2009-27118 ResoRESOLUTION NO. 2009-27118
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING THE CONCEPT
PLAN DESIGN, AS SUBMITTED BY BOYS AND GIRLS CLUB OF
MIAMI DADE, INC. ("BGCM-D"), FOR THE PROPOSED CAPITAL
IMPROVEMENTS CONSISTING OF DEMOLITION OF THE EXISTING
STRUCTURE, LOCATED AT 1000 12T" STREET, MIAMI BEACH,
FLORIDA; AND CONSTRUCTION OF A NEW TWO STORY
STRUCTURE, HAVING APPROXIMATELY 10,000 SQUARE FEET, ON
THE APPROXIMATE FOOTPRINT OF THE CURRENT STRUCTURE;
AND AS SAID CONCEPT PLAN DESIGN WAS SUBMITTED AND
REVIEWED BY THE CITY MANAGER, AND APPROVED BY THE
CITY'S PLANNING BOARD AT ITS JUNE 23, 2009, MEETING; ALL AS
FURTHER REQUIRED PURSUANT TO THE MANAGEMENT AND
OPERATION AGREEMENT BETWEEN THE CITY AND BGCM-D,
DATED NOVEMBER 5, 2008
WHEREAS, the City is the owner of that certain facility currently referred to as
the Boys and Girls Club (and hereinafter referred to as the Premises), located at 1000
12th Street, Miami Beach, Florida; and
WHEREAS, the Boys and Girls Club of Miami-Dade, Inc. (BGCM-D) is a Florida
not-for-profit corporation which has developed a proven track record in providing
programming for youth in both educational support and athletic activities; and
WHEREAS, the City is desirous of forging a partnership with BGCM-D to
manage and operate a Boys and Girls Club on the Premises previously leased to the
BGCM-D, and has deemed that it would be in the City's best interest to continue the
programming provided by BGCM-D in the new facility; and
WHEREAS, concurrent with its desire to engage BGCM-D in the programming
of a Boys and Girls Club, and in order to effectively and fully accomplish such
purpose(s), the City has also identified the need for capital improvements to the
Premises, and BGCM-D has committed to fund the design, development and
construction for the Boys and Girls Club in Flamingo Park; and
WHEREAS, the proposed expansion of the Premises from cone-story building
to a two-story building will allow for increased programming and increased capacity
while remaining within the physical footprint and impact to the open space of the park;
and
WHEREAS, at its regular meeting on November 5, 2008, the Mahyor and City
Commission approved Resolution No. 2008-26939, waiving, by 5/7t S vote, the
competitive bidding requirement, finding such waiver to be in the best interest of the
City, and authorized the Mayor and City Clerk to execute a Management and Operation
Agreement for a Boys and Girls Club in Flamingo Park (the Agreement); and
WHEREAS, pursuant to the terms of the Agreement, BGCM-D is required to
submit its Concept Plan Design, detailing the proposed improvements to the Premises
to, respectively, the (i) City Manager (for administrative review and comment); (ii) City's
Planning Board (for review and recommendation); and (iii) City Commission (for final
review and approval); and
WHEREAS, the Concept Plan Design was timely submitted to the City Manager
and reviewed by staff; and, at its regular meeting on June 23, 2009, following a
presentation by BGCM-D, the Planning Board also reviewed and endorsed the Concept
Plan Design; and
WHEREAS, accordingly, the Administration would hereby recommend that the
Mayor and City Commission approve the Concept Plan Design, as submitted by BGCM-
D to the City Manager, and as endorsed by the City's Planning Board.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby approve the Concept Plan Design, as submitted by Boys and
Girls Club of Miami Dade, Inc. BGCM-D), for the proposed capital improvement of a
new facility, located at 1000 12 h Street, Miami Beach, Florida; and as said Concept
Plan was submitted and reviewed by the City Manager, and as approved by the City's
Planning Board at its June 23, 2008, meeting; all as required pursuant to the
Management and Operation Agreement between the City and BGCM-D, dated
November 5, 2008.
PASSED and ADOPTED this 15th day of July, 2009.
ATTEST:
Robert Parcher, CITY CLERK Matti errera Bower, MAYOR
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City Att ey Date V
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution approving the Concept Plan Design for the proposed construction of a new Boys and Girls Club
facility in Flamingo Park.
,ey intenaea outcome Supportea:
Increase access to recreational programs.
Supporting Data (Surveys, Environmental Scan, etc.):
Parks and Recreation appeared as one of the most important areas affecting resident's quality of life. Of the
79% of residents and 82% of businesses rated the overall quality of the recreational programs and facilities
as excellent or good and 58% of residents stated that they go to recreational facilities a couple of times a
month or more. More recreational opportunities appeared as one of the changes residents would make to
make Miami Beach a better place to live, work, and play.
Issue:
Should the City approve the Concept Plan?
Item ~ummaryitcecommenaation:
On November 5, 2008, the Mayor and City Commission approved a Management and Operation Agreement
with the Boys and Girls Club of Miami Dade, Inc. (BGCM-D) for the management of a new Boys and Girls
Club to be constructed on the site of the current facility located at 1000 12 h Street in Flamingo Park.
Pursuant to the terms of the Agreement, BGCM-D is required to submit its concept plan design to the City
Manager, the City's Planning Board, and the City Commission.
The Administration recommends that the Mayor and City Commission approve the Concept Plan Design, as
submitted by BGCM-D to the City Manager and as endorsed by the City's Planning Board.
Advisory Board Recommendation:
Planning Board on June 23, 2009.
Financial Information:
Source of Funds: Amount Account
nia ~ 1 n/a _
Financial Impact Summary:
:ity Clerk's Office Legislative Tracking:
Ana Cecilia Velasco extension 6727
Sign-Offs:
Department Director Assistant Ity anager City Manager
AP HF JMG
T:\AGENDA\2009Wu1y 15\Consent\BGCM-D Concept PIan.SUM.doc
~ MIAMIBEACH
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AGENDA ITEM C~ D
DATE 7'I S-d
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
To: Mayor Matti Herrera Bower and Members of the ' y Commission
FROM: Jorge M. Gonzalez, City Manage ,
DATE: July 15, 2009
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING THE CONCEPT PLAN DESIGN, AS SUBMITTED BY
BOYS AND GIRLS CLUB OF MIAMI DADE, INC. ("BGCM-D"), FOR THE PROPOSED
CAPITAL IMPROVEMENT OF A NEW FACILITY LOCATED AT 1000 12T" STREET,
MIAMI BEACH, FLORIDA; AND AS SAID CONCEPT PLAN WAS SUBMITTED AND
REVIEWED BY THE CITY MANAGER, AND APPROVED BY THE CITY'S PLANNING
BOARD AT ITS JUNE 23, 2009, MEETING; ALL AS FURTHER REQUIRED PURSUANT
TO THE MANAGEMENT AND OPERATION AGREEMENT BETWEEN THE CITY AND
BGCM-D, DATED NOVEMBER 5, 2008
ADMINISTRATION RECOMMENDATION
Adopt the Resolution approving the Concept Plan Design, as submitted by the Boys and Girls Club
of Miami Dade, Inc. (BGCM-D) for the construction of a building in Flamingo Park.
KEY INTENDED OUTCOMES SUPPORTED
Increase access to recreational programs.
ANALYSIS
The City is the owner of that certain one-story facility currently referred to as the Boys and Girls
Club (herein after referred to as the Premises), located at 1000 12th Street, Miami Beach, Florida.
BGCM-D is a Florida not-for-profit corporation which has developed a proven track record in
providing programming for youth in both educational support and athletic activities.
At its regular meeting on November 5, 2009, the Mayor and City Commission approved Resolution
No.2008-26939, waiving, by 5/7tnsvote, the competitive bidding requirement, finding such waiver to
be in the best interest of the City, and authorizing the Mayor and City Clerk to execute a
Management and Operation Agreement with BGCM-D for a Boys and Girls Club in Flamingo Park
(the Agreement).
The BGCM-D has operated in the present Premises for approximately 18 years under a Lease
Agreement. Under the terms of the Management and Operation Agreement, BGCM-D will be
responsible for the demolition of the current facility, and the design, development, construction and
funding for a new building. The City retains ownership of the improvement at all times. The BGCM-
D will retain full responsibility for any and all capital costs for the first ten years of the Agreement,
and will split equally any capital costs with the City for the remaining balance of the Agreement,
which term is fifty years total (including renewal terms).
Pursuant to the terms of the Agreement, BGCM-D is required to submit its Concept Plan Design
Commission Memorandum
BGCM-D Concept Plan
July 15, 2009
Page 2 of 3
and comment); (ii) the City's Planning Board (for review and recommendation); and (iii) the City
Commission (for final review and approval). Additionally, a Certificate of Appropriateness for
Demolition is required in order to commence demolition of the existing facility and will be brought to
the City Commission after being heard by the Historic Preservation Board.
The Concept Plan Design, attached as Exhibit "A", was timely submitted to the City Manager and
reviewed by staff. Planning staff undertook a preliminary evaluation of the Concept Plan for the
facility, which is proposed to be developed on the site of the existing one story building located in the
southwest portion of Flamingo Park and adjacent to the Police Athletic League.
At its regular meeting on June 23, 2009, following a presentation by BGCM-D, the Planning Board
endorsed the Concept Plan Design.
CONSTRUCTION AND ARCHITECTURE
The proposed architecture is relatively affordable and functional, using precast concrete
construction which has been previously used in the recent construction of the Boys and Girls Club
Education Center in the City of Miami. The architecture is intended to be a simple and functional
background and not an architectural feature building in Flamingo Park.
The plan calls for atwo-story construction to reduce the physical footprint and impact to the open
space of the park. The building is set back from 11th Street, removing the children from close
proximity to vehicular traffic when entering and exiting the area.
It is the expectation that the Planning staff and the Historic Preservation Board will require awell-
designed public footpath/bikepath constructed adjacent to the new facility to provide a safe
pedestrian and bicycle connection through the park from 11th Street to 12th Street.
CONCLUSION
Accordingly, the Administration would hereby recommend that the Mayor and City Commission
approve the Concept Plan Design, as submitted by BGCM-D to the City Manager and as endorsed
by the City's Planning Board.
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Attachment (1)
F:\RHCD\$ALL\ECON\$ALLWSSEIIFLAMINGO\BGCM-D Concept PIan.MEM.doc
Commission Memorandum
BGCM-D Concept Plan
July 15, 2009
Page 3 of 3
Exhibit "A"
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PLANNING DEPARTMENT
Staff Report & Recommendation
To: Chairperson and Members
Planning Board
FROM: Jorge G. Gomez, AICP
Planning Director
PLANNING BOARD
SATE: June 23, 2009
SUBJECT: File No. 1931 -Review of Concept Plan for the new Boys and Girls Club building.
At the November 5, 2008 meeting, the City Commission adopted a resolution authorizing the Mayor
and the City Clerk to execute a Management Agreement with Boys and Girls Clubs of Miami-Dade,
Inc, whereby Boys and Girls Club would pay for the full cost of design and construction of the facility
that would be located in approximately the same area as the current facility in Flamingo Park. The
Boys and Girls Club would also demolish the current structure as part of their project. The City
hosted a community meeting to discuss a variety of options for the Master Plan for the renovation of
Flamingo Park. Included in all of the options was a provision for the location of a new Boys and
Girls Clubs facility. The City's consultant recommended in the three most acceptable scenarios that
the Boys and Girls Club be located in approximately the same area in which the current facility has
operated. When presented to the community there were no adverse comments received as a result
of this recommended location.
The Management Agreement, as recommended by the Finance Committee and approved by the
City Commission, is for an initial term of thirty (30) year term and two (2) renewable ten (10) year
terms for a newly constructed Boys and Girls Club. It also provides that the Boys and Girls Club will
assume all responsibility for the care, maintenance and operation of the facility, and the Club would
pay for the full cost of design and construction of the facility and demolition of the current structure
as part of their project. The City would be allowed to use the facility at times that do not interfere with
the programmatic needs of the Boys and Girls Club at no charge, other than direct expenses
associated with the facility use. The Agreement provides for the Boys and Girls Club to assume
responsibility for any capital costs in the first ten (10) years of the Agreement and to equally split any
capital costs for the balance of the Agreement.
The City retains significant supervision, oversight and control and because it is a management
agreement as opposed to a lease or a conveyance, the Charter provision of Section 1.03 (sale,
exchange or conveyance or leases of 10 years or longer), does not apply. It should be noted that
the Agreement also requires Planning Board approval of the Concept Plan.
Concept Plan Preliminary Evaluation
Planning staff have undertaken a Preliminary Evaluation of the proposed Concept Plan for the new
Boys and Girls Club, to be located in Flamingo Park slightly to the east of the existing Track and
immediately north of the Police Athletic League (PAL) building. The main entrance to the new
facility will be from the north, near the intersection of 12~' Street and Michigan Avenue.
Planning Board
File No. 1931- Boys and Girls Club
June 23, 2009 Page 2
The subject site is located within the locally designated Flamingo Park Historic District, created in
1990, and within the National Register Historic District, (officially known as the Miami Beach
Architectural District), and listed on the National Register of Historic Places in 1979. Consequently,
the proposed demolition of the existing non-contributing single story Boys and Girls Club structure
on the site shall require a Certificate of Appropriateness for Demolition being granted by the City
Commission at a public hearing as well as a Certificate of Appropriateness for the proposed new
construction being granted by the City's Historic Preservation Board, similarly at a public hearing.
Over the last year or more, Planning staff members have met on several occasions with the Boys
and Girls Club representatives and their architect, in an effort to plan a functional and appropriately
designed facility that is relatively affordable, using precast concrete construction (which is the
construction-of-choice by the Boys and Girls Club). While there are still minor plan and design
issues remaining to be worked out between staff and the applicant, the Concept Plan has developed
in a quite satisfactory manner, considering the aesthetic and planning limitations of the precast
system.
The Boys and Girls Club is not intended to be an architectural feature building in the Flamingo Park.
Rather, it is a simple and functional background building, serving a valuable public service for local
youths, and utilizing two-story construction to reduce the physical footprint and impact upon the
open space of the park. Additionally, the building is advantageously well set back from 11 ~' Street,
where the children will be better protected from vehicular traffic when entering and exiting. The
main entrance to the building is wisely located nearer to 12~' Street, which is much less heavily
trafficked during daytime hours. Both Planning staff as well as the Historic Preservation Board will
likely require that a well designed public footpath/bikepath be created adjacent to the Boys and Girls
Club, to~provide a convenient, pleasant, and safe pedestrian and bike connection through the park
from 11 Street to 12~' Street.
The Planning Department is looking forward to working with the applicant and architect in the final
develop of the architecture as well as the highly important site plan for the proposed new Boys and
Girls Club facility in South Beach.
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