New World Symphony,, ~ o o ~- a ya/ c~
m MIAMI BEACH ~/
City of Miami Beach Cultural Affairs Program and Cultural Arts Council
Fiscal Year 2009/10 Cultural Affairs Grant Agreement
This Grant Agreement is entered into this 24th day of September. 2009, between the City of Miami Beach,
Florida (the City), and (Grantee).
Article 1 /Grant Description
~~
1. Grantee:
Grant Contact:
Address:
City, State, Zip:
Phone, fax, a-mail
2. Grant amount:
3. Project description:
4. Itemized budget:
5. Contract execution deadline:
6. Expenditure deadline:
7. Project completion date:
8. Final Report deadline:
IN W ITNESS W HEREOF, the parties
Robert
City Clerk
New World Symphony
David Sepulveda
541 Lincoln Road
Miami Beach FL 33139
(305) 673-3330, (305) 673-6749, David.Seoulveda(canws.edu
$29,785.13 50% paid upon execution of this Agreement. Remaining 50%
paid upon completion of Project and submission and approval of Final Repon:
See Exhibit 1, attached hereto
See Exhibits 2-A Project Budget and 2-B Grant Budget, attached hereto
November 15, 2009
September 30, 2010
~8~ ~o ~ Zt~lp
Must be postmarked or delivered no later than 45 days after Project
completion date. ¢~, /~~~
have executed this Agreement this ~"- aay of C~L~w''~ , 2009.
Signature 1
STATE OF FLORIDA,. COUNTY OF MIAMI- DADE
The foregoing instrument was acknowledged before me
this (day of ('~('_~'I"~F-Y~ 2009, by
_ NL-~ U< ~tlmpt.}~t~ 4~~iot-for-profd
corporation. He/She is personally knot wn to me or has
produced as
identfication. ~~
Grantee's Cor orate Seal Here
i= -_- _
W ..-
_~ _ - ` \
GRANTEE:
Federal ID #: 59-2809056
BY: Victoria J. Rosters. Executive Vice President
Printed Name of Organization's Authorized Representative
(City Attorney Approval Here)
APPROVED AS TO
FORM & LANGUAGE
tk FOR EXECUTION
Signature of Notary Public
Notary Name: '-~~
Notary Public, State of Florida
;?o~0~r P`;`~ ; Notary Public • State of Florida
• ; My Commission Expires Apr 24, 2011
{~"~ z~,~ aoc Commission # 00 635788
v '•~';;,q; ;; °~' Bonded Through National Notary Assn.
Cits Attornev(,~F,~,N Date
Article II /General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant to the City Manager or his authorized designee, who shall be the City's
Cultural Affairs Program Manager.
2. Proiect Description: The Grantee may only use the Grant forthe purposes that are specifically described
in the Project Description, attached hereto as Exhibit No. 1. All expenditures will be subject to the terms of this
Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B. A mandatory
dollar for dollar ($1 to $1) match is applicable to all Grant programs. Grant applicants must demonstrate
this match through cash, other matching grants and/or In-Kind contributions not in excess of 25% of the
total cash project budget. Line item changes to said Budget shall not exceed ten percent (10%) per category,
and shall, in no event, exceed the total amount of Grant funds. Notwithstanding the preceding sentence,
amendments to the itemized Grant Award Budget in Exhibit 2-B shall not be permitted without the prior written
consent of the Cultural Affairs Program Manager. Said requests shall be made in advance of the project's
commencement, in writing, detailing and justifying the need for such changes.
3. Reports: This Grant has been awarded with the understanding that the described Project will enhance
and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose,
the Grantee must supply the Cultural Affairs Program Managerwith a written Final Report documenting that the
Grantee has fulfilled all requirements. This report must be received by the Cultural Affairs Program Manager
within 45 days of the Project's completion date. Grantees completing their Project by the end of the Fiscal Year,
or September 30, 2010, must submit their final reports no later than November 15, 2010. New Grant awards
will not be released until all Final Reports for previous years' funding are received.
4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article I-2 (subject
to the restrictions therein). In awarding this Grant, the City assumes no obligation to provide financial support of
any type whatsoever in excess of the total Grant amount. Cost overruns are the sole responsibility of the
Grantee. The Grant funds will only be supplied to the Grantee following the Mayor and City Commission's
approval of the awarrJ, and execution of this Agreement by the parties hereto.
.~
5. Program Monitoring and Evaluation: The Cultural Affairs Program Manager may monitorand conductan
evaluation of the Project under this Grant, which may include, with or without limitation, visits by City
representatives to observe the Project, or Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with Grantee's personnel. The Grantee agrees to utilize the standardized Audience Survey
adopted by the Cultural Arts Council to obtain specific feedback from program participants.
6. Bank Accounts and Bonding: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in
writing to the Cultural Affairs Program Manager with the identity and title of individuals authorized to withdrawor
write checks on Grant funds.
7. Accounting and Financial Review: Funded activities must take place within the City's fiscal year for
which they are approved (October 1 -September 30).The Grantee shall keep accurate and complete books
and records of all receipts and expenditures of Grant funds, in conformance with reasonable accounting
standards. These books and. records, as well as all documents pertaining to payments received and made in
conjunction with this Grant, including, without limitation, vouchers, bills, invoices, receipts and canceled checks,
shall be dated within the fiscal yearforwhich they are approved and retained in Miami-Dade County in a secure
place and in an orderly fashion by the Grantee for at least two (2) years afterthe Expenditure Deadline specified
in Article I-5. These books, records, and documents may be examined by the City, and/or its authorized
representatives, at the Grantee's offices during regular business hours and upon reasonable notice.
Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Grantee,
whether or not purported to be related to this Grant.
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8. Publicity and Credits: The Grantee must include the City of Miami Beach logo and the following credit
line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural Arts Council.
Failure to do so may preclude future grant funding from the City in the same manner as if Grantee defaulted
under this Agreement, pursuant to Article II-12.
9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers,
employees, agents and contractors, from any and all liability, losses or damages, including attorneys' fees and
costs of defense, which the City or its officers, employees, agents and contractors may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or
resulting from the performance if this Agreement by the Grantee or its officers, employees, agents, servants,
partners, principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may
issue thereon. Grantee expressly understands and agrees that any insurance protection required by this
Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, hold
harmless and defined the City or its officers, employees, agents and contractors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity
shall not be held liable to pay a personal injury or property damage claim. or judgment by any one person which
exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when totaled with all other
claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the
sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of
action which may arise as a result of the negligence of the Grantee entity.
10. Assignment: The Grantee shall not be permitted to assign this Grant, and any purported assignmentwill
be void, and shall be treated as an event of default pursuant to Article 11-12.
11. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of
Ethics Ordinance, as amended, which is incorporated herein by reference as if fully setforth herein, and Chapter
2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference as iffully set
forth herein.
12. Default/Termination Provisions: In the event the Grantee shall fail to comply with any of the provisions
of this Agreement, the Cultural Affairs Program Manager may terminate this Agreement and withhold or cancel
all or any unpaid installments of the Grant upon giving five (5) calendar days written notice to the Grantee, and
the City shall have no further obligation to the Grantee under this Agreement. Further, in the event of
termination, the Grantee shall be required to immediately repay to the City all portions of the Grant which have
been received by the Grantee, as of the date that the written demand is received.
In the event that this Grant is terminated, the following provisions will also apply:
a. For first-time violations -Grantee shall be required to submit a final report with documentation of
expenditure of all Grant funds already received (first half) up to the termination date.
Additionally, Grantee will be ineligible to apply and/or receive a grant in the subsequent City fiscal year.
However, Grantee will be allowed to apply for grants in future fiscal years.
b. For more than first-time violations -Any compliance infractions beyond first-time violations will be
considered by the Cultural Affairs Program Manager, on acase-by-case basis. As part of his consideration, the
Cultural Affairs Program Manager shall obtain the recommendation of the Cultural Arts Council, but the final
decision as to whether Grantee may be allowed to apply forfuture grants shall remain within the sole discretion
of the City.
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Any uncommitted Grant funds which remain in the possession or underthe control of the Grantee as of
the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15) days
afterthe Expenditure Deadline. If such funds have been committed but not expended, the Grantee must request
in writing from the Cultural Affairs Program Manager an extension of the Expenditure Deadline which, if
approved, shall be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by
delivering to the Cultural Affairs Program Manager a certified check forthe total amount due, payable to the City
of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. Indulgence Will Not be Waiver of Breach: The indulgence of either party with regarcJ to any breach or
failure to perforrn any provision of this Agreement shall not be deemed to constitute a waiver of the provision or
any portion of this Agreement either at the time the breach or failure occurs, or at any time throughout the term
of this Agreement.
14. Written Notices: Any written notices required underthis Agreement will be effective when delivered in
person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article I-1 of
this Agreement, and to the City when addressed as follows: Gary Farmer, Cultural Affairs Program Manager,
City of Miami Beach Dept. of Tourism and Cultural Development,1700 Convention Center Drive, Miami Beach,
Florida 33139-1819.
15. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Represents Total Agreement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within this
agreement and its attachments, are to be considered in construing its terms. No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate
action by the Mayor and City Commission.
Article III /Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and/or services recommended for
support. As such, use of Grant funds for any program component not meeting this condition will be considered a
breach of the terms of this Agreement and will allowthe City to seek remedies including, but not limited to, those
outlined in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No. 92-2824, as
amended from time to time, prohibiting discrimination in employment, housing and public accommodations on
account of race, color, national origin, religion, sex, sexual orientation, handicap, marital status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove
barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities
that are available to persons without disabilities.
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The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination on the basis of any disability.
19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in acconlance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for
any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in State court, and the U.S.
District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT,
Grantor AND Grantee EXPRESSLY WAIVE ANY RIGHTS
EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING
OUT OF, THIS AGREEMENT.
-The remainder of this page is left intentionally blank-
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Exhibit 1 /Revised Project Description
Organization: New World Symphony
Completely describe Project approved by the Grants Panel and in a separate narrative detail all revisions to
the Project based upon the City Commission approved award. Please be as specific as possible; name of
event, specific dates, venues, times, artists, etc. Use extra page if necessary.
Project description as approved by Grants Panel:
The mission of the New World Symphony (NWS) is to prepare highly gifted graduates of distl g7lShed music
programs for leadership roles in orchestras and ensemble groups throughout the world. Dedicated to the
artistic, personal, and professional development of outstanding instrumentalists, NWSoffers afellowship that
provides gifted graduates of music programs from leading colleges, universities, and conservatories the
opportunity to enhance their musical education with the finest professional training, comprising a wide range
of performance, instructional, and community engagement activities. Under the artistic direction of Michael
Tilson Thomas, the program offers in-depth exposure to traditional, modern, and contemporary repertoire,
alongside the active involvement of leading guest conductors, soloists, and coaches from around the world.
During the upcoming 2009/10 Season, NWS will continue to bring gifted artists for the performance of a
diverse repertoire, providing access to world-class classical music to more than 38,000 South Florida residents
and visitors. NWS will present more than 60 performances, of which one-fifth will be free to the public.
Innovative program_m;ng will feature orchestral and chamber presentations with repertoire rangsng from the
Baroque to contemporary periods, drawn from Austrian, American, Argentinean, Czech, Finnish, French,
German, and Russian traditions. Concerts at Lincoln Theatre will feature renowned conductors Osmo
Vanska, Music Director of the Minnesota Orchestra recognized by Musical America. in 2005 as "Conductor of
the Year;" Finnish conductor Susanna Malkki, who will present a contemporary music program of works by
composers of her native country; Atlanta Symphony Music Director Robert Spano, and British Maestro Mark
Wigglesworth in a program featuring soprano Measha Brueggergosman, noted by antics for her "rate i and
artistic intensity" and for "possessing a superb voice capable of just about everything." Guest artists will
include cellists Alban Gerhardt and Anssi Karttunnen, pianist Jeremy Denk, violinists Nadja Salerno-
Sonnenberg and Mikhail Simonyan, violist Roberto Diaz, and baritone Randall Scarlata.
(Please refer to Attachment Afor adetailed- list of artistic and educational activities.)
Project description as revised (if applicable) based upon the City Commission approved award•
Changes to projects awarded under the Artistic Disciplines program must still adhere to the requinment that the work
is new or has never before been presented in Miami Beach.
N/A
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ATTACHMENT A
NEW WORLD SYMPHONY
2009-2010 SEASON PROGRAMS
SEPTEMBER 2009
Woodwind and Brass Ensembles
Per Brevig, conductor
Sheng, Ia'i (Tibetan Love Song)
Tomasi: Liturgical Fanfares
R. Strauss: Sonatina No. 1
String Orchestra Ensemble
Scott Yoo, conductor
Jalbert: Autumn Khapsody
Mendelssohn: Sinfonia No. 8
Mahler: Adegietto from Symphony No. 5
Martin: Petite symphonie concertante
Pre-Season Orchestra Concert
Alasdair Neale, conductor
Adams: The Chairman Dances
Elgar: In the South
A. Schoenberg: Finding Rothko
Britten: Young Person's Guide to the Orchestra
OCTOBER 2009
Opening Night Concert
Michael Tilson Thomas, conductor
Mikhail Simonyan, violin
Berlioz: Doman Carnival
Mussorgsky/Rimsky-Korsakov:
Night on Bald Mountain
Glazunov: Violin Concerto
Ravel: Suite No. 2 from Daphnis and Chloe
Percussion Consort #1
Michael Linville, conductor
Harrison: Tributes to Cha»~n for Three Percussion
Dahl: Duettino concertante for Flute and Percussion
Crockett: Scize for Cello, Piano and Percussion
Mackey: Micro-Concerto for Percussion, Flute,
Clarinet, Violin, Cello and Piano
Welcher: `You Can Fool... "for Percussion
Quartet
NOVEMBER 2009
Chamber Music Series Concert #1
Todd Phillips, violin/leader
All-Mozart program: Flute Quartet No. 3;
A Musical Joke; Symphony No. 38, "Prague"
New Music Series Concert #1
Jeffrey Milarsky, conductor
David Cossin, percussion
Felix Fan, cello
Andrew Russo, piano/synthesizer
Lang: Pierced
Ziporyn: War Chant
Gordon: Gotham
Orchestra Series Concert #1
Alasdair Neale, conductor
David Krakauer, klezmer clarinet
Prokofiev: American Overtu~
Golijov: The Dams and Prayers of Issac the Blind
Tchaikovsky: Symphony No. 6, "Pathetique"
DECEMBER 2009
Orchestra Series Concert #2
Osmo Vanska, conductor
Alban Gerhardt, cello
Stravinsky: The Song of the Nightingale
Haydn: Cello Concerto in D major
Brahms: Symphony No. 4
Chamber Music Series Concert #2
Schubert: String Quartet No. 12, "Quartettsatz"
Mahler: Piano Quartet
J. Strauss, Jr./Schoenberg: Empemr Waltzes
R. Strauss: Serenade for 13 Winds
Schubert: Piano Trio No. 1
Orchestra Series Concert #3
Mark Wigglesworth, conductor
Measha Brueggergosman, soprano
Milhaud: The Creation of the World
Berg: Seven Early Songs
Ravel: Suite from Mother Goose
R. Strauss: Suite from Der Kosenkavalier
JANUARY 2010
Orchestra Series Concert #4
Michael Tilson Thomas, conductor/piano
Grieg: Suite from Peer Gynt
Mozart: Piano Concerto No. 23
Sibelius: The Oceanides
Sibelius: Symphony No. 3
Chamber Music Series Concert #3
Roberto Diaz, viola
Hindemith: Clarinet Quintet
Hindemith: Trauermusik
Beethoven: Viola Quintet, "Storm"
New Music Series Concert #2
Susanna Malkki, conductor
Anssi Karttunen, cello
Saariaho: Notes on Light
Murail: Gondwana
Lindberg. Feria
Discovery Concert #1
Edwin Outwater, conductor
J.S. Bach: Orchestral Suite No. 3
FEBRUARY 2010
Orchestra Series Concert #5
Ludovic Morlot, conductor
Jennifer Koh, violin
Berlioz: Overture to L,esFrancsjuges
Adams: Violin Concerto
Stravinsky: Petmuchka
Percussion Consort #2
Michael Linville, conductor
Cage: Dance Music for Percussion, Piano
and Toy Piano
Varese: Integrates for Winds and Four Percussion
Foss: Percussion Quartet
Cage and Harrison: Double Music
Chamber Music Series Concert #4
Lutoslawski: Mini Overture for Brass Quintet
Janacek: Youth
Chopin: Piano Trio
Tchaikovsky: String Quartet No. 1
MARCH 2010
Community Appreciation Concert
Edward Abrams, NWS Conducting Fellow
Barber: Overture to The School for Scandal
Sierra: Sinfonia No. 4
Bernstein: Symphonic Dances from West Side Story
Orchestra Series Concert #6
Alasdair Neale, conductor
(Program TBD)
Chamber Music Series Concert #5
Randall Scarlata, baritone
Barber:. Canzonetta for Oboe and Piano
Menotti: Suite for Two Cellos and Piano
Barber: Dover Beach for Baritone
and String Quartet
Crumb: Music for a Summer Evening
(Makrnkosmos III)
Orchestra Series Concert #7
Nicholas McGegan, conductor
J.S. Bach: Brandenburg Concerto No.
Corelli: Concerto grosso in D major
Vivaldi: Concerto grosso in D minor
C.P.E. Bach: Symphony in E major
LeClair: Suite from Scylla and Glaucus
APRIL 2010
Discovery Concert #2
James Gaffigan, conductor
R. Strauss: Don Juan
R. Strauss: Salome's Dance from Salome
Orchestra Series Concert #8
Michael Tilson Thomas, conductor
Yuja Wang, piano
Liszt: Mephisto Waltz No. 1
Bartok: Piano Concerto No. 2
Dvorak: Symphony No. 8
Chamber Music Series Concert #6
(An In-Context Festival presentation)
May 2010
In-ContextTM Festival (Reflections of Debussy)
Michael Tilson Thomas, Artistic Director
Exhibit 2-A: Project Budget /Revised Total Project Budget
Name of organization: New World Symphony
Date(s) of Project: 07/01/09 - 06/30/10
Attach a copy of the total Project budget or list cash expenses and cash revenues
specifically identified with your program, project or events. Round off all numbers to the
nearest dollar.
EXPENSES REVENUES
CASH IN-KIND CASH IN-KIND
Personnel -artistic _ Admissions 1,265.815
Personnel -technical 749.552 Contracted services
Personnel -administration 2,039.376 Tuitions
Outside artistic fees/se rvices 782.518 _ Corporate support 450.000
Outside other fees/services 65.712 _ Foundation support 1.254.739
Marketing/Publicity 317.479 _ Individual support 1 400,000
Space rental 799.774 _ Government grants
Utilities 270.960 _ Federal 45.000
Equipment rental 35.950 _ State 25.000
Office supplies 31.831 _ Local 223.532
Other Costs: (Itemize below) Other Contributions (Itemize below)
Orchestra Stipends 1,537.982 _ Rental & Other 209.566
Interest Expense 40.000 _ Endowment Income 1.403.824.87
Production ~ Other 1,714,264 _ NWS Supporting Fdn 2,078,136
City of Miami Beach Grant Award 29,785.13
Total cash expenses 8.385.398
Total in-kind expenses _ 70.000
Total project expenses 8.445.398
CASH $ IN-KIND
Total cash revenues 8.385,398
Total in-kind revenues 70,000
Total project revenues 8,445.398
CASH $ IN-KIND
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Exhibit 2-B: Project Budget /Revised Grant Award Budget
Name of organization: New World Symphony
Date(s) of Project: O7/01/09 - 06/30/10
Grant Award: $29,785.13
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards mayonly
be spent within budget categories declared below. Line item changes to said Budget shall not exceed ten
percent (10%) per category, so long as said expenditures do not exceed the total amount of Grant funds
Grant Expenses
Personnel -artistic _ Equipment Rental
Personnel -technical _ Space rental (Performance
Related Only)
Outside artistic fees 25,000.
Marketing/Publicity 4,785.13 Total Other Costs (itemize
Below)
Printing _
Description Amount
Postage _
TOTAL (must equal grant award): 29,785.13
Grant requirements
Grant funds must be spent within budget categories agreed upon in grant agreement.
All publications associated with City of Miami Beach cultural grant support must include the City of Miami
Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural Arts Council. "
Allowable Grant Expenditures as Relates to Grant Project:
• .Artistic and technical fees directly related to the proposed program or event
• Production costs related to the proposed program, project or event
• Honoraria
• Equipment rental and expendable materials
• Marketing
• Publicity
• Equipment rental and personnel necessary to provide program accessibility as mandated by the
Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
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Grant Use Restrictions (grant funds may not be used towards):
• Remuneration of City of Miami Beach employees for any services rendered as part of a project
receiving a grant from Cultural Affairs grants programs
• Administrative salaries or fees
• "Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of
rental.
• City of Miami Beach services (permit fees, off duty police, electricians, insurance, etc.)
• Debt reduction
• Indirect or general operating costs related to the operation of the organization (Cultural Anchors
excluded from this restriction)
• Travel or transportation
• Social/Fundraising events, beauty pageants or sporting events
• Hospitality costs including decorations or affiliate personnel with the exception of artists
• Cash prizes
• Lobbying or propaganda materials
• Charitable contributions
• Events not open to the public; unless the event serves to specifically benefit City of Miami Beach
government and has been previously approved as such be the Cultural Affairs Program Manager
Required supporting materials for final reports submitted within 45 days upon completion of grant
project:
• Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC.
ACCORDING TO THE GRANT BUDGET (i.e. -all artists payments, separate from
advertising payments). Invoices AND checks must be dated within the 2009-10 Fiscal Year
• Proof of logo and credit line in project publications and advertisements
• Proof of performance(s), such as programs, brochures and flyers.
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