2001-24559 RESO
RESOLUTION NO. 2001-24559
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA WAIVING, BY 5!7fHS VOTE, THE
COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER
TO BE IN THE BEST INTEREST OF THE CITY, AND HEREIN
APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE AN INTERIM MANAGEMENT AGREEMENT WITH
PROFESSIONAL COURSE MANAGEMENT II, LTD.,
SUBSTANTIALLY IN THE FORM ATTACHED, TO PROVIDE
PROFESSIONAL SERVICES FOR THE MANAGEMENT OF THE
CITY'S NORMANDY SHORES AND PAR 3 GOLF COURSES; SAID
AGREEMENT TO COMMENCE ON OCTOBER 1, 2001, AND
CONCLUDE ON SEPTEMBER 30,2003, OR IMMEDIATELY UPON
THE CLOSURE OF THE NORMANDY SHORES GOLF COURSE FOR
PLANNED CONSTRUCTIONI RENOVATIONS, wmCHEVER OCCURS
FIRST; SAID AGREEMENT TO INCLUDE A 60-DA Y CANCELLATION
CLAUSE.
WHEREAS, on November 29, 2000, the Mayor and City Commission accepted
the recommendation of the City Manager and authorized the Administration to enter
into negotiations with the most qualified firm of Professional Course Management
Beach Limited, for the management of the City's golf courses, clubhouses and related
faciIilies, pursuant to RFQ No. 125-99/00 (the RFQ); and
WHEREAS, it is anticipated thaI the Bayshore Golf Course will be closed on
October 1, 2001 for capital renovations, and the construction bid will be awarded in
October, with the actual construction beginning approximalely 30 - 45 days after bid
award; and
WHEREAS, il is projected thaI the Bayshore Golf Course Project will take
approximately twelve (12) months to complete and, upon the reopening of the
Bayshore Course, the Normandy Shores Course will close to undergo capital
renovations; and
WHEREAS, while the Bayshore Golf Course Project is under construction, the
Normandy Shores Golf Course will remain open for play by residents, tourists and day
guests; and
WHEREAS, the current agreement for management of the City's golf courses
with Chuck Hart Management Group, Inc. concludes on September 30, 2001; and
WHEREAS, in accordance with the City Commission's directive, given on
September 13, 2000, the Administration is recommending that Professional Course
Management II, Ltd., as the successful proposer in response 10 the RFQ, be awarded
an Inlerim Agreement, in the form substantially attached, to manage the Normandy
Shores and Par 3 Golf Courses; and
WHEREAS, the Administration recommends that the Mayor and City
Commission herein waive the competitive bidding process, finding such waiver to be
in the best interest of the City, and authorize the Mayor and City Clerk to execule the
Interim Agreement, commencing on October 1, 2001, and concluding on September
30, 2003, or immediately upon the closure of the Normandy Shores Golf Course for
the planned construction / renovations, whichever occurs first; with a sixty (60) day
cancellalion clause for convenience and without cause, to be exercised at the discretion
of the City.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the
Mayor and City Commission herein waive, by 517ths vote, the competitive bidding
requirement, finding such waiver to be in the best interest of the City, and herein
approve and authorize the Mayor and City Clerk to execute an Interim Management
Agreement with Professional Course Management II, Ltd., substantially in the form
attached hereto, to provide professional services for the management of the City's
Normandy Shores and Par 3 Golf Courses; said Agreement to commence on October
1,2001, and conclude on September 30, 2003, or immediately upon the closure ofthe
Normandy Shores Golf Course for planned construction/renovations, whichever occurs
first; said Agreement also to include a 60-day cancellation clause, at the City's
discretion.
PASSED and ADOPTED this 5th day September 2001.
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MAYOR
ATTEST:
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CITY CLERK
JMG/RMIKS/JO
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APPROYEDASTO
FORM a LANGUAGE
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach,fl.us
COMMISSION MEMORANDUM
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
DATE: September 5, 2001
FROM:
Jorge M. Gonzalez J I ~
City Manager ,- U
(
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
APPROVING BY 517TH VOTE, A WAIVER OF COMPETITIVE
BIDDING, FINDING SUCH WAIVER THE CITY OF MIAMI
BEACH, FLORIDA, IN THE BEST INTEREST OF THE CITY, AND
HEREIN AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN INTERIM MANAGEMENT AGREEMENT WITH
PROFESSIONAL COURSE MANAGEMENT II, LTD.,
SUBSTANTIALLY IN THE FORM ATTACHED, TO PROVIDE
PROFESSIONAL SERVICES FOR THE MANAGEMENT OF THE
CITY'S NORMANDY SHORES AND PAR 3 GOLF COURSES; SAID
AGREEMENT TO COMMENCE ON OCTOBER 1, 2001, AND
CONCLUDE ON SEPTEMBER 30, 2003, OR IMMEDIATELY UPON
THE CLOSURE OF THE NORMANDY SHORES GOLF COURSE
FOR PLANNED CONSTRUCTlON/ RENOVATIONS, WHICH
EVER OCCURS FIRST; SAID AGREEMENT TO INCLUDE A 60-
DAY CANCELLATION CLAUSE.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
BACKGROUND:
On October 1, 1986, pursuant to Resolution No. 86-18464, the City of Miami Beach and
the American Golf Corporation entered into a Management Agreement for the operations
of the City's golf courses. In 1996, when the City's agreement with the American Golf
Corporation was scheduled for renewal, the City Commission and the Administration
determined that the level of maintenance and service being provided did not meet the
contractually required standards, As a result, the City exercised its option not to renew
the agreement. The following milestones transpired after the decision not to renew this
agreement was made.
AGENDA ITEM C 1 L
DATE '1--S-0(
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On June 14, 1996, a Requesl For Proposals (RFP No. 116-95/96) was issued seeking
professional services for an operator to manage and maintain the Golf Courses. The RFP
with specifications was mailed to fifty (50) prospective proposers and on July 5, 1996, three
(3) proposals were received.
On July 11, 1996, an evaluation committee, comprised of representatives from the Golf
Course Ad Hoc Committee, Golf Advisory Board and the Administration, recommended
the Chuck Hart Management Group, Inc. as the first-ranked proposer to the City Manager.
On September 11, 1996, the City Commission authorized the administration to enter into
a contract with the Chuck Hart Management Group, Inc. for the professional management
services ofthe City's golf courses for a three-(3) year term thaI concluded on September 30,
1999.
On May 12, 1999, the Mayor and City Commission authorized the Administration to enter
into an Agreement with the Chuck Hart Management Group, Inc. for professional
management services of the City's golf courses, for the period of October 1, 1999, to
September 30, 2000, with the understanding the City would in this period issue a Request
for Proposals for the management of the Golf Courses, Clubhouses and Related Facilities
upon their renovations.
On July 26, 2000, the Mayor and City Commission authorized the Administration to issue
a Request for Proposals for the comprehensive managemenl and operations of the City's
Golf Courses, Clubhouses and Related Facilities following the completion of the proposed
renovations. In accordance with the Commission directive this RFP was amended to give
the City the option of having the successful proposer assume responsibility for the
management and operations of the City's Golf Courses, Clubhouses and Related Facilities
no later thaI sixty (60) days following after the execution of an Agreement. The RFP was
issued on August 14, 2000, with Bid notices being sent to 227 firms, which included 85
members of the National Golf Foundation (NGF) that were Iisled under the heading
"Management/Owner" of Golf courses. In September of 2000, six firms responded to the
RFP. Following the receipt of the Request for Proposal an Evaluation Committee was
developed and presentations from each of the six respondents were made.
Pending the selection of a new management firm for the City's golf courses, on September
13,2000, the Mayor and City Commission authorized the Administration to enter into an
Agreement with the Chuck Hart Management Group, Inc. for professional management
services of the City's golf courses, commencing on October 1, 2000, and concluding
September 30, 2001, with a sixty (60) day cancellation clause for convenience and without
cause, to be exercised at the will of the City. Consideration was given at the time of this
authorization that the firm awarded the Management Agreement could! would also assume
the operations from the existing management firm (Chuck Hart Management Group, Inc.,
should it be in the best interest of the City.
On November 29, 2000, the Mayor and City Commission accepled the recommendation of
the City Manager and authorized the Administration to enter into negotiations with the firm
deemed to be mosl qualified, Professional Course Management Beach, Limited, for the
management of the Cily's golf courses, clubhouses and related facilities. The
Adminislration has negotiated the terms of this Agreemenl and will be presenting it for
Commission approval at a future meeting.
The documents for the Bayshore golf course, clubhouse and related facilities are projected
to be out for bid at this time. It is anticipaled thaI the construclion bid will be awarded in
October with the actual construction beginning approximately 30 - 45 days after award. It
is also planned that the Bayshore Golf Course will be closed on October 1, 2001, in
anticipation of the impending construction and to eliminate the substantial expense of
having to operate and maintain the golf course with a new operator.
It is projected that the Bayshore Golf Course project construction will take approximalely
twelve (12) months 10 complete and upon the reopening of the Bayshore course the
Normandy Shores course will undergo renovations.
While the Bayshore Golf Course is under construction the Normandy Shores Golf Course
will remain open for play by residents, lourists and day guests. The current Agreement with
Chuck Hart Management Group, Inc. concludes on September 30, 2001, In accordance with
the Commission directive given on September 13, 2000, the Administralion is
recommending that Professional Course Management II, LId., be awarded an interim
management Agreement, in a form substantially attached, as the likely contractor for future
golf course management and to manage the Normandy Shores and Par 3 Golf Courses until
Normandy Shores Golf Course is closed for renovations.
It should also be noted that the terms and condilions for the proposed interim Agreement
are to remain substantially Ihe same as in the Agreement currently in effecl with the Hart
Management Group. The salient points ofthis Agreement include but are not limited to:
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A payment to the City of $6,000 per month, a lotal of $72,000 annually. If due to the
closure of the Bayshore Golf Course there is a 20% increase in the number of rounds
of golf played at the Normandy Shores Golf Course over a base annual number of
45,000 rounds and a monthly allocalion as stipulated in the Agreement the monthly
payment will increase from $6,000 to $9,000 for the month (same terms as stipulated
in the Chuck Hart Management Agreement).
o
The City will purchase or lease the necessary golf course maintenance equipment and
PCM II will pay the City for approximately 75% of the annual cost of this maintenance
equipment expense. PCM II will be responsible for the maintenance and proper
operalions of this equipment to ensure all warrantees and guarantees remain in effect
(same terms as in the Chuck Hart Management Agreement). It is further understood that
this golf course maintenance equipment will be relocated to the Bayshore Course
when it reopens and al that time the total cost for the lease/purchase will be the
responsibility of the City.
PCM II will comply with the City's golf course mainlenance standards as stipulated in
the Agreement.
o
The fees (including green fees and cart) shall be charged as stipulated in the Agreement.
Accordingly, the Administration recommends that the Mayor and City Commission herein
waive the competitive bidding process, finding such waiver to be in the best interest of the
City, and authorize the Mayor and City Clerk to execute an interim Agreement between the
City and Professional Course Management II, Ltd., commencing on October 1, 2001, and
conclude on September 30, 2003, or immediately upon the closure of the Normandy Shores
Golf Course for the planned construction / renovations, which ever occurs first, with a sixty
(60) day cancellation clause for convenience and without cause, to be exercised at the will
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Attachments:
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