98-22966 RESO
RESOLUTION NO.
98-22966
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING, BY 5/7THS VOTE, A WAIVER OF
COMPETITIVE BIDDING, AND AUTHORIZING THE MAYER AND CITY
CLERK TO EXECUTE A MAINTENANCE AND SERVICE AGREEMENT TO
MAINTAIN THE CITY'S REVENUE CONTROL PARKING
EQUIPMENT/SOFTWARE; AUTHORIZING THE A WARD OF A PURCHASE
ORDER, IN THE AMOUNT OF $68,400, PER YEAR, FOR FIVE-YEARS, TO
ROYCE PARKING CONTROL SYSTEMS, INe., AS THE SOLE SOURCE
MAINTENANCE/SERVICE PROVIDER FOR FEDERAL APD EQUIPMENT.
WHEREAS, in accordance with Section. 2-367 (e) of the Miami Beach City Code, the
Mayor and City Commission, upon written recommendation of the City Manager, may, by
Resolution adopted by a five-sevenths vote, waive competitive bidding when such waiver is found
to be in the best interest of the City; and
WHEREAS, the City purchased Federal ADP Equipment from Royce Parking Control
Systems, Inc., with a three (3) year maintenance service agreement; and
WHEREAS, the existing three (3) year maintenance service agreement has expired; and
WHEREAS, Royce Parking Control System, Inc, is the sole source provider for Federal
APD equipment, and has agreed to a new five-year maintenance service agreement, and shall
provide the City with new NT software for all the facility computers that were originally supplied
by Royce; and
WHEREAS, additionally, the City has complied with the requirements for sole source
purchases pursuant to Section 2-367 (c) of the Miami Beach City Code,
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, That the Mayor and City
Commission herein authorize a waiver of competitive bidding, and authorize the Mayor and City
Clerk to execute a Maintenance and Service Agreement to maintain the City's Revenue Control
Parking Equipment/Software; further authorizing the award of a Purchase Order, in the amount of
$68,400, per year, for five-years, to Royce Parking Control Systems, Inc" as the sole source
maintenance service provider,
PASSED and ADOPTED this 18th day of November, 1998,
- r;/~
MAYOR
Jf:u (),t~
C TY CLERK
APPROVr:O "$ TO
FORM P ! '. ''''''U' ''''I:
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& FOR EXi\~L;d()N
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11/119/99 15'16
~ 497 579 159, FEDERAL APD
II I
.FEDERAL APD
Federal Signal COl'porLltion
November 9, 1998
Mr. Chuck Adam.<;
Assistant Parkins Director
City of Miami Beach
777 17th St.
Suite 200
Miami Beach Florida 33139
Rc; Service Outlets
Dear Chuck,
Confuming our telephone conversation regarding servicing dealers for Federul APD
equipment, due to the limited nature of our business, there is seldom more than one
dealer in any particular market. In the South Florida market, Federal ~PD has one dealer
that has met the requirements for technical training of service persoOIlel and is.the sole
source for service to your equipment. That dealer is Royoe Parkins Control Systems of
Hollywood., Florida. . . .
I hope this information helps you in receiving the servl<.:c required tbr your system.
Please call if you need cJa.rification. .
i1Lti:~-
H.B. Connors
Regional Manager
hbc
KIRKMAN COMMI:RCE CENTER, SUITE lIe
17'J KIRKMAN ROAD. ORl..ANOO. FLORIDA :)2$11 (..on 289-0731
Nov-02-ge Ol:SlP
PoOl
Ir FEDERAL APD
Federal Signal Corporation
42775 Nine Mile Road · Nevi. Michigan 48375 · Tel: (248) 374-9600 · Fax: (248) 374-9610
Manufacturer of Parking. Access and Revenue Control Systems
Fax
"
To: Mike Rath
From: Shawn K. Lovett
FlIX: (305) 67~7851
Pag_: 1
PIIone=
0IItAN November 2. 1998
Rie:
Royce ParKing
cc:
_u....nt
For R.v&.w
pt__ Comm.nt _ PI.... R.pIy
_ PI.... Recycle
Royce Parking Control Systems inc., HolI}'\MJod, FL is a Distributor of Federal APO
that handles the Southern region of Florida w,ich indudes the Miami area.
If you have any further questions contact me at (248) 374-9627
Sh8'Ml K Lovett
:11 Y HiI lb.1 (00 CO~I'/Ii~J IIO~J CIi~llli~ b)o<l'/1i ~11 'MII;j&ilCH. ,..1.OI'/I[:)iI :,nnl.l
Ilt~:'llel.I'lHElr1'l1 i3E:ael'l.!l.l:Ja
to
c;lTY OF MIAMI BEACH
COMMISSION MEMORANDUM NO. I b g - '1 g"
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
DATE: November 18, 1998
FROM: Sergio Rodriguez
City Manager
SUBJECT: A Resolution of t e Mayor and City Commission of the City of Miami Beach,
Florida, Authorizing, by 517ths Vote, a Waiver of Competitive Bidding, and
Authorizing the Mayor and City Clerk to Execute the Maintenance and Service
Agreement to Maintain the City's Revenue Control Parking
Equipment/Software; Authorizing the Award of a Purchase Order, in the
amount of $68,400, per year, for Five-Years, to Royce Parking Control Systems,
Inc., as the Sole Source Maintenance/Service Provider.
ADMINISTRA TION RECOMMENDATION
Approve the award.
BID AMOUNT AND FUNDING
$68,400
Funds are available from the Parking Administration Account Number
480.0463.000325
BACKGROUND
On March 15,1995, the Mayor and City Commission authorized the Administration to award Bid
No.35-94/95 (Commission Memo #209-95) in the amount of $849,403 to Royce Parking Control
Systems Inc., to provide for the furnishing and installation of a integrated parking management
system access control and revenue control equipment, for the 7th Street and Collins Garage, 17th
Street Garage, Preferred Parking Lot, and 17th Street Lot (east and west) including a three (3) year
maintenance agreement.
ANALYSIS
The City's three (3) year maintenance contract which was included in the original purchase of
equipment has expired. While it is normal for the contract to increase year to year as the equipment
ages, Royce Parking Control System, Inc. the sole source provider for Federal APD Equipment will
sign a five-year service agreement and provide the City with new NT software for all the facility
computers that were originally supplied by Royce.
PROVED
AGENDA ITEM C J])
DATE~9 g
November 18, 1998
Page Two
CONCLUSION
The City Commission should waive the formal bid process and approve award of a purchase order
in the amount of $68,400, per year, for five (5) years. to Royce Parking Control System, Inc., the
sole source for provider for Federal APD Equipment.
~jJJ. M N~ )(1-)r
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