2009-27125 ResoRESOLUTION NO. 2009-27125
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, RE-APPROPRIATING ONE HUNDRED
TWENTY-FIVE THOUSAND DOLLARS ($125,000) FROM AVAILABLE FY
08/09 CAPITAL BUDGET FUND 440-2234-069357 (REPAIRS,
REPLACEMENT, AND RECOVERING OF MBCC AIRWALLS) FOR
TRANSFORMER AND ELECTRICAL UPGRADES IN HALL C IN AN
AMOUNT NOT TO EXCEED ONE HUNDRED THOUSAND DOLLARS
($100,000) AND TO REPLACE THREE HUNDRED FORTY FEET (340 FT)
OF DETERIORATING HVAC CHILLED WATER PIPING INSULATION IN
THE C BALLROOM IN AN AMOUNT NOT TO EXCEED TWENTY-FIVE
THOUSAND DOLLARS ($25,000).
WHEREAS, the electrical distribution system in Hall C does not currently support events with
large electrical requirements and to improve this situation, electrical transformers and added electrical
infrastructure need to be installed in the Hall C catwalks; and
WHEREAS, Hall C is the only exhibit hall that does not have the power capabilities needed to
carry out events with large electrical requirements; and
WHEREAS, funding in the amount of $125,000 is available from the
Repairs/Replacement/Recovering of the Miami Beach Convention CenterAir Walls project in account
440-2234-069357, which was originally budgeted and appropriated in the amount of $2,200,000
($1,500,000 from FY 07/08 Capital Budget Fund 442-2234-069357 and $700,000 from FY 08/09
Capital Budget Fund account 440-2234-069357); and
WHEREAS, the HVAC chilled water piping insulation above the C ballroom ceiling has been
deteriorating for several years. The insulation is now saturated, which causes water to drip on the
acoustical tiles; and
WHEREAS, this situation is worsening and should be corrected as soon as possible; and
WHEREAS, the City Administration and Global Spectrum anticipate at least $400,000
available to be re-appropriated from the Air Wall Project; and
WHEREAS, the future event schedule only provides brief windows for these projects to be
completed: August 15 -September 1, or September 9 -September 25.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby re-
appropriate one hundred twenty-five thousand dollars ($125,000) from available FY 08/09 Capital
Budget Fund 440-2234-069357 (repairs, replacement, and recovering of MBCC air walls) for
transformer and electrical upgrades in Hall C in an amount not to exceed one hundred thousand
dollars ($100,000) and to replace three hundred forty feet (340 ft) of deteriorating HVAC chilled water
piping insulation in the C Ballroom in an amount not to exceed twenty-five thousand dollars ($25,000).
PASSED AND ADOPTED this 15th
ATTEST-
CITY CLERK Robert Parcher
day of July , 2009
M OR: ~p~~
Matti Herrera B FbRMdiLAN~3VAt3L~
UTION
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Date
COMMISSION ITEM SUMMARY
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A Resolution re-appropriating $125,000.00 from available FY 08/09 Capital Budget Fund 440-2234-069357
(repairs, replacement, and recovering of MBCC air walls) for transformer and electrical upgrades in Hall C
($100,000), and to replace three hundred forty feet (340 ft) of deteriorating HVAC chilled water piping
insulation in the C Ballroom ($25,000)
Ke Intended Outcome Su orted:
Ensure well maintained facilities. Increase availabilit and accessibilit of ma~or events.
Issue:
Shall the City Commission re-appropriate $125,000 in previously approved and available capital funds to make
necessary repairs at the Miami Beach Convention Center, to address issues that affect facility users?
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Community Satisfaction Survey reported
residents attend the Convention Center attend events at the Convention Center on average 2.70 times per year.
Item Summary/Recommendation:
The electrical distribution system in Hall C does not currently support events with large electrical
requirements. Large events using Hall C must install temporary electrical cabling in order to support
electrical requirements of the show, which is time consuming and costly. To improve this situation,
electrical transformers and added electrical infrastructure need to be installed in the Hall C catwalks. Hall C
is the only exhibit hall that does not have the power capabilities needed to carry out events with large
electrical requirements.
The scope of work involves adding two new transformers and new overhead electrical feeders to Hall C.
This project will enhance electrical safety services and reduce overall operational cost for events. It will
take between three (3) to four (4) weeks to complete this project with a lead time of three (3) weeks for
materials.
The HVAC chilled water piping insulation above the C ballroom ceiling has been deteriorating for the last
several years. The insulation is now saturated, which causes water to drip on the acoustical tiles.
Additionally, the leak corrodes the tracks that hold the tiles in place. This situation is worsening and should
be corrected as soon as possible. The overall project is expected to take between two (2) to three (3)
weeks to complete, with a lead time of one (1) week for materials.
The future event schedule only provides brief windows for these projects to be completed: August 15 -
September 1, or September 9 -September 25. Otherwise, this project would have to wait until spring of
2010.
Adviso Board Recommendation:
N/A
Financial Infermatien:
Source of Amount Account Approved
Fun
$125,000 440-2234-069357
OBPI Total $125,000 440-2234-069357
Ci Clerk's Office Le islative Trackin
Max Sklar, Tourism and Cultural Development Director
Department Director ~ A,a~istant City Manager ~ City Manager
AGENDA ITEM G7 V
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m MIAMIBEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, wwnv.miamibeachfl.gov
COMMISSION MEMORANDUM
To: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager C_____~
DATE: July 15, 2009
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, RE-APPROPRIATING ONE HUNDRED
TWENTY-FIVE THOUSAND DOLLARS ($125,000) FROM AVAILABLE FY
08/09 CAPITAL BUDGET FUND 440-2234-069357 (REPAIRS,
REPLACEMENT, AND RECOVERING OF MBCC AIRWALLS) FOR
TRANSFORMER AND ELECTRICAL UPGRADES IN HALL C IN AN
AMOUNT NOT TO EXCEED ONE HUNDRED THOUSAND DOLLARS
($100,000), AND TO REPLACE THREE HUNDRED FORTY FEET (340 FT)
OF DETERIORATING HVAC CHILLED WATER PIPING INSULATION IN
THE C BALLROOM IN AN AMOUNT NOT TO EXCEED TWENTY-FIVE
THOUSAND DOLLARS ($25,000).
ADMINISTRATION RECOMMENDATION
The Administration recommends approval of the attached resolution.
FUNDING
Funding in the amount of $125,000 is available from the Repairs/Replacement/
Recovering of the Miami Beach Convention Center Air Walls project in account 440-
2234-069357, which was originally budgeted and appropriated in the amount of
$2,200,000 ($1,500,000 from FY 07/08 Capital Budget Fund 442-2234-069357 and
$700,000 from FY 08/09 Capital Budget Fund account 440-2234-069357). A contract in
the amount of $1,700,846.21, plus the JOC fee of $33,166.00 for the
Repairs/Replacement/Recovering of MBCC air walls, is pending approval, which leaves
a balance of $465,987.79 available for re-appropriation.
BACKGROUND
Transformer and Electrical Upgrades -Hall C
The electrical distribution system in Hall C does not currently support events with large
electrical requirements. Large events using Hall C must install temporary electrical
cabling in order to support electrical requirements of the show, which is time consuming
and costly. The costs associated with installing temporary power are assumed by the
event producers, which often leads to complaints as it drives up the costs associated
with producing the event. To improve this situation, electrical transformers and added
electrical infrastructure need to be installed in the Hall C catwalks. Halls A, B ,and D
have the transformers and the electrical infrastructure currently in place; Hall C is the
only exhibit hall that does not have the power capabilities needed to carry out events
with large electrical requirements. Moreover, Hall C is the most sought-after exhibit hall
in the Convention Center due to its proximity to public parking.
MBCC Transformer Upgrade/Ballroom Insulation Project
Commission Memorandum
July 15, 2009
Page 2
The scope of work involves adding two new transformers and new overhead electrical
feeders to Hall C. This project will enhance electrical safety services and reduce overall
operational costs for events. It will take between three (3) to four (4) weeks to complete
this project, with a lead time of three (3) weeks for materials.
Replacement of HVAC Chilled Water Piping Insulation - C Ballroom
The HVAC chilled water piping insulation above the C ballroom ceiling has been
deteriorating for the last several years. The insulation is now saturated, which causes
water to drip on the acoustical tiles. This also necessitates the acoustical tiles to be
constantly replaced to ensure they don't fall down on clients, and to make sure the
space looks presentable for the public. Additionally, the leak corrodes the tracks that
hold the tiles in place. This project was originally put on hold due to the convention
center expansion project. However, this situation is worsening and should be corrected
as soon as possible. The overall project is expected to take between two (2) to three (3)
weeks to complete, with a lead time of one (1) week for materials.
The future event schedule only provides brief windows for these projects to be
completed: August 15 -September 1, or September 9 -September 25. Otherwise, this
project would have to wait until spring of 2010.
CONCLUSION
The Administration recommends that the City Commission approve the proposed
resolution.
JMG/HMF/MAS/ag
T:WGENDA\2009Uu1y 15\Consent\Transformer electrical upgrade hall C_ C Ballroom insulation MEM.doc