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Home My WebLink AboutAmendment No. 4 STA Architectural Group,;oo(v ,J41/9� s -/o fo 6 AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES AGREEMENT00 BETWEEN 73 THE CITY OF MIAMI BEACH, FLORIDA_ ra 171 0r- ..n .J AND o �• R' STA ARCHITECTURAL GROUP, , (__•:- -;> c-) -1- 3 -o DATED MAY 10, 2006 -•<_2. on.c - m FOR THE PROVISION OF ADDITIONAL PROFESSIONAL SERVICEEai4 A1al AMOUNT NOT -TO -EXCEED $19,676, FOR THE 10TH STREET AUDIltiaIUAI'/ BEACH PATROL HEADQUARTERS PROJECT. A endment No 4 to the Agreement made and entered this 31s day of 6Iusf-, 2009, by and between the CITY OF MIAMI BEACH, a Municipal Corporation existing under the laws of the State of Honda (hereinafter referred to as CITY), having its principal offices at 1700 Convention Center Drive, Miami Beach, Honda 33139, and STA ARCHITECTURAL GROUP, INC , a Flonda corporation, having its offices at 3526 North Miami Avenue, Miami Florida, 33127 (hereinafter referred to as Consultant) RECITALS WHEREAS, pursuant to Request for Qualifications (RFQ) No 41-99/00, the Mayor and City Commission adopted Resolution No 2006-26194 on May 10, 2006, approving and authorizing the Mayor and City Clerk to execute an Agreement with the Consultant for Professional Architecture and Engineering Services for the 10°i Street Auditorium / Beach Patrol Headquarters Project (the Agreement); and WHEREAS, the Agreement provides for the detailed planning, design, permitting, bidding / award and construction administration services for the Project, and WHEREAS, the Agreement was executed for a not -to -exceed amount of $775,925; and WHEREAS, on November 20, 2008, the City approved Amendment No 1, to the Agreement, in the amount of S23,800, for the provision of a threshold inspector to conduct structural inspections, and augercast pile testing observations, and WHEREAS, on December 17, 2008, the City approved Amendment No. 2, to the Agreement, in the amount of S23,692 50, for design revisions associated with the expansion of the Ocean Drive sidewalk, Information Technology (IT) requirements and Value Engineering (VE) recommendations provided by the Construction Management at Risk Firm, and WHEREAS, on March 06, 2009, the City approved Amendment No 3, to the Agreement, in the amount of $23,445, for design revisions associated with Structural and Civil design plan revisions as a result of unforeseen conditions, DEP permit application fee reimbursement, and additional reimbursables allowance, and WHEREAS, the following Amendment No 4, is for Structural and Civil design plan revisions, DEP Partial Notice to Proceed, and additional allowance for threshold inspections, and WHEREAS, the aforestated work, as set forth in the following Amendment No 4, is for a not to exceed amount of $19,676 NOW. THEREFORE. the parties hereto, and in consideration of the mutual promises, covenants, agreements, terms, and conditions herein contained, and other good and valuable consideration, the respect and adequacy are hereby acknowledged, do agree as follows. 1 ABOVE RECITALS The above recitals are true and correct and are incorporated as a part of this Amendment No. 4 2. MODIFICATIONS The Agreement is amended to include and incorporate the additional work, as set forth in Schedule "A-4", attached hereto 3 9TAER PROVISION M other provisions of the Agreement, as amended, are unchanged 4 RATIFICATION. The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No. 4 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No 4, to be executed in their names by their duly authorized officials as of the date first set forth above ATTEST CITY OF MIAMI BEACH Alivt e City C erk Robert Parcher Qac BY—Ca—t ATTEST. CONSULTANT: STAAITECTUROUP, INC. Signature APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION Print Name / T / ��i��Print Name itle Date SCHEDULE A-4 1. SCOPE OF SERVICES Schedule "A" entitled, "Scope of Services`, is amended as follows ADD the following under Task 6 — ADDITIONAL SERVICES The CONSULTANT shall furnish additional services associated with the 10`" Street Auditorium / Beach Patrol Headquarters Project (Project) as noted below. Task 6.5 1 — Grade Beams Repair Evaluation The CONSULTANT shall provide structural review and repair evaluation due to unauthorized chipping of grade beams by contractor The City negotiated an additional service fee of S715 for this additional work Task 6.5.2 — Remedial Steel Base Plate Detail The CONSULTANT shall provide structural design and calculations of plate extension for the steel base plate at SE comer, not installed as required per contract documents The City negotiated an additional service fee of $830 for this additional work Task 6.5.3 — Structural Modifications to Existing Wood Joist Framing at Beach Patrol Building The CONSULTANT shall revise the structural drawings as required to incorporate the modification to the existing wood joist framing system at the Beach Patrol Budding The existing wood joists were in a decayed condition and required the installation of new members attached to the existing wood joists The City negotiated an additional service fee of $2,400 for this additional work Task 6.5.4 — Bollards Footing Design The CONSULTANT shall provide structural design and calculations for the removable bollards' footing, required by FPL for protection of the pad -mounted equipment The City negotiated an additional service fee of S985 for this additional work Task 6.5.5 — DEP Partial Notice to Proceed The CONSULTANT shall meet and coordinate with Florida Department of Environmental Protection (DEP) and Florida Fish and Wildlife Conservation Commission (FWC) as required to obtain a'Partial Notice to Proceed" The City negotiated an additional service fee of $458 for this additional work Task 6.5.6 — Backflow Preventers Relocation The CONSULTANT shall revise the Civil and Fire Protection drawings as required to relocate the backflow preventer outside of utilities enclosure, due to conflicts with AT&T cabinet The City negotiated an additional service fee of $2,103 for this additional work Task 6.5.7 — Footing at East Coral Rock Wall The CONSULTANT shall evaluate existing condition, and provide details for the design of a new footing for the existing coral rock wall due to unforeseen condition The City negotiated an additional service fee of $845 for this additional work. Task 6.5.8 — Threshold Inspections (Allowance) The CONSULTANT shall continue to provide Threshold Inspection Services, in accordance with Section 553.79 (5) of the Florida Statutes, and the City of Miami Beach Budding Department The City negotiated an additional service fee of $11,340 for this additional work 2. TIME OF COMPLETION The additional services contemplated by this Amendment No 4, are anticipated to be completed by September 2009. 3. PAYMENT AND COMPENSATION The total fee proposed for the scope of work pursuant to this Amendment No 4, shall be on a not -to -exceed basis, in the amount of 519,676 Compensation: • Original Agreement amount $775,925 • Amendment No 1 (Pile testing observation and review and threshold inspections) amount $23,800. • Amendment No 2 (Design revisions) amount $23,692.50. • Amendment No 3 (Design Revisions, DEP application fees reimbursement and additional allowance for reimbursables) amount $23,445. • Amendment No.4 (Design revisions and details, DEP Partial Notice to Proceed, and additional threshold inspections allowance) amount $19,676 • Revised Agreement amount total $866,538 50 F ICAPI13aIi\V1ETIS-10AUDBPHQ103-Contractual DocsISTA - Amendments\S-10AUDBPHQ-03b- Amendment No 4 doc Title Grade Beams Repair Evaluation Date. November 14, 2008 ADDITIONAL WORK AUTHORIZATION 10th Street Auditorium Miami Beach Scope of Services Proiected Fee hours rate fee ::.:;:i::::”7:r::::::::&::(cr,...<;::::7:1:::.*:,:.:.:7,%::•: -7.1:".):47.':'•11.x.4.0'"?.0.m..wr•nlyz-Mire.:.:.:31:...x•xvca • i;%;::is.:,:r::::: ;.;::•::.:$:•:::?:::::.y.::,::::!..:,.:::.sf-.....:::74..:. ::::::::::::::::::::::::::::::::: 7. 1 Structural evaluation Structural review and repair evaluation due to unauthorized chipping by the GC Principal 1 $ 175 $ 175 Architect /Engineer 2 S 100 $ 200 Technical Staff 4 $ 85 $ 340 Total Hours 7 715 • • 2 Site Visit Site visit meeting the GC on 10 16 08 Principal 0 $ 175 $ Architect /Engineer 0 $ 100 $ Technical Staff 0 $ 85 $ Total Hours #N.., • WirtalitEletelatar . :66 Notes 1 No work shall begin without customer authorization 2 Reimbursables are not included in this fee Total Amounts 7 $ SAM 8715 Mcgata..09.aear:WM.MeMa waraaValgara Authorization? Approval Date STA Architectural Group Title* Remedial Steel Base Plate Detail AnnITInNAI WORK AUTHORIZATION Date November 25, 2008 10th Street Auditorium Miami Beach Scope of Services hours 1 Structural Desfan & Calculations 2 Structural design and calculations of plate extension for the steel base plates, where the location of the plate was not installed on center with the steel column as noted on structural drawings Principal 1 Architect/Engineer 4 Technical Staff 3 Total Hours 8 kL'S''ii �1`�•'ch:::�:l��'t•E' ?li::�'�nttiS.::f%y.G•'/.: �)H•<'ii�. ,.N4:xi�'. Site Visit Projected Fee rate fee $ 175 $ 175 $ 100 $ 400 $ 85 $ 255 !�^' ,,�$�,/ 830 Principal 0 $ 175 $ Architect /Engineer 0 $ 100 5 Technical Staff 0 $ 85 $ - Total Hours 3-eraapanic�v:: .��a':.Gyy?2:Nf$_ Sa- nli 6 Notes 1 No work shall begin without customer authorization 2 Reimbursables are not included in this fee Total Amounts 8 $830 +✓y,� a' : t+y ..36 .i -•:�,✓, .S , � .�oY.i �W.�i :¢ % i.rr�'r �r� �%%• J t !. :�:i::!•%�:ft<:isiU.'':ii::�5,'4.�4i!•+5�::t�iMi�Y?3q?N%:Cr.G'.�.::IL..i�R:j:C'n•Jlp:Y54': F>. a;il�kA. ��i�k%'i.. .: Authorization / Approval Date STA Architectural Group /1� Page 1ort Vieira, Thais From. Vieira, Thais Sent. Monday, March 02, 2009 5 54 PM To. Paul Besse!! Cc. Gonzalez-Pola, Mario, Ofer Shtark Subject STA Add'I Services Attachments: AWA Steel base plate detail design 11-25-08 pdf, AWA Grade beams repair evaluation 11-14- 08 rev pdf Paul, Attached please find two Additional Services Requests submitted to the City, by STA Architectural Group, as a result of the following 1) Unauthorized chipping of grade beams (various locations), 2) Steel plate not installed per plans (at SE comer of Auditorium Building), Please submit a separate deductive change order, in the amount of $1,545 for the above. Should you have any questions, please don't hesitate to contact me Thanks, MIAMi6EACH Thais Violra, RA., Capital Protech Coardrnaror CAPITAL IMPROVEMENT PROJECTS OFFICE 1700 Convention Center Drive, Miami Beach FL 33139 Tel 305 -673 -7071 -ext 2702/ Fax 305-673-7073/ wiwf.mialwDeatb0.gov We am commit) ad fo providing excellent pubhc service and safety to all who ere work and play in our vibrant lespicai, historic community 07/06/2009 Title: Redesign Wood Joist Framing @ BP Date: November 17, 2008 Scope of Services hours 1 Structural design, drafting and calculations Design repair wood Joist framing system at second level and roof Providing details for attachment to existing structure Providing structural calculations as required by code AnDITIONAI WORK AUTHORIZATION 10th Street Auditorium Miami Beach Pnncipal 2 Architect /Engineer 12 Technical Staff 10 Total Hours. 24 glitit"PaaraMaSingiar :Sada 2 Site Visit Site visit meeting the GC on 10 16 D8 evaluating the condition WSSMOSSIS,23,: Pnncipal Architect /Engineer Technical Staff Total Hours - ,,,rAzgr Notes 1 No work shall begin without customer authorization 2 Reimbursables are not included in this fee Protected Fee rate fee $ 175 $ 350 $ 100 $ 1,200 $ 85 $ 850 2,400 0 S 175 $ 0 $ 100 $ 0 $ 85 $ Total Amounts 24 $2,400 ' .,.:::Mr-etzWanefiNacagaVate:MMISM-:EM11:::gt,:i tiMag:;5;filigtaNMEM:sa?":. Authorization) Approval STA Architectural Group Date Title: FP&L Bollards Footing Design ADDITIONAL WORK AUTHORIZATION 10th Street Auditorium Miami Beach Date: November 25, 2008 Scope of Services Projected Fee hours 1 Structural OPs;gn & Calculations Structural design and calculations to meet loads of bollards footing as per FP&L requirements and per FBC The footing was redesigned twice in order 10 simplify the construction and matenal cost saving 2 Site Visit rate fee Principal 1 $ 175 $ 175 Architect/Engineer 3 $ 100 $ 300 Technical Staff 6 $ 85 $ 510 Total Hours 10_ $ 985 -`y �'��`•==rel' �I i.�iC•� ... Principal 0 $ 175 $ Architect /Engineer 0 $ 100 $ Technical Staff 0 $ 85 $ Total Hours Notes 1 No work shall begin without customer authorization 2 Reimbursables are not included in this fee Total Amounts 10 Authorization ! Approval Date STA Architectural Group wito1 Title: DEP Partial Notice to Proceed ADDITIONAL WORK AUTHORIZATION 10th Street Auditorium Miami Beach Date: November 25, 2008 Scope of Services hours 1 Coordination for 'Partial Notice to Proceed' 2 Coastal Engineering coordination with DEP & FWC to allow for 'Partial Notice to Proceed' in order to submit to CMB for construction permit approval This act allows to begin construction on schedule (90 days extension) until FWC final approval is received Projected Fee rate fee Pnnapal 1 $ 175 $ 175 Architect /Engineer 8 $ 100 $ 800 Technical Staff 2 S 85 $ 170 Total Hours 11 $ 1,145 Site Visit Principal 0 $ 175 $ Architect/Engineer 0 $ 100 $ Technical Staff 0 $ 85 $ Total Hours $ Notes 1 No work shall begin without customer authorization 2. Reimbursables are not included in this fee Total Amounts 11 $1,145 Authorization / Approval Date STA Architectural Group cW1 a rmi r JRc2r t'mN� Title: BF Preventers Relocation Date: December 16, 2008 Scope of Services f ADDITIONAL WORK AUTHORIZATION 10th Street Auditorium Miami Beach f yr 21 iiiivi.alrr IN/ no f I .1; itl-t-1 (tfly n.eJ') 1J Projected Fee hours 1 Design & Drafting - Crvil (CSI) - Redesign and drafting of Water and fire lines to new backflow preventers location. Redesign new DDCV profile - Fire protection (KAMM) - redesign and drafting connection from the building outside to the new Backflow preventer location Coordination the PIV location Principal 1 Architect/Engineer 8 Technical Staff 11 5 Total Hours 20.5 2 Coordination Coordination of site plan b/w architectural site plan (STA), Civil plan (CSI) and fire protection plan (KAMM) Principal 0 Architect/Engineer 1 5 Technical Staff 0 Total Hours 1 5 Notes 1 No work shall begin without customer authonzation 2 Reimbursables are not included in this fee Total Amounts Authorization / Approval STA Architectural Group _.._..�. 22 Date rate fee _ • $ 175 $ 175 $ 100 $ 800 $ 85 $ 978 $ 1,953 $ 175 $ $ 100 $ 150 $ 85 $ - $ 150 $2,103 171/4-0 -mss :---"` Title: Footing @ East Coral Rock Wall Date: April 30, 2009 Scope of Services 11 Structural evaluation 2 Structural review and evaluation of existing condition hours ADDITIONAL- WORK AUTHORIZATION 10th Street Auditorium, Miami Beach Protected Fee rate fee Pnncipal 1 $ 175 $ Architect/Engineer 2 $ 100 $ Technical Staff 0 $ 85 $ Total Hours 3 $ Structural Design Structural design and calculation of new footing per FBC Pnncipal 0 $ 175 $ Architect/Engineer 3 $ 100 $ Technical Staff 2 $ 85 $ Total Hours 5 .r.=. r -_ .•- — ,;__moi-:.-= a. 5 ---.. -. Notes 1 No work shall begin without customer authorization 2 Reimbursables are not included in this fee Total Amounts 8 Authorization 1 Approval Date STA Architectural Group 175 200 375 300 170 $ 470 taf $845 o ULt1Nc PI4CT LE DRESIGN LLC 7850 NW 11466" Street, Suite 501, Miami Lakes, FL 33016 T. 305.512.5860 F. 305.512.5861 E-mail: optimussd@bellsouth.net February 16, 2009 - Revised STA Architectural Group Attn: Ofer Shtark 3526 North Miami Avenue Mjaml. Florida 33127 Tel: 305371.1811 Fax: 305571.1821 Re: 1001 street Auditorium - Threshold Inspection services Ofa, With des addiaonat senice we would like to address the Threshold inspection original agreement which was based on the estimated time for inspections requital to acconunodatc construction of the project. It clearly states in our ongmal proposal that "It IS tinder -Mewl than if dor to rirr,m,ennr.c t win l .hr 'thn.ivaA tg&. cyor control. the construction time of the stnicure Changes, censeaucndv. the Thradwld Spector time on the mph. and the above Estimated Cost of Services will be adjusted accordingly, 4e .h..,rn.b w«.r...'° .' •n.-a•h..'A r"<pector andjha Owner will nsonjhrr the accuracy of thesmatcd time and will take the necessary steps to make the adjustments." The estimated Cost of Service in the original agreement was 522.500.00 (Two Hundred Seven Thousand Nine Handled Dollars) and as of today Inas not been exceeded. However based on our records the remaining part of the esnmated original fee is $3,615.00 and will be exceeded basal on the remaining hems which need to be inspected. With this lens we are requesting your approval for additional estimated fcc to completed Threshold Inspection services for the 10'" Street Auditonum project. The remaining items to be inspected are miscellaneous CMU walls, ground Intl slab, concrete curbs, pads, ctc. at the Auditorium Building. joist repair and structural work in the Beach Panel building, planters and foundations outside the buildings. Billable time rs to consist of all time (regular and overtime hours) spent by the llneshold Inspector field representative, or representatives at the site, at the laboratory. at meetings outside the building site when theses are required, at the Building Department, all the time navel to and from the office to the construction site, and all time spent wrung reports. logs, sketches or documenting the construction work. Below is ow rough estimate of the additional fee required to complete Threshold Inspection a. Fsumated remaining time of construction dunng which time our threshold inspection services will be nettled Four (4) months. b Estimated average regular hours pa day' 5 hours. c. Estimated average overtime hours per day. 0 hours d Estimated total number of days: 20 days (5 days per month) c. Estimated total nusnher of regular hours: 100 hours f Esnmuted total number of overtime hours 0 hours g. Rates. Regular 175 00 oculi Oosome. $21Lt0 paSyr -r- cm- ----72.10 c T NS1 iNSIIIVAL G ENGINEERS SIGN LLC 7850 NW 146th Street, Suite 501, Miami Lakes, FL 33016 T. 305.512.5860 F. 305.512.5861 E-mail: optimussd@bellsouth.net bellsouth.net h Estimated Cost of Additional Service S7300 00 (Seven Thousand Five Hundred Dollars) Again, it must he understood that if due to circumstances beyond the Threshold Inspector control, the construction time of the structure changes, consequently, thc Threshold Inspector time on the job, and the above Esumaled Cost of Services will be adjusted accordingly As the work progresses. the Threshold Inspector and the Owner will monitor thc accuracy of the estimated time and will take the necessary steps to make the adjustments If the estimated additional fee is not used, the Owner will not be charged of the entire fee noted above Billable time is to consist of all time (regular and overtime hours) spent by thc Threshold Inspector field representative, or representatives at the site, at the laboratory, at meetings outside the budding site when dioses arc required, at the Building Department, all the tune travel to and from the office to the oonsuucuon site. and all time spent wriung reports. logs, sketches or documenting the construction work Reimbursable Expenses arc in addition to compcnsauon for the Threshold Inspector's services and Include expenses incurred by the Threshold Inspector and Threshold Inspector's employees and sub -consultants directly related to the Project, as idenufied in the following Clauses Transportation in connection with thc Project, authorized out-of-town travel and subsistence, and electronic communication, 2 Fees pard for securing approval of authonnes having junsdiction over thc Project, 3 Reproductions, photograph plots standard form documents, postage, handling and delivery of Insuuments of Service; 4 Expense ofprofessional Itabihty insurance dedicated exclusively to this Project or the expense of additional insurance coverage or limits requested by the Owner in excess of that normally tamed by the Threshold Inspector Any amount invoiced and past due more than (30) days from the date of thc tmroicc will be subject to a finance charge of l.5% per month. Int becomes necessary to recover any unpaid balance through a collection agency or legal proceedings, attorney's fees, court cost, etc., or any othcr additional cost used to collect the unpaid balance and interest, will be thc responsibility of the party or parties accepting this proposal Expense of copying, punting, CADD plotting, postage, courier and overnight deliveries and slopping, for the use of the Owner, other Consultants or the General Contractor during construcuon or during thc design process is not included as part of this fee and are considered to be Reimbursable expenses For Reimbursable expenses as defined above the Optimus Structural Design LLC shall be paid direct cost. Please sign and return the enclosed copy of this letter wttb your acknowledgment to this request and with your office authorization to proceed As always, we look forward to working with you in dais project and appreciate the opportunity to be of service to you. Sincerely, Optimus Structural Design LLC Accepted by. By. By Tanya Homleid, P E kror-tvuJil too,. • US STRUCTURAL DESIGN LLC Z)NSULTING ENGINEERS 7850 NW 1461k Street, Suite 501, Miami Lakes, FL 33016 T. 305.512.5860 F. 305.512.5861 E-mail: optimussd@bellsoutb.net bellsoutb.nct Rare 2, 2009 STA Architectural Croup Attn: Ofer Shtark 3526 Nath Miami Avenue Miami, Florida 33127 Tel 305 571.1811 Fax: 305.571.1821 Re: 10'a street Auditorium — Threshold Inspection services Ofa. With this additional senice we would like to address thc Threshold inspection original agreement which was based on thc estimated time for inspections required to accommodate amstntchon of the project. It clearly states in our ongunal proposal that "11 is understnnA 'hal .f As to r.m,an eanr.es hs.svrvt hr }rogdjavectOTeontrol. the construction tune of the %tincture chanes coliaaquenth hr a Threshold In, iect r time onjhcjob. and the ahnve F�,rmau•A f,.gi of Srrv.rrt• Will IleWhi.c•rel pran.dinnly A. thr sial nMOMC.O, the7hgjtnld ]nsro rctnr and the Owner will monitor the uccuracv of the estimated tune anti will takelhe maws sums to make the adiustmenrs."'Ilio estimated Cost of Service in the original agreement was 122.50.00 (Two Hundred Seven Thousand Nine Hundred Dollars), there has been additional approval estimated fee of 57,500.00 which has been almost used dunng the past several months of inspections It is our understandwg that we still have to inspect site structures at the East arta, such as planters. stars, de. With this letter we are requesting your approval for additional estimated fee to complete Threshold inspection services for thc 101h Street Auditonum project. The remaining items to be inspected are miscellaneous structures at the East. area Billable time is to consist of all tune (regular and overtime hours) spent by the Threshold Inspector field representative. or rgaesentatives at the site, at the laboratory, at mains. outside the building site when theses are required, at the Buildmg Department, all the time travel to and from the office to the construction site. and all tune spent wnung reports, logs, sketches or documenting the consuuction work. Below is our rough estimate of the additional foe require! to complete Threshold Inspection. a. Estimated remaining ume of constructure dunn which tune our threshold inspection services wnl! be needed. Ecu (41 months. b. Estimated avenge regular hours per day. 5 hours c. Estimated average overtime hours pct day. 0 hours d. Estimated wtal number of days 10 days (5 days ncr month Estimated total number of regular hours: 100 hours f. F.sunwted total number rel overtime hours 0 hours 8 Rotes: Regular $75.00 ncr hour Ovennne $9.Q 00 per hour US STRUCTURAL DESIGN LLC ONSULTING ENGINEERS 7850 NW 146`h Street, Suite 501, Miami Lakes, FL 33016 T. 305.512.5860 F. 305.512.5861 E-mail: optimussd®bellsouth.nct Estimated COM of Additional Service $7,500.00 (Seven Thousand Five Hundred Dollars) Again, it must be understood that if due to circumstances beyond the Threshold Inspector control, the constriction lime of the structure changes, consequently, the Threshold Inspector time on the,lob. and the alxn•e Estimated Cost of Services will be aidusted accordingly As the work progresses, thc Threshold Inspector and the Owner will monitor the accuracy of the cstimatud time and will take the necessary steps to mak thc adjustments. If the estimated additional kc is not used, the Owner will not be charged of the enure fcc notal above Billable time is to consist of all time (regular and overtime hours) spent by the Threshold Inspector field representative, or representatives at the sac. at the laboratory, at meetings outside the building site when theses arc required, at the Building Department all the time travel to and from the office so the construction sue, and all time spent wnang reports, logs. sketches or documenting the construction work. ReimburtsNe Expenses are lit addition to compensauon for the Threshold Inspeaofs cervices and uolude expenses incwrcd by the Threshold Inspector and Thrahokl Inspector's employees and sub•eonsultanti, directly related to the Project, as dentifici thc following Clauses: Transportation in connection with the Project authorized out-of-town travel and subsistence, and electronic communication: 2. Fees paid for sccunng approval of authonucs leaving jurisdiction over the Project; 3 Reproductions; photograph plots standard form documents. postage, handling and delivery of Instruments of Service, 4. Expense of professional liability insurance dedicated exclusively to this Project or the expense of additional insurance coverage or limits requested by the Owner m excess of that normally carried by the Threshokl Inspector. Any amount invoiced and past due morc than (301 days from the date nl'the invoice will be subject to a finance charge of 1 5% per month. If it becomes necessary to recover any unpaid balance through a colloauon agency or legal proceedings, attorney's foes, court cost. etc., or any other additional cost used to collect the unpaid balance and interest will be the responsibility of the party or panics accepting dus proposal Expense of copying, printing. CADD plotting. postage, courier and overnight delivtxnes and shipping, for the use of the Owner, other Consultants or thc General Contractor during construction or during the design promo a not included as part of this foc and am considered to be Reimbursable expenses. For Reimbursable expenses as defined above the Optimus Structural Design LLC shall he paid direct cosi_ Please sago and return the enclosed copy of this leder with :Awe- acknnwledpnent to this request and with your office nuthonxatuon to proceed As always. we look forward to workmg with you in this project and appreciate the opporumty to he of service o you Sincerely, Optimus Structural Design LIE By Tama Vomited. 1'.E Accepted by: By.