98-22960 RESO
RESOLUTION NO. 98-22960
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING THE SECOND AMENDMENT
TO FISCAL YEAR 1997/98 BUDGETS WITHIN THE GENERAL FUND.
WHEREAS, the Administration has performed a review of the City's General, Enterprise, and
Internal Service Funds to determine if an amendment to departmental revenue and expense
appropriations is necessary to maintain a balanced budget; and
WHEREAS, a determination has been made that functions within the General Fund require an
amendment to their respective appropriations to cover unbudgeted expenditures in the current year; and
WHEREAS, in order to amend certain expenditure categories within the budget document, an
amendment is necessary to increase allocations by $880,000, within one General Fund department,
while simultaneously decreasing four other department allocations by $880,000 within the General
Fund, the net impact of which is no overall increase to the General Fund budget; and
WHEREAS, increased appropriations are necessary within the Citywide Accounts for $880,000
due primarily to the required increased allocations of Ad Valorem tax to the South Pointe and City
Center tax increment districts and other miscellaneous items; and
WHEREAS, decreased appropriations are necessary within the Public Works Department, for
$240,000; Police Department, for $390,000; and Code Compliance Department, for $150,000; and
Developmment Services Department, for $100,000; all totaling $880,000; and resulting in no net
increase; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and Commission
herein approve a Second Amendment to Fiscal Year 1997/98 Budgets within the General Fund, to
cover unbudgeted expenditures as enumerated as follows:
FY 1997/98
Amended Budget
March 4, 1998
Increase/
(Decrease)
GENERAL FUND
OPERATING REVENUES
Ad Valorem Taxes
Other Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeits
Interest
Rents and Leases
Miscellaneous
Other
Fund Balance
Subtotal
DEBT SERVICE
Ad Valorem Taxes
Subtotal
$ 46,824,380
17,223,900
7,039,700
8,823,000
1,694,080
1,288,750
4,713,025
810,185
4,196,666
10,434,517
786476
$103.834.679
$ 10 672 369
$ 10 672.369
$114.507.048
Total Revenues
FY 1997/98
Amended Budget
November 4, 1998
$
0 $ 46,824,380
0 17,223,900
0 7,039,700
0 8,823,000
0 1,694,080
0 1,288,750
0 4,713,025
0 810,185
0 4,196,666
0 10,434,517
0 786.476
0 $103.834.679
0 $ 10.672.369
0 $ 10 672.369
0 $114.507.048
$
$
$
$
APPROPRIATIONS
Mayor & Commission $ 647,431 $ 0 $ 647,431
City Manager 1,173,100 0 1,173,100
City Attorney 2,583,060 0 2,583,060
City Clerk 1,216,833 0 1,216,833
Children's Affairs 84,060 0 84,060
Arts, Culture & Entertainment 296,899 0 296,899
Finance 2,085,669 0 2,085,669
Management & Budget 417,714 0 417,714
Internal Audit 320,533 0 320,533
Human Resources 1,006,549 0 1,006,549
Building 2,325,070 0 2,325,070
Code Compliance 1,633,507 (150,000) 1,483,507
Development Services 2,191,216 (100,000) 2,091,216
Bass Museum of Art 691,237 0 691,237
Recreation/Culture/Parks 13,973,024 0 13,973,024
Procurement 557,198 0 557,198
Public Works 3,435,599 (240,000) 3,195,599
Fire 20,148,071 0 20,148,071
Police 37,897,685 (390,000) 37,507,685
Citywide Accounts 11.150.224 880.000 12.030.224
Subtotal $103.834.679 $ 0 $103 .834.679
DEBT SERVICE
Debt Service $ 10.672.369 $ 0 $ 10.672.369
Subtotal $ 10.672.369 $ 0 $ 10.672.369 .
Total General Fund $114,507.048 $ 0 $114.507,048
ENTERPRISE FUNDS
APPROPRIATIONS
Convention Center $ 9,928,698 $ 0 $ 9,928,698
Parking 14,250,870 0 14,250,870
Sanitation 4,812,742 0 4,812,742
Sewer 26,242,932 0 26,242,932
Storm Water 3,519,374 0 3,519,374
Water 16.404.971 0 16.404.971
Total Enterprise $ 75.159.587 $ 0 $ 75.159.587
INTERNAL SERVICE FUNDS
APPROPRIATIONS
Central Services $ 560,379 $ 0 $ 560,379
Information Technology 6,969,770 0 6,969,770
Fleet Management 7,773,009 0 7,773,009
Property Management 4,351,876 0 4,351,876
Risk Management 11.604.966 0 11.604.966
Total Internal Serv $31.260.000 $ 0 $31.260.000
TOT AL ALL FUNDS $220.926.635 $ 0 $220.926.635
PASSED and ADOPTED this 4th day of November. 1998.
~
MAYOR
~LPM~
C y Clerk
Funding Approved:
Resolution NO. 98-22960
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:ITY OF MIAMI BEACH
;I1Y HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
ltp:\\cJ.mlamJ-beach.ft.us
COMMISSION MEMORANDUM NO. :J 5 A. -] ~
TO:
Mayor Neisen O. Kasdin and
Memhers of the City Commission
DATE: Nonmher4, 1998
FROM:
Sergio Rodriguez/1>1rf"..
City Manager /'
\ !
A RESOLUTION"OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING THE SECOND AMENDMENT TO
FISCAL YEAR 1997/98 BUDGETS WITHIN THE GENE FUND.
SUBJECT:
ADMINISTRA TION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Resolution Number 94-21258 directed the Administration to provide arterly reports on the
operating budget by comparing budget to actual, with explanations on tho e revenue and expense
categories and classifications which our year-end projections reveal will be a significant variance
to budget. As noted in the second and third quarter reports, the Adminis ation is proposing this
amendment to address unbudgeted expenditures in the General Fund. Since orida Statutes prohibit
the overexpenditure of departmental budgets and funds without Com ission approval, it is
necessary to amend appropriations for those departments which our year- d projections indicate
will exceed their budget authorization.
ANALYSIS
On March 4, 1998, the first amendment to Fiscal Year 1997/98 was ado ed to cover prior-year
encumbrances. This second amendment will re-allocate $880,000 within e amended budget of
the General Operating Fund, but will result in no overall increase. In order 0 recognize increased
expenditures in one department, offset by decreased expenditures in four departments, a budget
amendment must be adopted.
Our projections, as stated in the quarterly reports, indicated increases within Citywide Accounts
($880,000) due primarily to the required increased allocations of Ad Valorem tax to the South
Pointe and City Center tax increment districts and other miscellaneous items. These increases will
be offset by decreased expenditures due to savings from unfilled positions in departments such as
Code Compliance ($150,000); Public Works ($240,000); and Development Services ($100,000),
and a reduction in overtime in the Police Department ($390,000) due to a reimbursement from the
Confiscation Trust Fund.
AGENDA ITEM KIF
DATEJI-Y--9~
Fiscal Year 1997/98 Second Budget Amendment
Page 2
November 4, 1998
No amendments to the Enterprise and Internal Service Funds are planned, as our projections indicate
that these funds will remain within their annual allocations.
In keeping with sound financial planning and budgeting practices, we will, if necessary, present a
third and final amendment during the month of December supported with a year-end reconciliation
for the fourth quarter to recognize any unanticipated expenses and year-end closing transactions
which impact the budget document.
SECOND AMENDMENT DISCUSSION:
Having provided an analysis of the General Fund, we will now present the amendments required to
increase appropriations to cover unbudgeted expenditures and decreased expenditures. To either
increase or decrease a departmental appropriation, a budget amendment is necessary.
I. GENERAL FUND EXPENDITURE APPROPRIATIONS
A. Increase and Decrease of Operating Expenditures
INCREASED APPROPRIATIONS
DEP ARTMENT
Citywide
Total Increase
AMOUNT
$ 880.000
$ 880.000
DECREASED APPROPRIATIONS
DEPART:MENT
Development Services
Public Works
Code Compliance
Police
Total Decrease
AMOUNT
$ (100,000)
(240,000)
(150,000)
(390.000)
$ (880 000)
Net Increase/(Decrease)
$
o
CONCLUSION
The attached Resolution will allow the second amendment to departmental appropriations within
the General Fund to be enacted. This action is necessary to comply with Florida Statutes which
stipulate that we may not expend more than our appropriations provide.
SR~jC
att W - Resolution