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Home My WebLink About2001-24620 RESO RESOLUTION NO. 2001-24620 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING AND APPROVING THE APPROPRIATION OF $2,644,000 FOR THE CAPITAL PROJECTS PLAN FOR THE MIAMI BEACH CONVENTION CENTER AND JACKIE GLEASON THEATER OF THE PERFORMING ARTS, FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2002, FROM THE CONVENTION CENTER ENTERPRISE FUND NUMBER 441 ($35 MILLION COUNTY INTERLOCAL AGREEMENT). WHEREAS, the City owns the Miami Beach Convention Center and Jackie Gleason Theater of the Performing Arts and is desirous of maintaining those facilities in a first class condition; and WHEREAS, the City and SMG have developed a long-term Capital Projects Plan for the facilities; and WHEREAS, the Administration and SMG have recommended that it is in the best interest of the facilities that the City move forward with the implementation of said Capital Projects Plan, which is attached hereto as Exhibit A. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission herein authorize and approve the appropriation of $2,644,000 for the Capital Projects Plan for the Miami Beach Convention Center and Jackie Gleason Theater of the Performing Arts, for the Fiscal Year ending September 30, 2002, from the Convention Center Enterprise Fund Number 441 ($35 million County Interlocal Agreement). of se~ 2001. MAYOR PASSED and ADOPTED this 21st ATTEST: ~J' rAA~ CITY CLERK F:ICONVCNTRIEVERYONEIComm Reso Capital Proj 2001.doc APPROVED NSlO FORM &LANGUAGI! & FOR EXECUTION //JiJ401/!:f:- 10-1 )-d/ .~ jJIY 0... . CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139 http:\\ci.miami-beach.fl.U5 COMMISSION MEMORANDUM DATE: September 21, 2001 TO: Mayor Neisen O. Kasdin and Members of the City Commission FROM: Jorge M. Gom;alez ~.. ~ City Manager dfl'/v 0 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING AND APPROVING THE APPROPRIATION OF $2,644,000 FOR THE CAPITAL PROJECTS PLAN FOR THE MIAMI BEACH CONVENTION CENTER AND JACKIE GLEASON THEATER OF THE PERFORMING ARTS, FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2002, FROM THE CONVENTION CENTER ENTERPRISE FUND NUMBER 441 ($35 MILLION COUNTY INTERLOCAL AGREEMENT). SUBJECT: ADMINISTRATION RECOMMENDATION: Adopt the Resolution. FUNDING: Funds are available in the Convention Center Enterprise Fund Number 441 ($35 million County Interlocal Agreement) and will be appropriated to a work order to be established. BACKGROUND: At the request of the City Commission, in 1997 a Capital Projects requirements plan for the Miami Beach Convention Center and Jackie Gleason Theater was prepared. Thompson, Ventulett, Stainback & Associates was retained to prepare this plan with the City of Miami Beach Administration and SMG. Thompson, Ventulett, Stainback & Associates submitted the completed long term Capital Improvement Plan for the Miami Beach Convention Center and Jackie Gleason Theater on September 17, 1997. This plan was originally presented to the City Commission in November 1997. Attachment (A) is the Thompson, Ventulett, Stainback & Associates long term Capital Plan, Subsequent to the original presentation, SMG has continued to work with the AGENDA ITEM R76- DATE Or -2( --() J Administration to further revise the anticipated expenditures in order to maximize the usage of the capital funds for the facilities, to reprioritize identified needs, and to react to unanticipated projects as they became necessary. In consideration of this plan, the Administration is recommending that funding in the amount of $2,644,000 be appropriated to proceed with those projects itemized as attached and scheduled for completion in the current fiscal year. This item was approved by the Convention Center Capital Projects Oversight Committee at its regular meeting of June 26, 2001. The requested allocation, as well as the previous year allocations, and the current status ofthose requests are detailed in the table below: Fiscal Year Appropriation Contracted Expended Encumbered Projects Not Proj ects (as of (as of Yet 7/31/01 ) 7/31/0n Contracted 1998 $ 8,514,142 8,690,523 8,147,918 542,605 (176,381 ) 1999 10,571,000 4,956,788 4,714,285 242,503 5,614,212 2000 6,008,500 1,229,181 704,974 524,207 4,779,319 2001 4,866,000 2,637,640 1,520,399 1,117,241 2,228,360 Sub-Total to Date $29,959,642 17,514,132 15,087,576 2,426,556 12,445,510 2002 2,644,000 - - - 2,644,000 Totals 32,603,642 17,514,132 15,087,576 2,426,556 15,089,510 At the present time, the Cultural Arts Council is being funded in part from the interest generated by $10 million ofthe $35 million received from the 1996 Interlocal Agreement. Based on the volume of work in progress, and expected time frames for completion, we do not anticipate this funding to be affected during the current fiscal year. We would anticipate that the $10 million generating interest for the CAC would be infringed upon no earlier than Fiscal Year 2002-03. CONCLUSION: The Mayor and Commission should approve and appropriate funding in the amount of$2,644,000 for the completion ofthe capital improvement projects as outlined in the attached schedule for Fiscal Year 2001-02, JMG:eM'c~t Attachments F:ICONVCNTRIEVERYONEICapitaIProjects 2002..doc ~ POWER 96/WQRM Sep 12 2001 16:33 P.02 ATTACHMENT (A) MIAMI BEACH CONVENTION CENlER JACKIE GLEASON THEATER CAPITAL PROJECTS 2001-2002 Proposed PROJECT: ESTIMATED COST: PERFORMANCE STAGE REPLACEMENT SECTIONS 130,000 Performance stages are over 20 years old, and a number of sections are no longer useable. For safety concerns, we are recommending total replacement. 8' TABLES (ADDITION TO CURRENT INVENTORY) 25,000 In the past year we have received several requests from clients for 8' tables which exceed our current inventory. EMERGENCY FIRE PUMP REPLACEMENT AND THEATER FIRE SPRINKLER SYSTEM 3S0,000 After the City's insurance inspection, it was determined that a large portion of the system is over 50 years old, and requires replacement of sprinkler heads and additional sprinkler coverage in some non-public areas. REPLACEMENT OF THEATER FREIGHT ELEVATOR 200,000 Due to the age of the existing elevator, parts are no longer available. The freight elevator is the sole source for moving equipment from the dock to the lower and upper dressing rooms. REPLACEMENT OF AIR HANDLERS C Al'<'D D BALLROOMS 240,000 The existing air handlers are over 40 years old. They are obsolete and inefficient in providing a regulated temperature in the two ballrooms, REPLACEMENT OF SKYWALK SHADES 50,000 The existing shades are 12 years old and showing signs of deterioration. The shades are required to block the view of the show floor during move in and move out, and general sessions. FORKLIFT REPLACEMENT (TWO) 90,000íThis purchase would serve to replace two lifts that are over 14 years old. POWER 96/WQAM Sep 12 2001 16:33 SECURITY CAMERA REPLACEMENT 25,000 This is an on-going project to keep our security camera system operable. The camera replacement is not part of the maintenance contract. EXTENSION OF THE NORTH LOADING DOCK PAVEMENT 275,000 This project would extend the pavement in the North loading docle to the Dade Blvd. Canal; thereby, providing additional parlcing for approximately 40 tractor-trailers. ADDITIONAL ARENA CHAIRS (4000) 400,000 Arena (folding) chairs have not been purchased for over 10 years. This would replenish the inventory to 14,000 chairs. PURCHASE OF 66' BOOM LIFT 100,000 This will serve to replace a 45' boom lift, which is over 14 years old and in constant need of maintenance. REPLACEMENT SWEEPER 30,000 The existing sweeper is also over 14 years old, and in constant need of repair. REPLACEMENT FLOOR SCRUBBER 40,000 This is also over 14 years old, with considerable maintenance requirements. REPLACEMENT ONE MAN LIFT (2) 10,000 This will replace lifts both at the Convention Center and Theater. PURCHASE OF 2 MAN LIFTS (2) 40,000 Currently we rent lifts for painting areas above 8' in height. Purchase of the units will avoid rental co$ts, and avoid delays in completing worle While waiting for delivery. SCOOTER REPLACEMENT (4) This is an on-going project for the past two years to replace our fleet of scooters, most of which are over 20 years old. 25,000 HALL FLOOR RESEAL All four halls require grinding and floor resealing. 300,000 REPLACEMENT OF GARBAGE CANS A portion of the center's garbage cans were replaced four years ago on the public concourses. The current request will replace 100,000 P.03 POWER 96/IJJQAM Sep 12 2001 16:33 . . trash receptacles in the restrooms and meeting rooms. CLEANING EQUIPMENT This is on"going replacement of garbage gondolas, cleaning carts, linen, etc. 50,000 REPLACEMENT OF V ANITRUCK Fleet Management has recommended the van and pick up Truck assigned to the Convention Center be replaced due to age. The Convention Center can function with one van. 14,000 MISCELLANEOUS 150,000 TOTAL: 2,644,000 P.04