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2009-27223 ResoRESOLUTION No. 2009- 27223 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 19 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND CH2M HILL, DATED MAY 16, 2001, FOR ADDITIONAL DESIGN SERVICES FOR BAYSHORE NEIGHBORHOOD N0.8D -SUNSET ISLANDS NO. III AND IV, IN THE NEGOTIATED NOT-TO-EXCEED AMOUNT OF $108,000; WITH FUNDING FROM THE LINE OF CREDIT APPROVED BY THE CITY COMMISISION IN MAY 2009, AND AN APPROPRIATION FROM THE FUTURE STORMWATER AND WATER AND SEWER BONDS. WHEREAS, on May 16, 2001, the Mayor and City Commission adopted Resolution No. 2001-24387, approving and authorizing the Mayor and City Clerk to execute an Agreement with CH2M Hill for professional services for the Bayshore and Sunset Island Streetscape Right-of-Way Neighborhood Project (the Project), pursuant to Request for Qualifications No. 134-99/00; and WHEREAS, the Agreement provides for the detailed planning services for various streetscape, landscape, and utility improvements within the Bayshore, and Sunset Island neighborhoods; and WHEREAS, the planning effort for the Bayshore and Sunset Island neighborhoods has been completed and detail design activities are underway; and WHEREAS, the Agreement was executed in the not-to-exceed amount of $133,174; and WHEREAS, on December 10, 2003, the Mayor and City Commission adopted Resolution No. 2003-25432, approving additional design services as Amendment No. 1 to the Agreement, for planning, design, permitting, bidding /award, and construction administrative services for the Bayshore and Sunset Island neighborhoods in the not-to- exceed amount of $1,913,302; and resulting in a revised contract fee of $2,046,476;and WHEREAS, on February 24, 2005, Amendment No. 2 to the Agreement was executed, to re-package Sunset Islands 1 and 2 from Bid Package 8D to Bid Package 8B at no additional cost, resulting in no change to contract; and WHEREAS, on November 8, 2005, Amendment No. 3 to the Agreement was executed to include the completion of a topographic survey along Pine Tree Drive, from West 28t" to West 40t" Streets, along the east side of the road, in the not-to-exceed amount of $12,850.00; resulting in a revised contract fee of $2,059,326; and WHEREAS, on February 17, 2006, Amendment No. 4 to the Agreement was executed to include the evaluation, permitting and preparation of construction cost alternatives for the installation of curb/valley gutters to Sunset Islands 1 and 2, in the not- to-exceed amount of $2,500; resulting in a revised contract fee of $2,061,826; and WHEREAS, on February 16, 2006, Amendment No. 5 to the Agreement was executed to include the installation of four (4) drainage test wells to provide additional information for the preparation of a Letter of Reasonable Assurance to be submitted to the Florida Department of Environmental Protection (FDEP), as required in the permit application for the Project, in the not-to-exceed amount of $55,863; resulting in a revised contract fee of $2,117,689; and WHEREAS, on September 6, 2006, Amendment No. 6 to the Agreement was executed to include the installation of "P3.2" classified water main replacements required by the City's Public Works Department, in the not-to-exceed amount of $372,230; resulting in a revised contract fee of $2,489,919; and WHEREAS, on September 9, 2006, Amendment No. 7 to the Agreement was executed to include the installation of bike lanes/routes required by the City's Public Works Department, in the not to exceed amount of $58,128; resulting in a revised contract fee of $2,548,047.00; and WHEREAS, on September 28, 2006, Amendment No. 8 to the Agreement was executed to include the installation of alternative parking in the Lake Pancoast area, in the not-to-exceed amount of $24,900; resulting in a revised contract fee of $2,572,947; and WHEREAS, on September 28, 2006, Amendment No. 9 to the Agreement was executed to include the installation of road edge treatment to Sunset Islands 1 and 2, in the not-to-exceed amount of $3,200; resulting in a revised contract fee of $2,576,147; and WHEREAS, on September 28, 2006, Amendment No. 10 to the Agreement was executed to include the installation of resident requested modifications in the Lake Pancoast area; in the not-to-exceed amount of $8,680; resulting in a revised contract fee of $2,548,827; and WHEREAS, on August 6, 2007 Amendment No. 11 was executed for an additional thirty seven (37) soil borings in Sunset Island No. 1 to verify underground utility services / potential conflicts, in the not to exceed amount of $10,400; resulting in a revised contract fee of $2,595,227; and WHEREAS, on April 11, 2007, Amendment No. 12 to the Agreement was executed for additional services regarding verification of additional underground utilities to avoid conflicts in 103 boring sites along North Bay Road between Sunset Drive and Alton Road, in the not to exceed amount of $27,500; and 334 boring sites for Bid Package 8A- Central Bayshore, in the not to exceed amount of $94,675; and to perform a traffic study at the intersection of West 28th Street and Prairie Avenue, in the not to exceed amount of $20,780; all resulting in a revised contract fee of $2,738,182; and WHEREAS, Amendment No. 13 to the Agreement was executed for additional services to expand the traffic study of alternative design concepts for the 28th Street and Prairie Avenue intersection (previously authorized under Amendment No. 12), in the not to exceed amount of $22,156; resulting in a revised contract fee of $2,760,338; and WHEREAS, Amendment No. 14 to the Agreement was executed for additional services to implement miscellaneous design revisions to bike lanes, traffic tables, crosswalks, the 28th Street and Prairie Avenue intersection, and water mains, in the not to exceed amount of $15,403; resulting in a revised contract fee of $2,775,741; and WHEREAS, Amendment No. 15 to the Agreement was executed for additional services to prepare a re-application package for the Historic Preservation Board for the Lake Pancoast Bid Package, in the not to exceed amount of $2,145.00; resulting in a revised contract fee of $2,777,886; and WHEREAS, Amendment No. 16 to the Agreement was executed for additional services for design services, preparation of materials, and attendance at a meeting with residents discussing options for the intersection of 28t" Street and Prairie Avenue, in the not to exceed amount of $2,947.00; resulting in a revised contract fee of $2,780,833; and WHEREAS, Amendment No. 17 to the Agreement was executed for additional services for design services, preparation of materials, and attendance at various Board and civic meetings discussing options on Sunset Islands No. I and II, in the not to exceed amount of $15,344.00; resulting in a revised contract fee of $2,796,177; and WHEREAS, Amendment No. 18 to the Agreement was executed for additional services for design services necessary for the preparation of a technical memorandum evaluating the use of exfiltration trenches in lieu of a stormwater pump station in Lake Pancoast, in the not to exceed amount of $15,196.00; resulting in a revised contract fee of $2,811,373; and WHEREAS, Amendment No. 19 to the Agreement provides for additional design scope on Sunset Islands Nos. 3 and 4; that includes preparation of a technical memorandum that investigates the existing stormwater system, proposes improvements required to meet a 5-year 1-day level of service, and presents them in a schematic plan; that relocates water meters in rear easements to the right-of-way; that adds valley gutters, catch basins, replacement/upsizing of outfalls, tideflex valves, and stormwater quality improvements; that coordinates the undergrounding of electric, cable, and phone services; that coordinates new gas service; and that updates the existing condition sheets; and WHEREAS, Amendment No. 19 has been negotiated, in the amount of $108,000; resulting in a revised contract fee of $2,919,373. 2009-27223 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission hereby approve and authorize the Mayor and City Clerk to execute Amendment No. 19 to the Professional Services Agreement between the City and CH2M Hill, dated May 16, 2001, for additional design services for Neighborhood 8D Sunset Islands No. III and IV, in a negotiated not to exceed amount of $108,000; with funding to be committed from the line of credit approved by the City Commission in May 2009, and appropriated from the future stormwater and water and sewer bonds. APPROVED AS TO FORM & LANGUAGE PASSED AND ADOPTED this 14th day of October , 2009. ATTEST: ~~~L. ~ Get ~;~fit R BERT PARCHER, CITY CLERK MA TI HERR RA OWER, MAYOR T:\AGENDA\2009\October 14\Consent\Bayshore - CH2MHill Amendment for Sunset III & IV RESO.doc & FO ELUTION ~% ~B l'2 P9 omey a COMMISSION ITEM SUMMARY Condensed Title: A resolution to authorize execution of Amendment No. 19 to the professional services agreement with CH2M Hill for additional construction administration and resident project representative services for the Bayshore Right-of-Way Improvement Project, Bid Pack 8A -Sunset Islands No. II I & IV, in the negotiated not to exceed amount of $108,000. Funding will be committed from the Line of Credit approved by the City Commission in May 2009 and will be an appropriation from the future Stormwater and Water and Sewer Bonds. Ke Intended Outcome Su orted: Ensure well maintained infrastructure. Supporting Data (Surveys, Environmental Scan, etc.): Improvements to the Bayshore Neighborhood satisfies two of the Capital Improvement Projects Office Key Intended Outcomes (KIOs): 1. Ensure Well-Maintained Infrastructure. 2. Ensure Well-Designed, Quality Capital Projects. Issue: Shall the Ci Commission a rove the amendment to the Contract? Item Summa /Recommendation: Bid Package 8D -Sunset Islands No. III and IV, reached a 30% design completion level in March 2005. It has since been on-hold pending a separate Home Owners Association (HOA) led effort to convert electric, telephone, and cable television utilities from overhead to underground. Recently, the HOA has requested that the City re-start the design effort. At the same time, the HOA requested that it receive additional water and storm water improvements similar to those now under design on Sunset Islands No. I and II, since limited storm water funding was previously provided. The water system additional scope includes a design for relocating water meters from easements in the yards behind interior residences to the right-of-way and for abandoning the watermain in the easement. The consultant will also design stormwater conveyance in the form of valley gutters and catch basins located approximately every 200 feet and improvements that address water quality, replacement / upsizing of four outfalls, and new tideflex valves. Other additional scope items include coordinating the conversion of electric, telephone, and cable television utilities from overhead to underground by identifying a corridor for their facilities and addressing potential conflicts. In addition, there will be coordination of an extension of gas services within the project area by identifying a corridor for its facilities and addressing potential conflicts. Also, an allowance has been provided to allow for field verification of topographical features and to confirm / reflect revised conditions since the previous survey was performed over 5 years ago. City staff, including the Special Assistant to the City Manager, negotiated the scope of services, hourly rates, and work effort with the Consultant during multiple meetings. The original proposal was for $230,000. During the final negotiation session held on October 2, 2009, negotiations were finalized at $108,000 for the additional scope of work added to the project. APPROVE THE AMENDMENT TO THE AGREEMENT. Adviso Board Recommendation: Financial Information: Source of Funds: 1 OBPI Total Amount Account Line of Credit approved by the City Commission in May 2009, $108,000 appropriation from the future Stormwater ($70,000) and Water and Sewer $38,000 Bonds $108.000 Financial Impact Summary: I Ci Clerk's Office Le islative Trackin Rick Saltrick, Ext. 6565 Sign-Offs• De artmegt ' actor Assistant Ci Mana er Ci Mana er COC TH JMG , T:\AGENDA\2009\October 14\Consent\Bayshore - CH2MHill Amendment for Sundt III IV SUMMARY.doc / ,~ m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM To: Mayor Matti Herrera Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: October 14, 2009 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 15 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND CH2M HILL, DATED MAY 16, 2001, FOR ADDITIONAL DESIGN SERVICES FOR BAYSHORE NEIGHBORHOOD NO. 8D -SUNSET ISLANDS NO. III AND IV, IN THE NEGOTIATED NOT-TO-EXCEED AMOUNT OF $108,000 FUNDING WILL BE COMMITTED FROM THE LINE OF CREDIT APPROVED BY THE CITY COMMISISION IN MAY 2009 AND WILL BE AN APPROPRIATION FROM THE FUTURE STORMWATER AND WATER AND SEWER BONDS. ADMINISTRATION RECOMMENDATION Adopt the Resolution. FUNDING An amount of $108,000 in funding will be committed from the Line of Credit approved by the City Commission in May 2009 and will be an appropriation from the future Stormwater and Water and Sewer bonds in the amount of $70,000 for Stormwater and $38,000 in Water and Sewer. ANALYSIS On May 16, 2001, the City adopted Resolution No. 2001-24387, approving and authorizing the execution of an Agreement with CH2M Hill for professional services for the Neighborhood No. 8 - Bayshore Right-of-Way (ROW) Infrastructure Improvement Project (the "Agreement")The Agreement was negotiated for anot-to-exceed amount of $133,174 for planning services and the creation of a Basis of Design Report for the entire Bayshore neighborhood including all the Sunset Islands, Central Bayshore, Lower North Bay Road, and Lake Pancoast. The Project scope of work was amended to include design services for these neighborhoods and for assembling multiple bid packages. Later amendments included additional watermain replacements, bike lanes /routes, and traffic calming features throughout these areas. Bid Package 8D -Sunset Islands No. III and IV, reached a 30% design completion level in March 2005. It has since been on-hold pending a separate Home Owners Association (HOA) led effort to convert electric, telephone, and cable television utilities from overhead to underground. Recently, the HOA has requested that the City re-start the design effort. At the same time, the HOA requested that it receive additional water and storm water improvements similarto those now under design on Sunset Islands No. I and II, since limited storm water funding was previously approved in the City's adopted Capital Improvement Plan. Bayshore - CH2MHil1 Amendment for Sunset 111 lV MEMO.doc October 14, 2009 Page 2 of 2 The water system additional scope includes a design for relocating water meters from easements in the yards behind interior residences to the right-of-way and for abandoning the watermain in the easement. This work will improve the water pressure to the effected residences and will facilitate meter reading. The storm water system additional scope includes the preparation of a technical memorandum that discusses the existing storm water system and proposes improvements to achieve a 5-year 1-day level of service. The memorandum will include an aerial map with the proposed improvements shown in a schematic fashion as well as the necessary drainage calculations to allow City staff to undertake a comprehensive review. The memorandum will discuss existing conditions, flood levels due to proposed storm events and proposed improvements to achieve the stipulated level of service. The consultant will also design stormwater conveyance in the form of valley gutters and catch basins located approximately every 200 feet and improvements that address water quality, replacement / upsizing of four outfalls, and new tideflex valves. The City will investigate the existing conditions of the eight outtalls that serve the Sunset Islands III and IV and provide existing conditions assessment of the outfall pipes with video recording to the Consultant. The assumption that up to a maximum of four outfalls will be required to be repaired and / or replaced has been made in an effort to establish a base line effort to be provided by the Consultant for design and permitting. The existing pavement widths will not be reduced to accommodate the valley gutters. Other additional scope items include coordinating the conversion of electric, telephone, and cable television utilities from overhead to underground by identifying a comdor for their facilities and addressing potential conflicts. In addition, there will be coordination of an extension of gas services within the project area by identifying a corridor for its facilities and addressing potential conflicts. Also, an allowance has been provided to allow for field verification of topographical features and to confirm / reflect revised conditions since the previous survey was performed over 5 years ago. City staff, including the Special Assistant to the City Manager, negotiated the scope of services, hourly rates, and work effort with the Consultant during multiple meetings. The original proposal was for $230,000, please reference the attachment. During the final negotiation session held on October 2, 2009, negotiations were finalized at $108,000 for the additional scope of work added to the project. CONCLUSION: The Administration recommends that the Mayor and City Commission authorize the City to execute Amendment No.15 to the existing Professional Services Agreement between the City of Miami Beach and CH2M Hill to provide additional design services for Bayshore Bid Package 8D -Sunset Islands No. III and IV, in an amount not to exceed $108,000. Funding will be committed from the Line of Credit approved by the City Commission in May 2009 and will be an appropriation from the future Stormwater and Water and Sewer Bonds. JMG/TH/COC/JCC/RWS T:WGENDA\2009\October 14\Consent\Bayshore - CH2MHill Amendment for Sunset III IV MEMO.doc SCHEDULE "A-19" SCOPE OF SERVICES Schedule "A" entitled, "Scope of Services", is amended as follows: ADD the following under Task 5 -ADDITIONAL SERVICES: Task 5.11 -Design Additions to Bid Package 8D: Sunset Islands No. III and IV: The Consultant shall provide design services for revising contract documents (specifications and drawings) as needed for the following modifications within the Sunset Islands No. III and IV project area as noted below. In this effort, the Consultant shall be bound by the requirements stipulated in TASK 2 -DESIGN SERVICES as adopted via Resolution No. 2003-25432, on December 10, 2003, approving and authorizing the Mayor and City Clerk to execute an Agreement with CH2M Hill for Professional Services for the Bayshore Neighborhood Right of Way Improvement Project. 1. Update the existing conditions on base sheets with additional field measurements and observations. 2. Prepare a technical memorandum that investigates the existing stormwater system, proposes improvements required to meet a 5-year 1-day level of service, and presents them in a schematic plan on an aerial map that allows a reviewer to see the proposed drainage scheme. This memorandum will include the relevant drainage calculations based upon a City assessment of the existing system. 3. Prepare specifications, plans, and details for relocating water meters in rear easements to the right-of-way and for abandoning the existing watermain located in the easement. This will include a schematic plan of each effected residence showing the location of the existing meter(s), the location of the proposed meter(s), location of directional bore(s), and other pertinent information about each residence. 4. Design a stormwater system with conveyance in the form of valley gutters and catch basins located approximately every 200 feet and with improvements that address water quality, improvements/upsizing of 4 outfalls, and new tideflex valves. The existing pavement widths will not be reduced to accommodate the valley gutters. The stormwater plans will not require a profile view. 5. Coordinate the conversion of electric, telephone, and cable television utilities from overhead to underground by identifying a corridor for their facilities and addressing potential conflicts. 6. Coordinate the extension of gas services within the project area by identifying a corridor for its facilities and addressing potential conflicts. Deliverables • Meeting minutes from Kick-off meeting • Technical memorandum with a schematic plan on an aerial map with relevant drainage calculations • Amended construction documents to include valley gutters, catch basins, water quality improvements, replaced/upsized outfalls, tideflex valves, water meter relocations, and corridors for electric, telephone, cable television, and gas utilities at the 60% design completion stage. • Construction documents at the 90% design completion stage with City comments from the 60% review incorporated. • Construction documents at the 100% design completion stage, ready for bidding, with City comments from the 90% review incorporated. • Sketches of each rear easement-serviced home for incorporation into the contract documents. • Permit applications and appropriate documents that include additional work and responses to regulatory agency comments. TIME OF COMPLETION Within 12 weeks of receipt of authorization to proceed. PAYMENT AND COMPENSATION The method for calculating the fees for the aforementioned proposed engineering services is established in Exhibit `A' attached, based on estimated labor plus direct costs. The total fee proposed for this Scope of Work shall be on anot-to-exceed basis in the amount of $108,000.00. Invoicing will be monthly and based on hourly rates as defined in the current agreement between CH2M HILL and the City of Miami Beach. CONSULTANT's request for additional services is attached for reference purposes. COMPENSATION • Original Agreement amount $133,174.00. • Amendment No. 1 (Design services for the Bayshore and Sunset Islands Neighborhood) amount $1,913,302.00. • Amendment No. 2 (Re-packaging of Sunset Islands 1 and 2 from Bid Package 8D to Bid Package 8B) amount $0.00 • Amendment No. 3 (Completion of additional topographic survey along Pine Tree Drive) amount $12,850.00. • Amendment No. 4 (Opinion of design, permitting and evaluation of construction cost alternatives for the installation of curbs/valley gutters to Sunset Islands 1 and 2) amount. $2,500.00. • Amendment No. 5 (Installation of four (4) drainage test wells) amount $55,863.00. • Amendment No. 6 (Design services for installation of "P3.2" water mains) amount $372,230.00 • Amendment No. 7 (Design services for the installation of bike lanes/routes) amount $58,128.00 • Amendment No. 8 (Design services for the installation of alternative parking in Lake Pancoast area) amount $24,900.00 • Amendment No. 9 (Design services for the installation of road edge treatment in Sunset Islands 1 and 2) amount $3,200.00 • Amendment No. 10 (Design services for the installation of resident requested modifications in the Lake Pancoast area) amount $8,680.00 • Amendment No. 11 (Design services for the installation of test holes) amount $10,400.00 • Amendment No. 12 (Design services for the installation of test holes and perFormance of a traffic study) amount $142,955.00 • Amendment No. 13 (Design services for the expansion of a Traffic Study previously approved underAmendment No. 12) amount $22,156.00 • Amendment No. 14 (Design services for the implementation of miscellaneous design revisions to bike lanes, traffic tables, crosswalks, the 28th Street and Prairie Avenue intersection, and water mains) amount $15,403.00 • Amendment No. 15 (Services for a re-application to the Historic Preservation Board for Lake Pancoast) amount $2,145.00 • Amendment No. 16 (Design services and preparation of materials for a meeting with residents discussing options for the intersection of 28th Street and Prairie Avenue) amount $2,947.00 • Amendment No. 17 (Design services, preparation of materials, and attendance at various Board and civic meetings discussing options on Sunset Islands No. I and II) amount $15,344.00 • Amendment No. 18 (Design services for the preparation of a technical memorandum evaluating the use of exfiltration trenches in lieu of a stormwater pump station in Lake Pancoast) amount $15,196.00 • Amendment No. 19 (Design services for additional scope on Sunset Islands No. 3 and 4 including preparation of a technical memorandum that investigates the existing stormwater system, proposes improvements required to meet a 5-year 1-day level of service, and presents them in a schematic plan; relocation of water meters in rear easements to the right-of-way; addition of valley gutters, catch basins, replacement/upsizing of outfalls, tide flex valves, and stormwater quality improvements; coordination of the undergrounding of electric, cable, and phone services; coordination of new gas service; and updates to the existing condition sheets) amount $108,000.00. • Revised Agreement amount $2.919,373.00 T:WGENDA12009\October 141Consent\Bayshore - CH2MHill Amendment for Sunset III & IV AMEND.doc ~H21~/EHILL September 24, 2009 Charles Carreno, P.E. Miami Beach Office of Capital Improvement Projects 77717th Street Miami Beach, FL 33139 Subject: Bayshore Contract Sunset Islands 3 and 4 - Package D Design Dear Charlie: CH2M HILL has prepared the attached proposal for the design of Sunset Islands 3 and 4 (Package D) design for the CTI'Y's review. The proposal has been prepared based on the revised rates submitted to the CITY on September 22, 2009 via e-mail and direction obtained last week on the new approach to the stormwater system design. Please note that the proposal fee of $230,000 is the estimate to complete the design from notice to proceed and includes permitting services and a task to perform additional as needed improvements based on CITY's condition assessment of existing stormwater system. Our current contract has $91,000 remaining fee for Package D design services, so an amendment for $139,000 would be required based on the proposed fee. The attached design proposal is valid for 60 days. Please feel free to contact me at 407-712-5694 with any questions. Sincerely, CH2M HILL Brenda van Ravenswaay, P.E. Vice President Florida Operations Manager COPYRIGHT 2009 BY CH2M HILL, INC. SCOPE OF SERVICES CITY OF MIAMI BEACH RIGHT-OF-WAY INFRASTRUCTURE IMPROVEMENTS PROGRAM NEIGHBORHOOD N0.8 - BAYSHORE/SUNSET ISLANDS 3 & 4 Detailed Design Services and Permitting Assistance Services PROJECT DESCRIPTION Following submission of the Neighborhood No. 8 30% design documents in March 2005, the Bayshore/Sunset Islands Package D (based on the BODR) project was put on hold until the Sunset Islands 3 & 4 neighborhood associations worked on undergrounding other utilities. In June 2009, the CITY contacted CH2M HILL (CONSULTANT) to restart the Package D design project. The CITY has directed CONSULTANT to not use the design approach in the BODR but to develop a new approach to stormwater based on valley gutters on all roads with catchment basins and required road pavement improvements in this neighborhood. The CITY has requested that the CONSULTANT prepare design documents and provide permitting services for the new expanded design. It should be noted that these changes will impact the work prepared for the 30 percent design documents and require changes to the stormwater system and the water main layout. The scope incorporated below supersedes work defined in the BODR and other previous scopes. SCOPE OF SERVICES Task 1 -Kick-Off Meeting/Field Visit The CITY and CONSULTANT will meet for atwo-day kick-off meeting to create a fast start to the design phase. The purpose of the meeting will be to confirm design approach along with walking the project site to identify existing site constraints. The CONSULTANT's design team to attend meeting will include the project director, senior consultant, and two lead design engineers. Task 2 -Detailed Design As part of this task, the CONSULTANT will provide the following revisions/additions to the 30% design documents for Package D -Sunset Islands 3 & 4. The CONSULTANT will then complete the design documents to 100% based on the expanded scope. Demolition Plans: • Incorporate new areas of demolition as required for the installation of the additional paving and storm drain improvements. Paving and Grading Plans: • All roads will be reconstructed and re-graded as necessary to improve drainage. Road width will match existing. • All roads will have 18" valley gutter installed as edge treatment and the valley gutter will be included in determining the total pavement width. Watermain Plan and Profiles: • Water mains will be relocated where necessary to allow for new storm drain piping. Stormwater Plan and Profiles: • New storm drain inlets and piping will be added where necessary to improve drainage on both islands. • As determined by hydraulic modeling, undersized outfalls will be identified and recommended pipe sizes will be provided. The CITY will be responsible for determining if easements exist to allow for replacement of the piping and to identify landscaping and structures that may be affected. If new easements are required, the CITY will be responsible for obtaining required agreements. • If outfall upgrades or replacement is required, the CITY will direct the CONSULTANT on which outfall option (existing or new) to go forward with for permitting and final design. New or upgraded outfalls are not included in Task 2 scope and fee and would need to be incorporated into the scope and fee for Task 4. Drainage Computations: • Hydraulic modeling will be performed as the basis for the pipe size design, as well as the adequacy of the existing outfalls. The proposed system design basis will be the 5 year - 24 hour storm event. • The Drainage Computations will be calculated based on the revised design. Task 3 -Permitting As part of this task, the CONSULTANT will coordinate with stormwater and water main permitting agencies and will prepare the permit applications for construction as listed in Table below. Specific activities will include: - Attend apre-application meeting with Miami-Dade County DERM to determine the stormwater treatment requirements based on the revised design. - Submit permit application forms. - Provide one response to request for additional information if requested by the permitting agencies. Agency/Permit application Responsible Party for Permit Application and RAI Response A. Miami-Dade DERM la.) Class II Water Control Permit (Drainage CONSULTANT system overflow outfall to surface water) lb.) ERP/COE joint application (use same CONSULTANT submittal package with DERM for la and lb.) 2.) DERM Tree Removal Permit CITY (if needed) 3.) DERM Class V Permit for Temporary CONSULTANT Dewatering 4.) Miami Dade DERM Watermain Extension CONSULTANT review B. USACOE Nationwide Permit CONSULTANT (if needed) C. Miami Dade Environmental Health-Water CONSULTANT Department D. Florida Department of Environmental Protection CONTRACTOR 1.) NPDES NOI Permit (not included in this scope) E. Miami Beach Building Department CITY F. Miami Dade Traffic Engineering CITY G. Miami Dade Public Worlcs ROW CITY Task 4 -Existing System Evaluation The CITY will provide the CONSULTANT a condition assessment report of the existing stormwater system including outfalls prior to kickoff meeting described in Task 1. The assessment will include a video taping of the interior of the pipe. For Task 4, the CONSULTANT has provided an estimated budget for review of the condition assessment report and the design of repairs or replacement of the existing system. Upon review of the report, CONSULTANT will draft a brief memorandum on recommended repairs and/or replacement items to be incorporated into the design drawings prepared under Task 2. The memorandum will include the CONSULTANT's estimated level of effort to incorporate the existing system recommendations into the design and will also include recommendations for outfall replacement or upgrade based on hydraulic modeling analysis described in Task 2.. If the level of effort to incorporate the repair or replacement items into the scope of work exceeds the authorized fee in Task 4, the CITY will approve additional funding for CONSULTANT to incorporate this work into the design documents before the CONSULTANT proceeds with such work. 3 Deliverables: 1. Meeting notes from Kickoff/Field Visit (electronic submittal) 2. 60 percent design deliverable for CITY. CITY comments will be incorporated into the 90 percent design deliverable 3. Review 90 percent design deliverable for CITY Review. CITY comments will be incorporated into the 100 percent design deliverable 4. 100 percent design deliverable for bidding 5. Water main and stormwater permit applications to be submitted by CITY 6. Brief technical memorandum on recommendations based on CITY provided condition assessment of existing stormwater system. All design deliverables will include 4 full-size sets, 4 half-size sets and one electronic PDF. Assumptions: 1. Task 1, 2 and 4 scope of work will be completed no later than December 31, 2010 based on notice to proceed from City no later than January 1, 2010 and the CITY's timely review of deliverables. Within two weeks of receipt of NTP, CONSULTANT will propose a delivery schedule for the CITY's review. Any delays by CITY beyond the dates stated above may require scope and fee revisions. 2. Specifications similar to those provided on previous design for the CITY will be submitted for CITY review with the 90 percent review package. 3. CONSULTANT will not attend any meetings with HOAs. 4. CITY will pay all permitting fees. 5. Project scope and fee is based on attached estimated drawing list in Attachment A. 6. No permitting activities are included for outfall repair, replacement or new construction. 7. CITY to provide electronic version of drawings for any proposed utility designs (prepared by others) in AutoCAD or Microstation. If these utility designs cause significant conflicts with water main and stormwater system design, the CITY will coordinate with those projects to resolve conflicts. S. CITY will provide written design review comments within two weeks of receipt of package. CONSULTANT will respond to comments in writing within one week of receipt from CITY. 9. Proposed roadway widths (including gutters) will match existing widths. The CITY will provide direction to the CONSULTANT. The CONSULTANT will not contact the Public Works Department (PWD) for approval of reduced lane widths (less than 10 feet minimum lane width requirement). 10. Roadway profiles will not be included. 4 11. 18" valley gutters will be installed along both sides of all roads. The CONSULTANT will not contact PWD for approval of removal of steel reinforcing in the 18" valley gutter. If reinforcement is removed from currently used valley gutter detail, the CITY will provide an updated detail to the CONSULTANT for use in this project. 12. Existing outfalls will be used for the discharge of stormwater. Undersized outfalls will be replaced as necessary as part of Task 4 fee allowance for repair and replacement. This proposal does not include any structural design/improvements of the existing seawall at the locations of the outfalls. It is assumed that the existing seawall is structurally sound and can handle larger pipe penetrations (if needed). 13. This proposal does not include any additional survey or the creation of new easements that may be necessary for the replacement of existing outfalls. 14. Inlets will be placed at approximate 200 foot intervals. 15. The design storm will be the 5 year, 24 hour storm 16. Stormwater treatment will be limited to baffle boxes at each outfall. If additional/other methods of treatment are required by the permitting agencies, the scope and fee will be revised. 17. Demolition (DM) drawings will be revised to address the new stormwater system and paving design along with any impacts to the watermains or other improvements. 18. Watermain (WM) drawings may need to be revised in order to maintain proper separation between the new stormwater, new watermains, and the existing sanitary mains. 19. Existing Conditions (EC) drawings will not be revised from 30 percent design package completed in March 2005. 20. Travel expenses for design team will be reimbursed by the CITY. 21. CH2M HILL shall not be responsible for Regulatory Agency delays, or any delay caused beyond our control PAYMENT AND COMPENSATION The total fee proposed for this scope of work shall be anot-to-exceed amount of $230,000. This fee is based on estimated labor hours per task and other direct costs, as shown in the attached fee proposal from CH2M HILL, dated September 23, 2009. The fee is also based on the hourly rates shown in Attachment B that are currently being reviewed by the CITY. Attachment C contains additional information regarding the development of the not-to-exceed fee. Invoicing will be monthly. 5 Attachment A Irctim~torl Ilr~~e~inn 1 i~t COUNT TITLE 1 Cover Sheet 2 Le end Abbreviations and Notes 3 Existin Structure Data -Island 3 4 Existin Structure Data -Island 4 5 Surve Control -Island 3 6 Surve Control -Island 4 7 Existin Conditions Ke Ma -Island 3 8 Existin Conditions Ke Ma -Island 4 9 Existin Conditions -Island 3 10 Existin Conditions -Island 3 11 Existin Conditions -Island 3 12 Existin Conditions -Island 3 13 Existin Conditions -Island 4 14 Existin Conditions -Island 4 15 Existin Conditions -Island 4 16 Existin Conditions -Island 4 17 Existin Conditions -Island 4 18 Existin Conditions -Island 4 19 Existin Conditions -Island 4 20 Demolition Plan Ke Ma -Island 3 21 Demolition Plan Ke Ma -Island 4 22 Demolition Plan -Island 3 23 Demolition Plan -Island 3 24 Demolition Plan -Island 3 25 Demolition Plan -Island 3 26 Demolition Plan -Island 4 27 Demolition Plan -Island 4 28 Demolition Plan -Island 4 29 Demolition Plan -Island 4 30 Demolition Plan -Island 4 31 Demolition Plan -Island 4 32 Demolition Plan -Island 4 33 Pavin and Gradin Plan Ke Ma -Island 3 34 Pavin and Gradin Plan Ke Ma -Island 4 35 Pavin and Gradin Plan -Island 3 36 Pavin and Gradin Plan -Island 3 37 Pavin and Gradin Plan -Island 3 38 Pavin and Gradin Plan -Island 3 39 Pavin and Gradin Plan -Island 4 40 Pavin and Gradin Plan -Island 4 41 Pavin and Gradin Plan -Island 4 42 Pavin and Gradin Plan -Island 4 43 Pavin and Gradin Plan -Island 4 44 Pavin and Gradin Plan -Island 4 45 Pavin and Gradin Plan -Island 4 46 Pavin and Gradin Details -Island 3 A-1 Attachment A Fetim'torl Ilr~~eiir~n 1 i~t COUNT TITLE 47 Pavin and Gradin Details -Island 4 48 Pavement Markin and Si na a Plan Ke Ma -Island 3 49 Pavement Markin and Si na a Plan Ke Ma -Island 4 50 Pavement Markin and Si na a Plan -Island 3 51 Pavement Markin and Si na a Plan -Island 3 52 Pavement Markin and Si na a Plan -Island 3 53 Pavement Markin and Si na a Plan -Island 3 54 Pavement Markin and Si na a Plan -Island 4 55 Pavement Markin and Si na a Plan -Island 4 56 Pavement Markin and Si na a Plan -Island 4 57 Pavement Markin and Si na a Plan -Island 4 58 Pavement Markin and Si na a Plan -Island 4 59 Pavement Markin and Si na a Plan -Island 4 60 Pavement Markin and Si na a Plan -Island 4 61 Pavement Markin and Si na a Details -Island 3 62 Pavement Markin and Si na a Details -Island 4 63 Water Main Plan and Profile Ke Ma -Island 3 64 Water Main Plan and Profile Ke Ma -Island 4 65 Water Main Plan and Profile -Island 3 66 Water Main Plan and Profile -Island 3 67 Water Main Plan and Profile -Island 3 68 Water Main Plan and Profile -Island 3 69 Water Main Plan and Profile -Island 3 70 Water Main Plan and Profile -Island 3 71 Water Main Plan and Profile -Island 3 72 Water Main Plan and Profile -Island 3 73 Water Main Plan and Profile -Island 3 74 Water Main Plan and Profile -Island 4 75 Water Main Plan and Profile -Island 4 76 Water Main Plan and Profile -Island 4 77 Water Main Plan and Profile -Island 4 78 Water Main Plan and Profile -Island 4 79 Water Main Plan and Profile -Island 4 80 Water Main Plan and Profile -Island 4 81 Water Main Details -Island 3 82 Water Main Details -Island 3 83 Water Main Details -Island 3 84 Water Main Details -Island 4 85 Water Main Details -Island 4 86 Water Main Details -Island 4 87 Stormwater Ke Ma -Island 3 88 Stormwater Ke Ma -Island 4 89 Stormwater Plan and Profile -Island 3 90 Stormwater Plan and Profile -Island 3 91 Stormwater Plan and Profile -Island 3 92 Stormwater Plan and Profile -Island 3 A-2 Attachment A Fctirr»torl Ilr~~e~inn 1 i~t COUNT TITLE 93 Stormwater Plan and Profile -Island 3 94 Stormwater Plan and Profile -Island 3 95 Stormwater Plan and Profile -Island 3 96 Stormwater Plan and Profile -Island 3 97 Stormwater Plan and Profile -Island 3 98 Stormwater Plan and Profile -Island 3 99 Stormwater Plan and Profile -Island 3 100 Stormwater Plan and Profile -Island 3 101 Stormwater Plan and Profile -Island 4 102 Stormwater Plan and Profile -Island 4 103 Stormwater Plan and Profile -Island 4 104 Stormwater Plan and Profile -Island 4 105 Stormwater Plan and Profile -Island 4 106 Stormwater Plan and Profile -Island 4 107 Stormwater Plan and Profile -Island 4 108 Stormwater Plan and Profile -Island 4 109 Stormwater Plan and Profile -Island 4 102 Stormwater Details -Island 3 103 Stormwater Details -Island 3 104 Stormwater Details -Island 4 105 Stormwater Details -Island 4 106 Stormwater Erosion Control Details -Island 3 107 Stormwater Erosion Control Details -Island 4 A-3 Attachment B Proposed Billing Rates Functional Category CH2M HILL Proposed Rates for FY2010 Project Director $165.00 Project Manager $140.00 Sr. Engineer/Architect $120.00 Engineer/Architect $100.00 Staff Engineer $90.00 Resident Project Representative $89.00 Designer $83.00 Clerical $45.00 Drafter $60.00 ~ ~~ore: ~ (1 ). Rates would be subject for 3% annual increase as per agreement (2). Proposed rates would apply to Bayshore/Sunset Island Contract Only Attachment C Fee Estimate Task Name Hours Rate Amount TASK 1 -KICKOFF MEETING/FIELD VISIT Engineer/Architect 16 100 $ 1,600 Engineer/Architect 16 100 $ 1,600 Project Director 8 165 $ 1,320 Project Director 16 165 $ 2,640 Project Director 16 165 $ 2,640 Task 1 Labor Subtotal 72 $ 9,800 Task 2 -DESIGN Designer 600 83 $ 49,800 Designer 122 83 $ 10,126 Engineer/Architect 272 100 $ 27,200 Engineer/Architect 504 100 $ 50,400 Project Director 60 165 $ 9,900 Project Director 40 165 $ 6,600 Project Director 40 165 $ 6,600 Project Director 156 165 $ 25,740 Task 2 Labor Subtotal 1,794.00 $ 186,366 Task 3 -PERMITTING Project Director 32 165 $ 5,280 Engineer/Architect 72 100 $ 7,200 Task 3 Labor Subtotal 104 $ 12,480 Task 4 -REPAIR AND REPLACMENT Designer 40 83 $ 3,320 Engineer/Architect 40 100 $ 4,000 Project Director 16 165 $ 2,640 Project Director 24 165 $ 3,960 Task 4 Labor Subtotal 120 $ 13,920 Labor Total 2,090A0 $ 222,566 Expenses' $ 3,4110 Travel $ 4,100 Grand Total. . ~ 230,b66