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2009-27190 ResoRESOLUTION NO. 2009-27190 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND OFFICIALLY ADOPTING THE REVISED MASTER PLAN FOR THE FLAMINGO PARK PROJECT (PROJECT). WHEREAS, Wolfberg Alvarez and Partners (WA) was retained to prepare a Master Plan for the Flamingo Park facility on March 27, 2008; and WHEREAS, also included as a component of the Master Plan was the development of a new Tennis Center and Courts; and WHEREAS, the Master Plan recommended demolition of the existing Flamingo Park Tennis Center and construction of a new 5,000 SF Tennis Center among other capital improvements to the Park infrastructure; and WHEREAS, on August 6, 2008, the Consultant conducted a community design charrette, wherein five (5) design options (A, B, C, D, & E) for the Flamingo Park Master Plan were presented; and WHEREAS, input from the community was obtained and WA developed an additional two (2) Master Plan options (F & G), and subsequently presented all seven (7) options during the November 6, 2008 Community Design Workshop (CDW); and WHEREAS, as a result of presentations to the Finance and Citywide Projects Committee (FCPC) on February 11, March 10, and April 14, 2009, an additional five (5) Master Plan design options (H, I, J, K, and L); and WHEREAS, at the June 25, meeting, FCPC meeting, the Committee recommended that a number of modifications be made to the Master Plan design Option "L"; and WHEREAS, the above modifications have been incorporated in the current revised Draft Master Plan Option L, a copy of which is attached (see Attachment 1); and WHEREAS, a meeting with representatives of the Miami Beach Tennis Player's Association was held on May 12, 2009, to discuss the proposed improvements to the Flamingo Park Tennis Center; and WHEREAS, CIP staff met with the residents abutting the Park's north property line on July 30, 2009 to discuss the scope elements of the Master Plan that may have impacts; and WHEREAS, based on input from these residents, the Master Plan Option L will be modified to remove the existing Australian pines along the north property line and replace them with other species to be approved by the residents, and eliminate the pedestrian walkway along the north property line; and WHEREAS, the Flamingo Park scope of work has also been expanded to include the construction of five (5) new hard tennis courts at Polo Park, to replace the four (4) existing courts; and 2009-27190 WHEREAS, there appears to be sufficient funding to accommodate expenses associated with construction of the five (5) hard courts at Polo Park. NOW, THEREFORE, BE IT RESOLVED BY TH Y MAYOR AND CITY COMMISSION rove and CITY OF MIAMI BEACH, FLORIDA, that the Ma or and Cit Commission hereb app officially adopt the revised Master Plan for the Flamingo Park Project. PASSED AND ADOPTED THIS 9th DAY OF September 2009. ATTEST: w~ . Robert Parcher, City Clerk Matti Herrera Bower, Mayor T:\p,GENDA\2009\September 9\Regular\Flamingo Park Master Plan Approval - RESO 2009-08-09.doc APPROVED AS TO FORM & LANGUAGE FO EXECUTION if tome Date ' COMMISSION ITEM SUMMARY Condensed Title: A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Approving and Officially Adopting the Revised Master Plan for the Flamingo Park Project (Project), and Authorizing the Administration to proceed with the Design and Construction of the Project. Ke Intended Outcome Su orted: To Ensure Well-Desi ned Quali Ca ital Projects. Issue: Shall the Commission Ado t the Resolution? Item Summa /Recommendation: Wolfberg Alvarez and Partners (WA) was retained to prepare a Master Plan for the Flamingo Park facility on March 27, 2008. Also included as a component of the Master Plan, was the development of a new Tennis Center and Courts which was previously presented to the Historic Preservation Board (HPB) on two occasions and approved on November 12, 2008. The Master Plan recommended demolition of the existing Flamingo Park Tennis Center and construction of a new 5,000 SF Tennis Center among other capital improvements to the Park infrastructure. On August 6, 2008, the Consultant conducted a community design charrette, wherein five (5) design options (A, B, C, D, & E) for the Flamingo Park Master Plan were presented. Input from the community was obtained and the Consultant developed an additional two (2) Master Plan options (F & G), and subsequently presented all seven (7) options during the November 6, 2008 Community Design Workshop (CDW). Presentations to the FCW PC were made on February 11, March 10, and April 14, and June 25, 2009. An additional five (5) master plan design options (H, I, J, K, and L) were developed and are summarized below. Option L includes a total of 17 tennis courts (12 clay and 5 hard courts). At the June 25, 2009, FCWPC meeting, WA presented Master Plan Option L, which addressed overall master plan design suggestions, such as Tennis Center/Court design modifications. Consequently, staff was asked to proceed with the following modifications to Master Plan Option L: incorporate the shade kiosks and bump out the fence line (Approx. 3 feet), if necessary, but do not remove tennis courts to include the shade structures; incorporate a practice wall on the south side of the tennis center; explore including a skate park/plaza between the basketball courts and the handball courts; include a 6-foot fence at the soccer field on the north side of the park; and have an enclosed room integrated / adjacent to the tennis center pro shop. CIP staff met with the residents abutting the Park's north property line on July 30, 2009 to discuss the scope elements of the Master Plan that may have impacts (sports lighting overspill, pedestrian walkway from Michigan to Meridian Avenue, and landscaping) on their properties. Based on input from the residents, the Master Plan Option L will reflect these additional modifications: remove the existing Australian pines along the north property line and replace with other species to be approved by the residents; and eliminate the pedestrian walkway along the north property line. The Flamingo Park scope of work has also been expanded to include the construction of five new hard tennis courts, at Polo Park, to replace the four (4) existing courts. The current WA conceptual budget estimate presents order of magnitude construction costs for the various Master Plan options that range from $9.5 million (Option L) to $10.5 million (Option A). The Tennis Center building cost, including a covered exterior area for spectators, and a proportionate share of adjacent walkways and landscaped areas, is approximated at $2.4 million. The construction of the 17 clay tennis courts, and a practice wall/court, including ancillary enhancements and a drainage system, is estimated at $2.16 million. The combined budget estimate for the Tennis Center and Courts, excluding the five new courts at Polo Park, is $4.56 million. Based on the WA conceptual budget estimate for Option L, there appears to be sufficient funding to accommodate expenses associated with construction of the five courts at Polo Park or at the Par 3 Golf Course. THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION. Adviso Board Recommendation: Finance and Citywide Projects Committee directed staff to proceed with Option L to include modifications as noted at its June 25, 2009 meeting and proceed to present revised Master Plan for approval at the September 9, 2009, Cit Commission Meetin . Financial Information: Source of Amount Account Funds: 1 OBPI Total Financial Impact Summary: City Clerk's Office Le~lislative Trackino: Sign-Offs• De artmen cto Assista ana er Ci Man CC T JMG i :wc~trvuA~uua~september us~KeguianFiamingo Park Master'Rlan Approval - Summary.08-26-09.doc ( / ~, A ~ ~ ~~~ ~ /IGEPIDA~ ~ _ -O m MIAMIBEACH City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager ~. ,\ \ DATE: September 9, 2009 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND OFFICIALLY ADOPTING THE REVISED MASTER PLAN FOR THE FLAMINGO PARK PROJECT (PROJECT) ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS Wolfberg Alvarez and Partners (WA) was retained to prepare a Master Plan for the Flamingo Park facility on March 27, 2008. Also included as a component of the Master Plan, was the development of a new Tennis Center and Courts which were previously presented to the Historic Preservation Board (HPB) on two occasions and approved on November 12, 2008. The Master Plan recommended demolition of the existing Flamingo Park Tennis Center and construction of a new 5,000 SF Tennis Center among other capital improvements to the Park infrastructure. The existing Flamingo Park Tennis Center currently has a total of 17 tennis courts, all of them clay courts. Background On August 6, 2008, the Consultant conducted a community design charrette, wherein five (5) design options (A, B, C, D, & E) for the Flamingo Park Master Plan were presented. Input from the community was obtained and the Consultant developed an additional two (2) Master Plan options (F & G), and subsequently presented all seven (7) options during the November 6, 2008 Community Design Workshop (CDW). These subsequent Master Plan Options presented the following concepts: Option F - Reflects a plan without the Property Management Facility. Includes 18 tennis courts (13 clay courts and 5 hard courts). Option G - Reflects a plan with the Property Management Facility remaining in its current location. Includes 18 tennis courts (13 clay courts and 5 hard courts). Presentations to the FCWPC were made on February 11, March 10, April 14, and June 25, 2009. An additional five (5) master plan design options (H, I, J, K, and L) were developed and are summarized below: Option H - Reflects a plan with minor renovations to the existing Tennis Center building with 17 tennis courts in total (12 clay courts and 5 hard courts). The reduction in one (1) court is due to the current location of the existing tennis center building. Commission Memorandum -Flamingo Park Draft Master Plan September 9, 2009 Page 2 of 4 Option I - Reflects a plan with a new 4,970 square-foot Tennis Center building not aligned with the Pool building, and 18 tennis courts in total (13 clay courts and 5 hard courts). Option J - Reflects a plan with all the features of Master Plan Option I, with the exception of a new smaller 4,232 square-foot Tennis Center building not aligned with the Pool building and with 17 tennis courts in total (12 clay and 5 hard courts). Aligning the Tennis Center building with the Pool building resulted in the reduction of one tennis court. During the February 11, 2009, FCWPC meeting, WA presented a condensed version ofthe Flamingo Park "Draft" Master Plan with emphasis on the proposed Tennis Center and Courts. The Committee directed the Administration to present the Draft Master Plan, with certain minor modifications to this option at its next FCWPC meeting to be held on March 10, 2009. Following the action taken by the FCWPC, at the February 25, 2009 Commission meeting, the Public Hearing for demolition of the Flamingo Park Tennis Center and Courts was opened and continued to the March 18, 2009 Commission meeting, where it was administratively withdrawn. A summary of the alternatives as recommended by the FCWPC included the following: Conduct an analysis of the existing conditions at the Tennis Center building and develop an estimate of probable cost for the required minimal improvements; in lieu of all new construction. ^ Study the impact of shifting the proposed Tennis Center building footprint to the north. ^ Evaluate possible reduction in Tennis Center layout/program, in an effort to reduce the building footprint and subsequent construction costs. At the April 14, 2009, FCWPC meeting, WA presented Master Plan Option K, which addressed overall master plan design suggestions, such as Tennis Center/Court design modifications, which are summarized below: ^ Shift the new, smaller 4,232 square-foot Tennis Center to the north so that it is centered with the Pool building entrance, and add an enhanced rotunda plaza entry between both buildings. ^ Explore the possibility of moving the existing bathroom facility on the north side, near the soccer field, closer to the north-south axis of the park, or just north of the handball courts. The existing bathroom facility is to be demolished and rebuilt to include a Park office of approximately 200 square feet. ^ Analyze the options for perimeter fencing, as far as type and cost of fencing that may be used and where it will be located. ^ Define a possible use for the Lodge House to accommodate a community space. ^ Examine the possibility of including a skate park or plaza west of the pedestrian spine and north of the basketball and handball courts. Another Option was developed by WA referred to as Option K which incorporated the comments received from the Committee members. This Option K is described below: Option K - Reflects a plan with a new bike path along Michigan Avenue, renovated existing softball field restrooms, new northern walkway from north parking lot to Meridian Avenue, a new community garden, and also includes the new smaller, 4,232 square-foot Tennis Center building, and 18 tennis courts in total (13 clay and 5 hard courts). Commission Memorandum -Flamingo Park Draft Master Plan September 9, 2009 Page 3 of 4 Consequently, staff was asked to proceed with the following modifications to Master Plan Option K, which resulted in the presentation of the following Option L: Option L - Reflects a plan with a new smaller 4,232 square-foot Tennis Center facility aligned with the Pool building; an enhanced rotunda plaza along the Park's north-south axis; a new restroom building with a Park office component centrally located within the area of the softball fields and handball courts. Option L includes a total of 17 tennis courts (12 clay and 5 hard courts). This Option also explores the potential future usages for the Lodge House building, and the impact of placing shade kiosks between the courts. Current Option L Status At the June 25, 2009, FCWPC meeting, WA presented Master Plan Option L, which addressed overall master plan design suggestions, such as Tennis Center/Court design modifications. Consequently, staff was asked to proceed with the following modifications to Master Plan Option L: ^ Incorporate the shade kiosks and bump out the fence line (approximately 3 feet), if necessary, but do not remove tennis courts to include the shade structures ^ Incorporate a practice wall on the south side of the tennis center ^ Explore including a skate park/plaza between the basketball courts and the handball courts ^ Include a 6-foot fence at the soccer field on the north side of the park ^ Have an enclosed room integrated / adjacent to the tennis center pro shop The above modifications have been incorporated in the current Draft Master Plan Option L, a copy of which is enclosed in the attached Attachment 1. WA will present this option; along with the corresponding budget estimate for each of the Master Plan scope elements (see Attachment 2). In addition to the various planning meetings and the Community Design Workshop held to date, a meeting with representatives of the Miami Beach Tennis Player's Association (MBTPA) was held on May 12, 2009, to discuss the proposed improvements to the Flamingo Park Tennis Center (see Attachment 3). In addition, CIP staff metwiththe residents abutting the Park's north property line on July 30, 2009 to discuss the scope elements of the Master Plan that may have impacts (sports lighting overspill, pedestrian walkway from Michigan to Meridian Avenue, and landscaping) on their properties. It was explained to the residents that the new sports lighting package will include fixtures that provide shields to minimize light overspill into the neighborhood. Based on input from the residents, the Master Plan Option L will reflect these additional modifications: ^ Remove the existing Australian Pines along the north property line and replace with other species to be approved by the residents ^ Eliminate the pedestrian walkway along the north property line The Flamingo Park scope of work has also been expanded to include the construction of five (5) new hard tennis courts, at Polo Park, to replace the four (4) existing courts or alternatively at the Par 3 Golf Course. Staff is currently negotiating the additional Commission Memorandum -Flamingo Park Draft Master Plan September 9, 2009 Page 4 of 4 not currently in the consultant's Agreement. The current capital budget for construction for Flamingo Park is reflected in the table below. A more detailed itemization is provided in Attachment 4. Ca ital Bud et Amount Previous) a ro riated construction funds $ 4,985,264 Re nested FY 2009-2010 construction funds $ 5,447,327 Total: $ 10,432,591 The current WA conceptual budget estimate presents order of magnitude construction costs for the various Master Plan options that range from $9.5 (Option L) to $10.5 million (Option A). The Tennis Center building cost, including a covered exterior area for spectators, and a proportionate share of adjacent walkways and landscaped areas, is approximated at $2.4 million. The construction of the 17 clay tennis courts, and a practice wall/court, including ancillary enhancements and a drainage system, is estimated at $2.16 million. The combined budget estimate for the Tennis Center and Courts, excluding the five new courts at Polo Park, is $4.56 million. This budget estimate does not include the design and construction costs for the development of the five (5) hard tennis courts to be built at Polo Park. Based on the WA conceptual budget estimate for Option L, there appears to be sufficient funding to accommodate expenses associated with construction of the five (5) hard courts at Polo Park. The Administration seeks approval of the revised "Draft" Master Plan Option L, as well as approval to proceed with the with the phased construction of the proposed Tennis Center and Courts. CONCLUSION It is recommended that a Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving and officially adopting the revised Master Plan for the Flamingo Park Project be approved. Attachment 1: Flamingo Park "Draft" Master Plan Option "L" Attachment 2: Flamingo Park Conceptual Budget Estimate by Option Attachment 3: Minutes of May 12, 2009, and June 25, 2009, FCWPC meetings Attachment 4: Proposed Fiscal Year 2009-2010 Capital Budget Request JMG\TH\ C~MGP T:\AGENDA\2009\September 9\Regular\Flamingo Park Master Plan Approval -MEMO- 08-26-2009.doc ~4lT~c~villE'ivT .1. FLAMINGO PARK - MASTER PLAN D~~~Dy N~ ~~ PROPOSED NEYGHBDRHDOD CAPITAL IMPROVEMENTS PROGRAM a ~~ ~ i ~ ~~` ' a __ _ __~ L __, ~ ~ . -; I I I ~ ,_ ~~, , w~ - I' _ ~ ~, - --~r -- - - - I ~~ ~ ~. , ~ , ~.. ... , ^_ _ ~_ _ - -~' REMOVE AUSTRAUAN PINES RENOVATED EXISTING BASEBALL STADIUM BUILDING • ' ' ~_~ l -„-: I § 1 .. ~ 1~7+iflll~f.,., .-.: f ; ~__~ ~ :: _ ~. n ` ~~ T - NEW HANDBALL COTS (7)- _ ". ~, _ _ ~ ~,~: ; RENOVATED EXISTING JOE RUBIN BUILDING- ~ ri }::~ - r zNEW PERIMETER EXPANDED EXISTING DOG PARK - - . .~ ~ ~ ,' ESTATE FENDING -.NEW RESTROOM BUILDING WITH OFFICE;COMPONENT. - ° ~ ~~ " ~`~ ~ - ~ ` _ ~ OPOSED SKATEBOARD PARK. dt _ i NEW COMMUNITY ~4RDEN W WATER FEATURE ~x" ~ AT PARK'$ CENTER E NE_W PEDESTRIAN,VVALKWAY r.: "" , a ° "' I ~ - ~ ~ ` ~ ~ ~ -~ ~ ~~" NEW PEDESTRIAN WALKWAY - - .. , '-" ~ NEW ENTRY FEATURES y .NEW ENTRY FEATURES REES ALONG ALL PEDESTRIAN PROMENADES " '' NEWSHADE T ~` _ -~ _ ~-. 1 ~ ~ - iii RESTORED HISTORIC:aOiDGE_BUILDING ~ - NEW SITE FURNISHINGS, fl ...._ ~ _ ': + _~ ~ _ `+1*- UPGRADE LIGHTING, ^------ i ~ I .~ ; t~~ I ~~tr f;'~ SECURITY ANDSIGNAGE ~~ -1 ~"' ~ L NEW PEDESTRIAN PATHWAY _,.,_ UILDING __ - •, II ~ NEWBQ ND,_GIRISCLU e - _ _ -~ , """ NEW TENNIS CENTER ------ - =NEW ARTIFI lY RF RFA E! 12TH STREET ~~ - ~ ~ _ ~, _ _ N I5T1 FIEND ~ ~ e ~' -~ . ~ ~ /~ ~„* ~ ~ ~ ? 1~7 NEW HYDRO COURTS _ _ ~ i RENOVATED EXISTING ' z~.y~ ~ ~-- - - ~ k RUNNING TRACK SURFACE: • ~'k~ ~ " - { rr '` L ~ ' y ~~ i o i ~ ~'~ ~~ ~~1 " ~ - ~ - NEW'PRACTICE WALL- EMOVE AUSTRALIAN PIN - - -- ' -- - -- -- -:~- 3 iTH3TREET RENOVATED EXISTING ~ NEW BIKE PATH N~Y,FEATIJRES~ - 1_ __ ~ { . , , - I ____ I ' C©NCESSION BUILDING ~ ~ ~ ~ •_I 3 ~ ~ ; ~ { ~ _. ~3 ,~ ~, ~ ~~ ~. ~ I ~ ~ 3 e ,. ,.~., " . _. YOUR COMMENTS ARE WELCOME! I ~ ::I~~ ,.~h~ _ ; J .~rrecyME~vr Z , a~ Z FLAMINGO PARK - CONCEPTUAL BUDGET ESTIMATE April 25, 2009 TibPh- PRELIMINARY MASTER PLANS I K L sxaoE eooTes anoo¢o courts (LESS COURTS) 1 '.UpgradeBOZ4ffice(ih'8aseballField) * Accessibility upgrades, patch stucco/repaint, new lighting $40,000 $40,000 $40,000 $40,000 $40,000 2 RenovateRestrooms(inSaseballField).. * Accessibility upgrades, new plumbing fixtures, new finishes, patch stucco/repaint, $65,000 $65,000 $65,000 ,$65,000 $65,000 new lighting 3 - Upgraded Baseball'Field * Augment field lighting, New batting cages, install new storm drainage in batting cages $125,000 $125,000 $125,000 $125,000 $125,000 area ' Replace existing asphalt with landscaping around stadium seating $7,500 $7,500 $7,500 $7,500 $7,500 * Accessibility upgrades for stadium seating $25,000 $25,000 $25,000 $25,000 $25,000 4 Upgraded DogPark * Upgrade fencing, re-sod, add convenience seating, introduce exercise equipment for $18,000 $18,000 $18,000 $18,000 $18,000 dogs ' Relocation of Existing Dog Park 5 Renovateloe Rubin Handball Courts * Replace entry door/hardware, remove chain link fence, replace lighting, patch and $45,000 $45,000 $45,000 $45,000 $45,000 paint, replace observation platform temporary roof with an awning 6 "New.HandballGourts * Demolish Robert Haas handball courts building. $25,000 $25,000 $25,000 $25,000 $25,000 ' Construct (5 or 7) new outdoor handball courts with lighting. Approx. $17,500 each. $122,500 $122,500 $122,500 $122,500 $122,500 7 - MaintenanceFacflity * Demolish shop in itr entirety $20,000 $20,000 $20,000 $20,000 $20,000 8 ' --MaintenanceFacility - * Demolish shop and ancillary areas in its entirety $30,000 $30,000 $30,000 $30,000 $30,000 ' Reconstitute area & landscaping $25,000 $25,000 $25,000 $25,000 $25,000 * New Maintenance Facility (allowance for 3,000sf @ $225.00/sf) 9 - New.Basketbalf[ourts * Construct (2) new outdoor basketball courts with lighting $0 $0 $0 $0 $0 30 - New Entrances and Enhanced Pedestrian Ways * Provide new entry features located at Jefferson and 11th Street, at Meridian and $60,000 $60,000 $60,000 $60,000 $60,000 13th Street, and at Michigan and 13th Street ' Enhance pedestrian walkways with augmented landscaping, seating and site $65,000 $65,000 $65,000 $65,000 $65,000 furniture * New concrete pathways, east west axis in northern quadrant $18,000 $18,000 $18,000 $18,000 $15,000 * New concrete pathways in northern extension $0 $18,000 $18,000 $18,000 $15,000 Paved plaza infront of tennis center and pool building $20,000 $20,000 $20,000 11 New RestroomlBuildin * ConstruM a new stand-alone restroom facility located at approximately 13th Street $180,000 $0 $120,000 $120,000 $120,000 and Michigan Avenue * Restroom building with plaza 12 Lodge Renovation - * Miscellaneous interior lodge renovations (allowance) $125,000 $125,000 $125,000 $125,000 $125,000 Prepared f?y 1Nu'fY--~~-erg Aivare~ and Par Ure: < Fage 1 of 7 z .,~ 2 FLAMINGO PARK - CONCEPTUAL BUDGET ESTIMATE April 25, 2009 .yp~~{)P.;; PRELIMINARY.MASTER PLANS I K L sxnoE aoorxs 311DDED COURTS (LESS COURTS) 13 ' Football Field • Reconfigure track and install new surface at track. $175,000 $175,000 $175,000 $175,000 $175,000 * New Artificial Grass Surface excluding drainage (allowance). $800,000 $800,000 $800,000 $800,000 $800,000 ' Upgrade restrooms, concession and box office with accessibility upgrades, patch $125,000 $125,000 $125,000 $125,000 $125,000 stucco/repaint, new lighting, new plumbing fixtures and new interior finishes ' Press Box Renovations, new roof, removal of roof top observation deck, window and $80,000 $80,000 $80,000 $80,000 $80,000 door replacements, new interior finishes, interior lighting, casework, wall A/C unit. * Upgrade field lighting $125,000 $125,000 $125,000 $125,000 $125,000 ' Renovate interior of Neham football field house to accommodate office space $25,000 $25,000 $25,000 $25,000 $25,000 14. Tennis.Center * New Tennis Pavilion Building $2,710,000 $0 $0 $0 $0 " New (13) hydro grid tennis courts and (5) hard courts and ancillary enhancements $2,250,000 $2,250,000 $0 $0 $0 • New (12) hydro grid tennis courts and (5) hard courts and ancillary enhancements $0 $0 $2,165,000 * New (16) hydro grid tennis courts and (5) hard courts and ancillary enhancements $0 $0 $0 $2,505,000 " New (9) hydro grid tennis courts and (4) hard courts and ancillary enhancements $1,740,000 $0 • Renovate Existing Tennis Pavilion Building $0 $0 $0 $0 $0 • New Smaller Tennis Pavilion $2,403,475 $2,403,475 $2,403,475 $2,403,475 * Shade Booth $0 $0 $33,000 i& New Park Center Water feature " Construct a new interactive water feature located in the center of the park, seating, $200,000 $200,000 $200,000 $200,000 $200,000 hardscape furniture, landscaping upgrades 16 DemolitionofFriendshiptomerand5huffle000rts * Demolish Friendship Corner building and shufFle courts and landscape the area $20,000 $20,000 $20,000 $20,000 $20,000 17I " .Renovate. Softball Fieki'.Bathrooms " Accessibility upgrades and miscellaneous improvements to this building $35,000 $35,000 $0 $0 $0 18' Park WideJmprovements * Enhance park lighting (sports lighting upgrades are included elsewhere) - $500,000 $500,000 $500,000 $500,000 $500,000 • New signage package including monumental signage $70,000 $70,000 $70,000 $70,000 $70,000 • Irrigation Improvements, (11 acreas) $475,000 $475,000 $475,000 $475,000 $475,000 * New perimeter state fencing and removal of existing chain link fences (6,000+/- lin $650,000 $650,000 $650,000 $650,000 $650,000 * Upgraded landscaping (allowance) $500,000 $500,000 $500,000 $500,000 $500,000 39 New TeenageActivity Area * Allowance, (Scope Undefined) $225,000 $0 $225,000 $225,000 $225,000 20 New Internal Parldng Lat - * +/- 100 parking spaces $0 $0 $0 $0 $0 21 'Community Garden • Trellis $15,000 $15,000 $15,000 $15,000 * Hardscape $5,000 $5,000 $5,000 $5,000 * Bird Bath $2,500 $2,500 $2,500 $2,500 * Sidewalks $15,000 $15,000 $15,000 $15,000 22 Bike Path on MichigartAvenue * Sidewalks/Teen Plaza $18,000 $18,000 $18,000 $18,000 Totals: $9,961,000 $9,322,975 $9,567,975 $9,175,975 $9,907,975 ?rel?ared by Wuifc~ar~; Aivarc~ and Parma!' Fage 2 n{ 2 ATTAC,yMENj ~ a~ Date of Meeting: May 72, 2009 Location of meeting: 2'I ~ Street Recreation Center In attendance: (see attached) Ps;'66 1a~.2 Discussion items/recommendations: 9 . Construction Plan -Tennis Center building Renderings of the initial option for the tennis center and tennis courts (with the tennis center rebuilt where currently [orated), as well as the revised option for the tennis center and tennis courts (tennis center shifted further north in the tennis complex footprint) was distributed to all those present. a. Preference was expressed to maximize the square footage of the tennis center as close to the square footage of the original proposed plan, but in the new location b. Expressed a preference to keep the multi-purpose room space and inves#igate whether bathrooms could be Located in/near the multi-purpose space c. Consensus from group was that if adding space back to the plan resulted in losing a tennis court, that the preference would be to keep the tennis court and not increase size d. Provide as much covered terrace area as possible Staff wil! look at the proposed second tennis center building option to identify additional space that may be added to the tennis center building, and provide those options, as well as cost, at the next Commission Committee meeting on this subject. 2. Construction Plan -Tennis Center courts Those present offered suggestions on proposed amenities in the tennis court area. These included: a. Don't add tables within alleys; instead, place benches under a shade structure between courts (every other court} and provide a drinking water source. This option improves safety as the players can watch over their personal items, as compared to leaving them in the alleys outside of the fence b. Place small bleachers with a canopy on either end of the rows of courts (west or east ends) to allow spectators within the court line-of-vision C1P staff indicated that most of these requests could be accommodated. They will provide cost estimates associated with the proposed changes/additions. 3. Construction Schedule This discussion centered around the current schedule and the impact of construction activities on the use of the tennis courts. Commentslsuggestions/questions on this issue included: a. Whether the city has developed a phased plan for construction that could allow some courts #o remain available b. Can the City put temporary trailer(s) to serve as a tennis center and build 10 courts at a time C1P staff explained that there are costs and design implications assoaated with phasing the construction activities, and advised that those cost estimates will be provided at the next Finance Citywide Projects Committee meeting. PAGE Hof ~ Page 2 of 2 Flamingo Park Tennis Center Input Meeting 4. Hard courts vs. clay courts (Hydro courts) This issue consumed the majority of the discussion, with all of those present expressing a preference for aA of the tennis courts to be clay hydro-courts. Comments/suggestions on this issue included: a. Majority of tennis players want clay courts b. Only Miami Beach High School uses hard courts; eliminate the hard courts and let the High School find another place to play. c. Add five hard courts in the green space north of the current tennis center complex footprint for the high school to use, and leave the other 77 courts in the existing tennis center complex as clay hydro courts. Option (c) above would result in reduang the open green space. it was explained to those present that this would require additional reviews by the Historic Preservation Board, as they have already approved the existing foot print. However, staff was asked to prepare cost estimates for this recommendation. 5. Other suggestions/ recommendations The foAowing additional comments were made for consideration: a. Prioritize funding to Tennis Courts over other proposed capital improvements expenditures for the Park b. Look at other potential locations for practice wall c. Ensure that there are bike racks at or near the tennis center complex d. Look at Polo Park as possible alternative for MBHS (understood that repairs were pending School Board discussions, lighting may be required, etc.) CfP staff has been asked to look at possible locations for a practice wall. The previous location will not be possible in light of Historic Preserva#ion Board direction to remove original one. CfP staff will also address item (c). A rr.~ c,U.e.~EN7 ~3 ,6 , m MIAMIBEACH City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMITTEE MEMORANDUM To: Mayor Matti Herrera Bower and Members of the City Commission FROM: City Manager Jorge M. Gonzalez DATE: September 9, 2009 SUBJECT: REPORT OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE MEETING OF JUNE 25, 2009. OLD BUSINESS 1. Presentation of Flamingo Park Revised "Draft" Master Plan for Approval ACTION Chairman Gross asked the Administration to check with the Florida High School Athletic Association for the tennis court requirements. The Committee directed staff, as well as the architect, to proceed with Option L with the following modifications: • Have an enclosed room integrated/adjacent to the pro shop • Incorporate the shade kiosks and bump out the fence line (approx. 3 ft) if necessary, but do not remove tennis courts to include the shade structures • Incorporate a practice wall on the south side of the tennis center • Explore including a skate park/plaza between the basketball courts and hand ball courts • Include a 6 foot fence on the around the soccer field on the north side of the park The Committee recommended that the revised Master Plan be brought to the September 9, 2009 Commission meeting. CIP Director Charlie Carreno presented the item and gave a brief history of the Flamingo Park project. Mr. Carreno then went on to introduce Marcel Morlote and Aida Sanchez- Gomezfrom the firm of Wolfberg Alvarez & Partners, who is the consultant for the project. Mr. Morlote and Ms. Sanchez-Gomez presented the revised Master Plan, Option L, which reflected the new restroom building on the north side of the park, the new tennis pavilion which is aligned with the pool facility, possible uses for the restoration of the lodge building, and a tennis facility with 12 hydro-grid tennis courts and 5 hard tennis courts. Commissioner Ed Tobin asked Mr. Morlote what his professional opinion was on reducing the square footage of the tennis pavilion. Mr. Morlote said that it should not have been reduced, that it should include the multipurpose room and would encourage going back to the original scheme. Commissioner Tobin asked if there was an area with a view of the tennis courts from inside the building. Ms. Sanchez-Gomez said that area would be in the pro shop if they wanted to be seated inside. Mayor Matti Herrera Bower asked if the pro shop, viewing terrace, or vending alcove are exclusive to the tennis players. Parks & Recreation Director Kevin Smith stated that the tennis center was open to the public. Ms. Sanchez-Gomez then presented the new layout of the tennis courts and stated that moving the tennis center further north resulted in the loss of one hydro-grid court. She also stated that if shade kiosks were included between the courts, the number of courts would have to be reduced. Ms. Sanchez-Gomez did give an alternate solution of moving the fence line slightly out, approximately 36 inches, so that shade kiosks could be placed along the fence rather than in between courts. Chairman Saul Gross asked if a practice wall was included in the scheme. Ms. Sanchez-Gomez said that there was a practice wall in the original scheme but the Historic Preservation Board (HPB) wanted the area to be an open area. But since the building has moved north, placing a practice wall on the south side of the pavilion would be ideal, pending approval from the HPB. Chairman Gross opened the floor to public comment. Public comment was heard and their requests included moving the five (5) hard courts to Polo Park or The Par 3 Golf Course, checking the tennis court requirements for high school tennis play, having separate showers for the tennis players and the public, court spacing to include shade and water kiosks, including a multipurpose room in the tennis pavilion, and placing the multipurpose room closer to the pro shop. Chairman Gross asked the Administration to check with the Florida High School Athletic Association for the tennis court requirements. Chairman Gross then closed the floor to public comment. Chairman Gross stated the issues to be addressed are the multipurpose room in the tennis pavilion, shade kiosks, a practice wall, and the location of 5 hard courts. Chairman Gross stated that the Lodge Building is a potential multipurpose room but feels it should be in tennis center. Commissioner Deede Weithorn and Mayor Bower disagreed with Chairman Gross and stated that they felt the multipurpose room should not be in the tennis pavilion, but in the historic Lodge building. In addition, Commissioner Weithorn suggested taking the money that would be used to create the multipurpose room in the tennis center and add it to what the City intended to use at Nautilus Middle School and build 5 hard courts there, and keep the Flamingo Park tennis courts all hydro-grid courts. Commissioner Tobin was also in favor of integrating the multipurpose room in the tennis center. In reference to the shade kiosks, Mr. Morlote stated that the fence line could be bumped out approximately three (3) feet to include shade structures without losing courts. Chairman Gross asked Ms. Sanchez-Gomez if a practice wall could be added to the revised scheme. City Manager Jorge Gonzalez asked James Bollottieri if a tennis net or wall should be added to the master plan. Mr. Bollotieri stated that apractice/hitting wall was necessary for tennis players to practice and that it should be fenced or hedged. Chairman Gross stated that his preference would be not to have the 5 hard courts at the Flamingo Park Tennis Center but to have them at Nautilus Middle School instead. Commissioner Weithorn and Mayor Bower both agreed that 5 hard courts need to be included and that their preference was also to place them at Nautilus Middle School. Mr. Gonzalez suggested that as the budget is developed, the cost of the 5 courts be included as a component of the park budget, but not necessarily tied to the Flamingo Park location. Ms. Sanchez-Gomez reviewed the remaining changes to the master plan, including the restroom building with offices, the hand ball courts, racquet ball courts, and fencing options. Mayor Bower asked Ms. Sanchez-Gomez to ensure that the racquet ball and hand ball courts fencing can be secured and the courts are able to be kept clean. Chairman Gross asked Ms. Sanchez-Gomez if the small rotunda that was requested to be included between the Pool facility and the Tennis Pavilion was reflected in her presentation. Ms. Sanchez-Gomez stated that there wasn't enough space to include the rotunda but that the area would be enhanced with different paving. Chairman Gross asked where the skate park was in the scheme. Mr. Morlote said that they had missed the item and would include it in the master plan. Chairman Gross asked Mr. Morlote if the Australian Pines would be removed and replaced with something more suitable. Mr. Morlote replied that they have not looked into that level of detail at this point, but they could be removed and replaced. Chairman Gross opened the floor to public comment. Public comment included requesting that the fencing on the north side of the tot lot be moved approximately ten (10) feet north to include green space in the tot lot; that the open quadrants in the park be built or landscaped in such a way that they could not be used for pick-up soccer games; and possibly moving the Boys and Girls Club building to be built inline with the pool building and the PAL. Mayor Bower asked that residents who live along the north side of the park be asked for input about either including or removing the proposed east-west pathway on the north side. The Committee directed staff, as well as the architect, to proceed with Option L with the following modifications: • Have an enclosed room integrated/adjacent to the pro shop • Incorporate the shade kiosks and bump out the fence line (approx. 3 ft) if necessary, but do not remove tennis courts to include the shade structures • Incorporate a practice wall on the south side of the tennis center • Explore including a skate park/plaza between the basketball courts and hand ball courts • Include a 6 foot fence on the around the soccer field on the north side of the park The Committee recommended that the revised Master Plan be brought to the September 9, 2009 Commission meeting. NEW BUSINESS 2. Status of a Land Easement Purchase Agreement with the Miami Beach Housing Authority for the Proposed West Avenue Bridge. ACTION The Committee recommends that the Administration write a formal offer for the easement based on the appraised value. Assistant City Manager Tim Hemstreet presented the item and gave a brief history of the item. Mr. Hemstreet explained that following the Administration's presentation of the City's proposal to the Housing Authority Board, the Administration received a letter on April 23, 2009 from the Housing Authority of the City of Miami Beach (HACOMB) stating that on April 14, 2009, the Board of Commissioners discussed the proposed easement and determined that the proposal was not in the best interest of the HACOMB. The Board further directed that the sale of the property be taken off the market, and that HACOMB staff prepare an affordable housing development for the property. The Administration asked for direction from the Committee as to whether to continue pursuing the bridge project if desired. Chairman Saul Gross asked why the HACOMB rejected the offer. Miguell Del Campillo, Executive Director at HACOMB, stated that HACOMB never received a formal offer in writing and if the City would like to give a formal offer in writing he would take it back to the HACOMB Board for consideration. The Committee recommends that the Administration write a formal offer for the easement based on the appraised value. 3. Discussion of a retiree pension issue regarding City of Miami Beach retiree Aldo Rodriguez and his widow Olga R. Rodriguez ACTION Item Deferred 4. Discussion regarding the implementation of a Municipal Marketing (Corporate Sponsorship) program for the City. ACTION The Committee directed staff to discuss the fees that the City would be charged and bring the fee proposal back to a subsequent Finance & Citywide Projects Committee Meeting. Assistant City Manager Hilda Fernandez presented the item and gave a brief history of the item. The Administration is seeking direction as to proceed with Phase 2, the Commission has the option of using The Superlative Group, as provided for in the previous Request for Proposal (RFP), or engage in another competitive process. Commissioner Ed Tobin asked what fees would be if we engaged the current consultant that developed Phase I. Myles Gallagher of The Superlative Group said their proposal would be a small retainer and a commission, the smaller the retainer the higher the commission. The Committee directed staff to discuss the fees that the City would be charged and bring the fee proposal back to a subsequent Finance & Citywide Projects Committee Meeting. 5. Discuss proposed agreements governing use of space in the South Shore Community Center ACTION The Committee supports the Administration's recommendation that the Agreements should be presented as proposed to the full City Commission on July 15th, 2009, for approval on first reading, and waiver, by 5/7th vote, of the competitive bidding and appraisal requirements. Assistant City Manager Hilda Fernandez presented the item and gave a brief synopsis of the item. Agreements have an initial term of four (4) years and three hundred sixty four (364) days with one additional five (5) year renewal term, at the City's sole discretion. Additionally, the city is proposing that all tenants pay their proportionate share of Common Area Maintenance (CAM) which are limited to, and shall include electrical service, water service, sewer service, stormwater costs and janitorial service to the Center. Ms. Fernandez stated that some tenants expressed concern with the cost of janitorial and maintenance services. Chairman Gross agreed that the costs look high and suggested that tenants may want to do their own janitorial services to eliminate the cost. The Committee supports the Administration's recommendation that the Agreements should be presented as proposed to the full City Commission on July 15t", 2009, for approval on first reading, and waiver, by 5/7t" vote, of the competitive bidding and appraisal requirements. 6. Discussion regarding proposed changes to the rental rates at the Byron- Carlyle and Colony Theaters ACTION The Committee recommends: • Increasing the House Fees to $475 and $425 for the Colony and Byron- Carlyle respectively • Keep the rental rates for show days the same in order to have a greater separation in the rental rates between the Byron and Colony Theater. • Adding three (3) additional hours to the base rental period • A modest increase to the rental rates for non-profit and commercial producers for mid-week/summer performances, mid week film screenings, to the overtime rate, and simplify the rates for extended runs at the Byron. • The City is to make periodic CPI adjustments to the House Fees to keep up with associated costs. The Committee asked staff to return at the July 21St Finance and Citywide Projects Committee meeting with recommendations and a summary of the visioning for the Byron-Carlyle Theater. Director of Tourism and Cultural Development Max Sklar presented the item and gave a brief synopsis of the item. Global Spectrum and City Staff have recommended increasing the House Fees. House Fees include the personnel for the Box Office, Custodial, Front of House Manager, Ticket Taker and Ushers. The current House Fee at each theater is $350; however this fee does not cover our costs which are $459 and $415 for the Colony and Byron-Carlyle respectively. They recommended increasing the House Fees to $475 and $425 for the Colony and Byron-Carlyle respectively. Additionally, Global Spectrum and City Staff feel it is in the City's best interest to keep the rental rates for show days the same in order to have a greater separation in the rental rates between the Byron and Colony Theater. Staff also recommends adding three (3) additional hours to the base rental period to be consistent with the Colony Theater. Additionally, other adjustments for the Byron included a modest increase to the rental rates for non-profit and commercial producers for mid-week/summer performances, mid week film screenings, to the overtime rate, and simplify the rates for extended runs. Finally, it was also recommended that the City make periodic CPI adjustments to the House Fees to keep up with associated costs. Chairman Saul Gross stated that he supports the recommendations that Global Spectrum has made. The Committee also recommended changes for the Colony Theatre which include: a modest increase to the rental rates for non-profit and commercial producers for mid- week/summer performances, mid week film screenings, and to the overtime rate; and added rates for extended runs and audition/rehearsal rates. These changes also include a change to the definition of a performance day, which is beneficial to the event producer. Currently, a performance day includes only five (5) hours of use. The suggested rate change includes changing a performance day to eight (8) hours. Additionally, the changes include changes to the extended run and mid-week rates, and add economical rates for organizations who wish to rehearse or hold auditions in the theaters. Commissioner Tobin asked Mr. Sklar if anyone has looked into having a resident company at The Byron-Carlyle Theater. Mr. Sklar said that it had been looked into in the past but not recently and that staff will explore it again. The Committee asked staff to return at the July 21St Finance and Citywide Projects Committee meeting with recommendations and a summary of the visioning for the Byron-Carlyle Theater. 7. Report on The Par 3 Golf Course ACTION The Committee accepts the report and placed this project on the Capital Improvements list as a project between $2.6 million and $4.0 million. CIP Director Charlie Carreno presented the item and gave a brief history of the item. Mr. Carreno then went on to introduce Bruce Howard from Bruce Howard & Associates who is the consultant for the project. Mr. Howard presented three conceptual site plans: (1) Nine-hole Golf Course Plan, (2) Six-hole Golf Course/Open Space Plan, and (3) Park Plan. Bruce Howard provided conceptual construction cost estimates based on the site plans. Costs were also estimated for the golf course plans based upon the installation of artificial turf and real turf. These estimates range from $2.6 million to $4.0 million. Commissioner Ed Tobin was not in favor of the plans that included a golf course and preferred a park plan. Commissioner Tobin asked who was noticed about changes to the park area. City Manager Jorge Gonzalez said that it was advertised and went to the Parks Committee, Golf committee, etc. Commissioner Tobin asked Kevin Smith, Parks & Recreation Director, to send him a list of the users of the Scott Rakow Youth Center so that he could notify them about the changes. Discussion ensued. The Committee accepted the report and placed this project on the Capital Improvements list as a project between $2.6 million and $4.0 million. 8. Discussion regarding a proposed ordinance expanding the use of the parking impact fees monies to have more flexibility. ACTION The Committee accepted recommendation and referred the item to the Planning Board. 9. Job Order Contracting (JOC) System ACTION Status Update Commissioner Ed Tobin and Bill Goldsmith to get together before the July 15th Commission meeting to look at the unit pricing. Commissioner Tobin and the Administration will review the pricing before the July 15th Commission meeting. Procurement Director Gus Lopez presented the item and gave a brief synopsis of the memo. Mr. Lopez explained that City Manager Jorge Gonzalez requested that the item be brought before the Committee to ensure that there is an understanding of the JOC system, how it works, and why it works. Mr. Lopez gave a status update and stated that he will present the bids at the July 15th Commission meeting. Chairman Saul Gross asked Commissioner Ed Tobin and Bill Goldsmith to get together before the July 15th Commission meeting to look at the unit pricing. Commissioner Tobin also wanted to get with the administration to review the pricing. Chairman Gross confirmed with the City Manager Jorge Gonzalez that the pricing would be updated annually. 10. Discussion regarding possible funding sources and strategies that the City may employ to assist condominiums in Miami Beach. ACTION Item Deferred 11. Discuss scheduling details, timing and location for public involvement to the FY 2009/10 Proposed Operating Budget ACTION Budget advisory committee will hold one or more public meetings in late August to discuss the proposed Operating Budget which will be held in the commission chambers. Budget & Performance Improvement Director Kathie Brooks presented the item. Commissioner Deede Weithorn requested at the June 3~d Commission Meeting that the City scheduled public involvement in this year's capital budget process. Ms. Brooks stated that the Budget Advisory Committee recommended doing a series of public meetings in late August whereby the public could provide input. Commissioner Weithorn stated that when the City has a significant budget issue the City should ask the public to weigh in. Commissioner Weithorn's concern is that at the Budget Hearing in September the public may go in an unexpected direction and the City will not have adequate time to make the needed adjustments. City Manager Jorge Gonzalez stated that by late August the City will have set the tentative millage and will allow the City to better explain what decisions have been made and which are still pending. Mayor Matti Herrera Bower confirmed that the meeting(s) will be advertised. Budget advisory committee will hold one or more public meetings in late August to discuss the proposed Operating Budget which will be held in the commission chambers. 12. Discussion regarding a lease agreement between the City and Mystery Parks Arts Company Inc. (d/b/a SoBe Institute of the Arts) for the use of the Carl Fisher Clubhouse and Little Stage Theater for a term not less than five years. ACTION The Committee recommends that the tenant's current agreement be extended to a month-to-month not to exceed 6 months. Staff was also directed to negotiate a new lease for 5 years and to work with SoBe Institute of the Arts to create performance measures/benchmarks and public benefits. The Committee recommended that a Committee Report be given at the July 15t" Commission Meeting. Assistant City Manager Hilda Fernandez presented the item and gave a brief synopsis of the item. Staff is requesting direction on whether to renew the current agreement with SoBe Institute of the Arts (SIA) for the Carl Fisher Clubhouse, (as provided for in the current agreement), with an amendment to include the Little Stage Theater in the agreement, while a Request for Proposal (RFP) is developed and issued for a longer term use of both facilities; or whether the current agreement should be terminated and after a waiver of competitive bidding, a new five (5) year agreement be approved for SIA's use of both facilities. Mayor Matti Herrera Bower and Commissioner Deede Weithorn are in favor of a new lease for 5 years if benchmarks are established and met. Chairman Saul Gross asked that Staff give a Committee Report at the July 15tH Commission Meeting. The Committee recommends that the tenant's current agreement be extended to a month-to-month not to exceed 6 months. Staff was also directed to negotiate a new lease for 5 years and to work with SoBe Institute of the Arts to create performance measures/benchmarks and public benefits. 13. Discussion regarding towing permit options. ACTION The Committee recommends extending the permit for a period of two years or the start of construction, whichever comes first, with the understanding that if the conditions of the extension are not met the City may shorten it. Parking Director Saul Frances presented the item and gave a brief synopsis of the memo. The Administration was seeking input and direction from the Committee regarding each towing service providers' permit extension, as their six (6) month extension expires August 31, 2009. The options available for consideration are Option One: Continue with the existing towing permit structure and extend the towing permit for a one (1) year term to expire on August 31, 2010 which would allow for: (1) amendments to the Light Industrial Zoning District for conditional uses to complete its course, (2) relocation of the Tremont Towing site is unnecessary as construction on the site is not expected to take place for at least one (1) year period which provides additional time for the City to further consider the matter, and (3) continues to provide convenient access to towed vehicle storage facilities located within the confines of the City; or Option Two: Extend the existing permit on a month-to-month basis not to exceed six (6) months and direct the Administration to craft an RFP (Request for Proposal) for Towing Services that would reduce and/or eliminate the need for vehicle storage within the City limits. Harold Rosen asked if the Committee would extend the permit for a period of two years or a minimum of eighteen months as construction is not expected to begin until that time. The Committee recommends extending the permit for a period of two years or the start of construction, whichever comes first, with the understanding that if the conditions of the extension are not met the City may shorten it. 14. Discussion regarding a shared car program. ACTION The Committee asked the Administration to work with Hertz on increasing the return to the City, or reduce the City's subsidy, and look into placing the pods of cars in private garages. Assistant City Manager Robert Middaugh presented the item and gave a brief synopsis of the memo. Mr. Middaugh then went on to introduce Elizabeth Fyda from Hertz. The operation generally takes pods of cars and places them at six (6) City parking garages (7t" Street, 12t" Street, 13`" Street, 16t" Street, 17`" Street, 42"d Street garages) so the user can walk from their home, condominium, or business to get the car, use it and bring it back. Ms. Fyda presented the proposed model, by which the subsidy provided by the City is estimated to average $75,000 per year, or $375,606 over the five year term. In the 5t" year of the agreement, the City subsidy would be $129,663 per year using current parking rates. Chairman Saul Gross and Commissioner Deede Weithorn suggested that Hertz should explore placing the shared vehicles in private garages rather than City garages. Conversation ensued. The Committee asked the Administration to work with Hertz on increasing the return to the City, or reduce the City's subsidy, and look into placing the pods of cars in private garages. Ly__ I V q 4O 2 U W Cm C Q u. `O r U C a_ d d O ~. 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