2001-24589 RESO
Page 1 of2
Williams, Mercedia
From: Williams, Mercedia
Sent: Friday, May 14,20045:04 PM
To: Aguila, Raul
Cc: Parcher, Robert
Subject: FW: Resolution No. 2001-24589
Raul,
Please review the attached. The City Clerk's files will reflect Amelia's update regarding the agreement not being
drafted (see below).
Thanks.
----Original Message-----
From: Johnson, Amelia
Sent: Thursday, April 08,200411:23 AM
To: Williams, Mercedia
Cc: Parcher, Robert
SUbject: RE: Resolution No. 2001-24589
Mercy - Now I remember what happened. I also do not have a copy of the Agreement, because Raul Aguila
never managed to put it together for us on time. I'll explain:
. On September 21,2001, Resolution No. 2001-24589 was approved without the actual Agreement,
because Raul Aguila was extremely busy for a period of six months or longer, and could not get to prepare
a totally new agreement format for this particular contract, which became immensely more sophisticated
than in previous years, and unlike any previous agreement the City had ever entered before. It would have
to be created from scratch, and Raul had no time available.
. Prior to 2001-02, the City's Finance Department paid all invoices generated by the Electrowave Program,
individually.
. Beginning 2001-02, the City entered into a General Management contract with MBTMA and began
transferring the Electrowave funds via quarterly wire transfers to MBTMA. Then MBTMA paid the quarterly
bills and reported back to the City at the end of each quarter.
. Raul said that this was a complicated arrangement and he needed time to prepare the item. I called him
every two weeks asking for the Agreement, but even though, 6 to 8 more months passed with No
Agreement.
. When he finally got to the first draft, there were only two months left in the FY and he thought there was no
longer a need to execute it so late in the game.
. Therefore, the first such signed agreement with MBTMA for general management of the shuttle services is
the one executed for FY 2002-03, and FY 2003-04, of course.
I guess we need to hear from Bob Parcher regarding the above, and decide what needs to be done to fill the void.
Thanks! Amelia
-----Original Message-----
From: Williams, Mercedia
Sent: Thursday, April 08, 2004 9:34 AM
To: Johnson, Amelia
Cc: Hatfield, Liliami Calderon, Paula
Subject: Resolution No. 2001-24589
5/18/2004
Page 2 of2
Amelia,
Resolution No. 2001-24589 was adopted at the September 21, 2001 Commission meeting authorizing the
execution of a management agreement with Miami Beach Transportation Management Association
(MBTMA), but no agreement was received. Please review the below regarding said agreement and if you
have an executed agreement, please forward an original for our files.
R7L A Resolution Waiving By 517ths Vote, The Competitive Bidding Requirement,
And Approving And Authorizing The City Manager To Execute A Management
Agreement Between The City Of Miami Beach And The Miami Beach Transportation
Management Association (MBTMA), In The Amount Of $2,153,936, For The
Performance Of Administrative And General Management Services For The Electrowave
Shuttle Project; Subject To The Preparation Of An Appropriate Agreement By The
Administration And The City Attorney's Office; Authorizing The Advancement Of One
Fourth Of The Fiscal Year 2001-02 Electrowave Operating Budget Funds To MBTMA,
On A Quarterly Basis; Providing For The Filing Of Monthly Financial Reports And Annual
Audits; And Further Providing For The Return Of All Unused Funds To The City.
(Public Works)
ACTION: Resolution No. 2001-24589 adopted. Motion made by Commissioner
Liebman; seconded by Commissioner Garcia; Voice Vote: 5-0; Absent: Vice-Mayor
Bower and Commissioner Smith. Joseph Johnson to handle.
Thanks.
5/18/2004
RESOLUTION NO. 2001-24589
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING BY SnTHS VOTE, THE COMPETITIVE
BIDDING REQUIREMENT, AND APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE A MANAGEMENT AGREEMENT BETWEEN THE CITY
OF MIAMI BEACH AND THE MIAMI BEACH TRANSPORTATION MANAGEMENT
ASSOCIATION (MBTMA), IN THE AMOUNT OF $2,153,936, FOR THE
PERFORMANCE OF ADMINISTRATIVE AND GENERAL MANAGEMENT
SERVICES FOR THE ELECTROWAVE SHUTTLE PROJECT; SUBJECT TO THE
PREPARATION OF AN APPROPRIATE AGREEMENT BY THE
ADMINISTRATION AND THE CITY ATTORNEY'S OFFICE; AUTHORIZING THE
ADVANCEMENT OF ONE FOURTH OF THE FISCAL YEAR 2001-02
ELECTROWAVE OPERATING BUDGET FUNDS TO MBTMA, ON A QUARTERLY
BASIS; PROVIDING FOR THE FILING OF MONTHLY FINANCIAL REPORTS
AND ANNUAL AUDITS; AND FURTHER PROVIDING FOR THE RETURN OF ALL
UNUSED FUNDS TO THE CITY.
WHEREAS, the Miami Beach Transportation Management Association (MBTMA)
developed the Electrowave Shuttle Project and has overseen the contracts and services
from the Project's inception, on behalf of the City (the Project); and
WHEREAS, in order for the Electrowave Shuttle Service to produce the results desired
by the City for the Project, it is essential that a general manager for administration and
operations be allowed to have a large degree of autonomy in decision-making, the power
to act as needed, when needed, and to have control over all facets of the Project and its
budgeted funds; and
WHEREAS, for FY 2001-02, the City wishes to make MBTMA the General Manager for
administration and operations of the Project, pending the preparation of an appropriate
agreement by the Administration and the City Attorney's Office; and
WHEREAS, under a Management Agreement with the City, MBTMA would be made
fully responsible and accountable for the Project's efficiency and effectiveness; and
WHEREAS, the Fiscal Year 2001-02 Electrowave Operating Budget has been
proposed at $2,153,936; and
WHEREAS, the Project budget includes a Project Administration category, in the
amount of $144,250, as direct compensation to MBTMA for performance of the general
management services, above mentioned; and
WHEREAS, the City proposes to advance, on a quarterly basis, one-fourth of the FY
2001-02 Electrowave Operating Budget funds to MBTMA, to cover all Project expenditures
during that quarter; and
WHEREAS, the City's major funding partner, the Florida Department of Transportation
(FDOT) District Six, has endorsed the out-sourcing concept for the Project; and
WHEREAS, MBTMA shall abide by all City, County, State and Federal rules and
regulations which apply to the Project; and
WHEREAS, MBTMA shall open an individual bank account for these operating funds;
file monthly expenditure/progress report with the City, FDOT, and County, documenting
and accounting for the use of the Project funds; and also file Section 15 Reports as
required by the Federal Transit Administration (FTA) Section 5309, for the FTA capital
funds awarded to the Project; and
WHEREAS, the submission of a Final Report of Expenditures, and Annual Audit are
also required.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
waive, by 5/7ths vote, the competitive bidding requirement, finding such waiver to be in the
best interest of the City, and approving and authorizing the City Manager to execute a
Management Agreement, between the City of Miami Beach and the Miami Beach
Transportation Management Association (MBTMA), in the amount of $2,153,936, for the
performance of Administrative and General Management Services for the Electrowave
Shuttle Project; subject to the preparation of an appropriate agreement by the
Administration and City Attorney's Office; authorizing the advancement of one fourth of the
Fiscal Year 2001-02 Electrowave Operating Budget funds to MBTMA, on a quarterly basis;
providing for the filing of monthly financial reports and annual audits; and further providing
for the return of all unused funds to the City.
PASSED AND APPROVED this the 21st day of September, 2001.
ATTEST:
t~t paUL.-
CITY CLERK
APPROVED M!; TO
FORM & LANGUAGE
& FOR EXECUTION
~
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F:IWORK\$TRAIAMELlAILOPESIEW AGRTMA. WPD
EXHIBIT "A"
SCOPE OF SERVICES (MBTMA DUTIES)
MANAGEMENT AGREEMENT FOR THE ELECTROWAVE SHUTTLE PROJECT
For the upcoming FY 2001-02, the Administration proposes to make the Miami Beach
Transportation Management Association (MBTMA) the General Manager for administration
and operations of the Electrowave Shuttle Project, therefore making MBTMA fullv
responsible and accountable for the Proiect's efficiency and effectiveness. Among the
proposed MBTMA duties, the following are the most important:
,
>
Financial/Accounting Duties:
o MBTMA will abide by the City-adopted annual Electrowave Operating Budget, in the
amount of $2,153,936.
o Request the advancement of funds by the City, based on projected expenditures for
each upcoming quarter of the year. The City will advance the quarterly amount
requested, out of the City-adopted Electrowave Operating Budget. Note: this request
for advancement does not apply to the first quarter of the fiscal year (October-
December 2001), when the City will automatically advance one-fourth of the total
budget funds to MBTMA.
o Deposit these funds in a special Electrowave bank account, that is separate and
independent of the MBTMA bank account.
o Establish and maintain an accounting system for fleet maintenance, operations and
management of the project.
o Ensure proper expenditures of Electrowave operating funds, as budgeted; and review,
approve and pay all invoices.
o Maintain a complete file system for accounts paid; develop spreadsheets for each
account code in the Electrowave Budget and make entries each time an expenditure
is approved and paid, to ensure budget control.
o Prepare and submit monthly expenditure reports to the City's Transportation/
Concurrency Management Division, documenting how advanced funds were spent
during the particular month, with all invoices, checks, etc, included.
o Prepare and submit quarterly expenditure reports to the City's Finance Department,
documenting how the advanced funds were spent, with invoices invoices, checks, etc.
Scope of Services/MBTMA Duties
Page 2
o Utilizing accounts-paid documentation, prepare and submit monthly invoices/requests
for reimbursements with the various State, County, and other grant agencies helping
fund the Electrowave operating program. In addition, a transmittal letter and standard
City invoice, signed by a designated member of the City staff shall always accompany
this monthly request for reimbursement.
o These requests for reimbursement shall instruct the appropriate funding agency to
make their checks payable to the City of Miami Beach and addressed to the City's
Finance Department.
o City maintains the right to audit books at anytime using internal or external auditor!? .
o Submit to City a Projected Expenditure Report plus a Proposed Budget with proposed/
identified funding sources for the new fiscal year, no later than June 30, 2002.
o Submit a Final Expenditure Report no later than October 31, 2002.
o Submit annual Audited Financial Statements prepared by a professional accounting
firm.
Revenue-Producing Duties:
o Utilize and pay for a proportional share of a contract the City's Parking Department has
with Loomis Fargo for the retrieval, counting, and depositing of transit fare revenues
collected by the shuttle service in a City/Electrowave-designated bank account.
o Administer and monitor the fare collection and depositing processes.
o Coordinate, in partnership with the City's Parking Department, a Park & Ride and debit
card promotion.
o Advertise, solicit and collect monthly dues from prospective customers for the on-board
advertising program, which helps fund shuttle operations. All advertising revenues shall
be deposited with the City cashier, utilizing a Electrowave-designated revenue account.
Procurement Duties:
o Coordinate and manage all functions necessary to procure operations, vehicle
maintenance, marketing, public relations, and advertising. These services include the
preparation of requests for proposals and bids, contract requirements, documents,
negotiations, hiring and firing.
o Abide by Federal, State and City procurement requirements;
o Work closely with the City when preparing and submitting requests for qualifications,
proposals, or bids; and during annual budget preparation. In addition, furnish all data
and materials needed for the preparation of items requiring City Commission approval.
Scope of Services/MBTMA Duties
Page 3
o Contract with a transit operator (Red Top Transportation is the present contractor)
which operates the two shuttle routes utilizing its own drivers, dispatchers, and
supervisors;
o Contract with the Electric Transit Vehicle Institute (ETVI), which will provide technical
expertise and mechanical maintenance services to the electric buses and batteries,
taking over the duties previously delegated to the City's Fleet Management Division.
o Contract for other services needed for the proper delivery of duties regarding the shuttle
project, but within the constraints of the City-adopted annual shuttle budget.
General Duties:
.
"
o Be solely responsible and accountable for all aspects of the Electrowave Project
administration, management, operations and services.
o Be solely responsible and accountable for the marketing, public relations, and
promotional services of the Electrowave Project.
o Develop and maintain documents and procedures for all areas of shuttle operation and
fleet maintenance.
o Within the next six months, MBTMA will prepare and implement Performance
Standards for the Project per se and for the contractor services to the Project.
o Establish and maintain most local, regional, and national contacts which are essential
to the Electrowave project's continued success; search for new funding sources, and
apply for additional funding to help meet the capital and operating needs of the project.
o Process and submit documentation and application for designation of the City of Miami
Beach as a "Governor's Apportionmenf' area by FTA, in order to secure additional
operating funds in next budget year. Such paperwork will require City signature prior
to its submission toFTA. In addition, MBTMA shall be the City-designated expert and
coordinator for FT A-related matters, including for all filing and reporting requirements.
o Research all funding opportunities, prepare and submit applications to support the
continuation of contracts and services.
o Prepare all non-technical provisions for the Electrowave system, including verifying
compliance with all Federal, State, County, and local requirements.
o Perform route managemenVscheduling; plan and implement route enhancements,
personnel training; and handle all passenger complaints and other service-related
challenges.
o Custodian of all Electrowave records, and in charge of all coordination with FDOT,
MDT, FTA, and other funding and/or permitting agencies.
Scope of ServiceslMBTMA Duties
Page 4
o Monitor shuttle safety requirements and documentation. Prepare and file annual safety
report with FDOT, which filing requires City signature.
o Manage vehicle maintenance activities.
o Monitor operations and quality of services on a daily basis. Analyze and implement
changes as required to ensure efficiency and effectiveness.
o Respond and resolve all complaints, and respond to any and all inquiries concerning
the Project and its services.
,
,
o Coordinate and conduct driver training and orientation, on a regular basis.
o Survey the shuttle ridership on a quarterly basis and the South Beach community on
an annual basis to monitor efficiency and effectiveness of services.
Additional Reporting Duties:
o Prepare any additional reports as required by the City, the Florida Department of
Transportation (FDOT), the Miami-Dade Transit (MDT); prepare and file the Federal
Transit Administration (FTA) Section 15 Reports, within required deadlines.
o MBTMA will file all reports with the City's Transportation/Concurrency Management
Division, and will report to the Division Director.
o Prepare and file with the City, quarterly reports for all City-requested non-scheduled
shuttle services, dates, purpose, and costs included. Alert the City when such non-
scheduled services have the potential to exceed budget.
o City maintains the right to audit MBTMA books at anytime using internal or external
auditors.
EXHIBIT "B"
PERFORMANCE STANDARDS
FOR M B T M A
The following Performance Standards have been established for the period of October 1,
2001 - September 30, 2001 for management services provided through the Miami Beach
Transportation Management Association for the City of Miami Beach Electrowave Shuttle
Project.
.
,
1. Establish and implement in-depth marketing plan with goal of increasing ridership 35%
by the end of the performance period (September 30, 2002).
2. Improve headways from current 15-20 minutes to a desired 10-12 minutes.
3. Improve shuttle availability to 75% of existing fleet (11 vehicles in inventory).
4. Reduce number of tows (road calls) to less than 5 weekly.
5. Conduct evaluation of service hours during first quarter of operations in order to meet
ridership demands and efficiency of service.
6. Conduct monthly performance evaluations of operations and fleet maintenance, and
meet with City for review of results.
7. Improve and monitor communications between operations and fleet maintenance on
a monthly basis through the following measurements:
o Safety/accident reports
o Road calls
o Battery service
o Work orders submitted
o Work orders completed.
EXHIBIT "C"
SCOPE OF SERVICES (CITY DUTIES)
ELECTROWAVE SHUTTLE PROJECT
The City will retain the following duties regarding the Electrowave Shuttle Project:
o Custody over the project funds (capital and operating);
o Consideration, approval, and execution of funding agreements with County, State,
Federal agencies;
o Major policy decisions regarding the capital/operating project funds and expenditure of
future funds;
o Consideration, approval and appropriation of annual budgets prepared and submitted
by MBTMA (including proposed City funding participation);
o Preparation of all City Commission Agenda Items and L TCs regarding the project,
utilizing data and input provided by MBTMA;
o Administrative, management and accounting services for the FTA-funded capital
program.
* Provision of shuttle buses, equipment, tools, and facilities from which the services
are operated, almost all of these items already being in place or about to be acquired,
utilizing FT A funds.
o The City may invoice MBTMA for certain Electrowave-related support services which
may (or may not) prove to be unsuited to outsourcing, such as: electricity and fuel
(diesel/gasoline), telephones, certain internal service costs, and fare collection-related
contract with the Parking Department/Loomis Fargo.
F:\WORK\$TRAIAMELlAIELEC1WVElEWTMA02.memo.doc
CITY OF MIAMI BEACH ""'-
TRANSPORT ATION/CONCURRENCY MANAGEMENT~
Interoffice Memorandum
To:
From:
Robert Parcher
City Clerk
AmeliaJohnson a;;.~
Transportation Coordina~ '
Date: September 25, 2001
Subject: MEMORANDUM TO THE APPROPRIATE CITY FILES
This Memorandum refers to Resolution No. 2001-24589, dated September 21, 2001,
regarding a Management Agreement with the Miami Beach Transportation Management
Association (MBTMA), for the provision of General Management for Administration and
Operations of the Electrowave Shuttle Project (Agenda Item R7L).
As suggested by the Florida Department of Transportation (FDOT), a major funder of the
Electrowave Project, and, consequently, of this Management Agreement, the following
modifications were made to the body of the Resolution in order to make it more inclusive:
1. The Resolution's "Title" and "Therefore Clause" remained unchanged.
2. Additions and clarifications were made to a few "Whereas" sentences, to reflect closer
the statements made in the Commission Memorandum, Agenda Item R7L.
3. The modified version was agreed upon and form-approved by the City Attorney's Office.
AJ
c: Fred Beckmann, Director of Public Works
F:IWORK\$TRAIAMELlAIELECTWVElRESO#2001-245B9.doc
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
www.ci.miami.beach.fl.us
Mayor Neisen O. Kasdin and Date: September 21, 2001
Members of the City Commission
Jorge M. Gonzalez ~ ~
City Manager ~. a
A RESOLUTION F THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, WAIVING, BY 517THS VOTE, THE
COMPETITIVE BIDDING REQUIREMENT, AND APPROVING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A MANAGEMENT
AGREEMENT, BETWEEN THE CITY OF MIAMI BEACH AND THE MIAMI
BEACH TRANSPORTATION MANAGEMENT ASSOCIATION (MBTMA), IN
THE AMOUNT OF $2,153,936, FOR THE PERFORMANCE OF
ADMINISTRATIVE AND GENERAL MANAGEMENT SERVICES FOR THE
ELECTROWAVE SHUTTLE PROJECT; SUBJECT TO THE
PREPARATION OF AN APPROPRIATE AGREEMENT BY THE
ADMINISTRATION AND CITY ATTORNEY'S OFFICE; AUTHORIZING THE
ADVANCEMENT OF ONE FOURTH OF THE FISCAL YEAR 2001-02
ELECTROWAVE OPERATING BUDGET FUNDS TO MBTMA, ON A
QUARTERLY BASIS; PROVIDING FOR THE FILING OF MONTHLY
FINANCIAL REPORTS AND ANNUAL AUDITS; AND FURTHER
PROVIDING FOR THE RETURN OF ALL UNUSED FUNDS TO THE CITY.
ADMINISTRATION RECOMMENDATION
To:
From:
Subject:
COMMISSION MEMORANDUM
Adopt the Resolution.
ANALYSIS
This item is contingent upon approval of the proposed FY 2001-02 Electrowave Operating
Budget, submitted as a previous item on this City Commission Agenda; and subject to the
preparation of an appropriate contract document by the Administration and City Attorney's
Office.
Since FY 1997-98, the City has contracted with the Miami Beach Transportation
Management Association (MBTMA) to oversee the Electrowave Shuttle operations, while
the City made all policy decisions, retained custody over the Project funds, and maintained
the shuttle buses and batteries. In previous years, only the project administration funds
included in the Electrowave Operating Budget have been transferred to MBTMA, for the
services of overseeing shuttle operations. However, the Administration has recognized
that a larger degree of responsibility and control is essential if MBTMA is to succeed in
producing the results desired by the City for the Electrowave Service.
AGENDA ITEM jt7 L
DATE~
September 21,2001
Commission Memorandum
MBTMA Agreement for Electrowave
Page 2
Therefore, the Administration proposes to make MBTMA fully responsible and
accountable for the Electrowave Proiect's efficiency and effectiveness. Among the
proposed MBTMA duties, the following are the most important:
Cl MBTMA will abide by the City-adopted annual Electrowave Operating Budget.
Cl The City will advance one-fourth (1/4th) of the budgeted funds to MBTMA, on a
quarterly basis.
Cl MBTMA will deposit these funds on a special Electrowave account, that is separate and
independent of the MBTMA account.
Cl MBTMA will be solely responsible and accountable for all aspects of the Electrowave
Project administration, management, operations and services.
Cl MBTMA will contract with Red Top Transportation, which operates the two shuttle
routes utilizing its own drivers, dispatchers, and supervisors;
Cl MBTMA will contract with the Electric Transit Vehicle Institute (ETVI), which will provide
technical expertise and mechanical maintenance services to the electric buses and
batteries, taking over the duties previously delegated to the City's Fleet Management
Division.
Cl MBTMA will utilize and pay for a proportional share of a contract the City's Parking
Department has with Loomis Fargo for the retrieval, counting, and depositing of transit
fare revenues collected by the shuttle service.
Cl MBTMA may contract for other minor services needed for the proper delivery of its
duties regarding the shuttle project, but within the constraints of the City-adopted
annual shuttle budget.
Cl MBTMA will abide by Federal, State and City procurement requirements, will ensure
proper expenditures of Electrowave operating funds, as budgeted, and will review,
approve and pay all invoices.
Cl MBTMA will maintain a complete file system for accounts paid; and will develop
spreadsheets for each account code in the Electrowave Budget and make entries each
time an expenditure is approved and paid, to ensure budget control.
Cl MBTMA will be solely responsible and accountable for the marketing, public relations,
and promotional services of the Electrowave Project. MBTMA will advertise, solicit and
collect monthly dues from prospective customers for the on-board advertising program,
which helps fund shuttle operations.
September21,2001
Commission Memorandum
MBTMA Agreement for EJectrowave
Page 3
IJ MBTMA will perform route management/scheduling, plan and implement route
enhancements, personnel training; and handle all passenger complaints and other
service-related challenges. MBTMA will also administer and monitor the fare collection
and depositing processes.
IJ Utilizing accounts-paid documentation, MBTMA will prepare and file quarterly
invoices/requests for reimbursements with the various Federal, State, and County
agencies helping fund the Electrowave capital and operating programs. MBTMA will
prepare and file the monthly reports required by FDOT and MDT, and Section 15
Reports required by the Federal Transit Administration (FTA), which, respectively, help
fund the operating and capital programs. MBTMA will also submit a annual audit
report, prepared by a professional accounting firm, as required.
IJ MBTMA will work closely with the City when preparing and submitting requests for
qualifications, proposals, or bids; and during annual budget preparation. In addition,
MBTMA will furnish all data and materials needed for the preparation of items requiring
City Commission approval.
IJ In addition, MBTMA will establish and maintain most local, regional, and national
contacts which are essential to the Electrowave project's continued success; search for
new funding sources, and apply for additional funding to help meet the capital and
operating needs of the project.
IJ MBTMA will file a monthly financial report with the City's Transportation/Concurrency
Management Division, and will report to the Division Director.
IJ A set of measurable Performance Standards will be made an intrinsic part of the
Management Agreement with MBTMA
Detailed Scope of Services and Performance Standards will be provided respectively as
"Exhibit A" and "B" to the Management Agreement being prepared by the Administration
and the City Attorney's Office, for the purposes of this proposed contract with MBTMA.
The City will retain the following duties regarding the Electrowave Shuttle Project:
IJ Major policy decisions regarding the project continuation and/or expansion;
IJ Custody over the project funds (capital and operating);
IJ Consideration, approval, and execution of funding agreements with County, State,
Federal agencies;
IJ Approval of annual budgets (including City funding participation);
IJ Preparation of all City Commission Agenda Items and L TCs regarding the project;
IJ Provision of shuttle buses, equipment, and facility(ies) from which the services are
operated.
September21,2001
Commission Memorandum
MBTMA Agreement for Electrowave
Page 4
The Administration believes it to be in the best interest of the City to waive competitive
bidding and continue contracting with MBTMA, for the following reasons:
o MBTMA is a non-profit 501 (c)(4) organization, created by the City and the Florida
Department of Transportation (FDOT) to develop and help implement alternative
modes of transportation in Miami Beach, the first one being the Electrowave Shuttle
Service. Both the City and FDOT have funded MBTMA since 1996.
o FDOT has agreed that the City outsource the Electrowave Project to MBTMA, strictly
due to FDOT's positive experience with funding and working with MBTMA for the last
seven years. FDOT is also a major funder and supporter of the Electrowave Shuttle
Project.
In order for MBTMA to assume further responsibilities and be made fully accountable for
the success and effectiveness of the Electrowave project, they will need to hire one
additional full-time employee, above and beyond the three that the organization presently
has. Therefore, the FY 2001-02 Electrowave Operating Budget includes a $45,000
increase in the Project Administration category, from the present $99,250 to the proposed
$144,250.
The Administration recommends approval of the Resolution.
FIt1 ,~~
JMG/RM/FB/PW /JC/~/AJ
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F:\WORK\$TRAIAMELlAIELECTWVElEWTMA02.memo.doc