2009-27144 ResoRESOLUTION NO. 2009-27144
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, RECOMMENDING THE MIAMI-
DADE COUNTY SUPERVISOR OF ELECTIONS RELOCATE THE
APPLICABLE MIAMI BEACH POLLING PLACES FOR THE NOVEMBER
3, 2009 GENERAL ELECTIONS.
WHEREAS, at the request of Vice-Mayor Diaz, the Miami-Dade County Supervisor of
Elections, Chief Deputy Supervisor of Elections, and City of Miami Beach staff met to review the
polling precincts, to discuss concerns with the current location of voting precincts at City Fire
Stations. As a result, the Miami-Dade County Elections Department submitted a list of revised
polling precincts for the City's review and consideration;
WHEREAS, at the June 3, 2009 City Commission Meeting, the item was referred to the
Neighborhoods/Community Affairs Committee; where the item was discussed at the June 17,
2009 Committee meeting; and
WHEREAS, at the July 15, 2009 City Commission Meeting, the Mayor and City
Commissioners approved the recommendation from the Neighborhoods Community Affairs
Committee regarding Miami Beach Polling Place Relocations; and
WHEREAS, the following polling locations list is to be recommended to the Miami-
Dade Elections Department:
1) Precinct 41, located at Miami Beach Fire Station No. 1, to be relocated to Precinct 46
located at South Shore Community Center;
2) Precinct 44, temporarily located at The Savoy Hotel, to be relocated to South Pointe
Park Community Center;
3) Change Miami Beach Hispanic Community Center, from Precinct 19 to Precinct 18;
4) Change Normandy Park and Pool from Precinct 18 to Precinct 19;
5) Precinct 39, Fire Station No. 1, to be relocated to Precinct 36 at Flamingo Park Boys
and Girls Club;
6) Precinct 21, to be relocated to the Ronald W. Shane Center, if the Elections
Department. deems this to be a suitable facility.
NOW THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA hereby approves and authorizes
the City Clerk to transmit this Resolution to the Miami-Dade County Supervisor of Elections
recommending the above changes in polling precincts locations.
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PASSED AND ADOPTED THIS 15th day of July, 2009.
ay r Matti Herrera Bower
ATTEST
~fZtiit~ G:~L~~'~l
Robert E. Parcher,
City Clerk
APPROVED AS TO
FORM & LANGUAGE
FOR XECUTION
< ~ z~ D4
\ i rney Date
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Recommending
The Miami-Dade Coun Su rvisor Of Elections Relocate The A livable Miami beach Pollin Places.
Ke Intended Outcome Su orted:
Supports multiple KIO's.
Supporting Data (Surveys, Environmental Scan, etc.j:
Issue:
Shall the City Commission approve the resolution?
Attachment "A") for the City's review and consideraUOn
At the June 17, 2009 Neighborhoods/Community Affairs Committee meeting, the list was considered and the
following actions were approved by the Committee:
1. Relocate Precinct 41 (MB Fire Station #1) to Precinct 46 (South Shore Community Center)
2. Relocate Precinct 44 (temporarily at the Savoy Hotels) to South Pointe Park Community Center
3. Relocate Precinct 15 to either Normandy Park and Pool (old precinct 181o new precinct 19) depending on the
Election Department Analysis to determine if the Normandy Park and Pool can support both Precincts 15 and
Precinct 19, otherwise move Precinct 15 to the North Shore Park Youth Center. Commissioner Libbin to
wntact Shane Water Sports to see if can be used as a voting precinct.
4, Change Miami Beach Hispanic Community Center from Precinct 19 to Precinct 18.
5. Change Normandy Park and Pool from Precinct 18 to Precinct 19.
6. Relocate Precinct 39 (MB Fire Station #1) to Precincl36 (Flamingo Park Boys and Girls Club)
It should be pointed out that the July 7 letter from Ms. Smith indicates that after their analysis regarding relocating
precinct 15 it is their recommendation to relocate the precinct to the North Shore Park Youth Center, however the
most desirable location would be the Shane Water Sports Center.
The Administration recommends the City Commission review, and if in agreement, approve the precinct changes and
authorize the Administration to transmit the recommendation to the Miami-Dade County Elections Department.
Advisory Board Recommendation:
Neighborhoods/ Community Affairs Committee meeting of June 17
Financiallnformation: _ _ __
Source of Amount Account
Funds: q __ _
2 _ --- - -
OBPI Total
Financial Impact Summary:
Ci Clerk's Office Legislative Tracking:
_-
Robert Parcher
Si n-Offs:
Departm~7ent Director istant City Manager City Manager
TWGENDA12009Wu1y 15U2egulanPolling Precinct thanges.sum,doc
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m M l AM I B EAC H AGENDA ITEM ~~~
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Cily of Miami Beach, V00 : onventico Centa• give, M~om~ Baac~, Flo~ido 33 ~ 39, www. ^.iu°ibeuch0 cov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manage ~~
LATE: July 15, 2009
~,
~,
sus~ECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA RECOMMENDING THE MIAMI-
DADE COUNTY SUPERVISOR OF ELECTIONS RELOCATE THE
APPLICABLE MIAMI BEACH POLLING PLACES.
The Administration recommends the City Commission review, and if in agreement, approve the
precinct changes and authorize the Administration to transmit the recommendation to the
Miami-Dade County Elections Department.
BACKGROUND:
On Wednesday, May 6, 2009, at the request of Commissioner Diaz, Mr. Lester Sola, Miami-
Dade County Supervisor of Elections, Ms. Tara Smith, Chief Deputy Supervisor of Elections,
Ms. Hilda Fernandez, Assistant City Manager, and Bob Parcher, City Clerk, met to review Miami
Beach's polling precincts. This meeting was requested by Commissioner Diaz to discuss his
concerns with the current location of voting precincts at City Fire Stations. As a result of this
meeting, the Miami-Dade County Elections Department submitted a list of revised polling
precincts (see Attachment `A") for the City's review and consideration.
At the June 3, 2009 City Commission Meeting, the item was referred to the Neighborhoods/
Community Affairs Committee for discussion.
At the June 17, 2009 NeighborhoodslCommunity Affairs Committee meeting, the list was
considered and the following actions were approved by the Committee:
1. Relocate Precinct 41 (MB Fire Station #1) to Precinct 46 (South Shore Community Center)
2. Relocate Precinct 44 (temporarily at the Savoy Hotels) to South Pointe Park Community
Center
3. Relocate Precinct 15 to either Normandy Park and Pool (old precinct 18 to new precinct
19) depending on the Election Department Analysis to determine rf the Normandy Park
and Pool can support both Precincts 15 and Precinct 19, otherwise move Precinct 15 to
the North Shore Park Youth Center. Commissioner Libbin to contact Shane Water Sports
to see if can be used as a voting precinct.
4. Change Miami Beach Hispanic Community Center from Precinct 19 to Precinct 18.
5. Change Normandy Park and Pool from Precinct 18 to Precinct 19.
6. Relocate Precinct 39 (MB Fire Station #1) to Precinct 36 (Flamingo Park Boys and Girls
Club)
Committee members present for the discussion included Commissioners Jerry Libbin, Victor
Diaz, and Ed Tobin. Commissioner Deede Weithorn was also present. Motions were made to
forward these changes to the Commission for their consideration.
Commissioner Libbin voted "no" on each of the items because he did not have enough
information and requested that Miami-Dade County Elections Department provide the
information below on any precinct that has changed locations more that twice in the last four (4)
municipal elections (8 years), and on several precincts that have not relocated:
Number of Registered voters
Number of voters who have voted at the precinct
Number of voters who vote absentee or early voted.
Attached, for your perusal is the July 7, 2009 letter from Ms. Tara C. Smith, Chief Deputy
Supervisor of Elections, Miami-Dade Elections Department, providing the information requested
at the June 17, 2009 Neighborhoods/Community Affairs Committee Meeting (Attachment "B").
It should be pointed out that the July 7 letter from Ms. Smith indicates that after their analysis
regarding relocating precinct 15 it is their recommendation to relocate the precinct to the North
Shore Park Youth Center, however the most desirable location would be the Shane Water
Sports Center.
As you are aware, only the Supervisor of Elections can designate or approve locations. Should
the Commission wish to do so, they can formally "recommend" these changes to the Supervisor
of Elections.
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T:'•AGENDA'4009'July 151RegWat•Y0~'.ing Pretinct changesmem.tloc
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MIAMI - DADE COUNTY
City of Miami Beach with Precincts and Polling Places
INTERNAL USE
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~.~„ Robert ParCher, City Clerk
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~,,,,,,, ~,,,,~~„ 1700 Convention Center Urive
;~,,,,,,,,,~,F,,,,,,, Miami Beach, FL 33139
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., "..,.. ~.,,,r.,,,,,rWei,.,v., Re: Miami Beach Polling Plaoe Relocations
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.e1m011'At NM1n A,,YI,(r Dear Mc Parches
-,"„",,,,,,,,,,,,~ It w;rs a plaasdre meeting with yo, ;;n L!ay 6 20G9 to discuss polling locations within the Ciry
~„,,,,,,,,,,.,,~„ of nbsmi Oeach. During Mis sheeting, mere was a healthy level of discussion concerning
,
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m".n ee.,mw van~US pa:'ling IOCatbn9 and the pOSSibilay Cf mek:ng 90rne adfllalmemS mOVing fofwafd (hat
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, regw~ec some furtherresearch- Please find babes a summary of ow findings.
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Relocare Precinct 39 (Miami 8eaeh Flre Stetfon # 1) to Precinct 38
,,
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r"°''^° "•'° • The Department finds that relocating Precinct 39 to Precinct 36, currendy located al Flarnufgo
r^""°^ ^" Park, is lrx s:r:au to accommodate two separate precincts m the same facility iuorn
-"'P"r°""'""°~ `~ PJtematively the precinct may bB treated as asame-board, where one eledbn board serves
"`^"'""~""'"""'^`~"~"""' both orecinc!s. If a acme board Is seated, the number of registered voters assigned to
r"""'r"°""" "^°`^ Ftamingu Park would increase to 3,"L'39. Please advise If :his re{ocadon is approved by the
`""° ° City of Miami Beach.
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""°"i s°"1tl^~"""" ^' Relocate Precinct 41 (Mlam! Basch Flre StaHOn # J) ro Precinct 4d
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The Oepertment finds that Precinct 41 can be rebwted to Precinct 46, currently boated at
. the South Shore Community Center South Shore Community Center of`ers a total of 2.600
,., . square feet that will accommodate both precincts comfortably. Please note that both
,
,,,
,,
,,,,,,, precincts ere currently out of boundaries and would remain out o' boundanes with this
, , ,
,
,
,,,,,,„,,,.,,,,, relocation. The tlsstance from the Fire Station to South Shore Community Center is one
,,„,,,,,.,,,,,",.,,„,.,,~, block, and the number of registered voters would increase to 3,925 Please advi;o :f mis
,...,,,,..",,,;,,~,,,,,,,„,,,m relocation is approved by the Cdy of Miami Beach.
Nmh Sm,r,+
~,,,,,,,,
Relocate Precinct 44 (temporarily at Tho Savoy Hotel) to Sotrth Po/nt Park
"'^"~^""""`w"r^• The CepartmeM finds that Precinct 44, currently located at The Savoy Ho:cl on u temporary
"""~-"'""" "`""",o'.-i°"°' bans, can be relocated to South Pmnt Pak. The Savoy Hotel is a 'h mile away fmn South
'v`'"""~ ~°• ~ Point Park, and is currently out of boundaries The rekrcation to South Poim Park will
"""'""'"'""~ continue to reneet :he prHling bcadon out of precinct boundaries. Precmc! 44 has 550
"•- registered voters, and with South Point Park offering about 400 aquere foot of space, antl
"""'°"""""~""" Department fads this apace adequate for [he amount of voters. Planes advise l t!n>
' ••°^ ^~•""~' relocation is approved by the City of Miami Beach.
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Letter to Robert Parchar
M/eml Beach PoArng Re+ocaGOns
Page 2 of 2
Find an alternate entrance of Precinct 13 (Mien! Beach Police Stat/on)
Tne Department has IdentHled en alternate entrance that will prevent voters from entering through ilia
mom entrance of Me police station Due to limited access, the altemate entrance will require the
Installation of two temporary Americans with Disability Act ;ADA) compliant ramps, which the Elections
Department has avaaawe. This alternate entrance will be used m future electlons at this IocaUon. Please
advse If the alernate entrance is approved by the City of Miami Beach.
Rolocari Precinct 21 to Shane Water Sports
The Department concurs with the rzlocation of Preanct 2t from as rurrert location at North Shorn Park
Youth Cemor to the Shane 'slater Sports ut oroer tc bring me polling tecation w~min the precinct
boundaries. However, Shane'srater Sports withdrew its permission to use the facility as a polling location
in []ecember 2007, and recent requests to reconsider continue to be denied. In order fcr this change to
take place for all future e!eccions, the City d Miami Beach would have to intervene on behalf of ~~e
Electors Department.
Relocate Preelnct 15 (brciian Creek Plre Stadon # I) to Shane Wafer Spats
The Department recomr~_rds that Precinct 15 be relocated to the North Shore Park Youth Center instead
of Shane Water Sports. At the current time, Shane Water Sports is not available as a pol:~ng locaten as
stated above. Also, for voters, It would ba a shorter distance t0 travel to North Shore Youth Center n
comparison to Shane Water Sports. Please advise H Ctrs rebcatbn is approved Dy the City of Miami
Beach.
Ralocaee Preelneta f8 and 19 w/thin their respective prec6tct boundaries
The Department concure with the request and wiM relocate Products 18 and t3 to a polling bcafion vnthin
tnov respective preGrict boundaries.
I remain committed to ensuring the UtrilOat IBVBI Of accessibility and convenience t0 voters tlunng the
etecbons process, and I trust that the polling reocations mentioned above address with your concerns
with polling bcetions in the City of Miami Beach The Electrons Department strives to locate and
effecbvety manage over 529 polling Ioca6ons In doing se, many of mesa changes requested were either
previously IdeMHled by the Elections Department or the disn:ptwn to the voters was too great at the tame.
Upon your approval, these cHanges will be made permanently and will continue for future elections untees
the facility Is not available. In atldAion, these polling relocations will require multiple nobces to affected
voters with pteir new poring location and new voter Intormation cards that will be sent via mail at a cost Oo
the city. Shoultl you have any questions or coricems regarding this matter, you may contact me tlirecty
or Tara C. Smith. Chief Deputy Supervisor of Elections, at 305.499-85th,
Sincerely,
Lester da
Supervisor of Elections
Miami-Dade Elections Department
C: Victor M. Diaz, Jr., Coy Commissioner, City of Miami Beach
Aline T. Hudak, Assistant County Manager, Miam!-Da;k Co,,nty
brge A9. Gonzalez, City Manager, Clty of Miami Beach
Hilda M. Fernandez, Assistant Ciry Manager, Ciry of Miami Beacn
Tara C. Smith, Chref Deputy Supervisor of Elections, Miem4Dade County
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I, .,,,.:,^ July 7, 2009
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,,
,, Robert Parcher, City Clerk
,
,
,, City of Miami Beach
~~~~•~ ,„ •• ~ ~ „,,~ 1700 Convention Center Drive
"° °°""''''°°' Miami Beach, FI 33139
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:~:::n,,:, <:,,,,,. Re: Miami Beach Polling Locations
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°"""'""'" "~" ""' Dear Mr. Parcher:
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„::lall_:. As you know, during your June 17, 2009 Neighborhood and Community
kl„'i^^~ Affairs Committee Meeting, Lester Sola, Miami-Dade County Supervisor
`^•°"°'"°-"""" of Elections addressed concerns regarding the location of several polling
`°" °""' `•~""
, ,.
,
. places, and recommendations were made on possible alternate
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~.,.,,,,_ locations. At that time, and subsequent to that meeting, specific
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Cn>;,~n~,„e., :~,...:::..,,,~„~,.,,n:. information has been requested to assist your Board in making a final
-~•~••~~~~~~~~« recommendation to the Supervisor of Elections at your July 15, 2009
""'"`" Commission Meeting.
,„~:~..
,,,,,: ,,.,,,~„ As requested, enclosed is the following information:
'•~°^~^~^"• Miami Beach Polling Place Changes 2005-2008. This document
"""~"'°""''""""'"
. represents precinct 13, which has not been moved: precinct 15,
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which was specifically requested; and precinct 19, which has
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.n,,.:,, ., 1,,,-~,„~>ni..r. moved most frequently, a total of three times, during this time
,.~••: r~:ri,", period. Also included is the respective voter turnout for each
."A'.°'°~m'°" location.
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i Polling Place Change Summary. This summar.~es the total
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number of times each polling place has moved during the same
,
V,anningxnA.n"r,: time period. The maximum number of moves for any polling place
~n~i« is three.
'"`"'""""n'""'~°"-' A CD, which contains maps of each of the 36 precincts. Precinct
,
.
r boundary lines are denoted in red.
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>nl..~,til::n,,,"•~ ^:•~• In addition, the committee requested that we explore the possibility of
5~°' relocating precinct 15 to the Normandy Park and Pool. Now that our
` "'"''""'"'"'"'"'""' analysis is complete, we do not believe that location can accommodate
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Miami Beach Polling Locations
Page 2
both precinct 19 and 15 voters; therefore our recommendation to relocate precinct 15 to
North Shore Park Youth Center remains. Please advise, however, if your commission is
able to persuade Shane Water Sports to utilize their facility for future elections since this
location is the most desirable. As you know, the Elections Department's efforts have been
unsuccessful.
I hope this information proves helpful as your commission makes their determination on
precinct locations. I would like to take this opportunity to reiterate an important note. The
verbiage on any legislation regarding this matter should recommend that the Supervisor of
Elections relocate the applicable precincts. Only the Supervisor of Elections can designate
or approve specific locations as polling places. If and when a resolution passes, the
Supervisor of Elections will then consider whether to make those changes.
Thank you, and should you have additional questions or concerns, please feel free to
contact me at 305.499.8509.
Sincerely,
~ _
~~~~ i`C~ ~~ . '~ 1, (~~ ~ ~--
Tara C. Smith -'
Chief Deputy Supervisor of Elections
Miami-Dade Elections Department
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