2001-24586 RESO
RESOLUTION NO. 2001-24586
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FISCAL YEAR 2001-02 OPERATING
BUDGET FOR THE ELECTROWAVE SHUTTLE SERVICE, IN THE AMOUNT OF
$2,153,936; AND APPROPRIATING A FUNDING PACKET WHICH INCLUDES
$1,283,936 IN MIAMI BEACH PARKING ENTERPRISE RETAINED EARNINGS;
$300,000 IN CONGESTION MITIGATION AND AIR QUALITY FUNDS FOR THE
COLLINS ROUTE; $150,000 IN FLORIDA DEPARTMENT OF TRANSPORTATION
(FDOT) FUNDS/COLLINS ROUTE; $100,000 IN FDOT FUNDS/WASHINGTON
ROUTE; $150,000 IN CONCURRENCY MITIGATION FUNDS-SOUTH BEACH;
$150,000 IN PROJECTED FARE COLLECTION REVENUES; AND $20,000 IN
PROJECTED ON-BOARD ADVERTISING REVENUES.
WHEREAS, the Electrowave Shuttle Service to South Beach has been in operation
since January 1998, and has carried over 3.5 million passengers to date; and
WHEREAS, the Fiscal Year 2001-02 Operating Budget is proposed at $2,153,936 (the
Budget); and
WHEREAS, the City is being asked to contribute $1,283,936 in FY 2000-01 Miami
Beach Parking Enterprise Retained Earnings, or 59.6% of the total Budget; and
WHEREAS, the additional 40.4% will come from $300,000 in Congestion Mitigation and
Air Quality funds for the Collins Route; $150,000 in Florida Department of Transportation
(FDOT) for the Collins Route; $100,000 in FDOT funds for the Washington Route;
$150,000 in Concurrency Mitigation funds; $150,000 in projected fare collection revenues;
and $20,000 in projected on-board advertising revenues; and
WHEREAS, the proposed Budget is higher than last year's due to the Federal Transit
Administration (FTA) requirement that shuttle drivers be unionized; the proposed hiring of
an outside agency, Electric Transit Vehicle Institute (ETVI) to maintain the shuttle fleet; and
the proposed hiring of an additional employee for the Miami Beach Transportation
Management Association (MBTMA); and
WHEREAS, under the proposed Budget, MBTMA will be fully responsible and
accountable for the entire Electrowave Shuttle Project; and
WHEREAS, the above mentioned funds need to be appropriated for the proposed
Budget purposes.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
adopt a Fiscal Year 2001-02 Operating Budget for the Electrowave Shuttle Service, in the
amount of $2,153,936; and appropriating a funding packet which includes $1,283,936 in
FY 2000-01 Parking Enterprise Retained Earnings; $300,000 in Congestion Mitigation and
Air Quality funds for the Collins Route; $150,000 in Florida Department of Transportation
(FOOT) funds/Collins Route; $100,000 in FDOT funds/Washington Route; $150,000 in
Concurrency Mitigation funds-South Beach; $150,000 in projected fare collection revenues;
and $20,000 in projected on-board advertising revenues.
PASSED AND APPROVED this the 21st day of September
,2001.
MAYOR 1JJJ
ATTEST:
~6" I1AJt;A
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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IICH2\VOL 1 IWORKI$TRAIAMELIAIELECTWVElEWBdgt02.memo.doc
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
www.ci.miami.beach.fl.us
CITY OF MIAMI BEACH
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor Neisen O. Kasdin and
Members of the City Commission
Jorge M. Gonzalez \ . v-;::--
City Manager J r' 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, ADOPTING THE FISCAL YEAR 2001-02 OPERATING
BUDGET FOR THE ELECTROWAVE SHUTTLE SERVICE, IN THE
AMOUNT OF $2,153,936; AND APPROPRIATING A FUNDING PACKET
WHICH INCLUDES $1,283,936 IN MIAMI BEACH PARKING ENTERPRISE
RETAINED EARNINGS; $300,000 IN CONGESTION MITIGATION AND AIR
QUALITY FUNDS FOR THE COLLINS ROUTE; $150,000 IN FLORIDA
DEPARTMENT OF TRANSPORTATION (FDOT) FUNDS/COLLINS
ROUTE; $100,000 IN FDOT FUNDSIWASHINGTON ROUTE; $150,000 IN
CONCURRENCY MITIGATION FUNDS-SOUTH BEACH; $150,000 IN
PROJECTED FARE COLLECTION REVENUES; AND $20,000 IN
PROJECTED ON- BOARD ADVERTISING REVENUES.
Date: September 21, 2001
ADMINISTRATION RECOMMENDATION
Adopt the Resolution
ANALYSIS
The quality and effectiveness of the Electrowave Shuttle Service degraded noticeably
during FY 2000-01 due to the following factors:
o The lack of appropriate and timely mechanical maintenance services to the vehicles
and equipment;
o The lack of sufficient electric battery sets to operate the system, as needed;
o The lack of performance standards for maintenance and operations.
At the June 18, 2001 meeting, the City Commission was informed of these problems and
of the Administration-proposed solutions, and expressed willingness to give the City and
the Miami Beach Transportation Management Association (MBTMA) the opportunity for
one additional year of funding, either to bring the shuttle service back to its original level
of effectiveness and success, or have the project terminated. FY 2001-02 will be a test
year for the Electrowave Shuttle Service, and the Administration proposes the following
AGENDA ITEM
DATE
'R7K
q-ll-OJ
September 21,2001
Comm~sronMemomndum
Proposed FY 2001-02 Electrowave Operating Budget
Page 2
program for your consideration and approval:
1. MBTMAlCity jointly prepare the annual budget proposals. The City helps fund and
approves the annual Electrowave Operating Budgets.
2. City contracts with MBTMA which will be made fully responsible and accountable for
all aspects of the Electrowave Shuttle Project.
3. City advances Electrowave operating funds to MBTMA, on a quarterly basis.
4. MBTMA contracts with Red Top Transportation (for shuttle service operations), the
Electric Transit Vehicle Institute-ETVI (for maintenance of shuttle buses and batteries),
and for the purchase of other minor goods and services, as needed, but within the
constraints of the City-adopted budget.
5. MBTMA is fully responsible for all the financial, accounting, and accounts payable
activities.
6. In addition, MBTMA will prepare/submit invoices/reimbursement requests to the outside
agencies helping fund the Electrowave operations, on a monthly basis. Such requests
for reimbursement shall be accompanied by a letter-transmittal executed by an
assigned Assistant City Manager.
7. Any and all reimbursements will be mailed/wired directly to the City's Finance
Department by the outside funding agencies.
8. All revenues generated by the Shuttle Project will be deposited in the appropriate
City/Electrowave account.
9. MBTMA prepares and submits budget expenditure/revenue reports to the City, on a
monthly basis. A final report will be prepared at the end of each fiscal year.
10. MBTMA is required to submit an Annual Audit, prepared by a certified accounting firm,
which has been previously approved by both the City and the outside agencies helping
fund the Electrowave Operating Budget.
11 . MBTMA will also prepare all Section 15 Reports required by the Federal Transit
Administration (FTA) for the Electrowave Shuttle Service.
12. MBTMA will prepare requests for reimbursements from FT A for capital expenditures
made by the City, utilizing FTA funds. The City will maintain control over these funds.
September 21,2001
Commission Memorandum
Proposed FY 2001-02 Electrowave Operating Budget
Page 3
A fully functional and effective circulator shuttle service is essential to South Beach,
for the following reasons:
o It allows the City to meet concurrency requirements, due to 'transit credits' given in lieu
of abiding by the strict Level of Service (LOS) D established by the City's
Comprehensive Plan;
o It helps reduce traffic impacts on the City's limited roadway network which, in places,
is already at capacity or beyond capacity;
o It allows for continued economic viability and quality redevelopment; and
o It is an essential component of a comprehensive parking and transportation system.
Transit systems worldwide are not self-supporting. Excepting for the San Francisco
Trolley and Tokyo Subway system, no other transit system worldwide is self-supporting.
A fully functional, effective, and unaffiliated local circulator service, such as the
Electrowave, is expensive to operate. Such services do not possess the infrastructure and
fleet size needed to generate substantial recurring revenues, or the outside funding
opportunities that full-scale transit agencies command, due to the extent of the services
provided. Therefore, they require full commitment on the City's part for continued
operations and funding.
However, by mid-2002, the City will be officially recognized as a "Governor's
Apportionment" recipient of Federal Transit Administration (FT A) funds, which will allow the
City to receive operating funds from two additional sources which are presently available
only to the County's "designated recipient" - the Miami-Dade Transit Agency. These
additional sources may produce $400,000 to $500,000 a year to our shuttle operations. On
the other hand, we may expect to receive only one additional year of funding by the
Congestion Mitigation and Air Quality (CMAQ) Program, which will be phased out in South
Florida by 2003-04, due to air quality attainment.
As well known throughout the transit community, and confirmed by the Electrowave Long-
Range Plan (developed for and submitted to the City by The Corradino Group), capital
funds are relatively easy to obtain from outside Federal/State/other local agencies, on a
regular basis. Outside operating funds, however, are restricted to the first three years of
each individual route service only.
Parking Enterprise Retained Earnings. As last year, the Administration recommends
that Parking Enterprise Retained Earnings provide the City contribution to the FY 2001-02
Electrowave budget. The Administration believes this to be the most appropriate of all
local funding sources, due to the intrinsic connection between transportation and parking,
and the need to develop fully functional park-and-ride programs in South Beach.
September 21,2001
Commission Memorandum
FY 2001-02 E/ectrowave Operating Budget
Page 4
The proposed funding sources for the FY 2001-02 Electrowave Shuttle Service are
the following:
Identified Funding Sources
FY 2000-01
Expected
Revenues
Projected
FY 2000-01
Revenues
Proposed
FY 2001-02
Fund Sources
Parking Enterprise Retained Earnings
Congestion Mitigation Air Quality (CMAQ) Program
FOOT Service Development Program
FOOT Service Development Program
Concurrency Mitigation Funds-South Beach
Projected fare collection revenues
Projected on-board advertising revenues
$1,050,000
300,000
116,000
139,993
50,000
250,000
20.000
$1,925,993
$1,050,000
300,000
178,152
201,191
50,000
100,000
20.000
$1,900,083
$1,283,936 (59.6%)
300,000
150,000
100,000 .
150,000
150,000
20.000
$2,153,936
. FOOT will allocate $340,000 in 2002-03 funds, which will become available to the City on July 1, 2002 and
will cover 50% of the Washington Route costs. We plan to use $100,000 of these funds during the last quarter
of FY 2001-02. The $240,000 fund balance will be applied to the subsequent fiscal year operating budget.
A comparison between the present and proposed operating budgets is herein
provided:
Projected Proposed
Expenditure Categories FY 2000-01 FY 2000-01 FY 2001-02
Budget Costs Budget
Contract with Red Top for shuttle service operation $ 990,955 $ 980,000 $1,038,992 . 1
City Fleet Management charges 542,416 542,416 0
Contract with ETVI for maintenance of shuttle vehicles 0 0 688,844 . 2
Project administration 99,250 99,250 144,250 .3
Insurance on shuttle vehicles 87,000 87,000 91,350 .4
Miscellaneous operating costs 65,000 65,000 80,000 . 5
Information services (Marketing) 36,000 30,000 30,000
Electricity to charge batteries 45,000 30,000 35,000
Propane and diesel fuel 0 0 33,000 . 6
Communications (shuttle radios) 30,000 5,000 5,000 . 7
Machinery/equipment 21,872 3,372 0
Uniforms for shuttle drivers 8,000 5,500 6,000
Fleet Accidents 0 1,416 0
Telephones 500 150 1,500 .8
FY Budget Totals: $1,925,993 $1,848,604 $2,153,936
Asterisk ( · ) Items: The proposed changes to the Electrowave Shuttle Program will make
the FY 2001-02 Electrowave Operating Budget costlier than last year's, for the following
reasons:
1. . Red Top Contract at $1 ,038,992: Due the fact that the City purchases shuttle vehicles
utilizing Federal Transit Administration (FTA) Section 5309 funds, Red Top
Transportation will be required to pay Union wages to the Electrowave drivers,
dispatchers and supervisors, meaning a 5% increase over last year's variable cost
portion of their budget.
September21,2001
Commission Memorandum
FY 2001-02 E1ectrowave Operating Budget
Page 5
2. . ETVI is proposed to be hired to perform expert maintenance services to the shuttle
vehicles/batteries. A non-profit 501 (c)(3) organization, ETVI is the foremost authority
in electric transit technology in the Country. They are intent in bringing the Electrowave
Shuttle vehicles/batteries back to the original level of efficiency and success. ETVI was
responsible for the successful electric shuttle services delivered to Atlanta, Georgia,
during the last Summer Olympic Games.
3. . MBTMA would be made fully responsible and accountable for the entire Electrowave
Project, as previously proposed. This will considerably increase their duties and call
for an increase in the respective line item budget, so that MBTMA is able to hire one
additional employee. A subsequent Item on this City Commission Agenda includes a
professional service agreement with MBTMA.
4. . Insurance on Shuttle Vehicles: As approved by Resolution No. 2001-24544, dated
July 18, 2001, the City is purchasing one electric/hybrid vehicle for testing purposes of
the Electrowave project, bringing the shuttle fleet to 12 vehicles; consequently, the
insurance cost increase.
5. . Miscellaneous Operatino Costs: This category includes, among other things, a
$30,000 agreement with the Parking Department (through an on-going contract with
Loomis Fargo) for the collection, processing and depositing of transit fares generated
by the Electrowave route service; debit-card reader maintenance and service; County-
required permits, fees and inspection services for 12 shuttle vehicles; for the
preparation of ridership surveys, market analysis and other services, as needed. In
addition, FY 2001-02 will be a test year for the Electrowave Project itself, and a larger
degree of budget flexibility will be required in order to handle miscellaneous unforeseen
expenses.
6. . Propane and diesel fuel: Through September 30, 2001, propane and diesel fuel
costs were included as Internal Service expenditures by the City's Fleet Management
Division. Beginning October 1, 2001, these costs will become a separate category of
the Electrowave Operating Budget.
7. . Shuttle Radios: Since the Eletrowave operating funds are proposed to be transferred
to MBTMA, on a quarterly basis, it is recommended that the City-adopted Electrowave
budget no longer include any City Internal Service items. The Administration proposes,
instead, that monthly charges for use of the Nextel system employed by Red
Top/Coach USA be paid to MDTA/Red Top, as part of the overall shuttle budget.
8. . Telephones/Lines: Similarly to Item 7, above, the Administration recommends that
the Electrowave Project purchase its own telephones/lines, independent of the City's
Fleet Management Division and of monthly Internal Service charges from the City's
Information Technology Department.
September 21,2001
Commission Memorandum
FY 2001-02 Electrowave Operating Budget
Page 6
The operation of the Electrowave Shuttle Project as an out-sourced function of the City,
has been reviewed and approved by MBTMA, the Florida Department of Transportation
and Miami-Dade Transit. The latter two agencies administer respectively the Service
Development Program (FDOT) and the Congestion Mitigation/Air Quality Program
(FDOT/MDT), which help fund the Electrowave Operating Budget. Therefore, the
Administration recommends approval of the Resolution.
JM~/JCI~~AJ
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F:IWORKI$TRAIAMELIAIELECTWVE\EWBdgt02.memo.doc