98-22965 RESO
RESOLUTION NO. 98-22965
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO EXERCISE
THE SECOND ONE-YEAR OPTION TO RENEW THE AGREEMENT WITH CENTRAL
PARKING SYSTEM OF FLORIDA, INC., FOR PROVIDING PARKING METER
COLLECTION SERVICES FOR THE CITY OF MIAMI BEACH PARKING SYSTEM;
SAID RENEWAL TERM COMMENCING ON DECEMBER 4, 1998, AND ENDING ON
DECEMBER 3, 1999.
WHEREAS, on October 15, 1996, the City issued Bid No. 18-96/97 for collection services
for parking meters; and
WHEREAS, bids were received from four major parking meter collection firms; and
WHEREAS, the Parking Department reviewed all responses to the bid and recommended
the contract be awarded to Central Parking System of Florida, Inc.; and
WHEREAS, on December 4, 1996, the Mayor and City Commission approved the award
of a one-year contract to Central Parking System of Florida, Inc., with renewal options for four (4)
additional one-year terms; and
WHEREAS, on December 4, 1997, the first one year renewal option was approved; and
WHEREAS, Central Parking System of Florida, Inc. has continued to perform parking meter
collection services at a satisfactory level and the Administration would therefore recommend that
the Mayor and City Commission herein approve the second one year renewal option, said option
commencing on December 4, 1998, and ending on December 3, 1999; and
WHEREAS, Central Parking System of Florida, Inc. is willing to provide
additional services at no additional cost.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein approve and authorize the Administration to exercise the second one-year
option to renew the Agreement with Central Parking System of Florida, Inc., for providing parking
meter collection services for the City of Miami Beach Parking System; said renewal term
commencing on December 4, 1998, and ending on December 3, 1999,
PASSED AND ADOPTED this 18th day of November, 1998.
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MAYOR
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APPROVED AS TO
FORM & LANGUAGE
P ~ & FOR EXECUTION
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ATTEST:
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CITY OF MIAMI BEACH
:ITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
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COMMISSION MEMORANDUM NO. .J ~ [-9 g
TO:
Mayor Neisen O. Kasdin and
Members of the City Co mission
DATE: November 18, 1998
FROM: Sergio Rodriguez
City Manager
SUBJECT: A RESOLUT ON OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
ADMINISTRATION TO EXERCISE THE SECOND ONE-YEAR OPTION
TO RENEW THE AGREEMENT WITH CENTRAL PARKING SYSTEMS
OF FLORIDA, INC. COMMENCING ON DECEMBER 4, 1998, FOR THE
PROVISION OF PARKING METER COLLECTION SERVICES FOR THE
CITY OF MIAMI BEACH PARKING SYSTEM.
RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funding is available from the Parking Department Off-Street Division, Account Number 480-0463-
000325 and is estimated at $180,000.00.
BACKGROUND:
On October 15, 1996, an Invitation to Bid was advertised for collection services for parking meters
owned by the City. The collection services included transporting all coins collected from the City
of Miami Beach's parking meters to any place within the City of Miami Beach deemed acceptable
to the Parking Director, for the purpose of counting, storing, depositing, or any combination thereof.
Collection Services are performed for approximately 9,200 parking meters. There are approximately
36,000 collections per month. Collections are made per a weekly schedule provided by the Parking
Department. The City has the right to increase or decrease these collections up to 25%,
The Parking Department reviewed all responses to the bid for meter collection services and
recommended Central Parking System of Florida, Inc, which operated over 50 facilities in Dade
County with a workforce in excess of 650 employees.
FUNDING APPROVED
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Manage,menl~nd B!Jigel
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ACENDAITEM C je rI
DATE~~
On December 4, 1996, the Mayor and City Commission of the City of Miami Beach. Florida
approved the award of a one-year contract to Central Parking System of Florida, Inc. with renewal
options for four additional one-year terms. On December 4, 1997 the initial one year renewal option
was approved.
ANAL YSIS:
Central Parking System of Florida, Inc. has performed well over the past two (2) years, The
transporting, and delivery of coins collected from parking meters has been accomplished in a
professional manner.
The Parking Department of the City of Miami Beach is currently engaged in the process of replacing
mechanical parking meters with electronic meters. The electronic meters will allow the Parking
Department the opportunity to better safeguard revenue. This will be accomplished through the use
of electronic locks and through the retrieval of data recorded in each parking meter. The
implementation of new electronic parking meters will require additional duties to be performed by
Central Parking System of Florida, Inc. The additional duties are as follows: (1) Retrieval of parking
meter revenue data by using a hand held computer, and (2) Unlocking the parking meter vault door,
by using an electronic key attached to a hand held computer. The coin collection contractor then
resumes normal collection duties of placing coin canisters into the collection device, effecting the
removal of the coins. Coin collection devices (boxes) are returned to the Parking Department for
the sorting, counting, bagging, and deposit of parking meter revenue.
Central Parking System of Florida, Inc. has agreed to perform the additional duties described above
[(1) and (2)] at no additional cost to the City of Miami Beach.
CONCLUSION:
Based on their performance in providing parking meter collection services for the City of Miami
Beach Parking System during the one-year agreement and the initial one-year renewal period, the
Administration recommends exercising the second of four (4)one-year renewal options with Central
Parking Systems of Florida, Inc.
SR/CMC!~
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