of 60-day Drug Free Workplace notification. 2. Conducting the Employee meeting including distribution ofEmployee handbook, educational material and collection of signed paperwork. 3. Drug testing requirements and procedures for testing: a. Job Applicants d Return-to-work. ' b. Post-accident e. Random (if applicable). c. Reasonable suspicion f. Routinefitness=for-duty. TCN will also continue to act as a consultant for any questions regarding this program, but will not be held responsible for any company's negligence or inability to perform the Staie of Florida Drug Free Workplace requirements using TCN or TCN materials. ~ Totai Compliance Network Represen e Nick Mirowsky m MIAMIBEACH City of Miami Beath, 1700 Convention Center Drive, Miomi Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIV-SION Tel: 305.673.7490 ,Fax: 305.394.4003 Date: To: Individual Providing the Survey Response: Phone: Fax: E-mail: Subject: Performance Evaluation of: (Client's Name) (Consultant firm and/or Project Manager/Cost Estimator) Number of pages including cover: 2 To Whom It May Concern: The City of Miami Beach has implemented a process that collects past performance information on various Contractors that have the qualifications and experience in providing construction of right of way infrastructure improvements. The company listed in the subject line has chosen to participate in this program. They have listed you as a past client that they have done work for. Both the company and City of Miami Beach would greatly appreciate you taking a few minutes out of your busy day to complete the accompanying questionnaire. Please review all items in the following attachment and answer the questions to the best of your knowledge. If you have difficulty or cannot decipher the question's meaning, please provide your best judgment as to its understanding and score accordingly. Ptease return this auestionnaire to Marta Fernandez on or before March 12, 2009 via fax: 786.394.4003; ore-mail mfernandezrubioCc~.miamibeachfl.gov. Please provide one Survey for the Contractor and one Survey for the Construction Project Manager or Construction Superintendent who directly worked on your project. Thank you for your time and effort. February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 56 of 59 m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305.673.7490 ,Fax: 305.394.4003 PERFORMANCE EVALUATION SURVEY Project Name: Contractor (Bidder) (Check one) Construction Project Manager and/or Construction Superintendent (Individual) Name of Phone and/or a-mail of above Consultant or Individual: Please evaluate the performance of the Contractor's firm and/or Construction Project Manager and/or Construction Superintendent on a scale of 1-10, with 10 meaning you are very satisfied and have no questions about hiring them again, and 1 meaning you would never hire them again because of very poor performance. NO CRITERIA UNIT 1 Ability to manage the project cost (minimize change orders) (1-10) 2 Ability to maintain project schedule (complete on-time or early) (1-10) 3 Quality of workmanship (1-10) 4 Professionalism and ability to manage (includes responses and (1-10) rom t a ment to su tiers and subcontractors Close out process (no punch list upon turnover, warranties, as- s builts, operating manuals, tax clearance, etc. submitted (1-10) rom tl 6 Communication, ex lanation of risk, and documentation 1-10 7 Ability to follow the users rules, regulations, and requirements (1-10) housekee in ,safe ,etc... 8 Overall customer satisfaction and hiring again based on (1-10) erformance comfort level in hirin contractor a ain Overall comments: Agency or Contact Reference Business Name: Contact Name: Contact Phone and a-mail: Date of Services: Dollar Amount for Services: PLEASE E-MAIL THIS QUESTIONNAIRE TO mfernandezrubio@miamibeachfl.gov; or Fax to 786.394.4003 no later than March 12, 2009 February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 57 of 59 GROUNDS MAINTENANCE SERVICE SOUTH POINTE PARK BID # 19-08/09 CONTRACTOR'S QUESTIONNAIRE NOTE: Information supplied in response to this questionnaire is subject to verification. Inaccurate or incomplete answers maybe grounds for disqualification from award of this bid. Submitted to The Mayor and City Commission of the By .`.~-~P~2co n. L..4~~Scq-PiNb ~ (~G~~ of Miami Beach, Florida: ~nvlcE, /ti'C. Principal Office v2~~~ ~~ 0~3~"' ~'U~. ,/I/l f ~}M, l / FC • '33~ ~ oZ How many years has your organization been in business under your present business names f~ ~&gti5 Does your organization have current occupational licenses entitling it to do the work/service contemplated in this Contract? DIES Please state license(s) type and number: ~N~'~-4z ~O^m~A~c"r~~ '- Q ~ 501 atP~J Include copies of above licenses and certificates with proposal. Have you .ever had a contract terminated due to failure to comply with contractual specifications? No If so, where and why? In what other lines of business are you financially interested or engaged? ~ / ~ Give references as to experience, ability, and financial standing ~ POSE ~aE~ February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 58 of 59 GROUNDS MAINTENANCE SERVICE SOUTH POINTE PARK BID # 19-08/09 CONTRACTOR'S QUESTIONNAIRE (CONTD.) Vendor Campaign Contribution(s): a. You must provide the names of all individuals or entities (including your sub-consultants) with a controlling financial interest. The term "controlling financial interest" shall mean the ownership, directly or indirectly, of 10% or more of the outstanding capital stock in any corporation or a direct or indirect interest of 10% or more in a firm. The term "firm" shall mean any corporation, partnership, business trust or any legal entity other than a natural person. /1~A2+A 1/~4LD'FS ~L2tT4n~ b. Individuals or entities (including our sub-consultants) with a controlling financial interest: have ,~_have not contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. Please provide the name(s) and date(s) of said contributions and to whom said contribution was made. I HEREBY CERTIFY thattrh~e above answers are true d'c "~ t / MA~3. c A UA L~ ~S ~1,~-~,_ ~~ SEAL) February 13, 2009 Grounds Maintenance South Pointe Park City of Miami Beach Bid No: 19-08/09 59 of 59 1 ~~r ~~ ~ ~i f ~~~ ~~k C LIVING WAGE CERTIFICATION Pursuant to Section 2-408(a)(1) of the Miami Beach City Code, all Service Contractors (as said term is defined in the City's Living Wages Ordinance, as codified in Sections 2-407 through 2-410 of the City Code), entering into a contract with the City of Miami Beach shall pay to all its employees who provide services covered by the Living Wage Ordinance (Covered Services), a living wage of no less than $8.56 an hour with health benefits, or a living wage of not less than $9.81 an hour without health benefits. If I am selected as the successful Proposer, I further understand and agree and acknowledge that failure to comply with the Living Wage Ordinance requirements shall constitute a material breach of the contract by which the City may immediately terminate same. I declare under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct, and that I am authorized to bind this entity contractually. Execute is ~PTM day of ~.GN , in the year 'L009 , at~lAM i~ , ~~ City State /,, f' %; ZZoo ~w 23 R° Avl~ Signature Mailing Address ~l~~vl (,Fr/ . 33t ~233t ~2 Name of Signatory (please print) ~cp~~T Title City, State, Zip Code CITY OF MIAMI BEACH DECtr4RATION: NONDISCRIMINATION IN CONTRACTS AND BENEFITS Section 1. Vendor Information Name of Company: ~P~I~R (A,~~ca~iN6 Name of Company Contact Person: ~21,A w ~~ `-' ~ ~~~~ Phone Number: 36~ ~p7Jt{ i~7C 7 Fax Number: 345 ~~~ o7`f~ E-mail Sti.PE2t~*'oSL/tFE ~' ~~~-~S°``'~ ' ~"'~T Vendor Number (if known): Federal ID or Social Security Number: (~50 ~~g 10 ~ Approximate Number of Employees in the U.S.: c1.35 (If 50 or less, skip to Section 4, date and sign) Are any of your employees covered by a collective bargaining agreement or union trust fund? _Yes~No Union name(s): Section 2. Compliance Questions Question 1. Nondiscrimination -Protected Classes A. Does your company agree to not discriminate against your employees, applicants for employment, employees of the City, or members of the public on the basis of the fact or perception of a person's membership in the categories listed below? Please note: a "YES" answer means your company agrees it will not discriminate; a "NO" answer means your company refuses to agree that it will not discriminate. Please answer yes or no to each category. ^ Race ~ Yes _ No ^ Sex ZCYes _ No ^ Color )l Yes _ No ^ Sexual orientation ~ Yes _ No 0 Creed ~', Yes _ No ^ Gender identity (transgender status) Yes _ No ^ Religion ~ Yes _ No ^ Domestic partner status ~ Yes _ No ^ National origin X Yes _ No ^ Marital status Yes _ No ^ Ancestry ~ Yes _ No ^ Disability Yes _ No ^ Age Y. Yes _ No ^ AIDS/HIV status Yes _ No ^ Height ~ Yes _ No ^ Weight ~ Yes _ No B. Does your company agree to insert a similar nondiscrimination provision in any subcontract you enter into for the performance of a substantial portion of the contract you have with the City? Please note: you must answer this question, even if you do not intend to enter into any subcontracts. _ Yes ~ No Question 2. Nondiscrimination -Equal Benefits for Employees with Spouses and Employees with Domestic Partners Questions 2A and 26 should be answered YES even if your employees must pay some or all of the cost of spousal or domestic partner benefits. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? x Yes No B. Does your company provide or offer access to any benefits to employees with (same or opposites x) domestic partners" or to domestic partners of employees? ,Yes _No *The term Domestic Partner shall mean any two (2) adults of the same or different sex, who have registered as domestic partners with a government body pursuant to state or local law authorizing such registration, or with an internal registry maintained by the employer of at least one of the domestic partners. A Contractor may institute an internal registry to allow for the provision of equal benefits to employees with domestic partner who do not register their partnerships pursuant to a governmental body authorizing such registration, or who are located in a jurisdiction where no such governmental domestic partnership exists. A Contractor that institutes such registry shall not impose criteria for registration that are more stringent than those required for domestic partnership registration by the City of Miami Beach If you answered "NO" to both Questions 2A and 26, go to Section 4 (at the bottom of this page), complete and sign the form, filling in all items requested. If you answered "YES" to either or both Questions 2A and 2B, please continue to Question 2C below. Question 2. (continued) C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Yes for Employees with S ouses Yes for Employees with Domestic Partners No, this Benefit is Not Offered Documentation of this Benefit is Submitted with this Form Health ~ ^ ^ ^ Dental ^ ^ ^ Vision ^ ^ ^ Retirement (Pension, 401 k ,etc. ^ ^ ^ Bereavement ^ ^ ^ Famil Leave ^ ^ ^ Parental Leave ^ ^ ^ Employee Assistance Pro ram ~ ^ ^ o Relocation & Travel ^ ^ ^ Company Discount, Facilities & Events ^ ^ ^ Credit Union a ^ ~ ^ Child Care ^ ^ ^ Other ^ ^ •~ ^ Note: If you can no# offer a benefit in a nondiscriminatory manner because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent, submit a completed Reasonable Measures Application with all necessary attachments, and have your application approved by the City Manager, or his designee. Section 3. Required Documentation YOU MUST SUBMIT SUPPORTING DOCUMENTATION to verify each benefit marked in Question 2C. Without proper documentation, your company cannot be certified as complying with the City's Equal Benefits Requirement for Domestic Partner Ordinance. For example, to document medical insurance submit a statement from your insurance provider or a copy of the eligibility section of your plan document; to document leave programs, submit a copy of your company's employee handbook. If documentation for a particular benefit does not exist, attach an explanation. Have you submitted supporting documentation for each benefit offered? .XYes _ No Section 4. Executing the Document I declare under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct, and that I am authorized to bind this entity contractually. Executed t ' ~D~ da Hof AK , in the year, at ~1~~ 'L• ,' / ~ City State // ~~~~DO Nw 23 "° A~~ . Signature l~/I t-(~Np D ~ll~ D Mailing Address Mr,~N,-, Pc.- 33t~~ Name of Signatory (please print) ~2~s/ ~ C/^'7" Title City, State, Zip Code CITY OF MIAMI BEACH REASONABLE MEASURES APPLICATION Declaration: Nondiscrimination in Contracts and Benefits Submit this form and supporting documentation to the City's Procurement Division ONLY IF you: a. Have taken all reasonable measures to end discrimination in benefits; and b. Are unable to do so; and c. Intend to offer a cash equivalent to employees for whom equal benefits are not available. You must submit the following information with this form: 1. The names, contact persons and telephone numbers of benefits providers contacted for the purpose of acquiring nondiscriminatory benefits; 2. The dates on which such benefits providers were contacted; 3. Copies of any written response(s) you received from such benefits providers, and if written responses are unavailable, summaries of oral responses; and 4. Any other information you feel is relevant to documenting your inability to end discrimination in benefits, including, but not limited to, reference to federal or state laws which preclude the ending of discrimination in benefits. I declare (or certify) under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct, and that I am authorized to bind this entity contractually. ~IAP>/~i Un l~ ~DSC1-~Pt N(, ~ ~ ~c1,utCE I ~ ~C, Name of Company lease print) /'~ ` % ;' :~' ,j Site Name of Signatory (please print) ~~~sib~~ Title 22c~o !U(a 23 ~ ~ A~ ~ Mailing Address of Company M~arn~, ~- 33~~ka City, State, Zip 3os f~34 0~1~ Telephone Number 3~ 1(~-~~ Date SUPERIOR PO BOX. 35-0095, Miami, FI.33.135-0095 LANDSCAPING & LAWN SERVICE, INC Ph: (305) 634-0717 Fx: (305) 6340744 ~ The Twenty Most Influential Reasons: WHY SUPERIOR? 1. We have been providing landscaping & customer service since 1982 2. Knowledge of position in the Marketplace; with "competitive pricing" 3. Fully licensed & insured company for any size project; with bonding capacity 4. Employee licensed with many industry affiliations & organizations 5. Company and Employee Involvement in Industry Associations 6. All Landscaping and many other additional services are provided in-house 7. Statewide vendor resources 8. Ability to promote long-term partnerships; having many customers for 10(+) years 9. Providing services to all markets in the industry -diverse portfolio 10. Sheer Dedication of owner & staff to provide 100% customer satisfaction 11. Company Wide Drug Free Policy 12. Ability to provide daily, weekly and or monthly property reports 13. Providing Bi-lingual Account Managers as a main point of contact 14. Communication with 2-way radio systems and email capacity 15. Flexibility of scheduling for any emergencies and or events 16. Flexibility R Resources to handle a short start up time 17. Current Office Locations in SE & SW Florida; Capacity to service entire State 18. Equipment & Vehicles kept clean and in great working condition 19. Ability to work with owners/agents in meeting budgetary constraints for property improvements 20. Promoting efforts of improving the quality of life in our communities 2200 NW 23'd Avenue Miami, Florida 33142 Superior Landscaping & Lawn Service, Inc. Campany Summary Since 1982, the founder of Superior Landscaping has been creating Landscape Solutions for clients across The State of Florida. Superior is a complete Landscaping & Lawn Maintenance Company that can accommodate projects of any size depending on your need. Services include; Lawn Maintenance, Landscape & Irrigation Install, Mulch, Arbor, Fertilization & Pest Control. Our services are currently being performed throughout Southeast and Southwest Florida for all market sectors. The Miami Airport, City of Miami Beach, The Marriott Airport, City of Bonita Springs, & Boynton Beach Mall are just a few of the Signature Projects that our services are currently being performed on. The Primary objective for Superior Landscaping & Lawn Service, Inc. is to provide 100% customer satisfaction by delivering quality service with a unique personal touch. Focusing on building and continuing long-term partnership's while providing services that are reliable, flexible, and always on the cutting edge. Because every customers needs are different, Superior Landscaping has developed a "Landscape Assurance Plan". This plan allows each customer to reach goals they have set forth for their property and gives them the assurance that all needs will be met professionally and thoroughly, "We welcome the opportunity to prove ourselves!" 2200 NW 23~d Avenue Miami, Florida 33142 Ph: 305-634-0717 / Fax: 305-634-0744 PERIOR LANDSCAPING & LAWN SERVICE, INC Support Services PO BOX 35-0095, Miami, FI.33135-0095 Ph; (305) 634-0717 Fx: (305) 6340744 Not only is Superior Landscaping & Lawn Service, Inc. a Full Service Landscaping Company but a General Contracting Company as well. Being licensed as a state of Florida General Contractor; Superior Landscaping now offers a wide array of services to many of our existing customer base as well as new customers. The below list describes many of the additional support services that we are now providing: 1. Hurricane Emergency Cleanup 2. Concrete Work 3. Asphalt Work 4. Pavers 5. Plumbing Work 6. Electrical Work 7. Janitorial 8. Pressure Cleaning 9. Security/Privacy Fencing 10. Fountains 1 1. Obtain Permits 12. Closing of Permits 13. Rental Equipment 14. General Earthwork 15. Aquatics 16. Interior Plant Maintenance The advantage of allowing Superior Landscaping & Lawn Service, Inc. to provide you with services for all or any of the above are many. We would be pleased to take the responsibility of maintaining and protecting your investment as your "preferred vendor". Simply call or email us with your contact information and we'll promptly get in touch with you to discuss your needs. DVe look forward to the potential of building a long-term partnership with you and your property. 2200 NW 23~d Avenue Miami, Florida 33142 ~~~~~'~~ PO BOX 35-0095 Miami FI.33135-0095 LANDSCAPING & LAWN SERVICE, INC Ph: (305) 634-0717 Fx: (305) 634-0744 REFERENCES Miami-Dade Aviation Department Miami Dade County PO Box 592616 Contact: Alfredo Rivero Miami, Fl. 33159 Ph: (305) 270-1791 Contact: Jeff Dawson Fax (305) 275-1116 Ph:(305) 876-7380 Fax (305) 869-4107 City of Miami Beach Eztended Stay Hotels 2100 Meridian Avenue Southeast Florida Miami Beach, Fl. 33139 Contact: Eileen Reilly Contact: Mille McFadden Ph: (305) 351-5907 Ph: (305) 673-7720 Fax (864) 573-2014 Fax (305)-673-7392 ereilly(a~extendedsta com City of Sunrise City of Bonita Springs 6466 NW 20th Street 9101 Bonita Beach Rd Sunrise, Fl. 33313 Bonita Springs, F1.34135 Contact: William Ginter Contact: David Liccardi Ph: (954) 572-2385 Ph: (239) 949-6246 Fax (954) 749-4078 Fax (239) 949- 6245 Adler Group 1200 NW 78~' Avenue, Suite 109 Flamingo Resort 1500 Bay Road Suite One Miami, Fl. 33126 , Miami Beach Fl. 33139 Contact: Van L. Antle , Contact: Sara Griffin Ph: (305) 590-1111 ext. 222 Ph: (305) 535 - 4800 Fax: (305) 590-1636 vantlena adler:?out~ com sara. rifful(a,aimco.com 2200 NW 23~d Avenue Miami, Florida 33142 FIRST CLASS U.S. POSTAGE PAID MIAMI, FL PERMIT N0.231 405020-9 BUSINESS NAME /LOCATION SUPERIOR LANDSCAPING & LAWN SERVICE INC 2200 NW 23 AVE 331.4 MIAMI ~WINC Sec, ~r a of Business 213 SERVICE BUSINESS rHls Is oNLYa Local NOT A CONTRACTORS RECEIPT FIRST CLASS U.S. POSTAGE PAID MIAMI, FL PERMIT N0.231 BUSINESS TAX RECEIPT.IT DOES NOT PERMIT THE ' hIOLOER TO.Y.IOLATE ANY EXI6TING OR REGULATORY OR 20NIN0 LAWS OFTHE DO NOT FORWARD COUNTY OR CITIES. NOR GOES IT EXEMPT THE HOLDER FROM ANY OTHER PERMIT OR RECEIPT SUPERIOR LANDSCAPING & LAWN REQUIRED BY LAW.THIS t9 NOT A CERTIFICATION OF P EIHOLOER'S OUALIFlCA- SERVICE INC ORLANDO OTERO PRES PAYMENTRECEIVED 2200 NW 23 AVE ~Da~~~RCOUNrrtax MIAMI FL 33142 09/19/2008 60030.000259 i 3 000045.00 4„11,,,11~„111111111,11111,11„I11,1,(I,lillll,llh153f11,1 SEE OTHER SIDE ` ~ ~ MIAMI DApE COUNTY ' 2008 ~-'°?: 1 ~~,` `t~~~~i;i+ w •• ~ i ; , i ~ TAX COLLECTOR °'~~ , ~ ,- ~ ~ LOCABUS SST ~ y '~~ ~~ ~ ~EL`AG LER STi ' ,, M~ D D CC1, l,` ~ .i~t~ ~L~OI~a ~ - ~ ,.. , ~,~ E~ IRE ,s';. MIAM, FL°33i3ort MUSTBE'D S S ' PU SUANTTO COU TY"GO~ .C E i'Iirs IS t~~'1'A BALL-~r3e 'A°'' " 405020-9 BuSUPERIOR~LANDSCAPING & LAWN SERVICE INC 2200 NW 23 AVE 33142 MIAMI OWNER INC Sec. Type of Business 213 PEST CONTROL SERVICE BUSINESSTAx RECEIPT jT HOLDER TD V OLATE ANY EXISTING OR REGULATORY OR 20NIN0 LAWS GF THE DO 8 IT EXB AIPTTHE HOLDER FROM ANY RENEWAL RECEIPT N0. 545 4 9 9 - 6 STATE# LC116183 RENEWAL RECEIPT NO. 15 ~ 313 5 - 5 EMPLOYEE/S 1 EMPLOYEE/S 1 DO NOT FORWARD PERMIT OR RECEIPT SUPERIOR LANDSCAPING & LAWN ND~'f AI CERTIFICAT ONN OIF SERVICE INC ThIE HOLDER•s OUauFlcq- ORLANDO OTERO PRES ~~ 2200 NW 23 AVE MAM Dq ECOVNTYTAX MIAMI FL 33142 COLLECTOR: 09/19/2008 60030000261 000045.00 I„11,,,11,,,,11111,1„I, I I„,!„I1,11111,11„11~11.111531~„I s>±t_ q7-DER SIDE s,ArE ®r--, r~o~~®a DEnARTMEN`r' OF ~3USINESS AND PROFESSIONAL REGULATION CONSTRUCTION INDUSTRY LICENSING~BOARD ,~°pnwe 1940 NORTH MONROE STREET• • TALL.A.HA.SSEE FL 32399-0783 SUPERIOR LANDSCAPING & LAWN SERVICE INC PO BOX 35-0095 MIAMI• FL 33235-0095 Congratulations! With this license you become one of the nearly one million Floridians licensed by the Department of Business and Professional Regulation. Our professionals and businesses range from architects to yacht brokers, from boxers to barbeque restaurants, and they keep Florida's economy strong. Every day we work to improve the way we do business in order to serve you better For information about our services, please log onto www.myfloridallcense.corn. There you can find more information about our divisions and the regulations that impact you, subscribe to department newsletters and learn more about the Department's initiatives. , Dur mission at the Department is: License Efficiently; Regulate Fairly. We •onstantly strive to serve you better so that you can serve your customers. !'hank you for doing business in Florida, and congratulations on your new license! DETACH HERE (850) 487-1395 ~~ ~ ~ j ~~,~ ~` ~"\ . phi DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION ~CONSTRUCTTON INDUSTRY LICENSING BOARD 'q.~D~~c' 1940 NORTH MONROE STREET TALLAHASSEE FL 32399-0783 LEVY, BERNARD A SUPERIOR LANDSCAPING & LAWN SERVICE TNC 21231 SW 1ST COURT PLANTATION FL 33325 Congratulations! With this license you become one of the nearly one million Floridians licensed. by the Department of Business and Professional Regulation. Our professionals and businesses range from arch!tects to yacht brokers, from boxers to barbeque restaurants, and they keep Florida's economy strong. Every day we work to improve the way we do business in order to serve you better. For information about our services, please fog onto www.myfloridaiicense.eorn. There you can find more information about our divisions and the regulations that I mpact you, subscribe'to department newsletters and team more about the 7epartment's initiat!ves. fur mission at the Department is: License Efficiently, Regulate Fairly. We :onstantly strive to serve you better so that you can serve your customers. 'hank you for doing business in Florida, and congratulations on your new license! DETACH HERE (850) 487-1395 STATE OF FLORIDA A!~ ~ 1 1 SCI 1 ar • DEPARTMENT OF BUSINESS P11D PROFESSIONAL REGULATION CFC1425682 08/14/08 088030138 CERTIFIED PLUMBING CONTRAQTOR LEVY, BERNARD A SUPERIOR LANDSCAPING & LAWN SERV IS C7s'RTIFIED uadar the proviaioae of Ch.4B9 Fs bcnirats.oa date: AD'O 31, 2010 L0 8 0 614 0169 0 - ~_ _, ~7 ~. ,, ~' ~ ~. ~ ~ .STATE OF FL~RtDA _ DEPARTMENT Off.' BUSINESS'. Z~IatD PROFESSIONAL REGULATION CONSTRUCTION"INDUSTRY LICENSING BOARD. ' - ~ ~ ~ SEQ#L08081401690 ~'.~. 14/2008 ~0 8 8 03 013 8:~~~CB'C1425682 PLUMBING CONTRACTOR, sd below IS CERTIFIED ar the provisions o.r" Chagt:er 489 FS. .ration. date: AUG 31, 201D LEVY ~ :; ~ER.NAR.D'rA S~UPE.RI~OR=:ZA'NDSCAPING it LAWN SERVICE INC 112'3.1` SW :~152`'~'COURT PLANTATION FL 33325 CiiARLIE GRIST ='•:':'~~;`~ = =- -- CHARLES W.- DRAGO GOVERNOR ... _ ~ _ -- llrrshg ,cIIUfErs tt~IIu ~it~.itii~t (~~, ~Lt12t ~iF~~ilizC a fIIE ~s~rE~e IIf ~~ .~ ~ruextrr ~li~P .p# ,~~'CPLtP Mlt~ ~1i~P ~7.CiPIi.CPB fn~EfllEr fuifll ttll f.~s I~IIUIIrs, ~rilriiE~Efi ttn~ n.&li~ttfiuus fllErefu ttlZlr$rfttinin~_ ~1n frsfimaug fullsrEII{, f.~P fiEttl u~ f~E ~ni~zErsifg ttn,~ f.~E fit~uttfnrsfi ~ ~•~ Af ifs IIffissrs ttrr .~ErEUUfII tt£'fixE~ fl~is sixf.~ 1~'~ " y ~ttg of ~ax~usf, nittEf~En .~un~rs~ z~insf~t-nins_ q. e~j~y~ 5 'W 4~y` ~~M -....w,,. ~~ ~~ ~ ~~ ~~ ~°" °~ rile ~. of eA9e;mWm ,,, ,grime.. V ~~ a 4 o a ~ ~ ti ~ ~ a ~~ ~ .~ ~ ©~ ~ .a .~ . ~ ~ ~~ ~ ~~ ~ .~ .~ .~ ~, ~~ ~. ~ ~~ ~~ ~~ . n" m ;~ ~ °~" u° ry ~! t ~~ ~, ~~ . ~ !~ ~o ,p~ V w ~f 4 I I ~~ .~ r~ ~~ s ~~i .~ Ir~1 ~ ~~i ~ ~) via G? 6i .i~.l 3..1 d ~ )~ I~..F ~ .~ ~ s~ s--• ~' u ,~.:r i.1 ~ ~ C1 w ~ a ~ ~ aa.d ,~ O n '~ hid Rt ~q ~ A Jai --~~ M. C` G ~1 C~ ~ ~ .t~^r r-+ iU Oa ~.. ~i d ~.r N *=1 O ~ d _~ ~ r.r ~ !iY w~~ Q ~ .Sa V arJ ."~ tLt ~ W _~ ~ L F1 I.a J4l ~~.~p ~i~L "~' W o ,.~' M .fad ~ vro O ~_ ~! 0 N ~ U ~ Q ~N ~~ ti N ti T Z a d ti L~ j J LL ~ Ratum ~ ~- -~ ~~ ! Florida Department of~gri~tJ.#ure and Consumer services Pesticide Certification Q..ffice Commercial Applicator Lit~~aese ]License # CM19191 VALDES, CrUSTAVO E Categories 22300 SW 177TH AVE SA, 6 ~ HOMESTEAD, RL 33170 ~ i Issued: une 6 OS expires: June 30, 2012 .~ I Signature of Licensee CHARLES H. BRONSON, COIVIl~2ISSIONER i The above individua] is licensed under tl~e provisions of Chapter 487, F.S, to purchase and apply restricted use pcslicides. I _... FloridaDepartmeotofAgcicultureaadConsumra'Servioes ~ TT irPncr~C'ateHOi7E5 lAl Ag Row Crop SB Organotin Paint lA2 1B Ag Tree Crop AgAaimal 6 ].tight of Way 7A Wood Treatment 1C PrivateApplicatorAg i 7B C3ilorineaas Infusion 7C Sewer Root Control 1D ~ IE Soil and (}reenhonse Fum Raw Ag Commodity Fum 9 Regulatory Pest Coatrol 2 Forest Pest Control 10 Demonstration and Research ~ 3 Ornamental and'ISaf 11 Aerial Application Same ~ ~~1~' ~' 4 SA Seed Treatment Aquatic Pest Control ' 21 Natural Areas W eed IvlgTnt For information, call (850)A88-3314 ~ , t: tl' . 0 ,V 0 a ~.~ U Cn .J O L . Q~.'~ rL~ V L .~ L 0 c~ ~I W ~' F..~ 0 z .~ ,~ w U V~ ~~ ~~ o: ,..,. .(n :~~ t-.G. Q1 L ~~ Q1 V ~. ~. ~~ _~ ~-- V l o: 0 N ~ r ~ Q ~ C M ~ C ~. N ~ I V i ~ ~ ~ .O n ~ ~ - u ~' W G ~. C) A u~ Z.~j Hurricane Contingency Plan prepared by Superior Landscaping & Lawn Service, Inc. Ph: (305) 634-0717 Toll Free (800)759-4156 Superior Landscaping & lawn Service, Inc. Hurricane Contingency Plan TABLE OF CONTENTS HURRICANES ............................................................................................................................... 3 DANGER ZONES ................::......................................................................................................... 3 WHAT IS A HURRICANE? .............................................................................................................. 3 HOW CAN WE HELP? ................................................................................................................. 4 PRE-STORM PREPAREDNESS ........................................................................................................ 4 POST-STORM PHASES ................................................................................................................... S Phase I -First Response ......................................................................................................... 5 Phase II -Save the Trees ........................................................................................................ S Phase Ill -Off-Site Debris Hauling ....................................................................................:.. 6 Phase IV -Beautification ........................................................................................................ 6 WHAT WILL THIS COST ME? .................................................................................................... 7 PRE-STORM PREPARATION PRICING ...................................................................:......................... 7 PHASE I & 11 PRICING .................................................................................................................. 7 PHASE III PRICING ....................................................................................................................... 7 PHASE IV PRICING ....................................................................................................................... 7 EMERGENCY SERVICES RATES SHEET ................................................................................. 8 SIGN ME UP! ................................................................................................................................. 9 TRIGGERING THE FIRST RESPONSE ...................................................................................... 9 HURRICANE PREPARATION INITIAL EVALUATION &r FIRST RESPONSE ACTIVATION FORM ........................................................................................................................................... 10 Hurricanes Superior Landscaping & lawn Service, Inc. Hurricane Contingency Plan The 74- to 160- mile per hour winds of a hurricane can extend inland for hundreds of miles. Hurricanes can spawn tornados, which add to the destructiveness of the storm and flash floods generated by torrential rains also cause damage and to sod life. Following a hurricane, inland streams and rivers can flood and trigger landslides. When a hurricane watch is issued, the best response is to protect your property by boarding up window, bringing in outside items, and being prepared to evacuate the area as soon as off cials advise. Even more dangerous than the high winds of a hurricane is the storm surge - a dome of ocean water that can be 20 feet at its peak and 50 to miles wide. The surge can devastate coastal communities as it sweep ashore. Nine out 10 hurricane fatalities are attributable to the storm surge. Danger Zones Areas in the United States vulnerable to hurricane include the Atlantic and Gulf coasts from Texas to Maine, the territories in the Caribbean, and tropical areas of the western Pacific, including Hawaii, Guam, American Samoa and Saipan. As we all have come to know, Florida has experienced various major hurricanes in the past years and reports from various professional sources have indicated that hurricane season weather pattern will continue for the future. What is a Hurricane? A hurricane is a tropical storm with winds that have reached a constant speed of 74 miles per hour or more. Hurricane winds blow in large spiral around a relatively calm center known as the "eye." The eye is generally 20 to 30 miles wide, and the storm may extend outward 400 miles. As a hurricane approaches, the skies will begin to darken and winds will grow in strength. Near land, a hurricane can bring torrential rains, high winds. And storm surges. A single hurricane can last for more than 2 weeks over open waters and can run a path across the entire length of the eastern seaboard. August and September are peak months during the hurricane season, from June 1 through November 30. ~ 1 Hurricane statistics and date in this plan has been obtained from The Disaster Handbook 1998 National Edition Institute of Food and Agricultural Sciences University of Florida - Superior Landscaping & lawn Service, Inc. Hurricane Contingency Plan How Can We Heip? Superior Landscaping & Lawn Service, Inc. provides a wide variety of specialized services to its clientele. The following plan was developed using information collected during site work, knowledge of industry and past experience. Pre-Storm Preparedness The time to prepare or plan for a hurricane is before the event. It is important not to wait until `the last minute' to begin to protect property and landscape from possible hurricane-force winds. We will provide labor, vehicles and all equipment needed for the following preparations: • Initial property evaluation • Clean drains, gutters and downspouts • Secure all loose objects • Install shutters, panels and/or plywood to protect glass frontage and windows (shutters; panel and/or plywood to be provided by customer) • Provide tree and palm trimini.ng prior to season *It is a known fact that tree trimming enhances a tree's natural shape and beauty as well as the quality of your surroundings. Trimming yo,~ trees also raises your property value and adds charm and beauty to your neighborhood. Proper trimming will improve the general health of your trees, extend their lives and allow them to flourish. Tree trimming is done to train younger plants, rejuvenate older plants, improve overall appearance, control size and create special forms. Trimming is also performed to prevent personal injury and property damage by providing clearance between roofs, walls, telephone lines, utility lines and any other buildings or structures. Preventative seasonal trimming can minimize tree anti property damage during tropical storms and hurricanes. Trees should be inspected as far in! advance as possible during or before the hurricane season. Key areas to look for are big, rotted spots or holes on the tree trunk and ..broken or damaged limbs that could potentially fall over power lines or cause damage to your property. Hiring tree care specialist who can perform ~ professional consultation and plan of action for making your vegetation as secure as possible',for the hurricane season is a must. Superior Landscaping & Lawn Service, Inc. maintains an ' ISA-certified arborist on-staff that will evaluation the property and make knowledgeable suggestions for pre-season and year-round trimming. Superior Landscaping & lawn Service, Inc. Hurricane Contingency Plan Post-Sform Phases From Phase I clean up to Phase IV beautification, Superior Landscaping & Lawn Service, Inc. will provide quality service in apre-planned response package. Phase I -First Response When a hurricane or tropical depression strikes, affected communities need to recover as quickly as possible. Blocked roadways and property entrances and excessive debris will delay reconstruction processes, employees returning to work and may prevent emergency & utility vehicles from arriving in, a timely manner. Superior Landscaping & Lawn Service, Inc. will respond as soon as winds have died to below 35 MPH or as soon as weather conditions permit. The following scope of work is considered Phase Ipost-storm services: • Remove large debris to clear roadways and entranceways to allow for safe vehicular and pedestrian movement (includes visibility triangles). • At this phase, all debris will be Left on site at a inconspicuous' area of the property (owner or manager to coordinate with us prior to trigger) • Labor, vehicles and miscellaneous tools such as chainsaws will be used for this phase as well as heavy equipment as deemed necessary Phase II -Save the Trees After a major storm, a community is instantly changed. Buildings may be damaged or destroyed, power lines down, and trees broken and torn. In the wake of this loss, neighborhoods and entire cities may experience a sense of devastation they have never known before. "Because trees are such a large part of a city's visual landscape, damage to them from a severe stonm can be a major shock to residents," says John Rosenow, president of The National Arbor Day Foundation, an organization that helps people plant and care for trees. "Seeing a favorite tree down or badly damaged can be a traumatic experience almost like losing an old friend." 2 At this phase, our certified arborist will evaluate damages to the trees and palms throughout the property and crews will be dispatched to: • Reset and brace trees that do not have structural damage and are determined to be salvageable • Provide corrective pruning of palms and trees to promote future health • Remove or grind stumps left by fallen or removed trees • Most debris at this phase will be chipped and will not add to waste already at the property a The National Arbor Day Foundation, http://www.arborday.org Superior Landscaping & lawn Service, Inc. Hurricane Contingency Plan Phase III -Off-Site Debris Hauling This phase will concentrate all efforts on removing debris left at the property at the inconspicuous location. Debris hauling has intentionally been left for this phase due to the extensive amount of time that must be invested in this task -it is more si~ificant to remove potentially dangerous situations from the property instead of focusing on cosmetics Debris will be removed using grapple trucks, 100-yard trash trucks or by any other means deemed necessary. When the last of the large debris has been removed, smaller bits of debris will be swept or blown and removed from property. Our company, in connection with the local waste management facilities, will determine the least expensive, but most eco-friendly method of disposal according to state, county and municipal laws. Phase IV -Beautification Landscapes damaged by storms often require new plantings of trees, shrubs, ground cover and flowers to restore natural beauty. Proper planting techniques combined with good biological treatments can significantly reduce transplant shock and improve planting success, thereby reducing establishment time. Trees that are undergoing stress or which have been partially damaged can often be rejuvenated with proper treatment. Sometimes, after a storm, most landscape contractors find it difficult to obtain healthy plant material. Superior Landscaping & Lawn Service, Inc. operates two nurseries (both with their own hurricane contingency plans in place) in order to be able to provide quality materials to its customers. At this phase, our focus is set upon working with you to bring the property back to its full landscape luster. We will, at this phase: Provide suggestions and pricing for replacements Provide nutritional programs for salvageable plant materials Repair irrigation systems for proper coverage Superior Landscaping & lawn Service, Inc. Hurricane Contingency Plan What Will This Cost Me? Pre-Storm Preparation Pricing The first step in creating apre-storm preparation scope of work is an initial evaluation of the property. This evaluation will be done by our team comprised of our certified axborist horticulturist and certified landscape contractor and will be done at a rate of $165 00 per hour For pre-storm preparations, a proposal will be issued to the customer based on the initial inspection of the property and a mutual agreement with the customer on the scope of work. Work will be scheduled upon receipt of approved proposals. This pricing will be re-evaluated on a yearly basis and may change depending on labor, vehicle, fuel and other costs. Phase 1 & 11 Pricing As all Floridians know, calculating the exact effect a hurricane will have prior to landfall is difficult, if not impossible. Therefore, Superior Landscaping Sz Lawn Service, Inc. has implemented an Emergency Services Rates Sheet that is included in this package. As you will notice, these rates axe `per hour'. Billing will begin as soon as the vehicle and/or laborers have started traveling to your property and end as soon as they leave your pro~erty for that day Our company monitors all vehicle and employee movement on a `real-time' basis. Arrival, departure and break times are recorded at our office immediately. You, the customer will be invoiced according to these records. Phase ll/ Pricing Debris removed from your property will be calculated using a waste manifest report. Our trucks are registered with local waste management facilities and weight or yardage is determined every time they `dump' trash. Waste manifest reports are filed at our office and will be used to create invoicing for debris off-site hauling. Phase I V Pricing A proposal will be issued to the customer based on a post-storm inspection of the property and a mutual agreement with the customer on the scope of work. Work will be scheduled upon receipt of approved proposal. Superior Landscaping & Lawn Service, Inc. Hurricane Contingency Plan Emergency Services Rates Sheet DESCRIPTION REGULAR OVERTIME HOURLY RATE RATE Tree Trir+?m;ng Crew 312.00 468.00 Bucket truck, bucket truck operator, climber, ground man., chipper Certified Arborist 125.00 225.00 Emergency Cleanup Crew - 3-trten 225.00 337.50 Truck, crew foreman, 2 skilled laborers, chainsaws, blowers, miscellaneous tools 6-hour minimum Emergency Cleanup Crew - 4-men 300.00 375.00 Truck, crew foreman, 3 skilled laborers, chainsaws, blowers, miscellaneous tools 6-hour minimum Grapple truck &ti operator ll0.00 165.00 (3-hour minimum, including travel time. This does not include trash hauling) Front Loader &t operator 137.50 206.25 (4-hour minimum, including travel time. This does not include trash hauling) Backhoe &z operator 100.00 150.00 (4-hour minimum, including travel time. Ihis does not include trash hauling) Chipper truck &t operator 92.50 138.75 (4-hour minimum, including travel time. This does not include trash hauling) ~.. "r`.~a~"1 ~/.oU ll6.Z5 (4-hour minimum, including travel time. This does not include trash hauling) Stump Grinder &t operator 70.00 105.00 (4-hour minimum, including travel time. This does not include trash hauling) Debris disposal -Chipped (per Cubic Yard) 12.00 N/A - Bulk (per Cubic Yazd) 17.50 N/A Man Power -Skilled Labor 62.50 93.75 Labor 35.00 52.50 Supervisor 75.00 112.50 Crane - 30 to 60 ton 275.00 412.50 Notes: 1. Regular Rate constitutes rates Monday -Friday from 6:30 AM to 3:00 PM 2. Overtime Rate constitutes rates Monday -Friday from 3:01 PM to 6:29 AM, along with rates for Saturdays, Sundays and Holidays 3. Emergency response will not occur until winds are at a sustained velocity below 35 MPH and safe travel conditions exist. This assumes there is accessibility to the property. 4. Emergency response includes only emergency work, not cosmetic work or trash removal 5. Theses rates are effective March 7, 2006. Superior Landscaping & lawn Service, Inc. Hurricane Contingency Plan Sign Me Up! As with any other plan, our company needs to know who will need our services so that we may allocate our resources correctly. In order to start benefiting from this program all this is required is for you to fill out the attached form and mail, a-mail or fax to: Superior Landscaping & Lawn Service, Inc. P.O. Box 35-0095 Miami, FL 33135-0095 Fax: (305) 634-0744 e-mail: superlandscape@bellsouth.net When we receive your request will dispatch our team of professionals to conduct the initial property evaluation. This may be scheduled to include any members of your company as well. You will receive a' report and/or proposal for property storm preparations. Our office will also lceep record of this evaluation in order to determine Phase IV replacements in the future. Triggerinq the First Response In order to let us know that you will require our first response assistance, ' an authorized representative from your company, must call, fax, or a-mail our office within 48 hours of landfall or at least when a hurricane watch has been issued. Visit the National Oceanic & Atmospheric Administration web site for information. http://hurricanes.noaa. gov/ Our customers and their properties safety during the hurricane season is our concern. Please take precautions for yourself, your family and your place of business during this time. As your local `full-service' .landscape contractor we are here to answer any questions and help with these disasters. We will discuss your particular needs and customize a hurricane contingency plan that is appropriate for your property. Superior Landscaping & lawn Service, Inc. Hurricane Contingency Plan HURRICANE PREPARATION INITIAL EVALUATION ~ FIRST RESPONSE ACTIVATION FORM Company Name: Primary Contact; - E-mail: Authorized Agent (s): Emergency Telephone: DESCRIPTION This agreement authorizes Superior Landscaping & Lawn Service, Inc to conduct a site visit and initial hurricane preparation evaluation. This evaluation will be conducted by our team of professionals and will be billed at a rate of $165.00 per hour. Also, this agreement will place the property (ies) listed below on our `first response' customers list. In the event of a threatening storm, the authorized agent must contact our office via telephone, fax, ore-mail in order to trigger a response. Failure to contact our office will result in removal from our'first response' customer list. This contact authorizes us to begin emergency cleanup services listed below. The scope of the work will only be emergency cleanup. No cosmetic work will be performed and no trash will be hauled from the property during the initial cart of the total clean ua. The MINIMUM crew size will be a 3-man emergency clean up crew for a MINIMUM of six (6) hours (See Emergency Services Rate Sheet). The pricing will include the time that our crew was at the property along with travel time to this property. Please write the property (ies) that you would like to receive these services; 1. 2. 4. 5. 6. Payment Terms: Payment is due upon completion of job. All invoices are due upon receipt. Past due accounts will acquire a six percent (6%) interest per month. Should collection activities be warranted, the client shall be responsible for any related expenses including but not limited to attorney's fees and court costs. There is a fifty-dollar ($50.00) fee for each check returned for non-sufficient funds. Any alterations made to this document, will make it void. ACCEPTANCE OF PROPOSAL WHEREFORE, Contractor and Owner, or Owner's Agent, have accepted the scope and terms of this proposal. Owner or Owner's Agent gives express permission to Contractor to enter said property and confirms that it is cleaz from any hidden danger or defects. Owner or Ov,~ner's Agent Contractor: - By: Superior Landscaping Est Lawn Service, Inc. By: Name: Name: Title: Title: Date: Date: Office: Fes; SUPERIOR PO BOX 35-0095, Miami, FI.33135-0095 LANDSCAPING & LAVIIN SERVICE, INC Pn: (305) 634-0717 Fx (305) 634-0744 The Outsourcing Advantage lt's no secret that change is sometimes difficult, but it can also be very cost effective and beneficial, especially when it comes to outsourcing your in-house grounds maintenance services. There are many reasons to consider outsourcing to Superior Landscaping & Lawn Service, lnc. By partnering with Superior through outsourcing, you maybe afforded some or all of the following advantages and beneffts: Personnel Issues: The management of in-house personnel can often be a frustrating and time-consuming task. With the escalating costs of doing so, it is becoming more attractive for many clients to turn that duty and responsibility over to a qualified service provider. As an industry leader, Superior Landscaping, with our expertise in the hiring, training and management of grounds maintenance personnel, affords you, the client, the opportunity for a seamless and cost-effective transition from an in-house grounds maintenance operation to swell-controlled, hands-on, and much more efficient outsourced service. Superior boasts one of the industry's lowest employee turnover rates, which results in consistent and high-quality performance. The liability concerns associated with the use of grounds maintenance equipment and or chemicals is the responsibility of Superior. All supervision, including the hiring and dismissal of personnel, is the responsibility of Superior. Retaining Key Employees: Many potential clients exhibit some initial apprehension to outsourcing their grounds maintenance services because of a sincere concern for their current employees and the assumption of their subsequent job loss. For most of your current staff, this will not be the case. In a joint effort with our client, Superior will interview each current staff member to help identify their strengths and how they can best be utilized within the maintenance effort, if retained. The client often has great insight into which staff members they feel would benefit their property and who they would like to see retained, assuming they meet Superior Landscaping's internal employment requirements. It would benefit both the client and Superior to retain as many key employees as possible due to their knowledge and history of the property. In most cases, when management is considering the outsourcing of their grounds maintenance services, the in-house staff is not aware of this fact. As such, this can be a potentially sensitive situation for which Superior has a great deal of compassion (and experience with). Discretion must be applied when touring the property site during our initial evaluations for program and pricing submittals. Unless otherwise directed, we will visit your property in unmarked vehicles and will refrain from wearing identifiable clothing with logos. • Fixed Costs: Clients can establish their short-term and long-range operating budgets having the comfort of knowing they will remain within them. All recurring maintenance costs will be identified in advance with no hidden charges. Capital expenditures by the client for equipment are eliminated. Flexibility- Versatility: Often, in-house staff is pulled from normal duties and called upon to address issues that result when unexpected or emergency work arises. It can often be unrealistic to ask your same staff to complete special projects as well as the routine landscape maintenance duties effectively. Both areas will suffer in performance. Superior has the local and or state wide resources to supply clients with qualified, experienced personnel to handle any emergencies or special projects requested. 2200 NW 23'd Avenue Miami, Florida 33142 Superior has the flexibility of providing our services via an on-site operation or utilizing a roving crew, using the same consistent crew members, from our nearest office. Area Management: The nearest Superior branch office will provide personnel management, human resources and other administrative support for each of our customers. Each branch location receives support from our home corporate office located in Miami, FL. Our management team is comprised of horticulturists, agronomists, arborists, risk managers, human resource professionals, legal council, administrators and training coordinators. We have the in-house or preferred vendor resources to handle all of your landscaping and maintenance needs. • Liability Issues: Superior is responsible for all worker compensation issues or property damage caused by our associates. It is the responsibility of Superior to handle all claims promptly and properly in order to control costs and avoid promoting adverse perceptions from our clients (as well as their tenants/guests). Current Equipment Inventory; Superior will assist in a comprehensive review of your current equipment inventory and rate each item's condition. We can then help to identify what equipment is in good working order and what equipment may need to be liquidated. Superior would be pleased to negotiate the purchase of any and all equipment that we feel we could retain and utilize within our suggested operational approach for your property. Utilizing our resources for equipment liquidation, we would be pleased to help facilitate, on your behalf, the liquidation of any or all current equipment beyond repair or not suited for our operational plan. Client Retention and Company Performance; Competitive pressures help keep Superior on our toes! We recognize that our service performance will dictate the health of our business, and we will strive to remain at the forefront of developing more efficient or cost-effective ways of providing our services while maintaining our service excellence. In addition, we will continue to be an industry leader in client retention due to our "the customer comes first" philosophy. Due to our diversified operations, we will not hesitate to employ the necessary horticulture experts and other experienced personnel needed to ensure that we meet and exceed the client's expectations. Our pertormance & quality is paramount! Potential Cost Savings: History has shown that clients can often recognize overall costs savings of 15% to 25% by transitioning their in-house maintenance operations to contract management. The efficiencies that can be gained through outsourcing often go unrecognized by the client until they go through the process of an outsourcing operational comparison. These savings are often applied back to the property through enhancement projects or renovations. Much of these efficiency initiatives are the result of the advantage of multiple landscape clients. Superior is able to spread the cost of specialized equipment among several projects. We can also offer savings to our clients from volume purchasing relationships. Cost savings are also achieved through time management, volume discount payroll burdens, bulk materials and supplies purchasing. As you can see, the advantages of outsourcing your grounds maintenance operation to Superior Landscaping & Lawn Service, Inc. are many. We would be pleased to assist you in developing and implementing the most appropriate and comprehensive outsourcing plan for your property. Simply Call or Email us with your contact information, and we'll promptly get in touch with you to discuss your needs. We look forward in proving ourselves to you..... • Superlandscape@bellsouth.net • (305) 634 - 0717 2200 NW 23''d Avenue Miami, Florida 33142 SUPERIOR LANDSCAPING LAWN SERVICE, INC. Asset Listina Descri tion S/N or VIN New Holland Skid Steer Loader: Lx885 116813 New Holland Pallet Fork Set: 48" PFS 4190 New Holland Tree Boom 4181 John Deere 310G Backhoe TO310GX936687 Caterpillar 432D Backhoe WEP00872 2007 Astec RT660X Trencher/Loader RT660X44161 2007 Caterpillar 420E IT Backhoe Loader KMW00828 Arrowmaster WAAW15S6 (Golf Cart) 07931 B2 Jacobson 1994: 2015 Truck (Golf Cart) 1927 Mobark 2004 Model 13 Chipper 23966 Mobark 2004 Model 13 Chipper 23908 Morbarl 2005 Model 13 Chipper 24044 Morbarl 2006 Model 15 Chipper 4S8SZ161 W024228 New Hooland Bucket New Holland Auger 36" Pallet Jack Ingersoll Rand Air Compressor H dro Tek 3000 PSI @ 8.0 GPM (25HP) Hydrowasher 1 H9BST256661120569 E ui ment 2.5 GPM @ 2700 PSI Pressure Cleaner S/N 1577542 Spreader Rotary HW SS 80: w/Deflector Kit S/N 7056996j27z10042 Bench Grinder Bradco 72" Grapple Attachment- New Holland S/N 135086 Carlton 27HP Stump Grinder- Gas/Kohler S/N 9B11223C1167037 Vermeer 2003 Stump Grinder Model SC352 S/N 1VRY102WX41000752 Vermeer Trencher Model RT450 S/N TD239018 Ditch Witch 1820H Walk Behind Trencher 2001 S/N 1V0863 Dixie Chopper 60" Flat Lander Riding Mower S/N 2034764 Echo Blower- Model P6651T: 63cc S/N 6003140 Echo Blower- Model P6651T: 63cc S/N 6003325 Echo Blower- Model PB651T: 63cc S/N 6003318 Echo Blower- Model PB651T: 63cc S/N 6003309 Echo Blower- Model PB651T: 63cc S/N 6006982 Echo Blower- Model PB651T: 63cc S/N 6006979 Echo Blower- Model PB651T: 63cc S/N 6006973 Echo Blower- Model PB651T: 63cc S/N 6006986 Echo Blower- Model P6651T: 63cc S/N 6006987 Echo Blower- Model PB651T: 63cc S!N 6006976 Echo Blower- Model PB651T: 63cc S/N 6007600 Echo Blower- Model PB651T: 63cc S/N 6010559 Echo PPT260 Power Pruner 26cc S/N 6011872 Echo PPT260 Power Pruner 26cc S/N 6012136 Echo PPT260 Power Pruner 26cc S/N 6011875 Echo PPT260 Power Pruner 26cc S/N 6012148 Echo Blower- Model P6651T: 63cc S/N 6005082 Echo Blower- Model P6651T: 63cc S/N 6008053 Echo Blower- Model PB651T: 63cc S/N 6008054 Echo Blower- Model PB651T: 63cc S/N 6008055 Echo Blower- Model P6651T: 63cc S/N 6008141 Echo Blower- Model P6650T S/N 5007421 Echo Blower- Model PB650T S/N 5007429 Echo Blower- Model PB650T S/N 5007413 Echo Blower- Model PB650T I S/N 5007416 Echo Blower- Model PB230LN: 23cc ~ S/N 6011279 Echo Blower- Model P6651T S/N 6010525 SUPERIOR LANDSCAPING LAWN SERVICE, INC. Asset Listing Descri tion S/N or VIN Echo Blower- Model PB651T S/N 6010386 Echo Blower- Model P6651T S/N 6010408 Echo Blower- Model P6651T S/N 6010566 Echo Blower- Model PB651T S/N 6010572 Echo Blower- Model PB651T S/N 6010548 Echo Blower- Model P6651 T S/N 6010551 Echo Blower- Model PB651T S/N 6010398 Echo Blower- Model PB651T S/N 6010528 Echo Blower- Model PB651T S/N 6007604 Echo Blower- Model PB651T S/N 6007605 Echo Blower- Model P6651T S/N 6007606 Echo Blower- Model PB651 T S/N 6007608 Echo Blower- Model PB651T S/N 6007610 Echo Chain Saw- Modef 340-16 S/N 03019895 Echo Chain Saw- Model 340-16 S/N 03013257 Echo Chain Saw- Model 340-16 S/N 03019850 Echo Chain Saw- Model 340-16 S/N 03019893 Echo Chain Saw- Model 340-14 S/N 3019881 Echo Chain Saw- Model 340-14 S/N 3020048 Echo Chain Saw- Model 340-14 S/N 3026711 Echo Chain Saw- Model 341-14 S/N 2029020 Echo Chain Saw- Model 341-14 S/N 2025639 Echo Chain Saw- Model 341-14 S/N 2032877 Echo Chain Saw- Model 341-14 S/N 2032863 Echo Chain Saw- Model 341-14 S/N 2032600 Echo Chain Saw- Model 341-14 S/N 2032569 Echo Chain Saw- Model 341-14 S/N 2032874 _ Echo Chain Saw- Model 341-14 S/N 2032876 Echo Chain Saw- Model 341-14 S/N 2033681 Echo Chain Saw- Model 341-14 S/N 2041791 Echo Chain Saw- Model CS330T-16 S/N 7013232 Echo Chain Saw- Model CS330T-16 S/N 7013247 Echo Chain Saw- Model CS330T-16 S/N 7013246 Echo Chain Saw- Model CS330T-16 S/N 7013259 Echo Chain Saw- Model CS330T-16 S/N 7013250 Echo Chain Saw- Model CS330T-16 SIN 7013229 Echo Chain Saw- Model CS330T-16 S/N 7013166 Echo Chain Saw- Model CS330T-16 S/N 7013243 Echo Chain Saw- Model CS440-18 S/N 8037033 Echo Chain Saw- Model CS440-18 S/N 8037035 Echo Chain Saw- Model CS440-18 SIN 8036864 Echo Chain Saw- Model CS440-18 S/N 8037055 Echo Chain Saw- Model CS440-18 S/N 8037026 Echo Chain Saw- Model CS440-18 S/N 8037020 Echo Chain Saw- Model CS440-18 S/N 8037029 Echo Chain Saw- Model CS440-18 S/N 8036863 Echo Chain Saw- Model CS520-20 S/N 5015663 Echo Chain Saw- Model CS520-20 S/N 5015600 Echo Chain Saw- Model CS520-20 S/N 5014563 Echo Chain Saw- Model CS520-20 S/N 5014552 Echo Chain Saw- Model CS520-20 S/N 5014559 Echo Chain Saw- Model CS520-20 S/N 5014560 Echo Chain Saw- Model CS520-20 S/N 5014581 Echo Chain Saw- Model CS520-20 S/N 5014663 Echo Chain Saw- Model CS520-20 S/N 5014798 SUPERIOR LANDSCAPING LAWN SERVICE, INC. Asset Listing Descri tion SIN or VIN Echo Chain Saw- Model CS520-20 S/N 5014794 Echo Chain Saw- Model CS520-20 S/N 5014796 Echo Chain Saw- Model CS520-20 S/N 5014809 Echo Chain Saw- Model CS670-24 S/N 3016768 Echo Chain Saw- Model CS670-24 S/N 3016768 Echo Chain Saw- Model CS670-24 S/N 3016407 Echo Chain Saw- Model CS8000-32 S/N 80003259 Echo Chain Saw- Model CS360T-14 S/N 9009552 Echo Chain Saw- Model CS360T-14 S/N 9009536 Echo Chain Saw- Model CS360T-14 S/N 9008896 Echo Chain Saw- Model CS360T-14 S/N 9009532 Echo Chain Saw- Model CS360T-14 S/N 9009539 Echo Chain Saw- Model CS360T-14 S/N 9009520 Echo Chain Saw- Model CS360T-14 S/N 9009592 Echo Chain Saw- Model CS360T-14 S/N 9009650 Echo SHC260 Shaft Hedge Clipper S/N 6005015 Echo SHC260 Shaft Hedge Clipper S/N 6004953 Echo SHC260 Shaft Hedge Clipper S/N 6005076 Echo SHC260 Shaft Hedge Clipper S/N 6005085 Echo SHC260 Shaft Hedge Clipper S/N 6005082 Echo SHC260 Shaft Hedge Clipper S/N 6005314 Echo SHC260 Shaft Hed a Cli per S/N 6005245 Echo SHC260 Shaft Hed a Clipper S/N 6005238 Echo SHC260 Shaft Hed a Clipper S/N 6005763 Echo SHC260 Shaft Hedge Clipper S/N 6005785 Echo SHC260 Shaft Hedge Clipper S/N 6005352 Echo 00-EXT Polesaw S/N 1142 Echo FC85 Edger S/N 260666704 FC85 Edger S/N 260715635 HYPRO Pump w/control kit (Sprayer) LW HO Blower 13HP Honda S/N 1040605606 LW HO Blower 13HP Honda S/N 1040613030 REEL CUT Mower S/N 3862 SCAG 61" 27 HP Mower- Mdel STT61A-27KA S/N 8521080 SCAG 61" 27 HP Mower- Mdel STT61A-27KA S/N 8521336 SCAG 61" 27 HP Mower- Mdel STT61A-27KA S/N 8521339 SCAG 61" 27 HP Mower- Mdel STT61A-27KA S/N 8521553 SCAG 61" 27 HP Mower- Mdel STT61A-27KA S/N 8521574 SCAG 61" 27 HP Mower- Mdel STT61A-27KA S/N 9390075 SCAG 61" 27 HP Mower- Mdel STT61A-27KA S/N 9390645 SCAG 61" 27 HP Mower- Mdel STT61A-27KA S/N 9390646 SCAG 61" 27 HP Mower- Mdel STT61A-27KA S/N 9391047 SCAG 61"ADV 29 HP Mower- Mdel STT61A-29KADFI S/N 9400438 SCAG 61"ADV 29 HP Mower- Mdel STT61A-29KADF1 S/N 9400443 SCAG 61" ADV 29 HP Mower- Mdel STT61A-29KADFI S/N 6500267 SCAG 61"ADV 29 HP Mower- Mdel STT61A-29KADF1 S/N 6500421 SCAG 61"ADV 29 HP Mower- Mdel STT61A-29KADF1 S/N 6500852 SCAG 61"ADV 29 HP Mower- Mdel STT61A-29KADFI S/N 6500509 SCAG 61" ADV 29 HP Mower- Mdel STT61A-29KADFI S/N A6501236 SCAG 61"ADV 29 HP Mower- Mdel STT61A-29KADF1 S/N A6501235 SCAG 48" 19 HP Mower- Mdel STC48A-19KA S/N 9251367 SCAG 48" 19 HP Mower- Mdel STC48A-19KA S/N 9251625 SCAG 48" 19 HP Mower- Mdel STC48A-19KA ~ S/N 9256383 Shindaiwa T270A Trimmer S/N 1124737 ~ SUPERIOR LANDSCAPING LAWN SERVICE, INC. Asset Listing Descri tion S/N or VIN Shindaiwa T270A Trimmer S/N 2070656 Shindaiwa T270A Trimmer S/N 2070648 Shindaiwa T270A Trimmer S/N 2070981 Shindaiwa T270A Trimmer S/N 3051344 Shindaiwa T270A Trimmer S/N 5068480 Shindaiwa T270A Trimmer S/N 5068481 Shindaiwa T270A Trimmer S/N 5068833 Shindaiwa T270A Trimmer S/N 5068493 Shindaiwa T270A Trimmer SIN 5068880 Shindaiwa T270A Trimmer S/N 5068481 Shindaiwa T270A Trimmer S/N 5068891 Shindaiwa T270A Trimmer S/N 5068852 Shindaiwa T270A Trimmer S/N 5068877 Shindaiwa T270A Trimmer S/N 5068205 Shindaiwa T270A Trimmer S/N 5068454 Shindaiwa T272 Trimmer S/A HEA S/N 3022763 Shindaiwa T272 Trimmer S/A HEA S/N 3022776 Shindaiwa T272 Trimmer S/A HEA S/N 3022774 Shindaiwa T272 Trimmer S/A HEA S/N 3022779 Shindaiwa T272 Trimmer S/A HEA S/N 3022761 Shindaiwa T272 Trimmer S/A HEA S/N 3022756 Shindaiwa T272 Trimmer S/A HEA S/N 3022758 Shindaiwa T272 Trimmer S/A HEA S/N 3022757 Shindaiwa T272 Trimmer S/A HEA S/N 3022775 Shindaiwa T272 Trimmer S/A HEA S/N 3022760 Shindaiwa T272 Trimmer S/A HEA S/N 4033708 Shindaiwa T272 Trimmer S/A HEA S/N 4033709 Shindaiwa T272 Trimmer S/A HEA SIN 4033712 Shindaiwa T272 Trimmer S/A HEA S/N 4033721 Shindaiwa T272 Trimmer S/A HEA S/N 4033949 Shindaiwa T272 Trimmer S/A HEA S/N 4033950 Shindaiwa T272 Trimmer S!A HEA S/N 4045227 Shindaiwa T272 Trimmer S/A HEA S/N 4056900 Shindaiwa T272 Trimmer S/A HEA S/N 4056901 Shindaiwa T272 Trimmer S/A HEA S/N 4046035 Shindaiwa T272 Trimmer S/A HEA S/N 4057024 Shindaiwa T272 Trimmer S/A HEA S/N 4046480 Shindaiwa T272 Trimmer S/A HEA S/N 4046314 Shindaiwa T272 Trimmer S/A HEA S/N 4046474 Shindaiwa T272 Trimmer S/A HEA S/N 4046311 Shindaiwa T272 Trimmer S/A HEA S/N 4046477 Shindaiwa T272 Trimmer S/A HEA S/N 4046307 Shindaiwa T272 Trimmer S/A HEA S/N 4046308 Shindaiwa T272 Trimmer S/A HEA S/N 4090393 Shindaiwa T272 Trimmer S/A HEA S/N 4090394 Shindaiwa T272 Trimmer S/A HEA S/N 4090417 Shindaiwa T272 Trimmer S/A HEA S/N 4090395 Shindaiwa T272 Trimmer S/A HEA S/N 4058148 Shindaiwa Chain Saw Model 357 S/N 905164 Shindaiwa LE261 Hand Held Edger S/N 4026564 Shindaiwa LE261 Hand Held Edger S/N 4026425 Shindaiwa LE261 Hand Held Edger S/N 4026563 Shindaiwa LE261 Hand Held Edger S/N 4026426 ' Shindaiwa LE261 Hand Held Edger S/N 4077859 Shindaiwa LE261 Hand Held Edger ~ S/N 4077847 SUPERIOR LANDSCAPING LAWN SERVICE, INC. Asset Listing Descri tion S/N or VIN Shindaiwa LE261 Hand Held Edger S/N 4077692 Shindaiwa LE261 Hand Held Edger S/N 4077720 Shindaiwa LE261 Hand Held Edger S/N 4077717 Shindaiwa LE261 Hand Held Edger S/N 4077846 Shindaiwa LE261 Hand Held Edger S/N 4077702 Shindaiwa LE261 Hand Held Ed er S/N 4077680 Shindaiwa LE261 Hand Held Ed er S/N 4077701 Shindaiwa LE261 Hand Held Edger S/N 4077691 Shindaiwa LE261 Hand Held Edger S/N 5061845 Shindaiwa LE261 Hand Held Ed er S/N 5061846 Shindaiwa LE261 Hand Held Edger S/N 5061864 Shindaiwa LE260 Hand Held Edger S/N 2111187 Shindaiwa LE260 Hand Held Edger S/N 5061951 Shindaiwa HT231-40 Hedge Trimmer 40" S/N 4033637 Shindaiwa HT231-40 Hedge Trimmer 40" S/N 004182 ?????? Snapper 21" Mower 5.0 KAW Engine S/N FADED OUT Snapper 21" Mower'S.0 KAW Engine S/N 311116383 Snapper 21" Mower 5.0 KAW Engine S/N 311115880 Snapper 21" Mower 5.0 KAW Engine S/N 1779700 Stihl HT75 Polesaw S/N 247986631 Stihl HT75 Polesaw S/N 243897668 Stihl HT101 Polesaw S/N 261402533 Stihl HT101 Polesaw S/N 261401599 Stihl HT101 Polesaw S/N 261880296 Stihl HT101 Polesaw S/N 262014294 Stihl HT101 Polesaw S/N 262077030 Stihl HT101 Polesaw S/N 262077024 Stihl Backpack Blower: STEBR400 S/N 2464450036 Stihl Backpack Blower: STEBR420 S/N 250098152 Stihl Backpack Blower: STEBR400 S/N 250098166 Stihl Backpack Blower: STEBR420 S/N 253558911 Stihl Backpack Blower: STEBR420 S/N 25572834 Stihl Backpack Blower: STEBR420 S/N 260312348 Stihl Backpack Blower: STEBR420 S/N 260312376 Stihl Backpack Blower: STEBR420 S/N 260312355 Stihl Backpack Blower: STEBR420 S/N 261151127 Stihl Backpack Blower: STEBR420 S/N 261659270 Stihl Backpack Blower: STEBR420 S/N 261204944 Stihl Backpack Blower: STEBR420 S/N 261650302 Stihl Backpack Blower: STEBR420 S/N 261650377 Stihl Backpack Blower: STEBR420 S/N 261624639 Stihl Backpack Blower: STEBR420 S/N 261624985 Stihl Backpack Blower: STEBR420 S/N 2616250392 Stihl Backpack Blower: STEBR420 S/N 2616250396 Stihl Backpack Blower: STEBR420 S/N 261650385 Stihl Backpack Blower: STEBR420 S/N 261649772 Stihl Backpack Blower: STEBR420 S/N 262221241 Stihl Backpack Blower: STEBR420 S/N 262221263 Stihl Backpack Blower: STEBR420 S/N 262221243 Stihl Backpack Blower: STEBR420 S/N 262221222 Stihl Backpack Blower: STEBR420 S/N 262221195 Stihl Backpack Blower: STEBR420 S/N 262221231 (Julio-26222124 1) Stihl Backpack Blower: STEBR420 S/N 262221234 Stihl Backpack Blower: STEBR420 S/N 262221245 Stihl Backpack Blower: STEBR420 S/N 261722243 SUPERIOR LANDSCAPING LAWN SERVICE, INC. Asset Listing Descri tion S/N or VIN Stihl Backpack Blower: STEBR420 S/N 261722230 Stihl Backpack Blower: STEBR420 S/N 262221226 Stihl Chain Saw- Model MS192T-14 S/N 265546745 Stihl Chain Saw- Model MS192T-14 S/N 265546781 Stihl Chain Saw- Model MS440-28 S/N 155184737 Stihl Chain Saw- Model MS250-18 S/N 262585043 Stihl Chain Saw- Model MS250-18 S/N 262585116 Stihl Chain Saw- Model MS250-18 S/N 263322455 Stihl Chain Saw- Model MS250-18 S/N 263322538 Stihl Chain Saw- Model MS250-18 S/N 263322546 Stihl Chain Saw- Model MS250-18 S/N 263322501 Stihl Chain Saw- Model MS390-24 S/N 263176104 Stihl Chain Saw- Model MS390-24 S/N 262318615 Stihl Edger: STEFC75 S/N NO SERIAL NUMBER Stihl Edger: STEFC75 S/N 260887324 Stihl Edger: STEFC75 S/N 262850604 Stihl Edger: STEFC75 S/N 262328600 Stihl Edger: STEFC75 S/N 260887036 Stihl Edger: STEFC75 S/N 261678667 Stihl Edger: STEFC75 SIN 261025893 Stihl Edger: STEFC75 S/N 253713754 Stihl Ed er: STEFC75 S/N 255883687 Stihl Edger: STEFC75 S/N 261678667 Stihl Ed er: STEFC75 S/N 262328247 Stihl Edger: STEFC75 S/N 262328249 (Julio- 262328259) Stihl Edger: STEFC75 S/N 262328252 Stihl Edger: STEFC75 S/N 26232884 Stihl Edger: STEFC75 S/N 262328847 Stihl Edger: STEFC75 S/N 262328013 Stihl Edger: STEFC75 S/N 262328853 Stihl Edger: STEFC75 S/N 262328851 Stihl Edger: STEFC75 S/N 262850853 Stihl Edger: STEFC85 S/N 260666704 Stihl Edger: STEFC85 S/N 260715635 Stihl Edger: STEFC75 S/N 262328849 Stihl Hedge Trimmer- STEHL75 S/N 252437386 Stihl Hedge Trimmer- STEHL75 S/N 251351215 Stihl Hedge Trimmer- STEHL75 S/N 247986638 Stihl Hedge Trimmer- STEHL75 S/N 254759387 Stihl Hedge Trimmer- STEHL75 S/N 255755302 Stihl Hedge Trimmer- STEHL75 S/N 252436325 Stihl Hedge Trimmer: STEHL75 S/N 260262846 Stihl Fixed Hedge Trimmer: STI HL100 S/N 261558892 Stihl Fixed Hedge Trimmer: STI HL100 S/N 261559148 Stihl Fixed Hedge Trimmer: STI HL100 S/N 261559166 Stihl Fixed Hedge Trimmer: STI HL100 S/N 261559209 Stihl Fixed Hedge Trimmer: STI HL100 S/N 261559172 Stihl Fixed Hedge Trimmer: STI HL100 S/N 261559163 Stihl Fixed Hedge Trimmer: STI HL101 S/N 262203077 Stihl Fixed Hedge Trimmer: STI HL100 S/N 262203076 Stihl Fixed Hedge Trimmer: STI HL100 ~ S/N 262203058 Stihl Fixed Hedge Trimmer: STI HL100 ~ S/N 262203061 Stihl Fixed Hedge Trimmer: STI HL100 S/N 262203072 Stihl Fixed Hedge Trimmer: STI HL100 S/N 262612967 Stihl Fixed Hed e Trimmer: STI HL100 ~ S/N 262613129 SUPERIOR LANDSCAPING LAWN SERVICE, INC. Asset Listing Descri tion S/N or VIN Stihl Fixed Hedge Trimmer: STI HL100 S/N 262613140 Stihl Fixed Hedge Trimmer: STI HL100 S/N 262612990 Stihl Fixed Hedge Trimmer: STI HL100 S/N 262955436 Stihl Fixed Hedge Trimmer: STI HL100 S/N 262420955 Stihl Fixed Hedge Trimmer: STI HL100 S/N 262287593 Stihl Fixed Hedge Trimmer: STI HL100 S/N 262287566 Stihl Fixed Hedge Trimmer: STI HL100 S/N 262287568 Stihl Fixed Hedge Trimmer: STI HL100 S/N 263387353 Stihl Fixed Hedge Trimmer: STI HL100 S/N 263387350 Stihl Fixed Hedge Trimmer: STI HL100 S/N 263387351 Stihl Fixed Hedge Trimmer: STI HL100 S/N 263387347 Stihl Fixed Hed a Trimmer: STI HL100 S/N 263387348 STI PS78 (Manual) Pole Saw No Serial Number STI PS78 (Manual) Pole Saw No Serial Number STI PS78 (Manual) Pole Saw No Seriai Number STI PS78 (Manual) Pole Saw No Serial Number STI PS78 (Manual) Pole Saw No Serial Number STI PS78 (Manual) Pole Saw No Serial Number STI PS78 (Manual) Pole Saw No Serial Number STI PS78 (Manual) Pole Saw No Serial Number STI PS78 (Manual) Pole Saw No Serial Number STI PS78 (Manual) Pole Saw No Serial Number STI PS78 (Manual) Pole Saw No Serial Number STI PS78 (Manual) Pole Saw No Serial Number STI PS78 (Manual) Pole Saw No Serial Number STI PS78 (Manual) Pole Saw No Serial Number Stihl Cut-Off Saw: TS400-14" S/N 162245765 Toro 44" Riding Mower, Model Z Master S/N 74171-990365 Toro 44" Riding Mower, Model Z Master S/N 74170-20001531 Toro 32" Walk Behind, Model 30157 S/N 30159-795361 Toro 36", 15 HP Mid-Size Mower S/N 795363 Toro 36", 15 HP Mid-Size Mower S/N 200000316 Toro 36", 15HP Mid-Size Mower S/N 230005470 Toro 36", 15HP Mid-Size Mower w/Jungle Wheels S/N 230005159 Toro 36", 17HP Mid-Size Mower wNelke SM/ S/N 30169-240000126 Toro 36", 17HP Mid-Size Mower wNelke S/W S/N 30317-240000127 Wire And Valve Locator T521TVL Vermeer Stump Grinder Model 206 Wasp Mobile Barcode Scanner WDT2200 S/N 5203441048 Trucks TRUCK No. 1999 Ford F800, Dump Bed VIN 3FENF80C9XMA00526 1 1999 Ford F150, Pickup VIN 1 FTZF1729XNA44272 2 1997 Ford F250, Pickup VIN 1FTEX27L3VN663216 4 1997 Chevy Tiltmaster Dump Bed VIN 4K6B4B1 R7VJ004221 5 1995 Isuzu NPR Dump Body VIN 4KLB4B1A1SJ000179 8 1996 Isuzu NPR Dump Body VIN 4KLB461R4TJ001436 9 1997 Chevy Tiltmaster Bucket VIN 4KBB4B1 R6VJ000936 10 1994 Ford Explorer SUV VIN 1 FMDU32X1 RUD66276 11 1997 gmc Forward Box Truck VIN J8DC461 K2V7007686 13 2000 Isuzu NPR 14' Dump VIN JALB4B141Y7010886 14 1993 Ford F350 Truck w/Utility Body VIN 1 FTEF25N4PNA77293 15 1999 Isuzu NPR 14' Dum VIN JALC4B143X7000363 ~ 16 SUPERIOR LANDSCAPING LAWN SERVICE, INC. Asset Listing Descri tion S/N or VIN 1999 International C-4700, 18' Flatbed Truck VIN 1HTSCABM5XH616698 17 1997 Ford F800 Truck w/16' Dump Bed VIN 1 FDNF80C4WA20352 18 1997 GMC 7500 w/LR111 Boom and Chipper Damper VIN 1GDL7H1POVJ506119 23 1999 Ford F350 Truck w/Utility Body VIN 1 FDWF36L7XD83732 24 2000 Ford Ranger, Pickup VIN 1FTYR1005YP679163 25 2004 Ford F750 w/Peterson Lightning Loader VIN 1 FRXF75F84V658748 26 2004 Ford F150 XLT VIN 3FTRX12W34NA16101 27 2004 Ford F150 XL VIN 1FTVX12504NA10990 29 1999 Ford Ranger VIN 1FTYR10C6XUB85098 2004 Isuzu NPR w/14' Landscape Body 12,000 GVW VIN JALB4B14247003178 2004 Isuzu NPR w/14' Landscape Body 14,500 GVW VIN JALB4B14247012855 1997 GMC 7500 w/LRIII Boom Truck VIN 1GDL7H1P2VJ512665 1999 Ford Ran er Pickup VIN 1FTYR10C5XUB21554 2003 Ford F-250 Ext Cab VIN 3FTNX20L43MB27388 2004 Ford F150 XL VIN 1 FTRF12W74NC54875 2004 Ford F150 XL VIN 1FTRF12W54NB15215 2004 Ford F150 XL VIN 1FTRF12W64NC70145 2005 Ford F150 XL VIN 1FTRF12W95NA21498 2005 Isuzu Crew Cab 14' Alum LS Body VIN JALC4J16X57004645 1998 GMC C7500 Bucket Truckw/LR1V VIN 1GDL7H1POWJ503237 1996 GMC Topkick Chip Dump Truck VIN 1GD6H1P5TJ509390 2005 Ford E150 (Irrig) Van VIN 1FTRE14W65HA57938 2001 I NT 4700 Water Truck VIN 1 HTSCABP51 H368857 2005 Isuzu NPR-HD Crew Cab- Steel Body VIN JALC4J16457015026 2005 Ford F150 Lariat- NO TITLE VIN 1FTPW125X5KD32051 2005 Ford E150 (Irrig) Van- NO TITLE VIN 1 FTRE14WX5HA57943 2006 Isuzu Crew Cab 14' Alum LS Body VIN JALC4J16867004838 2006 Isuzu Crew Cab 14' Alum LS Body VIN JALC4J16267006116 2006 Ford E150 (Irrig) Van with Bins/Safety Grid VIN 1FTRE14W36HA38359 2006 Ford E150 (Irrig) Van with Bins/Safety Grid VIN 1FTRE14WX6HA38360 2006 Isuzu Crew Cab 14' Alum LS Body VIN JALC4J16867007366 1999 International 4900 Grapple Truck 20 CY Cap VIN 1 HTSCAANXXH666510 1996 GMC Topkick w/Altec LRIII Bucket Truck VIN 1 GDL7H1 P5TJ513483 2004 International Model 4300 Box Truck VIN 1 HTMMAAM84H593100 2004 Ford F-150 XLT VIN 1FTPW12514KB27930 2007 Isuzu Crewcab w/Allum Landscape Body VIN JALC4J16577004894 2007 Isuzu Crewcab w/Allum Landscape Body VIN JALC4J16777004833 2007 Ford F-150 VIN 1 FTPW 12V27KA94022 2004 Ford F650- 20 Ft Flatbed 3FRNF65E34V663705 2006 International 4300 Bucket Truck w/ Terex 52' Boor 1 htmmaap26h345101 2006 International 4300 Bucket Truck w/ Terex 52' Boor 1 htmmaap26h345113 2004 Ford F650- 20 Ft Flatbed 3FRNF65E34V663705 1997 GMC C7500 w/Altec LRIII Bucket Truck VIN 1GDL7H1PP3VJ504624 Trailers 2001 Anderson Equipment Trailer, 10 Ton VIN 4YNBN252210004737 TR-01 2000 Kendall Trailer 7'x12'- Enclosed VIN KT7X1206270419814 TR-04 1997 Haulmark Trailer 7'x16'- Enclosed VIN 4XSPB1621VG002008 TR-05 1998 Express Trailer, 7'x12'- Enclosed VIN 1E9ES121XWC103220 TR-06 1998 ASPT Trailer, 7'x10'- Enclosed NOV1 N000082852926 TR-07 2002 Kendall Trailer 7'x16'- Enclosed VIN 1K907X1652D301165 TR-08 2002 Kendall Trailer 7'x16'- Enclosed VIN 1 K907X1682D201221 TR-09 j 1988 ASPT Trailer, 7'x10'- Enclosed VIN NOV1 N000083927562 TR-10 , 1988 ASPT Trailer, 7'x10'- Enclosed VIN NOV1 N000081589802 TR-11 X 2003 Kendall Trailer 7'x18'- Enclosed VIN 1 KT7X1843PW6431477 TR-12 SUPERIOR LANDSCAPING LAWN SERVICE, INC. Asset Listing Descri tion S/N or VIN 1986 SEA Container 48' VIN 1TA144CACG1120883 TR-13 Arrowboard- Wanco 252927 TR-14 Arrowboard- Allmand 2220 Arrowboard- Allmand 2221 Arrowboard- Wanco 262234 Arrowboard- Wanco 262113 2004 Kendall Trailer 7'x18'- Enclosed VIN 1 K907X18840201384 TR-15 2004 Southwest Trailer 7'x18'- Enclosed VIN 1 K907X1874D201540 TR-16 2004 Southwest Trailer 7'x18'- Enclosed VIN 1 K907X1884D201644 TR-17 2004 Southwest Trailer 7'x20'- Enclosed VIN 1 K907X2044D201648 TR-17 2005 Kendall Trailer 7 x 16'- Enclosed VIN 1 K907X1675D201389 2005 Kendall Trailer 7 x 20'- Enclosed VIN 15907X2086M982158 Small Tools Office Equipment ~~ ~ ~ s ' ~ A , ~ •~ ~ dam' t...~. A PROCUREMENT Division TO: Robert Parcher, City Clerk FROM: Gus Lopez, CPPO, Procurement Director DATE: June 3, 2009 MEMORANDUM SUBJECT: CONTRACT NO. 19-08/09 GROUNDS MAINTENANCE -SERVICE SOUTH POINTE PARK Attached please find the Contract Books pursuant to ITB 19-08/09 for Super Landscaping Lawn Services, Inc. The attached Contracts are for the City Clerk's and the Mayor's signature and execution. All four (4) Contracts have been executed by Superior Landscaping Lawn Services, Inc. and they have agreed to all terms and conditions set forth in the contract. The City Attorney's Office has approved the form and language for contract execution. Please call Kenneth Patterson ext. 6615 when the contracts are fully executed and ready for pick-up. Thank you for your prompt attention to this matter. Gus Lo ez, CPPO Procu ment Dire F:\PURC\$ALL\KENNETH\LETTERS\11-06-07CityClerk.doc LVe aye comm~nerl ~o p ov~dmg excellent pub'~c sP.wice o~d sa~Fry 'o n~ woo ''%ve work a~~d p~o~ ~ ~u' ~ h,a^~ 'room ^~s'~~c r ~. ~.,~y