2009-27172 ResoRESOLUTION NO. 2009-27172
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AMENDMENT NO. 1, IN A NEGOTIATED NOT-TO-EXCEED AMOUNT OF $34,894,
TO AN EXISTING AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND
OMARCIO CLEANING SERVICES, INC.; DATED JULY 16, 2008, FOR JANITORIAL
SERVICES.
WHEREAS, on July 16, 2008, the Mayor and City Commission accepted the
recommendation of the City Manager pursuant to Request for Proposals (RFP) No. 04-
07/08 for Janitorial Services; and
WHEREAS, upon further negations, the Mayor and City Clerk executed
agreements with Diamond Contract Services, Inc., Omarcio Cleaning Services, Inc.,
and Vista Building Maintenance Services, Inc., on October 1, 2008; and
WHEREAS, the Normandy Isle Pool Facility has been included as part of the list
of facilities noted in the scope of work for RFP No. 04-07/08; and
WHEREAS, Omarcio Cleaning Services, Inc. submitted the lowest bid to
maintain the Normandy Isle Pool Facility, and
WHEREAS, the Agreement shall be effective as of August 1, 2009, to September
30, 2010; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve the Amendment, pursuant to Request for Proposals (RFP)
No. 04-07/08, for Janitorial Services, and authorize the Mayor and City Clerk to execute
Amendment No. 1, in a negotiated not-to-exceed amount of $33,894 to an existing.
Agreement between the City of Miami Beach and Omarcio Cleaning Services, Inc.;
dated July 16, 2008, for janitorial services.
PASSED and ADOPTED this 9th day of september , 2009.
ATTEST:
CITY CLERK
Robert Parcher
OR
Matti Herrera Bower
APPROVED AS TO
FORM & LANGUAGE
/'1 x~ FO6t EXECUTION
q (l~ dq
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Authoring the Mayor and City '
Clerk to Execute Amendment No. 1, in a Negotiated Not-to-Exceed Amount of $33,894, to an Existing Agreement
between the City of Miami Beach and Omarcio Cleaning Services, Inc.; Dated July 16, 2008, for Janitorial Services.
Ke Intended Outcome Su orted:
Ensure well-maintained facilities
Su ortin Data Surve ,Environmental Scan, etc.
The 2007 Miami Beach Customer Service Survey indicates 81% of residents and 77% of business rated the
a earance of the Cit s ublic buildin s as either excellent or ood.
Issue•
Shall the Cit Commission a rove the Amendment?
item Summaryitiecommenaation:
On July 16, 2008, the Mayor and City Commission approved Resolution No. 2008-26859 authoriang the execution of an
agreement with Diamond Contracting Services, Inc., Omarcio Cleaning Services, Inc., and Vista Building Maintenance
Services, Inc., pursuant to RFP No. 04-07/08 for janitorial services in an amount not to exceed $1,257,986.64.
At the time, the Normandy Isle Pool facility was not included in the facilities list noted in the scope of work for RFP No.
04-07/08, but was maintained by Omarcio Cleaning Services, Inc., on a monthly basis. The proposed Amendment in the
amount of $33,894 serves to include the Normandy Isle Pool facility in the facilities list noted in RFP No. 04-07/08.
The purpose of RFP No. 04-07/08 was to establish a contract, by means of sealed Proposals, for a qualified provider of
janitorial services. The Contractor shall provide all supervision, administrative and technical support, labor,
subcontractors, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate
and assure effective completion of all services described herein. The Contractor shall be fully responsible for providing
customer service, quality control and all other services listed herein. Unless otherwise specfied, the Contractor will
determine how often the work is to be performed, how much labor is needed to perform the tasks, what methods will be
used to complete the job and which supplies, materials and equipment are needed. The results of the work performed
under this contract will conform to the Quality Requirements and the Public Area Cleanliness Index These performance-
based specifications express the City of Miami Beach's requirements in the form of Quality Requirements. These work
requirements are provided as the City of Miami Beach's best gauge of the minimum quality standards to be met. The
Contract Coordinator expects that upon daily or periodic inspections that these minimum standards will be met or
exceeded.
In addition to the listed facilities in the scope of work, the Contractor must maintain to the level of "cleanliness,"as defined
in RFP No. 04-07/08, the Contractor shall include the Normandy Isle Pool facility, located at 7030 Trouville Espalande,
Miami Beach, Florida, 33141, as part of its agreement with the City.
On June 29, 2009, the Procurement Division requested proposals from the current Janitorial Contractors to manage the
Normandy Isle Pool facility.
As a result, the Procurement Division received the following two (2) bids on July 10, 2009:
• Omarcio Cleaning Services, Inc. $2,421/monthly $33,894/14-month term
• Vista Building Maintenance Services, Inc. $2,450/monthly $34,300/14-month term
Property Management selected Omarcio Cleaning Services, Inc., the lowest bidder, to maintain the Normandy Isle Pool
facility. As a result, effective on August 1, 2009, the City is currently saving $531.56 on a monthly basis under the new
Agreement and $7,441.84 over the 14-month term.
Adviso Board Recommendation:
Financial Information:
Sourc~o~ ~ I Amount- Accownt I Approved
r n 1 $33,894.00 520-1720-000325 -Property Management
OBPI Tatal $33,894.00
Financial Impact Summary:
Ci Cterk's Office Le islative Trackin
John Toledo Ext. 2964
De nt I>icector As t Ci Mana er C` ~a r
_. __
GL FHB TH PDW JM
T:\AGEND 09 9\Consent\RFP 04-07-08 Amen ent 1 - Summarv.doc
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~ MIAMIBEACH
' City of Miami Beaeh, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
To: Mayor Matti Herrera Bower and Members of the Ci Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: September 9, 2009
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AMENDMENT NO. 1, IN A NEGOTIATED NOT-TO-EXCEED AMOUNT OF $33,894, TO
AN EXISTING AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND OMARCIO
CLEANING SERVICES, INC.; DATED JULY 16, 2008, FOR JANITORIAL SERVICES.
ADMINISTRATION RECOMMENDATION
Approve the amendment.
KEY INTENDED OUTCOMES SUPPORTED
Ensure well-maintained facilities
FUNDING
Property Management - 520-1720-000325
ANALYSIS
On July 16, 2008, the Mayor and City Commission approved Resolution No. 2008-26859 authorizing
the execution of an agreement with Diamond Contracting Services, Inc., Omarcio Cleaning Services,
Inc., and Vista Building Maintenance Services, Inc., pursuant to RFP No. 04-07/08 for janitorial
services in an amount not to exceed $1,257,986.64.
At the time, the Normandy Isle Pool facility was not included in the facilities list noted in the scope of
work for RFP No. 04-07/08, but was maintained by Omarcio Cleaning Services, Inc., on a monthly
basis. The proposed Amendment in the amount of $33,894 serves to include the Normandy Isle
Pool facility in the facilities list noted in RFP No. 04-07/08 (see Attachment A) .
SCOPE OF SERVICES
The purpose of RFP No. 04-07/08 was to establish a contract, by means of sealed Proposals, for a
qualified provider of janitorial services. The Contractor shall provide all supervision, administrative
and technical support, labor, subcontractors, materials, supplies and equipment (except as otherwise
provided), and shall plan, schedule, coordinate and assure effective completion of all services
described herein. The Contractor shall be fully responsible for providing customer service, quality
control and all other services listed herein. Unless otherwise specified, the Contractorwill determine
how often the work is to be performed, how much labor is needed to perform the tasks, what
Commission Memorandum - Amendment to City's Agreement with Omarcio Cleaning Services, Inc.
September 9, 2009
Page 2 of 2
methods will be used to complete the job and which supplies, materials and equipment are needed.
The results of the work performed under this contract will conform to the Quality Requirements and
the Public Area Cleanliness Index. These performance-based specifications express the City of
Miami Beach's requirements in the form of Quality Requirements. These work requirements are
provided as the City of Miami Beach's best gauge of the minimum quality standards to be met. The
Contract Coordinator expects that upon daily or periodic inspections that these minimum standards
will be met or exceeded.
In addition to the listed facilities in the scope of work, the Contractor must maintain to the level of
"cleanliness," as defined in RFP No. 04-07/08, the Contractor shall include the Normandy Isle Pool
facility, located at 7030 Trouville Espalande, Miami Beach, Florida, 33141, as part of its agreement
with the City.
BID PROCESS
On June 29, 2009, the Procurement Division requested proposals from the current Janitorial
Contractors to manage the Normandy Isle Pool facility.
As a result, the Procurement Division received the following two (2) bids on July 10, 2009:
• Omarcio Cleaning Services, Inc. $2,421/monthly $33,894/14month term
• Vista Building Maintenance Services, Inc. $2,4501monthly $34,300/14-month term
Property Management selected Omarcio Cleaning Services, Inc., the lowest bidder, to maintain the
Normandy Isle Pool facility. As a result, effective on August 1, 2009, the City is currently saving
$531.56 on a monthly basis under the new Agreement and $7,441.84 over the 14-month term.
CONCLUSION
The Administration recommends executing Amendment No. 1 in a negotiated not-to-exceed amount
of $33,894, to an existing Agreement between the City of Miami Beach and Omarcio Cleaning
Services, Inc.; dated July 16, 2008, for janitorial services.
JMG/TH/JT/GL
T:IAGENDA\2009\September 9\ConsenNJanitorial Amendment 1 - MEMO.doc
AMENDMENT NO. 1
TO
AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA (CITY)
AND
OMARCIO CLEANING SERVICES, INC. (CONTRACTOR)
FOR JANITORIAL SERVICES, DATED AUGUST 1, 2009.
This Amendment No. 1 to the above subject Agreement is made and entered into this 1 sc
day of August, 2009, by and between the CITY OF MIAMI BEACH, FLORIDA, and
OMARCIO CLEANING SERVICES, INC.; and hereby amends the Agreement as
follows:
In addition to the listed facilities, the Contractor must maintain to the level of
"cleanliness" as defined in RFP No. 04-07/08, the Contractor shall include the
Normandy Isle Pool facility, located at 7030 Trouville Esplanade, Miami Beach,
Florida, 33141, as part of its agreement with the City, at the monthly cost of
$2,421.00.
2. The City and the Contractor agree that all other provisions of the Agreement shall
remain unchanged and in full force and effect. This Amendment supersedes and
governs any prior negotiations, correspondence, or conversations applicable to
the matters contained herein, and there are no commitments, agreements, or
understandings concerning the subject matter of this Amendment that are not
contained in this document.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
executed by their appropriate officials, as of the date first entered above.
FOR CITY:
ATTEST:
By:
Robert Parcher
City Clerk
FOR CONTRACTOR:
ATTEST:
By: ~,~~
Signature
C rg-,P.S i .5 rel ~ci,~~
Print Name/Title
OMARCIO CLEANING SERVICES, INC.
By:
ature
lY~'I ~ e`D ~~ *r~~9c~i
Print NamelTitle
APPROVED AS TO
FORM & LANGUAGE
t~ FOf~,II~CECUTION
y a, ~
ate
CITY OF MIAMI BEACH, FLORIDA
By:
Jorge M. Gonzalez
City Manager
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