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Mainline Supply Company Contract~ ~ ,, ~ ~v11A,~vtIBEACH G ~-_ Y:,-~~~~ -~- ~~- ~~ ,~ r CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT TITLE: For the Purchase and Delivery of Polymer Meter Boxes and Covers CONTRACT NO.: 14-08109 CONTRACT TIME: This contract shall remain in effect for two (2) years from date of execution by the Mayor and City Clerk, and may be renewed by mutual agreement for two (2) additional years on a year to year basis. SUPERSEDES: 38-04105 CONTRACTOR(S): Mainline Supply Company LUMP SUM AMOUNT: $89,834.50 :\. AUTHORITY -Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on June 3, 2009, a Contract has been approved for award and subsequent execution between the City of Miami Beach, Florida, and Contractor. B. EFFECT -This Contract is entered into to furnishing all labor, machinery: tools. supplies, equipment. materials and services necessary for the purchase and delivery of polymer meter boxes and covers for the Public Works Department pursuant to City Of Miami Beach Invitation to Bid (ITB) No. 14-08!09 and any addenda thereto, and Contractor's bid in response thereto (this Contract. the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Procurement Division policies and procedures, at the prices indicated. exclusive of all Federal, State, and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number 14- 08/09 D. CONTRACTOR PERFORMANCE -City of Miami Beach departments sha!I report any failure of Contractor for the purchase and delivery of polymer meter boxes and covers for the Contract Documents to Fred Beckmann, City of Miami Beach, Public Works Director at 305-673-7000 ext. 6007. E INSURANCE CERTIFICATE(S) -The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida: and approved by the City of Miami Beach Risk Manager prior to commencement of any servicesfwork by Contractor. Page 2 Certification of Contract F. ASSIGNMENT AND PERFORMANCE -Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by either party. In addition. Contractor shall not subcontract any portion of the work and/or services required by the Contract Documents without prior approval from the City. Contractor warrants and represents that all persons performing any work and/or services required by the Contract Documents have the knowledge and skills, either by training, experience. education, or a combination thereof, to adequately and competently perform same, to City's satisfaction. for the agreed compensation. Contractor shall perform the work and/or services required under the Contract Documents in a skillful and respectable manner. The quality of Contractor's performance and all interim and final product(s) provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS -Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times and adhere to the Citys Service Excellence standards. Training may be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133. Florida Statutes, a person or affiliate who is a contractor, consultant or other provider. who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor. supplier, subcontractor, or consultant under a contract with the City. and may not transact any business with the City in excess of the threshold amount provided in Section 287,017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. I. INDEPENDENT CONTRACTOR -Contractor is an independent contractor under this Contract. Services and/or work provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such work and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES -Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore. the parties agree that there are no third party beneficiaries to this Contrail and that no third party shall be entitled to assert a claim against either of them based upon this Contract andJor the Contract Documents. Page 3 Certification of Contract The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract andlor the Contract Documents. K. NOTICES -Whenever either party desires to give notice to the other, such notice must be in writing. sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery. addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present. the parties designate the following: For CItV: City of Miami Beach Procurement Division 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: Gus Lopez, Procurement Director With copies to: Public Works Department 170D Convention Center Drive, 4N Floor Miami Beach, Florida 33139 Attn: Fred Beckmann, Public Works Department, Director For Contractor: Mainline Supply Company 668 NW Enterprise Drive Port St. Lucie, Florida 34986 Attn: Greg Panasuk, Municipal Sales Phone: 772-4D8-1960 Fax: 772-408-1963 E-mail: gpanasuk(a~mainlinesupplY.net L. MATERIALITY AND WAIVER OF BREACH -City and Contractor agree that each requirement, duty. and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract, A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. Page 4 Certification of Contract M. SEVERANCE - to the event a portion of this Contract andlor the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. N. APPLICABLE LAW AND VENUE -This Contract andlor the Contract Documents shall be enforceable in Miami-Dade County, Florida: and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract andlor the Contract Documents. Contractor shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds andlor insurances) required under the Contract Documents have been submitted to, and approved by: the Citys Risk Manager. Q. The ITB and all addenda issued. and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly. Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; (iii) contractor's bid in response thereto. the more stringent provision (as enforced by the City) shall prevail Page 5 Certification of Contract IN WITNESS WHEREOF the City and Contrador_ have caused this Certification of Contract to be signed and attested on this I: day of _lt:v,r 200, by their respective duly authorized representatives. CONTRACTOR jj ;'~~ By -~J,~ ~ a ~..~- Pr ent/ Signature ~~zC~ Psf~~-su Print Name l ~ C') I j ~r~ .: Qy~ NY COM N k DD 13/501 ATTEST: ~j~~,6"y E%PIRES~ NvNrMer t!, 7YN f. e.wanvrxMn-ur~w.sr. ~~~ ' Secrete ignature ~~,, ia;. ~ { __ }._~ ~~ CJ ~1.. t ~, ~,- ~ rl (,~ J Print Na e CITY OF MIAMI BEACH ayor a 1 /~~f.~t~l~f ~~~~ Date ATTEST C~t(4.t,{0 ~~ztl~.-.- City Clerk ( ~{1.~,,~.f ~~''i'`~ Date ~~- ~ t ('J D to FaPURC~$ALLISHIRLEYUOnUactsU4-08-09 Mainline Supply.doc APPROVED AS TO FORM & LANGUAGE - & FO XECUTIUN ~ 1 __ 1~ ~~1k..ti~-~~ __-_ ttomey_ ~ U~:< INVITATION TO BID FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS ITB~ 14-08x09 BID OPENING: April 21, 2009 AT 3:00 P.M. Gus wxz I.PPI:, Grcxurrvnen: Direcro• PROC UNf MTT DIViSlO~ I?s~0 ~onvenrion Cm~lci %vve, Miami Neac~, ~_ 33135 vnnv. micro ibexchf:. pav COMMISSION ITEM SUMMARY Condensed Title: Request For Approval To Award Contracts To Mainline Supply Co. For An Estimated Annual Amount Of $89,834.SO.Pursuanl To Invitation To Bid (ITB) No. 74-08-09 For The Purchase And Delivery Of Pdymer Meter Boxes Covers. Ke Intended Outcome Su orted: Well Maintained Facdiiies Supporting Data (Surveys, Environmental Scan, ete.): Miami Beach Customer Survey indiptes 81 °h of residents rated the appearance and maintenance of the City's public as either excellent or good. Issue: Shall the Mayor and City Commission approve award of contracts9 on the analysis of the bid received it is recommended that the contracts be awarded to Mainline Co. as Indigted in the attached Bid Tabulation sheet. )VE THE AWARD OF CONTRACTS. Adviso Board Recommendation: N1A Financial mrorm Source of Funds: auon: ~ Amount $89,834.50 Account PubiicWorksWater Account#425.0470-000680 2 3 _ I Total Financial Impact Summary: Ci Cleric's Office Le islative Trackin Gus Lopez Procurement Division Director ~ 6841 Si n-Offs: papa ent Dir ctor IctarK City Manager CI anager RCM GL TH PDW JMG T:IAGENpA~2009Vune ~naeMWWYmer Boxes Summary DOC. Agenda Item CoZC Date 6-3-09 ~ MIAMIBEACH r~/w I ~iv~ I ~ : ~:: City of Ariiami Beaeh, :700 Convention Cenrer Dnvc, N,iaml Beach, Horido 33139, www.miamideochll.gov COMMISSION MEMORANDUM To: Mayor Matti Henera Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: June 3, 2009 SUBJECT: REQUEST FOR APPROVAL TO AWARD CONTRACTS TO MAINLINE SUPPLY CO. AS PRIMARY VENDOR, AND FERGUSON ENTERPRISES INC. AS SECONDARY VENDOR, PURSUANT TO INVITATION TO 81D NO. 14-08-08, FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS IN THE ESTIMATED ANNUAL AMOUNT OF 589,834.SD ADMINISTRATION RECOMMENDATION Approve the Award of Contracts. BID AMOUNT AND FUNDING $89,834.50 Funding is available from the Public Works Water Department Account Number 425-0410-000680 ANALYSIS The purpose of Invitation to Bid No. 14-06/09 (the "Bid) is to establish a contract, by means of sealed bids, for the purchase and delivery of polymer meter boxes and covers for the City of Miami Beach Public Works Department, on an as needed basis, from sources of supply that will provide prompt and efficient service. The Bid was issued on April 21, 2009, with an opening date of April 24, 2009. BidNet issued bid notices to twenty-six (26) prospective bidders. Additionally, the Procurement Division sent notices to ten (10) prospective bidders. The notices resulted in the receipt of four (4) bids, from the following firms: 1). Mainline Supply Co.; 2). Ferguson; 3). HD Supply Waterwortcs Inc.; and 4). Coast Pump Supply. The lowest and best bid was received from Mainline Supply Co. Mainline Suppy Co. was formed in 1997, and has been in business for over twelve (12) years as a wholesale distributor of plumbing supplies. Mainline's previous and current contracts are in good standing and inGude the following cities; The City of Boynton Beach; The City of Defray Beach; The City of Deerfield Beach: and Port St. Lucie. 19 June 3, 2009 Commission Menwrendum The secondary vendor, Ferguson Enterprises has been in business for over 50 years. The Public Works Department has purchased materials from Ferguson Enterprises in previous years, and their level of satisfaction with the services of Ferguson Enterprises is high. Coast Pump & Supply had submitted a low bid for five (5) different line items However, this company does not provide CDR (specified/required brand). During FY 2008 the Public Works Department's estimated budget for polymer meter boxes was $140, ODO of which $48,649 was spent on the meter boxes from the previous supplier, HD Supply Waterworks, Inc. The FY 2009 Public Works Department's estimated budget for the polymer meter boxes is $99,800 of which they have spent $45,774 to date. CONCLUSION Based on the analysis of the bids received, the Administration recommends that the Mayor and City Commission accept the City Manager's recommendation of the lowest and best bidders; authorize the Mayor and City Clerk to execute contracts pursuant to Invitation to Bid No. (ITB~ 14-08-09 for the purchase and delivery of polymer meter boxes and covers. TABULATION SHEET Description MAINLINCEOSUPPLY FERGUSON HD SUPPLY WATERWORKS INC. COAST PUMP 8 SUPPLY Qty Unn price Unft Total Price Total Unit Price Totat Unit Price Tolal 518° Cover 100 $57.95 S5 795.00 $5625 $5.826.00 34.57 3 457.00 562.23 S6 223.00 518' Lid 50 $2525 1,282.50 $2525 S1 62.50 28.59 51329.50 18.47 ~ 5823.50 1" box 544 53325 $18 068.00 533.50 $18224.00 534.57 518,806.08 545.06 $24,512.Ba 1" Cover 767 $19.70 515 109.90 $2025 $15 531.75 $20.74 $15 907.58 17.08 $13085.02 2° Flared box 253 $66.66 $16862.45 567.00 $16,951.00 570.21 $1T 763.13 559.17 514,970.01 2" solid wver 328 $45.95 $15,071.60 $4625 $16,170.00 $48.40 515.875.20 $41.39 $13 575.92 t X" solid cover 181 9.25 57 929.25 249.50 7.869.50 552.12 8391.32 552.22 8.407.42 t X solid cover 228 $34.85 $7,945.80 35.00 57,980.00 $36.70 56.367.80 $33.34 57,601.52 Me_a Dover 30 $58.00 I $1770.00 270.00 $2100.00 282.76 21882.80 $68.00 2840.00 Grand Tot al $69,834.50 'I 29t 013.75 591.760.21 91 639.03 T:Agenda\2009Uune 31 ConsemllT&14-08-09 Meter boxes 20 MiAN11 BEACH Cily of Miami Beech, i?OG Convemion Canlor Drive, Miomi fiee: n, Floridc 33:39, www.rnam,beacnp.gov PROCUREMENT DIVISION Tel: 305-673-7490 Fax: 786.394.4011 April 17, 2009 RE: ADDENDUM NO. 2 TO INVITATION TO BID (ITB) NO. 14-08109 FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS The following are answers to questions from prospective bidders: I. Relative to the description of the meter boxes and covers on pages 20-22: I can't find part numbers for Items one (1) and two (2) A. Item Dne (1} WA620-1015 Item two (2) WC20101502 II. For Item three (3), the part number specified is for a straight wall box and your description specifies a flared wall box. According to CDR catalogue WB00-1118.12 is for a straight wall box, and W603-1118-12 is for a flared wall box. Specify which one the city wants. A. The City Uses PIN W803-1118-12 which is a flared wall box. III. Items seven (7) and eight (8) are the only items requested in heavy duty load rate, is that a typo error in the part number? A. H-20 Traffic rating for all boxes IV. For item nine (9) I can not find any reference in regards to this part number 4536TLS-45366 A. CLEAN OUT BOX 518 "Concrete w,'' Traffic Lid "Sewer" V. Does Section 2:10 Discounts (From published price lists) on page 17 apply to this bid? A. Section 2.10 does not apply and should not be considered when responding to this bid. Anrii +E zoos ire ~a-oe-a? Cily of hfiami Beech AAtlr. +dum Nc. 2 Vl. Method of Award A. Bidder must bid on all items listed on Bid Form to qualify for award of the contract. Bid will be awarded on an all or nothing basis. VII. What is the traffic rating? A. The traffic rating specification is H-20 VIII. See attached Document 1. Previous ITB- Tabulation Sheet -ITB-38-04105- Dated October 19, 2005 2. Pre-Bid Sign-in-Sheet from Meeting of April 9; 2009 3. Copy of Drawings for the bor, covers for this ITB IX Is item nine (9) concrete or CDR and what is the size? A. See attached drawing labeled 36 Series, No. 36-T Cast Iron IX. Do the lids need a touch read hole or steel reader lid? A. They need `pick "holes. There needs to be one {1) pick hole on the side on the 1" box. On the 1?/0" and 2" boxes. there needs to be two (2 )pick holes, one (1 j on each side. CITY OF MIAMI BEACH Gus Lopez, CPPO Procurement Director April 16, 2009 ITB N~. 3b--0tli09 City nl Miami Beach Adtlantlum NU. 2 ~ N'i,IAMIBEACH City of Miami Beach, .;'00 QrnW!nGOn ~enrer Dnvc. •V1nro: Hrnc6, Flo~idc ~s;?9, vriv:.nnsn:beucLt,3oc PROCUREMENT DIVISION Tel: 305-673-7490 Fax: 786.394.4011 RE: ADDENDUM NO. 1 TO INVITATION TO BID (ITB) NO. 14-08109 FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS I. A Pre-bid conference has been changed from April 7, 2009 to April 9, 2009 at 2:00 pm City Manager's small conference Room 4i" Floor City Hall, and 1700 Convention Center Driver Miami Beach Florida 33139. II. The deadline for receipt of Bids has been changed from April 21, 2009 to April 24, 2009 at 3:00 pm. CITY OF MIAMI BEACH ~_ ": ~., ', Gus Lopez. CPPO Procurement Director July 1 zoos Ire a:1-error CIN o! Miami Beall Atltlentlum No. 1 °, - „<., w - ~~ ~... . ~~...: s"°. City of Miami Beoeh, 1?7G Cenvenlio•' C enter Drive, An.ami Boar. Fior.do 33136, viww rnomioeochll gov reocuaeMeN; Divlsoi, PUBLIC NOTICE Tel 9056?~- 7-09G, =nx 7ifc.~34dt61' Invitation to Bid No Sealed bids will be received by the City of Miami Beach Procurement Division, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on April 21, 2009 for: FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS ITB # 14-08/09 At time, date; and place above, bids will be publicly opened. Any bids or bids received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bidlbid before the stated time and date is solely and strictly fhe responsibility of the bidderlproposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail. or any other occurrence. Purpose: The purpose of this bid is to establish a contract, by means of sealed bids; for the purchase and delivery of polymer meter boxes and covers for the City of Miami Beach Public Works Department. The Bid price shall include the cost for transportationJfreight for miscellaneous sizes of Polymer Meter Boxes and Covers or comparable equals. This contract shall remain in effect for two (2) years from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement for two (2) additional years. on a year to year basis. A Pre-bid conference will be held on April 7, 2009 at 10:00 a.m, in the City Manager's Small Conference Room, 4th Floor, City Hall, and 1700 Convention Center Drive. Miami Beach. Florida 33139. Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information. but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-free North America) (2) Enter the MEETING NUMBER: '2659980' (note that number is preceded and followed by the star {•) key). The City is utilizing BidNet as our electronic procurement service for automatic notification of bid opportunities and document fulfillment. We encourage you to participate in this bid notification system. To find out how you can receive automatic bid notifications or to obtain a copy of this Bid, go to wwev govbids comrscriotstsouthflorida!public?home1.aso orcall toll-free 1-800-677-1997 ext. 214. The City of tvllami Beach is also utilizing Bid Sync a central bid notification system which provides bid notification services to interested vendors, Bid Sync allows for vendors to register online and receive notification of bids, amendments and awards. Vendors with Internet access should review d•IUl2(109 rf iv Qtly Ot Mami Beach 17E~-1 L-riP!;:A the registration options at the following website: www.bidsvnc.com If you do not have Internet access. please call the Bid Sync's vendor support group at 800-990-9339 or 801-765-9245. Any questions or clarifications concerning this Bid shall be submitted in writing by a-mail or facsimile to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139, e- mail sthomasCa~miamibeachfl.gov.or fax: (786) 394-4011. The Bid title number shall be referenced on ali correspondence. All questions must be received no later than ten (10) calendar days prior to the scheduled Bid opening date. All responses to questionsiclarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any bid or bid deemed to be in the best interest of the City of Miami Beach. or waive any informality in any bid or bid. The City of Miami Beach may reject any and all bids or bids. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE FOLLOWING ORDINANCESIRESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: htto r~wwvr miamibeachfl.oovinewcitvldeots~ourchaselbidintro.asp CONE OF SILENCE -ORDINANCE NO. 2002-3378 CODE OF BUSINESS ETHICS -RESOLUTION NO. 2000-23879. DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234. PROTEST PROCEDURES -ORDINANCE NO. 2002-3344. LOBBYIST REGISTRATION AND DISCLOSURE OFFEES -- ORDINANCE N0.2002-3363 LOCAL PREFERENCE ORDINANCE NO. 2003-3413 EQUAL BENEFITS ORDINANCE -ORDINANCE NO. 2005-3494 CAMPAIGN CONTRUBUTIONS BY VENDORS ORDINANCE N0. 2003-3389. Sincerely i= i Gus Lopez, CPPO Procurement Director 3~it"70JB J 0135 C11y G'fdidT BU3tf1 ~?[_}4. Q[jil~< m '~,~,IAM.IBEACH City of Miami eeoch, 1700 '.bnvenfion ~Conre~ Orrve. lvtiomi em.ch, rloriAc ;i2I;i4, virv:.mianrbenc'~,fl.yoa =aocaaEnna~T ~t~lslon NOTICE TO PROSPECTIVE BIDDERS TPr ~cs.e~:i,•avc. -~x ?ar.:;vaa~l re :a-oaro? If not submitting a bid at this time, please detach this sheet from the bid documents, complete the information requested, and return to the address listed above. NO BID SUBMITTED FOR REASON(S) CHECKED ANDlOR INDICATED: -Our company does not handle this type of producUservice. _We cannot meet the specifications nor provide an alternate equal product. -Our company is simply not interested in bidding at this time. -Due to prior commitments, we are unable to bid at this time -OTHER. (Please specify} We do _ do not _ want to be retained on your mailing list for future bids for the type or product and/or service. Signature: Title: Company: Note: Failure to respond, either by submitting a bid or this compfeteo' form. may resuli in your company being removed from the City's bid list. 3x8:2009 4 of 39 IT6-tc.p&'fFJ Cv'y of Mami 9ca~~h FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS ITB # 14-08/09 1.0 GENERAL CONDITIONS 1.1 SEALED BIDS: An Original and three (3) copies of the Bid Form as well as any other pertinent documents must be returned in order for the bid to be considered for award. All bids are subject to the conditions specified hereon and on the attached Special Conditions, Specifications and Bid Form. The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title to the City of Miami Beach Procurement Division, 3rd floor, 1700 Convention Center Drive, Miami Beach, Florida 33139. Facsimile, electronic, or e-mailed bids will not be accepted. 1.2 EXECUTION OF BID: Bid must contain a manual signature of an authorized representative in the space provided on the Bid Form. Failure to properly sign bid shall invalidate same and it shall NOT be considered for award. All bids must be completed in pen and ink or typewritten. No erasures are permitted. If a correction is necessary. draw a single line through the entered figure and enter the corrected figure above it. Corrections must be initialed by the person signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be tabulated. The original bid conditions and specifications CANNOT be changed or altered in any way. Altered bids will not be considered. Clarification of bid submitted shall be in letter form, signed by bidders and attached to the bid. 1.3 NO BID: If not submitting a bid, respond by returning the enclosed bid form questionnaire, and explain the reason. Repeated failure to bid without sufficient just cation may be cause for removal of a supplier's name from the bid mailing list. 1.4 PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and eMended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications- Incase of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(sj. 1.5 TAXES: The City of Miami Beach is exempt from all Federal Excise and State taxes. State Sales Tax and Use Certificate Number is 85-80126216390-9 1.6 MISTAKES: Bidders are expected to examine the specifications; delivery schedules, bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk. 1.7 CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be the latest new and current model offered (most current production model at the lime of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 1.8 UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid. all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s) offered and furnished. iM39 ;:rs:a0os 1T6-74-8109 6iN nr M~m~ 6cacn 1.9 BIDDER'S CONDITIONS The City Commission reserves the right to waive irregularities or technicalities in bids or to reject all bids or any part of any bid they deem necessary for the best interest of the City of Miaml Beach. FL. 1.10 EQUIVALENTS: If bidder offers makes of equipment or brands of supplies other than those specified in the following, he must so indicate on his bid. Specific article(s) of equipmentlsupplies shall conform in quality, design and construction with all published claims of the manufacturer. Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. Bidder shall indicate on the bid form the manufacturer's name and number if bidding other Than the specified brands. and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(sj conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA. Lacking any written indication of intent to quote an alternate brand or model number, the bid will be considered as a bid in complete compliance with the specifications as listed on the attached form. 1.11 NON-CONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications. Item delivered, not conforming to specifications, may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in bid and/or purchase order may be purchased on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in: A) Vendor's name being removed from the vendor list. B) All departments being advised not to do business with vendor. 1.12 SAMPLES: Samples of items, when required. must be fumished free of expense and, if not destroyed. will, upon request, be retumed at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with bidder's name. Failure of bidder to either deliver required samples orto clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL '33139. 1.13 DELIVERY: Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the user, lvlonday through Friday, excluding holidays. 1.14 INTERPRETATIONS: Unless otherwise stated in the bid; any questions concerning conditions and specifications should be submitted in writing to the Procurement Director, 1700 Convention Center Drive, Miami Beach, FL 33139.e-mail slhomasCa~mialnibeachfl.gov. with a copy to GusLooezCa~miamibeacfl.gov. 1.15 BID OPENING: Bids shall be opened and publicly read on the date, time and place specified on the Bid Form. All bids received after the date. time, and place shall be returned, unopened. 1.16 INSPECTION. ACCEPTANCE & TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title toior risk G 0138 }113QJJ5 ~rtv ~ ruami eea;r IT8-'~4-Uti:U'.' of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the buyer unless loss or damage result from negligence by the buyer. If the materials or services supplied to the City are found to be defective or not conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return product at bidder's expense. 1.17 PAYMENT: Payment will be made by the City after the items awarded to a vendor have been received, inspected, and found to comply with award specifications, free of damage or defect and properly invoiced. 1.18 DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City shall be final and binding on both parties. 1.19 LEGAL REQUIREMENTS: Federal, State, county and city laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. 1.20 PATENTS & ROYALTIES: The bidder, without exception, shall indemnify and save harmless the City of Miami Beach, Florida and its employees from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by The City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent. or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 1.21 OSHA: The bidder warrants that the product supplied to the City of Miami Beach, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be considered as a breach of contract. Any fines levied because of inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same. 1.22 SPECIAL CONDITIONS: Any and all Special Conditions that may vary from these General Conditions shall have precedence. 1.23 ANTI-DISCRIMINATION: The bidder certifies that helshe is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race. color. religion, sex or national origin. 1.24 AMERICAN WITH DISABILITIES ACT: To request this material in accessible format, sign language interpreters, information on access for persons with disabilities. and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 {voice), 305- 673-7524 {fax) or 305-673-7218 (TTYj five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service), Df 35 3ctll20Y ITR-it-O&rpo ~¢y o' 60Bmi beam 1.25 QUALITY: All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade workmanship. 1.26 LIABILITY, INSURANCE, LICENSES AND PERMITS: Where bidders are required to enter or go onto City of Miami Beach property to deliver materials or perform work or services as a result of a bid award, the successful bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Miami-Dade County and City of Miami Beach municipal code requirements as well as the Florida Building Code. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder (or agent) or any person the bidder has designated in the completion of the contract as a result of his or her bid. 1.27 BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE: Bid Bonds, when required. shall be submitted with the bid in the amount specified in Special Conditions. After acceptance of bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in Special Conditions Failure or refusal of a bidder to execute a contract upon award. or withdrawal of a bid before such award is made. may result in forfeiture of that portion of any bid surety required equal to liquidated damages incurred by the City thereby, or where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the bidder's list. 1.29 CANCELLATION: In the event any of the provisions of this bid are violated by the contractor; the Procurement Director shall give written notice to the contractor stating the deficiencies and unless deficiencies are corrected within ten (10j days. recommendation will be made to the City Commission for immediate cancellation. The City Commission of Miami Beach, Florida reserves the right to terminate any contract resulting from this invitation ai any time and for any reason, upon giving thirty (30) days prior written notice to the other party. 1.30 BILLING INSTRUCTIONS: Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering department; with a copv to the Accounts Payable Department, 1700 Convention Center Drive. Miami Beach, Florida 33139. 1.31 NOTES TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH: Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00 P.M. 1.32 SUBSTITUTIONS: The City of Miami Beach, Florida WILL NOT accept substitute shipments of any kind. Bidderl,s) is expected to furnish the brand quoted in their bid once awarded. Any substitute shipments will be returned at the bidder's expense. 1.33 FACILITIES: The City Commission reserves the right to inspect the bidder's facilities at any time with prior notice. 1.34 BID TABULATIONS: Bidders desiring a copy of the bid tabulation may request same by enclosing aself- addressed stamped envelope with the bid. e or su 3:+a.2w~ iTS-ta-naros. 1.35 PROTEST PROCEDURES: Bidders that are not selected may protest any recommendation for Contract award in accordance with City of Miami Beach Ordinance No. 2002-3344, which establishes procedures for resulting protested bids and proposed awards. Protest not timely pursuant to the requirements of Ordinance No. 2002-3344 shall be barred. 1.36 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If any person contemplating submitting a Bid under this Solicitation is in doubt as to the true meaning of the specifications or other Bid documents or any part thereof, the Bidder must submit to the City of Miami Beach Procurement Director at least ten (10) calendar days prior to scheduled Bid opening, a request for clarification. All such requests for clarification must be made in writing and the person submitting the request will be responsible for its timely delivery. Any interpretation of the Bid, if made, will be made only by Addendum duly issued by the City of Miami Beach Procurement Director. The Cit}` shall issue an Informational Addendum if clarification or minimal changes are required. The Cfty shall issue a Formal Addendum if substantial changes which impact the technical submission of Bids are required. A copy of such Addendum shall be sent by BidNet® via a-mail or facsimile to each Bidder receiving the Solicitation that is a subscriber to the Bidnet~ notification system. Bidders who are not subscribers to the BidnetG system are responsible for ensuring that they have received all addenda- In the event of conflict with the original Contract Documents. Addendum shall govern all other Contract Documents to the extent specified. Subsequent addendum shall govern over prior addendum only to the extent specified. The Bidder shall be required to acknowledge receipt of the Formal Addendum by signing in the space provided on the Bid Bid Form. Failure to acknowledge Addendum shall deem its Bid non-responsive: provided, however, that the City may waive this requirement in its best interest. The City will not be responsible for any other explanation or interpretation made verbally or in writing by any other city representative. 1.37 DEMONSTRATION OF COMPETENCY: 11 Pre-award inspection of the Bidder's facility may be made prior to the award of contract. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial support, equipment and organization to insure that they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the City of Miami Beach. 2) The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder, including past performance lexperience) with the Cffy in making the award in the best interest of the City. 3) The City may require Bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging. and characteristics of the productsto be supplies to the City through the designated representative. Any conflicts between this material information provided by the source of supply and the information contained in the Bidder's Bid may render the Bid non-responsive. 4j The City may. during the period that the Contract between the Ciry and the successful Bidder is in force. review the successful Bidder's record of performance to insure that the Bidder is continuing to provide sufficient financial support. equipment and organization as prescribed in this Solicitation. Irrespective of the Bidder's performance on contracts awarded to it by the City. the City may place said contracts on probationary status and 90`39 ir;lpfA% Gb M Lliami 3cxA TB- ~ 4-0F3'L*J implement termination procedures if the City determines that the successful Bidder no longer possesses the financial support, equipment and organization which would have been necessary during the Bid evaluation period in order to comply with this demonstration of competency section. 1.38 DETERMINATION OF AWARD: The City Commission shall award the contract to the lowest and best bidder. In determining the lowest and best bidder, in addition to price, there shall be considered the following: a. The ability, capacity and skill of the bidder to perform the Contract. b. Whether the bidder can perform the Contract within the time specified, without delay or interference. c. The character, integrity, reputation, judgment, experience and efficiency of the bidder. The quality of performance of previous contracts. c. The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 1.39 ASSIGNMENT: The contractor shall not assign, transfer, convey. sublet or otherwise dispose of this contract, including any or all of its right; title or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City of Miami Beach. 1.40 LAWS, PERMITS AND REGULATIONS: The bidder shall obtain and pay for all licenses. permits and inspection fees required forthis project: and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. 1.41 OPTIONAL CONTRACT USAGE: As provided in Section 287.042 (17), Florida Statutes, other State agencies may purchase from the resulting contract, provided the Department of Management Services, Division of Procurement, has certified its use to be cost effective and in the best interest of the State. Contractors have the option of selling these commodities or services certified by the Division to the other State agencies at the agencies option. 1.42 SPOT MARKET PURCHASES: It is the intent of the City to purchase the items specifically listed in this bid from the awarded vendor. However, items that are to be a Spot Market Purchased may be purchased by other methods, i.e. Federal. State or local contracts. 1.43 ELIMINATION FROM CONSIDERATION: This bid solicitation shall not be awarded io any person or firm who is in arrears to the City upon any debt. taxes or contracts which are defaulted as surety or otherwise upon any obligation to the City. 1.44 WAIVER OF INFORMALITIES: The City reserves the right to waive any informalities or irregularities in this bid solicitation. 1.45 ESTIMATED QUANTITIES: Estimated quantities or estimated dollars, ii provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period, The Cily is not obligated to place any order for a given amount subsequent to the award of this bid solicitation. Estimates are based upon the CRys actual needs andror usage during a previous contract period, The City for purposes of determining the low bidder meeting specifications may use said estimates. 10 u13~ 3Y Ef2W5 Ciw ~ rdaar Fearh n 8-14-UN10@ 1.46 COLLUSION Bids from related parties. Where two (2) or more related parties each submit a bid or bid for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bids or bids. Related parties mean bidders or proposers or the principals thereof which have a direct or indirect ownership interest in another bidder or proposer for the same contractor in which a parent company or the principals thereof of one i1) bidder or proposer have a direct or indirect ownership interest in another bidder or proposer for the same contract. Bids or bids found to he collusive shall be rejected. Bidders or Proposers who have been found to have engaged in collusion may be considered non-responsible, and may be suspended or debarred, and any contract resuRing from collusive bidding may be terminated for default. 1.47 DISPUTES: In the event of a conflict between the documents, the order of priority of the documents shall be as follows, • Any agreement resulting from the award of this Bid (if applicable); then • Addenda released for this Bid, with the latest Addendum taking precedence; then • The Bid; then • Awardee's Bid. 1.48 REASONABLE ACCOMMODATION: In accordance with the Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the Public Works Department at (305) 673-7080. 1.49 GRATUITIES: Proposers shall not offer any gratuities, favors, or anything of monetary value to any official; employee, or agent of the City, for the purpose of influencing consideration of this bid. 1.50 SIGNED BID CONSIDERED AN OFFER: The signed bid shall be considered an offer on the part of the bidder or contractor. which offer shall be deemed accepted upon approval by the City Commission of the City of Miami Beach, Florida and in case of default on the part of successful bidder or contractor, after such acceptance: the City may procure the items or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned or incurred thereby. 1.51 BID CLARIFICATION: Any questions or clarifications concerning this Invitation fo 8id shall be submitted in writing by mail or facsimile to the Procurement Department, 1700 Convention Center Drive, Miami Beach, Florida, 33139 via e-mail, sthomasanmiamibeachfl.gov. with a copy to GusLopez(a?miamibeachfl-qov. The bid titlelnumber shall be referenced on all correspondence. All questions must be received no later than ten (10) calendar days prior to the scheduled bid opening date. All responses to questionsiclarifications will be sent to all prospective bidders in the form of an addendum. NO QUESTIONS WILL BE RECEIVED VERBALLY OR AFTER SAID DEADLINE. 1.52 TIE BIDS: Please be advised that in accordance with Florida Statues Section 287.087. regarding identical tie bids, preference will be given to vendors certifying that they have implemented a drug free work place program. A certification form will be required at the time of Bid submission. 11 n: 99 ;na:zuos ~iN cl Miami RearM ITR-j 4-0810U 1.53 PUBLIC ENTITY CRIMES (PEC) A person or affiliate who has been placed on the convicted vendor lis', following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work. may not submit bids on leases of real property to public entity. may not be awarded or perform work as a contractor, supplier; sub- contractor, or consultant under a contract with a public entity ,and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017. for CATEGORY T1~+0 for a period of 36 months from the date of being placed on the convicted vendor list. 1.54 DETERMINATION OF RESPONSIVENESS: Determination of responsiveness will take place at the time of bid opening and evaluation. In order to be deemed a responsive bidder, your bid must conform in all material respects to the requirements stated in their Bid. Vendors shall specify on the attached Bid Form. the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time; no ranges will be accepted, i.e.; 12-14 days. 1.56 CONE OF SILENCE: This invitation to bid is subject to the "Cone of Silence" in accordance with Ordinance No. 2002-3378. A copy of all written communication(sl regarding this bid must be filed with the city clerk. 1.57 TERMINATION FOR DEFAULT: If through any cause within the reasonable control of the successful bidder, ii shall fail to fulfill in a timely manner. or otherwise violate any of the covenants, agreements, or stipulations material to the Agreement, the City shalt thereupon have the right to terminate the services then remaining to be performed by giving written notice to the successful bidder of such termination which shall become effective upon receipt by the successful bidder of the written termination notice. In that event. the City shall compensate the successful bidder in accordance with the Agreement for all services performed by the bidder prior to termination. net of any costs incurred by the City as a consequence of the default. Notwithstanding the above. the successful bidder shall not be relieved of liability to the City for damages sustained by tfte City by virtue of any breach of the Agreement by the bidder, and the City may reasonably withhold payments tc the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined- 1.58 TERMINATION FOR CONVENIENCE OF CITY: The City may. for its convenience. terminate the servicesthen remaining to be performed at any tlme without cause by giving written notice to successful bidder of such termination, which shall become effective thirty (301 days following receipt by bidder of such notice. In that event. all finished or unfinished documents and other materials shalt be properly delivered to the City. If the Agreement is terminated by the City as provided in this section, the City shall compensate the successful bidder in accordance with the Agreement for all services actually perforrned by the successful bidder and reasonable direct costs of successful bidder for assembling and delivering to City all documents, No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the Agreement. Such payments shall be the tots! extent of the City's liability to the successful bidder upon a termination as provided for in this section. ~! Rr sn 3n62CUl' ITR-to-09i0~ City o! Id~am. 9eatt~ 1.59 INSURANCE AND INDEMNIFICATION: (See Check List for applicability to this contract} The contractor shall be responsible for his work and every part thereof, and for all materials, tools, appliances and property of every description, used in connection with this particular project. He shall specifically and distinctly assume. and does so assume, alt risks of damage or injury to property or persons used or employed on or in connection with the work and of all damage or injury to any person or property wherever located, resulting from any action or operation under the contract or in connection with the work. It is understood and agreed that at all times the contractor is acting as an independent contractor. The contractor. at all times during the full duration of work under this contract, including extra work in connection with this project shall meet the following requirements: Maintain Automobile Liability Insurance including Property Damage covering all owned, non-owned or hired automobiles and equipment used in connection with the work. No change or cancellation in insurance shall be made without thirty (30) days written notice to the City of Miami Beach Risk Manager. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and these companies must have a rating of at least B+:VI or better per Best's Key Rating Guide, latest edition. Original signed Certificates of Insurance, evidencing such coverages and endorsements as required herein, shall be filed with and approved by the City of Miami Beach Risk Manager before work is started. The certificate must state Bid Number and Title. Upon expiration of the required insurance, the contractor must submit updated certificates of insurance for as long a period as any work is still in progress. It is understood and agreed that all policies of insurance provided by the contractor are primary coverage to any insurance or seH-insurance the City of Miami Beach possesses that may apply to a loss resulting from the work performed in this contract. All policies issued to cover the insurance requirements herein shall provide full coverage from the first dollar of exposure. No deductibles wilt be allowed in any policies issued on "The contractor hereby agrees to indemnify and hold harmless the City of Miami Beach, a municipal corporation, its officers; agents, and employees from all claims for bodily injuries to the public in and up to the amount of $1,000.000.00 for each occurrence and for all damages to the property of others in and up to the amount of $1.000.000.00 for each occurrence per the insurance requirement under the specifications including costs of investigation, all expenses of litigation, including reasonable attorney fees and the cost of appeals arising out of any such claims or suits because of any and all acts of omission or commission of any by the contractor, his agents. servants, or employees. or through the mere existence of the project under contract". The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and suits arising out of the sole and exclusive negligence of the City of Miami Beach: its officers, agents, and employees, as determined by a court of competent jurisdiction. The contractor will notify his insurance agent without delay of the existence of the Hold Harmless Agreement contained within this contract, and furnish a copy of the Holtl Harmless Agreement to the insurance agent and carrier. The contractor will obtain and maintain contractual liability insurance in adequate limits for the sole purpose of protecting the City of Miami Beach under the Hold Harmless Agreement from any and all claims arising out of this contractual operation. U of 35 31162004 ^ 8-1408105 0ny pi Miami Baa:.h The contractor will secure and maintain policies of subcontractors. All policies shall be made available to the City upon demand. Compliance by the contractor and all subcontractors with the foregoing requirements as to carrying insurance and furnishing copies of the insurance policies shall not relieve the contractor and all subcontractors of their liabilities and obligations under any Section or Provisions of this contract. Contractor shall be as fully responsible to the City for the acts and omissions of the subcontractor and of persons employed by them as he is for acts and omissions of persons directly employed by him. Insurance coverage required in these spec cations shall be in force throughout the contract term. Should any awardee fail to provide acceptable evidence of current insurance within seven days of receipt of written notice at any time during the contract term, the City shall have the right to consider the contract breached and justifying the termination thereof, If bidder does not meet the insurance requirements of the specifications; alternate insurance coverage. satisfactory to the Risk Manager, may be considered. It is understood and agreed that the inclusion of more than one insured under these policies shall not restrict the coverage provided by these policies for one insured hereunder with respect to a liability claim or suit by another insured hereunder or an employee of such other insured and that with respect to claims against any insured hereunder, other insureds hereunder shall be considered members of the public: but the provisions of this Cross Liability clause shall apply only with respect to liability arising out of the ownership, maintenance. use, occupancy or repair of such portions of the premises insured hereunder as are not reserved for the exclusive use of occupancy of the insured against whom claim is made or suit is filed. 1.60 MODIFICATIONNVITHDRAWALS OF BIDS: A Bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time will not be considered. Bids shalt be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration of 120 calendar days from the opening of Bids without a contract award. Letters of withdrawal received after the bid due date and before said expiration date and letters of withdrawal received after contract award will not be considered. 1.61 EXCEPTIONS TO BID: Bidders are strongly encouraged to thoroughly review the qualification requirements set forth in this ITB, specifically the minimum specifications found on pages 21-22, identified by the words `must", "shall", and "will". Bidders who fail to satisfy the requirements set forth. may be deemed non-responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this ITB and you are proposing alternatives to said requirements you must notify the Procurement Office in writing at least five (5) days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via addendum prior to the deadline for receipt of bids. 7a of 39 3:7512099 17F-1AAA~09 ,,^.M~ of Miami 3eeCh FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVER ITB # 14-08109 INSURANCE CHECK LIST XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form). dams a to blc' ude 1.000.0OO.OQ per occurrence for bodily injury property 9 Premises/ Operations: Products; Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). XXX 3. Automobile Liability - $1,000,000 each occurrence - ownedlnon- owned/hired automobiles included. 00 per occurrence to follow the primary _ 4. Excess Liability - $ coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. _ g. Other Insurance as indicated: 5 .00 Builders Risk completed value $_ 00 -Liquor Liability $ 00 _ Fire Legal Liability $ .00 _ Protection and Indemnity $ 00 _ Employee Dishonesty Bond $ -,00 _ Other XXX 7. Thirty (30) days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX g. The certificate must state the bid number and title BIDDER AND INSURANCE AGENT STATEMENT: We understand the Insurance Requirements of these specifications and that evidence of this insurance may be required within five (5) days after bid ening. ---------- Signatu.C of Bidder Bidder t5 of 39 CI lento: 765901 70MAINLSUP ACORD CERTIFICATE OF LIABILITY INSURANCE a o ""' ~ f si2ooa i moDUCErt THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATN)N ~ BB3T McPhail Bray Insurance ONLY AND CONFCRS NO RIGHTS UPON THE CERTIFICATE P. 0. Box 11148 MOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR ALTCR THE COVERAGE AFFORDED BY THE POLICIES BELOW. 5925 Carnegie Blvd Suite 400 ~- - - Charlotte, NC 28220 INSURERS AFFORDING COVERAGE ' NAIC a 'NSURED INaVkEkA Plwenlx Insurance Compan ~ 25623 Mainline Supply Holdings, LLC -'- w~uREk e. Travelers Property Casualty Co of Am _ ~ 25674 7025 Northwinds Dr. NW _ msuneRU ~` Concord, NC 28027 INfiURER D. COVERA GES _ ' THE CO I ICIES O( NS1134NC.T l IS'LP RPI!lW IIAVF C EN I'cSJE'J TG TF£ INS JREp NAIAEp ABJ'JE FOR THE POLICY PERIOfi INDICATED NORVITHSTANpiK:: AN1' HE !]AREME\;, TEHIA O.0. CON JIT, CP, CF .0.A" CC`:TR.hC- ~P. OTHER p0:: 1161E NT Vi rtH H55Pc CT IU V:HIOH fH15 CERTIFlCATE M.qY e[ ISSUCD OR MAY PE RTAIN, lHE PISURANpE AFFORUE b'r IH6 I'OUC;CS pCSCRIOCJ IICR CIN IS J.':TJCrT'O 1.11 TI!C TERM,., CXGLUn10N ANG CONCI]ONS OF SI.CN )'OLICI _;. AGGREGAZ LIN.ITS SHOl4'N'Ui,1' HnvC UGBJ RED.~:.ED e~' PMC %L V.IR; - L TYPE O`INSURANCE POLICY LAUNDER ____ vDLICVEFFECTVE ~POLIfY E%PW4TIDM LIMITS A '. DENERAL UADILRV 6301011 L895PHX09 01/01109 O1lOt/1O F.AGH OCCURRENCC 31 OOD DOO CAIAIFhCIAL GENERAL LIgeSRV I DA~AAGE TO RENrCU SSDO OOO I ::: AILS NAi)E J(I M.EUk MEU F%P IArY r+nq FFrwli SS OOO _ ~LHSf:NAL SALV INJUNY It OOO OOO SENCRA_ ACraRCLLgR 32 000 000 ' GENt AC.OR[GATr LTIIT 4^PI I(4 Err. 'PROW.^,TS-COMPfOP AGG G2 OOD OOO ' J VOLICd' PAC LOC B I Autorrosl:ELYeulrr BA83418441 01101!09 01101!10 ca1relNED SIFXtLE_lun E m 000 31 000 B I ~gkY AUTO , 8101011 L885TIL09 01101!09 01!01!10 I a accw l , . 1 Ml (AVN_O AllT0.. ///]77 flDDILY INJURY 3 aCHPWLED AVTD; / / / / IM V6tcnl X dIREJAlIT05 / / _ L / ,1 bOmLY IHJUkY 3 X NON.CWtE04UTUS !J/V' T1 IPtr ecunenr, I ~ `" PRUPERT'(MNAGE ~ Vtro<cO nS S ~ e OARAOl WB:LnY / ~ I AVLO CKY~[lI ACGIUENI S i ANY ALTO UAEE OTHER MAN S AUTO oN.r. noG 1 f B ! E%fes6NME1ELLALJAEILTY CUP1011 L895TIL09 01!01!09 01101!10 EAfiloceumuN.E ~ t26000000 X OCCUH C f.LAILIR IJADF I AGGRErygTE E2S OOD DOO 3 J VEOUCIIbtL f X f RGCNPOh 3O _ - f A YlORKERe CONI+ENSATON AND U881728675PHX09 O1lO1f09 01101l1O ' X W.^. STATb C1H- EYPLOYERS' We1LRY ANY °ROPRIF I!fH'PARINFRI°%F^ VII'JF E. k4CH ACCI03I: $50D DDG _ . O(nCCRiMC1A1=R C1(GLJGCO' E._. ULti!ASh MlNVWYlt 3SOO,000 %'IH~ IXOCn4[ ~~!r 5 . W' ?ROVI4IDNS INYYN -_-^J-_ - E'_. DISEASE ~ F`OL1: ° LIMB S6OO OOO OTNER 1 DESCRIPTgN OF OPEkATroN6! LOCATR)N31 VEHICLES! EXCLUSIONS ADDED DY ENDORSEMENT f S^ECYL PROVLSxJAS 30 day notice of cancellation except for non-payment of premium which is 10 days. Workers Compensation coverage is excluded for employees living andfor working In the state of Ohio or any other monopollstle state. (See Attachod Doscriptionsl CERTIFICATE HOLDER CANCELLATION SNOVLO AIW OP THE A60YE DESDRER!D POLICES BE CANC[LLED BEFORE TIIE F%PIIIPTIOt! City of Miami Beach DATE TNEREOE TNEISSUMIG INSURCN'MLL CNDEAVOR ID MAII ~~ DAYS WRYTTEA 1TDO (.ODVen110ne1 L'enter DE NOi1CE TD 1HE CERIIFlCAIG NOLDCR MANED TONE LEFT. BUT FAILVRE TC DO SDSlULL Miami, FL 33139 IMVO.3E NO OflLY3ATON OR HA&Lrtv OF AHY xIND UPON TIC MSVRCR, ITS rtGFNT40R REPR®ENTAINEE. _ AIITXOR~D RERiE3ENTATIVE ACORD 25 (2D01708) 1 of 3 OS3923652/M3336749 AM1 IMPORTANT If the ceNficace holder is an ADDITIONAL INSUREG, the policy(ies) mull be endorsed. A statement nn this rwtificate cues not cooler righls to the certlficale holder in lieu of such endorsement(s). If S'J©ROGATION IS WAIVED, wbjcct to the Isrms and conditions of the policy, curtain policies may rrpuirc an ondor.,emonf. A statemem on [hB certificate noes not confer rights to the certificate holtlor in lieu of such ondorsoment(s). DISCLAIMER The Certifirale of Insurance or. the reverse side of mis form does not constitute a contract oetween the issuing inwrer(s), authorized representative or producer, and the certif~ate holder, nor does it affirmaiively or negatively amend, extend or aaer the coverage afforded by ;he policies listed thereon. Names " oEC Page: Malnllne Supply Moldings, LLC Names: Mainline Holding Company, LLC Names: Mainline Supply of Asheville. LLC Namos: Malnllne Supply of Atlanta. LLC Names: Mainline Supply of Charlotte, LLC Names: Mainline Supply of Greensboro, LLC Names: Mainline Supply of Greenville, LLC Names: Malnllne Supply of Jonesboro, Inc. Names: Mainline Suuoly of Fioritla. LLC ine Holding Company, Profit Sharing Ina Supply Company, Inc. Underground Utility Supply, Inc. Acquisition Corporation 7PB1408/09 FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS ITB # 14-08109 2.0 SPECIAL CONDITIONS 2.1 PURPOSE The purpose of this bid is to establish a contract, by means of sealed bids, for the purchase and delivery of miscellaneous sizes of polymer meter boxes and covers for the Public Works Department on an as needed basis, from a source (s) of supply that give prompt and efficient service. This contract shall remain in effect for two (2} years from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement for two (2) additional years, on a year to year basis. 2.2.1 Orders will be placed to vendors on an as needed basis to meet City usage requirements. 2.2.2 Providing the successful bidder(s) will agree to maintain the same price, terms and conditions of the current contract; this contract could be extended for an addffional two (2) years, on a year to year basis, if mutually agreed upon by both parties. 2.3 METHOD OF AWARD: Award of this contract may be made to the primary and secondary Lowest and Best Bidders, as defined in General Conditions 1.38. Should the primary vendor tail to comply with the Terms and Conditions of this Contract, the City reserves the right to award to the secondary vendor, if it is deemed to be in the best interest of the City. Award of orders will be based on the vendor's pricing and availability of materials at the time the need arises. However, the City reserves the right to award per line item and/or by group, should it be determined it is in the City's best economic interest. It shall be the sole prerogative of the City as the total amount of awarded vendors on this contract. During the term of this contract, the City reserves the right to add or delete vendors as it deems necessary, in its best interest. 2.4 PAYMENT: Invoices for payment will be submitted upon delivery. Invoices will be subject to verification and approval by the ordering Department's designated representative. 2.5 SHIPPING TERMS: Prices shall include freight to City's premises, and shall be F.O.B. Destination, Vendor shall hold title to the goods unfit such time as they are delivered, installed and accepted by an authorized City representative. 2.6 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the Bidder is awarded a contract under this bid solicitation, the prices quoted by the Bidder on the Bid Form shall remain fixed and firm during the term of this contract; provided, however, that the Bidder may offer incentive discounts from this fixed price to the City at any time during the contractual term. 1f. Of 39 :f.'18:7003 Cny M Miami Beall I?B-14-OB10~J 2.7 PRE-BID CONFERENCE: A Pre-bid conference wilt be held on April 7, 2009 at 10:00 a.m. in the City Manager's Small Conference Room, 4th Floor, City Hall, and 1700 Convention Center Drive, Miami Beach, Florida 33139. Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information. but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-free North America) (2) Enter the MEETING NUMBER: '2659980" (note that number is preceded and followed by the star (") key). 2.8 CONTACT PERSON: The contact person for this Invitation to Bid is Shirley Thomas. The contact person maybe reached by phone: 305.673.7490; fax: 786.394.4011; or a-mail: sthomas!a~miamibeachfl.gov. proposer, bidder, lobbyist or consuRant and Procurement Stall is limited to matters of process or procedure. Requests for additional information or clarifications must be made in writing to the contact person, with a copy to the City Clerk, no later than ten (10) calendar days prior to the scheduled Bid opening date. The City will issue replies to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the deadline for responding to the Bid. Bidders should not rely on representations, statements, or explanations other than those made in this Bid or in any written addendum to this Bid. Bidders should verify with the Procurement Division prior to submitting a bid that all addenda have been received. YOU MUST FAMILIARIZE YOURSELF WITH GENERAL CONDITION 1.56, ENTITLED CONE OF SILENCE, WHICH SETS FORTH THE POLICIES AND PROCEDURES RELATIVE TO ORAL AND WRITTEN COMMUNICATIONS. 2.9 DELIVERY TIME: Vendors shall specify on the attached Bid Form the estimated delivery time (in calendar days) for each item. Upon delivery, all materials shall be unloaded by vendor. Delivery shall be prior to 3:00 PM, Monday through Friday with-in the Ciry of Miami Beach. 2.10 DISCOUNTS (From published price lists): Bids shall be submitted on the basis of a discount from a manufacturer's published price list(s), Such published price list(s) must be common to, and accepted by, the industry in general. The lists must be printed, properly identified, and dated as to issuance and effectiveness. Revised published prices list(s) may be used as a means of price adjustments. However. all bids are to be firm through September 30, 2008, and revised price list(s) will not be accepted by the City until after that date. Revised published price list(s) will be accepted only in the event of an industry-wide price change, as evidenced by the issuance of revised price lists by the manufacturer. Revised prices will not become effective until revised list(s) are submitted to the City under the vendor cover letter identifying the applicable bid number. Vendor cover letter and pricing list(s) must be dated, signed and submitted to the Procurement Director. 2.11 ESTIMATED QUANTITIES: Quantities. if stated, are for Bidders' guidance only and no guarantee is given or implied as to quantities that will be used during the contract period. Estimated quantities are based upon previous needs. Said estimated quantities may be used by the City for the purpose of evaluating the low Bidder meeting specifications. ~: o"s~~ 3~'W2000: ITE-14-Utl70£ CIN C' h118M ~ beach 2.12 WARRANTY The successful bidder will be required to warranty all equipment and parts supplied. The successful bidder must accept return for full credit for items shipped in error or damaged in shipment. The City of Miami Beach shall return items in "as received" condition. 2.13 GUARANTEE: The successful bidder will be required to guarantee all work performed for Installation. for a minimum of one (1) year. Vendor will accept return for boxes not meeting warranty after being installed. 2.14 REFERENCES (PROVIDE REFERENCES, IN THE CUSTOMER REFERENCE FORM) Bidder's shall furnish the names, addresses, telephone numbers, and a-mail address of a minimum of six(6) firms or government organizations for which the Contractor is currently furnishing or has furnished, similar services. 2.15 FACILITY LOCATION: Materials will be delivered to the below location or other locations within the City limits as requested at time of ordering. Public Works Department 450 Dade Boulevard Miami Beach, FI 33139 2.16 BIDDER QUALIFICATIONS: In order for bids to be considered. bidders must submit with their bid, evidence that they are qualified to satisfactorily perform the specified service. Evidence shall include all information necessary to certify that the bidder: maintains a permanent place of business; is an authorized distributor of the items specified in their proposal; has not had just or proper claims pending against him or his firm: and has provided similar type products. The evidence will consist of listing of contracts for similar equipment that have been provided to public and private sector clients, within the last three (3) years, and letter from the manufacturer that bidder is an authorized distributor for the proposed manufacturer. 2.17 LATE BIDS: At time. date, and place above, bids will be publicly opened. Any bids or bids received after time and date specified will be returned to the bidder unopened. The responsibility for submitting abid/bid before the staled time and date is solely and strictly the responsibility of the bidderlproposer. The City is not responsible for delays caused by mail. courier service, including U.S. Mail, or any other occurrence. 2.18 COMPLETE INFORMATION REQUIRED ON BID FORM: All bids must be submitted on the attached Bid Form and all blanks filled in. To be considered a valid bid, the ORIGINAL AND THREE f31 COPIES ofthe Bid Form pages and all required submittal information must be returned properly completed, in a sealed envelope as outlined in the first paragraph of General Conditions. 2.19 EQUAL PRODUCT: Manufacturer s name, brand name and model number are used in these specifications for the purpose of establishing minimum requirement of level of quality, standards of performance and design required and is in noway Intended to prohibit the bidding of other manufacturer's items of equal material, unless otherwise indicated. Equal (substitution] may be bid. provided product so bid is found to be equal in quallt standards of performance, design, etc. to item specified, unless otherwise indicated. Where equal is proposed, bid must be accompanied by complete factory information sheets (specifications, brochures, etc.) and test results of unit bid as equal. The City. after evaluation of the documentation submitted will determine if products is approved as equal to specified. tb of 34 3'7872009 IIF5~1~-OSIOA Cny of na~am Beat 2.20 USAGE REPORTS: The City may request Annuat Usage Reports from successful bidder(s); to include: item number, item description. quantity orderedlsupplied, unitlextended costs and total dollar amount citywide and per department. 2.21 MIAMI-DADEISTATE CONTRACTS: The City reserves the right to purchase supplies such as the ones specified in this contract from Miami Dade County or State Contract Vendors should it be determined that it is in the City's best interest. 2.22 CUSTOMER SERVICE: Excellent customer service is the standard of the City of Miami Beach. As contract employees of the City, all employees will be required to adhere to the City's "Service Excellence" standards and expected to conduct themselves in a professional, courteous and ethical manner in all situations. The successful bidder's employees must work as a cooperative team of well-trained professionals, and must serve the public with dignity and respect. All business transactions with the City will be conducted with honesty; integrity. and dedication. 99 of 35 A~Itl:2000 iTr1~14~0&+04 CRtr: of M~Bm~ Beecn FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS ITB # 14-08!09 3.0 MINIMUM SPECIFICATIONS: Bid Proposal Page 1 of 5 Est~nzat-c Items Description Quantity_ Unit Price Total Price 1) 5/8" with bolt down cover "Sewer" clean out wflid G i P/N# W620-1015-12 (or equal) 100ea 8 57 l ~ $ -57~`S- ~ v CDR If equal, provide :Part Number : C-y i3rr~-Z /~~ "- ~ ~I ~ "( Z- Manufacturer : C lJ ~` 2) 5/8 Lid sewer bolt down PIN#W000101502-45Lps(orequal) 50ea $ 2-~Z~ $ ~Z~r~-S~ CDR _ _ If equal, provide :Part Number : W G t~ ~ ~ (~ ~ ~ O L '4-S ~~~5 Manufacturer ~ ~ (~~ 3} 1 polymer flared Wall box ~ 'Z S ~ 8 ~S ~.. U 0 P/N# W800-1118-12 (or equal) 544ea $_~ ~' - $ CDR If equal, provide :Part Number : /,r) (2i ~ ~ - ((~ 5~' I Z - Manufacturer ~ ~/~- zo of ~y i1E~YD09 r`8-14CSi:~9 r~....a eeemf use-- FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS ITB #14-08/09 Bid Proposal Page 2 of 5 Estimated Items Description Quantity Unit Price Total Price 4) 1" solid cover poly "water" to read "water" P/N# W000-1118-02 (or equal) 767ea $ ~ ~.7(~ $ ~~Sl ~~' ~ U CDR I` equal: provide :Part Number : t~JCbC~ - 1 l l Ste. ~~ Z. Manufacturer C ~ V2 5) 2" polymer flared wall box II ~ '' PIN#WB00-1730-12 (or equal) 253ea 5 ~%~- tOS S / ~ S~`~ ~ ~ CDR ~ If equal, provide :Part Number : ~ (.7 ~U' (~.~U-(Z Manufacturer: C ~ ~- 6) 2" solid cover poly "water to read "water" /~ ~U PIN#W0001730-02 (or equal) 328ea $ r ~-~ ~ $ ~'S ~ j ' ~ ~ CDR If equal, provide :Part Number : W GC~U ~ ~ 3 ~ -~UL Manufacturer : G- ~ V2 71 01 3a FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS ITB#14-08109 Bid Proposal Page 3 of 5 Estimated Items Description Quantity Unit Price Total Price 7) t Y " Solid cover poly water box 4 Q 2 S~ - O P/N# WB02-1324-12 (or equal) 161ea $ _ $ 7 ! 2 ~~ L ) CDR If equal, provide :Part Number : t-r-'1~U~ -l i~ 9'' 12 Manufacturer: ~- DY2 8) 1 '/~ solid cover poly water ~t .~ `~ P/N#WC02-1324-02 (or equal) 228ea $ ~'t-~~ $7°l4Sd~~ CDR If equal, provide :Part Number : Lg,}Gu Z "l 3~~ ~ L. Manufacturer : C ~ ~~ 3) Heavy duly cover w; box -- concrete Traffic rated lid to read "sewer" p ~ O P!N 4535TLS-45366 (or equcal~) 30ea $ ~/' ~U $ I ~ ~ ~ ~ If equal, provide :Part Number : N J 3 ~ I ~ S ~ ~' ~~ Manufacturer: ~~jt`c)rJ (~-S n or ~a FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS ITB #14-08109 Bid Proposal Page 4 of 5 GRAND TOTAL ~ 8~ X34- ,ErG'H, { 1,.~~u.~~ ~71-r~~5i~~~~ cI~/~rr FI;~K,!~~t°p~ ~T~!!21-~/ Fut~2J l=IF7'v (Written Amount) Delivery Days (ARO) rl'-% `~ ~ U Days (a) Warranty f %'~ ~' Years (Section 2.16) ' (A minimum of one year warranty) " (Vendor to provide Warranty Terms and Conditions/language} 23 of 3S ~,. mor:.a --- FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS 1TB #14-08109 Bid Proposal Page 5 of 5 For informational purposes, Bidders shall list the manufacturer of the Meter Boxes and Covers of which they are the authorized distributor in the State of Florida. (Please print on the lines below and if you need more lines, please provide the information as an attachment). Description Manufacturer 1) Heavy Duty Meter Boxes -~" ~! ~~ - - - - C~-~zS ~ti' -- - I~ n C V 1`L - 2) Heavy Duty Covers _ -_ - - - - - - ~~GUIG.S -__---- r~ Erv i r/ ~c__ - - - - - C=~4~S oiv~ ---.-- 24 of 35 3~1d~20n5 ITH-14.O:L'09 L:I'Y of Niaw !!23G~ FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS ITB #1408/09 PAYMENT TERMS: NET 30. If other, specify here ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE. SUBMITTED BY: ,t~ i2L-~ ~J/~-ti/~-S ~ fc COMPANY NAME: / -~ ~ (~~"~ ~~-' =S~ ~ 'L ~~'- SIGNED: ~~'-L'~ ~~ (I certify t~t I am authorized to execute this proposal and commit the bidding firm) Bidders must acknowledge receipt of addendum (if applicable). Addendum No. 1:/gPk' ~~_~ ~`~ Addendum No. 2: ~~/~~ L ~ ~ LCD Insert Date Insert Date Addendum No. 3: Addendum No. 4: Insert Date Insert Dafe Addendum No. 5: Addendum No. 6: Insert Date Insert Date NAME/TITLE (Print): ~~~~~ ~i4fVfi~i.l ~- //7 t-!~(/(G (~~C- ~~~~~5 ®® ~--~ ADDRESS: ~O ~ (.J C/~) E'er (/~~ l S~ I~f2- CITYlSTATE: (~O~' ~ S ~ - ~ ~-C l L f, II~ZIP: 5~f y~~~ TELEPHONE NO: ~y~ L ~ ~~~t~~` ~ (~~'U FACSIMILE NO: ~ / ~ - 4~ CJ ~ (~~ 5 E-Mail: Yl~ ~~- cU ~c:r1.~J~I.~ ~c~. al` ~ /JN f` 2b Of 39 CITY of Miami tir.+cA FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS ITB-1408/09 BID CHECK LIST To ensure that your bid is submitted in conformance with the Contract Documents; please verify that the following items have been completed and submitted as required. X Original and three copies of bid (including all submittal information) General Conditions Section 1.1 Special Conditions Section 2.22 X Execution of Bid General Conditions Section 1.2 x EquivalentslEqual Product General Conditions Section 1.10 Special Conditions Section 2.26 Insurance and Indemnification (including Insurance Checklist) X General Condition Section 1.26 General Conditions Section 1.59 Bid Guaranty/Performance Bond x General Condition Section 1.27 X Warranty General Condition Section 2.16 X References Special Conditions Section 2.18 and Pages 26 & 27 X Bidder Qualifications Special Conditions Section 2.22 X Minimum to Specifications Special Conditions Section 3.0 Contractor's Questionnaire X (Page 28.29) Declaration: Non-discrimination in Contrats and Benefits X Past Performance Client Survey Information (sent to clients) X, ~ i 3~+E:7rAF 2G of 3J CI[y N Mieml 3eecn 1T5-1 ~UtV(W FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS ITB # 14-08109 CUSTOMER REFERENCE LISTING Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of six(6) firms or government organizations for which the Contractor is currently furnishing or has furnished, similar services. Company Name ~)T~ ~( 13oywll`l~ ~~%~~~~ 1) ~ ~~ }= i_.crt:tJi- (~~ f 6, Vii! ~'~ Address ~ ~3 S,~Q (CK ! /.~c:.~~ Contact PersonlContractArnount ~I-7+~2-(v47~ Fax No.$~i - ~~(~- ~'? %~/ Telephone No. 4SRre-r'iiJUC-t~ ~' G t . i3v~r7n~--._~ftc=~ l . r =!_ . c.cS E-mail 2) Company Name C ITS( b f- 17L-=U~~/~ ~/ !Ia''C!~-~=f Address _~U() /J ~ ~ S~ ~ °~~ Contact PersonlContract Amount Telephone No. ~-'( ~~3'-~~G'S Fax No. ~~'~^ 34 ~ ~ 7~~''~ E-mail Company Name C I T~~ C7 ~ C-C?c--c~/~' 3) -'S lv.. ~~iLSo~ ~~~~ Address Contact Person/Contract Amount U ICdC t ~ ~ ~ N r~ C Telephone Nc.?~ ~ -('o'Gj-~Sqb Fax No. ,~~, -(<'S~~ ~~~' E-mail U 2?dgo 3l18:ZC~.~U ITR-14-0SnJ9 FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS ITB-14-08!09 CUSTOMER REFERENCE LISTING (CONTD.} Company Name Address ~C~o ~~~~ Ia Y 1> t- yl~ lUr~ N~<7~-Cl~C~~ Contact PersonlContract Amount Telephone No. `1SrI - 4~0 ~ ~3`T Fax No. E-mail ' 1 ~-I o sT~-~-~rc~ ~ I~~GI~ G"=c r~ [.c~ ~3E/f c'f~. c~u-, Company Name ~`~-(j/2c(/r~ ~Lt'y5 ~44x r!`llC.cc-1 ~~-.?`"t-/ Address ~ VU KC'~~// ~~ ~~ f~K i ~h-3 Contact Person/Contract Amount Telephone No.~?=~~`~~~ ~ ~1' Fax No. ~~NUrsi~~ ~~ ~=/.~ ~j ~9--CO~h E-mail Company Name C 1 TY ~~~ /`~l C.~.--~5 u}(.l~,UL Address I~'}2Eti' `- r» t 7 ~-l Contact PersonlContract Amount Telephone No. ~Z~ `7GIS~'7 5''S~ Fax No. 3~-~ ~~~3 ~ 2 , ~ LS rn t f I-t ~? M~~L-^'r:7u(:'fUi=~~Lcx2r629: os2(~ E-mail 2E ur 39 v. wonnV ITR-1<-0?i09 FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS ITB- 14-08/09 CONTRACTOR'S/ BIDDER'S QUESTIONNAIRE NOTE: Information supplied in response to this questionnaire is subject to verfifcation. inaccurate or incomplete answers may be grounds for disqualification from award of this bid. Submitted to The Mayor and City Commission of the City of Miami Beach. Florida: Principal Office How many years has your organization been in business under your present business name? Does your organization have current occupational licenses entitling it to do the work/service contemplated in this Contract? Please state license(s) type and number: Include copies of above licenses and certificates with bid. Have you ever had a contract terminated due to failure to comply with contractual specifications? If so, where and why? In what other lines of business are you financially interested or engaged? Give references as to experience, ability, and financial standing ~: ie;a~os irr,. io a~,nc Cin o' Miami 5eacn Z~' °' ~~` FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS ITB- 1408/09 CONTRACTOR'S /BIDDER'S QUESTIONNAIRE (CONTD.) Vendor Campaign Contribution(s): a. You must provide the names of all individuals or entities (including your sub-consultants) with a controlling financial interest. The term `controlling financial interest" shall mean the ownership. directly or indirectly, of 10% or more of the outstanding capital stock in any corporation or a direct or indirect interest of 10% or more in a firm. The term "firm" shall mean any corporation, partnership. business trust or any legal entity other than a natural person. b. Individuals or entities (including our sub-consultants) with a controlling financial interest: have have not contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. Please provide the name(s) and date(s) of said contributions and to whom said contribution was made. I HEREBY CERTIFY that the above answers are true and correct. „ierxo~ irr~ iaosme 34 or ~4 Cvy cl MIBm~ Beac.O ~ MfAMf BEACH City o4 Miami Beach, -.700 Converlion Lester Tive, Miami heocc, i~orao 33135'. wrorv;.mmmioaach8.pov PROCURE.M.NT DIVI;ION Tel. 305.673.7d90 . Faz- 786,394.x0' I March 18, 2009 To Phone: Fax: E-mail: Subject: Performance Evaluation of Number of pages including cover: 2 To Whom It May Concern The City of Miami Beach has implemented a process that collects past performance information on companies that provide For The Purchase and Delivery of Polymer Meter Boxes and Covers Information will be used to assist City Of Miami Beach in the procurement of Polymer Meter Boxes and Covers. The group or individual Listed in the subject line has chosen to participate in this program. They have listed you as a past client that they have done work for. Both, the group or individual and City of Miami Beach would greatly appreciate you taking a few minutes out of your busy day to complete the accompanying questionnaire. Please review all items in the following attachment and answer the questions to the best of your knowledge. If you cannot answer a particular question. please leave it blank. Please return this questionnaire to Shirley Thomas by April 7, 2009 at 3:00 p.m. by fax: 786.394.4011; ore-mail sthomas(a~miamibeachfl qov Thank you for your time and effort h~ r ~~ Gus Lopez. CPPO Procurement Director ~7!:-t 6.pytJN 31 of Sy 1~`,IA/~~`1iBE~,~H City of Miomi Beach, i7C0: omentpn ;;@nre('Jnve•. /4ialrti leach, =1aim 33179, v~w,,.ninroEl:eocht'. p~:. ~UCL'kEMENT D!VIS:JN Telr 4Q5.673.7490, rux:786.J?d,~Ul SURVEY Group or individualNamc: $•rLUCI~ W65i"t51~f2VtC+E,S_QES17L{~~ Point of Contact: ~OS7RA1'4}' ~ ~tL(,E/(., _..--- Phone and e-mail:~2~ 3~io-D27A ~ ~ ry_ ! l lerE'. slwsd. o~, Please evalaarc the Txriormanc:e o`the group nr individual (iCt means yoo are very satisfied and hive no questions auout hiring them again. vrd I is if roe would rcvcr hire them again be;ause of very poor ~erformancc} 1`you don't know, please'enve blank. NO CR'rfF.I21A Ll?~IT j t i ~\biiity to nn"II purchase orders accurately ~ (I -10) ' , ~p - 2 Abiht`'to maintain delivery s:hedule (or.-tim~: eonformirr w ' ' {1-10) re,ulxtcd dclivc ' hour: or carlv I Pror'essionalism and abiGn-to inanage (includes responsCSa::d ~ rom t avrnents to su Ilea and subwneractors) ti_ICq /+7 4 Pmfnxsionalism ofdciive~• services ---- (1-I-0 Q 5 -._ . Conditior, of products x delivery ~ _. f l-] 0) j / p _ 6 Quaiin•ofProducts ` (1-1G ! (0.--- .4~ilitV to provide roducts under cmcrr;cncy comii!ionc (t-IOj J~ '; Ovural! custnm;;r stuisfac!ion bitscd on Dertbntatnce and quiUlT}' of b products tt.It?1 I ~ ~O _. _. overu;: C;or•:rnenu /~0 Z • Grol` ~ S - DvG 7tp KE !2'~~~ ~Yt/X-yP~ OTxllE~t .Ag;rn~ or Coa!actrfteference Business dame: /~IA7~G/,v~ ~rl~ _ {.~Orlac! Name: D7~/~'/1~ -~,__ ~ -~.._-. Conta;'?'hone anc a-mail: ~7G~' ' Y~ ~'/96 U _ -._ Dare nr Services: $~t1G,0.9-L_._ _ Dollar Amnuni ib' services f'f/~/~~ _ Please fax this questionnaire to Shirley Thomas at ?86-39~~Oi 1 N1R:20Q- Cr?-t<.OR'09 :" m~ a' AOemi react 37 or g} i.; ~ -~ .'''' ~-' ' CITY OF MIAMI BEACH ,~ i DECLARATION: I NONDISCRIMINATION IN CONTRACTS AND BENEFITS Section 1. Vendor Inrormation _ ~ j C~~ 11 of F~ls;r;d[~ + ~1n,lnl~tu ^Ylrlnli~L • NameofCompenyConiacfPOrson. C)~1C~i. _kt1'1f~Q~l~ i Name of Canpa-n1Y , ~ u,.~ t ~ r+ fl1 tl5>l~u S'U. 1L. tli_Y Phone Number: Ill{ _ ~ .: LAX?~, _Fax Number~~U 1Z.~'~%-_~t_'~c ~_[-malt ~1CIt~1 Lt ~1~ ~. 1£ ~ QP I' Vendor Number (iknown): __ -~-- ~i Federal ID or Soaet Security Number ~' _ °~ I ~ -_hf SO or less, skip to Section 4, date and sign) i Aoprozlmate Number of Employees in the U.S.:__ Are any of your employces covered by a cotleUive bargaining agreement o! union trust fund? _Yes~No Union name(s): ~- SeUion 2 Compliance Questions Question 7. Nondiscriminatlon - Proleded CWSSes A. Does your company agree to rot disciminate against your employees, appllcams for empbymen: employees of 1ne Ciry, or members of the public on the basis d the taC cr pe: coptia; of a persari s mamba relup I I• tNell not doscnSmiSnat~e b810 ~ PQO~~n meansYY S~ answer means your company ag company refuses to agree that it vAll not discriminate. Please answer yes or no to each category. /Yes No ^ Race /Yes _ No G Sex - ` ~ Sexval orientaUOn ~ Yes _ No 7 Golor /Yes _ No ~' Geed /Yes _ No _~ Gender identity f/ensgendc: status) /Yes _ No Dort~cstic uartns~ status /Yes _ No Religion :/Yes _ No :_Yes _ No Madtal status ~_ Yes _ No :a National origin .S Yes_No -,. DisaMllry Yes_ No /Yes No .; Ancestry / Yea _ No G AIDSMI\+sfatus /Yes _ No :: ~e /Yes _ No ' LVeight l Height D. Does your oompany agroe to insert a similar nondiscrminatmn provision in any subcontract you enter Into for the porlOrmanee of a substantial poAlon of the con!red yo0 have witn the City? Please note', you must answer trns ques!ion, even if you 00 not inlenA ;o Doter Into any subcontracts. Yes /No L19+IC04 ;Xy K (cart Bo:cx ,~.r<-a9No a3 of 9E Question 2. Nondiscrimination - Eaual Benagts for Empbyees with Spouses and Emnkyees wgb Domestic Partners ((Questions 2A and 2B shoui~ ba answered YES even If your employees must pay J tsome or all of Me cost of spousal or domestic partner beneFns. A. Does your oompeny prrvide o' offer access to any benagts to employees with spouses or to spouses of employees? Yes _ No B. Does your company provide or offer aocess to any benagts to employees wAh (same or oppgstte sex} domestic parNars' or to Domestic partners of emplsyees? _ Yes _No 'T9e term Domestic Partner shall mean any fnv (2j adults of the same or tli9erent sex, ~ who have registered as domestlcpartners vnth egovernment hotly oursdant tc state or Iota' law autaorizing such reglstraton, or with an internal registry maintained by the employer of at least one of the dorncsiic partners, A Contractor rosy institute an internal registry to albw (or the provision of equal benefits to employees with danestic partner who do not register their pannershlps pumuant to a governmental hotly auNOrizing such registragon, or wTO are located in a jurisdicgon where no such ' goroemmental domestic parnershio ezisLS. A Contractor that lnstiNtes such rag~stry shag not impose criteria for regisiradon That are more sldngenl than these requiretl for domestic partnership registration by the City of PAiami Beads _ } ou an w~or~' 1Q' >~ Questions 2A and 26, go to Section 4 (at ttte bottom of tMs page), complete and sign the fomq filling in all items requested. ease continue to Question you answered `YES- t ep thher or both Questions 2A and 28, p 2G below. Ques±ion 2. (rongnoed) C. please rJreck all benefits that appry tc your ans~rs above and Eist in the'otnc` sedlon any addigonal benefits not already spedgatl. Nate: some berwfils are provided tc employees tecause tney have a spouse or domestic, partner, Such a5 bereavement leave; other henefils .... s,..._ ......,..,,•,~e ,.. d,unncrin nartner. such as medical Insurance. ]a Pu2GOG "-y of rdnml acaT Not9'. If yon ran not oBer a benefit in a nondisa~minatory manner because of reasons oursr..= your cnntrcl, (a.g., theca are no inurrance providers in your area wlSlin5 to oY.er domesllc I a-raos;:v u or 37 Medical Coverage Eligibility Section from the Blue Cross/Blue Shield Certificate of Coverage WHEN COVERAGE BEGINS AND ENDS Ernp/oyees shall be added to coverage no later than 90 days after their first day of employment. The term "employee" means a nonseasonal person who works fulltime, 30 or more hours per week. Your ornployermay allow eligibility to extend to other persons, such as retirees or parttime omployees. For dependents to be covered under this health benefit plan, you must be covered and your dependent must be one of the following: • Your spouse, under a legally valid. existing marriage betveeen persons of the opposite sex • Your or your spouse's unmarried dependent children to their 26th birthday, including newborn children from date of birth, stepchildren. adoptive children from date of placement for adoption, and foster children from date of placement in the foster home • An unmarried dependent child who is either mentally retarded or physically handicapped and incapable of selfsuoport may continue to be covered under the health benefit plan regardless of age if the condition exists and coverage is in effect when the child reaches the age of 26. The handicap must be medically certified by the child's doctor and may be verified annually by BCBSNC. Types Of Coverage These are the types of coverage available: • Employee only coverage- The health benefit plan covers only you • Employee spouse coverage-The health benefit plan covers you and your spouse • employee children coverage- The health benefit plan covers you and your depondertt children • Family coverage- The health benefit plan covers you, your spouse and your dependent children. ~~rr'~~a-y ~i5~de.I.;tt~C.~ • Contingency Operation: Thris term means a military operation the?: (a) is designated by the Secretary of Detense as an operation in which members of the armed forces are or may become irwolved in military actbns, operalicns, or hostilities against an enemy of the United States or against an opposing military force; or (b) results in the call or order to, or retention on, active duty of members of the uniformed services under any provision of law during a war or during a national emergency declared by the President or Congress. • Covered servicemember: This term means a member of the Armed Forces, including a member of the National Guard or Reserves, who for a serious injury or iAness: (a), is undergoing medical heatment, recuperation, or therapy; (b) is otherwise in outpatient status; or {c) is otherwise on the temporary disability retired list. • Next Of Kin: this term means the nearest blood relative of the employee. • Outpatient Status: This tens means, with respect to a covered servicemember, that he or she is assigned to: (aj a military medical trealmont facility as an outpatient; or (b) a unl[ established for the purpose of providing command and control of members of the Armed Forces receiving medical care as outpatients. • Serious Injury Or Illness: This farm means, in Hte case of a covered servicemember, an injury or illness incurred by him or her in line of duty on active duty in the Armed Forces that may render him or her medically unfit to perform the duties of his or her office, grade, rank, or rating. CGS-'r EC 543.6 8449.0727-K D2C0-0271-12 Eligible Dependents Your o/igibk depenoenls are: your legal spouse; your unmarried dependent For Dependent children who are under ago 20; and your unmarried dependent children, from Dental Benefits age 20 until their 26th birthday, who are enrolled as fuH-time students at accredited schools. CGP-3-0E' 9C-2.0 J2UC.C5'.5-F Adopted Children, An employee's "unmarried dependent rhildron" include his legally adopted Step-Children Antl children and foster children and,rf they depend on him for mos: of heir Foster Children support and maintenance, his step-children. We treat a child as legally adopted from the time the child is placed in the home for the purpose of adoption. We treat such a child this way whether or not a tine) adoption order is ever issued. We treat a chid as a Fosler child from the dale the child is placed in the foster home. Dependents Not bVe exclude any dependent who is insured by this Hier. as an employee. And Eligible we exclude any dependen? who Is on active duty in any armed force. CGP-?-DEF-9n.3,~ R?nd.00fi9-R Handicapped You may have an unmarried child with a rnentel or physical handicap, or Children developmental disability, who can't support himself or herself. Subject to all of the terms of this coverage and the pfan, such a child may stay eligible for dependent benefits past ihis coverage's age lirnil. P. 14 OU tOCiay~ aembur, You'!I holp millions of pooP~c '°~.. _._ Vatue, choice, doctors. Enrolling Iq VS? isan aes)' H'ay to make your Ilfe a little better. HFrC's a snapshot r..} vAwt You'il ei~jny: »ffordabte benefits with great savings. . a yWC1lVislon -xem"" focused vn )ronr hn2fth --.., ..E nvnv:ear char;as )'oitll love ... . 7nce .you're stonau .,r.>_._ e. i71 ba r~lad.YOU did 'eemb~0.ie .. __ ~_~ Llaml~ne Hddlnp Gamna~y and V$P Pmvde YnC ,y,1M. an apSOrnefile eYa:art ptan~ S~On uP for Vsp to3t1Y Imporlanl Oalrs , _.,.,..mnr 2000 This leave may run concurrently with [he Federal Family and Medical `cave Ac', and/or an}' other leave where pcr¢tilted by state and federal law'. FEDERAL FAl\91LY ,~.ND NI1:L)ICAI. LTiAVE ACT Cligible employees ma}' take up to 12 weeks of unpaid Tamil}'%tnedical leave within a l2-month period and be restored to the same or an equivalent position upon their rehtrn to wrork. To be eligible for family%medica'. leave, you must have satisfied bulb of the following conditions: ~l) lNorked for the company for at least l2 months and for at least '1,150 hours in the past 72 months; and 2) worked tat aewarksitc tw'ith lesshtktan)SOoeml lovices+if SUtrn moreUemployecs Tare employed within 7!i miles of the w•orksitc. Eligible employees may fake familc;'medical leave for any of the following reasons: 7) -1'he birth of your child and to care for such child; 2) The placement of a child with you for adopfion ur foslar care and itc order to care for the newly placed son or daughter; 3) To care far a spouse, your child or parent ("covered relations"1 with a serious health condition: and ~) Because of your uwm serious health condition that renders yon unable to perform an essenlia function of your pusitian. Any leave dlaceti child mlttct be cumpleteel w'thinlon 1(1) }' ar of theldatef of birth o~placement o tlu hill. c uF the new1V p H you requesf leave because of the birth, adoption or [aster cazn placement of a chid or to care for a covered relation with a serious health condition any accrued vacafion, personal clays or famil}' leave must he used fixs'~ as part of your fanulc%medical leave. [f you request. a leave because of your otcn serious health cundihon, or to care for a covered relaton with a serious health condition, an}< accrued paid vacation, personal ur family leave or mecGcal/sick Seave, if applicable, must be used first as pazt of your family% medical have. Eamily~bmed call aye<na} run cancunentl}'~vith other types flea end ine 12-week leave p.^.riud. Also, your fhuing an approved family/medical lease, the company will mainhin your health benefits under Btc same terms and conditions applicable to emplm~ees not nn leave. _ 1( p¢id leave is substihrted Eor unpaid family% medical leave, the compan}• will deduct your portion of thn health plan prenuum as tt regular payroll deduction. _ If your leave is unpaid, you must pay yow portion of the premium. by making arrangements with the human resource manager. Yaur health cm•erage mat' cease if yoer premium payment is more than 30 days late. If your payment is more than 3Q days late, +ve will send you a letter to Otis effect. ]f we du not receive your co-paymen[ within'15 days of this letter, your coverage will cease. U }'ou elaa not to return to work al Lhe end of the leave fur at least fi0 calend:u da}`s: you will be required to l eca`usc f a serin•~s~hr Ithrrondition or be avs. ~f other circwn~anc s Imyond cur ccnt<•olnltot reh~rn to w•nrk }Nhen spouses are employed by this company, they are entitled to a combined total of 12 +veeks' leave (1) fur birth, adoption or foster care and iu order to care for such a child; ar {2) to care for a parent with a serious health condition. Each individual is entl0ed to 12 weeks' leavo ?>ecausc of his,!her own serious health condition or to care for the serious health condition of his!•i+er child nr spnase wifhout counting leave time taken by the other spouse. Leave due to a serious health condition m:t}~ be taken intcmriltenfIy (in separxtr blocks of time due to a single health condition) or nn a reduced leave schedule (redurfng the usual nnmbu' of hours yov work per workweek or workday) if medically necessary. if the leave is unpaid, the compare}' ++`ill adjust your salary• based on the amount of time actuall}' worked. In addifion, while you ate on :m intesniltent or reduced-schedule icave, the company may temporarily transfer you to an available alternate pusifion that better accoumux(ates your recurring leave and that has equivalent pay and benefits. You must complete [he appropriate family/medical leave forms. These forms are available from the human resource marutger. If your need for family; methcal leave is foreseeable, you muss. give 30 days' prior wv'itien notice. If this is not possible, }'ou must give notice to the hunum resource manager as soar as practicable (within one or two business days of learning your need t`or Icavel. Failure to provide such notice may be grounds for delay of leave. Tf your need is because of a planned medical treatment, attempt to schedule the treatment to avoid disnrpting the companys operations. Medical Certification For a Serious_Health Condition If you are requesting leave because of your of+m or a covered relation's seriutt health rnndifion, the appropriate health care provider must supply medical mrtification. Obtain a medical certilicafion form from the human resource manager. If possible, you should provide the medir~T certification 75 days after you request leave. U }'ou provide at least 30 days notice of you recce. for medical (cave, you should urovide the medical certification before your leave- bed ins. If you du rot provide the required medical certification in a timely manner, your leave may ho delayed until is is provided. The company at its expense, man inquire an examination by a second health care providec designated by the company, it it reasonably doubts the medical cerNfica[ion you initially provide. if fire s:?cored heahh ram provider's opinion conflicts with the origirtal medlar] certification, the company, at its expense, may reouue a thud, mutually agree-able, health care provider to conduct xr, ex<wtutalion and prmide a final and binding opinion. The company may require subsrxluant medical recerfificafion. Tailure to provide rr:qursted certification evithin 75 days if such is practicable, may result in delay of further leave until it is provided. 'I7adcing four Lcace '['he 12-month period in which 72 weeks of leave may be Taken will be u•ad<ed based on the first day of the •hiL.A leave. Resorting 1H'hile on Leave [f you take leave tx:cause of }>our ow•n serious health ccmcBtion or to cart for a rocered relation with a serious health condition, contact the huuutn resource manager on a prescheduled basis regarding the sWlus of the medical condition and your intention to relw•n fn w=ork. in addition. you must give notice: as soon xs practicable (w•ilhin two business days if feasible) if the dates o[ [cave change or a.re exfmuicd or initially arc wtknown. P el urning to LNork It von take leave because of your owm senous health condition (except if you arc taking initrrnittent have); you most provide medical certification That you are able to resume work before you rehrrn Obtain return-towork medical certil i::alian forms from [he huatan resource manager. Fmployoos failinE to complete. the rehvrrtu-wo:•k medical certSicaHon farm rill oat he permitted to resume work wtiil iC is provided. Certain Mghl}' con~pensaMd or "key employees" rna}' be denied restora5on to tlrcir prior or equivalent position. of the¢. orlcsite. aDerual is based o the follow ingoco~dhtion hest paid ten percent of rmplopees within 7F a~ Iles 1) The denial is necessar}' to prevent substantial economic injuCy to the employe[; ~) The employe: has notified the employee of hisi her "key' employee status as c+'eil as its decision to deep restoration should the leave take Place or continue; and 3} The employee elects ^o: to rehire to work after being notified of the emp]oyer's decision. Extended Leave for Seriou, s_Health Condition roof that the serious f.eaves taken because of your own serious health condition ma}' b2 extended on a w~cek-to-week basis or a maximum of an additional eislrt we(ks Flnn: (1) written rcAlucst to the company; (2) p health condition hes continued; and 3 a copal by the company (w'hich it subject to its business needs). If Vou do not return to work nn the originally scheduled date nor request in advance an extension of the afire . ou will he deemed to have vohmtarily terminated your upon leave with the aPPTOpriate documentation, y must suthmi n dical certificationiof your Conti uedxserioua he lthrcundilion in,advanc Zeeuh timentrrat tl e leave is extended. Reinstatetnent is :rot graarantecd nn an extended leave and will depend on company needs. No Worlc While On Leave i'he taking of another lob while nn family or medical leave nr any other authorized trace tnec lea to disdplinary action uP to and including discharge. State and Local Family' and Dfedic:d Leave Ta+as Where state or local family and medical lease laces offer mom profiec'finn or benefits to employees, re protection or benefits provided by such laws wilt appiv. Ability Assisl. 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Me 1'd rlcrl' ts The Fa ((urs; i'.tir.ldi Y'.'ri_e II h:�.lnV Ib SL'1l YJSI PI' IfXI dry illi, rj lmanglA4il •i its y,' o *WO 1 Msd Lie ,• t+tde �,r I/rlwitCWrtcnf x male. • • er ,W�riS i� �f�ryo°l��ny• -c al> ver terdl :Fr•'ticiik COU'J.4. :vleeeithend:ter nit yseichith1k. t;inr. rtl$• aP 2liriv(pi ir'fact or'eir.w 1r(Fl, �RJ'f. U'r 2aY•i :PL,{ odvn- ::11rc p.aar:.T::ael nraaf , %ldeair; ops r ta.4 1ax:ierv.:erti-u• P.ItE II:,,I.:rc-dray eii;: )(IT: =' Mixed xed Sources ))e.'•votaroJpbte8ni Dt.ofsMout. login ri: `< h; Ca L:mr(IJicc3 .IkgCt$$c+Iron e['pi$Mat,�'t Y111 1 •, r r •c al mr11gpipfJn oebtdrs4n4 ttI6n naaalndldi, �aP12I r%AWCO_ &Ao r su^5'' (4. _., I -r4 ' l yr. "r.l .:rill.' -.L coo ILnr:.rd, ll In c1I 0,1 15 Experti>e without equal Benefits without burden:' Aka). Assn( It offered ;hrocci. Co., 'Vt.. a Reding pro': Ger of ernaoyes assistance programs Serccs include • bmoaonal':fmancialVond Icgal counseling.. • j,bs:arnce aWSEinfofm tion • -Child and atici C2fean(oimatlon and ie,oJrccs - • manta, and family cousiselin9 • Work.life consul:AWf : Log on to vnwcguidaneeresources.com to create year o•Jn persowl pasFAord and username Company ID. I;LF902 Company name abla ...,. .., 4 CITY OF MIAMI BEACH REASONABLE MEASURES APPLICATION Declaration: Nondiscrimination in Contracts and Benefits Submit this form and supporting documentation to the Citys Procurement Division ONLY IF you: a. Have taken all reasonable measures to end discrimination in benefits; and b. Are unable to do so; and c. Intend to offer a cash equivalent to employees for whom equal benefits are not available. You must submit the following information with this form: 1. The names, contact persons and telephone numbers of benefits providers contacted for the purpose of acquiring nondiscriminatory benefits; 2. The dates on which such benefits providers were contacted; 3. Copies of any written response(s) you received from such benefits providers, and if written responses are unavailable. summaries of oral responses: and 4. Any other information you feel is relevant to documenting your inability to end discrimination in benefrts, including, but not limited to, reference to federal or state laws which preclude the ending of discrimination in benefits. I declare (or certify) under penahy of perjury under the Taws of the State of Florida that the foregoing is true and correct, and that I am authorized to bind this entity contractually. Name of Company (please print) Mailing Address of Company City, State. Zip Name of Signatory (please print) Telephone Number 3ne:ance ns~ia~awcs C¢y o! Miami 5ea~.n 35 c' 35 H. REASONABLE MEASURES Definition of Terms The City of Miami Beach will determine whether a City Contractor has taken all reasonable measures provided by the City Contractor that demonstrates that it is not possible far the City Contractor to end discrimination in benefits. A determination that it is not possible for the City Contractor to end discrimination in benefits shall be based upon a consideration of such factors as: (1) The number of benefits providers identified and contacted, in writing, by the City Contractor, and written documentation from these providers that they will not provide equal benefits; (2) The existence of benefits providers willing to offer equal benefits to the City Contractor; and (3) The existence of federal or state laws which preclude the City Contractor from ending discrimination in benefits. 'Cash Equivalent" means the amount of money paid to an employee with a Domestic Partner (or spouse, if applicable) in lieu of providing Benefits to the employees' Domestic partner (or spouse, if applicable). The Cash Equivalent is equal to the employer's direct expense of providing Benefits to an employee for his or her spouse. Cash Equivalent. The cash equivalent of the following benefits apply: a. For bereavement leave. cash payment for the number of days that would be allowed as paid time off for death of a spouse. Cash payment would be in the form of wages of the domestic partner employee for the number of days allowed. b. For health benefits, the cost to the Contractor of the Contractor's share of the single monthly premiums that are being paid for the domestic partner employee, to be paid on a regular basis while the domestic partner employee maintains the such insurance in force for himself or herself. c. For family medical leave. cash payments forthe number of days that would be allowed as time off for an employee to care for a spouse that has a serious health condition. Cash payment would be in the form of wages of the domestic partner employee for the number of days allowed. i'78:2U05 ITE-1~~WID5 ^Ily of Llisml 9tacl, 3? o' 31: . ~ ~ w ._ , ~• . r.. _ ~ . ~51C1C k=FEP,~NCE vUIU~ T~• ii~UA- BEI~I~FIT;:'CifJ?ll.%NC STEP l: UNDERSTANDING THE LAW Whr» does the {aw require? (Le pwp:.yr.J ';hdinan.e wi!' requve rMoin wnno:ron doing br~smess wlti Nw Citj of Miami bead,, w•ho are awnrdal n cannod pawaot to cannseltlivr. Hies, r:: provide "Equni Benckrs' rn tnen emoicyees wwti damesn: parlrer,, as Iher' provide to employees with spaoa¢a. Who is wvered by this Ordinance? ampeli;ivety hrd Clly wnnxb valued ct river SiC:,OG:; whale rnnneoors maintain 5 i ar mare full nine empic.•exs a•r liseir p%rohs dvriny 20 a more calendar wad. weeks Far more ;nfor manor, sec Equal Fnrmhrs Ordin:mre Summary. What benefits are cevered0 Tie Ordnraty c applies to all benelils oKered by e c rtrcctor W its ernFaoyeas whc ha~o »ousw « dumcstic parmer, anr. all lxneHn o!f¢rac directly to ss.<n spaases of dBmesrrc panrrx s, even when IFe employee pays Ihz ernre oast of :be aenettl. Thu incoda;. but h not llm'1~1 ro sicY. reavg, bMeovement leave, family medical Icavr. and health ianeHts What is o DomosFic Partnori n 'Uomestir Panre•' dsall mean any Iwr.• (il cduha of the wine or diHemnr sex who law regrsleted as domeslr- pawners with c gavanmen! body purwant to stela and heal low nu•itortxing wch roglsnotian, o- with nn internal repisfry maruoinx by Iha emplrryer of nr Ieas one o't'nF domesfic Fanners. What -d a <wstractor is unable to oFFsr beneF'Bs equally? :A•n¢ cvrnragol:. are m+ar>fo I:. Hed or. irswance company willing tc otie- domnsllr partner roverane. when c. ccvnrador lakes all reasonable measaes Ic ship dfxomrnGina. hu' cant fs teaser oulude its cwad, It cc, carnply witr. dm ;qun. 5errefir. ~dinanre 'f it ngrr_s tc pay c casFr equivolerc. A cash equre:en"r i:. the ama:rsr of n:•x»y Fard by an ec:plnyer Ie the ;pouso! beneF.: Ilal r: aurrvailai>Ir• for dcmesti: pann!+;, or viw versa. =m m«e in-or mnrinn see krswoable Neasures Appkcnlron What if a company will comply but needs time to do '04 ~!rce t. ^.nnlra:ri« makxs it dear Thal a will comolq wilF. L'w Lyedrnarion. rn caumn silualiass erxlrng drxrindnanmr m benehl-. may ire delay«l. =« rmtunc¢. o!rering modraa insuwrs:r am• be delayed until d+e rnslwgo':~ next enrollment period, ether 'nen^fin, such a: Bereavement leave, may be delayed unti'~. Ih¢ corrhucbr's per sonual puhei¢s wl: be rmiscal Fo: m«e m.+r manor. see Bola. a( Prucadcm o= the SuMfonna! Complmnce Foms STEP Z: HOW TO COMPLETE THE DECLARATION: NON-DISCRIMINATION IN CONTRACTS AND BENEFRS FORM Seu~.on 1 ink:. fnr inforn minx'. aF.wl im,r company B the company ompioys 50 or less smpbyoes in the U.S., skip to Section 4, dote and sign. S~:tron 2. rvs~Vgliytr__i L. oska wl+elher your compc:ny prohlhir, durnminaroe against peop4 Eased rxr she :,alegvries listed. • Wrswur "YE"a" it yod~ rnmanay door hovn such c police • Arnwer "N','.' it your c¢mpcny does net have su:.h a i ni as• C~uou an I6 asks whotM:r yam ronraany ogreec to inriude a nrmdncnmrration clause in all subronnncts enraer. ~.nm iar the p¢iormanx o! c wbstonhal portion al dw any conoaas yes have wuh Ynn ^Uy Tlns chase. must include a!I cf the ratyor ies listed in quesl.as IA. Yor must answer this qu¢stiur. even I( your company will nor be entering line any sub,.omm«s assaoalea w;th war. performed 'tor the ::ily • Answer "YES" if you sw11 vEree fe nsdvde o nondiscrimrnafcn dausr in subcnnrmcc.. • Mswer 'NO' it you will net agree k include a nondiscnmmalion csacst• m subconvacis. Curwxror 2F. astCS wnethe- vou• cornaam; affws benefus isui. as nwdital :nsumn<¢! to emdoyeei spause~ or Ic ernployeea because they err: marked ;suer os dereavemem lenre which can be taken Fxcause oI the death cl a sFzwae, of iamiiq rnedicd. leave. which can ho- taken bocauso of u spwx: hnvinFg n srrou: medrea! r-ordm mj • Answer 'YE' if wu ufler aril such berwli :. • rUrswer "N•:?' if you do nu aria' any sodr banaltl;. NOTE: Ya: arc casrde~ed a! nikrirg a ireneii; eren if }•r~' dnnT my ta' rr 1! accex lc. fire be!relir is oln+rerl, Du' the cast rwv be pa:a !n wiroie o in parr fn !be employee. vo:r snouid etli! aarwer "YES'. Gluest:m 7F asks whelne• ym~ :nmpanp ckers bene6n (such as medkal maaam;oi b «npgs!ees' dumesfic pcmreo o• Ie empluvtws uacauv~ dsey rice in c rhxnes:ic parns¢rsMa (wch as Fsuranvement senve which inn ae lake bmruse a= Ihr• death ni c domesnc paNre~, ar krm8y medra~ L<_crve whs:6 um k,e lakeo be:aur; of c o«ueaf: Hanna' mrvina r. snnou; medical cond!nanl. • Ansvre• "Y2S" if you aHe• arc; wet beneflls • Answer 'N'J' it yak dc. not offer am• such 1?eneYn a:1ft:9a09 ITb-14-0&b: Cnv «IAiami 6¢acr 35 c' 39 NOTE: ,o ccvndy. your onswprs rc. cµres:ion <A and ig s!rouk~ ov the same. In very limirad c.•r<vmamne>, }va may comply x•Mrou' ohariny bonrilrs rrrx+Gv •rr Ruos:»toele rheasures Ap;slicnh'cs~ Fcvm -.+.arnr ~' should :» hll+d <w' ';lNll' 'r yore I~mr answered "vE.S` tc queshor 2A as>=iol 2R Ir m4: ya t ind~cma wnrch bonehls you oker w spouse+ for empkv,.ee+ bemuse :hey are ma+uadJ, wLlch Isenefit> you oiler to aomeshc punnan ial ernpleyees bemuse they are in r, dunustrt. uamser>hip;, and wlnrh IseneBt: We co nor offer. eVeaw lndrenn, only Rinse lrnnhv oHeree. I( yor. nli<n hnrrelis. not vh«ari}' listed, wort +hem rn veneer 1` snit. "oche' Ramembet ofrennc access tc o bmmhr rs tFli ctMSl'ielnn c bMnrhr even ?i your rompon}• Chas no• pap for if Nom. II yw wc: ofie nA' :xneiir in a rrond+strimiiiatory nrawrsr LeroUSe ai rensom anlzir<w yam cunnu( Ie.g. fIxVE ore no inswrn¢r pr'anders vrrLint k cr)fer Ownas!ic pmnxe' r.^rver[:~e) you may be eiiniish• m! Eeasn!iriiN: Maranm carop!iar_e. Tr. canP~' on Nv> Danis. yq, mar agree ro pay a cruet eun.uion;, s~bmi' o comdereci Retrsonaole Mccewcs Ap;:imtrYnn kum wife a!•!+ncnssa:v :me:hmert_n cnC (save yoa•r aopikabor approved ~y +ite Procvremen; Llvisioo n' lire ::iy of Min•N Rx¢i~ Step 3: ATTACH THE NECESSARY DOCUMENTATION SHr:bn•' ! Sta'ei roar yOU mV51 yUflmd d4:V OIB'rIC1rIVn rhC velnrW. a. hennKu marked h. yaw answe+ tc Ouusnor, 'l.C me aHerecl in o uonnn<nmmrno}• manner. Whet. possiale, it ie best i= ycc sui>m'r this datumerralivn o:ong wrrh your G.darohrnr Irxm Fol oohaes Atai an umvrAren wbmA a LWIer to Iha Prxcremm Grvslon indicalinf+. !his Use Ata hsr FieL;ns• u:. n Huidr: F.^. d+r lypr of docvmercotiai nemimd Modicd Insurance 4 araternenf irore ra+i: medkal ~mvrance provl!le• Thal con{nms >swaes and dorzui9ic. pnilnas la. delnind vniier iho CYd:nrncel rncnve equal coverooe hi yam medkol p;ar This may f:a it <: IeArtr Crum yam nnuronce p:ovloe~ ^ toHetlecl n•. the eI1p16111q• sscnoa of vom oH+oat insurance play da:umenL Similar aocumtnrahon ss nen+)ed im ati+er lypui of mswonau pion: Rotircment Plane finduding 401k 8 pension plans) ILr: sr, lions c- your senuor plcn attaiimg hot, empoyoes rxeive uenelib llu:. shoved cwm pmt aumm~' opann: antl ore mmemonl oeah loenrl8s. iiocirmenlMio!r shouw. mdiaale Ibel employw+s wOh dnmeav p•.rmrxi anc! t•rrpleyeos w1H. spousal re:.avr '++e smnK fwnn0+, :wd payment oNiom Borotrvomont L~ovo Ywr uol eavement latrve o1 ianeral levee pnhcy indianuu the Isenefn i+. rylgrxl eyuuiy If yvr;r puhcY allows emolovees nme off fmr wort rsetru:n• :.! +Im dnndr o% a stsuut+'. '~' Jvndc; aho allow fu' nmt oN becau>a of Ate dealt J a domestic aarlr»r F tht poBcy :i;iow:. lui ante off dat In Iht death cd o pmm~l nr.law or olf+er remrw of v spt•ust, i• mu P. mciuda Imrt off in+Air :kmF cd c domevic panner> naw.•nlor+rrrl;slrve Family Dave 1'+w compnry a 'omily and }vsedicu :a<rv. Art pnhcy. All canponres w1IL 50 a more tmplovees n+ost rsHer +hrs beneti'. 1'aur pdicY sbavld indlcare mv~ emplayea: mm~ hY.t lease Iwcauar. a' the >eficus medmd crindibon or rtreh spuasr ^• ocm+eshc partner Pmnneal leave You+ cnerpr+uy', p,-.Icy mdicmmq tort em{%:,yet: may +ake larva le: Ihr bran m aduoncn ci a ;bile, to cart ia- o child wiK. is F., andicr lu mend s^fno. apvoinhnents. I( laavo ~s uvoilaole for Nepchildra-. Vnc soouse ; chiki' titer leovt also i-auld Iss• orailab~e for +ne chile of o damv.F.. padnrl Employse Assistance Program 1'ow compory'> emplga. casixmns pugram non<y cix+iurrang Ural spouses rcmew< paltneu and Then ptsrenr: and <hiloren aye equaly eligible k•: `neligiblel for such benelin Ralo<ation 8 Travel 1'um cumFxsnv'> pulley andimnrr: 8nt txpemes •or rove ix relaatrwr wAl lie paid or !hr >rnnt basis tol s{assts and cl:nnoxtic parhitn of empl:>yees. Ducouras, Facilities 8 Fvwnts Yom companv's polity cunl:rtm:r{g Ipal tiro wns. ioslllhc+ (e.p. gyms) and evnnl.. ia.fl hdico. In+y~ are equally owiiable to spouses msd donmshc lianne':. ~rF «mpkiy«ns Credit Union ?ocamen+mmn leant the credi• union iodrahng fhol spouses arc demesh: poiners haw ecua CCCtl3: I<r badll Vainn SeMCef Child Carc Uocrrmenlanon Ihm Hte chbdrerr o` spnuse> (sreFithiidrem anti chiloren d domestl:. parhnrs haw equal ssxon to chiL3 ccue servi:;w, Other 0.enefits Uocumentallon of any +aher berteHts h>sed w mdreok Ave! they are oNereci ~aoll;• iM medcal inwance companres pnvidmp domnsl'K parhtol covunri^- in rhr. Slarr vl iloada, Icier tc ere (Iy2mP}iL'_Farmx Inau anct Covaaga S+x:•c6 ovuilokil5 ochre al wvvw.rnhrmlkwazhf!.mv un<L•r Beniness Pwcmemenl drop dowa list. Pw any quevions nu rhr Cih of Mram 6ectch Cgrsol HeneiiL• Jldmonce or Iruw tc wlrpiere Ihr vaphcabrF unnc plerse couloG ~nitln0 Dr01 L4'n(rOtYJ l4inpt•nll:l ~rx>r1QIjK DR/D^.UBEM°N? DR45A7F: 179C f omen•wn tenor Levee, Mam. EbacF. F: 33139 In sOSFi73idoE. rFa+r 7Nrs?oddOY'r <dstinodia:4r~rrimnifw+xhA no.• N'e ae commJr:i t,. ur;rvrijirtr rs<eIM' cr.5.n; wrv,ri an' NNIj r.: dr xJro Gw, wmF arc' pbi~ m a•• aL`oM na}leo! lriunnc COTT.Vn)ly. 3r:82009 ^ 8-9c.Otl:Ou Cay r.! Miami Rencr 39 0l 30 MIAMI BEACH City of Miami Beach, I?OG Ccnvenfon Cadnr give; Miorni 9~ach, Flaide 33? 39. wwvr.rnlamibcucLlLyov PROCURFMENI' DIVISION T el: 305 673-7490 Fax: 786.394.4011 RE: ADDENDUM NO. 1 TO INVITATION TO BID (ITB) NO. 14-08!09 FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS I. A Pre-bid conference has been changed from April 7, 2009 to April 9, 2009 at 2:00 pm City Manager's small conference Room 4'~ Floor Ciiy Hall, and 1700 Convention Center Driver Miami Beach Florida 33139. II. The deadline for receipt of Bids has been changed from April 21, 2009 to April 24, 2009 at 3:00 pm. CITY OF MIAMI BE/~CH -%l~ ~s0 / `'. Gus Lopez, CPPO Procurement Director July t, 200ki ITB 33-07r0A Cily or Rd:ami Beach Acfd~naum Ne. 1 ~ MIAMI BEACH City of Miami Fledch, :i?00 Convsnlior Csntsr Drive, M~o?i beach; Florida ;f3' 3L, w.w._:.~,lun:ibuu~-hfl.ao.• PROCUREt.~ENT DIV,SIpN Tel: 305-673-7490 Fax: 786.394.401? April 17, 2009 RE: ADDENDUM NO. 2 TO INVITATION TO BID (ITB) NO. 14-08!09 FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS The following are answers to questions from prospective bidders: I. Relative to the description of the meter boxes and covers on pages 20-22: I can't find part numbers for Items one (1}and two (2) A. Item one (1) WAB20-1015 Item two (2) WC20101502 11. For item three (3), the part number specified is for a straight wall box and your description specifies a flared wall box. According to CDR catalogue WB00-1118-12 is for a straight wall box, and W603-1118-12 is for a flared wall box. Specify which one the city wants. A. The City Uses P!N WB03-1118-12 which is a flared wall box. III. Items seven (7) and eight (8) are the only items requested in heavy duty load rate, is that a typo error in the part number? A. H-20 Traffic rating for all boxes IV. For item nine (9) 1 can not find any reference in regards to this part number 4536TLS-45366 A. CLEAN OUT BOX 518 `Concrete w/ Traffic Lid "Sewer" V. Does Section 2:10 Discounts (From published price lists) on page 17 apply to this bid? A. Section 2.10 does not apply and should not be considered when responding to this bid. ,nprii iE, zoa<r irs in-oe-oe Gity o' bliaroi 3cach fuldendurn Na. 2 VI. Method of Award A. Bidder must bid on all items listed on Bid Form to qualify for award of the conlraci. Bid will be awarded on an all or nothing basis. VII, What is the traffic rating? A. The traffic racing specification is H-20 VIII. See attached Document 1. Previous ITB- Tabulation Sheet -ITB-38-04105- Dated October 19, 2005 2. Pre-Bid Sign-in-Sheet from Meeting of April 9, 2009 3. Copy of Drawings for the box covers for this ITB IX is item nine (9) concrete or CDR and what is the size? A. See attached drawing labeled 36 Series, No. 36-T Cast Iron IX. Do the lids need a touch read hole or steel reader lid? A. They need "pick "holes. There needs to be one {1) peck holes, one { 1) on eachlsideX On the 1 '/~" and 2" boxes, there needs to be two {2 )p' CITY OF MIAMI BEACH ^~ ~ F. ~ . Gus Lopez, CPPO Procurement Director ITB No- :1i5 -0&'09 April 16, 200 adtlar~dum Nc. 2 .•,o, „r nei+m. Oexcr w o C, ~ J o 0 ~ Z U ~ } ~ 2 Q y' O " n G - F- ' m C> L < o oW ~ a Z ~, OI ~~ N ~ p}Qi Q ~~ '. ~ J T Q + o . . ~ I 000 ~ i _.._ ~ O ~ J j 2 w z I W Y I 1 ~ VI _ i U a 1 ' - `` - s a W f ~ ~ I_ti I' - 1~ .- h O N W h r.~ ~ N ~ OI l0 N t ~ ~ ~ 6 C c j Ll. J N .. 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N J ,J N S F ~~ O> G ' _- .._ U~Z WON '~'~C ~J ~ , r Ill O (y CCU l' -) ~ a ti L i Z U 1_ ^ D J Q ~l C 1 U O ~, O '~ZO O C ma n Or L `~ r~ h M ~ V ~ T~ Y ~' O 2 h N ~ F ,n h (J H vi <n 0 4 U QUO Q 'I V) r J O O W J ` U 0 q 7 N I O q ) ~ 2 ~. I ~O S H O W w _ I H O 1 F J J - : i 7 l U a M i 3 , G N U V 2 a q U a N Q T. q! VI S V Q a ~ W -1 p r N O 1- ~ J LI 4, d v '• L O O W u!N tt W ~ r Q U Z Oa0 LL f L '= O `1I O 2 Vl C r 1- U W I ~ J F ` LL B-30 GDR -~ - SYSTEMS i4b J71iN STJJJII;; :WE~UF • [HbfJ'dD PRY-:I, r- ~~i ru GROUP 1£_: 391i131aF.510•_~.. 363f::!i;3~3J•:,titAY.-saL=.E~WrsSC?ms tUn ~~ ~ ~ iI ~®~~~ FLARED WALL BOXES FOR SPLICE BOXES -FABER DOPTICS METER BOXES 5TR©NG - 4 to 5 times the strength of concrete • LiGHT1NElGHT- Quick easy installation '.or LOWEST INSTALLED COST • AVAILABLE- Liyht traffic or Heavy duty design • NESTABLE- for easy storage, trOr.sportatior. and freight savings (for flared wall boxes anly) • NON-CONDUCTIVE-And unaffected by U~/ light, moisture, `reezing and sub soil chemicols • STAfNLESS STEEL HARDWARE - nan-ca^osive • NO EXTRA CHARGE -for standard cover foaos LIGHT TRAFFIC HEAVY DUTY NOT BOLT DOWN BOLT DOWN NOT BOLT DOWN ~ BOLT DOWN ~Part No. WT. Part No. 'Arf. Pari No. Wt-. Part No. WT. 18" deep I A00-2436-18 186 A10-2436.18 18"0 _A02-2436-18 191 A12-2436-18 191 ~24" deep _A00-2436-24 195 A10-2436-24 195 _A02-2436-24 208 A12-2436-24 2D8 I 30'• deep , _A00-2436.30 204 _A10-2435-30 204 _A02-2436-30 217 _Ai2-2436-30 217 36" deep A00-2436-36 210 _A10-243E-36 210 _A02-2436-36 223 _A12-2436-36 7%.3 42 _deep A00.2436-42 213 _A10-2436~t2 213 ~ _A02-2436-42 226 _A12-2436-d2 226 48" deep _ACO-243E 48 219 I A10-2436-481 219 _AC2-2436-48 232 A12-2436-48 1 232 Components LIGHT TF2AFFIC E n~rw r ~~ ~ ~ NOT BOLT DOLNN BOLT DOWN NOT 60LT DOWN BOLT DOWN Bax 18"deep Part No. B00-2436-18 WT. 100 Part No. WT. ; _B10-2436_18 i00 Part No. _602-2436-18 Wf. 105 Part No, Wr. _612-2436-18 105 Box 24-deep B00-2436-24' 109 810.2436-24.109 y _B02-2436-24' 114 612-2436-24 114 Box 30"deep 800-2436-30 118 B10-2436-3C 118 ~ _B02-2436-30 123 612_2436-30 123 Box 36" deep- _ T B00-243&36 124 r 10-2430"-36! 124 ^ _BC2-^_436-36 129 _612-2436-3T 9 Box 42"deep B00-2435-42 i27 81C-2436.42 127 B02.2436-4L 132 _612-24362 132 Box 48" deep _B00-2436-46 133 ~B1U-24368 1-s3 B02-24368 138 _4312-2436 d8 ; 138 . Cover3"thick _C00-2436-G3 86 _C10-2436-G3 86 ~C02.2435-03 94_ C12-243fi-03 54 extension 8" deep Extensiar 16" deep _E00-2436-08 .NCO-2436-15 46 65 i~ _E02-2436-08 _E02-2436-16 46 E3 _ __ _ ~FnVlrr ?!'JGS • V4:1L S • InAN~'afE?•AE=. P.4C:i • °_~~UIPIv°~Nl PAC9 ~, %26%0T a a w R o~ v rnIp !D [u 6: -! X X ~ I m i ~ m m ~ S __ ~f PPPWIW O °' O X ~ } - ~ oo , ~ 333N x -I '_' j gvoa,7 ! {? m m Z ~ ~ ' j ~ m a zzzon , 2 1/: In 1/: x U m : v + N N OoOv i m Ian ~rn m NNND%•' P r I`~ I , r mm~ IO _ I 1 p W W W ~! ~ L m m W m C \ Dmm; A 0 x X X D a a A ©T~(7 ~~~3 ~° Z 2 W I lf rn Ji V1 l i =0 ~ D OD 1211 m D P rn m p 2 m V: __ ~ ~ ~ 1 ~, ~ . ~ ~ j -i m I w i9 x ~ ~ r < W ~ ~ ~ C i ! ~ ~`~ yam ~ i NA WI - ~.. UI _ F - _._-_ a W A n i G W G~ z j z i O W G ~ ~ W ~ ~ o x ~ i, N v v , ~, w . .. ~, c ~ < I i i m ~ a I C I N ~ ,-- IJ N ~~»- • r. < i : e iO ` m ~ n O y D '.: ~ D c iii ~ A m Z `; ~ w R' D ~ ~`~i~ _ ^y ~ 7 3 ` ~ S x ~ ~ m C; m.. . n > > n c r X n G n a Y W •,~ O V A O ~i%,~~ i n f m~ o~U~ ~~ n~mm. d .~ ~ ~ rn ~~ND I n~ F r o A+~~s m m A m i C O ~ m z ~~ r_ ~ _ a ci ~ V . S 3 ~ n~ ,. W fD t 2 i (r I i N ~ r ;n Cr O ~ ~% v. i p Ci O C _ ~ m K ~~--~ m 1 m x A V? (!1 C JC Z. ~ T. D Z nN c _ m `~ o v ~ z N n O m F m F `' m ~ ~ -~ r ' )._ ` ~ _ O ~ ..~ =- ~ . ,~ lJ - s r. m .. 9 n A l 2 _ n In F C .-' i- P m D m V i r. r. 1, ~J ?v ` ~ 2 a r m _ T ~) B.-20 17 X 30 ~®XES FLARED WALL FOR SPLICE BOXES -,. HANDHOLES - METER BOXES FIBER OPTICS • STRONG- 4 fo 5 times the strength of concrete • LIGHTWEIGHT- Quick easy installotion for LOWEST INSTALLED COST • AVAILABLE- Liaht traffic or Heavy duty design • NESTABLE- for easy storoge, transportotion and freight savings (for flared Woll boxes only) • NON-CONDUCTIVE-And unaffected by UV light, moisture, freezing and sub soil chemicals • STAINLESS STEEL HARDWARE - non-corrosive • NO EXTRA CHARGE -for standard cover logos eCQP~l~{~rIPC COVER I LIGHT TRAFFIC HEAVY DUTY Box and Cover NOT BOLTED BOLTED Part No. VJT. Part No. V --r~~~' • AOG1736.12 93 A02-173G12 '10 12" deep • - A1G1730-12 93 _A12-173D-12 ~ ~ 10~ • A00-1730-18 105 A02-1730-18 '15 18"deep • f.1G173G18 1D5 .~ A12-173D-18 115 • A00.173G22 115 A02-173G22 125 22"deep • A1G173G22 115 A12-173G22 125 • AOG1730-24 125 A02-1736-24 135 24'deep • A1G173G24 125 A12-173G24 135 • _A00-1730-30 135 _A02-1730-30 145 30"dee P • _A10-1730-30 135 _A12-173G30 145 ; AOG173G34 143 A02-173G34 153 34' deep • • _ A10-173G34 143 A12-173G34 153 ~ LIGHT 7RAFFIC r HEAVY DI.TY I NOT BOLT DOWN BOLT DOWN NOT BOLT DOWN BOLT DOWN Part No. WT. Part No. 1~Vf. Part No. VVi. PaA No. ~ Wi. - -ox 12" deep _BOC-173C-12 46 810-1730-12 46 BC2-1730-17 50 _B12-173G12 50 Box 18" deep _B00-173G18 58 81U-1730.18 58 I F302-1730-18 64 _612-173G18 64 I -ox 22" deep _800-1730.22 Ci8 _-1G173C-22 68 602-1730-22 74 _612.1730-22 ~ 74~ Box 24" deep _BOU-173G24 78 ~ _-1 G1730-24 7ti _B02-173G24 84 ~ _612-1 7 3G24 84 Bnx 30" deep _BOU-1730-30 88 _610-1730-30 88 _B02-173G30 94 B12-1730-30 94 Box 34' deep BOG173G-34 96 B1G'.730-34 ~ 96 _902-1730-34 1U2 _b12-1730.34 i 102 Cover 2" think COG173G02 47 _C10-1730-02 I 47 ' _C02-173G02 51 _C12-173G02 51 C " 9" ~ ~ -- over with 6 j x Cgs; Iron Meter Lid t;00-1730-ZC - 51 y_C10-1730-2C _ 51 - -_- Fxiersion 8" deep _E 00.1730-08 3~ __UG 173G08 39 , _=02~ 1730-08 4.5 _E02-1730-OS 45 r i Extension 16"deep I_HUO-173C1Ei-_..I 42 i_E00-1'30-1F 42 E02-1730-16 49 _E02-173G16 i 48 ~r. nm . -on.~i^.r-aeapu PG~'R ~ -ql 9PMr\` PACE 9124,/07 rn ~ ~~ I r I' `I '(~~ i m I I _- i z ~ W D ~ Z ~ N ~-` (rl N I 0 •~~'\ ~~~ O~~ O P ~ ~ 3 p nx0 ~~°1 O'D rn C`"r ~ D ~ V. ~ Z ONE O T_ Z ~ } N i v~--~-I--- ~ -~. T I T ~ Z N __• N ~,_ _ ~;o l N L II -~ ~~ I _- L_ --~ III ytJZ Z > O C. cn --~ N O m _ ~mi ~ ~ ~ T N 6 nY ~~~ x ~ a O ~'O SIX ~ ~~ .. o o IsP ~ ~ r. 0300 `. I v, m W ~ ~ m ~ A -+ ut N m x NoZ A N to mvZi~ m u m ~ ~~ a I ~ If A ~ ~+- L _~._r ~ x 3 u .4-1 N v ~, m N a N r'~Ar ,:; ~~ _._ 20m-~{ O N P N O L N (T Z'~ • ~~'j i- i I ! `~, ~~ Z N i Nn IO m S ~~ ~ ~ ~.L lO l < l I ; ~ •i /) 1! ~ (I I ~" \`~ I~ o ~, << i~ ~ i ~~ w Q_ `y I~ , j ~ ~'I #---__ _~ v ~__ `__~ a ~( :, $r~ ~ I in rr m m L G ~, q I [] ~~ ~ O W O ~ T ~ ~ a O N ~~ ~ `~ r~ ~ D ~ V ~;` fi . ,~ r z~~r i N V1 ~x po p N ~N J Z I / Vf1'!~ 1fi -~ 1 ffi ~ ~l i ~ ,~I ~~ ,~~ ~, jR I ~ ~~- .I ~`; .+ ~ ~~ 4 ~I ~ ~ a ~Rj ~ `'rj ot4 ~ J • rn n0 ut Pv3 ~ ~ Ir ~ ~ .. 4 }.... r -1 -i30y v ~ mOD I I ~P~y a O-I D ZKm IC2+ I - ~ l~ A~ ~ I` ~ ~o~ ~'~ O -~ ~ y`ZOD ~ R°b D PFD ~ ` m W ~ - , Z ~ ~«I S ~ ~ p-~ ~ r- P n r IZ lD ~n m n-~ m O mn" '~ ~a v vamt.. > On oo_. ~~ ~ n_ ~ ~:: O ,en ,.IZ w r Fn_N C; Op O U~P ~,D (F - " ~.. ~ T1 I ~~ ~', sn< n~ ~ D 3m~ <v ~ Ip -i 9~ ~ m O ~' Il `o • GAGC A FD n PTV' ?' f~ i - n ~m 'I IF yT ICSp' T,NO Z ~ n mm xp IU-FnV', --.~nU: Rim ~-'{~ d O I E C N Cl D P m O P 2 ~' m I L m U m l ~_,--~ .- S' ~ A p q 3E {~ I Orn N m lei ,n ni .,D ~pT -~ ~D y ~2 ASS _v > ~i 1 S~ co r, ^p ¢ r. ~nr I~C~ O~ ~ P $ vWSm ft~ iT Dtnm X mm ~` or S9m m~ m O ~'r ~p _~~;? TVf Q -U7 4 ~ ~ Om Zr. ~ fT U: L O m r" ~ x ti A n~ ~ ~ m L', ~ ~o' % ~ ;i ~n C I of (mll P y I I ~ ' `" B-10 C~~CDR SYSTEMS trfi SU.fli A~1~'VI~: /f-Ja-[ • JNhIgdL 8[Vt+, rL 311]S GROUP '-d: 335=J16°S10 • f~X. ??E-d158Ell5 • F~N~JI.: sai~@~cd ~~s~r<.mm ~-_ 13 X 24 BOXES FLARED WALL FOR SPLICE BOXES - HANDHOLES - METER BOXES FIBER OPTICS • STRONG - 4 to 5 rimes the s:rergth of concrete • LIGHTWEIGHT- Quick easy irstallction for LOWEST INSTALLED COST • AVAILABLE - Light traffic or !-~eovy duty design • NESTABLE - for easy sto•age, trcnsportation and freight savings {for flcred Wail boxes only} • NON-CONDUCTIVE-And unaffected 5y l;V light, moisture, freezing and sub soil chemicals • STAINLESS STEEL HARDWARE - non-corrosive • NO EXTRA CHARGE - for stcndar~ cover logos A ccamF•FiPc _ ---~- COVER I LIGHT TRAFFIC j HEAVY DUTY Box and Cover NOT BOLTED BOLTED ~ Fart No. WT. Part No. WT. -• • A00-1324-12 64 _A02-1324-12 82 12" deep - - • _A10-1324-12 64 _A12-1324-12 82 • r AUO-? 324- i 8 70 _ A02-1324-18 B8 18" deep ~ _A10-1324-18 70 _A12-1324-1fi J 88 • _A00-1324-24 78 _A02-137.4.24 92 24" deep I • _ A ~ 0-1324-24 78 _A12-1324-24 97. LIGHT TRAFFIC: F1r HV T UV ~ T NOT BOLT DOWN BOLT DUWN ' NOT BOL~" DOWN 90LT DOWN Part No. WT. Part No. WT. Fart Nc. lh'T. { Pa! No. WT. 6ox12"deep _B00-1324- 12 38 _B10-1324-12 38 602-1324-12 42 _612-1324-12 42 Bax 18" deep _B00-1'324- i8 44 _610-1324-18 44 _B02-'324-18 50 _612-1374-^.8 50 Box 24" deep _300-1324- 24 52 _610-1324-2a ~2 TB02_1324-24 58 _6? 2-1324-24 58 ' Cover t" thick _CUO-1324- 02 26 _C10-1324-02 26 _C02-1314-C2 40 _C72-1324 02 40^: Cover wiL`t a' x 6' mast Iron IvleIer Lid C00-1324- 2C C10-1324-2C 24 C02-13244C 38 C12-1324-2C 38 = _ ~ Fxtersion 8" dee 001324 ~ -08 33 -= c02-1324-GS 38 I --- -__ SENVICE bCMcS • b41ULT5 • TRkN3FUH0.1FF ~PDS • 5rJ'JI?Iv1Et`' =~•rJ 3 r 5. ~ J o n ~ O u ' c z .~ N1, O y 0 Z C/J G J W N Q C m ~~ W r N m x u y< q c a ¢ Q Q Ul 1!J ~i °~ ~" W y o O uiw r, <,~~ 1 ~u W w w ~4~ -1 ~- c Kin o -w j m Z Flo Jz rr ''o y~ sLL ~ e a flNZ~ 3~ ~ .y y~ l.~ • ~.,.. , i GP I(~ r _° _.iri ~~ as w ~ WW ~+~~~~ x F ~ ~ W J}' lC0"J' V Gj0 ~ i ~ LL O~ ~ <C+ ~• O 22 ~ JCU z Jm ~ a m .• _ OG 5 V z UZ 1 zj_o o ~¢ u ~~ N 2~ :u s L ao `o ao do ? W~ z Q o-'-> a x 3 u a ~ ° -~ " o n I of Ta¢ ai o°~ ~ ~'= y„M,1 c u l i q J Q~ • • • • _ _ - _ O C a_ ~~~ 1~, c~ °IC m z w +-~ f..- ~ '~ i~ r a c~ o a w O Q ~/'- - C 1, OC J L W - W Z z a ~ ~` ~ 1 h ~ H u, ~ ° ~~ a ~a ~ ~: ,~~ a o0 w 1 w °~ '~ =I ~r$ u ' u. ~ ~ Y. C r'n ~` ' O U W r b 1- ;y H ~ Y ~ ~ Q ~ ~ ~ 4 Z_ y W Z Z oL S_ LI U Y. (JI 11L W z ~c~~ or~ c 5 K? .~.. ~~~ 1 ~ l ~ L ~ ° V ~ _ C C ~, O ~~ p t I ~ ' V`: 0 ° J 3- y o LL RC _ O d C, ' „- J _ r W i W U L ^ m O ~ ~ `'~ "' c J ~° ~C of " <v c Y. p o ui I ^~ wl ( u C~ ut w +II I I ~ O ~ ~'~ I ~ 2 II V L__ V -_ U W 11 _ 1 Z y W Y p O f- Z J N ° U: Q Q v,z zz _~__.. ~: CO Z~ m-- ~L 4 3' - __ m y _- K` 1 a W ~.~....._ vm uN t» OF ~- ~ti, f- ~I ° ~ f IJ ~ ~ i Zl~s ~, _l- o; _ i I w~ r U ' ` i N ° z ` ~~J ` W ~ x> ii- i y n N wao JI ~" L N M h 6.I N N p] O (] r X. ° c=C ~ 1 ' ~~ y I ?r \ _ / 1 g K W p F~ T 1 Z, N 1 A-20 SYSTEMS ;ar.m.rlmvJ`1~m'aJJr•olr,•umr RECCk,E~21 i6 GROUP 73 39rS~1 ;~1D • FGX~. 1AFiE'.5~93DE • F{,A~II.. selr;Gauv,Sr!Yre.o]m cdr~°R 1 't X 18 BOXES FOR WATER & POWER INSTALLATIONS • STRONG - 4 to 5 limes the strengt'r o` cenc~ete • LIGHTWEIGHT- wick easy insia!laiio-l for I Q~g1~ST INSTALLED COST • NON-CONDUCTIVE- and ur:,ffected by UV light, moisture, freE:zing one sub soi: c~err,icals • NESTASLE - for easy storage, transportction and freight savings (fcr flared Wail Bores only] • STAINLESS STEEL HARDVYARE - Non corrosive • NO EXTRA CHARGE- for standard cover loos • CAST IRON - N(ater meter reading lid cvaiiabie • BRASS HINGE- full Wirth of Cover fcr cor~cs'on resistance and L.f:or lnnn life fnr ..a5! I'O!, "7Cer IG apt)Iiaa tlOnS box and Cover AU3-1118-12 44 1 A04-1 i ;f?-12 45 A13-1118-12 44 A14-1118-12 46 A00-1118-? 2 ?6 A02-111812 48 A1(I-1118-?? 46 Ai 2.1118-"2 48 118-'8 55 .404-1115-15 118-18 55 A14-1118-18 1i8-18 07 - A.G2-1 i",8-18 118-;8 57 A12-'.118-18 "rte}' {siroight wall) 803-1118-12 25 Ei13- - 1118-17 _ 25 ~ _f30~' 111E-:2 28 _B14- '.118- 12 28 12" deep BOC-1118-12 25 i 810- 1118-12 25 B02- 1' 18-'2 28 612- 1118- ".2 28 (flared walq - _ _ _ _ -_-_ - " ~ deep '8 803-1':18-18 25 _ 813- ~ 1118-18 'L5 804- 1118-18 28 814- 1118 -18 28 straight wept) - ---- --- -_ _ _ --- ----- - 18" deep 800-1118-18 25 ` Fi i0- 1118-18 25 R02- i' 18-18 28 B12- I 1118 -18 28 (flared walO _ ~ = Cover 1-3;4" thick C00 1118-?C 7, C10- _ 1118-2C 21 "''' _~-2 118-2C ~ 23 ~ C12 -1118 -'LC 'L'3 ?4 z 5 GI -ea_zrdoor _ - - - J Covcrl-3;4"thick ~C00-11'8-G2 21 I_.C10- - ~ 111fi-02 21 I4C02 -11'8-02 23 ~_C"2 -1118 -G2 23 SF'R1ft.^.r 31~ C-5 T'S • T Y'A!1L 7 ~.NSFCIRfv1[R PA":S • rGJIoFAE~1T PACS 7/4 /05 ~_.. D O ~ X ~ O: : z n - m',G p O < x ~IIA U Y rn __ - IfTI N v+ (i t i` i. _ { <~ . ~O i N I I~ P y i r ~~ O ~ ro q-'n I ~ i ~,O a I ~ <Q v: 2flj K : U Ill ~-+ y zl ~ m m S C I4l l! I p rn , I I O C ~ • ~ I I 10 . Z i .. N ~ ~~ ~ ~ -~ N ~ I ~ W . - Y p _... r N N VI r N O O ~. 2 Zf ___ ~_ m z c C N 1G N in• "' ~~ i i \ _ ~ -- - _ 1 ~: O A y xv rn o~ 3 0 c, N. rn x 0 : Vi V~ ~II 3 ~I ~~ o ~ fL :) £~ND o[~ X93 N w c rn - a~ X f0 ~ 9 Z J j = u C m u -1 r` < x - - u O r ft J 1^ 2 I 2 I ~ m ~ p n°ti N Z p m m Z ?iif f m fr' u: O < ~ I ~~_ 'n ~ 111 ~I m-y O ~ S ~ t~ ~~ ~ P r rvr :. o r y m o ~ w . o 4 o , '1 ` '} ;' y V ~ ': O , z `z c i 7^i! J O~ i mvy ~ _~ ~. zry m b O o i~~i ~ . n ~ T_ ~ I m V mn Z ~ Off' X ~? n O(Jm O Z- L2 n ~R ti r A r t^ pn Ca - p ro rn U ~Z9 z <~ IQ ~ r AU i:a ci '~ Tn:y ti 0 t.^ ~~ S~ <~ ~~N n'i C U ~ Z ~A o z a m ly y mm f m1 ~ u: rn ~ ~ c ~ T G> p A Nn i p j mrn p n u: m -i r z: r z T m c -f < f' b r r m m i N A r ,T ,n n to m -1 y n of fb m r rn ~ m n ~ fn ! y to 0 •~~A~```ppp~.' r pa m ~ m I~JI ~ 1 v O Q ti rtl ~, m ~`~ O rn H r zf v o ri ~ `z __._' m N N _-_i C y A 111 - m ~ A ~ x ~r ~ T~~~ ~(r ~, ~Fi rr ';~ ~~ m ~~- .~ U r m N p - C ~ ~o f ~ •~ :V ro m n m w A ~n ~i ti r z a ~ o Yp A L .n ~ U O ~- r n B-3U cdrCDR SYSTEMS i46~tfiHnIlAP1114lWENU_•uttvnldo ^_rit! R32?76 r_ont IP TR ~ ;PF:ii^,&3510 • FAY 28'sct £&6 • FATAL sales@~: Fq>iKUSCOn 24 X 36 BOXES FLARED WALL BOXES FOR SPLICE BOXES - HANDHOLES - METER BOXES FIBER OPTICS • STRONG - 4 to S times the st'ength of concre:e • LIGHTWEIGHT- Quick easy i~s:cllction `or LOWEST INSTALLED COST • AVAfLABLE- Light traffic or Heevy duty design • NESTABLE • for easy storage, lro~sportation and f,-eight savings for flares wal4 boxes on'y; • NON-CONDUCTIVE-And unaffected by UV liy^nt, moisture, freezing and sub ,oil chemicals • STAINLESS STEEL HARDWARE - nnn-corrosive • NO EXTRA CHARGE -for siondord cc•ver logos Assemblies _ _ ; _ _ l LlGN7 T RArFIC -~- HEAVY D'JTY NOT BOAT: DOWN BOLT DOWN NOT 30t.T DOWN BOLT OOWN Part No, L^~-Part No. WT. Part Na ~No. L^~ 18" deep _ A00-2435-iS iSG A10-2436-18 186 , _A02-2436-i8 191 _A12-2436-18 191 24"deep _A00-2436-24 195 A10.2436-24 i95 ~ _A02-2436-24 208 _A;2-243C>-24 208 30" de..p _A00-2436-30 204 A10-2435-30 204 A09-2436-3G 917 A12_2436-30 217 3c'" deep AOG-2.436-3G 21U _A10-2436-3^v 210 _A02-2436-30 223 _A12-243G-3C 223 4~'dcep _A00-2436-49 213 _A10-2436-42 213 A02-2436-42 7-26 i _A12-243G-42 225 4S"deep A00-2436-48 219 _A10-243E-48 219 _A02-2436-48 232 _A12-2436-48 232 _ ~-_ Components _ _ _ __ LIG'NT TRAFFIC , HEfiVY 7UTY -1 NOT 60L 1' DOWN BOLT D`J4'UN NOT BOLT D:~b"JN BOLT DCV'.".J Part Nc. WT. Par; No. L^!f. Part Ne VJT Part Vic. N!f . --LScxiS"deep _600.2436-18 10C _810-2436-18 iCC• _602-2436-18 505 _612-2436-18 105 ~i Box 24"dceo _BOC 243rr24 1C9 .,,310-2435-24 109 _60?_-2435-24 ?14 =652-2436-24 1i~ ~ Box 30" deep _600-2436-30 118 _61C-2436-3G 118 =602-2436-30 23 B'2 X436-30 123 r- 111 Sox 36"deep _600-2436-36 124 R10-2435-36 124 I BJ2-2436 35 129 X122436-36 129 I box 42" deep 605 2436-42 127 _B i0-2436-42 127 8,2-2436 42 132 -012-2430 42 1''.9 Box 43"deep _600-2436-451610-2433-48 i33 _602-'24'x6-48 138 612-243648 138 Cover 3" `hick ~ _C00-2436-03 56 _C10-2436-03 86 ~ _002-2436-03 94 _ C12-2435-03 94 "x-?nsion 8" dceo I _E^uG-2436-08 a6 _ _NJ-t-l_43G-G8 4~ _ - Ex!ension 16" deep EOC-2436-^:6 55 -- ~ _E02-2435-'~ 63 l ~ -- --1 1 - - - -- 5~"1'd':'F E30N=~ • VAU~_TS • T9FW~`CHtviER P.t•,p3 • _ ;alPfot`_?1T Pr.r15 - $~9~06 N J ~ Z v > Z O n i7 ~ p Z Q ~~ yw~ u JCCl i In' M V d x uNQ ~ ~C !~: C N L ~~ V ~ w w p V O A uLL s q ~ 4e W v - `~ m ~~s O vLL .: ._I r W7e N~ E H< ~~ NVC ~ Cd.W J ~ `~ 0}Ca WZi 6~ ~6 ~ //f J I~Up J C U m L~ X O ? Z D O r ~!+- - O y w ~ to z u U < ~? a n~ a `~ ~ I w _i~. O . • • . ~ D `V .i ~__ _ N . van w w Z C Q ~ i C N Y= p . _ U u: - i ~ j O ~ J X ~ ro ¢' (V ~ j J ~ z~ .. n~ m I a cn( ~ ~ w OV .. I n ZI ~~ ~ I ~+ '~ I y wl IU! -- - -- -~ ~ ~ ~--~ __1. _ ~ ~ ~ ! -_- c3 z :°.3 ~,~~ o _ ~ v Off- ~~ OOID ~ p -~ IV rv ~ V1 JI V7 I tAN N I+f~ OC V ~ ~ ti~Z - ~ LLLL/I = `N. = I` ~, /j/ ~ I t i ~ x x x. ,f ,< ,_ I~d_e t ~~~ ~ ~ I ~ I N J O W w w I~ I ~ wz«~ G i N O w D W I ~ I m K C Z Z Z q V 1 N> ~ x ~ w C) C O a N t~ 2 Z7 I V: M ~ ~ .i V c T j OI I ~ N 'J ~ L W w i y 7 9 .n II: ,I Il 4Iy oOG I~ O.c009 ~ ~ •,'i I ,.~,~ mlwpn0 i . I rmam ~~; Xr, ~ ~._.. __ '_~ j~~000 _._. ~_ o~rv~ -_ Z, ~+ e a B-ZO cdr°°R SYSTEMS 14E SO.i~H QTI1W'-C GoRJ,!E • Ji>tv17ND dtk".H, 132'!E r_crnr ~P 10:"D631 a9`-50•Ek~,.':ACrS1f•9:i03•E1f:d.. ulFSSE•atrep~lems ccm 17 X 30 BOXES FLARED 1NALL FOR SPLICE E30XES - HANDHGL_ES - METER BOXES FIBER OPTICS • STRONG - 4 to 5 times the strengtn of concrete • LIGHTWEIGHT- wick easy irstaliotion for LOWEST INSTALLED COST • AVAILABLE - Light traffic or He•:1vy duty design • NESTABLE - for eosy storage; transpcrtat-on and freigh t savings (-or flared Woll boxes only' • NON-CONDUCTIVE-And unaf`eczed by UV light, moisture, Freezing and sub soil che.n-~icols • STAINLESS STEEL HARDWARE - non-corrosive • NO EXTRA CHARGE - for standard cover ':ogcs AcaomisliPC -.- CUVEF2 LIGHT TP,A~F4C I HEAVY DI:~fYJ Sox and Covar NOT BOLTED BOLTED -~- Part No. VVr. Parl No. WT. 12"deep .-- - • _AGO-^.730-t2 93 _A10-1'!30-12 93 AD2-'730 ,2 101 A12-173C-12 101 --~ 18"deep --. I • ! - --- _AUG-1730-18 ?05 A10-iI30-18 105 _A02-i73G-18 115 _.A12-173G-18 115 ~ C12"deep I 24" deep - . ~ AOi,-1730-22 115 _A10-173C-22 `15 _AUO-17:?0-24 125 , _A10-173E-'L4 i25 " _A02-1730-22 125 _A12-1730-'22 125 A02-1736-24 135 A^.2-1730-24 135 - s5 _A00-1'730-30 ". • _A02-173C-30 145 30"deep . A10_,730-30 135 _A12-173030 145 Components - -_- - - - - 1 - LIGHT TFZAFFIC FIEAVY DUTY NOT BULT DOWN BOLT DOWN ~ NUT 30L"1- Di)'trJ,V', BOLT DOWN ..Part No. WT. Part No. b'+ff. Part No. V•dT. Part No_ WT. Bcx 12" deep 800-1730-12 46 _610-1730-` 2 45 i 802-1730-12 SU 812-1730-12 50 ^ Sox 18" deep _30G-1730-18 58 81G-1736-18 58 ~~ _SG2-1730-18 64 _6~•2-1730-18 G•1 cx 22" deep f300-1730 22 68 B10-1730 22 88 R0~-'. T3C ~2 74 B12 ^730-22 74 ~ Sox 24" dc,ep - 800-1730 24 78 - F310-1 /3U-24 78 802-170 c4 8~ I ~ B .2 1730-24 84 - j Box SO' doe 500-1 T30 3(• 88 F310 1730-3G 88 ~ 872-173030 y4 tI T 30 94 81c-173.. t--- Cote, 2" thick _C00-1730-02 47 10 1730-02 4 02-1730=02 .`,'I I -02 51 _C12-1736 __._~ c' ':ever t~itT~ 6 x .. C CCO-; 730-2C S1 C1 C-17ou-rC o : - Css'. Iron Me:~r Lid _ _ _ __- --_ Extension 8"deep _cOC-1130-08 39 _EOC-':73G-U8 ';9 ~ F02-1730-08 45 „ _LUL-1730-OS 4b ' Extension ?6' deep , P00-1730-16 42 _POG-1730-?z 4'L c ~ ~ n __1.3,.-1C 46 _ ,6 48 _~G2-1730- SEFNICI? 0~•~ • VAU QS • T/.,Af~SMRF:ICR ~.4C1S • COUII'Ie1EI\t ''HD9 1I5IOS s vs r t~vr5 -_s s,un+rn.rnmr. ~:aalr_ • aar,'mao I~:LYi. Ft szs is GROUP icL. 3E8G7°-9~1J•h%?:3P,t~filirSfiJi •CJ,V1: sacsPrLrsf~.o.n 10 X 15 BOXES A-1 0 STREET LIGHTING - HANDHOLES - METER BOXES • STRONG- ~: t0J ±ItTt t:S the Stfehg:h Of COi?Cr CtC • LIGHTWEIGHT- i?uick easy instoJciion for L~Wi=ST INSTALL~D COST • AVAILABLE- Light traffic „r Heavy duty design • NESTABLE- `or easy storage, transportation and freight sev'ngs (for `oared Wall boxes only) • STACKABLE - `or ocded depth (s:raig~t Woll boxes only) • NON-CONDUCTIVE -And unaffec.ed by VV light, Moisture, ireezng chd Sub soil chemicals • STAINLESS STEEL HARDWARE - non-corrosive • NO EXTRA CHARGE -for si:lndord cover logos COVER LIGHT TRAFFIC HEAVY DUT" Box and Cover `NOT BOLTED 30LTED Part No. VU f. Part No. NT --- T--_ ~ " • A03-101-12 41 A0=4-1015-12 45 12 deep _ ( (straight vaall) A13 1015-12 41 _A14-1015-12 46 12" deep • A0~-1015-12 ~ 37 _A02-1015-12 44 ( flared wall) . A1G-1C'~o-iL o7 A12-1015-12 44 ___ _ -- 18" deep • _AU3-1015-18 I 53 _AU2-1015-18 57 ( flared wali) . _A1 u-1015 18 53 _A12-1011-18 57 NOT SULT DOWN ~ BOLT DCV'JN I NUT BOLT DOWN BOLT DC~ti'N Pori No. Lb ~. Part Nc. 'dVf. '~ ;'ir'•. No. W7. ; i'arl No. J`i :'. E3ox 12" dceP 803-1015-12 24 613-10ia-12 24 I _804-1015-12 27 814-1 D15 ', 2 27 (straiclht wall} i - _ _ - J _ _ 5ox12"deep 500.1015-12 22 F?!01^.15-1'L 22 ~ 4 302-1015-12 25 _rJ12-1Ui5-i2 25 ;Tared wail) --._.. < --- BOx 18"deep 800-1015-18 36 _ r-i [310 101 8 3fi n^~ _1 r_ ~~2 U1~ 18 r 38 ! r- _812-1D1a 18 38 (flarcd wall) _ ~ Coved-314" thicK ; _CDO-1015-02 1 r' I _C1~3-1U'F, 07 1 / _C02-101.5-01 S 19 _C12 1015-02 'O --- Cover with4"xE" C00-1015-2C 15 -~~ ! '10-1D1S-2C 15 C02-1015-2G 17 ° C'17-1C1S2C '7 , ~ _ I :a~: Iron Meter Lip __ _ - ___ _ _ _ ___ S=gVICr B'~ • UAULT3 • T-t NSFiAWV_? ?A CS • E0: IIPtv;c"NT PAC G 7/22 105 + I ~ I __- O ___~ __-.~ m L ~m ~-- ~ fe c D O ~. ~ ` '~ IA p x I tR G7 ~ x u ~C an ~ U I U = T dr $ N T p I 0 2, m r I D m ... ~ ~ ~~~ O ~ Z L.... I- I I - 't ~ ..I f '~--'_ _ L _ I ~ ~ O ~ N ~ -- ~ ~~ ~C 3` ~ N~ ~ S O L m ~ I 1c ... ~--~. Z 4 ~ ,~ , ~'~ T o ._ - ~ .~ Cal r c Z T LR m U w U ~ V n YCT 1.~. .:.: ~~ D~ ~ \ ' C+ C S VCf ~; C L•A } rt 't' Z ~~-' --_ m q 2 ~ 'a~~ fR n m _{ p c+ z p ~ (~ -a iH~ O m O C z ? n ^' Ic'+ °~~ a o m E k{ r O.. 'C __ ~+ L~ ': ~ ~ c l IS 1N1 ~ Q i .~,: n+ ~ m (~~ty1.': NnTEA S[i I b/li ~ni ' O DO `~. HEiER -, "~~_._ '> l' ~ L: ~' .n rn ~~. ~ O P~ ~ ~ ~~ ~ my u r ..Y ~~ : rV ~ IIr ~- ~ y _~ A frrrrr ~ V x x. U I~ xIU -~ ~ N T fl0 ~n ;f;Tg / r~- !J m/! Gn ~ ' S "i r O"U y InQ t. O O w -~ Q n~ ~ a p m0 2 T{m Ty <i x T Z m y Z L. m ~Z o o3ar z- Z <_. d x° wv ,~~, Ami, z ~ _ z ' r ~ y m~ v .mint i+> ~ / `Ji ~~a X i ~~ i- w L<,'6 ~ o~'m is m h, x r r a k r_N z -imp L+n A F"-,--~ - a Vl j ~ C C9 C] m rmi+ p~ ~ p °> w U O ~' ~. ~._ ~.~ --... y <m I~EEEpwD y a ~> ~Nn ~` ~ci <n J .-..'~l `: -Ni .F,y~ v mom ~.~--<..~_ - 4 n r.:'m° H I BUT m z ~ y mm J n~T m r t.. m ~ ~ 3 v: rN rt m r2~-T DNrn h ir: A '~ 'y T L+ O L O Z m y H u ~: n m O ]l N~ ~r~ Or v: ~ ~ ~~ I G o ti c m O c l r ~ Li ~ F+ nc V No. 36-HIT CAST' IRON HEAVY DUTY COVER W_i CAST tR0_N_ FLIPPER ri'T. to lus. R t 1l4" ~ TYP. r d 5J8" ~\ ` ~. -\ / -.~ 7 sra° -. SKID KESISTANT SURFACE ~ No. 36-P POLYMER ~ , u , trd" HEAVY DUTY COVER ~ L~ rvF. wT. 2'r the. ~ ~~ +x~ F`~ X~ . ~+• tr YX ~~~ix 1~~ , f t ~ r x ,~},,,~ ~ a ~ICV 4~~ - fgy5.y~ -..-.:,AY`H' J ~`- ~," .. 31t2" 10112", - ~ - _ 17 1fa" /~ 7ra.. % : : ~. .` :.~'" \-' ~ - 19" f .:.IYU'i Ifrit ~'74gF OIfIf PGfIP OrtroA In" C4 ~inhlc L`ncennv+ No. 36-H POLYMER HEAVY DUTY.GOVER W/ CAST IRON FLIPPER a 1 t.," ~ WT: Ibs. 'i YF. ._ a ?c.''' I' ~,- ~=~a s ~~~ rr ~~~ ~ , _ ~y CT ` ~". ~ Y ~~. f use ~~~ ~`~ ...~,~ ' ~ GENERAL NOTES: R 1 11!32" 3"o`T 8 36~ p cover marked with "MATER". Others available upon request • STFFI Reinforcing to be 6 Ga. ;valdetl wire fabric. • Designed for H-10 loatling or 20,000fF static lattl to be IocatuA in tlrivuwayc, parking Iota • and oft road areas. '~~__ CONCRETE `>_ Minimum 26 day concrete eompressivo _ strength = 4500 lul. Place on [umryictnd soil or crushed aggregate. 1D1f2"x17114"x12" ~~~~~~_ HEAW Dl1TY METER BOX ~ >•AISA~ PR[7DfI ~~T~: (F~r J14- xakr mc¢d w~w.r.[•re .en"..+,o ~ 05-2485 m ~ ,:;EACH vRa_uRFnnENr Division MEMORANDUM TO: Robert Parcher, City Clerk FROM: Gus Lopez, CPPO, Procurement Director DATE: August 6, 2009 SUBJECT: CONTRACT NO. 14-08!09 FOR THE PURCHASE AND DELIVERY OF POLYMER METER BOXES AND COVERS Attached please find the Contract Books pursuant to ITB No. 14-08109 for Mainline Supply Company. The attached Contracts are for the City Clerk's and the Mayors signature and execution. All four (4) Contracts have been executed by Mainline Supply Company. and they have agreed to all terms and conditions set forth in the contract. The City Attorney's Office has approved the form and language for contract execution. Please call Kenneth Patterson ext. 6615 when the contracts are fully executed and ready for pick-up. Thank you for your prompt attention to this matter. ~~, Gus Lopez, CPPO Procurement Director F aPURC1SALLlKENNETHtLETTERS'd 4-09-09 MainelineCityClerk.doc