2001-24596 RESO
RESOLUTION NO. 2001-24596
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA APPROPRIATING $170,062 FROM THE
GENERAL FUND UNDESIGNATED FUND BALANCE, AND AWARDING A
CONTRACT TO SOUTHERN COAST ENTERPRISES, INC., IN THE
AMOUNT OF $160,062, TO INCLUDE A CONTINGENCY FEE OF $10,000;
SHOULD A REQUIREMENT EXIST TO PROVIDE ADDITIONAL WORK
FOR UNFORESEEN CONDITIONS; PURSUANT TO INVITATION TO BID
NO. 23-00/01, FOR THE SUPPLY AND INSTALLATION OF A
MAINTENANCE COATING SYSTEM FOR THE POLICE STATION ROOF.
WHEREAS, the City has identified a requirement for the application of a urethane
maintenance coating system to cover approximately 28,000 square feet of existing concrete decks
and to provide an acrylic coating system to approximately 13,000 square feet of existing walls, for
the Police Station roof; and
WHEREAS, the City issued Invitation to Bid No. 23-00/01 for the supply and installation
of a maintenance coating system for the Police Station roof; and
WHEREAS, two-hundred-eighty-five (285) bid notices, and fifty-seven (57) sets of
specifications for Bid No. 23-00/01 were issued, resulting in the receipt of five (5) bids, two of
which were responsive; with the lowest bid of $112,000 from Inclan Painting Corp., determined
to be non-responsive, and the second lowest bid, of $160,062 from Southern Coast Enterprises,
Inc. deemed as the lowest responsive and best bid; and
WHEREAS, the City must appropriate $170,062 for this project from the General Fund
Undesignated Fund Balance to award a contract to Southern Coast Enterprises, Inc. for $160,062,
and to include a contingency fee of $10,000, should a requirement exist to provide additional work
for unforeseen conditions; and
WHEREAS, the City Manager has reviewed the administration's recommendation for the
contract award to Southern Coast Enterprises, Inc. and concurs with this recommendation.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein authorize the Administration to appropriate $170,062 from the General Fund
Undesignated Fund Balance and award a contract to Southern Coast Enterprises, Inc. for
$160,062, and to include a $10,000 contingency fee, should a requirement exist to provide
additional work for unforeseen conditions; pursuant to Bid No. 23-00/01 for the supply and
installation of a maintenance coating system for the Police Station roof.
PASSED and ADOPTED this 20th day of septe1/ll-me , .
ATTEST: APPROVED AS TO ~
nt1... v n A J. FORM & LANGUAGE MA R
~O r~ & FOR EXECUTION
CITY CLERK
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.fl.us
COMMISSION MEMORANDUM
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
DATE: September 20, 2001
FROM:
Jorge M. Gonzalez
City Manager
J~
SUBJECT: A Resolution of the Mayor and City Commission of the City of Miami Beach,
Florida Appropriating $170,062 from the General Fund Undesignated Fund
Balance, and to Award a Contract to Southern Coast Enterprises, Inc. in the
Amount of $160,062, and to include a Contingency Fee of $10,000, Should a
Requirement Exist to Provide Additional Work for Unforeseen Conditions,
Pursuant to Bid No. 23-00/01 for the Supply and Installation of a Maintenance
Coating System for the Police Station Roof.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BID AMOUNT AND FUNDING
$170,062
Funding is available from the General Fund Undesignated Fund Balance.
ANALYSIS
The scope of work requires the application of a urethane maintenance coating system to cover
approximately 28,000 square feet of existing concrete decks over the City of Miami Beach Police
Station. This application will consist of a twelve (12) Year Water Intrusion Warranty with no
exclusions for ponding water. Additionally, the work will include the application of an acrylic
coating system to approximately 13,000 square feet of existing walls, which will include a ten (10)
Year Water Intrusion Warranty.
The contractor will supply all labor, materials, equipment and supervision necessary for completing
this work, in accordance with the bid specifications. The contractor will be substantially completed
with the work within forty-five (45) calendar days, and the entire work will be completed within
sixty (60) calendar days after the issuance of the notice to proceed. Contractor will provide
Performance and Payment Bonds each in the amount of one-hundred (100%) percent of the contract
pnce.
AGENDA ITEM
t7a
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DATE
Budget
Bid No. 23-00/01
Page Two
September 20, 2001
ANALYSIS (Continued)
Invitation to Bid No. 23-00101 was issued on March 13,2001, with an opening date of June 15,
2001. A non-mandatory pre-bid conference and site inspection was held March 272001, which
resulted in several questions regarding the scope of work required, so that the work would be
covered under the required manufacturer warranties. This resulted in a subsequent site visit, which
was held on May 30, 2001. At this site visit the required scope of work was discussed and clarified
by the Property Management Division. The decision was also made at that time, to include the Crime
Lab Roof, to the scope of work, which consisted of an additional 1,536 slf of the maintenance
coating system be provided. This information resulted in the issuance of another Addendum.
(Addendum #7)
DemandStar.com issued bid notices to two-hundred-eighty-five (285) prospective bidders, resulting
in fifty-seven (57) vendors requesting bid packages, which resulted in the receipt of five (5) bids.
The lowest bid was received from Inclan Painting, Corp., however when the Procurement Division
requested a clarification of their bid, regarding the proposed product to be used for this project,
Inclan Painting Corp. submitted "or Equals" on three different occasions. On each product submittal,
the proposed product either did not come with the requested twelve (12) 1 ten (10) year warranty,
and/or the submitted product does not have "Dade County Product Approval" for this type of roofmg
project, therefore a permit cannot be pulled by the Contractor.
The next lowest bid was a responsive bid received from Southern Coast Enterprises, Inc. References
have been checked, and this Contractor comes highly recommended. The information provided,
indicates that this contractor has been in business for over seven years as a General Contractor, and
provides quality work and completes all jobs within the required completion dates.
Based on this analysis, the City recommends that the contract be awarded to the lowest and best
bidder, Southern Coast Enterprises, Inc.
Bid No. 23-00/01
Page Three
September 20, 2001
BID TABULATION
Item Description Inclan Murton Roofing Southern Preventive Advanced
Painting Corporation Coast Ent. Maintenance Roofing, Inc.
Services
A Lump Sum $108,500 $118,880 $155,300 $177,400 $192,825
Add Alternate 1 Omitted
(Crime Lab Roof) Omitted
B $3,500.00 $4,762.00 $3,750.00
GRAND TOTAL $112,000 $118,880 $160,062 $181,150 $192,825
JM~I
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