2009-27114 ResoRESOLUTION NO. ~-009-27114
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO
SELECT, NEGOTIATE, AWARD AND REJECT ALL BIDS, CONTRACTS,
AGREEMENTS, PURCHASE ORDERS, CHANGE ORDERS AND GRANT
APPLICATIONS; RENEW EXISTING CONTRACTS WHICH MAY EXPIRE; AND
TERMINATE EXISTING CONTRACTS, AS NEEDED, FROM THE LAST COMMISSION
MEETING ON JULY 15, 2009, UNTIL THE FIRST REGULARLY SCHEDULED MEETING
ON SEPTEMBER 9, 2009, SUBJECT TO RATIFICATION BY THE CITY COMMISSION AT
ITS FIRST REGULARLY SCHEDULED MEETING ON SEPTEMBER 9, 2009.
WHEREAS, between the last meeting on July 15, 2009, and the first regularly scheduled
meeting on September 9, 2009, the City Commission will not be in session; and
WHEREAS, during this period, there may be bids or contracts in excess of the $25,000,
which may need to be rejected, awarded or terminated; and
WHEREAS, the City Commission has historically, during its August recess, assigned the
City Manager with the authority to select, negotiate, award and/or renew contracts, as needed,
subject to ratification by the City Commission; and
WHEREAS, it is therefore requested that the City Manager, or his designee, be authorized
to sign all contracts, agreements, purchase orders, change orders, and grant applications:
renew any existing contracts, which may expire, for an appropriate period of time; terminate
existing contracts, as needed, from the last Commission meeting on July 15, 2009, until the first
regularly scheduled Commission meeting on September 9, 2009, subject to ratification by the
City Commission at its first regularly scheduled meeting on September 9, 2009; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
authorize the City Manager, or his designee, to select, negotiate, award and reject all bids,
contracts, agreements, purchase orders, change orders, and grant applications; renew existing
contracts which may expire; and terminate existing contracts, as needed, from the last City
Commission meeting on July 15, 2009, until the first regularly scheduled meeting on September
9, 2009, subject to ratification by the City Commission at its first regularly scheduled meeting on
September 9, 2009.
PASSED and ADOPTED this 15th day of July- , 2009.
ATTES
City Clerk
Robert Parcher
Tra4GENDA~0009Wu1y 15tConsentWugustRecessReso.doc
ay r
Matti Herrera Bower
APPROVED AS TO
FORM & LANGUAGE
8a FOR(EXECUTION
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1
C:UMMIJJIUN I ItM SUMMANY
Condensed Title:
A Resolution Authorizing The City Manager, Or His Designee To Select, Negotiate, Award And Reject All
Bids, Contracts, Agreements, Purchase Orders, Change Orders And Grant Applications; Renew Existing
Contracts Which May Expire, And Terminate Existing Contracts As Needed From The Last CityCommissbn
Meeting On July 15, 2009, Until The First Regularly Scheduled City Commission Meeting On September 9,
2009, Subject To Ratification By The City Commission At Its First Regularly Scheduled Meeting On
Se tember 9, 2009.
Ke Intended Outcome Supported:
August Recess Authorization Supports All CAy Key Intended Outcomes.
Supporting Data (Surveys, Environmental Scan, etc.): N!A
Issue:
Whether to Adopt the Resolution?
Between the last meeting on July 15, 2009, and the first regularly scheduled meeting on September 9,
2009, the City Commisson will not be in session. During this period there may be bids or contracts in
excess of the $25,000, which may need to be rejected, awarded or terminated.
Based on the above, it is requested, that the City Manager, or his designee, be authorized to sign all
contracts, agreements; purchase orders, change orders, and grant applicatans; renew any existing
contracts, for an appropriate period of time; terminate existing contracts, as needed, from the last
Commission meeting on July 15, 2009, until the first regularly scheduled Commission meeting on
September 9, 2009, subject to ratification bythe City Commission at its first regularlyscheduled meeting on
September 9, 2009.
ADOPT THE RESOLUTION.
Advisor Board Recommendation: _
Financial Information: _
Amormt ~
Source of AccourR
~
Funds: ~
Z._
3 _
OBPI I Total
Financial Impact Summary:
C_ ity Clerk's Office Le_gislafive Tracking:
Gus Lopez, ext. 6641
Si n-Offs:
Depayfinent Director As nt City Manager City Manager
GL~~~ PDW JMG i
T~iAGENDA'.20091Juy 15lCmsenftAugust Recess Summary.doc --
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TI__1\ If IL_1\[~r AGENDRiTEM C'7K
DA3E T"~5~(Jzl
m MIAMIBEACH
Ciy of Miami Beach, 1700 Convention Censer Drive, Miami 6eoch, Hwida 33139, www. miamikwachfl.gov
COMMISSION MEMORANDUM
To: Mayor Matti Herrera Bower and Members of the City Commission
feonn: Jorge M. Gonzalez, City Manager ~,
~J
DATe: July 15, 2009
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR
HIS DESIGNEE, TO SELECT, NEGOTIATE, AWARD AND REJECT ALL
BIDS, CONTRACTS, AGREEMENTS, PURCHASE ORDERS, CHANGE
ORDERS AND GRANT APPLICATIONS; RENEW EXISTING CONTRACTS
WHICH MAY EXPIRE; AND TERMINATE EXISTING CONTRACTS, AS
NEEDED, FROM THE LAST COMMISSION MEETING ON JULY 15, 2009,
UNTIL THE FIRST REGULARLY SCHEDULED COMMISSION MEETING
ON SEPTEMBER 9, 2009, SUBJECT TO RATIFICATION BY THE CITY
COMMISSION AT ITS FIRST REGULARLY SCHEDULED MEETING ON
SEPTEMBER 9, 2009.
Adopt the Resolution
BACKGROUND
Between the last meeting on July 15, 2009, and the first regularly scheduled meeting on
September 9, 2009, the City Commission will not be in session. During this period there
may be bids or contracts in excess of the 525,000, which may need to be rejected, awarded
or terminated.
Based on the above, it is requested, that the City Manager, or his designee, be authorized to
sign all contracts, agreements, purchase orders: change orders, and grant applications;
renew any existing contracts, for an appropriate period of time; terminate existing contracts,
as needed, from the last Commission meeting on July 15, 2009, until the first regularly
scheduled Commission meeting on September 9, 2009, subject to ratification by the City
Commission at its first regularly scheduled meeting on September 9, 2009.
Since this authorization is necessary to ensure that essential services and projects continue
during the period between the last Commission meeting on July 15, 2009, until the first
regularly scheduled Commission meeting on September 9, 2009, it is recommended that the
City Commission adopt this Resolution.
T:IAGENDA120091Ju1y 151ConsentlAugustRecessMemo.doc