98-22951 RESO
RESOLUTION NO. 98-22951
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A SUPPLEMENTAL
JOINT PARTICIPATION AGREEMENT (JPA) NO.2 BETWEEN THE
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT)
AND THE CITY OF MIAMI BEACH, FOR THE ELECTROW A VE
PROJECT; SUCH SUPPLEMENTAL JPA BEING REQUIRED BY FDOT
ORDER TO MAKE OFFICIAL A $300,000 INCREASE IN THE STATE
SHARE OF THE OVERALL PROJECT FUNDING; SUCH ADDITIONAL
STATE CONTRIBUTION BEING ALREADY INCLUDED IN THE FISCAL
YEAR 1998-99 ELECTROWAVE OPERATING BUDGET, WHICH WAS
APPROVED AND FUNDS APPROPRIATED BY RESOLUTION NO. 98-
22885, OF SEPTEMBER 9, 1998.
WHEREAS, on June 20, 1996, Resolution No. 96-22017 approved a Joint Participation
Agreement (JPA) between the Florida Department of Transportation (FDOT) and the City of Miami
Beach, establishing a two-year funding package, in the amount of$3.51 million, for the 1996-97 and
1997-98 capital and operating needs of the City's Electrowave Circulator Shuttle Project; and
WHEREAS, this $3.51 million JPA included City Resort Tax, State, and other funds; and
WHEREAS, on October 3, 1996, a Supplemental JPA No.1, in the amount of$3,712,254
was issued by FDOT to reflect the inclusion of an additional $202,254 in City Resort Tax funds for
the purchase of one additional shuttle vehicle, as ratified by Resolution No. 97-22279; and
WHEREAS, a Supplemental JPA No.2, in the amount of $4,382,754, needs to be executed
to reflect the inclusion of $670,500 in new funds, $300,000 of which being from FDOT; and
WHEREAS, through Resolution No. 98-22885, of September 9, 1998, the City approved
the FY 1998-99 Electrowave Operating Budget, which already includes all new funds, above
mentioned; and
WHEREAS, the JP A and its Supplements are overlapping documentation required by State
rules.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve and authorize the Mayor and City Clerk to execute the attached Supplemental
Joint Participation Agreement (JPA) No.2 between the Florida Department of Transportation
(FDOT) and the City of Miami Beach, for the Electrowave Project; such Supplemental JP A being
required by FDOT in order to increase the State's share ofthe overall project funding by $300,000;
such additional State contribution being already included in the Fiscal Year 1998-99 Electrowave
Operating Budget, which was approved and funds appropriated by Resolution No. 98-22885, of
September 9, 1998.
PASSED AND APPROVED this the 4th day of
November
, 1998.
f~~
MAYOR
ATTEST:
_{lr;br P ~M~
CITY CLERK
APPROVED AS TO
FORM & lANGUAGE
& FOR EXECUTION
aJ
~M1I~
If-{ Attorney
lD/2-7/0i
I Date
~ITY OF MIAMI BEACH
ITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
tp:\\ci.miaml-beach. f1.us
TO:
FROM:
SUBJECT:
COMMISSION MEMORANDUM No.l <../ J - 9 ~
Mayor Neisen O. Kasdin and
Members of the City Commission
./(
Sergio Rodriguez //!-/i .: 1'_
...-r '
City Manager "~,~i
DATE: November 4,1998
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A SUPPLEMENTAL
JOINT P ARTICIP A TION AGREEMENT (JP A) NO.2 BETWEEN THE
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT)
AND THE CITY OF MIAMI BEACH, FOR THE ELECTROW AVE
PROJECT; SUCH SUPPLEMENTAL JP A BEING REQUIRED BY FDOT
IN ORDER TO MAKE OFFICIAL A $300,000 INCREASE IN THE STATE
SHARE OF THE OVERALL PROJECT FUNDING; SUCH ADDITIONAL
STATE CONTRIBUTION BEING ALREADY INCLUDED IN THE FISCAL
YEAR 1998-99 ELECTROWAVE OPERATING BUDGET, WmCH WAS
APPROVED AND FUNDS APPROPRIATED BY RESOLUTION NO. 98-
22885, OF SEPTEMBER 9, 1998.
ADMINISTRA TION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
This item is submitted to satisfy record-keeping requirements of the Florida Department of
Transportation (FDOT), which is contributing an additional $300,000 in State funds to the
ELECTROWA VE Project. ..N2 further appropriation of Resort Tax funds is being requested from the
City, which, by Resolution No. 98-22885, already approved the $1.611 million FY 1998-99
ELECTROWA VE Operating Budget. The budget funding packet includes the new $300,000 State
contribution, being ratified by this item.
As a requirement of its funding process, FDOT maintains a Joint Participation Agreement (JPA)
with the City for the ELECTROWAVE Project, which JPA is supplemented whenever funding for
the overall project is increased and/or the reimbursement formula is adjusted, as it did this year. A
history of the JPA for the ELECTROWA VE Circulator Shuttle Project follows:
06/20/96
The Original JP A at $3.51 million for capital and operating expenses to be incurred
by the shuttle project in 1996-97 and 1997 -98, was approved by City Resolution
AGENDA ITEM C 1 ..B
DATEJ (-y--~g
No. 96-22017. This funding packet included City Resort Tax, State, and grant
funds, plus a Florida Power & Light donation of battery charging equipment.
10/03/96
A Supplemental JP A #1 added $200,000 in additional City Resort Tax funds to
purchase one additional shuttle vehicle (the 7th). This change brought the total
2-year funding packet up to $3,712,254, as ratified by Resolution No. 97-22279.
Presently
This Supplemental JPA #2 adds $300,000 in new State funds (as well as $370,500
in new local and grant funds) to the ELECTROWA VE Project, which new funds are
already included in the 1998-99 Budget, approved by Resolution No. 98-22885. The
revised total 3-year JPA funding packet is now $4,382,754.
ANAL YSIS
This item is required by FDOT for its records. It is essential that the following be understood:
1. FDOT works within the constraints of a multi-year State funding packet for the
ELECTROWA VE Project; and
2. Supplemental JP A #2 officially approves the State's new contribution, in the amount of
$300,000, toward the approved 1998-99 Operating Budget, bringing FDOT's total 3-year
contribution up to $1.6 million; and
3. On September 9, 1998, Resolution No. 98-22885 approved the ELECTROWAVE Operating
Budget, which already includes the new State, City, and grant contributions, as well as
carry-over funds needed for the shuttle service to operate during FY 1998-99; and
4. No further action is being required of the City Commission beyond approving this State-
required Supplemental JP A #2, which is herein attached.
The term of the Supplemental JPA #2 begins November 1, 1998, and ends January 20, 2001. All
project-related costs must be incurred by the ending date and billed to FDOT within 120 days.
CONCLUSION
Approval of the Supplemental JP A #2 is recommended and requested by FDOT for its records. This
funding is an essential component of the 1998-99 ELECTROWA VE Operating Budget, and requires
approval by the City Commission.
SR/c&AJ
Attachments
(ewsjpa#2)aj
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT # 2
FORM 725-030-07
PUBLIC TRANSP ADMIN
OGC - 07/94
Page 1 0 f5
Job No: 87098-3841/3844
SAMAS Approp: 088774-99
SAMAS Obj.: 790004
Org. Code: 55062020629
Vendor No.: F596000372005
Fund: 010
Function: 631
Federal No: n/a
Contract No: AD 666
WPI No: 6810341
f'C--
THIS AGREEMENT, made and entered into this 2!J:::day of
JJ[)tJ~
-
199fY'
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter
referred to as the Department, and the CITY OF MIAMI BEACH
1700 Convention Center Drive. Miami Beach. FL 33139
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 20
entered into a Joint Participation Agreement; and
of JUNE
1996
WHEREAS,the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment "A" for a total
Department Share of $1.600.000
NOW, THEREFORE TIllS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow from
each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended and supplemented
as follows:
1.00 Project Description: The project description is not amended.
FORM 725-030-07
PUBLIC TRANSP ADMIN
OGC - 07/94
Page 2 of5
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased/decreased by $750.500
bringing the revised total cost of the project to $4.462.754
Paragraph 4.00 of said Agreement is increased/decreased by $300.000
bringing the Department's revised share in the project to $1 600.000
3.00 Amended Exhibits:
Exhibit(s) A.B C
of said Agreement-rs-(are) amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement is amended. Proiect completion time is extended to January 20. 2001.
All proiect related costs must be incurred by the endin~ date and billed to the Department within 120 days.
FORM 725-030-07
PUBLIC TRANSP ADMIN
OGe - 07/94
Page 3 of 5
WPI NO. 6810341
JOB NO. 87098-3841/3844
Contract No. AD 666
Agreement Date -il- 20 - 'i Y
Except as hereby modified, amended or changed, all other terms of said Agreement dated
June 20. 1996 and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first above
written.
BY:
1(1/
DATE FUNDING APPROVED BY COMPTROLLER
(SEE ATTACHED ENCUMBRANCE FORM)
AGENCY
APPROVED AS TO
FORM & lANGUAGE
& FOR EXECUTION
APPROVED AS TO FORM, LEGALITY
Neisen Kasdin
....
, L -%00 -frrtJ
TITLE:
Mayor
~ r fCLLcL--
Robert Parcher, City Clerk
ATTEST:
Director. Planning & Programs. District Six
TITLE
~/$~-L
/ () /1-{) /1I/
, IDote
FORM 725-030-07
PUBLIC TRANSP ADMIN
OGC - 07/94
Page 4 of5
WPI NO. 6810341
JOB NO. 87098-3841/3844
Contract No. AD 666
Agreement Date NOV 2 0 1998
A TT ACHMENT "A"
. SUPPLEMENTAL AGREEMENT
This Attachment forms an integral part of that certain Supplemental J oint Participation Agreement between the State
of Florida, Department of Transportation and the CITY OF MIAMI BEACH
1700 Convention Center Drive. Miami Beach, FL 33139
dated June 20. 1996
DESCRIPTION OF SUPPLEMENT (Include justification for cost change): This Agreement increases Department funding
by $300.000 to a total of $1.600.000.
I.
Project Cost:
As approved
As amended
Net Change
Capital Acquisition
(7 Electric Vehicles)
Operating Expenses
Marketing
Administration
Contingency
$1,416,497
$1,796,580
$ 60,000
$ 102,492
$ 336,685
$1,408,143
$2,555,434
$ 60,000
$ 102,492
$ 336,685
$ (8,354)
$ 758,854
o
o
o
$3,712,254
$ 4,462,754
$ (80,000)
$ 750,500
$ (80,000)
Less: Advertising Revenue:
Total Project Cost
$3,712,254
$4,382,754
$ 670,500
II. Fund Participation:
Local
Cash-CMB (Res. #96-21894(Annual Appropriation)
Cash-CMB (One-Time Capital Contribution)
Cash-CMB (Res. # 98-22885)
Less: Advertising Revenue
Subtotal (54.08%)
$1,300,000
$ 712,254
$ 438,000
$ (80,000)
$2,370,254
Other
Florida Power & Light Donation (Charging Unit)
Florida Power & Light Donation (Technical Ass!.)
Clean Cities Coalition Grant
ICLEI
Subtotal (9.41 %)
$ 150,000
$ 50,000
$ 200,000
$ 12,500
$412,500
Maximum Department Participation
Transit Corridor Development (DS)
Service Development (DDR)
Service Development (DS)
Subtotal (36.51 %)
$ 650,000
$ 650,000
$ 300,000
$1,600,000
Total Net Project Cost
(100%)
$4,382,754
<'0 RM 725 -030-07
PUBLIC TRANSP ADMIN
OGC - 07/94
Page 5 of5
WPI NO. 6810341
JOB NO. 87098-3841/3844
CONTRACT NO. AD666
Agreement Date MeV 20 1998;
EXHIBIT "C"
(GENERAL - with Safety Requirements)
This exhibit forms an integral part of that certain Joint Participation Agreement between the State of
Florida Department of Transportation and the CITY OF MIAMI BEACH
1700 Convention Center Drive. Miami Beach. FL 33139
dated June 20.1996
Reference statutes as applicable.
Mark the required Safety submittal or provisions for this agreement if applicable.
Safety Requirements
X Bus Transit System - In accordance with Florida Statute 341. 061, and Rule Chapter 14-90, Florida
Administrative Code, the Agency shall submit, and the Department shall have on file, an annual safety
certification that the Agency has adopted and is complying with its adopted System Safety Program Plan
pursuant to Rule Chapter 14-90 and has performed annual safety inspections of all buses operated.
Fixed Guideway System - (established) In accordance with Florida Statute 341.061, the Agency shall
submit, and the Department shall have on file, annual certification by the Agency of compliance with its
System Safety Program Plan, pursuant to Rule Chapter 14-55.
Fixed Guideway System - (new) In accordance with Florida Statute 341.061, the Agency shall submit a
certification attesting to the adoption of a System Safety Program Plan pursuant to Rule Chapter 14-55.
Prior to beginning passenger service operations, the Agency shall submit a certification to the Department
that the system is safe for passenger service.
Exhibit "c"
Revision to Project Budget/Department Reimbursement
Prior to implementation of a fare collection system, the Agency shall submit a revised Project Budget for approval to the
Department.
RECYCLED PAPE_
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 03/98
------------------------------------------------------------------
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RUSH
Reason for RUSH :
Advertise
Award LOA
New Addition
Supplemental #2
Contract # AD 666___ Contract Type
Vendor Name City of Miami Beach___
Has Written/Verbal Approval from a
been received N/A Yes No
Fed Agmt Amt_O State Funds$300,000__ Local Funds$300,000
Beginning date of this Agmt: 11/01/98 (Must be after fund approval)
Ending date of this Agmt: 01/20/01(Estimate if necessary)
Execution date of this Agmt: __/__/__(Only on original agreements)
Has work been authorized to begin? Yes X No
Have standard financial provisions been altered by contract terms?
Yes X No If so, show Revision date:
Does this agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? Yes X No
(Needed by
/
/____ (date))
(Letting Date)
X Supplemental
Court Order
Termination/Cert of Comp
Renewal Correction
Overrun
AH Method of Procurement
Vendor ID F596000372005
Participating Federal Agency
G
******************************************************************
Brief Description of Work/Comments: Supplemental # 2
Provide additional operating assistance for Electrowave project.
WPI 6810341
******************************************************************
ORG-CODE *EO * OBJECT * AMOUNT
(FISCAL YEAR)
*FIN PROJ or JOB # *FCT
(FUND) alpha
------------------------------------------------------------------
------------------------------------------------------------------
55 062020629 *11 * 790004 * $300,000_____ * 87098384150
(98/99) (ds)
*631
55 xxxxxxxxx *xx * xxx xxx * $
(xx/xx)
* xxxxxxxxxxx
(xxxx)
*xxx
55 xxxxxxxxx *xx * xxxxxx * $
(xx/xx)
* xxxxxxxxxxx
(xxxx)
*xxx
TOTAL AMOUNT * $300,000 *
Originator:_Ed Carson DATE SENT: 09Sept98 PH/SC: 452-5911__
E-mail USERID(s) PT629EC
******************************************************************
TO BE COMPLETED BY OFFICE OF COMPTROLLER
******************************************************************
BUDGET ENTITY 5590
WORK PROGRAM VERIFICATION
ALLOTMENT 2,116,836.00
CI S02 6S LINE 0003
FUNDS APPROVED BY JOHN FAIN
FOR THOMAS F. BOYD, CPA, COMPTROLLER
CATEGORY
__N/A
YEAR 99
088774-99
DATE CHECKED 9/10/98
DATE:
9/16/98
******************************************************************