2001-24566 RESO
RESOLUTION NO. 2001-24566
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ADOPTING TENTATIVE
BUDGETS FOR THE GENERAL, ENTERPRISE,
AND INTERNAL SERVICE FUNDS FOR FISCAL
YEAR 2001102 SUBJECT TO A SECOND PUBLIC
HEARING SCHEDULED AT 5:01 P.M., FRIDAY,
SEPTEMBER 21, 2001.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City of
Miami Beach hereby adopts tentative budgets for the General, Enterprise, and Internal Service Funds
for Fiscal Year 2001/02 as summarized and listed below, subject to a second public hearing scheduled
at 5:01 P.M., Friday, September 21,2001.
GENERAL
ENTERPRISE
INTERNAL
SERVICE
CATEGORY
TOTALS
REVENUES
GENERAL OPERATING REVENUES
Ad Valorem Taxes
Ad Valorem Taxes-RDA So Pointe
Ad Valorem Taxes-RDA City Center
Ad Valorem Taxes-Normandy Shores
Other Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeits
Interest
Rents and Leases
Miscellaneous
Other
Subtotal
DEBT SERVICE
Ad Valorem Taxes
Subtotal
$54,365,64 I
5,416,030
6,418,507
54,494
18,993,033
9,282,700
9,994,000
2,033,400
1,633,000
4,662,500
1,406,125
5,267,407
21,871,346
$141,398,183
$54,365,641
5,416,030
6,418,507
54,494
18,993,033
9,282,700
9,994,000
2,033,400
1,633,000
4,662,500
1,406, I 25
5,267,407
21,871,346
$141,398,183
$9,768,132
$9,768,132
$9,768,132
$9,768,132
FUND TOTAL
$151,166,315
$151,166,315
ENTERPRISE FUNDS
Convention Center/TOPA
Parking
Sanitation
Sewer Operations
Stormwater Operations
Water Operations
FUND TOTAL
$13,840,495
19,250,202
5,660,865
27,608,000
5,446,150
18,519,500
$90,325,212
$13,840,495
19,250,202
5,660,865
27,608,000
5,446,150
18,519,500
$90,325,212
REVENUES (cont.) INTERNAL CATEGORY
GENERAL ENTERPRISE SERVICE TOTALS
INTERNAL SERVICE FUNDS
Central Services $690,003 $690,003
Fleet Management 5,5 I 6,431 5,5 I 6,431
Information Technology 9,165,685 9,165,685
Property Management 6,180,601 6,180,601
Risk Management 13,045,839 13,045,839
FUND TOTAL $34,598,559 $34,598,559
TOTAL - ALL FUNDS $151,166,315 $90,325,212 $34,598,559 $276,090,086
APPROPRIATIONS
INTERNAL DEPARTMENT
DEPARTMENTIFUNCTION GENERAL ENTERPRISE SERVICE TOTALS
MAYOR & COMMISSION $1,1 ]2,334 $],] ]2,334
ADMINISTRATIVE SUPPORT SERVICES
CITY MANAGER ],588,107 1,588, I 07
CITY CLERK ] ,455,720 1,455,720
Central Services $690,003 690,003
FINANCE 2,962,943 2,962,943
Information Technology 9,165,685 9,]65,685
Management & Budget 558,762 558,762
FLEET MANAGEMENT 5,516,431 5,516,431
HUMAN RESOURCES ] ,66] ,420 1,661,420
Risk Management 13,045,839 13,045,839
INTERNAL AUDIT 349,587 349,587
PROCUREMENT 663,067 663,067
Grants Management ]83,431 183,431
CITY ATTORNEY 3,140,348 3,]40,348
ECONOMIC DEV. & CULTURAL
ARTS
Economic Development
ECONOMIC DEVELOPMENT 993,171 993,]7]
BUILDING 3,753,214 3,753,2] 4
PLANNING 2,203,866 2,203,866
Cultural Arts
ARTS, CULTURE & ENTERTAIN. 534,420 534,420
BASS MUSEUM 1,100,869 1,100,869
APPROPRIATIONS (cont.)
INTERNAL DEPARTMENT
DEPARTMENTIFUNCTlON GENERAL ENTERPRISE SERVICE TOTALS
Tourism & Conventions
CONVENTION CENTERfrOPA $13,840,495 13,840,495
OPERATIONS
NEIGHBORHOOD SERVICES 3,119,675 3,119,675
PARKING 19,250,202 19,250,202
PARKS & RECREATION 17,325,466 17,325,466
PUBLIC WORKS 5,021,467 5,021,467
Property Management 6,180,601 6,180,601
Sanitation 5,660,865 5,660,865
Sewer Operations 27,608,000 27,608,000
Stormwater Operations 5,446,150 5,446,150
Water Operations 18,519,500 18,519,500
CAPITAL IMPROVEMENT PROGRAM 1,807,257 1,807,257
PUBLIC SAFETY
FIRE 23,772,675 23,772,675
POLICE 48,783,034 48,783,034
CITYWIDE ACCOUNTS 6,522,813 6,522,813
CITYWIDE ACCTS-RDA So Pointe 5,416,030 5,416,030
CITYWIDE ACCTS-RDA City Center 6,418,507 6,418,507
OPERATING CONTINGENCY 950,000 950,000
Subtotal $141,398,183 $90,325,212 $34,598,559 $266,321,954
APPROPRIATIONS (cont.)
INTERNAL DEPARTMENT
DEPARTMENT/FUNCTlON GENERAL ENTERPRISE SERVICE TOTALS
DEBT SERVICE
Debt Service 9,768,132 9,768,132
Subtotal $9,768,132 $9,768,132
TOTAL - ALL FUNDS $151,166,315 $90,325,212 $34,598,559 $276,090,086
PASSED and ADOPTED this Sth day of September. 2001.
ATTEST:
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J4bU<<dv-
CITY CLERK
MAYOR
FUNDING APPROVAL:
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
MANAG
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DaI8
EXHIBIT A
GENERAL FUND
Summary of Revenue Adjustments by Category
Category
Ad Valorem
Taxes - City
Ad Valorem
Taxes - RDA
Amount
($744,837)
($162,139)
Intergovernmental ($118,000)
Rents & Leases
Miscellaneous
$ 30,000
$155.000
($839,976)
Description
Reduction due to 0.100 mill decrease to
7.299
Reduction due to 0.1 00 mill decrease to
7.299
Miami-Dade County revised Gas Tax
estimates in early August
Revised estimates from increased
Penrods restaurant revenue
Revised estimates to reflect the new
beach concession contract
General Fund Total Revenue Adjustments
Summary of Expenditure Adjustments by Department
Department
Finance
Mgmt. & Budget
Amount
($38,173)
($2.400)
($40,573)
($54,105)
(Z.157)
($ 56,262)
Human Resources ($17,000)
Description
Elimination of proposed Office
Associate IV to provide clerical support
to the department.
Reduction of travel costs.
Department total
Elimination of vacant Mgmt. & Budget
Analyst.
Reduction of travel costs.
Department total
Reduction of Travel and Training costs.
EXHIBIT A (Continued)
City Clerk
($28,494)
Elimination of proposed full time Media
Specialist position.
($9.000)
Elimination of proposed construction
litigation attorney position.
Reduction in Travel and Dues &
Membership costs.
City Attorney
($118,950)
($127,950)
Department total
Econ. Development ($8,100)
Reduction of Travel and Dues &
Membership costs.
Arts, Culture & Ent. ($7,200)
Reduction of Travel and Dues &
Membership costs.
Code Compliance ($38,000)
Elimination of proposed Code Compliance
Officer for Beachfront Concessions and
Citywide License inspections.
Elder Affairs ($2,000)
Reduction of Travel costs.
Media Relations ($33,820)
Reduction to reflect five editions of proposed
Citywide bilingual newsletter during initial year
(6,000)
(24.706)
Elimination of proposed E-Z Go Workhorse
800 Golf Cart for the Lincoln Rd./Lurnmus
Park areas to be purchased FYOI.
Reduction of Travel and Training costs.
Reduction ofInternal Service Costs.
Parks & Recreation ($4,488)
($35,194)
Department total
Public Works
($45,382)
(3,000)
(45.000)
Elimination of funding for proposed Office
Assoc.V position in Transp./Concurrency
Mgmt. area.
Reduction of Travel and Training costs.
Reduction ofIntemal Service Costs.
($93,382)
Department total
EXHIBIT A (Continued)
(21.762)
Elimination of funding for proposed
reclassification of Officer position to Assistant
Chief of Police position.
Elimination of proposed Data Entry Clerk for
the Records Unit.
Police
($28,100)
($49,862)
Department total
Fire ($15,000)
Elimination of proposed funding for strategic
planning.
Citywide Accounts ($100,000)
(25.000)
Reduction in undesignated contingency to be
used by City Manager to fund
programs/projects as needed
Reduction of streets and streetlights projects
based on revised Miami-Dade County Gas Tax
Revenue estimates received in August 2001.
($125,000)
Department total
(87.937)
Reduction in City contribution to South Pointe
RDA as a result of 0.1 00 mill decrease.
Reduction in City contribution to City Center
RDA as a result of 0.1 00 mill decrease.
Citywide-RDA
($74,202)
($]62.139)
Department total
($839,976)
General Fund
Adjustments
Total
Expenditure
INTERNAL SERVICE FUNDS
Summary of Expenditure Adjustments by Department
Information Tech.
($45,000)
Elimination of proposed IT Specialist II for the
Applications Division.
Property Mgmt.
($24.706)
Elimination of proposed additional Municipal
Service Worker III position for citywide
fountains.
($69,706)
Internal Service Fund Total Adjustments
EXHIBIT B
CITY OF MIAMI BEACH
Proposed Fiscal V.ar 2001102 Budg.t
Propos.d Budget FY 2001 .2002
Proposed Budget Budg.t Revi.ed Revised FY 02 Bud v.
Budg.t Chang.. Reductions Budget Adopted FY 01 Bud
FUNDJDEPARTMENT FY 2001102 @7,399 mill. @O,10mlll. 87,299 mills Inc (Dee)
GENERAL FUND
MAYOR AND COMMISSION $ 1,020,918 $ 1,112,334 $ 91,416 $0 $ 1,112,334 $ 91,416
CITY MANAGER 1,572,161 1,588,107 15,946 0 1,588,107 15,948
FINANCE 2,688,304 3,003,516 315,212 (40,573) 2,962,943 274,639
MANAGEMENT & BUDGET 476,675 615,024 138,349 (56,262) 558,762 82,087
INTERNAL AUDIT 331 ,585 349,587 18,002 0 349,587 18,002
HUMAN RESOURCES 1,356,270 1,678,420 322,150 (17,000) 1,661,420 305,150
CITY CLERK 1,262,643 1,484,214 221,571 (28,494) 1,455,720 193,077
PROCUREMENT 510,608 663,067 152,459 0 663,067 152,459
GRANTS MANAGEMENT 0 183,431 183,431 0 183,431 183,431
CITY ATTORNEY 2,889,856 3,268,298 378,442 (127,950) 3,140,348 250,492
ECONOMIC DEVELOPMENT 928,682 1,001,271 72,589 (8,100) 993,171 64,489
BUILDING 3,262,460 3,753,214 490,754 0 3,753,214 490,754
PLANNING 2,005,227 2,203,866 198,839 0 2,203,866 198,639
ARTS, CULTURE & ENTERTNMEN 378,581 541,620 163,039 (7,200) 534,420 155,839
BASS MUSEUM OF ART 926,808 1,100,869 174,061 0 1,100,869 174,061
NEIGHBORHOOD SERVICES
ADMINISTRATION 0 110,511 110,511 0 110,511 110,511
CODE COMPLIANCE 1,634,624 1,745,920 111,296 (38,000) 1,707,920 73,296
CHILDREN'S AFFAIRS 175,631 196,147 20,516 0 196,147 20,516
LOG CABIN 128,287 139,833 11,546 0 139,833 11,546
ELDER AFFAIRS 68,488 31,598 (36,870) (2,000) 29,598 (38,870)
CIVICALL 0 190,163 190,183 0 190,163 190,163
COMMUNITY RESOURCE MGMT 0 334,452 334,452 0 334,452 334,452
MEDIA RELATIONS 286,715 402,579 115,864 (33,820) 368,759 82,044
COMM DEV.HOMELESS 0 42,292 42,292 0 42,292 42,292
PARKS AND RECREATION 16,815,761 17,360,660 544,899 (35,194) 17,325,466 509,705
PUBLIC WORKS 4,339,040 5,114,849 775,809 (93,382) 5,021,467 682,427
CAPITAL IMPROVEMENT PROGM 1,186,416 1,807,257 620,841 0 1,807,257 620,841
POLICE 45,105,401 48,832,896 3,727,495 (49,862) 48,783,034 3,677,633
FIRE 20,973,158 23,787,675 2,814,517 (15,000) 23,772,675 2,799,517
CITYWIDE ACCOUNTS 6,830,115 6,647,813 (182,302) (125,000) 6,522,813 (307,302)
CITYWIDE ACCT-RDA SO.Poinle 4,742,612 5,490,232 747,620 (74,202) 5,416,030 673,418
CITYWIDE ACCT -RDA City Ctr 5,252,610 6,506,444 1,253,834 (87,937) 6,418,507 1,165,897
OPERATING CONTINGENCY 850,000 950,000 100,000 0 950,000 100,000
SUBTOTAL $ 127,999,816 $ 142,238,159 $ 14,238,543 ($839,976) $ 141,398,183 $ 13,398,567
DEBT SERVICE 9,334,224 9,768,132 433,908 0 9,768,132 433,908
TOTAL GENERAL FUNO $ 137,333,840 $ 1&2,006,291 $ 14,672,451 ($839,976) $ 151,166,31& $ 13,832,475
INTERNAL SERVICE FUNDS
INFORMATION TECHNOLOGY $ 12,472,685 $ 9,210,685 $ (3,262,000) (1) ($45,000) $ 9,165,685 $ (3,307,000)
RISK MANAGEMENT 12,255,164 13,045,839 790,675 13,045,839 790,675
CENTRAL SERVICES 667,779 690,003 22,224 690,000 22,224
PROPERTY MANAGEMENT 5,473,142 6,205,307 732,165 (24,706) 6,180,601 707,459
FLEET MANAGEMENT 8,488,438 5,516,431 (2,972,007) (1) 5,516,431 (2,972,007)
TOTAL INTER SRVC FUNDS $ 39,357,208 $ 34,888,285 $ (4,888,943) ($69,706) $ 34,598,559 $ (4,758,649)
ENTERPRISE FUNDS
CONVENTION CENTERfTOPA $ 12,296,918 $ 13,840,495 $ 1,543,579 $0 $ 13,640,495 1,543,579
WATER OPERATIONS 18,336,000 18,519,500 183,500 18,519,500 183,500
SEVv'ER OPERATIONS 27,075,200 27,608,000 532,800 27,608,000 532,800
STORMWATER OPERATIONS 3,435,000 5,446,150 2,011,150 5,446,150 2,011,150
SANITATION 6,427,692 5,660,865 (766,827) (1) 5,660,865 (766,827)
PARKING 16,522,873 19,250,202 2,727,329 19,250,202 2,727,329
TOTAL ENTERPRISE FUNDS $ 84,093,681 $ 90,325,212 $ 6,231,531 $0 $ 80,325,212 $ 6,231,531
TOTAL ALL FUNDS $ 260,784,729 $ 276,999,768 $ 18,215,039 ($909,682) $ 276,080,086 $ 15,305,357
(1) In the Propo..d FY 2002 Budg.t, C.pltal.xpendltu.... have be.n p.....nted and will b. propos.d foradoptJon a. part ofth. FY 2002
Capital Budg.t, Th... .xpendltu.... were Includ.d a. part of the FY 2001 Adopted Operating Budg.L
CITY OF MIAMI BEACH
NOTICE OF PUBLIC HEARINGS
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NOTICE IS HEREBY given that public hearings will be held by the City
Commission of the City of Miami Beach on Wednesday, September 5,
2001, at the times listed below, in the Commission Chambers, 3rd;
Floor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida. .
at 5:01 p.m.:
A public hearing on the proposed millage rate and budget for Fiscal
Year 2001/02 for the City of Miami Beach.
at 5:02 p.m.:
A public hearing on the proposed millage rate and budget for Fiscal
Year 2001/02 for the Norma,ndy -Shores Local Government
Neigh.borhood Improvement District.
Inquiries concerning this meeting should be direc\ed to the Office. of
Management and Budget at (305) 673-7510.
Robert E. Parcher, City Clerk
City of Miami Beach
Pursuant to Section 286.0105, Fla. Stat., the City hereby advises the
pUblic that: if a person decides to appeal any decision made by the City
Commission with respect to any matter considered at its meeting or its
hearing. . such person must ensure that a verbatim record of the
proceedings is Rlade, which record includes the testimony and evidence
upon which the appeal is to be based. This notice does not constitute
consent by the City for the introduction or admission, of otherwise
inadmissible or irrelevant evidence, nor does it authorize ~hallenge~ 9r
appeals not otherwise allowed by law. "
In accordance with the Americans with Disabilities Act of 1990, persons
needing special accommodation to participate in this _ proceeding
should contact tl1e City Clerk's office. Telephone (305) 673-7411 for
assistance; if hearing impaired, telephone the Florida Relay Service
numbers, (800) 955-8771 (TOO) or (800) 955-8nO (VOICE), for
assistance.
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami~beach.f1.us
COMMISSION MEMORANDUM
SUBJECT:
Mayor Neisen Kasdin and DATE: September 5, 2001
Members of the City Commission
Jorge M. Gonzalez \, ,,/'
City Manager U U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ADOPTING TENTATIVE BUDGETS
FOR THE GENERAL, ENTERPRISE, AND INTERNAL SERVICE FUNDS
FOR FISCAL YEAR 2001/02 SUBJECT TO A SECOND PUBLIC HEARING
SCHEDULED AT 5:01 P.M., FRIDAY, SEPTEMBER 21, 2001.
TO:
FROM:
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution which
establishes tentative budgets for the General, Enterprise, and Internal Service Funds for Fiscal Year
(FY) 2001/02.
PROCEDURE
As outlined in the companion Agenda Item R7Al, Florida Statutes 200.065 specifies the manner
in which budgets are adopted. First, the tentative millage rate for both the general operating and debt
service is adopted, then immediately thereafter, tentative budgets by fund are adopted. The attached
Resolution adopting tentative budgets for the General, Enterprise, and Internal Service Funds for
Fiscal Year 2001/02 is therefore presented to you at this time for adoption.
ANALYSIS
On July 21,2001, the Administration released a Proposed Budget totaling $142,238,159 for the
General Fund balanced with 7.399 mills, exclusive of debt service. This millage maintained current
basic service levels, funded operational costs for projects expected to be completed during FY 2002,
and funded $3.6 million of enhanced service levels. These enhancements included: funding for
additional personnel in the Information Technology Department to enable implementation and
maintenance of new and existing computer systems, an additional lifeguard location, a regular
bimonthly bilingual newsletter to be sent to all residents, additional support staff in various
departments, as well as enhanced services in the areas of Parks and Recreation and Neighborhood
Services to maintain new facilities and services that have come on line.
AGENDA ITEM -.Rl Ad-
DATE '1- ~--O f
Adopting Tentative Budgets - FY 2001/02
Page 2
September 5, 2001
Subsequent to the release of the Proposed FY 2001/02 Budget, the Commission at its July 25, 2001
meeting reduced the proposed tentative operating millage from 7.399 to 7.299 mills and requested that
the Administration return with adjustments in the proposed budget to achieve the reduction in millage.
This decrease in millage reduces the General Fund Budget by $744,837 and the RDA budget by
$162,139. In addition, Miami-Dade County revised their Gas Tax revenue estimates in early August
which resulted in a revenue decrease of $118,000 which coupled with a $185,000 increase in
projected revenues resulted in a total General Fund budget reduction of $839,976.
During August, the Administration met and discussed each of the proposed new or increased service
levels included in the Proposed FY 2002 budget. Additionally, the Assistant City Managers were
asked to meet with individual department directors to review each proposed current service level
budget with the goal of identifying possible reductions which had the least impact on service delivery.
Such items were recommended for elimination from the budget. All budget adjustments reduced "new
or increased service levels" except for approximately $110,000 to specific operating line items which
have historically remained unspent. The Sununary of Adjustments below identifies the adjustments
to revenues and the recommended decreases in expenditures to achieve the reduction to 7.299 mills.
SUMMARY OF ADJUSTMENTS (REVENUES AND EXPENDITURES):
GENERAL FUND
Revenues
Ad Valorem Taxes - City
Ad Valorem Taxes - RDA
Intergovernmental
Rents & Leases
Miscellaneous
TOTAL DECREASE
Expenditures
Finance
Management & Budget
Human Resources
City Clerk
City Attorney
Economic Development
Arts, Culture & Entertainment
Code Compliance
Elder Affairs
Media Relations
Parks & Recreation
Public Works
Police
Fire
Citywide Accounts
Citywide Accounts-RDA
TOTAL DECREASE
Change
($744,837)
( 162,139)
( 118,000)
30,000
155.000
($839,976)
Change
($ 40,573)
(56,262)
(17,000)
(28,494)
(127,950)
(8,100)
(7,200)
(38,000)
(2,000)
(33,820)
(35,194)
(93,382)
(49,862)
(15,000)
(125,000)
(162.139)
($839,976)
Adopting Tentative Budgets - FY 2001102
Page 3
September 5, 2001
INTERNAL SERVICE FUNDS
Revenues
Information Technology
Property Management
TOTAL DECREASE
Chane:e
($ 45,000)
(24.706)
($69,706)
Expenditures
Information Technology
Property Management
TOTAL DECREASE
Change
($ 45,000)
(24.706)
($69,706)
The Attached Exhibit A provides a description of each adjustment to revenue and expenditures.
Additionally on Exhibit B we have included a chart which provides a comparison by Fund and
Department of the following items: 1) Original FY 2001102 Proposed Budget at 7.399 mills including
increases to both current and enhanced service levels; 2) The impact of the millage reduction to 7.299
mills; 3) The Revised FY 2001102 budget at 7.299 mills, and 4) The current FY 2000/01 Adopted
Budget.
CONCLUSION
The Administration recommends adoption of the attached Resolution which incorporates the revisions
discussed above and establishes tentative budgets for General, Enterprise, and Internal Service Funds
for Fiscal Year 2001102, subject to a second public hearing scheduled at 5:01 P.M., Friday, September
21,2001.
J~~